2009-1477-Minutes for Meeting September 09,2009 Recorded 9/28/2009COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKS Q AMC
COMMISSIONERS' JOURNAL 09/28/2009 08;18:17 AM
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C Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 9, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Tom Anderson, Todd Cleveland, Dan Haldeman, Anthony
Raguine and George Read, Community Development; Sarah Johnson, Commission
on Children & Families; and approximately a dozen other citizens. No
representatives of the media were present.
Chair Baney opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None were offered.
2. Before the Board was Consideration of Signature of Document No. 2009-
507, an Agreement with MountainStar Family Relief Services regarding
Child Abuse Prevention and Family Support Services.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2009-
505, an Intergovernmental Agreement with High Desert ESD - Healthy
Families of the High Desert Program.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 1 of 12 Pages
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2009-
506, a Services Agreement with Saving Grace - Mary's Place regarding
Supervised Visits.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Approval of Order No. 2009-060,
Annexation of a County-owned Lot to the Existing Deschutes River
Recreation Homesites No Shooting District.
Tom Anderson gave a brief overview of the nature of the item. He said that
since August 17, a lot has been learned about the particular lot in question. The
parcel is an island of about 3 acres. The channel cuts through private property
to the east. Bird hunting season starts in that area in October. Through
conversations with representatives of the State Park, he has learned that they
intend to close the lands to the west to shooting. (He referred to an oversized
map at this time)
Mr. Anderson stated that State Park Manager Joe Wannamaker said he intends
to request to State Parks that this land be closed to waterfowl and deer hunting.
They must follow a process to include the area, but he is confident it will
happen. As manager of the Park, he has the authority to close the land to
shooting now prior to completion of the process.
The other action item they must do is to include the rest of the area, making all
of it off-limits to deer and waterfowl shooting.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 2 of 12 Pages
Mr. Anderson added that there was a recent site visit by Commissioner Luke,
and photos were taken, giving a visual of the County property in relation to the
other properties.
Tim Berg, GIS specialist, said that he and Commissioner Luke, along with
Marine Deputy Kim Campbell, visited the site. He referred to photos and the
oversized map, explaining the relationship of the river and properties.
Commissioner Unger asked about the river and the fact that the channel can
change over time. He asked if this affects ownership of the land. Mr. Anderson
replied that there could be defined boundaries, but other parcels are not defined
in that manner. There is a legal description for these properties. He does not
believe there is a well-defined answer as to who would be the owner of land
that is now above ground. However, there are well-defined laws as to what can
be done within a riverbed.
Commissioner Luke said that the Deschutes River has not yet been defined as
navigable. Dave Kanner said the State owns the land underneath the water and
up to the high water mark if it were declared navigable. However, these steps
were not taken. Therefore, the State owns the water itself but does not control
what happens on the water or beneath it. The property lines remain fixed, and
the land beneath the river is owned as originally deeded. No one is allowed to
block the waterway.
Commissioner Luke stated that Deputy Campbell said that he feels that
shooting can occur safely in that area; however, with the information now
coming from State Parks, this would change. He is concerned that the State has
taken this action, which might require a public hearing. Commissioner Baney
said that she understands they do not have to hold a public hearing to make this
kind of change.
Mr. Anderson said that the State representatives decided this on their own and
were not subject to any pressure. Mr. Wannamaker said his rationale for
posting the property was based on his perception of a public safety issue. There
are laws that allow him to take this interim step.
Commissioner Baney asked if there was additional public testimony.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 3 of 12 Pages
Citizen Jane Hayhurst said she owns the property on which the photos were
taken. This is one of the ongoing problems with the public. Everyone has been
talking about waterfowl, but there is also the dove hunting season, and deer and
elk hunting with high-powered rifles. People also use the property for target
practice. It has become an attractive nuisance. (She provided a copy of an
updated map.)
The river has moved and the lots now run across the river. As the water drains,
the area becomes a marsh. She has been on the property for 17 years and feels
it is not a safe place to shoot. Ducks land or fall on private property, and
permission is needed to retrieve a downed duck. Injured deer or elk may end up
on private property. This requires a law enforcement official to retrieve the
animal off private property. A retired game officer told her that hunting
includes the process of looking for and retrieving the shot game. Crossing
private property with a gun constitutes criminal trespass. Most of the area
being hunted is private property but was not developed that much until recent
years. Now it is not safe for the residents.
The homes were legally allowed and residents live there year-round, and
hunting in this area is just not safe any time of the year.
A brief discussion took place regarding the corridor that begins at Sunriver and
extends to about Fall River.
Ms. Hayhurst said that although the property owners would not be named in the
corridor, the 150 feet from the river would include their properties.
Commissioner Luke stated that Legal Counsel was glad they were not
challenged regarding the 150 feet, as there is nothing in State law that is
specific on this issue.
Commissioner Unger said that Oregon Department of Fish & Wildlife, the
Department of State Lands and the State Parks are all involved, as well as the
County, so it is complicated.
Commissioner Baney said that she understands that no shooting means no
shooting for any purpose. Mr. Anderson stated that this rule would not include
bow hunting, but just the use of firearms.
Being no further input, Chair Baney closed the public hearing.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 4 of 12 Pages
Commissioner Unger recognized there are hunters' rights, but with State Parks
taking action and with other no shooting zones in the area, it would make sense
to include the County-owned island.
Commissioner Luke said that State Park's action changes things, but there is
still some debate as to whether any shooting can be done. There are discussions
about who owns what on the river. However, it simplifies it for officers to act if
it is clear that firearms are not to be used at all.
Commissioner Baney felt strongly that the area should be closed due to safety
concerns, and that there are better areas available for hunting, since so much of
the County is public lands.
Mr. Kanner said that a specific Order will need to be drafted to address the
addition of this parcel.
LUKE: Move annexation of this property into the current no shooting zone.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
The order will be addressed at the work session on September 16
6. Before the Board was Consideration of Signature of Document No. 2009-
510, an Amendment to an Improvement Agreement for Overnight
Accommodations at Tetherow Destination Resort.
Anthony Raguine said that the applicant has asked for the first of a potential
three extensions to the agreement.
Commissioner Luke said that this has been done in the past for other destination
resorts. He asked if something could be put on the record about the status of
building the units.
Don Bauhofer, speaking for the applicant, Arrowood, stated that they are caught
up in the current economy crisis which has affected financing. The hotel was
sold to a financial partner involved in the hotel business. The overnight
accommodations and hotel should work in conjunction with each other. They
have been working on a financial package to be able to deliver the lodge homes
and the hotel. These can be built gradually as market demand absorbs them.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 5 of 12 Pages
Some homes are under construction now and a tentative map is underway. All
of the elements of the project are moving forward. They are different from
other destination resorts. This is not an enclave, but has two public roads
within it, and the golf course is designed to be open to the public. Getting the
hotel built is a priority for them. The total for the lodge homes and the hotel are
198 keys, existing in 48 free-standing units and the hotel. All of the 300 single
family lots are a part of this.
Commissioner Luke said that they also have a main public street when other
resorts do not.
Tia Lewis, legal counsel for the applicant, said what is bonded and requires the
extension is the lodge homes. The hotel is not bonded at this point. This covers
the 150 units required. The total cost will be about $8.7 million.
Commissioner Luke asked about replacing the bonds with a letter of credit. Mr.
Bauhofer said it would be with Wells Fargo Bank. Commissioner Luke stated
that Legal Counsel recommended the letter of credit because it is easier to
collect if necessary.
Chair Baney added that it is easier to draw on the funding with a letter of credit.
Legal Counsel feels that Bank is much more stable as well.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
7. Before the Board was Consideration of First and Second Readings, and
Adoption by Emergency, of Ordinance No. 2009-022, Providing for a
Variance from Ordinance No. 2008-019 for Replacement of Dwellings for
Low-Income Property Owners Due to Catastrophic Events.
Tom Anderson explained the item, which deals with severe hardship situations.
It recognizes that the combination of a catastrophic event on a property, causing
the additional expenses of an upgraded system, combined with indigency, is
difficult for individuals to handle. There is documentation on the financial
situation and the event. The requirement can be waived for an ATT system in
this situation.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 6 of 12 Pages
Commissioner Baney asked if this applies if the system is no longer functional
and should be upgraded anyway.
Mr. Anderson said that per the original Ordinance, 2008-019, there are three
triggers requiring upgrades: building new residences on bare land; a system
failure that requires a new system of some kind; and the third is a major
expansion or remodel of the home. In this case, the home was destroyed by a
catastrophic event, requiring a permit to rebuild. This triggered the new
construction part. The system itself may not have been damaged, but the
circumstance required a new construction permit.
Commissioner Baney stated that this replaces a dwelling on an existing system.
Commissioner Luke noted that if you were adding a family room, the system
would not need to be expanded. If a bedroom or bathroom were added, the
capacity of the system might need to be expanded.
Dan Haldeman said that bedrooms are the indicators in this case that flow might
increase.
Commissioner Luke said that it is his understanding that the system was already
inadequate anyway, as it was affected seasonally by high ground water levels.
Commissioner Baney added that County staff is on the property because of the
need for building permits. The system is functioning but may not be adequate
part of the year. If the system is functional and the same size home is being
placed, nothing has changed She does not want this to be a trigger for the more
sophisticated system.
Commissioner Unger stated that the situation is supposed to be reviewed if a
system is being replaced. It does not meet most standards part of the year.
Commissioner Luke asked if there is a way to know if the system is functioning
properly.
Mr. Anderson sad that this is not an expansion, but is actually a manufactured
home resulting in a reduction in the size of the structure. Regarding remodels,
situations occur that can affect events along the way, mostly based on the
number of bedrooms.
Commissioner Luke asked if it were stick-framed house, would it still be new
construction. If the system is functioning, and the County would not be in
changing it out anyway, it is different. This needs to be dealt with separately
form the hardship issue.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 7 of 12 Pages
Mr. Grundeman said at this point if they meet DEQ standards and all else is
okay, they are approved for a remodel without requiring the ATT system.
Commissioner Baney asked if there can be personal hardships, not necessarily
just financial, considered in this type of situation. Some people may be
experiencing problems that their income just would not cover. Commissioner
Luke stated this is already considered by Community Development. It would
be hard to define this exactly.
Mr. Anderson stated that financial information is more objective, but beyond
that, it is difficult for him to make a decision on a personal situation.
Sometimes fee waivers are approved. This will likely not be a common event.
Mr. Kanner said that it is difficult to come up with language on such a
subjective situation. Financial information is exempt from disclosure unless
someone is open to having it shared.
Commissioner Luke added that the applicant has also tried other avenues, such
as contacting NeighborImpact for financial assistance.
Mr. Kanner suggested that the Ordinance is now different than that distributed
with the agenda, and should be handled in that manner.
Commissioner Baney asked for citizen Mike Neary to approach the Board. He
said that the proposed Ordinance has a laudable purpose. He is concerned that
the language of the Ordinance implies that the original Ordinance 2008-019,
which says that if the building was destroyed, it would be necessary to comply
with the original Ordinance. He does not think it should ever be necessary to
do so. The original Ordinance never talked about new construction of
buildings, just of new septic systems. There could be wording in the DEQ rules
that requires it. He is concerned that this expands the requirements of
Ordinance 2008-019.
Commissioner Luke said that if someone comes in and needs to rebuild, that
triggers an evaluation. This property will need a sand filter system now.
Mr. Neary commented that they should not reconnect to a failed system. But
the Ordinance says that if any part is damaged, this requirement is triggered.
Mr. Kanner said that this deals with granting the variance, not the type of
system that might be required.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 8 of 12 Pages
Mr. Neary said that he does not feel the variance is necessary. Commissioner
Luke replied that it is necessary in this situation. They have to put in a sand
filter, and this triggers the need for an ATT system. Commissioner Unger
stated it talks about reconnecting to the system.
Commissioner Baney said if the system is functional and you are replacing the
dwelling as it was, it would not require a new system.
Mr. Neary interprets this as having damage to a building, not a replacement
dwelling. Commissioner Luke pointed out'that it is not amending Ordinance
2008-019. It allows an additional process if there is a catastrophic event that
ends up requiring a septic system review. Mr. Neary asked that the information
he submitted be a part of the meeting minutes.
Mr. Anderson said that the review is required regardless, but any changes that
the review mandates is what they are addressing. If an improvement is
required, the wording can be amended by adding, "and as a result of the review
a modification is required".
Todd Cleveland noted that if the event triggers the review, per DEQ, this could
trigger the need for an ATT system. If this already had a sand filter system, and
if it was functioning, this could have been handled differently. A "functional"
system has different meanings to different people and agencies.
Commissioner Luke then went over the proposed new language.
LUKE: Move that staff be directed to make the changes in the proposed
Ordinance as discussed.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
The final version of the Ordinance will be addressed at the Wednesday, September
16 Board work session.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 9 of 12 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
LUKE: Move approval of the Consent Agenda.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
8. Chair Signature of Document No. 2009-537, an Intergovernmental Agreement
regarding Funding for Services Provided by the Oregon Department of
Veterans Affairs
9. Signature of a Letter Accepting the Resignation of Alison Lowe from the
Addictions & Mental Health Advisory Board
10. Signature of a Letter Appointing Gayle McConnell to the Deschutes County
Audit Committee, through June 30, 2011
11. Signature of Letters Accepting the Resignation of Dr. Craig Bennett and Dr.
Richard Miller from the Deschutes County Public Health Advisory Board,
and Thanking them for their Service
12. Signature of Letters Reappointing Eric Alexander and Nancy Ruel to the
Deschutes County Public Health Advisory Board, through August 31, 2012
13. Signature of a Letter Reappointing Dr. Mary Kuhar to the Deschutes County
Public Health Advisory Board, through August 31, 2010
14. Signature of Letters Appointing Individuals to the Public Health Advisory
Board:
• Cynthia Barnes and Kim Curley Reynolds, through August 31, 2010
• Ryan Combs and Keri Podell, through August 31, 2011
• Jock Pribnow and Anthony Rosenthal, through August 31, 2012
• Jane Dey, Charles Frazier, Katrina Wiest and William Dahling, through
August 31, 2013
15. Signature of Minutes of Meetings:
• Work Session: September 2
• Business Meeting: September 2
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 10 of 12 Pages
Due to a conflicting meeting, Commissioner Baney left the meeting at this time.
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$2,339.30.
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,338.59.
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
18. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,927,295.59.
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 11 of 12 Pages
19. Before the Board was an Addition to the Agenda.
(This item was addressed early in the meeting.)
Mr. Kanner said that La Pine Park & Recreation has requested a short-term loan
in the amount of $13,562 to complete building upgrades to electrical and fire
alarm requirements. The work has already been done. They can pay the loan
back once taxes are collected in November. The amount is too small to do a tax
anticipation note. Penalties would apply after November.
UNGER: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
LINGER: Yes.
BANEY: Chair votes yes.
Being no further items addressed, the meeting adjourned at 12:10 p.m.
DATED this 9th Day of September 2009 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Tammy B ney, Chair
Dennis R. Luke, Vice Chair
Alan Unger, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009
Page 12 of 12 Pages
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❑ In Favor Neutral/Undecided Opposed
Submitting written documents as part of testimony?
Yes F] No
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BOARD OF COMMISSIONERS' MEETING
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Name ~a~,.s ~ _ r:~ _ ~ . - ~ . n•
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1q\1 In Favor F] Neutral/Undecided - F1 Opposed
Submitting written documents as part of testimony? F]Yes F] No
If so, please give a copy to the Recording Secretary for the record.
o { BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: le roI Date:
Name
Address rt`
Phone #s
~w
E-mail address
Y In Favor ❑ Neutral/Undecided F] Opposed
Submitting written documents as part of testimony? ❑ Yes No
If so, please give a copy to the Recording Secretary for the record.
BOARD OF COMMISSIONERS' MEETING
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REQUEST TO SPEAK
Agenda Item of Interest: 75~ 6 Date: q - (
Name
Address
Phone #s I q (J - LI&Lf &
E-mail address
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In Favor ❑ Neutral/Undecided Opposed
Submitting written documents as part of testimony? ❑ Yes ❑ No
If so, please give a copy to the Recording Secretary for the record.
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Exhibit "B"
Map
Proposed Annexation to the
Deschutes River Recreation Homesites
Unit 6 Parts I & 11 No Shooting District
Proposed Annexation Area
Existing No Shooting District
0 eoo 1,000 z000
Feet
August 20, 2009
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Site Visit to Deschutes County --'vvnt,a property (tax lot 21 i 003000:80v )
proposed for inclusion into the Deschutes River Recreat-=- ,.11.0,mesites Unit
6 Paft 2 No Shooting District on 08/2712009. Deschutes County Staff
Present. Dennis Luke, BOCC; Tim Berg CDD.
Deschutes County owned property (taxlot 2110030000800). Document Reproduces Poorly
(Archived)
Deschutes County owned property (taxlot 2110030000800) surrounded by non-navigable
portion of Deschutes River.
Document Reproduces Poorly
(Archived)
Deschutes County owned property (taxIot 2 1 1 0030000800) on the left side of picture,
surrounded by non-navigable portion of Deschutes River and La Pine State Park to the
south, west and north.
Deschutes County owned property (taxlot 2110030000800) on the left side of picture,
surrounded by non-navigable portion of Deschutes River and La Pine State Park to the
south, west and north.
x
1
x ~ .r. ± e ~ 1 , S`1 rr r
J.1
Document Reproduces Poorly
(Archived)
Deschutes County owned property (taxlot 2 1 1 0030000800) on the right side of picture,
surrounded by non-navigable portion of Deschutes River and La Pine State Park on the
left side of picture.
Deschutes County owned property (taxlot 2110030000800) on the right side of picture,
surrounded by non-navigable portion of Deschutes River and La Pine State Park on the
left side of picture.
F ~ Y
y ~ t W
~f. lti i 7p# w
the Deschutes River to the north.
Documert Reproduces Poorly
(Archived)
Deschutes County owned property (taxlot 2110030000800) on the left side of picture,
and. La Pine State hark on the far right side of picture, across the non-navigable portion of
Deschutes County oNkrned property (taxlot 2110030000800) on the left side of picture,
and La Pine State Park on the far right side of picture, across the non-navigable portion of
the Deschutes liver.
xti ~~Z L;? T
r
ti sue: w V. 9 _ •}i~ ~4+F.i;':.~ 4 qtr
Document Reprooduces P®crsea
(Archived)
Deschutes County owned property (taxlot 2110030000800) on the left side of picture,
and La Pine State Park on the far right side of picture, across the non-navigable portion of
the Deschutes River to the north. Photo taken further downstream than previous photo.
Deschutes County owned property (taxlot 2110030000800). Photo taken from eastern
edge of property, near the main channel of the Deschutes River.
=r
Dn,cF.jmeL± Reproduces Roa,,_y
Deschutes County owned property (taxlot 2110030000800) on left side of photo. Photo
taken in a westerly direction.
Deschutes County owned property (taxlot 2110030000800) on left side of photo. Photo
taken in a westerly direction.
S ! •fy5, ~ 1
r
Photo taken downstream from Deschutes County owned property (taxlot
2110030000800) while boat was parked on county owned property.
Photo of La Pine State Park to the north of Deschutes County owned property (taxlot
21 10030000800) while boat was parked on county owned property. Photo taken in
northerly direction.
"Arch vacil,
Photo of Deschutes County owned property (taxlot 2110030000700) that was recently
annexed into the Deschutes River Recreation Homesites Unit 6 Part 2 No Shooting
District.
Photo of deer residing on Deschutes County owned property (taxlot 2110030000700) that
was recently arinexed into the Deschutes River Recreation Homesites Unit 6 Part 2 No
Shooting District (Parcel 1).
View of dwelling from Deschutes River adjacent to Deschutes County owned property
(taxlot 2110030000700) that was recently annexed into the Deschutes River Recreation
Homesites Unit 6 Part 2 No Shooting District (Parcel 1).
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE PEOPLE OF DESCHUTES COUNTY, OREGON
An Ordinance Providing for a Variance from
Ordinance 2008-019 for the Replacement of * ORDINANCE NO. 2009-022
Dwellings for Low Income Property Owners Due
to Catastrophic Events and Declaring an
Emergency.
WHEREAS, on June 11, 2008, the Board of County Commissioners (`Board") adopted Ordinance
2008-019 requiring the installation of nitrogen-reducing onsite wastewater treatment systems for certain
property owners within South Deschutes County; and
WHEREAS, since the adoption of Ordinance 2008-019, the Board learned of hardship situations that
would make the implementation of Ordinance 2008-019 extremely difficult, if not impossible for the property
owner; and
WHEREAS, the Board finds that it is in the public interest to allow a variance to Ordinance 2008-019 in
cases where strict compliance with the ordinance poses an extreme hardship for the property owner and where
other potential sources for financial assistance have been exhausted; now, therefore,
THE PEOPLE OF DESCHUTES COUNTY, OREGON, HEREBY ORDAINS as follows:
Section 1. Definitions.
"Median income" means the level of household income defined as median for-Central- _ - - Deleted: I
Oregon by the United States Housing and Urban Development Department.
"Catastrophic event"-means an event such as a fire, flood, storm, the destruction by a_ _ _ - Deleted: 2
vehicle or aircraft, criminal act by someone other than the property owner, or other
similar event.
Section 2. The Community Development Department ("Department") Director ("Director") or, if on
appeal, the Board, may authorize a variance from the requirements of Ordinance 2008-019.
Section 3. Applications to the Department for variances shall be submitted on a form specified by the
Department.
Section 4. The application must;
A. __,State fully the grounds for the variance and the facts relied upon by the_applic_an_t and- , - Deleted: s
must demonstrate how strict compliance with the standard is impracticable. Formatted: Indent: Left: 1",
B. ~ tate all other opportunities for financial assistance investigated ina good faith attempt Hanging: 0.5"
to comply with Ordinance 2008-019.
~ Deleted: The application must also s
Section 5. The variance may be granted in the following situation: Deleted: investigated
Deleted: demonstrating
PAGE 1 OF 2- ORDINANCE No. 2009-022 (09/09/09)
,A. _ _ _ The applicant's current household income is_at or below 80% of the median income; - - Deleted: I
2,B--- The entire or a portion of the dwelling must be replaced because the entire or portion of Deleted: and
the original dwelling was destroyed or damaged by a catastrophic eventLand Deleted:.
C. The applicant demonstrates that no other opportunities are available for financial
assistance in that would allow the applicant to comply with Ordinance 2008-019..
Section 6. The burden of proof rests on the applicant.
Section 7. The Director's decision may be appealed to the Board by filing a completed notice of appeal,
on a form prescribed by the Director, no later than 5:00 PM on the twelfth day following the mailing of the
Director's decision.
Section 8. EMERGENCY. This Ordinance being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage.
DATED this day of , 2009.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, CHAIR
DENNIS R. LUKE, VICE-CHAIR
ALAN UNGER, COMMISSIONER
Date of V Reading:
day of 2009.
Date of 2"' Reading:
day of 2009.
Record of Adoption Vote
Commissioner
Yes No Abstained Excused
Tammy Baney
Dennis R. Luke
Alan Unger
Effective Date:
day of 2009
ATTEST:
Recording Secretary
PAGE 2 OF 2- ORDINANCE No. 2009-022 (09/09/09)
Tammy Baney
Dennis Luke
Alan Unger
Deschutes County Commissioners
Dear Commissioners,
On Sept. 9, 2009, the Board of County Commissioners for Deschutes County will
consider for adoption Ordinance 2009-022, which purports to be for the purpose of
providing a variance from Ordinance 2008-019 (widely known informally as the
"Backdoor Local Rule") for low income property owners due to catastrophic events.
In fact, the purpose and effect of this proposed ordinance is not to grant any relief
to poor people, but was requested of the Board by the County Staff on Aug. 19, 2009 at
the BOCC work session, to obtain the Board's interpretation of ordinance 2008-019. The
County Staff had been requiring that people, whose houses had burned down and wanted
to rebuild, install an ATT system, even though the septic system in existence was
perfectly acceptable. The proposed Ordinance 2009-022 does just that. It also provides a
variance for poor people who can prove that they are poor and can "demonstrate how
strict compliance with the `standard' (whatever that is) is impractical."
The real purpose and effect of the new proposed Ordinance 2009-022 is to greatly
expand the scope of the Backdoor Local Rule (2008-019). That ordinance was never
meant to be applied to people whose property was damaged and needed to be repaired or
rebuilt. As Tom Anderson said in his introduction at the BOCC work session on Aug.
19, 2009,
We have been applying this ordinance, along with Todd Cleveland. We have
been applying the provisions of Ordinance 2008-019 for the past 14 months.
There are three main provisions of the Ordinance that requires us to require an
ATT system, either an install or an upgrade and those situations are: new
construction, a major upgrade to a structure or a failed system.
Recently, there are a couple of situations that have come up under the new
construction category that I am fairly confident were not thought of or
considered when the Ordinance was adopted last summer.
Recently a couple of situations under NEW construction and those two situations
are described on the handout.
A manufactured home/dwelling burned down this past winter and homeowners
are now preparing to replace that structure with another manufactured home, and
that placement of that structure qualifies as NEW construction, even though it is a
replacement dwelling in the situation where the original one burned down; it is
still NEW construction. In our reading of the Ordinance, it does not give us any
leeway; we don't believe it's a NEW construction permit and therefore would
require a new ATT system even though it is possible the current system may not
be damaged. We have not been on-site to verify that. It is possible that that
system is fine.
The CDD asked the BOCC to interpret the Backdoor Local Rule to sweep in all
the property owners who need to repair or replace a all or a portion of their houses
because of fire or other damage even though the Backdoor Local Rule never was
intended to be that broad. It was intended to cover only new construction, a major
upgrade to an existing house, or a septic system failure. Even Dennis Luke did not think
that the original Backdoor Local Rule was intended to cover this situation. He said:
I did not go to the U of O Law School so I am not an accredited attorney ...I have
always viewed replacement dwellings as...if your house burns down, you are
able to go back and replace the house and you wouldn't even be looking at their
drain field if the house had not burned. It is not failing.
Likewise, Commissioner Unger recognized that the Backdoor Local Rule does
not require an upgrade to the septic system when a house burns down. In addition,
Commissioner Unger recognized what everybody else missed: that the Backdoor Local
Rule addressed only septic systems, not the building that the septic system serves. He
said:
"As I look at this, we have two things going on. We have Ordinance 2008-019
and then we have `other' County requirements: Ordinance 2008-019, says `as
defined in Sec. 3' it talks about construction, etc. But, as I read Sec. 3 all it talks
about is septic systems, not construction, buildings or anything else. To me, in
the case of the house that burned down and has to be replaced, Ordinance 2008-
019 says, you wouldn't be going to look at the septic system so it would not
apply in this situation. Maybe other County codes would, but this one does not
apply. It is only when you request septic approval does Ordinance 2008-019
kick in.
The proposed Ordinance 2009-022 never actually addresses the issue forthrightly.
It merely implies that anybody whose house has burned down must get a septic permit
with an ATT system to rebuild their house, even if it is just like the house that burned
down (but poor people might be able to get a variance if they can convince the CDD that
they have met some extremely vague criteria for the variance.) In fact The Backdoor
Local Rule does not and never did require that replacement of an existing house with a
permitted septic system be upgraded to the new standard. The CDD should never have
been requiring a new or upgraded septic system when a burned house is rebuilt.
The Backdoor Local Rule (2008-019) is fairly simple to read and understand. It
says that every property owner in the designated Townships and Ranges must install a
nitrogen-reducing wastewater treatment system in order to receive a County permit for
construction, major alteration or major repair, as defined in Section 3 of this Ordinance.
Those terms are defined in OAR 340-071-0100, which is the Oregon Administrative
Rules for the DEQ, specifically, Division 71 of the DEQ OARs pertaining to onsite
sewage treatment. Paragraph 9 of OAR-071-0100. the "Definitions" section, defines the
terms used in the Backdoor Local Rule, and those definitions are correctly copied in
Section 3 of the Backdoor Local Rule. As Commissioner Unger has noted, these terms,
Alteration, Major alteration, and minor alteration all refer to alterations OF THE SEPTIC
SYSTEM. Not of the Buildings Served By The Septic System.
The new proposed ordinance 2009-022 implies that if any portion of the building
must be replaced because it was damaged by a "catastrophic event", the property owner
must get a septic system upgrade with an ATT system. Poor people may be exempt. So
if I have a kitchen fire and need to replace a portion of my kitchen, I will need to upgrade
my septic system in order to get a permit to repair my kitchen. The Backdoor Local Rule
never required that, but the new proposed Ordinance 2009-022 does, or at least it implies
that it does, and I can be pretty sure that the CDD will interpret the new ordinance to
require it.
I suggest that the BOCC look at this new ordinance and decide if this is what they
intend, namely, that every repair or replacement or a portion of a person's house
following damage because of a fire or other "catastrophic event" automatically triggers a
requirement for a septic system upgrade before a repair permit can be issued. Because
that is what the CDD will require (with the attendant $1300 permit fee, just for the septic
system upgrade). If that is not what you intend, then rewrite the proposed ordinance to
say what you mean. As written, it is a sword in the hands of the CDD to force septic
system upgrades in situations that have nothing to do with a functioning septic system.
Sincerely yours,
Mike Neary
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 9-2-2009 Department: Administrative Services
Contractor/Supplier/Consultant Name: La Pine Parks and Recreation Distric
Contractor Contact: on DeBon Contractor Phone M 541 536-1079
Type of Document: Grant for Building Im rovements
Goods and/or Services: The loan will be for capital improvement voiects to
stina facilities in support of public
Background & History: In 2008, a $8,637 grant was provided for repairs necessary
to obtain a certificate of occupancy. Since that time, the La Pine Parks and Recreation
District has passed a levy that will provide enough funding to repay this loan. The loan
will allow these improvements to take lace now, instead of waiting several months for
revenue from the new levy. fire alarms stem is the final capital improvement in a
series of re airs required to facilitate the receipt of a permanent certificate of occu anc
or the White School building. An electrical upgrade to the Rosland campground will
replace a sub-standard installation of the power supply line to the well um house.
his electrical upqrade will also facilitate the addition of new public restroom facilities
anned for the summer of 2010
Agreement Starting Date: 9-00-1-2-0-0-9
Annual Value or Total Payment: $13,562
Ending Date: 6/30/201
❑ Insurance Certificate Received check box)
Insurance Expiration Date: [
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
® Exempt from RFP, Solicitation or Bid Process (specify - see DCC §2.37)
Funding Source: (Included in current budget? ® Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No
9/2/2001,
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: ❑ Yes ❑ No
Contact information for the person responsible for grant compliance:
Name:
Phone M
Departmental Contact and Title: Dave Inbod , Assistant to the Count
dministrato Phone 322-7697
Department Director Approval:
Signature Date
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
0
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review
Document Number
Date
9/2/2009
PROMISSORY NOTE
DATE: September 2, 2009
PROMISOR: La Pine Parks and Recreation District
PO Box 664
La Pine, Oregon 97739
PROMISEE: Deschutes County
1300 NW Wall St.
Bend, Oregon 97701
FOR VALUE RECEIVED, Promisor promises to pay to Promisee, at Promisee's order, the sum
of thirteen thousand, five hundred, sixty-two dollars ($13,562.00). Principal shall be payable by
June 30, 2010.
Borrower: La Pine Parks and Recreation District
Principal: $13,562.00
Interest rate: 0% until December 31, 2009
3.5% January 1, 2010 to June 30, 2010
Term: 9 months
Maturity Date: June 30, 2010
Payment check to: Deschutes County Finance Department
Deschutes Services Building
1300 N.W. Wall Street
Bend, Oregon 97701
Acceleration.
If Promisor abandons, terminates or ceases operations as an animal shelter on the
Property located at the above address, Promisee may exercise its option to accelerate
payment of this Note upon such occurrence or default by Promisor regardless of any prior
forbearance.
2. Disputes.
With respect to any dispute relating to this agreement, or in the event that a suit, action
arbitration, or other proceeding of any nature whatsoever, including, without limitation,
any proceeding under the U.S. Bankruptcy Code and involving issues peculiar to federal
bankruptcy law, or any action seeking a declaration of rights, is instituted to interpret or
enforce this agreement or any provision of this agreement, the prevailing party shall be
entitled to recover from the losing party its reasonable attorneys' fees and all other fees,
costs, and expenses actually incurred and reasonably necessary in connection therewith,
as determined by the judge or arbitrator at trial or other proceeding, or on any appeal or
review, in addition to all other amounts provided by law.
La Pine Community Clinic, LLC 12.11_(.3
3. Waivers.
Presentment, notice of dishonor,
guarantors, and endorsers hereof
makers, sureties, guarantors and
successors and assigns.
and protest are hereby waived by all makers, sureties,
This note shall be the joint and several obligation of all
endorsers, and shall be binding upon them and their
4. Notices.
Any notice to Promisor provided for in this Note shall be given by mailing such notice by
certified mail addressed to Promisor at the property address stated, or to such other
address as Promisor may designate by notice to Promisee. Any notice to Promisee shall
be given by mailing such notice by certified mail, return receipt requested, to Promisee at
the address stated in the first paragraph of this Note, or at such other address as may
have been designated by notice to Promisor.
5. Acknowledgement of Principal. Promisor acknowledges that Block Grant funds are the
source of the Principal set forth above and will be disbursed by the Promisee for the
benefit of the Project and Promisor in accordance with the terms of the Block Grant.
Under Oregon Law (Chapter 9.67 OR laws 1989), most agreements, promises, and
commitments made by us after October 3, 1989 concerning loans and other credit extensions
which are not for personal, family, or household purposes or secured solely by the Borrower's
residence, must be in writing, express consideration, and be signed by us to be enforceable.
PROMISOR: IA PINE PARKS AND RECREATION DISTRICT
By
Its
DATE:
La Pine Community Clinic, LLC 12-11-08
Dave Inbody
From: Tony DeBone [tony.debone@lapineparks.org]
Sent: Wednesday, August 26, 2009 9:49 AM
To: Dave Inbody
Cc: Sheila O'Malley; Office; Arlo Fertig; Dan Cram; Pat Rongey; Mary Thorson; Tony DeBone
Subject: LPRD loan
Attachments: AlarmSysteminvoices.pdf; Spreadsheet.pdf; Rosland Park electric estimates.pdf;
ATT24596.txt
AlarmSystemInvoic Spreadsheet.pdf Rosland Park AT124596.txt (66
es.pdf (503 K... (23 KB) electric estimate... B)
Dave Inbody,
The LPRD board of directors has authorized to request a short term loan from DeschutEs
County in the amount of $13,562.00 to cover two capital improvement projects taken on by
the district to improve existing facilities in support of public safety. The fire alarm
system at the White School building closes the final item for the permanent certificate of
occupancy for our largest community building in the town of La Pine. The electrical
upgrades at Rosland campground are for public safety and permitting purposes. There was a
sub-standard installation of the power supply line to the well pump house. This upgrade
will also support power being used at a new public restroom facility planned for next:
summer in the park. Attached are the invoices and estimates for the two projects. ThE:se
projects have been budgeted in the 2009-2010 fiscal year and the expected tax revenuE in
the fall of 2009 will cover these costs.
Tony DeBone LPRD Board Chairperson
http://www.lapineparks.org
tony.debone@lapineparks.org
mobile: (541) 771-8725
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P.O. BOX 5352 BEND, OR 9770E 541.61 7.6199 OFFICE 541.61 7.61 26 FAX
Fire System Proposal
For
LaPine Parks and Rec Building
La,Pine, OR
General Information
Proposal Number:
J-101008-1
Date of Proposal:
10/10/08
By:
Jason Coburn
390-1115
Scheduled Start Date:
Project Award+ 2wks
Proprietary and Confidential Watchdog Security CCB9 151785 Page 1
Scope of Work
Fire System Equipment
Install ( 1) DMP XR-250OF Fire/Security control panel
Install ( 1) DMP 630F Keypad annunciator
Install ( 2) Battery backup power supplies
Install ( 2) Connection telephone lines and RJ blocks
Install (16) Smoke detectors
Install ( 2) Heat detectors
Install ( 81 Horn strobe interior fire alerts
Install ( 2) Strobe only fire alerts
Install ( 3) Manual Pull Stations
Provide( 1) Set fire alarm drawings, provide for city review
and provide low voltage fire alarm permit
Total equipment and labor Cost
Fire Alarm Monitoring Service
$1,475.00
$ 305.00
$ 90.00
$2,400.00
$ 220.00
$1,120.00
$ 280.00
$ 480.00
$ 550.00
$ 6,920.00
$ 35.00/Mo
• Any changes to this scope of work may be made only via a written change
order prior to start of new work.
• All prices include complete installation, labor, cable, conduits and accessories
as needed
• All equipment one year warranty parts and labor.
• Installation cost based on Fire Marshal/City approval.
Proprietary and Confidential Watchdog Security CCB# 151785 Page 2
WATCHDOG
SECURITY
P.O. Box 5352 Bend, OR 97708
Ph: 541-617-6199--Fax: 541-617-6126
Invoice
Date I Invoice #
1 7/8/2009 I 4644 1
Bill To
Ship To
La Pine Parks and Recreation
P.O. Box 664
La Pine, OR 97739
P.O. Number Due Date
7/8/2009
Qua...
Description
Price Ea...
Amount
i
Progress bill for fire alarm system
2,000.00
2,000.00
Total $2,000.00
WATCHDOG
SECURITY
P.O. Box 5352 Bend, OR 97708
Ph: 541-617-6199-Fax: 541-617-6126
Bill To
La Pine Parks and Recreation
P.O. Box 664
La Pine, OR 97739
Invoice
Date Invoice #
8/3/2009 4706
Ship To
P.O. Number Due Date
8/3/2009
Qua...
Description
Price Ea...
Amount
I
Installation of fire alarm system complete.
4,920.00
4,920.00
Total $4,920.00
WATCHDOG
SECURITY
P.O. Box 5352 Bend, OR 97708
Ph: 541-617-6199-Fax: 541-617-6126
Bill To
La Pine Parks and Recreation
P.O. Box 664
La Pine, OR 97739
Invoice
Date Invoice #
8/3/2009 4707
Ship To
P.O. Number Due Date
8/3/2009
Qua...
Description
Price Ea...
Amount
1
Service call to add to fire alarm system per county code
1,200.00
1,200.00
Total 81,200.1 0
467:!.08
- nr-u • ww.~rywvt'M . v r~r __.~.._/wW. -~r.~a~.~~n. t a
.,Owned Hy "Chose We Serve"
MIDSTATE ELECTRIC
cooprRATIvr.wc.
July, 13 2009
Chuck Lee
RE: Rosland Park Power:
Our staldng technician developed the following estirnate for the construction costs involved in
converting the existing-2 amp.ovenc,ead service-to anew undergro d.400arnp service at
Rosland :Park. The cost is estimated at $2200.00 dollars.
This is an K-'1€`1 UTE fJ tf,Y. Please let me know if you would like to proceed with this
project. The construction charges would need to be paid prior to beginning the project. The
construction would be scheduled when a]1 fees have been paid.
These estimates are valid for 30 clays only.
If I can he of further assistance, please don't hesitate to contact me at (541)536-7298
Sincerely,
vin Rohde
Estimator
Midstate Electric Cooperative
16755 Finley Butte Rd. P.O. Box 127 La Pine, OR 97739
(541) 536-2126 (840) 722-7719 FAX (541) :536-1423
p .o. Box 1261 I-aP tte OR 97739
(541) 433-5255
TO: Rostand Campgmund
c/o Gha4as Lae
1%1le ti et3y sutxn#t spermcations and estimates for
t t1'f?:34ts Tw3
C;CP 118169 !C onlra clur4 9-188C
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Campgr= d electrical qfp'I?Mdrj
We f ACS tiole" to Amish rt and fa cet in n datrnm
with saw toocwMvti xw for 1 sum at
.7"hroe 77xaucarni ~"+n~tt(y Sew
doom Cb $3,027.00
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nswM
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 99 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Document No. 2009-507, an Agreement
with MountainStar Family Relief Services regarding Child Abuse Prevention
and Family Support Services - Sarah Johnson, Commission on Children &
Families
3. CONSIDERATION of Signature of Document No. 2009-505, an
Intergovernmental Agreement with High Desert ESD - Healthy Families of the
High Desert Program - Sarah Johnson, Commission on Children & Families
4. CONSIDERATION of Signature of Document No. 2009-506, a Services
Agreement with Saving Grace - Mary's Place regarding Supervised Visits -
Sarah Johnson, Commission on Children & Families
5. CONSIDERATION of Approval of Order No. 2009-060, Annexation of a
County-owned Lot to the Existing Deschutes River Recreation Homesites No
Shooting District - Tom Anderson, Community Development
6. CONSIDERATION of Signature of Document No. 2009-510, an Amendment
to an Improvement Agreement for Overnight Accommodations at Tetherow
Destination Resort - Anthony Raguine, Community Development
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 1 of 8 Pages
7. CONSIDERATION of First and Second Readings, and Adoption by
Emergency, of Ordinance No. 2009-022, Providing for a Variance from
Ordinance No. 2008-019 for Replacement of Dwellings for Low-Income
Property Owners Due to Catastrophic Events - Laurie Craghead, Legal
Counsel
CONSENT AGENDA
8. Chair Signature of Document No. 2009-537, an Intergovernmental Agreement
regarding Funding for Services Provided by the Oregon Department of
Veterans Affairs
9. Signature of a Letter Accepting the Resignation of Alison Lowe from the
Addictions & Mental Health Advisory Board
10. Signature of a Letter Appointing Gayle McConnell to the Deschutes County
Audit Committee, through June 30, 2011
11. Signature of Letters Accepting the Resignation of Dr. Craig Bennett and Dr.
Richard Miller from the Deschutes County Public Health Advisory Board,
and Thanking them for their Service
12. Signature of Letters Reappointing Eric Alexander and Nancy Ruel to the
Deschutes County Public Health Advisory Board, through August 31, 2012
13. Signature of a Letter Reappointing Dr. Mary Kuhar to the Deschutes County
Public Health Advisory Board, through August 31, 2010
14. Signature of Letters Appointing Individuals to the Public Health Advisory
Board:
• Cynthia Barnes and Kim Curley Reynolds, through August 31, 2010
• Ryan Combs and Keri Podell, through August 31, 2011
• Jock Pribnow and Anthony Rosenthal, through August 31, 2012
• Jane Dey, Charles Frazier, Katrina Wiest and William Dahling, through
August 31, 2013
15. Signature of Minutes of Meetings:
• Work Session: September 2
• Business Meeting: September 2
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 2 of 8 Pages
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
19. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 13001VW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, September 7
Most County Offices will be closed to observe Labor Day
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 3 of 8 Pages
Wednesday, September 9
10:00 a.m. Board of Commissioners' Meeting
1:00 P.M. (earlier time) Administrative Work Session - could include executive session(s)
Thursday, September 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
11:00 a.m. Regular Meeting with Health and Human Services
3:00 p.m. COACT Meeting, Redmond
Monday, September 14
10:00 a.m. Health and Human Services Post-Session Forum with Legislative Delegation
(Representatives Stiegler and Whisnant, and Senator Telfer)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, September 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 17
9:00 a.m. Regular Meeting with County Clerk
10:00 a.m. Regular Meeting with Community Justice
Monday, September 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 24
All Day Association of Oregon Counties' District 2 Meeting - Brasada Ranch
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 4 of 8 Pages
Monday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, September 29
8:00 a.m. Regular Meeting with Fair & Expo Director
9:00 a.m. Regular Meeting with Assessor
10:00 P.M. Regular Meeting with Commission on Children & Families
1:30 p.m. Regular Meeting with Sheriff
Wednesday, September 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, October 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 12
5:30 p.m. Upper Deschutes Watershed Council Meeting
Wednesday, October 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 15
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 5 of 8 Pages
Monday, October 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 21
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 P.M. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, November 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 9
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 11
Most County Offices will be closed to observe Veterans' Day.
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 6 of 8 Pages
Thursday, November 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
3:00 p.m. COACT Meeting, Redmond
November 15 through 20
Annual Association of Oregon Counties' Conference - Portland
Thursday, November 26
Most County Offices will be closed to observe Thanksgiving
Friday, November 27
Most County Offices will be closed to observe Thanksgiving (unpaid day offi
Monday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 3
10:00 a.m.
Regular Update with District Attorney
11:00 a.m.
Regular Update with Community Development
12:00 noon
Meeting of Full Audit Committee
3:00 p.m.
Regular Meeting with Road Department
4:00 p.m.
Regular Meeting with Solid Waste Department
Monday, December 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 7 of 8 Pages
Wednesday, December 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 10
11:00 a.m. Regular Update with Health and Human Services
Wednesday, December 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 17
10:00 a.m. Regular Update with Community Justice
Thursday, December 24
Most County Offices will be closed to observe Christmas (unpaid day offi
Friday, December 25
Most County Offices will be closed to observe Christmas
Thursday, December 31
Most County Offices will be closed to observe New Years (unpaid day offi
Friday, January 1
Most County Offices will be closed to observe New Years
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009
Page 8 of 8 Pages