2010-77-Minutes for Meeting January 25,2010 Recorded 2/16/2010DESCHUTES COUNTY OFFICIAL RECORDS 101077
NANCY BLANKENSHIP, COUNTY CLERK 1iJ V
COMMISSIONERS' JOURNAL 02/16/2010 11;45;17 AM
[11111!II IIIIIIIIIIIIII III
7
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Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 25, 2010
Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Marty Wynne, Finance; Peter Russell, Community
Development; Tom Blust, Road Department; David Inbody, Assistant to the
Administrator; Judy Sumners, Risk Management; Lt. Gary Decker; Hillary Borrud
of The Bulletin; and five other citizens.
Chair Luke opened the meeting at 1:30 p.m.
1. Finance/Tax Update.
Marty Wynne said that the County is getting a .06% return on investment now,
which is lower than ever anticipated. (He provided handouts at this time)
There are no changes to projections in the General Fund numbers. They are
conservative, and there should be some savings in expenditures. The collection
rate is better than expected, but only because the foreclosure rate is bringing in
past-due tax money. The Clerk's revenue is up, and this is also related to
foreclosures.
There is not much change in the Community Development fund. The project
for year-end is still down; it is now a negative $75,000. Another unbudgeted
$150,000 will be transferred, if the Board approves. $600,000 was transferred
from the General Fund previously.
Discussion occurred regarding the Health Benefits Fund and the Solid Waste
Fund. The Fair & Expo had some cancelations and a few others clients have
cut back. The RV Park should come in at budget.
The OSP/911 building project includes four change orders amounting to
$109,000. There might be a fifth.
Minutes of Board of Commissioners' Work Session Wednesday, January 25, 2010
Page 1 of 5 Pages
Jail Construction fund will require a sale of land. Temporarily $3 million was
used to establish a repository for this fund. Tentatively, the County will go out
in April for the bond.
Mr. Wynne asked for budgetary authority to transfer some funds to Community
Development for capital improvements; this was pre-planned.
2. Spay & Neuter Grant Awards.
David Inbody said that this is an option for people to donate towards spay and
neuter programs when they license their animals. They raised about $2,500; the
Board was open to doubling this. One organization responded this year, the
Bend Spay & Neuter Project. Their focus is on feral cats and also helping
people get their animals altered at little or no cost. Support the $5,000 on this
grant.
BANEY: Move that the $5,000 grant be supported.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
3. Discussion of Federal Priorities.
Mr. Kanner indicated the deadline for setting federal priorities is fast
approaching. He has asked the departments to respond, but has only heard from
Road and the Commission on Children & Families. The County needs to
concentrate on the ones that are the most important.
Commissioner Baney indicated that safe and drug-free schools is going into its
second five-year grant is important to her, as is NeighborImpact and Early
Headstart.
Commissioner Unger agreed. He asked if there is a problem if Early Headstart
is not just within Deschutes County. Commissioner Baney said that it is more
difficult to do a tri-county request.
Commissioner Luke stated that 19th Street is important to him. Tom Blust said
that the number was $5,630,000 based on the original cost, but it is $8.2
million. Matching funds can be demonstrated.
Minutes of Board of Commissioners' Work Session Wednesday, January 25, 2010
Page 2 of 5 Pages
4. Discussion of Letter of Support for HR 4060 and S 2607.
Mr. Kanner said he is still waiting for feedback from the Representatives and
Senators, but sees no harm in sending out the letters.
UNGER: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
5. Discussion of 2010 Event Permits.
Erik Kropp talked specifically about permitting events along Skyliners Road.
There are a variety of events that benefit tourism and recreation. Some are
national events that bring in a lot of visitors; some benefit local charities.
Most concerns are related to safety (road deterioration, narrowness/curves in the
road); and cyclists spread out across the road; notification; and access to the
neighborhood. Other complaints are participants practicing on the road, and
how emergency situations might be hindered.
The consensus is that the road needs to be reconstructed. However, it is not on
the list for immediate work.
Commissioner Baney said she talked with Senator Wyden's staff. They do not
want the road to be improved on a temporary basis, only to be reworked later.
She also questioned the counts that were done. The road gets a lot of use from
the public anyway. Changes need to be made for everyday use.
The group discussed a fee for the event to cover at least the cost of having a
reserve deputy in attendance to handle traffic concerns. Commissioner Unger
asked that some of this fee be used to educate the public. Mr. Kanner said that
a new fee can be imposed, but the existing fee cannot be increased. No one
knew what the City of Bend charges for similar events.
Erik Kropp will come to the Wednesday work session with a suggested fee
schedule and possible hearing dates.
Minutes of Board of Commissioners' Work Session Wednesday, January 25, 2010
Page 3 of 5 Pages
6. Other Items.
Commissioner Unger said that the Redmond reroute meeting is scheduled for
January 26.
It was noted that the configuration of Pleasant Ridge Road and Deschutes
Market Road is a dangerous location. Tom Blust said the State would likely
close Pleasant Ridge Road, with the support of some property owners.
Commissioner Luke added that some people are willing to dedicate property
towards a frontage road in that area.
A letter of support for the Sisters scenic by-way was presented.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
It was brought up that Dave Adams of KBND radio is hosting a show, and
wants to devote a regular segment to a County issue, if someone would come in
to talk about it. The subject matter would not be known until a couple of days
prior to the show. Perhaps a Commissioner can sign up for a four-month stint,
bringing in department heads as needed. It would be the second Wednesday of
each month.
The Commissioners will check their schedules to learn who might be available
for the first part of the year.
Commissioner Baney indicated she would like to do a `top ten' for the
upcoming State of the County presentation. Mr. Kanner suggested a different
format, perhaps with a panel of the Commissioners and him, and maybe with
Sheriff Blanton.
Minutes of Board of Commissioners' Work Session Wednesday, January 25, 2010
Page 4 of 5 Pages
As the Governing Body of the 911 County Service District:
Executive Session, called under ORS 192.660(2)(b), Personnel Issue
This executive session was canceled.
Being no further items addressed, the meeting adjourned at 3: 00 p.m.
DATED this 25th Day of January 2010 for the Deschutes County Board
of Commissioners.
ATTEST:
57"~- w~c
Recording Secretary
Dennis R. Luke, Chair
- Oczt,-
Alan Unger, Vice Chair
Tammy Baney, Com' issioner
Minutes of Board of Commissioners' Work Session Wednesday, January 25, 2010
Page 5 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JANUARY 25, 2010
1. Finance/Tax Update - Marty Wynne
2. Spay & Neuter Grant Awards -David Inbody
3. Discussion of Federal Priorities
4. Discussion of Letter of Support for HR 4060 and S 2607
5. Discussion of 2010 Event Permits - Erik Kropp
6. Other Items
As the Governing Body of the 911 County Service District:
Executive Session, called under ORS 192.660(2)(b), Personnel Issue
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
January 25, 2010
(1) Monthly Investment Report
(2) December 2009 Financials
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Memorandum
Date: January 19, 2010
To: Board of County Commissioners
Dave Kanner, County. Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find December 2009 financial reports for the following funds:
General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702),
Public Health (259), Behavioral Health (275), Community Development (295), Road
(325), Community Justice - Adult (355), Commission on Children & Families (370-
399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits
Trust (675).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
$
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
LBudget
Projection
Variance
Beg. Net Working Capital
$ 6,050,000
$ 6,775,995
$ 725,995
100%
112%
$6,050,000
$6,775,995
$ 725
995
Revenues
,
Property Taxes
9,911,424
18,183,192
8,271,768
50%
92%
a)
19,822,847
20,674,385
851
538
Gen. Rev. - excl. Taxes
1,460,731
1,930,097
469,366
50%
66%
b)
2,921,462
2,921,462
,
-
Assessor
410,352
426,974
16,622
50%
52%
c)
820,704
820,704
-
County Clerk
521,586
718,177
196,591
50%
69%
d)
1,043,171
1,193,171
150,000
BOPTA
6,896
8,208
1,312
50%
60%
c)
13,791
13,791
-
District Attorney
166,400
112,702
(53,698)
50%
34%
332,800
332,800
-
Finance/Tax
93,525
113,807
20,282
50%
61%
c)
187,049
187,049
-
Veterans
35,096
33,936
(1,160)
50%
48%
70,192
70,192
-
Property Management
43,224
43,224
-
50%
50%
86,450
86,450
-
Grant Projects
1,002
1,002
-
50%
50%
2,000
2,000
-
Total Revenues
12,650,236
21,571,319
8,921,083
50%
85%
25,300,466
26,302,004
1,001,538
TOTAL RESOURCES
18,700,236
28,347,314
9,647,078
50%
90%
31,350,466
33,077,999
1,727,533
REQUIREMENTS:
Exp.
Expenditures
Assessor
1,645,316
1,528,255
117,061
50%
46%
3,290,631
3,290,631
County Clerk
730,352
601,553
128,799
50%
41%
1,460,704
1,460,704
BOPTA
29,854
25,037
4,817
50%
42%
59,708
59,708
-
District Attorney
2,293,632
2,244,228
49,404
50%
49%
4,587,263
4,587,263
Finance/Tax
373,236
380,278
(7,042)
50%
51%
e)
746,471
746,471
-
Veterans
112,851
111,542
1,309
50%
49%
225,701
225,701
-
Property Management
119,843
118,652
1,191
50%
50%
239,685
239,685
-
Grant Projects
52,837
50,963
1,874
50%
48%
105,673
105,673
-
Non-Departmental
806,503
354,580
451,923
50%
22%
1,613,006
1,493,006
120,000
Contingency
3,047,357
-
3,047,357
50%
0%
6,094,713
6,094,713
9,211,781
5,415,088
3,796,693
50%
29%
18,423,555
12,208,842
6,214,713
Transfers Out
6,463,456
6,506,623
(43 167)
50%
50%
12,926,911
12,926,911
-
TOTAL REQUIREMENTS
NET (Resources - Re
uirements)
15,675,237
3
02
11,921,711
3,753,526
50%
38%
31,350,466
25,135,753
69214,713
q
,
4,999
16,425,603
13,400,604
-
7,942,246
7,942,246
a) Projection based on actual collections through November 30, 2009
b) Year to date includes annual PILT payment of $467,230.
c) Includes 2 quarters of A & T Grant: Assessor-$415,093, Tax-$97,761 and BOPTA-$8,208.
d) Significant foreclosure and refinancing recordings.
e) Year to date includes expenditures paid annually.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Six Months Ended December 31, 2009
I
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,085,000
$1,200,041
$ 115,041
100%
111%
$1,085,000
$1,200,041
$ 115,041
Revenues
Federal Grants
15,888
21,145
5,257
50%
67%
a)
31,775
52,994
21,219
SB #1065-Court Assess.
30,000
25,512
(4,488)
50%
43%
60,000
56,000
(4,000)
Discovery Fee
8,000
6,223
(1,777)
50%
39%
16,000
12,000
(4,000)
Food Subsidy
15,000
13,957
(1,043)
50%
47%
b)
30,000
38,000
8,000
OYA Basic & Diversion
166,225
67,655
(98,570)
50%
20%
c)
332,450
340,076
7,626
Inmate/Prisoner Housing
30,000
64,200
34,200
50%
107%
d)
60,000
120,000
60,000
Inmate Commissary Fees
400
53
(347)
50%
7%
800
100
(700)
Contract Payments
104,071
25,973
(78,098)
50%
12%
e)
208,141
75,000
(133,141)
Miscellaneous
150
20
(130)
50%
7%
3100
100
(200)
MIP Diversion Fees
500
225
(275)
50%
23%
1,000
500
(500)
Interest on Investments
6,500
9,725
3,225
50%
75%
13,000
17,000
4,000
Leases
1,224
1,200
(24)
50%
49%
2,448
2,400
(48)
Grants - Private
-
612
612
50%
n/a
-
612
612
Health & Human Svcs Chg
-
277
277
50%
n/a
-
277
277
CCF Interfund Grant
34,000
16,024
(17,976)
50%
24%
f)
68,000
54,495
(13,505)
Crime Prv Svcs Interfnd Grnt
10,000
5,521
(4,479)
50%
28%
f)
20,000
20,000
-
Total Revenues
421,958
258,322
(163,636)
50%
31%
843,914
789,554
(54,360)
Transfers In-General Fund
2,771,593
2,771,592
(1)
50%
50%
5,543,186
5,543,186
-
TOTAL RESOURCES
4,278,551
4,229,955
(48,596)
50%
57%
7,472,100
7,532,781
60,681
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
1,415,076
1,405,041
10,035
50%
50%
2,830,152
2,887,000
(56,848)
Materials and Services
661,049
519,933
141,116
50%
39%
g)
1,322,097
1,125,000
197,097
Capital Outlay
50
-
50
50%
0%
100
100
-
Juvenile Resource Center
Personal Services
1,266,077
1,149,400
116,677
50%
45%
2,532,154
2,340,000
192,154
Materials and Services
92,452
99,345
(6,893)
50%
54%
h)
184,903
181,000
3,903
Capital Outlay
50
-
50
50%
0%
100
-
100
Contingency
301,297
-
301,297
50%
n/a
602,594
602,594
TOTAL REQUIREMENTS
3,736,051
3,173,719
562,332
50%
42%
7,472,100
6,533,100
939,000
NET (Resources - Requirements)
542,500
1,056,236
513,736
-
999,681
999,681
a) Federal Grant projection increased for funds not spent in prior fiscal year. Reimbursements received quarterly.
b) Food Subsidy receipts reflect payments for July-November. December payment expected to be received in January.
c) OYA Basic and Diversion first quarter payment received in November. Payments are based on reimbursement requests
for actual expenditures in prior quarter. Department anticipates projected amount to be received in full by end of fiscal year.
d) Utilization of housing for juveniles by Crook County projected to exceed original estimates.
e) YTD BRS revenue for July-November. Projection reduced to reflect actual youth count at less than half of original estimate.
D First quarter payments received in November.
g) Positive variance a result of accruals during July of June expenses, BRS contract payments being lower than anticipated due
to low youth count in the program and a decrease in Maplestar contract for youth services
h) Negative variance due to an annual subscription payment, one time appliance purchase, and special needs of youth in detention.
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
SHERIFF - Fund 255
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date L I Year End
Budget Actual Variance FY % Coil. % Budget Projection Variance
$ - $ 183,677 $ 183,677 100%
10,121,468 8,237,872
(1,883,596) 50%
6,358,661 5,617,790
(740,871) 50%
- 15,352
15,352 50%
16,480,129 13,871,014
(2,609,115) 50%
nla $ - $ 183,677 $ 183,677
41% a) 20,242,936 17,316,790 (2,926,146)
44% a) 12,717,322 11,224,719 (1,492,603)
n/a - 35,000 35,000
42% 32,960,258 28,576,509 (4,383,749)
TOTAL RESOURCES
16,480,129
14,054,691
(2,425,438)
50%
43%
32,960,258
28,760,186
(4,200,072)
REQUIREMENTS:
_E _XP.
EXPENDITURES & TRANSFERS
Sheriffs Division
1,052,694
1,024,084
28,610
50%
49%
2,105,388
2,105,288
100
Civil
363,481
374,969
(11,488)
50%
52%
726,961
726,961
-
Automotive/Communications
698,942
719,385
(20,443)
50%
51% b)
1,397,884
1,397,884
-
Investigations/Evidence
841,164
763,513
77,651
50%
45%
1,682,327
1,682,327
-
Patrol/Civil/Comm Supp
3,732,984
3,685,847
47,137
50%
49% c)
7,465,967
7,340,967
125,000
Records
321,182
291,405
29,777
5o%
45%
642,363
642,263
100
Adult Jail
4,547,456
4,021,949
525,507
50%
44% c)
9,094,909
8,844,909
250,000
Court Security
107,954
96,142
11,812
50%
45%
215,908
215,808
100
Emergency Services
94,036
100,415
(6,379)
50%
53%
188,071
188,071
-
Special Services Division
554,345
558,158
(3,813)
50%
50%
1,108,690
1,108,690
-
Regional Work Center
1,368,921
1,158,657
210,264
50%
42% c)
2,737,842
2,507,742
230,100
Training Division
150,027
141,443
8,584
50%
47%
300,053
299,953
100
Other Law Enforcement Svcs
263,851
283,567
(19,716)
50%
54%
527,702
527,602
100
Non-Departmental
231,522
431,524
(200,002)
50%
93%
463,044
463,044
-
Contingency
1,906,575
-
1,906,575
50%
n/a
3,813,149
-
3,813,149
Transfers Out
245,000
245,000
-
50%
50%
490,000
490
000
-
,
TOTAL REQUIREMENTS
16,480,134
13,896,058
2,584,076
50%
42%
32,960,258
28,541,509
4,418,749
NET (Resources - Requirements)
(5)
158,633
158,638
-
218,677
218,677
a) Revenue from LED's based on actual expenditure and adjusted quarterly. Projection is based on 1 st quarter actual
b) Year to date actual includes annual amount ($260,405) of transfer to Fund 245 Communications System.
c) Personnel expenditures less than budgeted due to unfilled positions.
SHERIFF 701
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,470,519
$ 3,343,461
$ 872,942
50%
n/a
$ 2,470,519
$ 3,343,461
$ 872,942
Revenues
Tax Revenues - Current
7,409,852
13,242,327
5,832,475
50%
89% a)
14,819,703
14,981,411
161,708
Tax Revenues - Prior
250,000
588,522
338,522
50%
118% a)
500,000
727,128
227,128
Federal Grants
17,500
102,868
85,368
50%
294% b)
35,000
110,000
75,000
State Grant
22,578
36,920
14,342
50%
82%
45,156
45,156
-
Transp. of State Wards
2,500
-
(2,500)
50%
0%
5,000
5,000
-
SB 1145
860,596
987,330
126,734
50%
57% c)
1,721,1192
1,935,336
214,144
Des. Cty Video Lottery Grant
2,500
5,000
2,500
50%
n/a
5,000
5,000
-
Des Cty Court Security
64,500
64,275
(225)
50%
50%
129,000
129,000
-
Des Cty Juvenile Contract
1,500
-
(1,500)
50%
0%
3,000
3,000
-
Title III Reimbursement
75,000
-
(75,000)
50%
n/a
150,000
150,000
-
Transport
1,000
2,410
1,410
50%
n/a
2,000
4,000
2,000
DC Fair & Expo Center
-
2,100
2,100
50%
n/a
-
3,000
3,000
Inmate Commissary Fees
30,000
20,327
(9,673)
50%
34%
60,000
60,000
-
Work Center Work Crews
21,225
19,590
(1,635)
50%
46%
42,450
42,450
-
Concealed Handgun Classes
3,000
3,725
725
50%
62%
6,000
6,000
-
Soc Sec Incentive-Fed
2,500
5,400
2,900
50%
108%
5,000
10,000
5,000
Miscellaneous
2,000
1,665
(335)
50%
42%
4,000
4,000
-
Oregon Mentors
2,500
1,902
(598)
50%
n/a
5,000
5,000
-
Medical Services Reimb
6,000
5,783
(217)
50%
48%
12,000
12,000
-
Restitution
525
854
329
50%
81%
1,050
1,050
-
Sheriff Fees
80,000
100,424
20,424
50%
63%
160,000
160,000
-
Interest
14,167
18,499
4,332
50%
65%
28,333
28,333
-
Interest on Unsegregated
1,767
2,553
786
50%
72%
3,:533
3,533
-
Rentals
14,999
54,314
39,315
50%
181% d)
30,000
67,236
37,236
Donations
-
50
50
50%
n/a
-
50
50
Total Revenues
8,886,209
15,266,838
6,380,629
50%
86%
17,772,417
18,497,683
725,266
TOTAL RESOURCES
11,356,728
18,610,299
7,253,571
50%
92%
20,242,936
21,841,144
1,598,208
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 10,121,469 8,237,872 1,883,597 50%
TOTAL REQUIREMENTS 10,121,469 8,237,872 1,883,597 50%
NET (Resources - Requirements) 1,235,259 10,372,427 9,137,168
Exp.
41% e) 20,242,936 17,316,790 2,926,146
41% 20,242,936 17,316,790 2,926,146
- 4,524,353 4,524,353
a) Projections based on actual collections through November 30, 2009.
b) Unplanned JAG Grant received.
c) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget.
d) FBI relocation from Sheriffs Office has been delayed resulting in 6 months of additional rental revenue.
e) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 1 st quarter actual.
SHERIFF 702
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
CoII. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,287,473
$ 1,433,708
$ 146,235
50%
n/a
$1,287,473
$1,433,708
$ 146,235
Revenues
Tax Revenues - Current
3,619,850
6,487,627
2,867,777
50%
90% a)
7,239,702
7,339,633
99,931
Tax Revenues - Prior
119,500
299,669
180,169
5o%
125% a)
239,000
370,961
131,961
Federal Grants
1,000
55,506
54,506
50%
2775% b)
2,000
55,506
53,506
US Forest Service
38,250
51,000
12,750
50%
67%
76,500
76,500
-
State Grant
93,817
76,080
(17,737)
50%
41%
187,633
187,633
-
SB #1065 Court Assessment
33,500
25,512
(7,988)
50%
38%
67,000
67,000
-
Marine Board License Fee
62,234
-
(62,234)
50%
0%
124,468
124,468
-
Des Cty General Fund Grnt
431,582
10,000
(421,582)
50%
1%
863,163
863,163
-
Des Cty Transient Room Tax
893,419
893,418
(1)
50%
50%
1,786,837
1,786,837
-
City of Sisters
210,008
208,008
(2,000)
50%
50% c)
420,015
416,016
(3,999)
Des Cty Tax/Fin Contract
500
1,405
905
50%
141%
1,000
1,405
405
Des Cty CDD Contract
13,592
13,591
(1)
50%
50%
27,183
27,183
-
Des Cty Solid Waste Contr
40,774
40,773
(1)
50%
50%
81,548
81,548
-
Des Cty Clerk/Election
1,000
663
(337)
50%
33%
2,000
2,000
-
School Districts
50,000
6,290
(43,710)
50%
n/a
100,000
100,000
-
Security & Traffic Reimb
6,500
2,871
(3,629)
50%
22%
13,000
13,000
-
Seat Belt Program
3,000
4,700
1,700
5o%
78%
6,000
6,000
-
Miscellaneous
5,000
7,004
2,004
5o%
70%
10,000
10,000
-
Sheriff Fees
2,500
6,080
3,580
50%
122%
5,000
10,000
5,000
Court Fines & Fees
42,500
57,953
15,453
5o%
68%
85,000
85,000
-
Impound Fees
37,500
7,100
(30,400)
50%
9%
75,000
75,000
-
Restitution - Street Crimes
-
500
500
5o%
n/a
-
500
500
Seizure/Forfeiture
-
1,122
1,122
50%
n/a
-
2,500
2,500
Interest
5,000
4,235
(765)
50%
42%
10,000
10,000
-
Interest on Unsegregated
900
1,251
351
5o%
70%
1,800
1,800
-
Sale of Reportable Assets
-
6,779
6,779
50%
n/a
-
10,000
10,000
Sale of Equip & Material
3,000
10,503
7,503
50%
175%
6,000
12,000
6,000
Total Revenues
5,714,926
8,279,640
2,564,714
50%
72%
11,429,849
11,735,653
305,804
TOTAL RESOURCES
7,002,399
9,713,348
2,710,949
50%
76%
12,717,322
13,169,361
452,039
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
6,358,661
5,617,790
740,871
50%
44% d)
12,717,322
11,224,719
1,492,603
TOTAL REQUIREMENTS
6,358,661
5,617,790
740,871
50%
44%
12,717,322
11,224,719
1,492,603
NET (Resources - Requirements)
643,738
4,095,558
3,451,820
-
1,944,642
1,944,642
a) Projections based on actual collections through November 30, 2009.
b) Unplanned JAG grant received and higher than planned HIDTA reimbursements.
c) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget.
d) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 1 st quarter actual.
PUBLIC HEALTH
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 900,000
$ 1,120,355
$ 220,355
100%
124%
$ 900,000
$1,120,355
$ 220,355
Revenues
Medicare Reimbursement
2,000
23
(1,977)
50%
1%
4,000
4,000
-
State Grant
1,214,964
887,126
(327,838)
50%
37%
a)
2,429,928
2,797,625
367,697
Child Dev & Rehab Center
17,369
7,690
(9,679)
50%
22%
34,737
34,737
-
State Miscellaneous
106,620
86,533
(20,087)
50%
41%
213,240
213,240
-
OMAP
151,500
228,888
77,388
50%
76%
303,000
303,000
-
Family Planning Exp Proj
237,500
225,507
(11,993)
50%
47%
b)
475,000
475,000
-
Grants
-
31,348
31,348
50%
n/a
c)
-
31,348
31,348
FY 2008-2009
-
4,568
4,568
50%
n/a
-
4,568
4,568
Miscellaneous
-
2,420
2,420
50%
n/a
-
2,420
2,420
Patient Insurance Fees
66,900
69,629
2,729
50%
52%
133,800
133,800
-
Health Dept/Patient Fees
76,075
62,397
(13,678)
50%
41%
152,150
152,150
-
Vital Records-Birth
18,000
14,890
(3,110)
50%
41%
36,000
36,000
-
Vital Records-Death
49,000
47,480
(1,520)
50%
48%
98,000
98,000
-
Interest on Investments
19,000
8,658
(10,342)
50%
23%
38,000
38,000
-
Donations
4,400
3,187
(1,213)
50%
36%
8,800
8,800
-
Interfund Contract
65,887
29,649
(36,238)
50%
22%
131,774
131,774
-
Administrative Fee
13,500
13,500
-
50%
50%
27,000
27,000
-
Drug Court Byme
-
1,647
1,647
50%
n/a
-
30,061
30,061
Total Revenues
2,042,715
1,725,140
(317,575)
50%
42%
4,085,429
4,521,523
436,094
Transfers In-Reserve Fund
12,500
-
(12,500)
50%
0%
25,000
25,000
-
Transfers In-General Fund
1,158,883
1,158,882
(1)
50%
50%
2,317,765
2,317,765
-
TOTAL RESOURCES
4,114,098
4,004,377
(97,221)
50%
55%
7,328,194
7,984,643
656,449
REQUIREMENTS: Exp.
Expenditures
Personal Services
2,229,138
2,079,853
149,285
50%
47% a)
4,458,276
4,539,942
(81,666)
Materials and Services
882,266
704,022
178,244
50%
40% a)
1,764,531
2,064,915
(300,384)
Capital Outlay
18,451
-
18,451
50%
0%
36,902
36,902
-
Transfers Out
75,000
75,000
-
50%
50%
150,000
150,000
-
Contingency
459,243
-
459,243
50%
n/a
918,485
-
918,485
TOTAL REQUIREMENTS
3,664,098
2,858,875
805,223
50%
39%
7,328,194
6,791,759
536,435
NET (Resources - Requirements)
450,000
1,145,502
708,002
-
1,192,884
1,192,884
a) State Grant projection adjusted to actual FY 2010 contract, includes Rev. 1 - 5. Grant appropriation for revisions in process.
b) Payments are received one month in arrears.
c) Grants for HIV and Chronic Care were not included in FY 2010 budget.
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Revised
Year End
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
Budget
Pro'ection
Variance
Beg. Net Working Capital
$ 2,725,000 $
2,589,996
$ (135,004)
100%
95%
$ 2,725,000
$ 2,589,996
$ (135,004)
Revenues
Marriage Licenses
2,750
2,940
190
50%
53%
5,500
5,500
-
Divorce Filing Fees
62,500
64,965
2,465
50%
52%
125,000
125,000
-
Domestic Partnership Fee
1,000
70
(930)
50%
4%
2,000
200
(1,800)
Federal Grants
49,910
56,451
6,541
50%
57%
a)
99,819
99,819
-
State Grants
2,638,543
2,689,013
50,470
50%
51%
b)
5,277,086
5,351,224
74,138
State Miscellaneous
92,358
48,009
(44,349)
50%
26%
184,716
184,716
-
Title 19
150,353
18,594
(131,759)
50%
6%
c)
300,705
300,705
-
Liquor Revenue
53,000
53,321
321
50%
50%
106,000
106,000
-
School Districts
35,000
47,400
12,400
50%
68%
70,000
88,800
18,800
Miscellaneous
20,400
10,877
(9,523)
50%
27%
40,800
30,000
(10,800)
Patient Insurance Fees
123,750
55,233
(68,517)
50%
22%
247,500
150,000
(97,500)
Patient Fees
5,750
1,780
(3,970)
50%
15%
11,500
5,000
(6,500)
Seizure/Forfeiture
-
13,129
13,129
50%
n/a
-
13,129
13,129
Interest on Investments
16,000
22,498
6,498
50%
70%
32,000
45,000
13,000
Rentals
8,250
5,250
(3,000)
50%
32%
16,500
16,500
-
Donations
1,500
7,000
5,500
50%
233%
3,000
7,000
4,000
Interfund Contract
1,560
-
(1,560)
50%
0%
3,120
(3,120)
Administrative Fee
1,517,477
1,494,534
(22,943)
50%
49%
3,034,954
3,031,954
(3,000)
Comm. on Children & Fam
11,000
-
(11,000)
50%
0%
22,000
-
(22,000)
Crime Prevention Services
63,500
38,260
(25,240)
50%
30%
a)
127,000
127,000
-
Total Revenues
4,854,601
4,629,324
(225,277) 50%
Transfers In-General Fund
658,079
658,080
1 50%
Transfers In-Other
127,818
181,566
53,748 50%
TOTAL RESOURCES
8,365,498
8,058,966
(306,532) 50%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
48% 9,709,200 9,687,547 (21,653)
50% 1,316,158 1,316,158 -
71% 255,636 363,129 107,493
58% 14,005,994 13,956,830 (49,164)
Exp.
3,952,840
3,534,369
418,471
50%
45% d)
7,905,680
7,470,661
435,019
2,026,757
1,609,025
417,732
50%
40%
4,053,514
3,653,514
400,000
40,000
-
40,000
50%
0%
80,000
-
80,000
75,000
75,000
-
50%
50%
150,000
150,000
-
908,400
-
908,400
50%
n/a
1,816,800
-
1
816
800
,
,
7,002,997
5,218,394
1,784,603
50%
37%
14,005,994
11,274,175
2,731,819
1,362,501
2,840,572
1,478,071
-
2,682,655
2,682,655
a) Grant billing received quarterly, in arrears.
b) Dept of Human Services Grant projected at amended contract amount for FY 2010.
c) Delay in payment due to problems with the State MMIS software system.
d) 10% reduction in hours through 12/31/09.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year End
Budget Projection Variance
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital
$ 413,471
629,659
$ 216,188
100%
152%
$ 413,471
$ 629,659
216,188
Revenues
Admin-Operations
1,825
8,886
7,061
50%
243%
a)
3,650
15,000
11,350
Admin-GIS
1,038
9,445
8,407
50%
455%
b)
2,075
40,700
38,625
Admin-Code Enforcement
94,725
80,122
(14,603)
50%
42%
c)
189,450
151,300
(38,150)
Building Safety
487,388
425,159
(62,229)
50%
44%
c)
974,775
789,100
(185,675)
Electrical
140,250
128,917
(11,333)
50%
46%
c)
280,500
235,500
(45,000)
Contract Services
127,750
44,928
(82,822)
50%
18%
d)
255,500
107,900
(147,600)
Env Health-On Site Prog
146,425
113,452
(32,974)
50%
39%
c)
292,850
224,200
(68,650)
Env Health-Lic Facilities
345,238
395,251
50,013
5o%
57%
e)
690,475
690,475
-
Env Health - Drinking H2O
47,656
56,842
9,186
50%
60%
f)
95,311
95,311
-
Planning-Current
492,075
322,213
(169,862)
50%
33%
g)
984,150
641,800
(342,350)
Planning-Long Range
214,450
189,527
(24,923)
50%
44%
c)
428,900
374,410
(54,490)
Total Revenues
2,098,820
1,774,741
(324,079)
50%
42%
4,197,636
3,365,696
(831,940)
Trans In-GF
608,314
608,314
-
0%
n/a
1,216,627
1,216,627
-
Trans in-GF for t_ng Rng Ping
150,000
150,000
-
0%
n/a
300,000
300,000
-
Trans In-Other
50
-
(50)
0%
0%
100
-
(100)
TOTAL RESOURCES
3,270,655
3,162,713
(107,942)
50%
52%
6,127,834
5,511,982
(615,852)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
854,056
831,864
22,192
Admin-GIS
107,803
101,655
6,148
Admin-Code Enforcement
90,485
88,745
1,740
Building Safety
362,573
341,978
20,595
Electrical
103,360
99,679
3,681
Contract Services
132,391
125,594
6,797
Env Health-On Site Pgm
120,344
115,269
5,075
Env Health-Lic Facilities
247,973
246,109
1,864
Env Health - Drinking H2O
40,299
42,047
(1,748)
Planning-Current
404,892
384,196
20,696
Planning-Long Range
275,914
210,658
65,256
Transfers Out (D/S Fund)
88,830
162,418
(73,588)
Contingency
235,000
-
235,000
TOTAL REQUIREMENTS 3,063,920 2,750,210 313,711 50% 45%
Exp.
50%
49%
1,708,112
1,708,112
-
50%
47%
215,606
215,606
-
50%
49%
180,969
180,969
-
50%
47%
h)
725,145
698,080
27,065
50%
48%
h)
206,719
193,187
13,532
50%
47%
h)
264,781
260,270
4,511
50%
48%
240,687
240,687
-
50%
50%
495,946
495,946
-
50%
52%
80,598
80,598
-
50%
47%
809,783
784,783
25,000
50%
38%
551,828
551,828
-
0%
91%
177,660
177,660
-
50%
n/a
470,000
-
470,000
NET (Resources - Requirements) 206,735 412,504 205,769
Revenues 1,774,741
Expenditures 2,750,210
Net from Operations (975,469)
6,127,834 5,587,726 540,108
(75,744) (75,744)
3,365,696
5,587,726
(2,222,030)
a) Revenues are higher than budgeted due to interest earnings on positive fund balance.
b) Custom GIS work revenue sporadic. Includes $37,175 reimbursement from IT-Web Programmer.
c) Projections are below budget due to recent volume downturns.
d) Significant drop-off in City of Redmond work.
e) Revenue is received primarily in December through February following mailing of license renewal statements.
f) Payments from State DHS are received irregularly.
g) Significant slowdown in land use applications.
h) Projection reflects the retirement of the Building Safety Director in November.
ROAD
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
f=Y %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 4,871,665
$ 4,891,649
$ 19,984
100%
100%
$ 4,871,665
$ 4,891,649
$ 19,984
Revenues
Federal Reimbursements
245,000
-
(245,000)
50%
0%
490,000
490,000
-
System Development Chrg
-
462
462
50%
n/a
-
925
925
Mineral Lease Royalties
5,000
15,800
10,800
50%
158%
10,000
25,000
15,000
Forest Receipts
1,241,000
-
(1,241,000)
50%
0%
a)
2,482,000
2,482,350
350
State Grant
207,739
-
(207,739)
50%
0%
415,477
415,477
-
Motor Vehicle Revenue
4,000,000
3,678,315
(321,685)
50%
46%
8,000,000
8,000,000
-
City of Bend
112,500
250,085
137,585
50%
111%
b)
225,000
275,000
50,000
City of Redmond
125,000
316,603
191,603
50%
127%
b)
250,000
350,000
100,000
City of Sisters
5,000
-
(5,000)
50%
0%
b)
10,000
10,000
-
City of La Pine
5,000
-
(5,000)
50%
n/a
b)
10,000
10,000
-
Admin Recovery (SDC)
250
764
514
50%
n/a
500
1,500
1,000
Miscellaneous
65,000
13,827
(51,173)
50%
11%
130,000
130,000
-
Road Vacations
500
500
-
50%
50%
1,000
1,000
-
Interest on Investments
25,000
25,761
761
50%
52%
50,000
50,000
-
OtherBank/LGIP Interest
-
1,106
1,106
50%
n/a
-
1,500
1,500
Interfund Contract
350,000
-
(350,000)
50%
0%
c)
700,000
700,000
-
Equipment Repairs
137,500
121,801
(15,699)
50%
44%
275,000
275,000
-
Vehicle Repairs
45,000
-
(45,000)
50%
0%
c)
90,000
90,000
-
Vegetation Management
17,500
-
(17,500)
50%
0%
c)
35,000
35,000
-
Inter-fund: Forester
11,000
-
(11,000)
50%
0%
c)
22,000
22,000
-
Car Washes
1,250
1,342
92
50%
54%
2,500
2,500
-
Car Rental
-
406
406
50%
n/a
-
1,000
1,000
Sale of Eqp & Material
400,000
353,390
(46,610)
50%
44%
800,000
800,000
-
Total Revenues
6,999,239
4,780,162
(2,219,077)
50%
34%
13,998,477
14,168,252
169,775
Trans In - CDD
9,095
-
(9,095)
50%
0%
18,190
18,190
-
Trans In - Solid Waste
354,284
354,284
-
50%
50%
d)
708,567
708,567
-
Trans In - Transp SDC
37,500
37,500
-
50%
50%
d)
75,000
75,000
-
Trans In-Road Imp Res
5,000
-
(5,000)
50%
0%
c)
10,000
10,000
-
TOTAL RESOURCES
12,239,283
10,063,595
(2,213,188)
50%
62%
19,681,899
19,871,658
189,759
REQUIREMENTS:
Exp. oia
Expenditures
Personal Services
2,832,687
2,642,833
189,854
50%
47%
5,665,373
5,665,373
-
Materials and Services
4,566,605
4,785,817
(219,212)
50%
52%
e)
9,133,210
9,133,210
-
Capital Outlay
1,350,000
968,760
381,240
50%
36%
2,700,000
2,700,000
-
Transfers Out
200,000
-
200,000
50%
0%
400,000
400,000
-
Contingency
891,658
-
891,658
50%
n/a
1,783,316
-
1,783
316
,
TOTAL REQUIREMENTS
9,840,950
8,397,410
1,443,540
50%
43%
19,681,899
17,898,583
1,783,316
NET (Resources - Requirements)
2,398,333
1,666,185
(769,648)
-
1,973,075
1,973,075
a) Annual payment, $2,482,350, received January 15, 2010.
b) Billed upon completion of work.
c) Payment to be received in June 2010 from
Funds 326, 328, 329, 340, and 430.
d) Transfer made quarterly.
e) Seasonal expenditures, Agg
regate/Asphalt
& Preservation/Overlays
ADULT PAROLE $ PROBATION
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget.
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 467,892
$ 487,674
$ 19,782
100%
104%
$ 467,892
$ 487,674
$ 19,782
Revenues
State Miscellaneous
4,000
-
(4,000)
50%
0%
a) 8,000
4,301
(3,699)
State Subsidy
14,750
37,571
22,821
50%
127%
b) 29,500
44,224
14,724
SB 1145
1,419,963
1,480,995
61,032
50%
52%
2,839,925
2,961,990
122,065
Probation Work Crew Fees
20,000
19,195
(805)
50%
48%
40,000
40,000
-
Miscellaneous
1,500
2,155
655
50%
72%
3,000
3,000
-
Electronic Monitoring Fee
80,000
89,096
9,096
50%
56%
160,000
160,000
-
Probation Superv. Fees
110,000
110,968
968
50%
50%
220,000
220,000
-
Interest on Investments
4,500
6,327
1,827
50%
70%
9,000
9,000
-
Interfund - Sheriff
25,000
25,000
-
50%
50%
50,000
50,000
-
Crime Prevention Services
25,000
12,500
(12,500)
50%
25%
c) 50,000
50,000
-
Total Revenues
1,704,713
1,783,807
79,094
50%
52%
3,409,425
3,542,515
133,090
Transfers In-General Fund
57,515
57,516
1
50%
50%
115,029
115,029
-
TOTAL RESOURCES
2,230,120
2,328,997
98,877
50%
58%
3,992,346
4,145,218
152,872
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,429,363
1,376,625
52,738
50%
48%
2,858,726
2,858,726
-
Materials and Services
352,061
350,064
1,997
50%
50%
704,121
704,121
-
Capital Outlay
50
-
50
50%
0%
100
-
100
Contingency
214,700
-
214,700
50%
n/a
429,399
-
429,399
TOTAL REQUIREMENTS
1,996,174
1,726,689
269,485
50%
43%
3,992,346
3,562,847
429,499
NET (Resources - Requirements)
233,946
602,308
368,362
-
582,371
582,371
a) Payment to be received in January.
b) Subsidy revenues will be higher than the bu
dgeted amount.
c) Payments made quarterly, funds to be relea
sed in January.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
F
Year End
Bud et
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 624,543
$ 668,626
$ 44,083
100%
107%
$ 624,543
$ 668,626
$ 44,083
Revenues
Federal Grants
112,500
63,717
(48,783)
50%
28%
d)
225,000
367,600
142,600
Title IV - Family Sup/Pres
18,826
-
(18,826)
50%
0%
a)
37,652
14,907
(22,745)
HealthyStart Medicaid
47,500
-
(47,500)
50%
0%
95,000
95,000
-
Child Care Block Grant
40,638
-
(40,638)
50%
0%
a)
81,275
-
(81,275)
Level 7 Services
87,597
-
(87,597)
50%
0%
a)
175,193
257,982
82,789
HealthyStart /R-S-G
153,789
76,820
(76,969)
50%
25%
a)
307,577
308,924
1,347
OCCF Grant
307,026
253,327
(53,699)
50%
41%
a)
614,052
498,383
(115,669)
Local Government Grants
-
7,849
7,849
50%
n/a
e)
-
7,849
7,849
Charges for Svcs-Misc
4,000
1,374
(2,626)
50%
17%
8,000
8,000
-
Court Fines & Fees
37,500
38,979
1,479
50%
52%
c)
75,000
70,000
(5,000)
Interest on Investments
15,000
5,037
(9,963)
50%
17%
30,000
30,000
-
Grants-Private
1,000
-
(1,000)
50%
0%
2,000
2,000
-
Interfund Grants
93,750
61,875
(31,875)
50%
33%
187,500
187,500
-
Crime Prevention Services
37,175
10,683
(26,492)
50%
14%
74,350
74,350
-
Total Revenues
956,301
519,661
(436,640)
50%
27%
1,912,599
1,922,495
9,896
Trans from General Fund
142,167
142,166
(1)
50%
50%
284,333
284,333
-
Total Transfers In
142,167
142,166
(1)
50%
50%
284,333
284,333
-
TOTAL RESOURCES
1,723,011
1,330,453
(392,558)
50%
47%
2,821,475
2,875,454
53,979
REQUIREMENTS:
Exp.
Expenditures
Personal Services
269,989
257,905
12,084
50%
48%
b)
539,978
526,639
13,339
Materials and Services
887,522
441,537
445,985
50%
25% a,d,e)
1,775,043
1,791,449
(16,406)
Capital Outlay
50
-
50
50%
0%
100
-
100
Contingency
253,177
-
253,177
50%
n/a
506,354
-
506,354
TOTAL REQUIREMENTS
1,410,738
699,442
711,296
50%
25%
2,821,475
2,318,088
503,387
NET (Resources - Requirements)
312,273
631,011
318,738
-
557,366
557,366
a) Revenue projections based on final legislative allocations.
b) Personnel projection reduced due to two positions open in 1 st quarter.
c) Court fees reduced for FY 2010.
d) New federal grant for the Family Access Network awarded.
e) Regional project contributions from Crook & Jefferson counties.
SOLID WASTE
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Budget
Actual
Variance
FY %
Coll. %
Projection
Beg. Net Working Capital
$ 338,611
$ 466,325
$ 127,714
100%
138%
$ 338,6111
$ 466,325
$ 127,714
Revenues
State Grant
-
37,850
37,850
50%
n/a a)
-
37,850
37,850
Miscellaneous
15,000
12,461
(2,539)
50%
42%
30,000
30,000
-
Franchise 3% Fees
100,000
16,162
(83,838)
50%
8% b)
200,000
200,000
-
Commercial Disp. Fees
698,200
462,691
(235,509)
50%
33% c)
1,396,400
1,396,400
-
Private Disposal Fees
770,650
722,663
(47,987)
50%
47%
1,541,300
1,541,300
-
Franchise Disposal Fees
2,371,750
2,009,045
(362,705)
50%
42% d)
4,743,500
4,743,500
-
Yard Debris
37,500
40,327
2,827
50%
54%
75,000
75,000
-
Special Waste
15,000
13,989
(1,011)
50%
47%
30,000
30,000
-
Interest
7,000
7,894
894
50%
56%
14,000
14,000
-
Sale of Equip & Material
17,500
15,573
(1,927)
50%
44%
35,000
35,000
-
Total Revenues
4,032,600
3,338,655
(693,945)
50%
41%
8,065,200
8,103,050
37,850
TOTAL RESOURCES
4,371,211
3,804,980
(566,231)
50%
45%
8,403,811
8,569,375
165,564
REQUIREMENTS Exp.
Expenditures
Personal Services
881,789
838,608
43,181
50%
48%
1,763,578
1,763,578 -
Materials and Services
1,874,127
1,487,653
386,474
50%
40% e)
3,748,254
3,748,254 -
Debt Service
484,383
405,019
79,364
50%
42%
968,765
968,765 -
Capital Outlay
74,500
25,850
48,650
50%
17% f)
149,000
149,000 -
Transfers Out
719,884
354,284
365,600
50%
25%
1,439,767
1,439,767 -
Contingency
167,224
-
167,224
50%
n/a
334,447
- 334,447
TOTAL REQUIREMENTS
4,201,907
3,111,414
1,090,493
50%
37%
8,403,811
8,069,364 334,447
NET (Resources - Requirements)
169,304
693,566
524,262
-
500,011 500,011
a) Was due last fiscal year but received in FY 2010.
b) Due April 15, 2010.
c) This is largely construction waste and has not picked back up as yet.
d) Rate increase to go into effect January 1, 2010.
e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the fiscal year.
f) Capital item purchases are spread out throughout the fiscal year.
Year End
Bud et Variance
RISK MANAGEMENT
Statement of Financial Operating Data
Six Months Ended December 31, 2009
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair/ Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Contingency
TOTAL REQUIREMENTS
NET
Year to Date
Year End
Budget Actual Variance % of FY L% Coll. L Bud et PiMection Variance
$2,491,977 $2,669,291 $177,314 100% 107%
228,482
228,471
(11)
50%
50%
143,147
143,052
(95)
50%
50%
92,098
92,097
(1)
50%
50%
427,927
427,920
(7)
50%
50%
80,096
80,102
7
50%
50%
12,500
-
(12,500)
50%
0%
5,000
90,375
85,375
50%
904%
450
525
75
50%
58%
2,000
(23)
(2,023)
50%
-1%
11,000
7,490
(3,510)
50%
34%
15,000
19,860
4,860
50%
66%
1,017,699
1,089,869
72,170
50%
54%
50
-
(50)
50%
0%
3,509,726
3,759,160
249,434
50%
83%
Ex .
$2,491,977 $2,669,291 $177,314
456,964
456,964 -
286,294
286,294 -
184,195
184,195 -
855,854
855,854 -
160,191
160,191 -
25,000
25,000 -
10,000
92,000 82,000
900
900 -
4,000
4,000 -
22,000
22,000 -
30,000
30,000 -
2,035,398
2,117,398 82,000
100
- (100)
4,527,475 4,786,689 259,214
48,206
974
307
139,373 a)
13
4,192
182,556 193,064 (10,508) 50% 53% 365,112 370,000 (4,888)
135,996 a)
110,089 b)
150,000 246,085 (96,085) 50% 82% 300,000 350,000 (50,000)
883
411
7,489
30,912
60,000 39,694 20,306 50% 33% 120,000 90,000 30,000
283,582
72,921
5,958
10,678
310,000 373,138 (63,138) 50%
70,000 101,687 (31,687) 50%
60% 620,000 746,277 (126,277)
73% c) 140,000 200,000 (60,000)
772,556 953,668 (181,112) 50% 62% 1,545,112 1,756,277 (211,165)
137,017
133,502
3,515
50%
123,247
91,385
31,862
50%
50
-
50
50%
260,314
224,887
35,427
50%
1,230,868
-
1,230,868
50%
2,263,738
1,178,555
1,085,183
50%
1,245,989
2,580,605
1,334,617
49%
274,034
274,034
-
37%
246,493
246,493
-
0%
100
-
100
43%
520,627
520,527
100
n/a
2,461,736
-
2,461,736
26%
4,527,475
2,276,804
2,250,671
-
2,509,885
2,509,885
a) Annual insurance payment (10/1/09-10/01/10), of $138,000 for Gen Liab and $135,996 for Property Damage, expended in October.
b) Expenditures in property damage is offset by claims reimbursement revenue.
c) Expenditure for the quarter ended 9/30/09, paid in November, is $101,687. Unemployment payments required due to layoffs in CDD and
Health Services.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date Year End
Budget Actual Variance % of FY % Coll. L Bud et Projection Variance
RESOURCES:
Beg. Net Working Capital
$5,137,000
$ 5,611,168
$ 474,168
Revenues
Property Taxes - Current
3,065,391
5,487,866
2,422,475
Property Taxes - Prior
50,000
213,572
163,572
State Reimbursement
12,250
3,339
(8,911)
Telephone User Tax
268,000
206,538
(61,462)
Data Network Reimb.
17,000
26,032
9,032
Jefferson County
14,000
32,415
18,415
User Fee
30,250
50,513
20,263
Contract Payments
35,000
25,574
(9,426)
Miscellaneous
4,250
4,334
84
Interest
18,000
43,430
25,430
Interest on Unsegregated Tax
1,875
1,058
(817)
Total Revenues
3,516,016
6,094,671
2,578,655
Transfers In-Other
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
100% 109%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50 - (50) 50%
8,653,016 11,705,839 3,052,823 50%
90% a)
214% a)
14% b)
39%
77% c)
116%
83%
37% d)
51%
121%
28%
87%
0%
96%
Exp.
$5,137,000 $5,611,168 $ 474,168
6,130,782
6,208,795
78,013
100,1)00
270,275
170,275
24,500
6,000
(18,500)
536,000
536,000
-
34,000
27,880
(6,120)
28,000
32,415
4,415
60,:500
60,500
-
70,000
26,000
(44,000)
8,500
8,500
-
36,000
43,430
7,430
3,750
3,750
-
7,032,032
7,223,545
191,513
100 - (100)
12,169,132 12,834,713 665,581
1,908,144
1,724,731
183,413
50%
45%
3,816,287
3,816,287 -
644,761
484,355
160,406
50%
38%
1,289,522
1,289,522 -
87,500
13,830
73,670
50%
8%
175,1300
175,000 -
969,470
-
969,470
50%
0%
1,938,939
1,938,939 -
2,474,692
-
2,474,692
50%
n/a
4,949,384
- 4,949,384
6,084,567
2,222,916
3,861,651
50%
18%
12,169,132
7,219,748 4,949,384
2,568,449
9,482,923
6,914,474
-
5,614,965 5,614,965
a) Projections based on actual collections through November 30, 2009
b) Less activity being performed.
c) Annual billings.
d) Less contract activity with law enforcement agencies.
Health Benefits Trust
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Revised
Year End
Bud et
Actual
Variance
FY %
Coll. %
Budget *
Projection
Variance
RESOURCES
Beg. Net Working Capital
$17,894,797
$ 17,894,797
$ (0)
100%
100%
$17,894,797
$17,894,797
$ (0)
Revenues:
Internal Premium Charges
5,240,000
5,242,111
2,111
50%
50%
a)
10,480,000
10,480,000
-
P/T Emp - Add'I Prem
27,500
22,728
(4,772)
50%
41%
55,000
55,000
-
Employee Prem Contribution
165,000
169,820
4,820
50%
51%
330,000
330,000
-
COIC
500,000
546,874
46,874
50%
55%
1,000,000
1,040,000
40,000
Retiree / COBRA Co-Pay
250,000
307,504
57,504
50%
62%
500,000
555,000
55,000
Prescription Rebates
-
12,389
12,389
50%
n/a
-
12,389
12,389
Interest
112,500
125,482
12,982
50%
56%
225,000
225,000
-
Total Revenues
6,295,000
6,426,908
131,908
50%
51%
12,590,000
12,697,389
107,389
TOTAL RESOURCES
24,189,797
24,321,705
131,908
92%
80%
30,484,797
30,592,186
107,389
REQUIREMENTS
Exp.
Expenditures:
Personal Services
54,649
51,874
2,775
50%
47%
109,297
109,297
-
Materials & Services
Conferences and Seminars
1,500
505
995
50%
17%
3,000
3,000
-
Claims Paid-Medical/Rx
7,123,788
5,683,473
1,440,315
50%
40%
b)
14,247,576
10,945,947
3,301,629
Claims Paid-Dental/Vision
911,000
791,840
119,160
50%
43%
b)
1,822,000
1,525,025
296,975
Refunds
-
(42,046)
42,046
50%
n/a
-
(42,046)
42,046
Insurance Expense
186,270
186,001
269
50%
50%
372,540
372,540
-
State Assessments
5,750
68,989
(63,239)
50%
n/a
c)
11,500
11,500
-
Administration Fee
146,382
144,413
1,969
50%
49%
292,764
292,764
-
PPO Fee
40,824
18,699
22,125
50%
23%
81,648
81,648
-
Health Impact
24,786
24,812
(26)
50%
50%
49,572
49,572
-
Printing
5,000
393
4,607
50%
4%
10,000
10,000
-
Program Supplies
50,000
1,239
48,761
50%
1%
100,000
100,000
-
Other
14,530
15,655
(1,126)
50%
54%
29,059
29,059
-
Total Materials & Services
8,509,830
6,893,973
1,615,857
50%
41%
17,019,659
13,379,009
3,640,650
Capital Outlay
-
-
-
50%
0%
100
-
100
Contingency
6,677,871
-
6,677,871
50%
0%
13,355,741
-
13,355,741
TOTAL REQUIREMENTS
15,242,349
6,945,846
8,296,502
50%
23%
30,484,797
13,488,306
16,996,491
NET (Resources - Requirements)
8,947,449
17,375,859
8,428,410
-
17,103,880
17,103,880
* Proposed revisions to FY 2010 original budget
a) Amount budgeted to be transferred from operating funds for FY 2010.
b) Projection based on annualizing 27 weeks of claims paid. YTD actual is $238,269 per week.
c) Zurich to reimburse County $57,490 (5/6ths) of the $68,989 payment made in July for the July through December assessment.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 75,000
$ 42,232
$ (32,768)
100%
56%
$ 75,000
$ 42,232
$ (32,768)
Receipts:
Security & Traffic Reimb
12,000
-
(12,000)
50%
0%
12,000
-
(12,000)
Miscellaneous
1,670
3,540
1,870
50%
89%
4,000
5,871
1,871
Vending Machines
1,150
124
(1,026)
50%
5%
2,300
1,274
(1,026)
Telephone Fees - Events
600
-
(600)
50%
0%
1,200
600
(600)
Special Events Revenues
222,800
142,589
(80,211)
50%
26%
540,000
471,173
(68,827)
Interest
998
87
(911)
50%
4%
2,000
1,088
(912)
Storage
32,000
12,037
(19,963)
50%
21%
58,000
44,037
(13,963)
Camping at F & E
2,000
-
(2,000)
50%
0%
7,000
5,000
(2,000)
Horse Stall Rental
-
1,170
1,170
50%
3%
45,000
46,170
1,170
Concession % - Food
80,000
33,282
(46,718)
50%
14%
235,000
188,282
(46,718)
Rights (Signage, etc.)
3,420
25,000
21,580
50%
29%
86,420
113,000
26,580
Donations
-
3,300
3,300
50%
n/a
-
3,300
3,300
Interfund Contract
-
-
-
50%
0%
45,000
45,000
-
Total Receipts
356,638
221,129
(135,509)
50%
21%
1,037,920
924,795
(113,125)
Transfers In
General Fund
99,000
98,960
(40)
50%
50%
197,919
197,919
Transient Room Tax
11,383
11,382
(1)
50%
50%
22,765
22,765
-
Welcome Center
80,000
80,000
-
50%
100%
80,000
80,000
-
County Fair (619)
147,421
30,000
(117,421)
50%
15%
a)
197,421
85,118
(112,303)
F & E Reserve (617)
-
-
-
50%
n/a
c)
-
76,946
76,946
Total Transfers In
337,804
220,342
(117,462)
498,105
462,748
(35,357)
TOTAL RESOURCES
769,442
483,703
(285,739)
50%
30%
1,611,025
1,429,775
(181,250)
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
412,344
386,568
25,776
50%
47%
824,769
798,951
25,818
Materials and Services
265,662
222,819
42,843
50%
42%
b)
531,604
514,635
16,969
Debt Service
73,035
73,035
(0)
50%
63%
116,188
116,188
-
Capital Outlay
-
-
-
50%
0%
100
-
100
Transfer to Reserve Fund (617)
-
-
-
50%
0%
c)
16,412
-
16,412
Contingency
-
-
-
50%
n/a
121,952
-
121,952
TOTAL REQUIREMENTS
751,041
682,422
68,619
50%
42%
1,611,025
1,429,774
181,251
NET (Resources - Requirements)
18,401
(198,720)
(217,121)
-
0
0
a) Transfer from Annual County Fai
r fund will be $112
,303 less than
budgeted.
b) It is likely that M & S will be less than what is currently projected.
c) Instead of a transfer TO the Reserve Fund, a transfer will be mad
e FROM the
Reserve Fund.
Accrued Revenue (Accounts Receivable):
Current Month Events 3,000
Prior Months 18,215
Total Accounts Receivable 21,215
Deposits Received for Future Events:
2010:
January
500
February
2,270
March
610
April
5,875
May
4,160
June
1,000
FY 2011
37,790
FY 2012 & beyond
5,550
TOTAL
57,755
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2009 - July 29 to August 1, 2009
Fiscal Year 2010
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Outside
Inside
Food
Livestock Entry Fees
R/V Camping/Horse Stall Rental
Concessions:
Food
Fair Sponsorship:
Rodeo
On-ground Stages
Day
Golf Carts
Food Court
Concert
Presenting Sponsors
Barn Sponsors
Parade Sponsors
Transfer In-General Fund
T-Shirts
Donations
State Grant
Interest
TOTAL REVENUES
EXPENSES
Personnel
Materials and Services
Contingency
TOTAL EXPENSES
Net Fair - 2009
Transfer to Fund 618
Retained in Annual Fair Fund
Beg Net Working Capital
Ending Balance
Actual -
Through
FY 2010
December 31,
Additional
Projected
% of
Budget
2009
Estimated
Total
Budget
Variance
400,000
284,806 -
284,806
71%
(115,194)
154,000
127,997 -
127,997
83%
(26,003)
70,000
84,395 -
84,395
121%
14,395
38,000
42,700 -
42,700
112%
4,700
12,000
13,900 -
13,900
116%
1,900
4,000
4,951 -
4,951
124%
951
17,000
18,102 -
18,102
106%
1,102
146,850
112,931 -
112,931
77%
(33,919)
23,000
19,350 -
19,350
84%
(3,650)
13,000
8,000 -
8,000
62%
(5,000)
8,000
5,000 -
5,000
63%
(3,000)
2,500
4,125 -
4,125
165%
1,625
3,000
3,000 -
3,000
100%
-
30,000
30,000 -
30,000
100%
-
12,000
12,000 -
12,000
100%
-
6,000
3,400 -
3,400
57%
(2,600)
-
4,800 -
4,800
N/A
4,800
5,000
5,000 -
5,000
100%
-
3,500
3,725 -
3,725
106%
225
-
1,229 -
1,229
N/A
1,229
25,000
41,963 -
41,963
168%
16,963
2,000
791 -
791
40%
1,209
974,850
832,165 -
832,165
85%
142,685)
178,128
181,800 -
181,800
102%
(3,672)
623,444
590,538 -
590,538
95%
32,906
31,157
- -
-
0%
31,157
832,729
772,338 -
772,338
93%
60,391
142,121
59,827 -
59,827
(82,294)
197,421
30,000 55,118
85,118
112,303
(55,300)
29,827 (55,118)
(25,291)
30,009
55,300
25,291 -
25,291
-
55,118 55,118) (0) 0.00
DESCHUTES COUNTY - ANNUAL FAIR
Budgeted and Actual Materials and Services
Fair 2009
Actual -
Through
FY 2010
December 31,
Budget
2009
(Over)/Under
Medical
9,500
9,735.00
(235.00)
Contract
14,600
15,335.61
(735.61)
Public Information
-
334.00
(334.00)
Temporary Help - Office
15,000
14,401.51
598.49
Temporary Help - Labor
25,000
24,708.99
291.01
Transportation
9,000
9,114.15
(114.15)
Internal Service - Admin Svcs
4,130
4,216.00
(86.00)
Internal Service - BOCC
3,421
3,863.00
(442.00)
Internal Service - Finance
4,274
4,790.50
(516.50)
Internal Service - Legal
7,343
7,993.00
(650.00)
Internal Service - Personnel
1,622
1,808.00
(186.00)
Internal Service - IT
16,461
18,666.00
(2,205.00)
Internal Service - IT Reserve
2,253
2,282.50
(29.50)
Food Booth Cash Control
4,400
4,400.00
-
Gate Receipts Cash Control
12,000
19,384.89
(7,384.89)
Major Entertainment
122,500
119,323.11
3,176.89
Grounds Entertainment
34,000
31,650.00
2,350.00
Open Class
26,000
27,206.00
(1,206.00)
Rodeo
60,000
49,269.00
10,731.00
Security
45,000
45,801.38
(801.38)
Water & Sewer
2,000
-
2,000.00
Portable Sanitation
3,000
2,780.00
220.00
Garbage
4,000
2,195.00
1,805.00
Grounds Upkeep, Landscape
3,500
-
3,500.00
Building Repair & Maintenance
2,000
3,536.65
(1,536.65)
Vehicle & Equipment R & M
-
45.00
(45.00)
Maintenance Agreements
500
118.30
381.70
Copy Machine Rental
500
597.44
(97.44)
Equipment Rental
52,000
35,238.27
16,761.73
Membership & Dues
1,300
1,285.00
15.00
Conferences & Seminars
600
445.00
155.00
Software Licenses
500
-
500.00
Insurance Premiums
39,190
39,511.50
(321.50)
Telephone
2,000
788.45
1,211.55
Cellular
800
804.09
(4.09)
Announcements
-
2,671.93
(2,671.93)
Promotion
19,000
14,530.00
4,470.00
Advertising
-
1,200.00
(1,200.00)
Printing
4,000
7,017.70
(3,017.70)
Travel
1,550
1,956.63
(406.63)
Refunds and Adjustments
1,500
-
1,500.00
Premiums-Other
20,000
20,000.00
-
(Over) / Short
300
(49.10)
349.10
Contributions (Buckaroo Breakfast)
-
1,000.00
(1,000.00)
Custodial supplies
6,000
3,894.80
2,105.20
General supplies
2,500
2,886.97
(386.97)
Postage
1,800
1,372.17
427.83
Queen Court
1,500
982.90
517.10
Demo & Program supplies
500
413.92
86.08
Bldg/Grounds R & M Supplies
2,000
3,430.96
(1,430.96)
Safety supplies
400
-
400.00
Shop supplies
300
89.00
211.00
Straw & Hay
8,000
8,167.00
(167.00)
Electricity
17,000
12,217.15
4,782.85
Gas/Oil/Diesel
6,000
1,552.79
4,447.21
Heating Oil/Propane
500
139.13
360.87
Natural Gas
1,800
1,797.17
2.83
Signage
400
411.76
(11.76)
Non-Office Furniture & Fixtures
-
3,227.69
(3,227.69)
TOTAL
623,444
590,537.91
32,906.09
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DESCHUTES COUNTY
Annual County Fair (Fund 619)
Balance Sheet
December 31, 2009
Assets
Cash $ 56,318
Accrued revenue -
Total Assets $ 56.318
Liabilities
Deferred Revenue (Fair 2010) $ 1,200
Transfer to Fund 618 55,118
Total Liabilities 56,318
Fund Balance
Fund Balance -
Total Liabilities and Fund Balance $ 56.318
The "Fair Year" is January 1 through December 31.
Deschutes County
Bethlehem Inn (Fund 128)
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$(2,666,469)
$(2,689,172)
$ (22,703)
100%
101% a)
$(2,666,469)
$(2,689,172)
$ (22,703)
Revenues
Grants - Private
2,766,469
-
(2,766,469)
42%
0%
2,766,469
-
(2,766,469)
Total Revenues
2,766,469
-
(2,766,469)
42%
0%
2,766,469
-
(2,766,469)
TOTAL RESOURCES
100,000
(2,689,172)
(2,789,172)
42%
-2689%
100,000
(2,689,172)
(2,789,172)
REQUIREMENTS:
Exp. oho
Expenditures
Debt Service (Negative Int Rev)
100,000
19,679
80,321
42%
20% b)
100,000
45,000
55,000
TOTAL REQUIREMENTS
100,000
19,679
80,321
42%
20%
100,000
45,000
55,000
NET (Resources - Requirements)
-
(2,708,850)
(2,708,850)
-
(2,734,172
(2,734,172)
a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget.
b) December interest expense was $2,525.68.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2010
Jul Aug
Sep
Oct
Nov
Dec
YTD
Total
Tammy Baney
j
Conf/Sem & Educ/Training
- -
- !
350
-
-
350
Travel Meals
- -
-
15
20
90
125
Accommodations
- j -
-
595
-
-
595
Airfare
Mileage reimbursement
- 256
86
573 !
299
396
1,610
Ground Transport/Parking
- -
- (
45
-
-
45
Total Baney
- 256
86
1,578
319
486
2,725
Dennis Luke
Conf/Sem & Educ/Training
350
-
220
570
Travel Meals
25
-
25
113
25 j
189
Accommodations
- 77
-
452 j
77 r
77 !
683
Airfare
- -
-
-
- !
-
-
Mileage reimbursement
- 329
85
257
485
210
1,367
Ground Transport/Parking
- -
-
34
-
-
34
Total Luke
- 432 1
85
1,118
676
532
2,842
Alan Unger
I
Conf/Sem & Educ/Training
- -
-
350 j
-
-
350
Travel Meals
- -
-
-
-
-
-
Accommodations
- -
-
624
-
651
1,276
Airfare
- -
-
-
-
-
Mileage reimbursement
- -
-
-
-
978
978
Ground Transport/Parking
- -
-
56
-
75 !
131
Total Unger
- -
- j
1,031
-
1,704
2,735
Total - BOCC Department
Conf/Sem & Educ/Training
- -
-
700
-
220
1,270
Travel Meals
- 25
-
40
133
115
314
Accommodations
- 77
-
1,046
77
77-1
2,553
Airfare
- -
-
-
-
-
-
Mileage Reimbursement
585
172
831
784
606 !
3,956
Ground Transport
- -
-
79
-
-
210
Total - BOCC Department
- 687
172
i 2,696
995
1,018
8,302
FY 2010 Budget
22,750
~ I
Percent Expended
I
36.5%
i
I
I
12/30/2009
RV Park (Fund 601)
Statement of Financial Operating Data
Six Months Ended December 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 50,000
$ 2,431
$ (47,569)
100%
n/a
$ 50,000
$ 2,431
$ (47,569)
Revenues
RV Park Fees < 31 Days
79,290
50,240
(29,050)
50%
32% a)
158,580
128,580
(30,000)
RV Park Fees > 30 Days
-
7,150
7,150
50%
n/a a)
-
7,150
7,150
Washer/Dryer
400
732
332
50%
91%
800
800
-
Vending Machines
-
266
266
50%
n/a
-
266
266
City of Redmond
-
500
500
50%
n/a
-
500
500
Interest on Investments
150
218
68
50%
73%
300
250
(50)
Cancellation Fees
-
602
602
50%
n/a
-
602
602
Total Revenues
79,840
59,707
(20,133)
50%
37%
159,680
138,148
(21,532)
Transfers In-Fund 130
160,000
160,000
-
50%
84%
190,000
190,000
-
TOTAL RESOURCES
289,840
222,138
(67,702)
50%
56%
399,680
330,579
(69,101)
REQUIREMENTS:
Exp.
Expenditures
Materials & Services
34,380
38,780
(4,400)
50%
56%
68,760
68,760
-
Debt Service
121,286
157,883
(36,597)
50%
65%
242,571
242,571
-
Contingency
44,175
-
44,175
50%
n/a
88,349
-
88,349
TOTAL REQUIREMENTS
199,841
196,663
3,178
50%
49%
399,680
311,331
88,349
NET (Resources - Requirements)
89,999
25,476
(64,523)
-
19,248
19,248
a) Approximately 1,793 space rentals. ( $50,240+ $7,150) / $32 = 1,793)
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Building Services - 620
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
RESOURCES:
Beg. Net Working Capital
$ 272,938
$ 439,838
$ 166,900
Revenues
Cleaning/Maintenance
42,738
30,884
(11,854)
Utility Reimbursement
4,500
2,549
(1,951)
Facilities Charge to State
68,232
67,500
(732)
Miscellaneous
-
24
24
Interest on Investments
5,000
3,752
(1,248)
Building Svcs Indirect Chgs
872,641
872,645
-
Total Revenues
993,110
977,354
415,760)
Transfers In
111,422
93,422
(18,000)
TOTAL RESOURCES
1,377,470
1,510,614
133,140
REQUIREMENTS:
Expenditures
Personal Services
777,158 741,004
36,154
Materials and Services
349,841 353,568
(3,727)
Capital Outlay
18,000 -
18,000
Contingency
96,000 -
96,000
100%
n/a
$ 272,938
$ 439,838 $
166,900
50%
36%
85,475
85,475
50%
28%
9,000
9,000
-
50%
49%
136,464
136,464
-
50%
n/a
-
-
-
50%
38%
10,000
7,000
(3,000)
50%
50%
1,745,275
1,745,275
-
50%
49%
1,986,214
1,983,214
(3,000)
50%
42% a)
222,844
222,844
-
50%
61%
2,481,996
2,645,896
163,900
Exp.
50% 48% 1,554,315 1,554,315 -
50% 51% 699,681 699,681 -
50% 0% a) 36,000 36,000 -
50% 0% 192,000 - 192,000
TOTAL REQUIREMENTS 1,240,998 1,094,571 146,427 50% 44% 2,481,996 2,289,996 192,000
NET (Resources - Requirements) 136,472 416,042 279,566 - 355,900 355,900
a) None of the $36,000 budgeted transfer from the General Fund has been made. The transfer is for the Capital Outlay expenditures
budgeted as: $6,000 for floors at Historic Museum and $30,000 for Phase I of roof on Juvenile building.
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
Admin Services - 625
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
RESOURCES:
Beg. Net Working Capital
$ 120,000
$ 117,586 $
(2,414)
100%
Revenues
Miscellaneous
-
41
41
50%
Interest on Investments
2,000
1,069
(931)
50%
Admin Dept Indirect Chgs
346,148
346,163
15
50%
Total Revenues
348,148
347,272
(875)
50%
Transfers In-General Fund
20,000
20,000
-
50%
TOTAL RESOURCES
488,148
484,858
(3,289)
50%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % C011. % Budget Projection Variance
n/a $ 120,000 $ 117,586 $ (2,414)
n/a
-
- -
27%
4,000
2,000 (2,000)
50%
692,295
692,295 -
50%
696,295
694,295 (2,000)
50%
40,000
40,000 -
57%
856,295
851,881 (4,414)
Exp.
319,518 314,359
5,159
50%
49%
639,036 639,036 -
74,972 55,502
19,470
50%
37%
149,943 149,943 -
50 -
50
50%
0%
100 - 100
33,608 -
33,608
50%
0%
67,216 - 67,216
428,148 369,861 58,287 50% 43%
856,295 788,979 67,316
NET (Resources - Requirements) 60,000 114,998 54,998 - 62,902 62,902
BOCC - 628
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
RESOURCES:
Beg. Net Working Capital
$ 50,000
$ 68,511 $
18,511
100%
Revenues
Sale Map Photo or Copies
50
30
(20)
50%
Interest on Investments
250
713
463
50%
Admin Dept Indirect Chgs
286,709
286,709
-
50%
TOTAL RESOURCES
337,009
355,962
18,954
50%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
n/a $ 50,000 $ 68,511 $ 18,511
n/a 100 100 -
n/a 500 1,000 500
50% 573,417 573,417 -
57% 624,017 643,028 19,011
Exp.
245,078 243,749
1,329
50%
50%
490,156 490,156 -
37,124 28,381
8,743
50%
38%
74,247 74,247 -
50 -
50
50%
0%
100 - 100
29,757 -
29,757
50%
0%
59,514 - 59,514
312,009 272,131 39,878 50% 44%
NET (Resources - Requirements) 25,000 83,832 58,832
624,017 564,403 59,614
78,625 78,625
F
Finance - 630
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 740,000
$ 777,692 $
37,692
100%
n/a
Revenues
Investment Fee
47,500
46,331
(1,169)
50%
49%
Photo copies
-
47
47
50% n/a
Interest on Investments
9,000
5,177
(3,823)
50%
29%
Interfund Contracts
14,000
14,004
4
50%
50%
Administrative Fee
6,000
6,000
-
50%
50%
Finance Dept Indirect Chgs
358,211
358,218
7
50%
50%
Total Revenues
434,711
429,778
(4,933)
50%
49%
TOTAL RESOURCES
$ 740,000 $ 777,692 $ 37,692
95,000
93,000
(2,000)
-
47
47
18,000
10,000
(8,000)
28,000
28,000
-
12,000
12,000
-
716,422
716,422
-
869,422
859,469
(9,953)
1,609,422 1,637,161 27,739
1,174,711 1,207,470
32,759 50% 75%
Exp.
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
411,206
409,561 1,644
50%
50%
822,411 822,411 -
177,243
201,462 (24,219)
50%
57%
354,486 354,486 -
40,000
- 40,000
50%
0%
80,000 - 80,000
176,263
- 176,263
50%
0%
352,525 - 352,525
804,711 611,023 193,688 50% 38%
1,609,422 1,176,897 432,525
NET (Resources - Requirements) 370,000 596,446 226,446 - 460,264 460,264
Legal-640
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 87,000
$ 102,125 $
15,125
100%
n/a
Revenues
Sale Map Photo or Copies
150
6
(145)
50%
2%
Miscellaneous
1,500
-
(1,500)
50%
0%
Interest on Investments
750
970
220
50%
65%
Interfund Contract
1,000
4,400
3,400
50%
220%
Legal Counsel Indirect Chgs
349,955
349,955
-
50%
50%
Total Revenues
353,355
355,330
1,975
TOTAL RESOURCES
440,355 457,455
17,100 50% 58%
Exp.
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
337,517 331,606
5,911
50%
49%
27,126 21,100
6,026
50%
39%
50 -
50
50%
0%
32,161 -
32,161
50%
0%
396,854 352,706 44,148 50% 44%
$ 87,000 $ 102,125 $ 15,125
300
300 -
3,000
3,000 -
1,500
1,500 -
2,000
4,400 2,400
699,907
699,907 -
706,707
709,107 2,400
793,707 811,232 17,525
675,034 675,034 -
54,252 54,252 -
100 - 100
64,321 - 64,321
793,707 729,286 64,421
NET (Resources - Requirements) 43,501 104,749 61,248 - 81,946 81,946
N
Personnel - 650
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
Year to Date
Year End
Bud et
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 360,525
$ 423,562
$ 63,037
100%
n/a
$ 360,525
$ 423,562
$ 63,037
Revenues
Miscellaneous
250
917
667
50%
183%
500
917
417
Interest on Investments
2,000
3,206
1,206
50%
80%
4,000
6,000
2,000
Personnel Indirect Chgs
316,471
316,479
9
50%
50%
632,941
632,941
-
Total Revenues
318,721
320,602
1,882
50%
50%
637,441
639,858
2,417
TOTAL RESOURCES
679,246
744,165
64,919
997,966
1,063,420
65,454
REQUIREMENTS: Exp.
Expenditures
Personal Services
291,930
281,008
10,921
50%
48%
583,859
583,859
-
Materials and Services
168,004
63,200
104,804
50%
19%
336,007
336,007
-
Capital Outlay
50
-
50
50%
0%
100
-
100
Contingency
39,000
-
39,000
50%
0%
78,000
-
78,000
TOTAL REQUIREMENTS
498,983
344,208
154,775
50%
34%
997,966
919,866
78,100
NET (Resources - Requirements)
180,263
399,956
219,694
-
143,554
143,554
I-
Information Tech - 660
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 437,214 $
538,155
$ 100,941
100%
n/a
$ 437,214
$ 538,155
$ 100,941
Revenues
City of Redmond
-
-
-
50%
n/a
-
-
-
Miscellaneous
500
-
(500)
50%
0%
1,000
1,000
-
Interest on Investments
6,000
4,265
(1,735)
50%
36%
12,000
8,000
(4,000)
1 T Indirect Chgs
955,038
955,032
(6)
50%
50%
1,910,076
1,910,076
-
Total Revenue
961,538
959,297
(2,241)
50%
50%
1,923,076
1,919,076
(4,000)
Transfers In-General Fund
32,501
32,500
(1)
50%
50%
65,001
65,001
-
TOTAL RESOURCES
1,431,253
1,529,952
98,699
50%
63%
2,425,291
2,522,232
96,941
REQUIREMENTS:
Exp.
Expenditures
Personal Services
864,790
849,008
15,782
50%
49%
1,729,580
1,729,580
-
Materials and Services
251,114
177,118
73,996
50%
35%
502,227
502,227
-
Capital Outlay
50
-
50
50%
0%
100
-
100
Contingency
96,692
-
96,692
50%
0%
193,384
-
193,384
TOTAL REQUIREMENTS 1,212,646 1,026,126 186,520 50% 42%
NET (Resources - Requirements) 218,608 503,826 285,219
2,425,291 2,231, 807 193,484
290,425 290,425
IT Reserve - 661
Statement of Financial Operating Data
Six Months Ended Dectember 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 350,938 $
373,691
$ 22,753
100%
nla
$ 350,938
$ 373,691
$ 22,753
Revenues
Interest
1,000
3,117
2,117
50%
156%
2,000
6,000
4,000
IT Reserve Charges
117,000
117,005
5
50%
50%
234,000
234,000
-
Total Revenue
118,000
120,122
2,122
50%
51%
236,000
240,000
4,000
TOTAL RESOURCES
468,938
493,813
24,875
50%
84%
586,938
613,691
26,753
REQUIREMENTS:
Exp.
Expenditures
Materials and Services
189,995
19,906
170,089
50%
5%
379,990
379,990
-
Capital Outlay
63,000
-
63,000
50%
0%
126,000
126,000
-
Contingency
40,474
-
40,474
50%
0%
80,948
-
80,948
TOTAL REQUIREMENTS
293,469
19,906
273,563
50%
3%
586,938
505,990
80,948
NET (Resources - Requirements)
175,469
473,906
298,437
-
107,701
107,701
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0~ Department of Administrative Services
~ Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www.co.deschutes.onus
January 20, 2010
TO: Board of Commissioners
FROM: Dave Kanner
RE: Federal priorities
The deadline for submitting appropriations requests to our Congressional delegation for
the next federal fiscal year is February 22°a. I have asked the department heads to
suggest federal appropriations in advance of a discussion with the Board on this subject.
Tom Blust has suggested that we seek funding for the construction phase of the 19`h
Street extension. Last year we sought $5,630,000. Tom Blust suggests requesting the
same amount this year.
Hillary Saraceno suggested three items:
1. Early Head Start funding;
2. A continuing appropriation for the Family Access Network; and
3. Funding to continue the Safe and Drug-Free Schools program.
I've not received information on how much we need to request for these items.
Of course, the Board may have priorities of its own, which can be discussed further at
your work session of January 25.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Date: January 20, 2010
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator
Re: JANUARY 25th WORK SESSION ITEM: EVENTS USING
SKYLINERS ROAD
At the January 25th Work Session, staff will discuss event permitting for Skyliners Road for the
upcoming 2010 event season. This item is not scheduled as a public hearing. There is
considerable interest in this issue among Skyliners Road residents, event organizers, event
participants, and representatives from the tourism industry. If the Board would like to take action
on this item, staff recommends that a public hearing be scheduled at a future date to provide
sufficient time for public comment.
Background
Events that take place on a County right-of-way require a County permit as detailed in Deschutes
County Code Chapter 8.16. The County event permit fee is $35.
Skyliners Road has been a popular location for events. The chart below shows the number of
permitted events using Skyliners Road as well as the number of "event days" (some events run
multiple days) from 2005 - 2010. "Attachment A" contains the list of these events for 2009 and
likely requests for 2010. No events for Skyliners Road have been approved for 2010.
Year
No. of Events
No. of Event Days
2010*
6
11-12
2009
6
13
2008
4
10
2007
4
8
2006
4
14
2005
4
12
*The 2010 events are projected requests.
Issue
Residents in the area have expressed concerns about events that use Skyliners Road. The
concerns include issues related to safety, neighborhood access, neighborhood notification,
Tumalo Falls access, the number of events, inconvenience, cyclist/driver interaction, and road
conditions. For some events that use Skyliners Road, the permit has included requirements that
the event organizer notify the neighbors; cyclists stay within 3 feet of the fog line; and emergency
vehicles, local traffic, and service and delivery vehicles will continue to have access.
Staff organized a meeting on January 13, 2010 for residents of Skyliners Road and event
organizers to discuss the 2009 event season, areas for improvement, and potential solutions. The
feedback from the residents included the following comments: some event riders stayed in the
middle of the road even when the resident was following a Bend Police motorcycle serving as an
escort; the turnaround points are dangerous due to shadows, curves in the road, and inexperienced
flaggers; prior to events a large number of cyclists practice the course and some unsafely ride
more than 2 across the road and some are accompanied by a slow moving car following the rider;
pilot cars are not helpful; and all events on Skyliners Road are not safe and should not be
approved until the road is reconstructed.
Suggestions from the meeting that had general support from residents and event organizers
included adding a sign along the road informing cyclists to ride single file, more enforcement of
cycling laws during the event and at other times, and more education for the cycling community.
There are planned improvements for the road. Skyliners Road is on the Forest Highway project
list for 2016. Deschutes County and the City of Bend have asked that this project move up due to
the planned waterline replacement beginning December 2011, the overall deterioration of the
road, and safety issues. The Road Department has serious concerns about the inability to maintain
the road if it is not reconstructed by 2013.
Options
The full range of options for event approval for Skyliners Road include the following:
1. Approve all event requests on Skyliners Road
2. "Every other year" event approval until road is reconstructed
3. Use lottery system for event permits using Skyliners Road until road is reconstructed
4. Require use of pilot car for events on Skyliners Road until the road is reconstructed
5. Create a new higher event fee for those using Skyliners Road - use this fee to pay for
Sherriff's Office reserves or CDD code enforcement to cover certain events on Skyliners
Road
6. For events that currently run multiple days, allow no more than 2 "event days" until road
is reconstructed
7. Ban all events from Skyliners Road until road is reconstructed
Recommendation
Staff recommends a combination of options 5 and 6. Option 5, increasing the fees to support more
event oversight on Skyliners Road, will help address some of the residents' concerns and increase
overall event management and safety. Option 6, limiting the number of event days, will provide a
margin of relief for residents until the road is re-constructed.
In addition, staff recommends that events that merely cross Skyliners Road (such as the Cascade
Lakes Relay) or have minimal use of Skyliners Road (such as the High Cascade 100) not be
included in any permit limitations since these events have negligible impact on the residents.
ATTACHMENT A - Skyliners Road Event Permits
Projected for 2010 and Permits Issued in 2009
Preliminary requests for 2010 events to use Skyliners Road
Event (sponsor)
Date
Details
Major Impact Events
Time Trial/Duathlon
6/3, 6/10, 6/17, 7/1, 7/8 and
6 p.m. - 8 p.m.
Series (FreshAir Sports)
7/15
Duel in the Desert
May/June
9 a.m. - 2 p.m.
Duathlon (Mt. Bachelor
Rota Club)*
US Elite Nationals
Thursday, 6/24
9:00 a.m. - 4:00 .m.
High Desert Omnium
Saturday, 7/10
Afternoon. Time trial portion
would be held on Sk liners.
Cascade Cycling Classic
Thursday, 7/22
10:00 a.m. - 1:00 p.m.
Saturday, 7/24 8
8:00 a.m. - noon
Minor Impact Events
Cascade Lakes Relay -
Saturday, 7/31
Small impact on Skyliners.
running event (Smith
Crosses over Skyliners at
Rock Race Group)
Skyliners Ranch Road.
Haulin Aspen (FreshAir
Sunday, 8/8
May request to cross Skyliners
Sports)
Road.
High Cascade 100 (Mtn.
Mudslinger Events
Very little impact on
bike ride on trials and
Skyliners. Didn't use permit
short distances on
last year
Skyliners to Bear
Wallow Rd)*
*Received a permit last year and may request a 2010 permit
Skyliners Road Permits Issued in 2009
Event
Sponsor
Dates
Time
Duel in the Desert Duathlon
Mt. Bachelor Rota Club
5/30
9 a.m. - 2 .m.
FreshAirSports Time Trial and
FreshAir Sports
6/11,6/18,
6 p.m. - 8 p.m.
Duathlon Series
6/25,7/2,
7/ 16, 8/6
Cascade Cycling Classic
Mt. Bachelor Sports
7/23
10:00 a.m. -
Education Foundation
12:30 p.m.
7/25
8 a.m. - 10 a.m.
USA Cycling National
USA Cycling
7/28
8 a.m. - 2 p.m.
Championships
7/31
8 a.m. - 4 .m.
High Desert Omnium
Bend Bella Cyclists/
8/2
7 a.m. - 6 p.m.
Oregon Bicycle Racing
Association
High Cascade 100 (Mtn. bike
Mudslinger Events
8/23
6 a.m. - 8 p.m.
ride on trials and short distances
on Skyliners to Bear Wallow)
Mt Bachelor Rotary Club
P.O. Box 848
Bend, Oregon 97709
Seavice ABove Seu
January 25, 2010
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200,
Bend, OR 97701-1960
Re: Skyliners Road Hearing
January 25, 2010, 1:30 p.m.
Dear County Commissioners:
My name is Mark Reinecke. I am one of the 75 men and women who are members of
the Mt. Bachelor Rotary Club which celebrates its 20`h anniversary this March.
Mt. Bachelor Rotary Club supports the responsible use of Skyliners Road for bike
races. In 2003, our club started a running and cycling fundraising event later called the
Duel in the Desert Duathlon. Since 2003, this race has generated $43,877, 100% of
which has been donated to local social service non-profits including The Kids Center,
Sparrow Clubs, Grandma's House, Shepherd's House and the Boy's and Girl's Clubs.
In our first year in 2003, the event was staged at the Athletic Club of Bend. The road
bike racing portion used Century Drive. Logistics and insuring safety was very
difficult. City, County and Federal staff later suggested that the Skyliners Road area
would provide a better venue for such a fundraiser.
Since 2004, our one day event has been staged on the border between Northwest
Crossing and Summit High School. The road bike portion of the race exits the back
entrance of Summit High School and proceeds out Skyliners Road to just before the
Tumalo Creek Bridge and back. Several of our club members have become certified
flaggers through the County program. We station certified flaggers at Summit High
School, the Forest Service road that goes to Phil's Trailhead and at the turnaround near
the Tumalo Creek Bridge. We provide extensive signage on both ends of the race and
in between.
Our race is a duathlon format such that cyclists must ride on their own without any
"drafting". Riders are required to stay at least three bike lengths in front of or behind
other cyclists unless they are passing or are being passed. The number of racers we
have each year is fairly consistent and fairly small. We typically have about 45 road
racers. We have another 25 or so mountain bike racers who cross Skyliners Road at
the back entrance to Summit High School directly to Park District trails that lead to
Forest Service trails.
Our race begins each year at 10 a.m. with a 5K run on Northwest Crossing land. The
first cyclist reaches Skyliners Road at approximately 10:15 a.m. All but a handful of
the cyclists are finished by 11:30 a.m. The last finishers are off the bikes by about
12:30 p.m.
We would like to continue to provide this opportunity to the running and cycling
community while benefitting local charities. We also want to insure safety and
efficiency with the least amount of impact on Skyliners Road and its residents. We do
not promote or condone any cycling, whether in our race or otherwise, which is unsafe.
At the same time, we recognize that portions of Skyliners Road lack large, rideable
shoulders.
We have communicated with some Skyliners Road residents as have most, if not all, of
the other race promoters. We believe that the other race promoters, as with Mt.
Bachelor Rotary Club, are sincerely committed to being respectful of the residents,
their safety, their privacy and their enjoyment of the jewel that is Skyliners Road. We
appreciate that some of the residents have expressed their concerns and provided us
with the opportunity to address them. To my knowledge, all of the races which take
place on Skyliner's Road use the time trial format where no riders are abreast except
when passing and race rules require that all rules of the road be followed including
staying as far to the right as is safely possible.
We thank the County for its time and effort on this matter and we thank the residents of
Skyliners Road.
Since ly,
~j
Mark G. Reinecke
Mt. Bachelor Rotary Club