2010-146-Minutes for Meeting March 30,2009 Recorded 3/11/2010COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKOS
COMMISSIONERS' JOURNAL
11111111 11EN1101111111111111 oil MIN 03/11/2010 10;51;13 AM
2010-14
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 30, 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the Administrator; Marty
Wynne, Finance Department; Anna Johnson, Communications; media
representative Hillary Borrud of The Bulletin and a reporter with KOHD TV
News. No other citizens were present.
Chair Baney opened the meeting at 1: 30 p.m.
1. Finance Update.
Marty Wynne gave the finance updates. (See attached documents.) The
investment rate dropped to 1.3 The lowest was 1.27, which was the lowest
in a 14-year period. In that year, it was worse in Oregon than other places.
This means that this is near to getting as close to low as it has ever been.
The good news regarding the General Fund is the beginning net came in better
than budget. There are some positive variances on the expense side.
He is forecasting the year-end revenue total for the County Clerk upwards as
things have improved in Clerk's Office. The Assessor's Office is not filling
FTE positions and positions in the District Attorney's Office are not being filled
either. When less money goes to the Sheriff's Office from room tax, it then
comes from General Fund. Risk Management is up a little bit.
The Health Benefits Trust came in higher than projected for March. It is hard
to say what will happen the rest of the year. Fortunately, the departments can
be charged 10% less next year. There is an individual stop loss and then there
is the aggregate.
Minutes of Board of Commissioners' Work Session Monday, March 30, 2009
Page 1 of 4
The County is the only self-insured entity east of the Cascades, and others
compare their plan with the County's. The County has been very conservative.
Dave Kanner said what is needed soon is a conversation about other
organizations who are asking about joining the County's plan.
2. Budget Update.
Mr. Kanner said in looking at the requirements vs. projected resources for next
year, the County is actually $226,337 to the good. The problem comes in with
Community Development. If they stay on a 36-hour workweek, their negative
balance is $1,093,091. If this is filled with General Fund money, there will be a
negative number of $866,754; then when budgeting for a contingency, the CDD
contingency should be $470,000. The total gap becomes $1,336,754.
Commissioner Luke said it is important to point out it is not a General Fund
gap, but a CDD gap.
Mr. Kanner said the COLES Board has determined that $50,000 given to the
District Attorney is not an allowable way to use funds. They will charge them
$25,000 each year for two years.
The County is able to increase capital in the General Fund, but would have to
cover $753,754 next year. There are a couple of ways to deal with the gap,
which Mr. Kanner explained.
In Plan B, ASFCME agrees to a COLA freeze and the problems are basically
solved. The Union thinks employees want to do something. The managers and
supervisors will get a COLA freeze, no matter what. If AFSCME members do
not go along with the freeze, then CDD will have to come up with $377,908
(through a 32-hour workweek and cuts.) Other options will be 36-hour
workweeks, not filling positions as people leave, and once staff is down to a
reasonable budget level, go back to 40-hour workweek. There could be layoffs
in some departments.
It would be good to make a reduction in health benefits next year if possible.
All budgets that were submitted assumed that everyone would get a COLA next
year. Are the departments sustainable through 2011? If we get Plan B, they
might be sustainable. It is expected that 2010-11 will be a tough year.
Minutes of Board of Commissioners' Work Session Monday, March 30, 2009
Page 2 of 4
Commissioner Luke said at one time CDD was closed on Fridays. Mr. Kanner
said the County is budgeting for the worse case scenario. It may not happen,
but he would like to make the assumption based on today's figures.
Commissioner Luke asked if this could be discussed next Wednesday
afternoon. Mr. Kanner said it needs to get out to the departments now. They
can do Plan A and then change it as they go forward. They do not have to make
a decision today, but need to get the proposed budgets to the departments.
3. Discussion of Termination of Gang Intervention Services Agreement.
Commissioner Baney said the Board needs to acknowledge a letter regarding a
gang intervention services agreement to record with the Clerk's Office.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Update of Commissioners' Meetings and Schedules.
Commissioner Baney said on Friday she will meet with a small group in Salem
to talk about the Mental Health Bill. They asked about liability and
accountability, and those items have not been worked out. They would like to
put a project together that does not create liability and have it done by April 13.
5. Other Items.
Commissioner Unger said the Transportation Plan shows shovel-ready land but
cannot get business into Oregon.
Commissioner Unger said Ryan Houston with the Upper Deschutes Watershed
Council is asking the Board to sign a one-page letter to give to staff to
encourage them to get on board and get back in President Obama's budget. The
letter is in support for COID and Watershed groups.
minutes or boara of Commissioners' Work Session Monday, March 30, 2009
Page 3 of 4
Commissioner Luke said when he was in Salem he learned there was a Salmon
Bill on the House floor having to do with gill netting.
Mr. Kanner said Anna Johnson has a small amount for advertising to ask to go
to Senator Wyden's website. Commissioner Baney said she read the KTVZ
blog and requested that the Board read if first. It could bring more negative
than positive. Erik Kropp said it might get to the wrong people on the blog.
There was discussion about the issue of promoting recycling and the suggestion
of no garbage cans in the offices. It will not be implemented until there is
further discussion.
There was some discussion on the Redmond Rod and Gun Club. Commissioner
Baney said she needed some clarification on what they are asking. Mr. Kanner
said he would see if they can come in Wednesday for the morning meeting and
would then not need to attend a work session.
Being no further items addressed, the meeting adjourned at 3:55 p.m.
DATED this 30th Day of March 2009 for the Deschutes Coun Board
of Commissioners.
Tammy B , Chair
Dennis R. Luke, Vice Chair
ATTEST:
Alan Unger, Comm ssioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, March 30,
2009
Page 4 of 4
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
March 30, 2009
(1) Monthly Investment Report
(2) February Financials
(3) Bond Issue Calendar
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Memorandum
Date: March 13, 2009
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find February 2009 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Revised
Year End
$
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 6,050,000
$ 6,461,433
$ 411,433
100%
107%
*
$ 6,050,000
$ 6,461,433
$ 411,433
Revenues
Property Taxes
12,947,667
18,335,731
5,388,064
67%
94%
a)
19,421,500
19,455,711
34,211
Gen. Rev. - excl. Taxes
1,749,459
1,969,945
220,486
67%
75%
b)
2,624,189
2,824,189
200,000
Assessor
574,193
758,891
184,698
67%
88%
c)
861,290
1,011,290
150,000
County Clerk
1,143,741
811,009
(332,732)
67%
47%
d)
1,715,612
1,265,945
(449,667)
BOPTA
8,732
12,866
4,134
67%
98%
c)
13,098
15,598
2,500
District Attorney
237,649
181,136
(56,513)
67%
51%
356,474
356,474
-
Finance/Tax
132,897
172,323
39,426
67%
86%
c)
199,346
229,346
30,000
Veterans
46,667
53,591
6,924
67%
77%
70,000
70,000
-
Property Management
68,053
68,061
8
67%
67%
102,080
102,080
-
Grant Projects
1,333
1,328
(5)
67%
66%
2,000
2,000
-
Total Revenues
16,910,391
22,364,881
5,454,490
67%
88%
25,365,589
25,332,633
(32,956)
TOTAL RESOURCES
22,960,391
28,826,314
5,865,923
67%
92%
31,415,589
31,794,066
378,477
REQUIREMENTS:
Exp
Expenditures
Assessor
2,436,061
2,210,235
225,826
67%
60%
e)
3,654,092
3,454,092
200,000
County Clerk
1,032,887
988,307
44,580
67%
64%
1,549,330
1,492,390
56,940
BOPTA
41,215
34,216
6,999
67%
55%
61,823
61,823
-
District Attorney
3,210,175
3,009,555
200,620
67%
63%
e)
4,815,262
4,603,902
211,360
Finance/Tax
526,027
515,188
10,839
67%
65%
789,040
757,750
31,290
Veterans
157,977
155,013
2,964
67%
65%
236,965
236,965
-
Property Management
169,621
164,337
5,284
67%
65%
254,431
254,431
-
Grant Projects
71,189
69,491
1,698
67%
65%
106,784
106,784
-
Non-Departmental
771,481
577,324
194,157
67%
50%
1,157,222
1,414,499
(257,277)
Contingency
3,616,724
-
3,616,724
67%
n/a
f)
5,425,086
:
,425,086
12,033,357
7,723,666
4,309,691
67%
43%
18,050,035
12,382,636
5,667,399
Transfers Out
8,812,059
8,761,236
50,823
67%
66%
13,218,088
13,218,088
-
TOTAL REQUIREMENTS
20,845,416
16,484,902
4,360,514
67%
53%
31,268,123
25,600,724
5
667
399
NET (Resources- Requirements)
2,114,975
12,341,412
10,226,437
147,466
6,193,342
,
,
6,045,876
Beginning NWC per Requested Budget
6,050,000
* Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with a FF&C debt issue.
a) Current year taxes projected to be 91 % of levy. Prior year taxes estimated to be $360,000 more than estimated for FY 2009 budget.
b) Additional PILT receipt from Federal government, liquor revenue exceeds estimate.
c) A & T Grant (received quarterly) trending in excess of amount budgeted.
d) Clerk's Office revenues are projected to be less than budgeted, based on eight months of actual activity.
e) Expenditures will be less than appropriated due to open positions.
D The Contingency in the Original Budget was $5,905,383. The $480,297 net decrease is due to an appropriation transfer of
(1) $10,615 to Personnel in Assessor ($4,818), Clerk ($5,217) and BOPTA ($580) Departments, (2) $147,466 Appropriation
transfer to other funds, (3) $127,466 of appropriation transferred to Fund 115, (4) $200,000 to Transfers Out for CDD,
(5) $15,328 Transfer In from Fund 170 and (6) $10,078 to Clerk's Capital Outlay.
The net of $147,466 is due to transferring $127,466 of appropriation to the Crime Prevention Fund and $20,000 to Fund 145.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
State Miscellaneous
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Crime Prevention Services
Level 7
Total Revenues
$ 1,090,000 $ 1,161,149 $ 71,149 100% 107%
123,383
131,141
7,758
-
23,198
23,198
42,667
36,290
(6,377)
10,667
10,207
(460)
26,000
20,169
(5,831)
242,781
188,886
(53,895)
40,000
59,100
19,100
333
578
245
229,131
155,831
(73,300)
200
354
154
1,067
500
(567)
20,000
25,885
5,885
8,400
3,834
(4,566)
-
70
70
-
7,856
7,856
60,000
40,000
(20,000)
804,629
703,899
(100,730)
Year End
Budget Projection Variance
$1,090,000 $1,161,149 $ 71,149
71% a)c)
185,075
152,000
(33,075)
n/a
a)
-
53,325
53,325
57%
64,000
58,790
(5,210)
64%
16,000
16,700
700
52%
b)
39,000
35,168
(3,832)
52%
c)
364,171
377,770
13,599
99%
60,000
80,000
20,000
116%
500
800
300
45%
d)
343,696
213,000
(130,696)
118%
300
354
54
31%
1,600
800
(800)
86%
30,000
36,000
6,000
30%
e)
12,600
5,050
(7,550)
n/a
-
70
70
n/a
-
19,700
19,700
44%
c)f)
90,000
80,000
(10,000)
58%
1,206,942
1,129,527
(77,415)
67%
6,007,840
5,960,507
(47,333)
71%
8,304,782
8,251,184
(53,598)
Exp.
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
Transfers In-General Fund 4,005,227 4,005,226 (1) 67%
TOTAL RESOURCES 5,899,856 5,870,275 (29,581) 67%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
1,952,343
1,936,792
15,551
67%
66% g)
2,928,514
2,920,000
8,514
1,095,907
948,746
147,161
67%
58%
1,643,861
1,510,000
133,861
67
-
67
67%
0%
100
-
100
1,929,583
1,666,488
263,095
67%
58% g)
2,894,375
2,545,000
349,375
138,382
134,051
4,331
67%
65%
207,573
200,000
7,573
67
-
67
67%
0%
100
-
100
420,173
-
420,173
67%
n/a
630,259
-
630,259
TOTAL REQUIREMENTS 5,536,522 4,686,077 850,445 67% 56% 8,304,782 7,175,000 1,129,782
NET (Resources - Requirements) 363,334 1,184,198 820,864 - 1,076,184 1,076,184
Beginning NWC per Requested Budget 1,085,000
a) Projection of Federal Grants reduced for budgeted amount to be recorded in State Miscellaneous and increased for Federal
Grant revenue for FY 07-08 requests paid in FY 08-09.
b) Billing submitted monthly for reimbursement. Payments received to date cover July to January.
c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award.
d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position
as of October 1st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially
fund this position.
DHS payments expected to be lower than budgeted due to a decrease in number of youth in program. DHS began using
a new disbursement system in December delaying processing of payments.
e) Lease revenue less than estimated in budget due to Rimrock and Interfaith moving out mid year.
f) Budget for Level 7 revenues overestimated by $10,000.
g) Personnel Services projection reduced due to unfilled budgeted positions.
Sheriff - Fund 255
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Proiection Variance
$ -
$ 138,600
$ 138,600
100%
n/a
$ -
$ 138,600
$ 138,600
13,347,667
11,664,391
(1,683,276)
67%
58% a)
20,021,501
17,342,507
(2,678,994)
8,245,213
7,700,565
(544,648)
67%
62%u a)
12,367,820
11,000,347
(1,367,473)
-
32,873
32,873
67%
n/a
-
32,873
32,873
21,592,880
19,397,829
(2,195,051)
67%
60%
32,389,321
28,375,727
(4,013,594)
21,592,880
19,536,429
(2,056,451)
67%
60%
32,389,321
28,514,327
(3,874,994)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
1,494,204
Civil
789,820
Automotive/Communications
871,644
Investigations/Evidence
1,140,534
Patrol/Civil/Comm Supp
5,198,631
Records
443,803
Adult Jail
6,575,005
Court Security
143,423
Emergency Services
116,949
Special Services Division
858,424
Regional Work Center
1,772,532
Training Division
161,853
Non-Departmental
29,150
Contingency
1,963,577
Exp. 9/61
1,404,542
89,662
67%
63% b)
2,241,306
2,196,306
45,000
724,020
65,800
67%
61 %u c)
1,184,729
1,144,729
40,000
906,011
(34,367)
67%
69% d)
1,307,464
1,277,364
30,100
1,073,831
66,703
67%
63% e)
1,710,801
1,626,801
84,000
5,018,643
179,988
67%
64% f)
7,797,946
7,497,946
300,000
447,728
(3,925)
67%
67%
665,705
665,605
100
6,049,170
525,835
67%
61% g)
9,862,507
9,262,507
6009000
133,369
10,054
67%
62%
215,135
215,035
100
110,778
6,171
67%
63%
175,424
175,324
100
912,810
(54,386)
67%
71%
1,287,636
1,286,034
1,602
1,664,456
108,076
67%
63% 6)
2,658,798
2,658,798
-
146,621
15,232
67%
60%
242,780
242,680
100
35,050
(5,900)
67%
80%
43,725
43,725
-
-
1,963,577
67%
n/a '
2,945,365
-
2,945,365
Transfers Out 33,333 25,000 8,333 67%
TOTAL REQUIREMENTS 21,592,882 18,652,029 2,940,853 67%
NET (Resources - Requirements) (2) 884,400 884,402
Beginning NWC per Requested Budget
50% 50,000 50,000 -
58% 32,389,321 28,342,854 4,046,467
- 171,473 171,473
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
RESOURCES:
Beg. Net Working Capital
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriffs Services
Civil
Personnel
Materials & Services
Capital Outlay
Total Civil
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ 138,600
$ 138,600
100%
n/a
$ -
$ 138,600 $
138,600
21,592,880
19,397,829
(2,195,051)
67%
60%
32,389,321
28,375,727
(4,013,594)
21,592,880
19,536,429
(2,056,451)
67%
60%
32,389,321
28,514,327
(3,874,994)
Exp. %
764,084
746,436
17,648
67%
65%
1,146,126
1,126,126
20,000
548,453
542,322
6,131
67%
66%
822,680
822,680
-
181,667
115,784
65,883
67%
42%
272,500
247,500
25,000
1,494,204
1,404,542
89,662
2,241,306
2,196,306
45,000
725,879
688,822
37,057
67%
63%
1,088,818
1,048,818
40,000
42,786
35,198
7,588
67%
55%
64,179
64,179
-
21,155
-
21,155
67%
0%
31,732
31,732
-
789,820
724,020
65,800
1,184,729
1,144,729
40,000
256,966
219,968
36,998
67%
57%
385,449
355,449
30,000
614,610
686,043
(71,433)
67%
74%
921,915
921,915
-
67
-
67
67%
0%
100
-
100
871,643
906,011
(34,368)
1,307,464
1,277,364
30,100
954,346
913,785
40,561
67%
64%
1,431,519
1,401,519
30,000
170,188
136,736
33,452
67%
54%
255,282
201,282
54,000
16,000
23,310
(7,310)
67%
97%
24,000
24,000
-
1,140,534
1,073,831
66,703
1,710,801
1,626,801
84,000
4,611,038
4,316,617
294,421
67%
62%
6,916,557
6,616,557
300,000
360,873
384,811
(23,938)
67%
71%
541,309
541,309
-
226,720
317,215
(90,495)
67%
93%
340,080
340,080
-
5,198,631
5,018,643
179,988
7,797,946
7,497,946
300,000
388,164
388,225
(61)
67%
67%
582,246
582,246
-
55,573
59,503
(3,930)
67%
71%
83,359
83,359
-
67
-
67
67%
0%
100
-
100
443,804
447,728
(3,924)
665,705
665,605
100
5,010,927
4,632,298
378,629
67%
62%
7,516,390
7,116,390
400,000
910,078
856,255
53,823
67%
63%
1,365,117
1,365,117
-
654,000
560,617
93,383
67%
57%
981,000
781,000
200,000
6,575,005
6,049,170
525,835
9,862,507
9,262,507
600,000
133,004
129,433
3,571
67%
65%
199,506
199,506
-
10,353
3,936
6,417
67%
25%
15,529
15,529
-
67
-
67
67%
0°%
100
-
100
143,424
133,369
10,055
215,135
215,035
100
105,688
104,098
1,590
67%
66%
158,532
158,532
-
11,195
6,680
4,515
67%
40%
16,792
16,792
-
67
-
67
67%
0%
100
-
100
116,950
110,778
6,172
175,424
175,324
100
544,375
524,312
20,063
67%
64%
816,563
816,563
-
115,285
91,955
23,330
67%
53%
172,928
172,928
-
198,763
296,543
(97,780)
67%
99%
298,145
296,543
1,602
858,423
912,810
(54,387)
1,287,636
1,286,034
1,602
1,447,680
1,487,082
(39,402)
67%
68%
2,171,520
2,246,520
(75,000)
303,519
154,380
149,139
67%
34%
455,278
380,278
75,000
21,333
22,994
(1,661)
67%
72%
32,000
32,000
-
1,772,532
1,664,456
108,076
2,658,798
2,658,798
-
128,927
121,494
7,433
67%
63%,
193,391
193,391
-
32,859
25,127
7,732
67%
51%
49,289
49,289
-
67
-
67
67%
0%
100
-
100
161,853
146,621
15,232
242,780
242,680
100
29,150
35,050
(5,900)
67°%
80%
43,725
43,725
-
33,333
25,000
8,333
67%
50%
50,000
50,000
-
1,963,577
-
1,963,577
67%
n/a
2,945,365
-
2,945,365
2,026,060
60,050
1,966,010
3,039,090
93,725
2,945,365
21,592,883
18,652,029
2,940,854
67%
58%
32,389,321
28,342,854
4,046,467
(3)
884,400
884,403
-
171,473
171,473
Sheriff Notes
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
a) IGA with Countywide & Rural Law Enforcement Districts, based on actual costs and payment,
is adjusted to actual quarterly. Actual 1st and 2nd quarter expenditures were less than budgeted.
Actual expenditures for FY 2009 are projected to be less than budgeted.
b) Sheriffs Services Division year-to-date variance is due to timing of Capital Projects and one open
position which has been filled. Expenditures for capital software will be less than planned for the year.
c) Personnel expenditures in Civil will be less than budget by approximately $40,000 for the year
due to unfilled budgeted positions.
d) Automotive/Communications year-to-date variance is due to timing of budget and actual purchase
of material and services for new car preparation. Personnel expenses for the year will be less than
budgeted due to an open position which was filled in the 2nd quarter.
e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not
renewed. In addition, personnel expenditures will be $30,000 below plan due to unfilled open positions.
f) Personnel expenditures in Patrol will be less than budget by approximately $300,000 for the
year due to unfilled budgeted employee positions.
g) Adult Jail year-to-date variance is due to delays in filling open positions. Capital
expenditures for the jail control panel system project will be incurred later in the year and will
be less than budgeted. The delays in hiring and lower capital expenditures will result in the
Adult Jail expenditures at $600,000 less than budgeted.
h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions
Treatment programs and other expenses related to inmate population.
Sheriff 701
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
I
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,560,294
$ 2,611,374
$ 51,080
67%
nla
$ 2,560,294
$2,611,374
$ 51,080
Revenues
Tax Revenues - Current
9,712,394
13,478,667
3,766,273
67%
93% a)
14,568,591
14,262,941
(305,650)
Tax Revenues - Prior
179,635
443,407
263,772
67%
165% b)
269,452
524,846
255,394
Federal Grants
13,333
35,354
22,021
67%
n/a
20,000
35,354
15,354
State Grant
30,104
52,476
22,372
67%
116% c)
45,156
69,000
23,844
Transp. of State Wards
3,333
-
(3,333)
67%
0%
5,000
5,000
-
SB 1145
1,290,546
1,451,865
161,319
67%
75% d)
1,935,819
1,815,704
(120,115)
Des Cty Court Security
86,000
85,736
(264)
67%
66%
129,000
129,000
-
Des Cty Juvenile Contract
16,000
3,262
(12,738)
67%
14% e)
24,000
5,000
(19,000)
Transport
-
10,892
10,892
67%
n/a
-
15,000
15,000
Title III Reimbursement
-
75,000
75,000
67%
n/a f)
-
150,000
150,000
DC Fair & Expo Center
-
5,415
5,415
67%
n/a
-
5,415
5,415
Local Gov't Pmts
-
2,235
2,235
67%
n/a
-
2,235
2,235
Inmate Commissary Fees
40,000
48,131
8,131
67%
80%
60,000
60,000
-
Work Center Work Crews
100,000
22,605
(77,395)
67%
15% g)
150,000
35,820
(114,180)
Concealed Handgun Classes
1,067
4,950
3,883
67%
n/a
1,600
6,000
4,400
Soc Sec Incentive-Fed
2,667
5,800
3,133
67%
145%
4,000
6,000
2,000
Miscellaneous
333
1,441
1,108
67%
288%
500
4,026
3,526
Oregon Mentors
-
4,414
4,414
67%
n/a
-
8,000
8,000
Medical Services Reimb
8,000
11,441
3,441
67%
95%
12,000
12,000
-
Restitution
700
265
(435)
67%
25%
1,050
1,050
-
Sheriff Fees
102,410
112,830
10,420
67%
73%
153,615
153,615
-
Interest
30,000
60,556
30,556
67%
135%
45,000
85,000
40,000
Interest on Unsegregated
2,400
6,245
3,845
67%
173%
3,600
10,600
7,000
Rentals
21,882
59,177
37,295
67%
180% h)
32,824
62,824
30,000
Donations
-
48
48
67%
n/a
-
48
48
Total Revenues
11,640,804
15,982,212
4,341,408
67%
92%
17,461,207
17,464,478
3,271
TOTAL RESOURCES
14,201,098
18,593,586
4,392,488
67%
93%
20,021,501
20,075,852
54,351
REQUIREMENTS:
Exp. 0/61
EXPENDITURES & TRANSFERS
Materials and Services
13,347,668
11,664,391
1,683,277
67%
58% 1)
20,021,501
17,342,507
2,678,994
TOTAL REQUIREMENTS
13,347,668
11,664,391
1,683,277
67%
58%
20,021,501
17,342,507
2,678,994
NET (Resources - Requirements)
853,430
6,929,195
6,075,765
-
2,733,345
2,733,345
Beginning NWC per Requested Budget
2,470,519
a) Historically, 85% of property tax receipts are collected through November. Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Revised State funding allocation.
d) Forecast reflects State Corrections reduction in 4th Qtr 1145 inmate housing payment.
e) Expect less revenue for court security from the Juvenile Department.
f) Title III revenue was not included in FY2009 budget due to uncertainty of Timber Payments renewal.
g) Expect revenue to increase as work crews expand but work crew revenue will be less than budgeted due to economic down turn.
h) Rental receipts from 911 not included in FY 2009 budget due to uncertainty of 911 levy passing.
i) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for 1 st and 2nd quarters
were less than budgeted.
Sheriff 702
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
L Budget
Proiection
V
RESOURCES:
Beg. Net Working Capital
$1,169,561
$ 1,178,512
$ 8,951
67%
n/a
$1,169,561
$1,178,512
$ 8,951
Revenues
Tax Revenues - Current
4,731,223
6,593,478
1,862,255
67%
93% a)
7,096,836
6,961,631
(135,205)
Tax Revenues - Prior
85,857
246,457
160,600
67%
191% b)
128,785
279,869
151,084
Federal Grants
19,000
13,892
(5,108)
67%
49%
28,500
28,500
-
US Forest Service
48,000
25,125
(22,875)
67%
35%
72,000
72,000
-
State Grant
52,928
59,020
6,092
67%
74%
79,392
79,392
SB #1065 Court Assessment
44,667
36,290
(8,377)
67%
54%
67,000
67,000
-
Marine Board License Fee
65,963
50,014
(15,949)
67%
51% c)
98,944
137,527
38,583
Narcotic Task Force
73,333
27,500
(45,833)
67%
25% d)
110,000
27,500
(82,500)
Des Cty General Fund Grnt
143,320
-
(143,320)
67%
0% e)
214,980
471,980
257,000
Des Cty Transient Room Tax
1,623,347
1,623,347
-
67%
67%
2,435,020
2,178,020
(257,000)
Des Cty Other Grant
84,111
-
(84,111)
67%
0% f)
126,167
-
(126,167)
City of Sisters
262,170
266,676
4,506
67%
68%
393,255
400,014
6,759
Des Cty Tax/Fin Contract
1,833
860
(973)
67%
31%
2,750
2,750
-
Des Cty CDD Contract
36,243
31,712
(4,531)
67%
58% g)
54,365
33,978
(20,387)
Des Cty Solid Waste Cntrt
36,243
40,772
4,529
67%
75% g)
54,365
74,752
20,387
Des Cty Clerk/Election
2,000
2,026
26
67%
68%
3,000
3,000
-
Security & Traffic Reimb
17,333
1,316
(16,017)
67%
5% h)
26,000
13,000
(13,000)
Seat Belt Program
4,000
5,150
1,150
67%
86%
6,000
6,000
-
Miscellaneous
1,667
7,868
6,201
67%
n/a
2,500
13,655
11,155
Sheriff Fees
3,333
4,332
999
67%
n/a
5,000
5,000
-
Court Fines & Fees
56,667
75,172
18,505
67%
88%
85,000
85,000
-
Impound Fees
50,000
52,200
2,200
67%
70%
75,000
75,000
-
Interest
20,000
18,438
(1,562)
67%
61%
30,000
30,000
-
Interest on Unsegregated
1,600
3,055
1,455
67%
127%
2,400
5,400
3,000
Grants - Private
-
6,000
6,000
67%
n/a
-
6,000
6,000
Sale of Equip & Material
667
5,195
4,528
67%
520%
1,000
6,000
5,000
Total Revenues
7,465,505
9,195,896
1,730,391
67%
82%
11,198,259
11,062,968
(135,291)
TOTAL RESOURCES
8,635,066
10,374,407
1,739,341
67%
84%
12,367,820
12,241,480
(126,340)
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
8,245,213
7,700,565
544,648
67%
62% g)
12,367,820
11,000,347
1,367,473
TOTAL REQUIREMENTS
8,245,213
7,700,565
544,648
67%
62%
12,367,820
11,000,347
1,367,473
NET (Resources - Requirements)
389,853
2,673,842
2,283,989
-
1,241,133
1,241,133
Beginning NWC per Requested Budget
1,287,473
a) Historically, 85% of property tax receipts are collected through November. Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Marine Board contract higher than plan due to reimbursement of extra marine patrol. Reimbursements are received in Feb and June.
d) Additional Byrne Grant revenue will not be received this year.
e) Payment from Deschutes County (General Fund) will be made in June 2009.
f) Court fines and fees collected by Justice Court will be less than expenses resulting in no transfer to Sheriffs Office (M. Wynne).
g) Adjustment made in law enforcement service levels between CDD and Solid Waste. IGA with DCSO based on actual costs and
payment is adjusted to actual each quarter. Actual expenditures for 1 st and 2nd quarters were less than budgeted.
h) Fewer events requiring patrol/traffic control services.
HEALTH
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
I
Projection
I
Variance
RESOURCES:
Beg. Net Working Capital
$ 707,000
$ 972,436
$ 265,436
1oo%
138%
$ 707,000
$ 972,436
$ 265,436
Revenues
Medicare Reimbursement
2,667
1,548
(1,119)
67%
39%
a)
4,000
4,000
-
State Grant
1,062,543
1,156,689
94,146
67%
73%
b)
1,593,814
1,861,301
267,487
Child Dev & Rehab Center
23,158
16,701
(6,457)
67%
48%
c)
34,737
34,737
-
State Miscellaneous
177,223
145,207
(32,016)
67%
55%
265,834
265,834
-
STARS Foundation
-
2,650
2,650
67%
n/a
-
2,650
2,650
OMAP
180,000
174,234
(5,766)
67%
65%
270,000
270,000
-
Family Planning Exp Proj
316,667
259,998
(56,669)
67%
55%
d)
475,000
400,000
(75,000)
Grants
-
20,008
20,008
67%
n/a
-
20,008
20,008
Contract Payments/ESD
5,333
-
(5,333)
67%
0%
e)
8,000
8,000
-
Miscellaneous
-
904
904
67%
n/a
-
904
904
Patient Insurance Fees
60,967
116,905
55,938
67%
128%
f)
91,450
131,450
40,000
Health Dept/Patient Fees
148,333
105,514
(42,819)
67%
47%
f)
222,500
182,500
(40,000)
Vital Records-Birth
26,667
22,605
(4,062)
67%
57%
40,000
40,000
-
Vital Records-Death
62,667
69,745
7,078
67%
74%
94,000
94,000
-
Interest on Investments
25,333
18,431
(6,902)
67%
49%
38,000
28,000
(10,000)
Donations
6,067
5,121
(946)
67%
56%
9,100
9,100
-
Interfund Contract
84,161
27,220
(56,941)
67%
22%
g)
126,242
113,160
(13,082)
Administrative Fee
18,000
18,000
-
67%
67%
27,000
27,000
-
Interfund Grant
-
10,713
10,713
67%
n/a
-
10,713
10,713
Total Revenues
2,199,786
2,172,193
(27,593)
67%
66%
3,299,677
3,503,357
203,680
Transfers In-Reserve Fund
16,667
-
(16,667)
67%
0%
25,000
25,000
-
Transfers In-General Fund
1,760,824
1,760,824
-
67%
67%
2,641,236
2,641,236
-
TOTAL RESOURCES
4,684,277
4,905,453
237,843
67%
74%
6,672,913
7,142,029
469,116
REQUIREMENTS: Exp.
Expenditures
Personal Services
3,029,713
3,014,404
15,309
67%
66%
4,544,569
4,536,160
8,409
Materials and Services
937,686
888,286
49,400
67%
63% b)
1,406,529
1,506,529
(100,000)
Capital Outlay
50,000
47,227
2,773
67%
63%
75,000
47,227
27,773
Transfers Out
100,000
75,000
25,000
67%
50%
150,000
150,000
-
Contingency
331,210
-
331,210
67%
n/a
496,815
496,815
TOTAL REQUIREMENTS
4,448,609
4,024,917
423,692
67%
60%
6,672,913
6,239,916
432,997
NET (Resources - Requirements)
235,668
880,536
661,535
-
902,113
902,113
Beginning NWC per Requested
Budget
900,000
a) Corrections required to DCHD Medicare status, application process. Most claims currently on hold.
b) Projection includes revisions 1 - 8 to State Grant. Some of additional resources will be expended as M & S.
c) Payments received quarterly during the October 08 through September 09 contract period.
d) Payments are received one month in arrears.
e) $4,000 received in March.
f) Began billing private insurance for immunizations - budgeted to bill patients direct.
g) Second quarter payment will be received in March.
MENTAL HEALTH
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
School Districts
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donations
Interfund Contract
Administrative Fee
Crime Prevention Services
Year to Date
Budget
Actual
Variance FY %
Coll.
$ 2,750,000 $ 2,695,308 $ (54,692) 100%
3,667
3,580
(87)
83,333
78,071
(5,262)
1,333
85
(1,248)
160,995
29,229
(131,766)
3,611,419
3,581,834
(29,585)
119,811
96,068
(23,743)
200,470
159,036
(41,434)
70,667
71,626
959
66,667
41,400
(25,267)
-
7,020
7,020
58,533
65,178
6,645
145,000
98,747
(46,253)
7,667
5,391
(2,276)
48,667
58,375
9,708
11,000
8,500
(2,500)
6,667
100
(6,567)
2,080
7,724
5,644
1,931,200
1,917,571
(13,629)
95,923
79,283
(16,640)
L Revised Year End
Budget Projection Variance
98% $ 2,750,000 $ 2,695,308 $ (54,692)
65%
5,500
5,500
-
62%
125,000
125,000
-
n/a
2,000
200
(1,800)
12% a)b)
241,492
229,184
(12,308)
66%
5,417,129
5,393,386
(23,743)
53% c)
179,716
179,716
-
53%
300,705
300,705
-
68%
106,000
106,000
-
41% d)
100,000
70,000
(30,000)
n/a
-
14,040
14,040
74%
87,800
75,300
(12,500)
45%
217,500
160,000
(57,500)
47%
11,500
8,500
(3,000)
80%
73,000
88,000
15,000
52%
16,500
16,500
-
1%
10,000
3,500
(6,500)
248%
3,120
8,764
5,644
66%
2,896,800
2,876,800
(20,000)
55% b)
143,884
143,884
-
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
Total Revenues
6,625,099
6,308,818
(316,281) 67%
Transfers In-General Fund
1,033,933
1,033,933
- 67%
Transfers In-Other
302,550
337,883
35,333 67%
TOTAL RESOURCES
10,711,582
10,375,942
(335,640) 67%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
63% 9,937,646 9,804,979 (132,667)
67% 1,550,899 1,550,899 -
74% 453,825 506,825 53,000
71% 14,692,370 14,558,011 (134,359)
Exp.
5,602,850
5,309,725 293,125
67%
63% e)
8,404,275 7,790,000
614,275
2,983,187
2,472,289 510,898
67%
55%
4,474,780 3,894,000
580,780
67
- 67
67%
0%
100 -
100
100,000
75,000 25,000
67%
50%
150,000 150,000
-
1,108,810
- 1,108,810
67%
n/a
1,663,215 -
1,663,215
TOTAL REQUIREMENTS 9,794,914 7,857,014 1,937,900 67% 53% 14,692,370 11,834,000 2,858,370
NET (Resources - Requirements) 916,668 2,518,928 1,602,260 - 2,724,011 2,724,011
Beginning NWC per Requested Budget 2,725,000
a) Negative variance due to an adjustment for over-accrual of FY 2008 revenue.
b) Grant billing paid quarterly, in arrears. Anticipated receipt of $27,692 in March 2009.
c) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
d) Services to school districts commence at start of school year and are billed monthly in arrears.
e) Anticipated salary savings due to unfilled positions and reduce work schedule beginning March 1, 2009.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
Planning-Current
Planning-Long Range
$ (2,777,224) $(2,667,071) $ 110,153 100%
23,500
(9,898)
(33,398)
67%
3,333
1,411
(1,922)
67%
205,667
121,446
(84,221)
67%
1,147,800
595,968
(551,832)
67%
303,417
163,542
(139,875)
67%
354,667
165,789
(188,878)
67%
486,467
168,907
(317,560)
67%
456,767
586,428
129,661
67%
51,311
52,556
1,245
67%
920,983
603,133
(317,850)
67%
403,863
164,650
(239,213)
67%
Year End
Budget Projection Variance
96% $(2,777,224) $(2,667,071) 110,153
-28%
a)
35,250
(25,325)
(60,575)
28%
b)
5,000
2,075
(2,925)
39%
C)
308,500
172,275
(136,225)
35%
C)
1,721,700
785,575
(936,125)
36%
c)
455,125
225,100
(230,025)
31%
d)
532,000
207,500
(324,500)
23%
c)
729,700
239,600
(490,100)
86%
e)
685,150
652,850
(32,300)
68%
d)
76,967
89,871
12,904
44%
C)
1,381,475
798,950
(582,525)
27%
c)
605,795
539,266
(66,529)
Total Revenues
4,357,775
2,613,932
(1,743,843)
67%
40%
6,536,662
3,687,737
(2,848,925)
Trans In-CDD Reserve
1,654,741
1,399,756
(254,985)
67%
56%
2,482,111
2,486,574
4,463
Trans In-CDD Bldg/Elec
1,505,150
1,144,255
(360,895)
67%
51%
2,257,725
2,366,145
108,420
Trans In-Gen Fund
-
133,333
133,333
0%
n/a f)
0
200,000
200,000
Trans In-Newberry (297)
55,143
131,666
76,523
0%
159% g)
82,714
281,641
198,927
Trans In-Other
67
-
(67)
0%
0%
100
-
(100)
TOTAL RESOURCES
4,795,652
2,755,871
(2,039,781)
67%
32%
8,582,088
6,355,026
(2,227,062)
REQUIREMENTS: Exp. 0/61
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,432,133
1,336,381
95,752
67%
62%
h)
2,148,200
1,940,221
207,979
Admin-GIS Division
176,501
155,180
21,321
67%
59%
h)
264,751
239,508
25,243
Admin-Code Enforcement
163,956
146,147
17,809
67%
59%
h)
245,934
217,008
28,926
Building Safety Division
722,467
691,284
31,183
67%
64%
h)
1,083,700
941,467
142,233
Electrical Division
239,841
205,861
33,980
67%
57%
h)
359,761
287,465
72,296
Contract Services
190,668
193,496
(2,828)
67%
68%
286,002
297,105
(11,103)
Env Health-On Site Pgm
229,031
193,338
35,693
67%
56%
h)
343,547
310,689
32,858
Env Health-Lic Facilities
361,740
339,169
22,571
67%
63%
h)
542,610
502,416
40,194
Env Health - Drinking H2O
58,705
53,251
5,454
67%
60%
h)
88,057
82,615
5,442
EPA Grant
55,250
47,016
8,234
67%
57%
h)
82,875
85,276
(2,401)
Planning-Current Division
726,636
666,987
59,649
67%
61%
h)
1,089,954
925,463
164,491
Planning-Long Range Div
425,567
308,900
116,667
67%
48%
h)
638,351
614,121
24,230
Transfers Out (D/S Fund)
150,000
86%
175,000
150,000
25,000
Contingency
822,231
-
822,231
67%
n/a
1,233,346
-
1,233,346
TOTAL REQUIREMENTS
5,604,726
4,487,010
1,267,716
67%
52%
8,582,088
6,593,354
1,988,734
NET (Resources -Requirements)
(809,074)
(1,731,139)
(772,065)
-
(238,328)
(238,328)
Beginning NWC per Requested
Budget
(436,529)
Revenues
Expenditures
Net from Operations
2,613,932
4,487,010
(1,873,078)
3,687,737
6,593,354
(2,905,617)
a) Revenue is low in relation to budget due to reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs).
e) Revenue is received primarily in December through February after license renewal statements are mailed out.
f) A transfer from the General Fund for long range planning.
g) Funds to be transferred in from Fund 297. Amount includes FY 07-08 transfer.
h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours).
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Ch
Mineral Lease Royalties
Forest Receipts
State Grant
State Miscellaneous
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
City of La Pine
Admin Recovery (SDC)
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Inter-fund: Forester
Car Washes
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
ROAD
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Budget Actual Variance FY % Coll.
Revised Year End
Budget Proiection Variance
$ 6,392,830
$ 6,392,830
$ 0
100%
100%
$ 6,392,830
$ 6,392,830
$ 0
13,333
1,386
(11,947)
67%
7%
20,000
1,500
(18,500)
3,333
106,241
102,908
67%
n/a
h)
5,000
106,241
101,241
1,838,453
2,759,606
921,153
67%
100%
a)
2,757,680
2,759,606
1,926
1,126,204
1,689,307
563,103
67%
100%
b)
1,689,306
1,689,307
1
-
5,758
5,758
67%
n/a
b)
-
344,113
344,113
5,100,000
4,973,407
(126,593)
67%
65%
7,650,000
7,350,000
(300,000)
166,667
206,121
39,454
67%
82%
c)
250,000
215,000
(35,000)
266,667
11,781
(254,886)
67%
3%
c)
400,000
250,000
(150,000)
33,333
-
(33,333)
67%
0%
c)
50,000
-
(50,000)
-
11,103
11,103
67%
n/a
c)
-
11,103
11,103
-
-
-
67%
n/a
-
350
350
26,667
22,288
(4,379)
67%
56%
40,000
30,500
(9,500)
667
500
(167)
67%
50%
1,000
1,000
-
83,333
138,034
54,701
67%
110%
125,000
160,000
35,000
1,627
2,684
1,057
67%
110%
2,440
2,684
244
580,000
-
(580,000)
67%
0%
d)
870,000
709,548
(160,452)
200,000
148,616
(51,384)
67%
50%
e)
300,000
250,000
(50,000)
66,667
-
(66,667)
67%
0%
d)
100,000
90,000
(10,000)
56,667
-
(56,667)
67%
0%
d)
85,000
26,340
(58,660)
63,333
-
(63,333)
67%
0%
d)
95,000
46,090
(48,910)
14,667
-
(14,667)
67%
0%
d)
22,000
22,000
-
2,333
1,514
(819)
67%
n/a
e)
3,500
2,300
(1,200)
450,000
565,160
115,160
67%
84%
e)
675,000
800,000
125,000
133
-
(133)
67%
0%
200
200
-
10,094,084
10,643,506
549,422
67%
70%
15,141,126
14,867,882
(273,244)
Trans In - CDD
17,327
12,995 (4,332) 67% 50%
25,990
25,990 -
Trans In - Solid Waste
574,313
430,735 (143,578) 67% 50% f)
861,470
861,470 -
Trans In-Road Imp Res
3,894
- (3,894) 67% 0%
5,841
5,841 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
17,082,448 17,480,066 397,618 67% 76%
Exp.
22,427,257 22,154,013 (273,244)
3,751,381
3,644,888 106,493
67%
65%
5,627,071
5,506,148
120,923
7,389,195
4,044,290 3,344,905
67%
36% g)
11,083,793
8,985,120
2,098,673
2,433,333
251,612 2,181,721
67%
7% g)
3,650,000
2,480,000
1,170,000
200,000
- 200,000
67%
0%
300,000
300,000
-
1,177,595
- 1,177, 595
67%
n/a
1,766,393
-
1,766,393
TOTAL REQUIREMENTS 14,951,504 7,940,790 7,010,714 67% 35%
NET (Resources - Requirements) 2,130,944 9,539,276 7,408,332
Beginning NWC per Requested Budget
a) Annual payment to be received in January 2009.
b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing.
c) Billing upon completion of work.
d) Payment to be received in June 2009 from various funds.
e) Billed to County departments monthly in arrears.
f) Payment to be received quarterly from Solid Waste.
g) Seasonal expense includes overlays to occur Spring 2009.
h) Mineral lease income is unknown for future.
22,427,257 17,271,268 5,155,989
- 4,882,745 4,882,745
4,871,665
ADULT PAROLE $ PROBATION
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Proiection
Variance
RESOURCES:
Beg. Net Working Capital
$ 663,144
$ 700,907
$ 37,763
100%
106%
$ 663,144
$ 700,907
$ 37,763
Revenues
State Subsidy
21,927
26,203
4,276
67%
80%
a)
32,890
29,226
(3,664)
State Miscellaneous
-
4,301
4,301
67%
n/a
g)
-
8,000
8,000
SB 1145
1,935,963
2,177,797
241,834
67%
75%
b)
2,903,945
2,714,945
(189,000)
Probation Work Crew Fees
22,667
34,073
11,406
67%
100%
d)
34,000
46,100
12,100
Miscellaneous
3,333
2,125
(1,208)
67%
43%
5,000
3,000
(2,000)
Electronic Monitoring Fee
73,333
115,101
41,768
67%
105%
c)
110,000
164,575
54,575
Probation Superv. Fees
166,667
164,602
(2,065)
67%
66%
250,000
231,596
(18,404)
Interest on Investments
18,777
20,586
1,809
67%
73%
28,165
28,165
-
Crime Prevention Services
-
12,500
12,500
67%
n/a
-
25,000
25,000
Drug Court - Byrne
33,333
5,816
(27,517)
67%
12%
f)
50,000
23,600
(26,400)
Total Revenues
2,276,000
2,563,104
287,104
67%
75%
3,414,000
3,274,207
(139,793)
Transfers In-General Fund
104,719
104,719
-
67%
67%
157,078
157,078
-
Transfers In-Video Lottery
70,667
70,667
-
67%
67%
106,000
106,000
-
Transfers In-Sheriff
33,333
25,000
(8,333)
67%
50%
50,000
50,000
-
TOTAL RESOURCES
3,147,863
3,464,397
316,534
67%
79%
4,390,222
4,288,192
(102,030)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
2,130,966
1,963,303
167,663
67%
61%
3,196,449
2,949,262
247,187
Materials and Services
461,506
555,557
(94,051)
67%
80%
e)
692,259
833,747
141,488
Capital Outlay
67
-
67
67%
0%
100
-
100
Contingency
334,276
-
334,276
67%
n/a
501,414
-
501,414
TOTAL REQUIREMENTS
2,926,815
2,518,860
407,955
67%
57%
4,390,222
3,783,009
890,189
NET (Resources - Requirements)
221,048
945,537
724,489
-
505,183
788,159
Beginning NWC per Requested Budget
497,892
a) Received two quarters of subsidy with one year's worth of AIP funds.
b) Funding for two quarters received.
c) Increased use of Electronic Monitoring Devices, in lieu of jail sanctions. Increased court requests for EMD's.
d) New Community Service Specialist has increased efficiency of program thus service population being managed closer and has
better collection rate
e) Recent reorganization required building modifications for Redmond and Bend offices.
f) Byrne grant hasn't released funds. Have requested payment again.
g) New revenue from Parole Board to conduct Morrissey Hearings. The total amount should be about $8,000.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 571,035
$ 532,187
$ (38,848)
100%
93%
$ 571,035
$ 532,187 $
(38,848)
Revenues
Federal Grants
157,850
157,845
(5)
67%
67%
a)
236,775
310,560
73,785
Title IV - Family Sup/Pres
25,101
27,178
2,077
67%
72%
a)
37,652
40,982
3,330
HealthyStart Medicaid
86,667
23,655
(63,012)
67%
18%
b)
130,000
95,000
(35,000)
Child Care Block Grant
50,441
8,719
(41,722)
67%
12%
a)
75,661
61,113
(14,548)
Level 7 Services
116,795
155,303
38,508
67%
89%
a)
175,193
201,546
26,353
Juvenile Crime Prevention
264,700
283,038
18,338
67%
71%
a)
397,050
471,171
74,121
State Prevention Funds
91,667
125,624
33,957
67%
91%
0g)
137,500
187,499
49,999
HealthyStart /R-S-G
244,011
357,117
113,106
67%
98%
b)
366,017
350,605
(15,412)
OCCF Grant
492,863
779,986
287,123
67%
106%
j)
739,295
861,508
122,213
Miscellaneous
5,333
6,728
1,395
67%
84%
8,000
8,000
-
Court Fines & Fees
16,000
41,266
25,266
67%
172%
c)g)
24,000
75,000
51,000
Interest on Investments
16,667
23,199
6,532
67%
93%
d)
25,000
40,000
15,000
Miscellaneous/Crime Prev
-
26,755
26,755
67%
n/a
k)
-
82,733
82,733
Grants-Private
6,667
-
(6,667)
67%
0%
e)
10,000
-
(10,000)
Total Revenues
1,574,762
2,016,413
441,651
67%
85%
2,362,143
2,785,717
423,574
Trans from General Fund
234,197
234,197
-
67%
67%
351,295
351,295
-
Trans from GF-Other
4,594
3,446
(1,148)
67%
50%
6,891
6,891
-
Total Transfers In
238,791
237,643
(1,148)
67%
66%
358,186
358,186
-
TOTAL RESOURCES
2,384,588
2,786,243
401,655
67%
85%
3,291,364
3,676,090
384,726
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
378,761
328,419
50,342
67%
58% i)
568,142
478,750
89,392
1,522,275
1,301,575
220,700
67%
57% g)h)
2,283,412
2,572,697
(289,285)
67
-
67
67%
0%
100
100
-
293,140
-
293,140
67%
n/a
439,710
-
439,710
2,194,243
1,629,994
564,249
67%
50%
3,291,364
3,051,547
239,817
190,345
1,156,249
965,904
-
624,543
624,543
Beginning NWC per Requested Budget
624,543
a) FY 2008 revenues received and reported in FY 2009. Final quarter to be received in FY 2010.
b) Medicaid revenue projected to be less than budget. Refund due to OCCF because of statewide reduction.
c) Circuit Court fees increased to Mary's Place.
d) Interest revenue will exceed budget because monthly cash balance is higher than expected.
e) Youth conference donations projected to be less. Conference cancelled.
f) Safe & Drug Free Schools grant amount is $100,000 - budgeted at $50,000.
g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees).
h) Increase in discretionary spending of $129,766. Addition of Crime Prevention grants.
i) Personnel reduced due to open position, and new hires.
j) OCCF grants and M&S increased by $147,000 Community Schools grant. Refund due to OCCF because of statewide reduction.
k) Crime prevention fund transfers added to budget.
SOLID WASTE
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Refunds/Reimbursements
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Year to Date Year End
Budget Actual Variance F 7%-Coll. % Budget Projection Variance
$1,221,164 $ 1,254,853 $ 33,689 100% 103% $1,221,164 $ 1,254,853 $ 33,689
30,667
-
(30,667)
23,333
19,063
(4,270)
-
15,938
15,938
133,333
92,399
(40,934)
1,116,477
787,784
(328,693)
1,045,143
879,608
(165,535)
3,217,604
2,807,420
(410,184)
46,833
39,999
(6,834)
20,000
11,040
(8,960)
66,667
32,211
(34,456)
33,333
53,273
19,940
5,733,390
4,738,735
(994,656)
6,954,554 5,993,587 (960,967) 67% 61%
67%
0%
a)
46,000
46,000
-
67%
54%
35,000
30,000
(5,000)
67%
N/A
b)
-
15,938
15,938
67%
46%
C)
200,000
200,000
-
67%
47%
d)
1,674,716
1,321,000
(353,716)
67%
56%
d)
1,567,714
1,421,000
(146,714)
67%
58%
d)
4,826,406
4,450,000
(376,406)
67%
57%
70,249
75,000
4,751
67%
37%
e)
30,000
30,000
-
67%
32%
100,000
43,000
(57,000)
67%
107%
f)
50,000
65,000
15,000
67%
55%
8,600,085
7,696,938
(903,148)
Exp.
1,209,997
1,187,584
22,413
2,938,438
2,512,387
426,051
647,859
408,859
239,000
160,483
97,789
62,694
1,240,980
930,735
310,245
349,742
-
349,742
67%
67%
67%
67%
67%
67%
65%
57% g)
42%
41% h)
50% i)
n/a
TOTAL REQUIREMENTS 6,547,499 5,137,354 1,410,145 67% 52%
NET (Resources - Requirements) 407,055 856,233 449,178
Beginning NWC per Requested Budget
9,821,249 8,951,790 (869,459)
1,814,996
1,816,455
(1,459)
4,407,657
4,095,470
312,187
971,788
971,788
-
240,725
147,789
92,936
1,861,470
1,361,470
500,000
524,613
-
524,613
9,821,249 8,392,972 .1,428,277
558,818 558,818
558,818
a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009.
b) Monies refunded from Cedar Creek landscaping contract.
c) Franchise fees are due April 15, 2009.
d) Downturn in self-haul disposal and curbside collection has caused less revenue in these areas.
e) Unpredictable revenue from asbestos and contaminated soil clean-ups.
f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter.
g) Some single, large budget items cause this number to fluctuate.
h) Only $50,000 paving of access road remains to be done.
i) Will not be transferring the balance.
Risk Management
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Miscellaneous
Professional Service
Insurance
Loss Prevention
Total General Liability
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Year to Date
Year End
Budget Actual Variance /o of F % Coll. Bud et Projection Variance
$2,500,000 $2,549,708 $49,708 100% 102% $2,500,000 $2,549,708 $49,708
267,940
267,936
(4)
67%
67%
401,910
401,910
190,863
190,864
1
67%
67%
286,294
286,294
-
119,559
119,230
(329)
67%
66%
179,338
179,338
-
643,539
672,296
28,757
67%
70%
965,309
965,309
-
101,150
107,008
5,858
67%
71%
151,725
151,725
-
2,000
29,554
27,554
67%
985%
3,000
29,554
26,554
13,333
81,186
67,853
67%
406%
20,000
90,000
70,000
200
245
45
67%
n/a
300
300
-
3,333
-
(3,333)
67%
0%
5,000
5,000
-
16,667
13,650
(3,017)
67%
55%
25,000
25,000
-
33,333
51,642
18,309
67%
103%
50,000
62,000
12,000
1,391,917
1,533,611
141,694
67%
73%
2,087,876
2,196,430
108,554
67
-
(67)
67%
0%
100
-
(100)
3,891,984
4,083,319
191,335
67%
89%
4,587,976
4,746,138
158,162
Ex .
866,667
223,333
106,667
16,366
1,050
5
7,312
148,552
204
173,488 866,667 67% 13% a) 1,300,000 400,000
149,933
48
72,077
222,058 223,333 67% 66%
942
30,757
471
8,208
40,379 106,667 67% 25% b)
335,000 335,000
900,000
160,000 80,000 80,000
429,104
6,250
24,845
7,142
22,588
55,401
476,667
545,330
476,667
67%
76% c)
715,000
815,000
(100,000)
43,333
96,554
(53,221)
67%
149% d) _
65,000
150,000
(85,000)
1,716,667
1,077,809
1,620,113
67%
42%
2,575,000
1,780,000
795,000
240,771
195,007
45,764
67%
54%
361,157
361,157
-
128,003
95,024
32,979
67%
49%
192,004
192,004
-
67
-
67
67%
0%
100
-
100
368,841
290,031
78,810
67%
52%
553,261
553,161
100
Contingency
973,143
- 973,143
67% n/a
1,459,715 - 1,459,715
TOTAL APPROPRIATIONS/EXPENDITURES
3,058,651
1,367,840 2,672,066
67% 30%
4,587,976 2,333,161 2,254,815
NET
833,333
2,715,479 2,863,400
- 2,412,977 2,412,977
NWC per Requested Budget
2,491,977
a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge.
b) Savings is based on lower than expected year-to-date expenditures.
c) Year end projection is higher than budget due to settlement/closing of $140,000 claim and a $90,000 settlement.
d) Year end projection is higher than budget due to CDD layoffs, increased unemployment claims, and a new law which extends the time period for
unemployment.
Health Benefits Trust
Statement of Financial Operating Data
Eight Months Ended February 28, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$14,000,000
$14,862,418
$ 862,418
100%
106%
$14,000,000
14,862,418
$ 862,418
Revenues:
Internal Premium Charges
8,318,200
8,479,758
161,558
67%
68%
a)
12,477,300
12,719,804
242,504
P/T Emp - Add'I Prem
87,333
33,868
(53,465)
67%
26%
b)
131,000
51,000
(80,000)
Employee Prem Contribution
239,911
229,740
(10,171)
67%
64%
359,866
339,866
(20,000)
COIC
533,333
777,543
244,210
67%
97%
800,000
1,120,000
320,000
Retiree / COBRA Co-Pay
266,667
411,439
144,772
67%
103%
400,000
600,000
200,000
Medical Services Reimb
-
11,986
11,986
67%
n/a
-
11,986
11,986
Prescription Rebates
-
17,440
17,440
67%
n/a
-
17,440
17,440
Interest
250,000
301,526
51,526
67%
80%
375,000
425,000
50,000
Total Revenues
9,695,444
10,263,300
567,856
67%
71%
14,543,166
15,285,096
741,930
TOTAL RESOURCES
23,695,444
25,125,718
1,430,274
92%
88%
28,543,166
30,147,514
1,604,348
REQUIREMENTS
Exp.
Expenditures:
Personal Services
75,810
72,196
3,614
67%
63%
113,715
113,715
-
Materials & Services
Conferences and Seminars
2,000
1,410
590
67%
47%
3,000
3,000
-
Claims Paid-Medical/Rx
7,861,767
6,374,650
1,487,116
67%
54%
c)
11,792,650
9,470,909
2,321,741
Claims Paid-DentalNision
1,072,745
1,057,224
15,521
67%
66%
c)
1,609,117
1,570,733
38,384
Refunds
-
(31,846)
31,846
67%
n/a
(31,846)
31,846
Insurance Expense
238,341
244,050
(5,710)
67%
68%
357,511
357,511
-
State Assessments
42,667
134,149
(91,482)
67%
210%
d)
64,000
134,149
(70,149)
Administration Fee
181,401
183,747
(2,346)
67%
68%
272,102
272,102
-
PPO Fee
31,385
23,205
8,180
67%
49%
47,077
47,077
-
Health Impact
28,533
32,976
(4,442)
67%
77%
42,800
42,800
-
Printing
5,333
9,023
(3,690)
67%
113%
8,000
9,023
(1,023)
Program Supplies
1,333
180
1,153
67%
9%
2,000
500
1,500
Other
10,109
24,126
(14,017)
67%
159%
15,163
35,000
(19,837)
Total Materials & Services
9,475,613
8,052,894
1,422,719
67%
57%
14,213,420
11,910,957
2,302,463
Capital Outlay
-
-
-
67%
0%
100
-
100
Contingency
9,477,287
-
9,477,287
67%
0%
14,215,931
-
14,215,931
TOTAL REQUIREMENTS
19,028,711
8,125,090
10,903,620
67%
28%
28,543,166
12,024,672
16,518,494
NET (Resources - Requirements) ' 4,666,733 17,000,628 12,333,894
- 18,122,842 18,122,842
a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds.
b) Fewer part-time employees opting for plan available to full-time employees.
c) Based on annualizing 35 weeks of claims paid; YTD average is $212,339 per week.
d) State Assessment is paid in August and January.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Eight Months Ended
February 28, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,393,117
$2,636,885
$ 243,768
100%
110%
$2,393,117
$2,636,885
$ 243,768
Revenues
Property Taxes - Current
3,984,699
5,574,971
1,590,272
67%
93%
a)
5,977,048
5,899,414
(77,634)
Property Taxes - Prior
37,767
89,843
52,076
67%
159%
b)
56,650
112,022
55,372
State Reimbursement
14,667
18,710
4,043
67%
85%
22,000
22,000
-
Telephone User Tax
536,726
647,294
110,568
67%
80%
805,089
805,089
-
Data Network Reimb.
22,667
25,128
2,461
67%
74%
34,000
33,164
(836)
Jefferson County
14,657
32,041
17,384
67%
146%
c)
21,985
32,041
10,056
User Fee
22,333
19,429
(2,904)
67%
58%
33,500
33,500
-
Contract Payments
46,667
58,983
12,316
67%
84%
70,000
70,000
-
Miscellaneous
5,500
9,156
3,656
67%
111%
d)
8,250
9,156
906
Interest
33,333
76,072
42,739
67%
152%
e)
50,000
100,000
50,000
Interest on Unsegregated Tax
867
2,499
1,632
67%
192%
1,300
2,499
1,199
Total Revenues
4,719,883
6,554,126
1,834,243
67%
93%
7,079,822
7,118,885
39,063
TOTAL RESOURCES
7,113,000
9,191,012
2,078,012
67%
97%
9,472,939
9,755,770
282,831
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Exp.
2,485,350
2,247,980 237,370
67%
60%
3,728,025
3,728,025 -
590,819
481,480 109,339
67%
54%
886,229
886,229 -
160,000
- 160,000
67%
0% f)
240,000
107,022 132,978
88,000
- 88,000
67%
0% g)
132,000
132,000 -
86,667
- 86,667
67%
0%
130,000
130,000 -
2,904,457
- 2,904,457
67%
n/a
4,356,685
- 4,356,685
6,315,293
2,729,460 3,585,833
67%
29%
9,472,939
4,983,276 4,489,663
NET (Resources - Requirements) 797,707 6,461,552 5,663,845 - 4,772,494 4,772,494
Beginning NWC per Requested Budget 5,137,000
a) Historically, 85% of property tax receipts are collected through November. Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Camp Sherman tax revenue. Revise year end projection to reflect previous 8 month history.
d) Miscellaneous charges for CAD printouts/tapes revenue is higher than anticipated.
e) Based on the first 8 months of actual, the interest for FY 2009 will be projected at $100,000.
0 Payment required for FY 2009 on Deschutes County FF&C 2008A borrowing (construction of new building).
3
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• Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Eight Months Ended February 28, 2009
RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Parking Fees
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Video Lottery
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Year End
Bud et
Actual Variance FY %
Coll. %
Budget
Proiection
Variance
$ 150,000
$ 142,470
$ (7,530)
100%
95%
$ 150,000
$ 142,470
$ (7,530)
20,000
4,096
(15,904)
67%
12%
35,000
19,096
(15,904)
-
9,820
9,820
67%
245%
4,000
13,820
9,820
3,000
298
(2,702)
67%
5%
6,000
3,298
(2,702)
2,000
700
(1,300)
67%
14%
5,000
3,700
(1,300)
389,000
256,848
(132,152)
67%
42%
610,000
477,848
(132,153)
5,328
2,236
(3,092)
67%
28%
8,000
2,635
(5,365)
-
-
-
67%
0%
4,000
4,000
-
36,000
16,211
(19,789)
67%
24%
67,000
47,211
(19,789)
2,000
1,260
(740)
67%
8%
15,000
14,260
(740)
6,000
1,743
(4,257)
67%
3%
55,000
50,743
(4,257)
138,500
92,621
(45,879)
67%
33%
280,000
234,121
(45,879)
35,000
47,000
12,000
67%
49%
95,000
107,000
12,000
-
-
-
67%
0%
45,000
45,000
-
10,000
-
(10 000)
67%
0%
10,000
-
(10,000)
646,828
432,832
(213,996)
67%
35%
1,239,000
1,022,731
(216,269)
468,026
365,177
(102,850)
67%
58%
633,203
530,353
(102,850)
1,264,854
940,479
(324,375)
67%
47%
2,022,203
1,695,554
(326,649)
Exp.
564,000
534,132
29,868
67%
63%
846,075
811,382
34,693
516,976
376,797
140,179
67%
49%
775,739
598,031
177,708
73,990
73,990
(0)
67%
63%
117,104
117,104
-
45,000
-
45,000
67%
0%
45,000
-
45,000
67,000
67,000
-
67%
86%
78,000
67,000
11,000
121,808
-
121,808
67%
n/a
160,285
-
160
285
,
1,388,774
1,051,919
336,855
67%
52%
2,022,203
1,593,517
428,686
(123,920)
(111,441)
12,479
-
102,037
102,037
Accrued Revenue (Accounts Receivable):
Current Month Events 43,470
Prior Months 19,947,
Total Accounts Receivable 63,417
Deposits Received for Future Events:
FY 2009:
March
52,481
April
5,252
May
3,450
June
2,400
FY 2010
August
1,150
September
500
October
4,230
November
4,550
December
725
January
100
February
300
March
250
May
100
June
700
FY 2011 & Beyond
38,460
TOTAL
114,648
RESOURCES:
Beg. Net Working Capital
$ _ $
_
$ _
Receipts:
Security & Traffic Reimb
5,000
-
(5,000)
Miscellaneous
-
6,674
6,674
Vending Machines
_
-
_
Telephone Fees - Events
-
420
420
Special Events Revenues
52,000
36,755
(15,245)
Interest
666
53
(613)
Parking Fees
_
-
_
Storage
2,000
888
(1,112)
Camping at F & E
-
1,260
1,260
Horse Stall Rental
2,000
1,155
(845)
Concession % - Food
34,000
16,000
(18,000)
Rights (Signage, etc.)
_
-
_
Interfund Contract
Video Lottery
_
-
_
Total Receipts
95,666
63,205
(32,461)
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
February 2009
1 Budget Actual Variance
Transfer In:
GF, TRT, Welcome Center
Total Transfers
TOTAL RESOURCES 95,666 63,205 (32,461)
REQUIREMENTS:
Expenditures:
Personal Services 70,500 66,130 4,370
Materials and Services 64,622 52,338 12,284
Debt Service _ _ _
Capital Outlay _
Transfers Out _
Contingency _
TOTAL REQUIREMENTS
135,122
118,468
16,654
NET (Resources - Requirements)
(39,456)
(55,263)
(15,807)
Deschutes County
Fair and Expo Center
Accounts Receivable
February 28, 2009
Current Month
Globetrotters
14,631
High Desert Green Conference
3,461
USFS Training
2,485
Central OR High School Equestrian
6,894
Food & Beverage Estimate
16,000
Total Current Month
43,470
Prior Months:
January, 2009
Food & Beverage (Received 3/2/09)
15,130
October, 2008
Hunter Jumpers
1,000
KRDM Dance
1,002
August, 2008
White Stallion Productions
2,000
April, 2006
NW Expo & Trade show 815
Total Prior Months 19,947
Total Accrued Revenue as of February 28, 2009 63,417
Deschutes County
Bethlehem Inn (Fund 128)
February 28, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Grants - Private
Total Revenues
TOTAL RESOURCES
Year to Date Year End
---Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ (2,600,000) $ (2,619,549) $ (19,549) 100% 101% a) $ (2,600,000) $ (2,619,549) $ (19,549)
17% 0% 2,700,000 2,700,000 -
17% 0% 2,700,000 2,700,000 -
(2,600,000) (2,619,549) (19,549) 17% -2620% 100,000 80,451 (19,549)
REQUIREMENTS: EXp.
Expenditures
Debt Service (Negative Int Rev) - 51,658 (51 658) 17% 52% b) 100,000 95,000 5,000
TOTAL REQUIREMENTS - 51,658 (51,658) 17% 52% 100,000 95,000 5,000
NET (Resources - Requirements) (2,600,000) (2,671,207) (71,207) - (74,549) (14,549)
a) The beginning working capital is $19,549 less than estimated for the FY 2009 budget.
b) February interest expense was $4,738; average monthly interest is $6,457.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2009
I
I
I
I
I
Tammy Baney
Jul Au
Se
Oct
Nov
Dec
Jan
Feb
YTD Total
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
-
-
-
-
-
-
2,300
-
-
314
238
-
-
-
40
363
40
-
-
530
-
-
3,184
40
600
-
Mileage reimbursement
Ground Transport
-
-
74
-
-
91
278
-
117
-
453
24
104
-
87
-
1,113
115
Total Baney
74
2,391
~ 830
117
880
144
617
5,052
Mike Daly
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
-
-
-
-
396
-
26
-
-
360
12
540
-
-
141
-
29
-
-
-
-
-
-
-
386
437
680
Mileage reimbursement
Ground Transport
-
82
44
-
I -
242
_
420
_
331
15
18
-
1,092
59
Total Daly
-
522
26
1,154
561
374
18
-
2,654
Dennis Luke
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
- -
- -
- -
26
-
-
219
-
429
-
25
98
-
66
15
260
25
98
70
25
98
575
. 141
738
_
Mileage reimbursement
Ground Transport
- 85
137
246
239
228
248
279
1,461
Total Luke
85
163
8951
362
308
631
472
2,916
Alan Unger
Conf/Sem & Educ/Training
- -
-
-
-
-
-
70
70
Travel Meals
Accommodations
Airfare
Mileage reimbursement
Ground Transport
Total Unger
-
-
-
-
-
-
-
70
70
BOCC Staff
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
Mileage reimbursement
Ground Transport
-
-
-
-
-
-
16
-
16
Total BOCC Staff
-
-
-
-
-
-
16
-
16
Total - BOCC Department
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
-
-
-
_ I
-
396
-
_
2,352
-
-
_
893
12
1,207
-
25
238
-
134
378
300
25
98
670
25
98
_
4,215
618
219
'0
_
Mileage Reimbursement
Ground Transport
=
241
44
137
91
766 1
-
776
-
1,011
39
386
-
365
-
3,682
174
Total - BOCC Department
-
681
2,580
2,879
1,039
1,563
809
1,158
10,708
FY 2009 Budget
21,250
Percent Expended
50.4%
3/5/2009
Deschutes County, OR
Full Faith & Credit Obligations, Series 2009
-
-
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
County Deschutes County
BC K&L Gates
FA Western Fin Grp
OS Editor - NW Resources
UW Piper Jaffray
WG Working Group
Date Task Description Responsible
Parties
Fri-Mar-13
Circulate numbers for POS
UW
Fri-Mar-13
Form 1 update to MDAC
FA
Mon-Mar-16
Circulate updated POS/send to Moody's
FA
Mon-Mar-16
UW to contact Assured Guaranty and provide analysis on insurance
UW
Wed-Mar-18
Circulate updated legal documents for POS
BC
Fri-Mar-20
Final comments on POS/legal docs/BPA
WG
Mon-Mar-23
Circulate final legal documents to include in POS, circulate draft Bond Purchase
Agreeement (BPA)
BC
Mon-Mar-23
Receive rating
FA
Tue-Mar-24 Final typing of POS/ Distribute POS (include Treasury) FA/UW
Mon-Mar-30 PRE-PRICE County/FA/UW
Tue-Mar-31 PRICE, Sign BPA County/FA/UW
Wed-Apr-1 Form 2 to MDAC; finalize OS FA
Wed-Apr-1 Final OS to printer FA
Thu-Apr-2 Distribute Final OS (include Treasury) FA
Thu-Apr-9 CLOSING WG
Updated 3112/2009
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, MARCH 30, 2009
1. Finance Update - Marty Wynne
2. Budget Update - Dave Kanner and Marty Wynne
3. Discussion of Termination of Gang Intervention Services Agreement
4. Update of Commissioners' Meetings and Schedules
5. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.