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2010-178-Minutes for Meeting March 17,2010 Recorded 3/29/2010COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2010.178 COMMISSIONERS' JOURNAL „11„1,,,.,,1,,.1,1..,,,, 11 nil 03/29/2010 12;03;05 PM 2010-178 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded at the request of [give reason] previously recorded in Book _ or as Fee Number to correct and Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 17, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Nancy England, Health Services; Mark Pilliod and Laurie Craghead, County Counsel; Judith Ure, Administration; Kevin Harrison, Community Development; Teresa Rozic, Property & Facilities; Tom Blust, George Kolb and Roger Olson, Road Department; Carol Garibay, Justice Court; Deb Walker, Information Technology; and four other citizens, including media representative Diane Lee of The Bulletin.. Chair Luke opened the meeting at 10: 00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2010- 109, an Amendment to the Agreement with Cascade Healthcare Community (Sageview) regarding Mental Health Services. Nancy England said that Sageview provides mental health post-commitment services to indigent clients. This will provide funding for the operation of the facility. Dave Kanner added that the funds come from the State; therefore, the funds are pass-through to the provider. BANEY: Move approval. UNGER: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 1 of 9 Pages VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contract Letter for the Replacement of Justice Court Case Management and Financial Application Software. Carol Garibay said that two Information Technology employee positions will be lost to attrition, and they are the only support for the Court's system. Therefore, an RFP committee was formed to determine what kind of software might be utilized to replace this loss of support. A vendor was selected, not entirely based on price but more on criteria. Deb Walker stated that a matrix was developed and a major component was the successful demonstration of the program. Ms. Garibay added that references were contacted, and the results were very good. Commissioner Baney asked what maintenance would include. Ms. Garibay replied it might have to do with normal upgrades, changes in legislation, fees and fines and other unanticipated items. BANEY: Move chair signature. UNGER: Second. VOTE: BANEY: Yes. LINGER: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2010- 195, an Indenture of Access between Deschutes County and the State of Oregon regarding Swalley Irrigation District. Teresa Rozic explained that the source of the document comes from ODOT's recognition of the right of access of adjacent properties to a public highway. The access is historic, and was previously the ditch rider's road. Now that there is a hydro facility being installed, they need more secure access. In order for ODOT to consider the application to approach, this process needs to be followed. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 2 of 9 Pages BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2010- 196, Certifications and Assurances regarding the Receipt of Federal Transit Administration Funding. Judith Ure said that the Federal Transit Administration requires this form be approved and signed. This document covers whatever the FTA might support. The County receives funds and passes them through to providers, who also have to sign. The State monitors the use of the funds and makes sure the providers comply as required. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contract Letter for the Full Depth Reclamation of Cloverdale Road. George Kolb said bids were opened earlier in the month, and this is the time to proceed with the work. Commissioner Luke asked if the bidders have to have an asphalt plant. Mr. Kolb confirmed that is the case. BANEY: Move Chair signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 3 of 9 Pages 7. Before the Board was Consideration of Signature of Document No. 2010- 155, an Intergovernmental Agreement with the City of Bend regarding Flexible Maintenance Services regarding Road Maintenance and Use of Equipment. Roger Olson stated that the City of Bend and the County do much the same kind of work regarding road maintenance. This agreement allows either entity to cross the boundaries to complete work. Specific agreements were entered into in the past for certain projects and time frames, but this is an agreement that covers maintenance issues generally, with no termination date. Commissioner Unger asked how the costs are tracked. Mr. Olson said that both have cost accounting systems and will bill each otehr accordingly. This agreement means that the agencies don't have to purchase some equipment that might not be used often. UNGER: Move signature. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval of the Consent Agenda. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Consent Agenda Items 8. Signature of a Letter Reappointing Jerry McCue to the Forest View Special Road District, through December 31, 2012 9. Signature of a Letter Accepting the Resignation of Liz Gibney from the Weed Advisory Board, and Thanking her for her Service 10. Approval of Minutes: • Business Meetings: March 1, 3, 8 & 10 • Work Sessions: April 8, 2009; March 1, 3, 8 & 10 • Minutes of BOCC/Department Directors Meeting, February 22 Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 4 of 9 Pages CONVENED AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Signature of Resolution No. 2010- 025, Submitting to the Voters in the Black Butte Ranch County Service District an Election on a Five-Year Local Option Levy to Fund Law Enforcement Services. Mark Pilliod gave a brief explanation of the item. It needs to be signed and delivered to the Clerk by tomorrow. The District held off because of labor negotiations, but it could not wait any longer. It is no longer a double majority issue, and will be on the May ballot. They feel that they need to continue 24- hour law enforcement services. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District for Two Weeks in the Amount of $31,244.23. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District for Two Weeks, in the Amount of $3,434.88. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 5 of 9 Pages BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks, in the Amount of $193359103.54. BANEY: Move approval, subject to review. LINGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 15. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of Signature of Document No. 2010- 204, a Memorandum of Understanding and Agreement regarding the Links 4 Heath Integration Project Commissioner Baney said that the County is taking part in this pilot project, and the agreement will help determine how to proceed. The partners are the three local counties, providers and other agencies that are involved in providing health and mental health services. Commissioner Unger asked what happens after the first year. Commissioner Baney replied that the pilot project for the State is for one year, and at that time it will be reevaluated. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 6 of 9 Pages B. Before the Board was Consideration of Second Reading and Adoption of Ordinance No. 2010-011, Amending Code regarding Siting of Wireless Telecommunications Facilities. Laurie Craghead gave an overview of the item and the changes that were made since the previous meeting. BANEY: Move acceptance of the changes as described. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. BANEY: Move second reading by title only. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Chair Luke then conducted the second reading by title only. BANEY: Move adoption of Ordinance No. 2010-011. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. C. Before the Board was the Continuation of a Public Hearing, and Consideration of First Reading of Ordinance No. 2010-010, a Text Amendment regarding Bicycle Parking Standards. The public hearing was confirmed as closed at this point. Kevin Harrison gave a brief overview of the item and the reasons for the changes. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 7 of 9 Pages BANEY: Move first reading by title only. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. The second reading and adoption will be on the March 31, 2010 agenda. D. Before the Board was Consideration of Approval of Lottery Grants: • Bend Heroes Foundation - Veterans Highway • Humane Society of Redmond - Medical Supplies • Innovative Theatre Works - Seating • Oregon Commission on Children & Families - Week of the Young Child • Tri-County High School Rodeo Club - 2010 Rodeo UNGER: Move approval. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. E. Before the Board was Consideration of Approval of Minutes: • Board meeting of April 15 • Work Session of April 15 These minutes were not approved, as the Commissioners had not yet had an opportunity to review them. Being no further items addressed, the meeting adjourned at 10:55 a. m. Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 8 of 9 Pages DATED this 17th Day of March 2010 for the D schutes County Board of Commissioners. ATTEST: Recording Secretary Dennis R. Luke, Chair Al Unger, Vice Chair Tammy Baney, Commi oner Minutes of Board of Commissioners' Business Meeting Wednesday, March 17, 2010 Page 9 of 9 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 17, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2010-109, an Amendment to the Agreement with Cascade Healthcare Community (Sageview) regarding Mental Health Services - Nancy England, Behavioral Health Services 3. CONSIDERATION of Chair Signature of a Notice of Intent to Award Contract Letter for the Replacement of Justice Court Case Management and Financial Application Software - Carol Garibay and Deb Walker, Justice Court 4. CONSIDERATION of Signature of Document No. 2010-195, an Indenture of Access between Deschutes County and the State of Oregon regarding Swalley Irrigation District - Teresa Rozic, Property & Facilities 5. CONSIDERATION of Signature of Document No. 2010-196, Certifications and Assurances regarding the Receipt of Federal Transit Administration Funding -Judith Ure, Administration 6. CONSIDERATION of Chair Signature of a Notice of Intent to Award Contract Letter for the Full Depth Reclamation of Cloverdale Road - Tom Blust, Road Department Board of Commissioners' Business Meeting Agenda Wednesday, March 17, 2010 Page 1 of 5 Pages 7. CONSIDERATION of Signature of Document No. 2010-155, an Intergovernmental Agreement with the City of Bend regarding Flexible Maintenance Services regarding Road Maintenance and Use of Equipment - Roger Olson, Road Department CONSENT AGENDA 8. Signature of a Letter Reappointing Jerry McCue to the Forest View Special Road District, through December 31, 2012 9. Signature of a Letter Accepting the Resignation of Liz Gibney from the Weed Advisory Board, and Thanking her for her Service 10. Approval of Minutes: • Business Meetings: March 1, 3, 8 & 10 • Work Sessions: April 8, 2009; March 1, 3, 8 & 10 • Minutes of BOCC/Department Directors Meeting, February 22 CONVENE AS THE GOVERNING BODY OF BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 11. CONSIDERATION of Signature of Resolution No. 2010-025, Submitting to the Voters in the Black Butte Ranch County Service District an Election on a Five-Year Local Option Levy to Fund Law Enforcement Services - Mark Pilliod CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District for Two Weeks CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District for Two Weeks Board of Commissioners' Business Meeting Agenda Wednesday, March 17, 2010 Page 2 of 5 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks 15. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: Monday, March 15 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, March 16 8:30 a.m. Quarterly Meeting with Health & Human Services Wednesday, March 17 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, March 22 10:00 a.m. Board of Commissioners' Meeting Wednesday, March 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 17, 2010 Page 3 of 6 Pages Thursday, March 25 9:00 a.m. Quarterly Meeting with the Fair & Expo 10:00 a.m. Semi-annual Meeting with the Assessor 11:00 a.m. Semi-annual Update Meeting with the Clerk 2:00 p.m. Quarterly Meeting with the Sheriff 3:00 p.m. Quarterly Meeting with Community Justice Monday, March 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, March 31 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, April 1 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, April 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, April 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 17, 2010 Page 4 of 6 Pages Wednesday, April 21 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, April 22 11:00 a.m. Quarterly Meeting with the Commission on Children & Families Monday, April 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, Mai 10:00 a.m. Board of Commissioners' Meeting. 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, May 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, March 17, 2010 Page 5 of 5 Pages Q G Oft { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore ADDITIONS TO BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 179 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend A. CONSIDERATION of Chair Signature of Document No. 2010-204, a Memorandum of Understanding and Agreement regarding the Links 4 Heath Integration Project B. CONSIDERATION of Second Reading and Adoption of Ordinance No. 2010-011, Amending Code regarding Siting of Wireless Telecommunications Facilities - Anthony Raguine, Community Development (continued from March 1 5) C. CONTINUATION of a Public Hearing, and Consideration of First Reading of Ordinance No. 2010-010, a Text Amendment regarding Bicycle Parking Standards (continued from March 15) - Kevin Harrison, Community Development D. CONSIDERATION of Approval of Lottery Grants: • Bend Heroes Foundation - Veterans Highway • Humane Society of Redmond - Medical Supplies Innovative Theatre Works - Seating Oregon Commission on Children & Families - Week of the Young Child Tri-County High School Rodeo Club - 2010 Rodeo E. CONSIDERATION of Approval of Minutes: • Board meeting of April 15 Work Session of April 15