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2010-197-Minutes for Meeting March 29,2010 Recorded 4/9/2010COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 14i4'i91 COMMISSIONERS' JOURNAL ,,.,,No ,,,..,so ,.ME In MINIM 04/09/2010 11;55;19 AM 10-18 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded at the request of [give reason] previously recorded in Book _ or as Fee Number to correct and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 29, 2010 Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Marty Wynne, Finance; David Givans, Internal Auditor; Anna Johnson, Communications; David Inbody, Assistant to the Administrator; Mark Pilliod, County Counsel; media representatives Hillary Borrud and Erik Lukens of The Bulletin; and two other citizens. Chair Luke opened the meeting at 1: 30 p.m. 1. Finance Update. Marty Wynne said that investment rates remain low. The annual return so far averages out to about what was forecast. The general fund report shows that there is a positive projection. Transient tax revenue amounts are down. The forecast for year-end revenues shows a slight increase, resulting in a larger ending working capital amount. Commissioner Baney asked about equipment and material sales at the Road Department, and whether the planned sales might bring in what was anticipated. The Road Department will be contacted to find out. Mr. Wynne distributed a spreadsheet showing the breakdown of the Area A Closure and Cell 5 Construction projects at Knott Landfill. These are based on special reserve funds. The document explains the costs of each project individually; some expenditures were already made at the time of the report. Tourism and construction are down, so there is a lot less waste going into the landfill, resulting in less revenue. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 1 of 8 Pages Funding has been transferred to the Fair & Expo Center for improvements. The net at the end of the project will be over $500,000, so it will come in under the budgeted $1:5 million. If there are remaining funds, it can be used for another capital project, or moved into the project development fund. The 911/OSP project is coming in under budget due to lower bid costs on construction, possibly around $900,000. There is a reevaluation of how they rate governments, based on a new formula and processes. Commissioner Unger asked what the original loan was for the Bethlehem Inn. Dave Kanner said it was not really a loan, but the amount is around $2.5 million. Mr. Wynne said that a grant and fundraising were expected the first year so that there would be no loan necessary; however, those did not happen. The amount is a negative, including lost interest. 2. Grant Requests - Video Lottery Funds. • La Pine Park & Recreation District - The request is for $3,000 for a jazz festival, which benefits the La Pine Community Kitchen. Commissioner Luke said they need to have the rest of the money lined up. Commissioner Baney suggested a match. Commissioner Luke said he would like to support the Community Kitchen. The Commissioners granted $500 each, after the District has identified that it has raised at least that much as a match. • Nature of Words - Commissioners Unger and Baney granted $500. Commissioner Unger likes the idea that it supports educational efforts. • Volunteers in Medicine - Commissioner Baney said that they can get a match for whatever they raise this month. Commissioner Unger noted that this group probably saves a lot of County dollars through the services they provide. The Commissioners granted a total of $2,500, at $83.33 each. Commissioner Baney disclosed that she does sit on the group's board of directors. 3. Discussion of Community Dispute Resolution Report. Dave Inbody said that they receive a certain amount of funding from several different departments who typically refer people to Dispute Resolution. Some departments wanted to know how much is actually going towards their recommendations. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 2 of 8 Pages Chair Luke stated that they provide an invaluable service. He asked where their funding originates; Mr. Inbody said they receive State pass-through funds that are not necessarily guaranteed. The County pays some through departments that need this service provided. Some is paid through the general fund, and some is provided through Justice Court utilization, but their referral level is much higher than anticipated, and the services are being used at a much higher rate. He asked what approach the Board thinks is best. The group needs to receive additional funding to keep services at the same level. Mr. Inbody said the group is not receiving funds from the cities, although the cities use their services. Another source of revenue is fees charged to customers, if they are willing to pay. For the most part, volunteers provide the counseling. Commissioner Baney asked about the breakdown. Mr. Inbody said there is a report of funds used for particular areas. The Justice Court referrals are tracked, but it is unclear what the Circuit Court is doing. If the Sheriff refers people to this program, that can be charged to the department. However, it is sometimes hard to know where the referral originated. Mr. Kanner said the current contract could be amended to raise the `not to exceed' cap for Justice Court referrals. It seems fair that this should be covered, at least for this year. A fee for service arrangement is best, but it is sometimes hard to track. Commissioner Unger said that it is a low-cost, valuable service; Mr. Kanner replied that it is not required by law, though. Commissioner Baney noted that the County should not bear the entire cost if the cities are referring people to them as well. Commissioner Luke would like to discuss this situation with the cities. Mr. Inbody said that this is a diversion program, usually for small claims. The Board agreed on a short-term solution for this year, but wants to address this issue with the cities as soon as possible. 4. Discussion of Community Grants for FY 2011- Process and Funding. A committee reviews these requests once a year, and decisions are made during the budget process. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 3 of 8 Pages 5. Discussion of Local Preference Contracting Options. Mark Pilliod said that he was asked to determine if and when local preference contracts could be used. Some members of the local construction industry asked whether this could be done. He has looked at statute and case authority, and his concerns are that it would be difficult to enforce a local preference. There are two areas of concern. One is statutory preemption; it is clear that the legislature declared that the lowest responsible bidder gets the contract. Although there are opportunities for local jurisdictions or any agency to create exceptions, these do not include an exception for local preference. The principal concern is the state preemption, but there are separate arguments that could arise, including violations of the State and Federal Constitutions that prohibit the creation of special rules to favor one class over another. There are cases at both levels that deal with preferences, including one at the U.S. Supreme Court, requiring a percentage of local workers be used. The Court remanded the case to the lower courts, with the idea that the entity could try to justify that kind of exception. It appears this did not proceed further. Another case relied upon preferences for minority, women and emerging small business, and cobbled together a local preference within the document, but a lot of money and time was probably spent to try to justify this. There are protections for minority, women and emerging small businesses, but those provisions have to be justified. They are designed to combat evidence of past discrimination against any of these groups. The findings and justification have to do with an inability to participate effectively in the marketplace. Mr. Pilliod said that he viewed a State document presented by a local contractor as evidence that a local preference could be used. This document had to do with replacing a bridge on I-84. It was a very technical project due to its location and other factors. It was not a design, low-bid project, so they were able to select the contractor based on a variety of issues. It did contain some cryptic language about supporting the local work force, but he could not find criteria in the bid book that was specific about this as a requirement or as a way to narrow the selection of a contractor. There was nothing in the bid package in this regard; just the clauses relating to supporting women, minority or emerging small businesses. There was nothing specific about using the local work force. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 4 of 8 Pages He also did not find anything having to do with doing smaller projects that collectively make a larger project. The City of Portland was said to have done this, but when he contacted their representatives, they said they could only do this on small projects that require verbal bids only. Commissioner Luke observed that there has to be a good reason not to use the low bid. It levels the playing field. Commissioner Baney asked about the experience provision. Perhaps projects should not be packaged, but packaging work could result in the best overall price. Mr. Pilliod stated that when you are removing fill from one area and using the fill in another location, such as the Knott Landfill project, it does not make sense to have two contractors involved. Efficiencies will be lost. Mr. Kanner added that liability issues get a lot more complicated as well if you have more than one contractor on a site. Commissioner Baney said that Mr. Wynne is tracking the costs and any change orders to see if there are valid concerns. Mr. Pilliod stated that he looked at the bid package, and all bidders got the same information. They would have known the nature of any obstacles that might be encountered. It was fairly straightforward. Unless there is a valid justification for a change order, it will be difficult for a contractor to later say the site conditions are not what they expected and then ask for more money. Susan Ross added that the contractor is responsible for knowing the site conditions, and bidding accordingly. Mr. Pilliod added that the County cannot require the contractor to use local subcontractors, either. Commissioner Unger said he is troubled by the low bid process, because you may not get the best work. However, low bid does eliminate favoritism and other potential problems. Commissioner Baney asked if they could require specific experience, such as past work with a certain type of rock. Mr. Pilliod said you could use criteria for a specific type of rock and use it for scoring purposes. The State's project on I- 84 had also to do with the time factor and disruption of traffic. They scored the technical side on this basis. Commissioner Unger noted that the City of Redmond did this with the downtown project. However, typically this cannot be used that often without strong justification. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 5 of 8 Pages Commissioner Baney said that there is also value to others staying in the area during a project and spending money locally. Commissioner Unger stated that he would like to learn more about how to support local businesses. Mr. Pilliod replied that some places try to `fly under the radar' with small projects and informal bids. Requests for goods and services under a certain amount require three quotes, and those can be local. It still needs to be awarded to the lowest bidder. 6. Review of Proposed Criteria for Economic Development Fund. Mr. Kanner said that the remaining dollars in the business loan fund plus revenue from foreclosures could create a fund to be used for encouraging new business. He then went over a draft Resolution indicating the details. This would be used for encouraging new businesses and helping existing businesses expand within Deschutes County. It would primarily cover business relocation expenses. Roger Lee or Eric Stobel of Economic Development for Central Oregon could come to the County on a case-by-case basis with proposals as they arise. Mr. Lee said that there are some State funds available for certain things, but it takes a lot of creativity to use those. Discussion occurred regarding whether this should involve low-interest loans or forgivable loans, and how to replenish the fund. Mr. Kanner said that this would be an annual decision of the Board and Budget Committee. There may always be some one-time funds coming in that could be used in this fashion. Mr. Kanner noted that he wants to be clear that this is for job creation purposes. State funding is sporadic and everyone tries to get it. This would be a local source used for local economic development. Commissioner Unger noted that this is a good solution and the best use of these funds. Commissioner Luke asked whom a company would contact first. Mr. Kanner said requests for disbursements would be made after they go through EDCO, and Mr. Lee or Mr. Stobel would need to provide assurances that the expenses are legitimate. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 6 of 8 Pages There is a risk as to whether these efforts will be successful, but Mr. Kanner observed that was the same issue with the business loan fund. It is a calculated risk. Commissioner Baney commented that a few will say that the government should not spend tax dollars in this fashion. She asked if there could also be a duplication of efforts. Chair Luke replied that government is typically involved, primarily with the infrastructure. This will be reviewed after some clarifications are made. 7. Update of Commissioners' Meetings and Schedules. Commissioner Baney said that she is meeting with the Bulletin editorial board on March 30. She and Mr. Kanner are attending the Central Oregon Visitors' Association meeting on March 30. The Board is interviewing candidates for Planning Commission positions on March 3 0. Commissioner Unger stated he is attending an advisory meeting of the Oregon Department of Fish & Wildlife on Saturday, April 3, in Salem. 8. Other Items. The Board went into Executive Session under ORS 192.660(2)(e), real property negotiations, at 2:55 p.m. At 3:15 p.m., the meeting adjourned and the following action was taken. BANEY: Direct staff to secure, within 30 days, a written lease agreement with the Bethlehem Inn, covering a maximum of two years. Staff also needs to convey the County's support for emergency housing services. UNGER: Second. Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 7 of 8 Pages VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Commissioner Baney said that Scott Johnson was selected to receive the 2010 Mental Health Award for Excellence, and asked that the Board approve signature of the relevant letters. LUKE: Move Commissioner Baney be authorized to sign for the Board. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Being no further items addressed, the meeting adjourned at 3:55 p.m. DATED this 29th Day of March 2010 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair aCC (46^- Alan Unger, Vice Chair ATTEST: Tammy Baney, Com issioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, March 29, 2010 Page 8 of 8 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MARCH 29, 2010 1. Finance Update - Marty Wynne 2. Grant Requests - Video Lottery Funds - Dave Inbody • La Pine Park & Recreation • Nature of Words • Volunteers in Medicine 3. Discussion of Community Dispute Resolution Report -David Inbody 4. Discussion of Community Grants for FY 2011 - Process and Funding - Dave Inbody 5. Discussion of Local Preference Contracting Options - Mark Pilliod 6. Review of Proposed Criteria for Economic Development Fund - Dave Kanner 7. Update of Commissioners' Meetings and Schedules 8. Other Items Executive Session under ORS 192.660(2)(e), real property negotiations PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. if you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. N N ti 0 d N •E 0 < L N o.o p N~ ~ V N Q~ L 4 r. V ,Q V I Q 4 Q v • •C ca wl 1 ~ a Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA March 29, 2010 (1) Monthly Investment Report (2) February 2010 Financials rn _ (D LO M ' M O N O C e- 00 CO U) N C C O N ~ C L y E!3 ess (D y Ln 0) NN U.) 1l- > LL M M - N = p N N CO 0 - r N N ~ r r r d U. 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' S j m, j m miU m ~'M m O m'g V'm l U 1 m - - 0 0,1 m ml m1 ) m. m S of=l=' m LL E 2 E o z Z• Co dZ 0 S a3 0 2'.LL 2 IZ;2I o L LIZ LL 2 U ml m 1~ 'J ' 2' (D = I ~ ' ' CD w : r ! j 'T I O.' - .m F- m m LL u- LL LL LL 72 LL LL U LL (n LL (n Y LL I LL, LL D LL. LL's- LL LL LL lL ' _ F. Memorandum Date: March 15, 2010 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find February 2010 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370- 399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust (675). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End $ Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 6,050,000 $ 6,775,995 $ 725,995 100% 112% $6,050,000 $6,775,995 $ 725,995 Revenues Property Taxes 13,215,231 19,514,776 6,299,545 67% 98% a) 19,822,847 20,674,385 851,538 Gen. Rev. - excl. Taxes 1,947,641 2,240,806 293,165 67% 77% b) 2,921,462 2,921,462 - Assessor 547,136 641,227 94,091 67% 78% c) 820,704 820,704 - County Clerk 695,447 1,010,975 315,528 67% 97% d) 1,043,171 1,477,971 434,800 BOPTA 9,194 11,441 2,247 67% 83% c) 13,791 13,791 - District Attorney 221,867 125,425 (96,442) 67% 38% 332,800 381,603 48,803 Finance/Tax 124,699 150,374 25,675 67% 80% c) 187,049 197,827 10,778 Veterans 46,795 52,045 5,250 67% 74% 70,192 70,192 - Property Management 57,632 58,632 1,000 67% 68% 86,450 86,450 - Grant Projects 1,335 1,336 1 67% 67% 2,000 2,000 - Total Revenues 16,866,977 23,807,038 6,940,061 67% 94% 25,300,466 26,646,385 1,345,919 TOTAL RESOURCES 22,916,977 30,583,033 7,666,056 67% 98% 31,350,466 33,422,380 2,071,914 REQUIREMENTS: Exp. Expenditures Assessor 2,193,754 2,042,435 151,319 67% 62% 3,290,631 3,290,631 - County Clerk 973,803 835,633 138,170 67% 57% 1,460,704 1,450,704 10,000 BOPTA 39,805 33,491 6,314 67% 56% 59,708 63,614 (3,906) District Attorney 3,058,175 3,029,077 29,098 67% 66% 4,587,263 4,563,140 24,123 Finance/Tax 497,647 505,367 (7,720) 67% 68% e) 746,471 703,061 43,410 Veterans 150,467 155,170 (4,703) 67% 69% 225,701 225,701 - Property Management 159,790 157,977 1,813 67% 66% 239,685 239,685 - Grant Projects 70,449 68,593 1,856 67% 65% 105,673 105,673 - Non-Departmental 1,075,337 544,443 530,894 67% 34% 1,613,006 1,493,006 120,000 Contingency 4,063,142 - 4,063,142 67% 0% 6,094,713 6,094,713 12,282,369 7,372,185 4,910,184 67% 40% 18,423,555 12,135,215 6,288,340 Transfers Out 8,617,941 8,390,857 227,084 67% 65% 12,926,911 12,926,911 - TOTAL REQUIREMENTS 20,900,310 15,763,042 5,137,268 67% 50% 31,350,466 25,062,126 6,288,340 NET (Resources - Requirements) 2,016,667 14,819,990 12,803,323 - 8,360,254 8,360,254 Beginning NWC per Reques ted Budget 8,300,000 a) Projection based on actual collections through November 30, 2009. b) Year to date includes annual PILT payment of $467,230. c) Includes 3 quarters of A & T Grant: Assessor-$578,561, Tax-$136,261 and BOPTA-$11,441. d) Significant foreclosure and refinancing recordings. e) Year to date includes expenditures paid annually. COMM JUSTICE-JUVENILE Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % C'011.% Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,085,000 $1,200,041 $ 115,041 100% 111% $ 1,085,000 $1,200,041 $ 115,041 Revenues Federal Grants 21,183 21,145 (38) 67% 67% a) 31,775 52,994 21,219 SB #1065-Court Assess. 40,000 33,201 (6,799) 67% 55% 60,000 55,000 (5,000) Discovery Fee 10,667 9,683 (984) 67% 61% 16,000 12,000 (4,000) Food Subsidy 20,000 15,557 (4,443) 67% 52% b) 30,000 38,000 8,000 OYA Basic & Diversion 221,633 138,137 (83,496) 67% 42% c) 332,450 340,076 7,626 Inmate/Prisoner Housing 40,000 69,900 29,900 67% 117% d) 60,000 120,000 60,000 Inmate Commissary Fees 533 207 (326) 67% 26% 800 400 (400) Contract Payments 138,761 47,826 (90,935) 67% 23% e) 208,141 82,500 (125,641) Miscellaneous 200 147 (53) 67% 49% 300 300 - MIP Diversion Fees 667 225 (442) 67% 23% 1,000 500 (500) Interest on Investments 8,667 11,787 3,120 67% 91% 13,000 16,000 3,000 Leases 1,632 1,600 (32) 67% 65% 2,448 2,400 (48) Grants - Private - 635 635 67% n/a - 635 635 Health & Human Svcs Chg - 1,245 1,245 67% n/a - 2,000 2,000 CCF Interfund Grant 45,333 31,148 (14,185) 67% 46% 9 68,000 54,495 (13,505) Crime Prv Svcs Interfnd Grnt 13,333 10,521 (2,812) 67% 53% f) 20,000 20,000 - Total Revenues 562,609 392,964 (169,645) 67% 47% 843,914 797,300 (46,614) Transfers In-General Fund 3,695,457 3,695,456 (1) 67% 67% 5,543,186 5,543,186 - TOTAL RESOURCES 5,343,066 5,288,461 (54,605) 67% 71% 7,472,100 7,540,527 68,427 REQUIREMENTS: Exp. Expenditures Community Justice-Juvenile Personal Services 1,886,768 1,871,953 14,815 67% 66% 2,830,152 2,884,000 (53,848) Materials and Services 881,398 725,520 155,878 67% 55% g) 1,322,097 1,148,000 174,097 Capital Outlay 67 - 67 67% 0% 100 100 - Juvenile Resource Center Personal Services 1,688,103 1,537,225 150,878 67% 61% 2,532,154 2,342,000 190,154 Materials and Services 123,269 122,799 470 67% 66% 184,903 183,000 1,903 Capital Outlay 67 - 67 67% 0% 100 - 100 Contingency 401,729 - 401,729 67% n/a 602,594 602,594 TOTAL REQUIREMENTS 4,981,401 4,257,497 723,904 67% 57% NET (Resources - Requirements) 361,665 1,030,964 669,299 Beginning NWC per Requested Budget 7,472,100 6,557,100 915,000 983,427 983,427 987,000 a) Federal Grant projection increased for funds not spent in prior fiscal year. Reimbursements received quarterly. b) Food Subsidy receipts reflect payments for July-December. c) OYA Basic and Diversion second quarter payment received in February. Payments are based on reimbursement requests for actual expenditures in prior quarter. Department anticipates projected amount to be received in full by end of fiscal year. d) Utilization of housing for juveniles by Crook County projected to exceed original estimates. e) YTD BRS revenue for July-January. Projection reduced to reflect actual youth count at less than half of original estimate. f) Second quarter payments received in February. g) Positive variance a result of accruals during July of June expenses, BRS contract payments being lower than anticipated due to low youth count in the program and a decrease in Maplestar contract for youth services. SHERIFF - Fund 255 Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES: Beg. Net Working Capital Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues TOTAL RESOURCES Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ - $ 183,677 $ 183,677 100% nla $ - $ 183,677 $ 183,677 13,495,291 11,611,695 (1,883,596) 67% 57% a) 20,242,936 17,359,242 (2,883,694) 8,478,215 7,737,343 (740,872) 67% 61% a) 12,717,322 11,098,867 (1,618,455) - 17,863 17,863 67% n/a - 35,000 35,000 21,973,506 19,366,901 (2,606,605) 67% 59% 32,960,258 28,493,109 (4,467,149) 21,973,506 19,550,578 (2,422,928) 67% 59% 32,960,258 28,676,786 (4,283,472) REQUIREMENTS: EXPENDITURES & TRANSFERS Exp. Sheriffs Division 1,436,925 1,372,388 64,537 67% 64% 2,155,388 2,155,388 - Civil 491,641 487,912 3,729 67% 66% 737,461 737,461 - Automotive/Communications 931,923 894,498 37,425 67% 64% 1,397,884 1,397,884 - Investigations/Evidence 1,121,551 996,490 125,061 67% 59% b) 1,682,327 1,593,327 89,000 Patrol/Civil/Comm Supp 4,977,311 4,885,672 91,639 67% 65% c) 7,465,967 7,259,967 206,000 Records 428,242 393,723 34,519 67% 61% 642,363 642,363 - Adult Jail 6,103,274 5,413,299 689,975 67% 59% c) 9,154,909 8,853,909 301,000 Court Security 143,939 127,558 16,381 67% 59% 215,908 215,908 - Emergency Services 125,714 127,888 (2,174) 67% 68% 188,571 188,571 - Special Services Division 772,460 734,184 38,276 67% 63% 1,158,690 1,158,690 - Regional Work Center 1,825,228 1,551,487 273,741 67% 57% c) 2,737,842 2,423,842 314,000 Training Division 266,702 216,652 50,050 67% 54% 400,053 400,053 - Other Law Enforcement Svcs 351,801 369,538 (17,737) 67% 70% 527,702 527,702 - Non-Departmental 308,696 442,032 (133,336) 67% 95% 463,044 463,044 - Contingency 2,361,433 - 2,361,433 67% n/a 3,542,149 - 3,542,149 Transfers Out 326,667 245,000 81,667 67% 50% 490,000 490,000 - TOTAL REQUIREMENTS 21,973,507 18,258,321 3,715,186 67% 55% 32,960,258 '28,508,109 4,452,149 NET(Resources - Requirements) (1) 1,292,257 1,292,258 - 168,677 168,677 Beginning NWC per Requested Budget - a) Revenue from LED's based on actual expenditure and adjusted quarterly. Projection is based on 2nd quarter actual. b) Delay of employee retirement expenses to next year. c) Personnel expenditures less than budgeted due to unfilled positions and less than planned Materials & Services. SHERIFF 701 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 2,470,519 $ 3,343,461 $ 872,94:? 67% n/a $ 2,470,519 $ 3,343,461 $ 872,942 Revenues Tax Revenues - Current 9,879,802 14,142,578 4,262,776 67% 95% a) 14,819,703 14,981,411 161,708 Tax Revenues - Prior 333,333 683,126 349,793 67% 137% a) 500,000 727,128 227,128 Federal Grants 23,333 122,411 99,078 67% 350% b) 35,000 122,411 87,411 State Grant 30,104 53,616 23,512 67% 119% c) 45,156 71,488 26,332 Transp. of State Wards 3,333 - (3,333) 67% 0% 5,000 5,000 - SB 1145 1,147,461 1,480,995 333,534 67% 86% d) 1,721,192 1,935,336 214,144 Des. Cty Video Lottery Grant 3,333 5,000 1,667 67% n/a 5,000 5,000 - Des Cty Court Security 86,000 85,700 (300) 67% 66% 129,000 129,000 - Des Cty Juvenile Contract 2,000 5,456 3,456 67% 182% 3,000 8,000 5,000 Title III Reimbursement 100,000 47,259 (52,74.1) 67% n/a 150,000 150,000 - Transport 1,333 2,479 1,146 67% n/a 2,000 4,000 2,000 DC Fair & Expo Center - 2,100 2,100 67% n/a - 3,000 3,000 Inmate Commissary Fees 40,000 29,534 (10,466) 67% 49% 60,000 60,000 - Work Center Work Crews 28,300 19,590 (8,710) 67% 46% 42,450 42,450 - Concealed Handgun Classes 4,000 4,500 500 67% 75% 6,000 6,000 - Soc Sec Incentive-Fed 3,333 7,800 4,467 67% 156% 5,000 10,000 5,000 Miscellaneous 2,667 7,541 4,874 67% 189% 4,000 10,000 6,000 Oregon Mentors 3,333 1,902 (1,431) 67% n/a 5,000 5,000 - Medical Services Reimb 8,000 6,514 (1,486) 67% 54% 12,000 12,000 - Restitution 700 1,109 409 67% 106% 1,050 1,200 150 Sheriff Fees 106,667 138,474 31,807 67% 87% 160,000 160,000 - Interest 18,889 34,470 15,581 67% 122% 28,333 46,877 18,544 Interest on Unsegregated 2,355 2,943 588 67% 83% 3,533 3,533 - Rentals 19,999 60,030 40,031 67% 200% e) 30,000 67,236 37,236 Donations - 50 50 67% n/a - 50 50 Total Revenues 11,848,275 16,945,177 5,096,902 67% 95% 17,772,417 18,566,120 793,703 TOTAL RESOURCES 14,318,794 20,288,638 5,969,844 67% 100% 20,242,936 21,909,581 1,666,645 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Materials and Services 13,495,292 11,611,695 1,883,597 67% 57% f) 20,242,936 17,359,242 2,883,694 TOTAL REQUIREMENTS 13,495,292 11,611,695 1,883,597 67% 57% 20,242,936 17,359,242 2,883,694 NET (Resources - Requirements) 823,502 8,676,943 7,853,441 - 4,550,338 4,550,338 Beginning NWC per Requested Budget 4,722,862 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG Grant received. c) Timing of Emergency Planning grant reimbursements. d) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget. e) FBI relocation from Sheriffs Office has been delayed resulting in 6 months of additional rental revenue. 0 Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. SHERIFF 702 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,287,473 $ 1,433,708 $ 146,235 67% nla $1,287,473 $1,433,708 $ 146,235 Revenues Tax Revenues - Current 4,826,467 6,928,674 2,102,207 67% 96% a) 7,239,702 7,339,633 99,931 Tax Revenues - Prior 159,333 347,902 188,569 67% 146% a) 239,000 370,961 131,961 Federal Grants 1,333 60,606 59,273 67% 3030% b) 2,000 60,606 58,606 US Forest Service 51,000 51,000 - 67% 67% 76,500 76,500 - State Grant 125,089 121,962 (3,127) 67% 65% 187,633 187,633 - SB #1065 Court Assessment 44,667 33,201 (11,466) 67% 50% 67,000 67,000 - Marine Board License Fee 82,979 78,500 (4,479) 67% 63% 124,468 124,468 - Des Cty General Fund Grnt 575,442 10,000 (565,442) 67% 1% 863,163 863,163 - Des Cty Transient Room Tax 1,191,225 1,191,225 - 67% 67% 1,786,837 1,786,837 - City of Sisters 280,010 277,343 (2,667) 67% 66% c) 420,015 416,016 (3,999) Des Cty Tax/Fin Contract 667 1,405 738 67% 141% 1,000 1,405 405 Des Cty CDD Contract 18,122 18,122 - 67% 67% 27,183 27,183 - Des Cty Solid Waste Contr 54,365 54,364 (1) 67% 67% 81,548 81,548 - Des Cty Clerk/Election 1,333 1,263 (70) 67% 63% 2,000 2,000 - School Districts 66,667 34,252 (32,415) 67% n/a d) 100,000 100,000 - Security & Traffic Reimb 8,667 7,871 (796) 67% 61% 13,000 13,000 - Seat Belt Program 4,000 5,925 1,925 67% 99% 6,000 6,000 - Miscellaneous 6,667 7,315 648 67% 73% 10,000 10,000 - Sheriff Fees 3,333 8,403 51070 67% 168% 5,000 10,000 5,000 Court Fines & Fees 56,667 78,755 22,088 67% 93% 85,000 85,000 - Impound Fees 50,000 8,800 (41,200) 67% 12% e) 75,000 13,371 (61,629) Restitution - Street Crimes - 500 500 67% n/a - 500 500 Seizure/Forfeiture - 1,122 1,122 67% n/a - 2,500 2,500 Interest 6,667 9,991 3,324 67% 100% 10,000 12,833 2,833 Interest on Unsegregated 1,200 1,442 242 67% 80% 1,800 1,800 - Sale of Reportable Assets - 6,779 6,779 67% n/a - 10,000 10,000 Sale of Equip & Material 4,000 11,508 7,508 67% 192% 6,000 12,000 6,000 Total Revenues 7,619,900 9,358,230 1,738,330 67% 82% 11,429,849 11,681,957 252,108 TOTAL RESOURCES 8,907,373 10,791,938 1,884,565 67% 85% 12,717,322 13,115,665 398,343 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Materials and Services 8,478,215 7,737,343 740,872 67% 61% f) 12,717,322 11,098,867 1,618,455 TOTAL REQUIREMENTS 8,478,215 7,737,343 740,872 67% 61% 12,717,322 11,098,867 1,618,455 NET (Resources - Requirements) 429,158 3,054,595 2,625,437 - 2,016,798 2,016,798 Beginning NWC per Requested Budget 1,905,939 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG grant received and higher than planned HIDTA reimbursements. c) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget. d) YTD variance due to timing of revenue and expenses. e) Change in law resulting in less impound fee revenue. f) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. PUBLIC HEALTH Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 900,000 $ 1,120,355 $ 220,355 100% 124% $ 900,000 $1,120,355 $ 220,355 Revenues Medicare Reimbursement 2,667 50 (2,1317) 67% 1% 4,000 4,000 - State Grant 1,648,864 1,383,641 (265,223) 67% 56% a) 2,473,296 2,701,113 227,817 Child Dev & Rehab Center 23,158 15,379 (7,779) 67% 44% 34,737 30,759 (3,978) State Miscellaneous 142,160 115,880 (26,280) 67% 54% 213,240 227,646 14,406 OMAP 202,000 333,530 131,530 67% 110% 303,000 360,000 57,000 Family Planning Exp Proj 316,667 325,004 8,337 67% 68% 475,000 475,000 - Grants - 42,715 42,715 67% n/a b) - 42,715 42,715 FY 2008-2009 - 4,568 4,568 67% n/a - 4,568 4,568 Miscellaneous - 2,430 2,430 67% n/a - 2,430 2,430 Patient Insurance Fees 89,200 106,421 17,221 67% 80% 133,800 156,119 22,319 Health Dept/Patient Fees 101,433 84,309 (17,124) 67% 55% 152,150 124,000 (28,150) Vital Records-Birth 24,000 20,005 (3,995) 67% 56% 36,000 30,000 (6,000) Vital Records-Death 65,333 63,435 (1,898) 67% 65% 98,000 95,150 (2,850) Interest on Investments 25,333 10,971 (14,362) 67% 29% 38,000 16,180 (21,820) Donations 5,867 34,304 28,437 67% 390% 8,800 34,304 25,504 Interfund Contract 87,849 42,075 (45,774) 67% 32% c) 131,774 127,704 (4,070) Administrative Fee 18,000 18,000 - 67% 67% 27,000 27,000 - Drug Court Byrne - 1,647 1,647 67% n/a - 30,061 30,061 Total Revenues 2,752,531 2,604,364 (148,167) 67% 63% 4,128,797 4,488,749 359,952 Transfers In-Reserve Fund 16,667 - (16,667) 67% 0% 25,000 25,000 - Transfers In-General Fund 1,545,177 1,545,176 (1) 67% 67% 2,317,765 2,317,765 - TOTAL RESOURCES 5,214,375 5,269,895 72,187 67% 71% 7,371,562 7,951,869 580,307 REQUIREMENTS: Exp. Expenditures Personal Services 3,003,841 2,794,865 208,976 67% 62% a) 4,505,762 4,539,942 (34,180) Materials and Services 1,179,230 947,744 231,486 67% 54% a) 1,768,845 2,064,915 (296,070) Capital Outlay 24,601 - 24,601 67% 0% 36,902 36,902 - Transfers Out 100,000 75,000 25,000 67% 50% 150,000 150,000 - Contingency 606,702 - 606,702 67% n/a 910,053 - 910,053 TOTAL REQUIREMENTS 4,914,374 3,817,609 1,096,765 67% 52% 7,371,562 6,791,759 579,803 NET (Resources - Requirements) 300,001 1,452,286 1,168,952 - 1,160,110 1,160,110 Beginning NWC per Requested Budget 1,100,000 a) State Grant projection adjusted to actual FY 2010 contract, includes Rev. 1 - 6. Grant appropriation for revisions in process. b) Grants for HIV and Chronic Care were not included in FY 2010 budget. c) Public Health Nurse 11 for Juvenile, reduced to .60 FTE from .75 FTE. Contract is for actual expenditure. BEHAVIORAL HEALTH Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Domestic Partnership Fee Federal Grants State Grants State Miscellaneous Title 19 Liquor Revenue School Districts Miscellaneous Patient Insurance Fees Patient Fees Seizure/Forfeiture Interest on Investments Rentals Donations Interfund Contract Administrative Fee Comm. on Children & Fam Crime Prevention Services Total Revenues Year to Date Revised Year End Budget Actual Variance FY % Coll. % EBudget Projection Variance $ 2,725,000 $ 2,589,996 $ (135,004) 100% 95% $ 2,725,000 $ 2,589,996 $ (135,004) 3,667 3,395 (272) 83,333 84,061 728 1,333 90 (1,243) 66,546 75,168 8,622 3,518,057 3,684,115 166,058 123,144 100,083 (23,061) 200,470 66,714 (133,756) 70,667 77,560 6,893 46,667 54,300 7,633 27,200 47,061 19,861 165,000 80,209 (84,791) 7,667 2,271 (5,396) - 13,129 13,129 21,333 28,160 6,827 11,000 6,375 (4,625) 2,000 7,000 5,000 2,080 - (2,080) 2,023,303 2,004,638 (18,665) 14,667 - (14,667) 84,667 72,364 (12,303) 67% 62% 5,500 5,500 - 67% 67% 125,000 125,000 - 67% 5% 2,000 200 (1,800) 67% 75% a) 99,819 99,819 - 67% 70% b) 5,277,086 5,351,224 74,138 67% 54% 184,716 184,716 - 67% 22% c) 300,705 200,000 (100,705) 67% 73% 106,000 130,000 24,000 67% 78% 70,000 78,900 8,900 67% 115% 40,800 50,000 9,200 67% 32% 247,500 150,000 (97,500) 67% 20% 11,500 5,000 (6,500) 67% n/a - 13,129 13,129 67% 88% 32,000 45,000 13,000 67% 39% 16,500 16,500 - 67% 233% 3,000 7,000 4,000 67% 0% 3,120 (3,120) 67% 66% 3,034,954 3,031,954 (3,000) 67% 0% 22,000 - (22,000) 67% 57% a) 127,000 127,000 - 6,472,801 6,406,693 (66,108) 67% 66% 9,709,200 9,620,942 (88,258) Transfers In-General Fund 877,439 865,778 (11,661) 67% Transfers In-Other 170,424 253,750 83,326 67% TOTAL RESOURCES 10,245,664 10,116,217 (129,447) 67% REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 66% 1,316,158 1,316,158 - 99% 255,636 363,129 107,493 72% 14,005,994 13,890,225 (115,769) Exp. 5,270,453 4,820,230 450,223 67% 61% d) 7,905,680 7,470,661 435,019 2,702,343 2,176,611 525,732 67% 54% 4,053,514 3,653,514 400,000 53,333 - 53,333 67% 0% 80,000 - 80,000 100,000 75,000 25,000 67% 50% 150,000 150,000 - 1,211,200 - 1,211,200 67% n/a 1,816,800 - 1,816,800 TOTAL REQUIREMENTS 9,337,329 7,071,841 2,265,488 67% 50% 14,005,994 11,274,175 2,731,819 NET (Resources - Requirements) 908,335 3,044,376 2,136,041 - 2,616,050 2,616,050 Beginning NWC per Requested Budget 2,616,050 a) Grant billing received quarterly, in arrears. b) Department of Human Services Grant projected at amended contract amount for FY 2010. c) Delay in payment due to problems with the State MMIS software system. d) 10% reduction in hours through 12/31/09. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Revised Year r End I Budget Actual Variance FY % C011. % I I Bud et I Projection Variance RESOURCES: Beg. Net Working Capital $ 413,471 629,659 $ 216,188 100% 152% $ 413,471 $ 629,659 216,188 Revenues Admin-Operations 2,433 11,391 8,958 67% 312% a) 3,650 16,850 13,200 Admin-GIS 1,383 21,707 20,324 67% 1046% b) 2,075 39,925 37,850 Admin-Code Enforcement 126,300 113,618 (12,682) 67% 60% c) 189,450 157,750 (31,700) Building Safety 649,850 615,686 (34,164) 67% 63% c) 974,775 921,625 (53,150) Electrical 187,000 169,896 (17,104) 67% 61% c) 280,500 244,950 (35,550) Contract Services 170,333 72,920 (97,413) 67% 29% d) 255,500 119,200 (136,300) Env Health-On Site Prog 195,233 140,076 (55,158) 67% 48% c) 292,850 221,200 (71,650) Env Health-Lic Facilities 460,317 637,564 177,247 67% 92% e) 690,475 685,430 (5,045) Env Health - Drinking H2O 63,541 58,592 (4,949) 67% 61% f) 95,311 95,300 (11) Planning-Current 656,100 413,197 (242,903) 67% 42% g) 984,150 677,070 (307,080) Planning-Long Range 285,933 234,541 (51,39:2) 67% 55% c) 428,900 327,600 (101,300) Total Revenues 2,798,423 2,489,186 (309,23.7) 67% 59% 4,197,636 3,506,900 (690,736) Trans In-GF 811,085 811,085 - 0% n/a 1,216,627 1,216,627 - Trans In-GF for Lng Rng Ping 200,000 200,000 - 0% n/a 300,000 300,000 - Trans In-Other 77,199 - (77,19 0% 0% 115,799 114,734 (1,065) TOTAL RESOURCES 4,300,178 4,129,930 (170,248) 67% 66% 6,243,533 5,767,920 (475,613) REQUIREMENTS: Exp. 9/61 EXPENDITURES & TRANSFERS Admin-Operations 1,138,741 1,108,474 30,267 67% 65% h) 1,708,112 1,640,551 67,561 Admin-GIS 143,737 135,547 8,190 67% 63% 215,606 210,420 5,186 Admin-Code Enforcement 120,646 115,408 5,238 67% 64% h) 180,969 156,688 24,281 Building Safety 483,430 468,412 15,018 67% 65% h) 725,145 613,244 111,901 Electrical 137,813 129,864 7,949 67% 63% h) 206,719 187,846 18,873 Contract Services 176,521 171,854 4,667 67% 65% h) 264,781 245,643 19,138 Env Health-On Site Pgm 160,458 154,031 6,427 67% 64% 240,687 233,730 6,957 Env Health-Lic Facilities 330,631 330,011 620 67% 67% i) 495,946 496,146 (200) Env Health - Drinking H2O 53,732 55,079 (1,347) 67% 68% i) 80,598 82,069 (1,471) Planning-Current 539,855 518,852 21,003 67% 64% h) 809,783 793,139 16,644 Planning-Long Range 367,885 296,848 71,037 67% 54% 551,828 457,503 94,325 Transfers Out (D/S Fund) 118,440 162,418 (43,978) 0% 91% 177,660 177,660 - Contingency 390,466 - 390,466 67% n/a 585,699 - 585,699 TOTAL REQUIREMENTS 4,162,355 3,646,796 515,559 67% 58% 6,243,533 5,294,639 948,894 NET (Resources - Requirements) 137,823 483,134 345,311 - 473,281 473,281 Beginning NWC per Requested Budget 474,246 Revenues 2,489,186 Expenditures 3,646,796 Net from Operations (1,157,610) 3,506,900 5,294,639 (1,787,739) a) Revenues are higher than budgeted due to interest earnings on positive fund balance. - b) Custom GIS work revenue sporadic. Includes $37,175 reimbursement from IT-Web Programmer. c) Projections are below budget due to recent volume downturns. d) Significant drop-off in City of Redmond work. e) Revenue is received primarily in December through February following mailing of license renewal statements. f) Payments from State DHS are received irregularly. g) Significant slowdown in land use applications. h) Projection reflects layoffs/hour reductions effective in February and the Building Official retirement in November. i) Due to classification changes and salary adjustments, it is expected that total budget will be slightly exceeded. ROAD Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % I I Budget Projection Variance RESOURCES: Beg. Net Working Capital $4,871,665 $ 4,891,649 $ 19,984 100% 100% $ 4,871,665 $ 4,891,649 $ 19,984 Revenues Federal Reimbursements 326,667 - (326,667) 67% 0% 490,000 12,154 (477,846) System Development Chrg - 462 462 67% n/a - 462 462 Mineral Lease Royalties 6,667 31,462 24,795 67% 315% 10,000 31,462 21,462 Forest Receipts 1,654,667 2,482,350 827,683 67% 100% a) 2,482,000 2,482,350 350 State Grant 276,985 - (276,985) 67% 0% 415,477 - (415,477) State Miscellaneous - 54,322 54,322 67% n/a - 54,322 54,322 Motor Vehicle Revenue 5,333,333 5,212,123 (121,210) 67% 65% 8,000,000 8,000,000 - City of Bend 150,000 279,019 129,019 67% 124% b) 225,000 281,000 56,000 City of Redmond 166,667 316,603 149,936 67% 127% b) 250,000 316,603 66,603 City of Sisters 6,667 - (6,667) 67% 0% b) 10,000 10,000 - City of La Pine 6,667 - (6,667) 67% n/a b) 10,000 10,000 - Admin Recovery (SDC) 333 982 649 67% n/a 500 1,200 700 Miscellaneous 86,667 18,550 (68,117) 67% 14% 130,000 156,075 26,075 Road Vacations 667 500 (167) 67% 50% 1,000 1,000 - Interest on Investments 33,333 32,521 (812) 67% 65% 50,000 40,000 (10,000) Other Bank/LGIP Interest - 1,482 1,482 67% n/a - 1,600 1,600 Parking Fees - 150 150 67% n/a - 375 375 Interfund Contract 466,667 - (466,667) 67% 0% c) 700,000 730,000 30,000 Equipment Repairs 183,333 172,204 (11,129) 67% 63% 275,000 245,000 (30,000) Vehicle Repairs 60,000 - (60,000) 67% 0% c) 90,000 90,000 Vegetation Management 23,333 - (23,333) 67% 0% c) 35,000 20,000 (15,000) Inter-fund: Forester 14,667 - (14,667) 67% 0% c) 22,000 22,000 - Car Washes 1,667 1,982 315 67% 79% 2,500 3,300 800 Car Rental - 406 406 67% n/a - 500 500 Sale of Eqp & Material 533,333 452,593 (80,740) 67% 57% 800,000 568,175 (231,825) Total Revenues 9,332,320 9,057,711 (274,609) 67% 65% 13,998,477 13,077,578 (920,899) Trans In - CDD 12,127 - (12,127) 67% 0% 18,190 18,190 - Trans In - Solid Waste 472,378 354,284 (118,094) 67% 50% d) 708,567 708,567 - Trans In - Transp SDC 50,000 37,500 (12,500) 67% 50% d) 75,000 75,000 - Trans In-Road Imp Res 6,667 - (6,667) 67% 0% c) 10,000 10,000 - TOTAL RESOURCES 14,695,157 14,341,144 (391,513) 67% 75% 19,681,899 18,780,984 (900,915) REQUIREMENTS: Exp. Expenditures Personal Services 3,776,915 3,503,707 273,208 67% 62% 5,665,373 5,311,065 354,308 Materials and Services 6,088,807 5,311,677 777,130 67% 58% e) 9,133,210 8,354,124 779,086 Capital Outlay 1,800,000 1,209,639 590,361 67% 45% 2,700,000 1,283,914 1,416,086 Transfers Out 266,667 - 266,667 67% 0% 400,000 400,000 - Contingency 1,188,877 - 1,188,877 67% n/a 1,783,316 - 1,783,316 TOTAL REQUIREMENTS 13,121,266 10,025,023 3,096,243 67% 51% NET (Resources - Requirements) 1,573,891 4,316,121 2,704,730 Beginning NWC per Requested Budget a) Annual payment, $2,482,350, received January 15, 2010. b) Billed upon completion of work. c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, and 430. d) Transfer made quarterly. e) Seasonal expenditures, Aggregate/Asphalt & Preservation/Overlays 19,681,899 15,349,103 4,332,796 - 3,431,881 3,431,881 3,430,429 ADULT PAROLE & PROBATION Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES: Beg. Net Working Capital Revenues DOC Measure 57 State Miscellaneous Alternate Incarceration State Subsidy SB 1145 Probation Work Crew Fees Miscellaneous Electronic Monitoring Fee Probation Superv. Fees Interest on Investments Interfund - Sheriff Crime Prevention Services Total Revenues Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 467,892 $ 487,674 $ 19,782 100% 104% $ 467,892 $ 487,674 $ 19,782 144,870 217,350 72,480 67% 100% a) 217,305 217,350 45 5,333 4,301 (1,032) 67% 54% 8,000 4,301 (3,699) - 30,918 30,918 67% n/a b) - 30,918 30,918 19,667 9,980 (9,687) 67% 34% b) 29,500 13,306 (16,194) 1,893,283 2,221,492 328,209 67% 78% c) 2,839,925 2,961,990 122,065 26,667 23,610 (3,057) 67% 59% 40,000 36,000 (4,000) 2,000 3,190 1,190 67% 106% 3,000 5,000 2,000 106,667 119,129 12,462 67% 74% d) 160,000 175,000 15,000 146,667 150,911 4,244 67% 69% 220,000 220,000 - 6,000 8,534 2,534 67% 95% 9,000 9,000 - 33,333 37,500 4,167 67% 75% 50,000 50,000 - 33,333 25,000 (8,333) 67% 50% e) 50,000 50,000 - 2,417,820 2,851,915 434,095 67% 79% 3,626,730 3,772,865 146,135 76,686 76,687 1 67% 67% 115,029 115,029 - 2,962,398 3,416,276 453,878 67% 81% 4,209,651 4,375,568 165,917 Exp. 1,992,053 1,862,308 129,745 67% 62% 2,988,079 2,925,079 63,000 528,049 478,681 49,368 67% 60% 792,073 792,073 - 67 - 67 67% 0% 100 40,000 (39,900) 286,266 - 286,266 67% n/a 429,399 429,399 2,806,435 2,340,989 465,446 67% 56% NET (Resources - Requirements) 155,963 1,075,287 919,324 Beginning NWC per Requested Budget a) New grant appropriated for drug addicted offenders. b) Revenue recorded as alternate incarceration and state subsidy; budgeted as state subsidy. c) Offender population is greater this biennium and DOC revenues higher than estimated. d) Increase in electronic monitoring use by the courts. e) Payments made quarterly. 4,209,651 3,757,152 452,499 - 618,416 618,416 616,371 COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Proiection Variance RESOURCES: Beg. Net Working Capital $ 624,543 $ 668,626 $ 44,083 100% 107% $ 624,543 $ 668,626 $ 44,083 Revenues Federal Grants 245,200 162,341 (82,859) 67% 44% d) 367,800 367,600 (200) Title IV - Family Sup/Pres 25,101 12,545 (12,556) 67% 33% a) 37,652 14,907 (22,745) HealthyStart Medicaid 63,333 25,585 (37,748) 67% 27% 95,000 95,000 - Child Care Block Grant 54,183 - (54,183) 67% 0% a) 81,275 - (81,275) Level 7 Services 116,795 167,078 50,283 67% 95% a) 175,193 257,982 82,789 HealthyStart /R-S-G 205,051 231,693 26,642 67% 75% a) 307,577 308,924 1,347 OCCF Grant 409,368 379,433 (29,935) 67% 62% a) 614,052 507,183 (106,869) Local Government Grants - 7,849 7,849 67% n/a e) - 7,849 7,849 Charges for Svcs-Misc 5,333 1,861 (3,472) 67% 23% 8,000 8,000 - Court Fines & Fees 50,000 50,436 436 67% 67% c) 75,000 70,000 (5,000) Interest on Investments 20,000 6,176 (13,824) 67% 2.1% 30,000 30,000 - Grants-Private 1,333 - (1,333) 67% 0% 2,000 2,000 - Interfund Grants 125,000 103,750 (21,250) 67% 55% 187,500 187,500 - Crime Prevention Services 49,567 30,041 (19,526) 67% 40% 74,350 74,350 - Total Revenues 1,370,264 1,178,788 (191,476) 67% 57% 2,055,399 1,931,295 (124,104) Trans from General Fund 189,555 189,555 - 67% 67% 284,333 284,333 - Total Transfers In 189,555 189,555 - 67% 67% 284,333 284,333 - TOTAL RESOURCES 2,184,362 2,036,969 (147,393) 67% 69% 2,964,275 2,884,254 (80,021) REQUIREMENTS: Exp. Expenditures Personal Services 359,985 350,399 9,586 67% 65% b) 539,978 526,639 13,339 Materials and Services 1,278,562 856,438 422,124 67% 45% a,d,e) 1,917,843 1,794,853 122,990 Capital Outlay 67 - 67 67% 0% 100 - 100 Contingency 337,569 - 337,569 67% n/a 506,354 - 506,354 TOTAL REQUIREMENTS 1,976,183 1,206,837 769,346 67% 41% 2,964,275 2,321,492 642,783 NET (Resources- Requirements) 208,179 830,132 621,953 - 562,762 562,762 Beginning NWC per Requested Budget 543,926 a) Revenue projections based on final legislative allocations. Casey mini-grant of $8,800 added. b) Personnel projection reduced due to two positions open in 1 st quarter. c) Court fees reduced for FY 2010. d) New federal grant for the Family Access Network awarded. e) Regional project contributions from Crook & Jefferson counties. SOLID WASTE Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date ' Year End Budget Actual Variance I FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138% $ 338,611 $ 466,325 $ 127,714 Revenues State Grant - 37,850 37,850 67% n/a a) - 37,850 37,850 Miscellaneous 20,000 17,108 (2,892) 67% 57% 30,000 26,210 (3,790) Franchise 3% Fees 133,333 85,449 (47,884) 67% 43% b) 200,000 200,000 - Commercial Disp. Fees 930,933 570,546 (360,387) 67% 41% c) 1,396,400 892,739 (503,661) Private Disposal Fees 1,027,533 901,816 (125,717) 67% 59% 1,541,300 1,385,323 (155,977) Franchise Disposal Fees 3,162,333 2,575,956 (586,377) 67% 54% d) 4,743,500 3,856,124 (887,376) Yard Debris 50,000 44,056 (5,944) 67% 59% 75,000 71,642 (3,358) Special Waste 20,000 14,486 (5,514) 67% 48% 30,000 24,433 (5,567) Interest 9,333 9,301 (32) 67% 66% 14,000 12,500 (1,500) Sale of Carbon Credits - - - 67% n/a - 100,000 100,000 Sale of Equip & Material 23,333 20,041 (3,292) 67% 57% 35,000 23,480 (11,520) Total Revenues 5,376,798 4,276,609 (1,100,189) 67% 53% 8,065,200 6,630,301 (1,434,899) TOTAL RESOURCES 5,715,409 4,742,934 (972,475) 67% 56% 8,403,811 7,096,626 (1,307,185) REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. 1,175,719 1,127,340 48,379 67% 64% 2,498,836 2,018,486 480,350 67% 54% e) 645,843 405,019 240,824 67% 42% 99,333 38,051 61,282 67% 26% f) 959,845 354,284 605,561 67% 25% 222,965 - 222,965 67% n/a TOTAL REQUIREMENTS 5,602,541 3,943,180 1,659,361 67% 47% NET (Resources - Requirements) 112,868 799,754 686,886 Beginning NWC per Requested Budget 1,763,578 1,706,334 57,244 3,748,254 3,266,991 481,263 968,765 968,765 - 149,000 53,460 95,540 1,439,767 708,567 731,200 334,447 - 334,447 8,403,811 6,704,117 1,699,694 392,509 392,509 392,509 a) Was due last fiscal year but received in FY 2010. b) Due April 15, 2010. c) This is largely construction waste and has not picked back up as yet. d) Rate increase went into effect January 1, 2010. e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the fiscal year. f) Capital item purchases are spread out throughout the fiscal year. RISK MANAGEMENT Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES Transfers In-PERS Reserve TOTALRESOURCES Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Repair / Replacement Total General Liability PROPERTY DAMAGE Insurance Repair/ Replacement Total Property Damage VEHICLE Professional Service Insurance Loss Prevention Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Insurance Loss Prevention Miscellaneous Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Total Direct Insurance Costs Insurance Administration: Personal Services Materials & Service Capital Outlay Total Insurance Administration Contingency TOTAL REQUIREMENTS NET NWC per Requested Budget Year to Date Year End Bud Let Actual Variance % of FY % Coll. Budget Projection Variance $2,491,977 $2,669,291 $177,314 100% 107% 304,643 304,628 (15) 67% 67% 190,863 190,736 (127) 67% 67% 122,797 122,796 (1) 67% 67% 570,569 570,560 (9) 67% 67% 106,794 106,802 8 67% 67% 16,667 - (16,667) 67% 0% 6,667 121,376 114,709 67% 1214% 600 595 (5) 67% 66% 2,667 (22) (2,689) 67% -1% 14,667 10,570 (4,097) 67% 48% 20,000 24,263 4,263 67% 81% 1,356,932 1,452,304 95,372 67% 71% 67 - (67) 67% 0% 3,848,976 4,121,595 272,619 67% 91% $2,491,977 $2,669,291 $177,314 456,964 456,964 - 286,294 286,294 - 184,195 184,195 - 855,854 855,854 - 160,191 160,191 - 25,000 25,000 - 10,000 125,000 115,000 900 900 - 4,000 4,000 22,000 22,000 30,000 30,000 - 2,035,398 2,150,398 115,000 100 - (100) 4,527,475 4,819,689 292,214 Exp. 59,284 974 307 144,381 a) 25 4,192 243,408 209,162 34,246 67% 57% 365,112 350,000 15,112 135,996 a) 121,684 b) 200,000 257,680 (57,680) 67% 86% 300,000 340,000 (40,000) 1,095 411 11,678 78,717 80,000 91,900 (11,900) 67% 77% 120,000 110,000 10,000 460,288 81,028 22,862 21,624 413,333 585,802 (172,469) 67% 94% 620,000 800,000 (180,000) 93,333 170,808 (77,475) 67% 122% c) 140,000 200 000 (60 000) , , 1,030,075 1,315,352 (285,278) 67% 85% 1,545,112 1,800,000 (254,888) 182,689 178,752 3,937 67% 65% 274,034 274,034 164,329 123,046 41,283 67% 50% 246,493 246,493 - 67 - 67 67% 0% 100 - 100 347,085 301,798 45,287 67% 58% 520,627 520,527 100 1,641,157 - 1,641,157 67% n/a 2,461,736 - 2,461,736 3,018,317 1,617,150 1,401,167 67% 36% 4,527,475 2,320,527 2,206,948 830,659 2,504,445 1,673,786 - 2,499,162 2,499,162 2,500,000 a) Annual insurance payment (10/1/09-10/01/10), of $138,000 for Gen Liab and $135,996 for Property Damage, expended in October. b) Expenditures in property damage is offset by claims reimbursement revenue. c) Expenditure for the quarter ended 9/30/09, paid in November, is $101,687. Unemployment payments required due to layoffs in CDD and Health Services. DESCHUTES COUNTY 911 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance of FY % Coll. Budget Projection Variance RESOURCES: Beg. Net Working Capital $5,137,000 $ 5,611,168 $ 474,168 Revenues Property Taxes - Current 4,087,188 5,860,612 1,773,424 Property Taxes - Prior 66,667 246,254 179,587 State Reimbursement 16,333 4,048 (12,285) Telephone User Tax 357,333 418,350 61,017 Data Network Reimb. 22,667 26,032 3,365 Jefferson County 18,667 37,215 18,548 User Fee 40,333 51,388 11,055 Contract Payments 46,667 25,574 (21,093) Miscellaneous 5,667 5,854 187 Interest 24,000 59,552 35,552 Interest on Unsegregated Tax 2,500 1,219 (1,281) Total Revenues 4,688,022 6,736,098 2,048,076 Transfers In-Other 67 - (67 TOTAL RESOURCES 9,825,022 12,347,266 2,522,244 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 100% 109% $ 5,137,000 $ 5,611,168 $ 474,168 67% 96% a) 6,130,782 6,208,795 78,013 67% 246% a) 100,000 270,275 170,275 67% 17% b) 24,500 6,000 (18,500) 67% 78% 536,000 536,000 - 67% 77% c) 34,000 27,880 (6,120) 67% 133% 28,000 37,215 9,215 67% 85% d) 60,500 60,500 - 67% 37% e) 70,000 26,000 (44,000) 67% 69% 8,500 8,500 - 67% 165% 36,000 75,000 39,000 67% 33% 3,750 3,750 - 67% 96% 7,032,032 7,259,915 227,883 67% 0% 100 - (100) 67% 101% 12,169,132 12,871,083 701,951 Exp. 2,544,191 2,315,784 228,407 67% 61% 3,816,287 3,606,287 210,000 859,681 622,184 237,497 67% 48% 1,289,522 1,289,522 - 116,667 13,830 102,837 67% 8% 175,000 175,000 - 1,292,626 - 1,292,626 67% 0% 1,938,939 1,938,939 - 3,299,589 - 3,299,589 67% n/a 4,949,384 - 4,949,384 8,112,754 2,951,798 5,160,956 67% 24% 12,169,132 7,009,748 5,159,384 1,712,268 9,395,468 7,683,200 - 5,861,335 5,861,335 Beginning NWC per Requested Budget a) Projection based on actual collections through November 30, 2009. b) Less activity being performed. c) Annual billings. d) 12% of collections came from an unanticipated/temporary COIDC contract: 4/1/09-11/30/09 e) Less contract activity with law enforcement agencies. 5,861,335 Health Benefits Trust Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges PIT Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Prescription Rebates Interest Total Revenues TOTALRESOURCES REQUIREMENTS Expenditures: Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget * Projection Variance $17,894,797 $ 17,894,797 $ (0) 100% 100% $17,894,797 $17,894,797 $ (0) 6,986,667 6,989,180 2,513 67% 67% a) 10,480,000 10,480,000 36,667 30,338 (6,329) 67% 55% 55,000 55,000 - 220,000 226,765 6,765 67% 69% 330,000 330,000 - 666,667 734,424 67,757 67% 73% 1,000,000 1,070,000 70,000 333,333 403,366 70,032 67% 81% 500,000 565,000 65,000 - 12,389 12,389 67% n/a - 12,389 12,389 150,000 154,369 4,369 67% 69% 225,000 225,000 - 8,393,333 8,550,831 157,497 67% 68% 12,590,000 12,737,389 147,389 26,288,130 26,445,627 157,497 92% 87% Exp. 30,484,797 30,632,186 147,389 Personal Services 72,865 69,165 3,700 67% Materials & Services Conferences and Seminars 2,000 530 1,470 67% Claims Paid-Medical/Rx 9,498,384 7,686,423 1,811,961 67% Claims Paid-Dental/Vision 1,214,667 1,145,605 69,062 67% Refunds - (60,834) 60,834 67% Insurance Expense 248,360 248,443 (83) 67% State Assessments 7,667 68,989 (61,322) 67% Administration Fee 195,176 260,804 (65,628) 67% PPO Fee 54,432 25,046 29,386 67% Health Impact 33,048 33,120 (72) 67% Printing 6,667 2,047 4,620 67% Program Supplies 66,667 1,239 65,428 67% Other 19,373 18,435 938 67% Total Materials & Services 11,346,439 9,429,846 1,916,593 67% Capital Outlay - - - 67% Contingency 8,903,827 - 8,903,827 67% 63% 18% 54% b) 63% b) n/a 67% n/a c) 89% 31% 67% 20% 1% 63% 55% 0% 0% TOTAL REQUIREMENTS 20,323,131 9,499,011 10,824,120 67% 31% 109,297 109,297 3,000 3,000 - 14,247,576 11,419,829 2,827,747 1,822,000 1,702,042 119,958 - (60,834) 60,834 372,540 372,540 - 11,500 11,500 292,764 292,764 - 81,648 81,648 - 49,572 49,572 - 10,000 10,000 - 100,000 100,000 - 29,059 29,059 - 17,019,659 14,011,119 3,008,540 100 - 100 13,355,741 - 13,355,741 30,484,797 14,120,416 16, 364,381 NET (Resources - Requirements) 5,964,999 16,946,616 10,981,617 - 16,511,770 16,511,770 * Proposed revisions to FY 2010 original budget _ Beginning NWC per Requested Budget 16,400,000 a) Amount budgeted to be transferred from operating funds for FY 2010. b) Projection based on annualizing 35 weeks of claims paid. 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IM..OI INI 1 Ipl 0 1 ' I ' 1 NI OI MIN; IN O N' NO r r l I(V~ ~ ' iM I'i ICI ~I ;a)1 I ~ I I I i r i ic0, co i I co v I v,.- I 1 ~I I I i I •N ~1 ' Ia 1il CA I I 1 1 m, ~ ~ l ! m I o l i 1 i I IC 1 I clal Iml c j0 !W Hof a yl~ 4) 4) ~ . • _ I Ivy,. aI I I'Vi O. c1 IUI I o of TI- I I i 2 I la ~ OiU- "a T 2 C'm ml ~I ~CIm CIE y c m ml m It'-i yI c n Q" VIc 0 mI Ic V' O ~2 Q, 'm m N T O 0'0 CI t x W; 1 INlZ ILL It C ~LLT c- a t ; I a I LL C m O' ) > , LLl U ml m m I CI co10 o E > m (n 2 I2IU m OIOL N~ C O C m oa 006 ml clcnl ~I rn1a m o• OI o C a. x' co 0 E W N' c O ml `5 015 ` •ea, 'LLI m U -l ON E LLI ~ I~ C m m w C . l m U O 7 M -I c9 m0 LL"U ml LLI x pI m E - I T 1 w.;a EI E a yI mt 0 OINIm NI 071 EIOINIO I°~IV1> m L_IOI ~ 15 E2 a OI O mI I ZI 5 U of m ml E 2 0 mlt NI`I~NINImIOImICj~IO I off 1 I ! =la w ~Ir U) =;UI>'S CIF! 6! m m~Q g U'o' C a c ti'rI c 1U!~I~iI¢ ~I~1 - F c u`°IOI OI l ~I m `t co Ol I I Z :u 0 co a In lz Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Eight Months Ended February 28, 2010 RESOURCES: Beg. Net Working Capital Receipts: Security & Traffic Reimb Miscellaneous Vending Machines Telephone Fees - Events Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Donations Interfund Contract Total Receipts Transfers In General Fund Transient Room Tax Welcome Center County Fair (619) F & E Reserve (617) Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfer to Reserve Fund (617) Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 75,000 $ 42,232 $ (32,768) 100% 56% $ 75,000 $ 42,232 $ (32,768) 12,000 - (12,000) 67% 0% 12,000 - (12,000) 2,338 3,659 1,321 67% 91% 4,000 5,321 1,321 1,150 1,319 169 67% 57% 2,300 2,469 169 600 - (600) 67% 0% 1,200 600 (600) 303,200 170,229 (132,971) 67% 32% 540,000 382,729 (157,271) 1,330 (155) (1,485) 67% -8% 2,000 514 (1,486) 44,000 13,418 (30,582) 67% 23% 58,000 42,033 (15,967) 2,000 - (2,000) 67% 0% 7,000 5,000 (2,000) 2,000 1,185 (815) 67% 3% 45,000 44,185 (815) 133,000 51,459 (81,541) 67% 22% 235,000 121,177 (113,823) 16,420 43,000 26,580 67% 50% 86,420 113,000 26,580 - 3,300 3,300 67% n/a - 3,300 3,300 - - - 67% 0% 45,000 45,000 - 518,038 287,414 (230,624) 67% 28% 1,037,920 765,328 (272,592) 99,000 98,960 (40) 67% 50% 197,919 197,919 - 11,383 11,382 (1) 67% 50% 22,765 22,765 - 80,000 80,000 - 67% 100% 80,000 80,000 197,421 80,000 (117,421) 67% 41% a) 197,421 80,000 (117,421) - 67% n/a c) - 250,000 250,000 387,804 270,342 (117,462) 498,105 630,684 132,579 980,842 599,987 (380,855) 67% 37% 1,611,025 1,438,244 (172,781) E-.p7/61 549,792 509,787 40,005 67% 62% 824,769 784,709 40,060 354,216 306,676 47,540 67% 58% b) 531,604 509,892 21,712 79,393 73,035 6,358 67% 63% 116,188 116,188 - - - - 67% 0% 100 - 100 - - - 67% 0% c) 16,412 - 16,412 - - 67% n/a 121,952 - 121,952 983,401 889,498 93,903 67% 55% 1,611,025 1,410,789 200,236 (2,559) (289,511) (286,952) - 27,455 27,455 a) Transfer from Annual County Fair fund will be $112,303 less than budgeted. b) It is likely that M & S will be less than what is currently projected. c) Instead of a transfer TO the Reserve Fund, a transfer will be made FROM the Reserve Fund. Accrued Revenue (Accounts Receivable): Current Month Events 12,577 Prior Months 10,267 Total Accounts Receivable 22,843 Deposits Received for Future Events: 2010: March 14,977 April 6,375 May 5,965 June 1,540 FY 2011 July 32,370 August 180 September 1,200 October 1,800 November 4,550 December 275 February 300 March 250 April 1,000 May 600 FY 2012 & beyond 6,550 TOTAL 77,932 v ~v v r oo 0 0 0 0 r- C CA ' O CA ' o ' ' co ~ ~ ' ti ~ O O O d er t C LO ti 00 M O C C N ~t C M LO ` v d M O O M M It (N CO Lr) tf) tiO r~ OOMOd d'Or-00 I` d N OO N co r ~ Iq M In m O r- w m o r- O O O) 'IT O O d- co r (6 O O O O O U7 t` LO N N M O O O) N ti O V o d' V ct' to d v d ti r CO r M 00 N ' CO t0 I M C M Lo CO M U) O CO N U) M N t W M ~ N O 00 to O w U-~ L6 co co CD C) 0 O 00 N N O U O o 0 M U7 O t~ 0 0 O C4 M co O O O o 0 0 to It ' 0 0 ' O U7 ' ' N CO co i I M O 1 6-0 O O O co ~ O U7 o r- C) O O O 3 LO ,T M 00 LO r M O 00 O C) d m N M (o to Lc Lc CD 00 O t- c') T- 1i'O)IT O IT M N 00 . 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N U ~ ~ O O ~ N U ~ N ~ U 'E Q N ~ c U U U O Q Q N U m cu c c c c CL 0. ~ U L O C N O U) (U E C C)- •S; to O ~ C fn v c ch •7u U)i «7L- a) C C~ 0-0 O Lu-j cnQU Q O O O 7 P 0 CM s C .C O ` QQ~U) cU4 m Cc cc C:03 cn (n O U) C C m E E 0 Q 2 Deschutes County Bethlehem Inn (Fund 128) Eight Months Ended February 28, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: : Beg. Net Working Capital $ (2,666,469) $ (2,689,172) $ (22,703) 100% 101% a) $ (2,666,469) $ (2,689,172) $ (22,703) Revenues Grants - Private 2,766,469 - (2,766,469) 67% 0% 2,766,469 - (2,766,469) Total Revenues 2,766,469 - (2,766,469) 67% 0% 2,766,469 - (2,766,469) TOTAL RESOURCES 100,000 (2,689,172) (2,789,172) 67% -2689% 100,000 (2,689,172) (2,789,172) REQUIREMENTS: Exp. Expenditures Debt Service (Negative Int Rev) 100,000 24,355 75,645 67% 24% b) 100,000 35,000 65,000 TOTAL REQUIREMENTS NET (Resources - Requirements) 100,000 24,355 75,645 67% 24% 100,000 35,000 65,000 (2,713,526) (2,713,526) - (2,724,172) (2,724,172) a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget. b) February interest expense was $2,220.82. Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Related Travel Expenditures FY 2010 I ' 1 I Jul Aug Sep Oct Nov Dec Jan Feb YTD Total Tammy Baney Conf/Sem & Educ/Training - - - 350 - - - - 350 Travel Meals - - - 15 20 90 - 20 i 145 Accommodations - - - 595 - - - 77 672 Airfare Mileage reimbursement - 256 86 573 299 1 396 66 j 386 2,062 Ground Transport/Parking - j - - j 45 j - - - - 45 Total Baney - j 256 j 86 j 1,578 j 319 486 66 483 3,273 Dennis Luke Conf/Sem & Educ/Training j - - - 350 - 220 ! - - 570 Travel Meals - 25 - 25 j 113 - 25 j 57 j 246 Accommodations - 77 j - 452 j 116 ! 77 1 - 154 j 875 Airfare Mileage reimbursement j - 329 j 85 257 485 210 j - 361 1,728 Ground Transport/Parking - - - 34 - j - i - - 34 Total Luke - 432 85 1,118 j 714 i 507 ! - 1 572 3,453 Alan Unger Conf/Sem & Educ/Training - ! - - 350 - ! - - j - 350 Travel Meals j - - - - - - 50 - 1 50 Accommodations ! - - - 624 - 651 - - 1,276 Airfare - _ - Mileage reimbursement - - - j _ _ 978 978 Ground Transport/Parking - - - 56 - - - - 56 Total Unger - j - - 1,031 - 1,630 50 ! - 2,711 Other Conf/Sem & Educ/Training j - j - - - j - - - 300 j 300 Total Other j - j - - j - - - 300 ! 300 Total - BOCC Department j Conf/Sem & Educ/Training ! - - - 700 j - j 220 - ( 300 1,570 Travel Meals - ! 25 - ! 40 ' 133 90 j 76 77 j 442 Accommodations j - 77 - 1,046 I 116 77 - j 231 2,823 Airfare - - j - - - - j - - - Mileage Reimbursement j 585 ! 172 831 784 I 606 1 66 747 4,768 Ground Transport - - - 79 - - - - 135 Total - BOCC Department j - 687 172 j 2,696 1,034 993 142 1,355 9,738 FY 2010 Budget 22,750 Percent Expended j j 42.8% 2/26/2010 Deschutes County - Solid Waste Area A Closure and Cell 5 Construction As of March 22, 2010 15" tngmeermg contract G. Friesen Associates, Inc. Original Contract Change Orders: Change Order #1 (Note a) Total Paid through March 22, 2010 Balance Construction Contract M A DeAtley Construction Inc Original Contract Change Orders Total Paid through March 22, 2010 Balance Total of Engineering & Construction Contracts Original Contracts 2,339,009.50 Change Orders 19,656.00 Total 2,358,665.50 Paid through March 22, 2010 158,399.70 Balance 2,200,265.80 Closure Fund Projects Fund 611 613 Total 241,869.00 182,516.00 424,385.00 19,656.00 - 19,656.00 261,525.00 182,516.00 444,041.00 158,399.70 99,046.70 257,446.40 103,125.30 83,469.30 186,594.60 2,097,140.50 3,290,779.98 5,387,920.48 2,097,140.50 3,290,779.98 5,387,920.48 2,097,140.50 3,290,779.98 5,387,920.48 3,473,295.98 3,473,295.98 99,046.70 3,374,249.28 5,812,305.48 19,656.00 5,831,961.48 257,446.40 5, 574, 515.08 Notes: a) Additional landfill gas investigation per DEQ as part of a requirement to address offsite landfill gas migration. b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678 has been expended and reported as "Construction in Progress" on the County's CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction, Taylor NW, KN EX Co, Jack Robinson & Sons. c) To date in FY 2010, payment has been made to Central Electric Co-op: $13,311 for the Closure of Area A and $20,822 for Cell 5. H o U _ C ° U N ~ O ~ O y 00 3 N LL y m N O _ 0) L a af)) O C> m T } Y D U N C . C 0 O N O O m L 6n Q c N E- C p C U y 0 0 N y 7 m U L p_ N O U 7= O C O 7 -O LL ° 0 O t~ Of O- N M y W-O C ca C O U C= O ~0 F- o C7 p U IE! 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L O O O ° y ~ y ° . rn Q N m - O N L m C U B c O U t0 0 O N N ~ L O -o 7 O U -O E O c Q ~ (n C L C = F- U O w N O u . N Q 7 O U Y ~ f- U cn C O M y y tY C U c O. L a N ° y C 6n `O N OC N N Cq O C O > N ` C . ~ L] j N 0 O Q y CO Y C O w N t0 J O tp N C 2 ~ v 3 C a L o ~ ~ L N > o N t w C a c L ' E S c m E 0 o E ° f E v c IL' Z J a cn co U C9 ) 2 fn fn 0 D o J Z> Z LL Ln Z W - CL m m U f- C = m D O D r O h 1- o a to ~ O Y Y O 7 J N 'A 69 V9 O C O CD ki N 0 O a co P = N Lo N '9 69 61% 0 o O T O L() a c o N a w o m N L N W E9 6A ~ « N LA C_ 0 C c D cc 0 -a A i CO O 9 0 ~ c t0 E _o Q Q e 7 D t6 1 low" 0 SCHOOL OF LAW University of Oregon The Oregon Office for Community Dispute Resolution 2007-2009 Biennial Report tee.'" 3 . c I l Mediation programs help provide healthy responses to conflict, which otherwise cost a lot of money to resolve and can ruin relationships. Mediation is efficient, cost-effective, and adds value to the state through building grassroots conflict resolution capacity. i N Overview Hous3d within the Appropriate Dispute Resolution Center at the University of Oregon School of Law, the Oregon Office for Community Dispute Resolution (OOCDR) currently supports twenty community dispute resolution centers (CDRCs) in twenty-five Oregon counties through grantmaking, consultation, training, research, technical assistance, networking, and collaborative activities and initiatives. Collaboration Saves Millions Community members in a rural Oregon county worked for over seven years to build world class outdoor athletic facilities at their high school. Sweat equity and local contributions reduced the total costs from $4 million to $463,000. Halfway through the project new school board policies threatened its success. Community volunteers were incensed that they would now be required to pass criminal background checks in order to be allowed on school property. Through mediation, agreements were negotiated on this and other issues resulting in the successful completion of the project. Student Contributions In 2007-2009 students from UO, PSU, and SOU contributed 3,353 hours in projects with OOCDR and community dispute resolution centers around the state. Students participated in community mediations, restorative justice dialogues, designed and delivered school-based peer mediation trainings, and conducted research on best practices in court connected, probate, and foster parent/foster teen mediation projects. "Our ADR intern contributed bright and enthusiastic energy to our office. Her work as a case developer and mediator was skilled, informed, intelligent, and sincere. She is a wonderful advocate for collaborative processes, and community mediation in particular. Thant: you for sending her to us." Clackamas DRC Mediation Settlement Rates Agreement 86% No Agreement 14% Mediation Satisfaction Rates Very Satisfied/ Satisfied 90% Value Dissatisfied/ Very Dissatisfied 10% The following table summarizes aggregate data for 2007-2009 activities. Total Information & referral inquiries 7,999 Total number of cases 10,998 Number of people receiving dispute 29,994 resolution services Percentage of clients reaching settlement 86% through mediation or conciliation efforts Number of volunteers 941 Number of volunteer hours 54,081 Number of conflict resolution citizen and 906 school education programs Number of participants in conflict resolution 17,335 education programs Mediation Holds Teens Account Two 14Ayear-old boys were arrested and charged with criminal mischief resulting from impulsively rolling several headstones drown a hill at a cemetery. Estimated damages were in the thousands of dollars. The boys and their parents met with volunteer caretakers of the cemetery. Through mediation they learned the impacts of their actions on the caretakers, as well as the sorrow and heartbreak their actions had on the families of the deceased. Solutions included acknowledgement of the harm, personal apologies, payment of the full cost of the damages, and forty fours of community service at the cemetery. Poly: Depal nent Testimonial "Mediation techniques are an irreplaceable community and police officer safety asset. The ability to communicate properly with people who are suffering the effects of stress is a vital aspect of modern day law enforcement. It has been said the more times an officer responds to the same locations for the same complaint the more likely it is that violence will occur, placing both the citizens and the officer in greater danger." Detective Edward Vance Millsboro Police Department i Now This Biennium Innovative grantmaking opportunities this biennium. included the following projects: ® Blue Mountains Ci3BP is our newest Eastern Oregon grant recipient; ® Central Oregon Mediation is piloting a probate mediation program; ® Coos-Douglas Neighbor to Neighbor is piloting a fostor-parent/foster-teen. mediation program; ® Bast Metro g 1 Mediation is researching and implementing best practices in marketing mediation; r • Resolutions Nordl"awest is developing culturally appropriate mediation models for African immigrant refugees. Case; . --a. Other 2% Victim/Offender Reconciliation 14% Organizational 4% Court Connected 32% Housing 7% Neighbor to 00W I Neighbor 23% Code Enforcement 4% Family S12% Business 2% Alternatives to Mediation If mediation services had not been available, respondent would have: Contacted police 5% Tried counseling 10% Stayed in conflict 16% [gnored the conflict 10% Other 24% Curability of Mediation Agreements Over lIIme All or some of the provisions have been followed 8$% Filed in court or continued with litigation 35% None of the provisions have been followed 15% Community Dispute Resolution Centers Portland) Metro Area Beaverton DRC (Washington) Clackamas County DRC Clackamas Youth & Family Mediation East Metro Mediation (Multnomah) Millsboro Mediation Program (Washington) Resolu1ons Northwest (Multnomah) (503) 526-2523 (503) 655-8850 (503) 655-6059 (503) 618-3247 (503) 615-6797 (503) 595-4690 Your Community Mediators (Yamhill) (503) 435-2635 The Coast Conflict Solutions (Tillamook) (503) 842-1612 Lincoln Community Dispute (541) 574-9846 Resolution Southern W111amette Valley Community Mediation Services (Lane) (541) 344-5366 Linn-Bantoa Mediation Services (541) 928-5323 Neighbor to Neighbor (Marion) (503) 585-0651 VORP/CMS of Polk County (503) 623-3111 Southwest Oregon Neighbor to Neighbor (Coos, Douglas) (541) 751-9666 Common Ground (Josephine) (541) 476-2422 Mediation. Works (Jackson) Central Oregon Central', Oregon Mediation (Crock, Deschutes, Jefferson) Six Rivers Community Mediation (Gilliam, Mood River, Sherman, Wasco, Wheeler) Eastern Oregon Blue Mountain CDRP (Umatilla) Eastern Oregon Mediation Center (Union) (541) 770-2468 (541) 383-0187 (888) 628-4101 (541) 566-0209 (541) 786-0270 QAotes from Clients "It has helped us avoid expensive legal measures; we don't feel as hostile toward each other." o "Mediation has removed the stress to all employees which makes it a more productive working environment." "I learned how my actions affected everyone else and not just myself. The meeting allowed the other person to see that I was not some punk kid and that j I just made a bad choice." ® "Thank god for helping us. My daughter came from residential treatment without much transitional help except for three mediations. It was a lifeline. Mediation gave us the tools we need to work on things ourselves." m "Mediation provided safety to both parties, it held our feet to the fire in the sense that we felt obliged to speak and to listen. This is a fabulous resource, and I am deeply appreciative of the efforts and patience of both mediators." "I like that mediation adds a human element to the justice system." Oregon Office for Community Dispute Resolution Carrie Meltzel, Administrator University of Oregon School of Law 1221 University of Oregon Eugene, Oregon 97403 (541) 346-1623 http://oocdr.uoregon.edu Comm unityDispute Resolution Centers ore sanctioned under the Oregon Revised Statutes, Chapter 36. S`TRAT'EGIC PLAN FOR CENTRAL OREGON MEDIATION 2008-2010 2010 updates in blue Mission (Why do we exist?) Goals (What do we do?) Objectives (How do we do it?) History (How tong and how well?) MEDIATION SERVICES Provide accessible, quality services to our region PACKAGING BRANDING FUND DEVELOPMENT BUSINESS PARTNERSHIPS ® °tTitAI LNG ' Basic Mediation Continuing Ed Probate/ Guardian & Youth Tag Line Creation: selected: "Mediation, the high road to Yriddle gr©vnd " fix. Mending Offenses. Help people stmt d cult conversatiobrs. .helping people have d1jf1cult conversations. Mediating conflict, builds conununity. Mediation builds community collateral. Got Conflict? Peace is possible! Mediation.-It's your solution! 1. Central Oregon Mediation provides Mediation Services and 'grains Volunteer Mediators (Adults and Youth) 2. Services provided to the Court System (Justice Court) and Public Mediation. 'eveleped ~ s~ C axd4ax s :.i /C~ zsp ~Soxs; Program fcr Ctrcu-A Co June 2009 3. Promote benefits of Mediation as a means to resolve conflicts between parties 4. Pounded by Community Leaders in 1997 as Central, Oregon Community Dispute Resolution Program (C;DRP). Charged to Central Oregon Mediation iLn 1994. COM sees over s00 cases a year. (Mediation resolves on average 861/o case. 90% of clients very satisfied / satisfied. Durability of Mediation Agreernonts over timc:All or some of the provisions fol- tocvcd 85% . 5. Biennial Report 2007-2009 MEDIATION SERVICES VALUE/BENEFITS t. Economic--success of mediation in early resolution --avoid legal costs 2. Emotional--Less impactful emotionally than lawsuits or avoidance- with outcomes where both parties participate 3. Psych/Social/Relationship-Improves relationships-Adds under- standing-peaceful outcomes 4. Spiritual--supports and honors others 5. Health---Less stress, responsive = better health 6. Validation (parties can be heard) 7. Model for day to day communication 8. Business value-green (conserves resources) 9. Builds Successful Citizens for our Communities (Louth and Adults) TRAINING 1. One of the highest intentions of Central Oregon Mediation is to train Volunteer Media- tors in Basic Mediation in order to have a pool of at least 50-75 Mediators that are able to provide mediation services to tri county area public as well as Justice Court Media- tion in Redmond Oregon. Mediations Trainings are desired on an annual basis. 2010 we currently have 39 active volunteers from a pool of 88, 18 of which are newly trained mediators completing their observations prior to participating as a co-mediator. 2. In addition to Basic Mediation Training, it is the intention of Central Oregon Mediation to provided, facilitate and encourage continuing education for Volunteer Mediators in the amount of 4 hours per year. Continuing Education can be: a) classes on specific niches in mediation or general mediation skill building. b) books, audio or dvd train- ings, with report on content. c) Attendance at conferences or training pertaining to me- diation and skill building. d) Teaching or coaching mediation related courses or other . presentations. e) Participation in more than 12 mediations in a calendar year and or De- briefing with Staff and Mediators after sessions. 3. Training Program of 20 hours in collaboration with Deschutes County Circuit Court to provide addition training for Mediators who will be eligible to Mediate in probate Con- servatorship and Guardianship Mediations as deemed appropriate by probate judges. 4. Youth Training and Peer Mediation Training to establish youth mediators and Peer Me- diation programs in every school in the tri county region. If funded for 2008-2009 this program will begin with establishing 3 programs and stepped up goals for establishing peer mediation programs during a five year project. :'raining; for Teachers and Counsel- ors in Bend and Redmond (6) completed at November 2009 training. Curriculum mate- rial reviewed and meeting to refine and specialize program to schools is in process. Grant support for 2010-2012 to continue progress so all youth will have access to me- diation training-experiences. PACKAGING & BRANDING PROJECT 200&2010 Review the current "Identity" of Central Oregon Mediation. ➢ Refine and review mission statement and identifying statement ie. "helping people with dWicult conversations" "Mediation, It's Your Solution" "Mediation, The High Road to Middle Ground" approved and impiemented ➢ Professional review of brochures, website and all material thus identified with Cen- tral Oregon Mediation with recommendations. (2,500 brochures, business cards, sta- tionery and referral cards printed with new information) 2/2010 (Distribution to Sheriff's office, Police Department, City, County and others, is in process) ➢ Current public perceptions of Mediation in general and COM specifically ➢ Develop a short questionnaire to establish general understanding of constituents ➢ Develop a method of receiving information, personal contact, focus groups, tele- phone or mail contact, specific and random. ➢ Establish an "identity" that is in alignment with COM goals and objectives and in- tentions. (completed) ➢ Align all correspondence, conversation, material and communications with "identity" Launch "identity" - through radio/television/print/internet, etc. to establish agreed upon identify and brand Central Oregon Mediation in the region. Tress releases and feature article-appearances pending. Manning on tie in with Speaker/Event nn June July August) Staff, Board and Volunteers will (be on the same page) with all communication re- garding Central Oregon Mediation. (Volunteer wiling with new brochure and logo, etc.) FUND DEVELOPMENT BUSINESS S year plan PARTNERSHIPS 1. Through the Branding/Packaging Project, it is the intention of Central Oregon Mediation to develop and align with Business and Community Partnerships to provide a continuous source of support, sustainability through contracts for services and affiliation to assure that Central Oregon Mediation will have the opportunity to continue serving the people in our region. 2. Central Oregon Mediation will explore Funding, Partnerships and Collaborations with: *Municipalities: Redmond, Bend, Prineville, Madras, Sisters and Lap- ine, including economic development and code enforcement activities. ➢ Counties: Deschutes, Crook and Jefferson ➢ Law Enforcement, Code Enforcement Businesses: Jeldwen, Brooks Resources, Bend Research, St. Charles Hospital/Foundation, Bank of the Cascade, Rome Federal Bank (current affiliations) , Walmart, Verizon and other identified busi- nesses. Letters of Introduction and request for personal meeting- Julie and Board member (drafts) ➢ Nonprofits: Consider collaborative projects with :Saving Grace, Women's Resource Center, C. O. Nonviolent Communication, Hospice and others. (exploring) 3. * Submit grant applications to Oregon Community Foundation, Ford Family Foundation, Compton, Collins, Jubitz Family Foundation, Mur- dock, Jams, MRG John D & Catherin T. McArthur, Walmart (State), Pepsi Refresh project (submit monthly) garner votes and others as pre- sented and prioritized. (currently in process) Migh Priorities- -staff time LONG TERM STRATEGIES SUSTAINABLE FUNDING--Contract for services HOA's City's Counties--Courts Endowments Business Partnerships 1;37 PM Central Oregon Mediation 03=10 Statement of Financial income and Expense Accrual Basis July 1, 2009 through March 23, 2010 Jul 1,'09 • Mar 23, 10 Ordinary Income/Expense Income 4000 • Contributed support Meyer Memorial Trust 35,464.00 4010 • FundralsinglDonations 1,000.00 4020 • Fees for services 8,433.02 4050.OOCDR Grant 17,738.00 4060. Deschutes County Funding 14,050.00 Total 4000 • Contributed support 76,685.02 Total Income 76,685.02 Expense 4001 • Reconciliation Discrepancies 0.06 6560 • Payroll Expenses 10,616.62 7000 • Grant & Websit* Services 7020. Website Related Fees 14.95 Total 7000. Grant & Website Services 14.95 7200 • Salaries & related expenses 7210 • Salaries 36,040.00 7220.Other Personnel-Salaries 2,100.00 7240 • Employee Benefits 5,014.87 7250 • Payroll taxes 4,397.73 7270 • Workers Comp Insurance 345.30 Total 7200 • Salaries & related expenses 47.897.90 8100 • Administrable 8110 • Supplies 483.60 8120 • Professional insurance 1,560.00 8130 • Telephone & Web Host 1,258.36 8140 • Postage, shipping, delivery 157.75 $150 • Membership dues / fees 435.00 8160 • Professional Services 2,747.75 8170 • Printing, EducJAdv/Promotion 810.51 8180 • Safi development 535.00 8190 • Volunteer Development 2,852.37 Total 8100 • Administrative 10,838.34 8105 • Pay Pal Fees 106.29 8200. Facility and equipment expenses 8210 • Rent • Mating Facilities 70.00 8220 • Utilities 1,188.00 Total 8200 • Facility and equipment expenses 1,258.00 8300 • Travel Expenses 8310 • Mileage 464.41 8320 • Meals 33.02 6330 • Lodging 305.42 Total 8300 • Travel Expenses 802.85 Total Expense 71,535.01 Net Ordinary Income 5,150.01 Net income 91150.01 Page 1 I I 1 1 . 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((p~ p. , C V ~°o~°m°o°oo V (D . . . ~ ~NNNNN I- QONm~((1(ODti000Q0/ 0o a dc~~v~~ t'V V ',3 C Co°m°o f- °oAtinnn °c ar0000000CDOD000000w c coo ~ p, VV cc lo- n lo- co O r c c X ~ co O w O N d IL IL ~ O V Q N O M" N > m 0 ca O N - 00 'j N c 0 O~ I a m IL m O N L O ~ l4 r o U o v o o at O O O O M M 00 Cl) O O co O 1% of ~(f O 13 o oIOR o o o 7 0 01~ 0 0 O O O O co c; C c6 C 0 S S S° 0 r r r r 0 ° O O O O O ° co S O ° 0°p 0 S S L ~ V O O O O O O O O m p) V W 0 00 C; c; C) ci S S S r 0 0 0 6 N V O114 fi't` O m - W e' NN r O O 000 0 O O O r LO o ° m S H N o S S 0 O N O O 00 O ^ . O r O n O ccoo a C qty cn O ° r e~~ M O r 7 N y C N U) Gf C a U) d = N x a m r m m E t .r c r: a Is O m K ELL Ra @ W d AL O)U) = c g g c U) U) a K o 9- a) - ,o e o d = E CL 4) _ > +r mm= U. m ~ U E QR g0'R'~WLL. O yo~ >r~~ 0 ' O W y v C5, 7 lL O O O O O rrNf00 N 00 0 0 0 0 rNMO M co 0) N N N N N N fb co O00 oO O M M M M M W co ww G 00 F- co H o a~+ E H 0 Q1 C m z 11:43 AM Central Oregon Mediation 03/22/10 Statement of Financial Income and Expense Accrual Basis July 2008 through Juste 2009, Jul '08 - Jun 09 . Ordinary Income/Expense . V.. Income 4000 - Contributed support 4010. Fundraising/Donations 350.90 4020 • Fees for services 1,560.00 4030 • Grants (Other) 58,000.00 4040.Other County/City Funding 2,000.00 4050.OOCDR Grant 23,943.00 4060 • Deschutes County Funding 28,600.00 _ Total 4000 • Contributed support _ 114,453.90 Total Income 114,453.90 Expense 4001 - Reconciliation Discrepancies 0.04 7200 - Salaries & related expenses 7210 • Salaries 48,420.00 7220.Other Personnel-Salaries 14,596.00 7240 - Employee Benefits 8,331.10 7250 - Payroll taxes 5,461.88 7270 - Workers Comp Insurance 350.83 Total 7200 • Salaries & related expenses 77,159.81 8100 - Administrative 8110 - Supplies 386.60 8120 - Professional Insurance 1,525.00 8130 • Telephone & Web Host 1,633.77 8140 - Postage, shipping, delivery 260.62 8150 • Membership dues /fees 555.00 8160 - Professional Services 3,281,25 8170 • Printing, Educ./Adv/Promotion 1,247.78 8180. Staff development 298.65 8190 - Volunteer Development 1,286.77 . Total 8100 • Administrative _ 10,475.44 8200 - Facility and equipment expenses 8210 - Rent - Meeting Facilities 177.00 8220 - Utilities 1,452.00 Total 8200 • Facility and equipment expenses .........._..~....m..__ 1,629.00 8300 - Travel Expenses 8310. Mileage 354.55 8320 • Meals 0.00 8330 • Lodging 252.37 Total 8300 - Travel Expenses 606.92 8500. Misc/Contingency expenses 8590.Other expenses 50.00 Total 8500 • Misc/Contingency expenses 50.00 Total Expense 89,921.21 Net Ordinary Income 24,532.69 Net Income 24,532.69 Page 1 0 0 LL) O j I-- LO 4 E E 3 0 U Q C t C U) r ~ C N to CO) U ty c c c (U 0 C w c co 4 N > (0 a O = D '0 O y C to C E O .2 c c d) > c to v O v E E O1 rn : W v E E m O O O O O O O O O O O O O O C' O O 0 O 0 O 0 O 0 O 0 O 0 O 0 C5 0 6 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 d O 'O O O O O O O O N O co (C O O ~ ((gipp W IT O O O CD a O C) 0 0 u O O O O O 0 0 0 (O Oi o O r n o m [I• N ~ C) LO to NT to ~ p O N 0) ((O ~ to o l0. 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N ~ N p CO N r p C1 T N T O o O O O O O O 0 0 0 p M W O ~ It o 4 O CV N CD M 0 cs z N z s co cm '0 L i+, L C C Y O (1I Q O p 6 O ` N C C C co U C O H iA f1 (U C O N 2 N • - ° ~ (n aci a~ n G y = q E g U CU Q Z M 0 (p U ( (pp U U a) N 7 M a) N r p O p- D U y W N w Q 0 N 0 0 m 0 m 0 m *O m M C N ~ w X N N c d x (D j 0) N CV '0 R N ~ O N > W 3 aD c Ca tL ~ ` O ~ w ~ ~ 0)) aa) m (A O O O O C C C 0 C N C q Q CU _C C 0 (U 0 > R N UU _0 m O O N to 0 - C7 2 U` > E C O C rn a' ` 0 C m Co r O , C Q 4 C ~ C V O ~ O w c ~ d ' C O /U (U D c E 0 C3 C3 _5 y a) m 2 cn a V U) (1) 0 .2 U 0 O 0 O U O d V T U- 0 O p a Wj S 0 (U O 0 0 0 q U) W 2 z Df LI O N a N a Q o O i O N > (n rn p a 4 CL ¢ n > W 1 - ci l c,) l It I U-)l co I- co to M in 0 r- GO m O N N N M N - N Id) N C.O N ~ N b N ~ N O M T M N M M M er M U') M CO In I' M . I CENTRAL OREGON MEDIATION, INC. Budget Proposal 2009-2010 Line Item: Income 4. Carry Over 2008-2009 - $24,532 5. Deschutes County Funds for 2009-2010 - $25,225 (7,150 from prior year + 6,025/qtr. through 6/30/10) 6. Contributed Support and Fees for Service 7. OOCDR Biennium Grant (5% cut) Crook (Oregon Office of Community Dispute Resol. U of O. 8. OOCDR Biennium Grant. (5% decrease) Jefferson 9. OOCDR Biennium Grant. (5% decrease) Deschutes 10. Fundraising Projects/Special Events/Business Partnerships/Sponsors 11. Rent In-Kind for the non profit space contribution at Rosie Bareis Ctr. $6,000. 12. Other In-Kind contributions for Meeting and Conference Rooms for Mediation and Training. 13. Other Contracts/Fees for Services reflects the Manuf. Dwelling contract and other contracts $2,500. 14. Meyer Memorial Trust Funds Year 2 -$35,464 (final year) Training and Development funds Net Income projected: $135,593 Expenses. Personnel Expenses 18. Salary reflects a Full Time Exec. Director 19. Salary for Volunteer Coordinator at 25 hrs./week 20. Projected Payroll Taxes. 21. Health Ins. Benefits for 2 employees - rate increase 22. Worker's Comp. Insurance Premiums. Personnel Expense total: $89,930 Operating Expenses 25. Office Supplies - includes toner for laser 26. Professional Liability Insurance for dispute resolution programs. 27. Telephone and Web Host fees - includes an increase of $36 to reflect current fees. 28. Postage reflects an increase over last year usage for higher rates and increased volume. 29. Dues for membership in Chamber of Commerce (2) and Professional Organizations related to Mediation Services. Includes OMA membership 30. Professional Services - reflects QB Pro, Payroll services, Sublime Design, Project Fees Branding/Devel. Project year 2) 8160 31. Adv./Promo Development Project -Event, new logo, tagline, stationery, printing/educational/ promotional/media and expenses. (includes monthly Yellow Page add 8170, 8190 32. Staff Training and Development reflects participation by Director at 4 meetings of the Oregon Association of Community Dispute Resolution Centers/. Director participation in Advisory Council and Director and Vol. Coordinator attendance at annual Oregon Mediation Association. conference 33. Volunteer Development/Recognition, Basic Mediation Training 34. Equipment and software upgrades as needed. (aging pc/anti virus/etc.) 35. Meeting Space Fees, (In-kind) 36. Rent - (In-Kind) Space rental at Rosie Bareis Center. 37. Travel and Mileage - increased to reflect current increased mileage expenses. 38. Utilities for offices reflects a slight increase $132 - $142. 39. Contingency Fund for miscellaneous or unallocated expenses. 40. Sub-Total of Operating Expenses 42. Total Actual Expenses projected FYE TO: BOARD OF COMMISSIONERS FROM: DAVE INBODY SUBJECT: FY 2010 COMMUNITY GRANT PROGRAM DATE: 3/24/2010 CC: DAVE KANNER, ERIK KROPP Background In FY 2009, the Board of Commissioners authorized the allocation of Video Lottery Fund for the Community Grant Program. This program distributed grants to Deschutes County non-profit organizations operating consistent with county priorities in at least one of the following four interest areas: 1. Providing emergency food, clothing, and shelter to those who would otherwise go without these essentials. 2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection. 3. Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care. 4. Other essential services to underserved and indigent populations, especially children and seniors. The funding for this grant program was reduced from $300,000 to $200,000 in FY 2010 due to a reduction in video lottery funds. A selection committee reviewed 44 applications and recommended grant funding for 22 organizations. Applicants were reviewed based on the following six criteria: 1. Organizational stability and solvency 2. Connection to county funding objectives 3. Ability of funds to provide leverage to organization for receipt of additional funds 4. Extent to which the program complements existing Deschutes County services 5. Uniqueness of services being provided in Deschutes County 6. Ability to work cooperatively with other area non-profits in area of interest The following is a list of FY 2010 Community Grant recipients: ■ Assistance League of Bend ($7,500) - Provide school clothing and supplies for low income children ■ Bend's Community Center ($10,000) -Establishment of clothes bailing operation ■ Bethlehem Inn ($18,000) - Support case management function and work experience program for homeless shelter ■ Cascade Peer and Self-Help Center ($10,000) - Center staff, services and supplies ■ Cascade Youth & Family Center - J Bar J Service ($10,000) - Support rural home hosting for runaway and homeless youth ■ The Center Foundation ($2,500) - Screening of high school athletes for head injuries ■ Central Oregon Guardian Assistance Program ($7,500) - Coordinate and supervise guardians, conservators and attorneys for seniors. This program was discontinued and grant funds were returned. ■ Clear One Foundation ($2,500) - Emergency medical needs for children ■ Deschutes Family Recovery ($10,000) - Provide temporary housing assistance for families of people in court supervised substance abuse treatment program ■ Families Forward - Housing Works ($5,000) - Assist homeless and at-risk people to rent a home ■ Friends In Service Here "FISH" ($4,000) - Purchase food for those in need ■ Deschutes County Healthy Beginnings ($5,000) - Expand early childhood health and developmental screenings ■ Healthy Families of the High Desert ($5,000) - Training, home visits and information regarding shaken baby syndrome ■ Jericho Road ($2,500) - Transitional housing for homeless families ■ KIDS Center ($12,500) - Medical evaluations for low income children ■ La Pine Community Kitchen ($20,000) - Collect food donations from local grocery stores; purchase food, hygiene supplies and clothing; 5% of executive director's salary ■ Latino Community Association ($10,000) - Housing for new immigrant families providing support, education, resources and opportunities ■ Mountain Star Family Relief Nursery ($10,000) - Provide transportation for client families to and from facility ■ NeighborImpact ($18,000) - Collect food donations from local grocery stores and delivered to distribution agencies ■ Partnership to End Poverty ($5,000) - Through Project Connect, provide shelter assistance, food and medical care ■ Saving Grace ($15,000) - Emergency shelter, food and clothing; legal support, counseling and therapy; respite childcare ■ Volunteers in Medicine ($10,000) - Nursing care and clinical management positions FY 2011 Community Grant Program Based on continued support by the Board of Commissioners, funding for a FY 2011 Community Grant Program was included in the Video Lottery Fund requested budget. Due to an anticipated decline in video lottery funds, $190,000 was identified in the budget for this program. It is staff's recommendation that this program be continued in FY 2011 maintaining a focus on the four interest areas and making selections based on the six criteria used in FY 2010. 2 FY 2011 Deschutes County Community Grant Application Form Complete and return this application form, responses to the grant questions, and a letter from the IRS granting your organization 501(c)(3) tax-exempt status, to the following address: Dave Inbody Deschutes County Department of Administrative Services 1300 NW Wall Street, Suite 200 Bend, Oregon 97701 Applications may also be sent via e-mail to davidi(c)-deschutes.org. All documentation must be received no later than Thursday, April 22, 2010 at 3:00pm. Any applications that have not completed all requested documentation by this deadline will not be considered. Contact Information Organization Name Address City Zip Code Phone Number Alternate Phone Number Fax Number E-Mail Address Website Amount of Requested Grant Funding Identify all funding objectives that apply to this project or program: ❑ Providing emergency food, clothing and shelter to those who would otherwise go without these essentials ❑ Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection ❑ Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care ❑ Other essential services to underserved and indigent populations, especially children and seniors I certify that the all information provided to Deschutes County is correct and that I am authorized by the governing board of this organization to submit this grant application. Further, I certify that this organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status. Additionally, I certify that this organization is located in Deschutes County and any proceed from this grant will be used in support of Deschutes County residents. Signature Print Name Title Date FY 2011 Deschutes County Community Grant Questions (Responses to these questions must be provided on a maximum of 5 single-sided pages) Organizational information 1. Describe the history of your organization, including the year the organization was established. 2. Provide the Mission for your organization. 3. Describe the leadership and structure of your organization. If there is a board, include the names of its members. 4. Describe the primary activities conducted by your organization and approximate distribution of time and/or resources devoted to each activity. Financial Information 5. Total expenditures for the organization's most recently completed fiscal year 6. Total revenue for the organization's most recently completed fiscal year 7. Sources and amounts of funding for the most recently completed fiscal year 8. Total budgeted expenditures for the current fiscal year 9. Total budgeted revenue for the current fiscal year 10. Identify any anticipated changes to sources and/or amounts of funding in the current fiscal year compared to the previous fiscal year 11. Briefly explain the fundraising strategy for your organization over the next five years Proiects/Programs Information 12. Title and description of the project or program to be funded with Community Grant funding. 13. Provide an itemized list of goods and services that will be purchased with the requested grant funding, including funds allocated for each item. 14. Total funds, including the requested grant funding, required for the projects or programs. 15. Other sources and amounts of financial support anticipated for this projects or programs. 16. Describe how this program/project will positively impact the community and complement existing services and programs currently offered by Deschutes County.. 17. Identify specific communities and/or groups who will benefit from this funding. 18. Highlight how this program or project leverages cooperative efforts of multiple community organizations to successfully accomplish its objectives. 19. Explain the anticipated outcomes of these projects or programs. 20. Describe how success will be measured for these projects or programs. 2 FY 2011 Deschutes County Community Grant Program General Information The community grant program accepts applications once a year in support of non-profit organizations in Deschutes County that are consistent with the priorities of the county. Most awarded community grants will be between $5,000 and $25,000. These grants are reserved for projects addressing needs in multiple areas and impacting a broad scope of the community. Funding Obiectives The county has four funding objectives, each with a particular interest area. Generally, projects are not limited to, but should fit within one of the following interest areas: 1. Providing emergency food, clothing and shelter to those who would otherwise go without these essentials. 2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection. 3. Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care. 4. Other essential services to underserved and indigent populations, especially children and seniors. Eligibility for Grants Requirements for applicants to the community grant program: • The applicant must be a 501(c)(3) tax-exempt organization. • The organization must be located in Deschutes County. • The proceeds from the grant must be utilized in support of Deschutes County residents. How to Apply for a Grant Applications must be received no later than Thursday, April 22, 2010 at 3pm. The application form will be available on the county website and in the Administrative Services office beginning April 2, 2010. Completed applications must be mailed to the follow address: Dave Inbody Deschutes County Department of Administrative Services 1300 NW Wall Street, Suite 200 Bend, Oregon 97701 Applications may also be sent via e-mail to davidi &deschutes.org. Once an application has been received, a multi-stage review process begins. All applications will be reviewed by a 5-member committee of county employees and community members based on the following six criteria: 1. Organizational stability and solvency 2. Connection to county funding objectives 3. Ability of funds to provide leverage to organization for receipt of additional funds 4. Extent to which program complements existing county services 5. Uniqueness of services being provided in Deschutes County 6. Ability to work cooperatively with other area non-profits in area of interest Each criteria will be weighed equally in determining final grant recipients. Bi-annual progress reports submitted by FY 2010 grant recipients will also be reviewed. Applicants may be contacted as part of review process. Application Packet For an organization's application to be considered complete, it must contain the following documents: • Cover letter (maximum 1 page) • Completed and signed FY 2011 Deschutes County Community Grant Application form, including full responses to all 20 questions. • Most recent audited financial statements, if available. Alternately, an end-of-year financial statement for most recently completed fiscal year. • Letter from the IRS granting organization 501(c)(3) tax-exempt status • [Optional] A maximum of three letters of recommendation • [Optional] Five organizational brochures ~rCG+ Department of Administrative Services Dave Kanner - County Administrator 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www.co.deschutes.or.us March 18, 2010 TO: Board of Commissioners FROM: Dave Kanner RE: Economic Development Fund I had previously discussed with you the idea of taking the remaining money in the business loan fund, adding to it some of the one-time revenue arising from the foreclosure crisis and "repurposing" the fund as an economic development fund for business recruitment and retention. Attached is a draft resolution that spells out allowable uses of such a fund. This has been reviewed by EDCO staff and they are pleased with it. I am asking for your input on it at the March 29`x' work session. The resolution would be brought to you as part of the budget adoption process. WHEREAS, Deschutes County faces historically high levels of unemployment and economic distress; and WHEREAS, business recruitment and retention, and in particular job creation, are high- level priorities for the Deschutes County Board of Commissioners ("Board"); and WHEREAS, Deschutes County budgets certain monies in Fund 105, which has historically been known as the "Business Loan Fund;" and WHEREAS, the Board wishes to repurpose those funds in Fundd 1(~5 and use them for the above-stated priority of job creation; NOW, THEREFORE, THE BOARD OF COUNTY C0AJ , ERS OF DESCHUTES COUNTY HEREBY RESOLVES AS F OW 1. Fund 105 shall henceforth be known as the 2. Monies currently in Fund 105 and other monie t m e~transferred tc'und 105 at the sole discretion of the Deschutes County Budget ittee and the Board shall be used only for the purposes described ,jiExhibit A, atta hereto and incorporated herein. ~ EXHIBIT A Fund 105, to be known at the Economic Development Fund, shall be used for the exclusive purpose of job-creating business recruitment, retention and expansion, using the following criteria and procedures. Fund disbursements may take the form of low- interest loans or forgivable loans, however, all disbursements shall be tied directly to the creation or retention of jobs in Deschutes County and only in Deschutes County. Fund 105 shall not be used for investment purposes or to cover the start-up costs of a new business venture. Criteria 1. For purposes of this resolution, "relocation" means business from outside of Deschutes County to Dew 2. Business "retention" means the keeping a b verifiable, bona fide plans to move to an take the jobs that are currently provide 90 that area outside of the County. 3. Business "expansion" means e verifiable, business in Deschutes County and its is the creation of regular, full-ti 1 4. For purposes of Fund 105, costs of movin n within Desc S Cou household f any County. Reloca x 105, enses include a business' furnish1 and perial business property to or ;ut shall n 'nclude the costs of moving the personal ployee or p 'al employee to or within Deschutes ay also clude: 1. short-term rent relief in a associated with the recruitment of new ited to, advertising or travel allowances. K ansion expenses include a business' costs of ce necessary to provide for newly created jobs, the lease rchase o ew equipment or personal business property necessary to accom a new created jobs, and/or the costs associated with recruitment or training o f. 6. The Board of Commissioners may, in its sole discretion, approve other uses of Fund 105 if they are consistent with the uses listed above. Procedure 1. Deschutes County contracts with Economic Development for Central Oregon (EDCO) for economic development strategic planning, counsel and support. EDCO is engaged directly in the recruitment of new traded-sector businesses to the County. of an existing Deschilounty that has of Desch JMWounty and to ess in Desch tv to bon a plans of an existing operat such a way that the result did not e such to the expansion. 2. All requests for disbursements from th_g Economic Development fund shall be made by Deschutes County pursuant toa written request to the County by EDCO. All such requests shall conform to the cMeria above. 3. EDCO shall, in its sole discretion, determine whether a disbursement from Fund 105 will be structured as a loan or as a forgivable loan. In all cases, disbursements from the fund shall be tied directly to the creation of jobs. For forgivable loans, all agreements between EDCO/County and the recipient business shall include a "clawback" provision requiring the repayment of some or the entire loan for the failure to create an agreed-upon n;er of jobs by an agreed-upon date. A forgivable loan shall generally not exceed an newly created job. Deschutes County reserves sole discretion after considering EDCO's re EDCO shall be responsible for trackin loan or forgivable loan and for reporting annually on the performance of loan reci Interest rates on low-interest l consultation with EDCO. Lo responsibility of Deschutes C responsibility to a third party. ivalent to $2,000 per Lve this limit in its tto a semi- Deschutes County in to subcontract such