2010-198-Minutes for Meeting March 31,2010 Recorded 4/9/2010DESCHUTES COUNTY OFFICIAL RECORDS CJ ~01Q.198
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 0410911010 11;55;36 AM
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 31, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney; also
present were Dave Kanner, County Administrator; Erik Kropp, Deputy County
Administrator; Laurie Craghead, County Counsel; and three other citizens. No
representatives of the media were in attendance.
Chair Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
Mike Schiel of the Fair Association and Fair Board, spoke briefly about what is
going on at the Fair & Expo Center. Things are going much better than in past
years, with good cooperation. They are looking at solar options for the
buildings to save money and be more `green', and are planning for the annual
County Fair.
Commissioner Unger asked that discussions take place regarding a five or ten
year plan for the Fairgrounds and the general area. Mr. Schiel said that there is
a lot of land around the Center, but much of it is impacted by the Airport and
public lands. There have been conversations about using the parking lot grassy
areas for sporting events, but it is too rough for those uses.
Commissioner Unger would like to see the area developed in an optimal way,
with lodging and other amenities. Mr. Schiel stated that the Board is worried
about using the reserve fund for operations; their accountant feels that it should
be much larger than it already is, as it will be costly when equipment and
structures need replacement.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 1 of 7 Pages
2. Before the Board was Consideration of Second Reading and Adoption of
Ordinance No. 2010-010, a Text Amendment regarding Bicycle Parking
Standards.
Laurie Craghead indicated that there were no changes in the Ordinance since
the first reading. '
BANEY: Move second reading by title only.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
Chair Luke conducted the second reading by title only.
BANEY: Move adoption.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
3. Before the Board was a Public Hearing, and Consideration of Signature of
Order No. 2010-024, Approving the Annexation of Property into the
Howell's Hilltop Acres Special Road District.
Chair Luke opened the public hearing.
Ms. Craghead gave an overview of the item, referring to maps detailing the
location of the property. A thirty-foot strip was not annexed into the District in
the past, and completing this action will allow the annexation of three other
properties.
Mike Schiel, Secretary of the Road District, said that he took care of posting
notices within the District. He added that this part of 55th Street was never
paved, and the annexation will allow for road improvements.
Commissioner Unger noted that there seems to have been meeting of the
District on this issue for many years. Mr. Schiel replied that in the past the
District was not able to provide adequate information to the County, and after
obtaining the assistance of a resident who is an attorney, they were able to draft
the proper documents. There is no lack of support for this action.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 2 of 7 Pages
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
Commissioner Baney asked that the minutes of April 15, 2009 be removed, as she
has not had a chance to review them.
BANEY: Move approval of the Consent Agenda items with that exception.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Consent Agenda Items
Yes.
Yes.
Chair votes yes.
4. Signature of Document No. 2010-211, a Bargain & Sale Deed, Redeeming Real
Property
5. Signature of Letters Reappointing Alice Fairchild (through December 31, 2011)
and Lauren James (through December 31, 2012) to the Board of Vandevert
Acres Special Road District
6. Signature of Letters Reappointing Candice Tergesen (through December 31,
2011) and Stephanie Ely (through December 31, 2012) to the Board of Lazy
River Special Road District
7. Approval of Minutes:
• Business Meeting: March 24
• Work Session: April 15, 2009
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District, in the Amount of
$5,671.21.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 3 of 7 Pages
BANEY: Move approval, subject to review.
LINGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District, in the
Amount of $1,609.71.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County, in the Amount of $255,762.52.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
11. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Signature of a Letter to the Bend
Metropolitan Planning Organization regarding the Transit Corridor Plan.
BANEY: Move approval.
UNGER: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 4 of 7 Pages
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Dave Kanner explained that the Health Benefits Trust projection, in an unlikely
worst-case scenario, would have the reserves would be drawn down to a funding
gap of about $4 million. He discussed changing the approach for next year and
charging the departments slightly more. They should be able to meet PERS
obligations through 2012. Commissioner Luke asked if it would help to raise the
$35 per FTE per month instead of charging the departments. Mr. Kanner replied
that the amount generated would not be that great. The increase to departments
would be 8.3% over what is now charged.
Mr. Kanner said that they need to start thinking about providing for higher co-pays
to cover increasing costs. In the years 2002 through 2009, claims went up about
11 However, the number of employees covered increased as well. A per
covered life basis is the actual claim amount, and this number is flat. This has
been a bad year compared to the others. There is no funding gap with PERS and
rates will not go up as much as feared. It makes more sense to give the
departments a break on the PERS costs and charge more for the health benefits
costs.
Commissioner Baney said she would like EBAC to consider increasing the per
month charge to employees. This creates ownership and protects the fund. Mr.
Kanner would like projections presented to EBAC; however, the Board can make
changes even without EBAC's approval. He wants employees to get involved in
the planned wellness program, which forces participation.
Commissioner Luke said that employees also pay co-pay amounts and some for an
80/20 plan. It is not a 100% covered type of plan. Consideration needs to be made
as to the total amount of the cost of a procedure to the employee. He would like to
know the cost to the departments at this time if it was not being subsidized by the
departments. Mr. Kanner stated that it would be about 14% higher.
Mr. Kanner said that the proposed budget needs to get back to the departments, and
these decisions have to be made soon. How the departments are charged would be
somewhat of a `wash' for the departments. There might be minor increases for the
Sheriff's Office and Parole & Probation, as their contingency is higher than
budgeted.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 5 of 7 Pages
Commissioner Luke would like to know not only the worst-case scenario but what
is reasonable and average. Mr. Kanner said that the health benefits charges will
have to go up eventually, as claims costs will continue to increase. The question is
when and how much it should be increased.
Commissioner Unger would like further discussion regarding the health benefits
trust plan. He knows adjustments will need to be made, but he wants to be able to
plan accordingly.
Commissioner Luke stated that the media is criticizing the fact that the County has
built up and maintained good reserves. The County is functioning much better
than many governmental agencies because of those reserves.
Commissioner Baney said that the costs to employees may have to increase as
well. She would like this addressed when union negotiations take place.
Commissioner Luke stated that there is an advantage of having the Sheriff's Office
employees and others involved in the benefits program. It needs to benefit the
employees, the County and others. Mr. Kanner added that the EBAC provides a
lot of input on the labor agreements. The employee contribution can change;
however, Commissioner Luke stated that he understands that the coverage cannot
be reduced.
Commissioner Baney said that there could be one large provider in the area who
may bid on the employee clinic contract. Some employees may not want to work
with this particular company. Mr. Kanner replied that an RFP allows things other
than price to be considered. Specific terms of service can also be required and the
contract terminated if necessary.
Commissioner Unger said that the Director of the Bethlehem Inn approached him
after a meeting and thanked the Board for providing them with some direction on
what to do with their agency.
He added that he feels that the board of directions of the Inn hesitated to try to take
on a capital fundraising project at this point because it appeared to be
overwhelmingly complicated.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 6 of 7 Pages
Being no further items addressed, the meeting adjourned at 10:55 a. m.
DATED this 31St Day of March 2010 for the Deschutes County Board of
Commissioners.
Dennis R~Euk:eCh~Z~
Alan Unger, Vice Chair
ATTEST:
Recording Secretary
Tammy Baney, Chi imissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, March 31, 2010
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 31, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Second Reading and Adoption of Ordinance No. 2010-
010, a Text Amendment regarding Bicycle Parking Standards - Kevin
Harrison, Community Development
3. A PUBLIC HEARING and Consideration of Signature of Order No. 2010-
024, Approving the Annexation of Property into the Howell's Hilltop Acres
Special Road District - Laurie Craghead, County Counsel
CONSENT AGENDA
4. Signature of Document No. 2010-211, a Bargain & Sale Deed, Redeeming
Real Property
5. Signature of Letters Reappointing Alice Fairchild (through December 31,
2011) and Lauren James (through December 31, 2012) to the Board of
Vandevert Acres Special Road District
6. Signature of Letters Reappointing Candice Tergesen (through December 31,
2011) and Stephanie Ely (through December 31, 2012) to the Board of Lazy
River Special Road District
Board of Commissioners' Business Meeting Agenda Wednesday, March 31, 2010
Page 1 of 5 Pages
7. Approval of Minutes:
• Business Meeting: March 24
• Work Session: April 15, 2009
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-14 County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
11. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Board of Commissioners' Business Meeting Agenda Wednesday, March 31, 2010
Page 2 of 5 Pages
Monday, March 29
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, March 30
10:00 a.m. - 2:00 p.m. Planning Commissioner Interviews
Wednesday, March 31
8:00 a.m. Planning Commissioner Interviews
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, April 1
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, April 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, April 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, March 31, 2010
Page 3 of 5 Pages
Wednesday, April 21
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, April 22
11:00 a.m. Quarterly Meeting with the Commission on Children & Families
Monday, April 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, Mai
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, May 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, May 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 13
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond City Hall
Monday, Ma~17
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Board of Commissioners' Business Meeting Agenda Wednesday, March 31, 2010
Page 4 of 5 Pages
Tuesday, May 18
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Wednesday, May 19
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Thursday, May 20
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Monday, May 24
10:00 a.m. Board of Commissioners' Meeting
12:00 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, May 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, May 31
Memorial Day - Most County offices will be closed
Wednesday, June 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 3
10:00 a.m. Quarterly Meeting with the District Attorney
11:00 a.m. Quarterly Meeting with Community Development
1:30 p.m. Quarterly Meeting with the Road Department
2:30 p.m. Quarterly Meeting with Solid Waste
Board of Commissioners' Business Meeting Agenda Wednesday, March 31, 2010
Page 5 of 5 Pages
N.A
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
ADDITION TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 31, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
A. CONSIDERATION of Signature of a Letter to the Bend Metropolitan
Planning Organization regarding the Transit Corridor Plan - Dave Kanner,
County Administrator