2010-2608-Minutes for Meeting April 28,2010 Recorded 5/10/2010COUNTY
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COMMISSIONERS' JOURNAL 05/10/2010 09:02:58 AM
2030-2608
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 28, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Tom Blust and George Kolb, Road Department; and seven
other citizens. No representatives of the media were present.
Chair Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was the Reading of a Proclamation, Declaring May 6
"Central Oregon Volunteer Appreciation Day".
Sarah Smith of Healing Reins, Lin Gardner of the Department of Human
Services, Marty Bruce of Ronald McDonald House, and Mara Stevens of
Healthy Beginnings came before the Board.
On May 6, the 21st annual Volunteer of the Year celebration takes place. They
are now matching the Governor's award categories, for youth, adults, Ms.
Gardner noted that these are just an example of all the wonderful volunteers in
the area.
Commissioner Baney stated that it is tough being a judge, and having the
different age ranges helps a lot.
Sarah Smith and Chair Luke shared the reading of the proclamation at this time.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 1 of 7 Pages
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
3. Before the Board was a Presentation regarding the "Can Cancer" Program.
Bruce Bailey and Brad Bailey of Bend Garbage and Recycling, and Stu
Martinez of Wilderness Garbage and Recycling came before the Board.
Brad Bailey said that CAN Cancer stands for "Community Assistance for
Neighbors with Cancer", www.cancancer.or The funds raised are for non-
medical needs, such as utilities, food, lodging and other costs not covered by
insurance. This is a team effort of tri-county collectors in the area, including
Cascade, Prineville, Madras and others, in partnership with St. Charles
Foundation.
They have reached out to 60,000 customers, send out envelope with billings
requesting contributions to the campaign. There are various donation sites.
Central Oregon Magazine, with a subscription level of 22,000 did a feature ad
and included an envelope in each magazine. 100% of the dollars go to the
patients, and 2009 raised $13,000. In this campaign year, since April 1, they
have already raised $7,000 to date.
Stu Martinez's family began the process and was the catalyst to get this
program going. Mr. Martinez said when he was receiving treatment, he got to
know the other patients and their families. He found that many of them did not
have funds to pay for normal expenses, for gasoline if they are traveling long
distances, or for other ongoing expenses.
At this time a video explaining the program and its benefits was presented.
Commissioner Baney asked what the County can do to be a good partner. Mr.
Bailey stated that they hope this will go statewide eventually.
Joe Stutler was asked to speak about the FireFree event which will take place
soon, and includes nine other communities that work to help keep areas clear of
debris. Chair Luke said that the garbage companies contribute a lot towards
this program. -
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 2 of 7 Pages
4. Before the Board was Consideration of Signature of Document No. 2010-
281, Revised Commission on Children & Families' By-Laws.
Hillary Saraceno gave a brief overview of the revised by-laws. Commissioner
Luke said that he is not comfortable with approving the document today, as he
has concerns with some of the language regarding the executive director. He
wants to review this with the County Administrator for clarification.
Ms. Saraceno said they were revised a couple of years ago, and she believes
that the changes being made are a result of discussions that took place at that
time and since then that involved the County Administrator.
Discussions will be scheduled accordingly.
5. Before the Board was Consideration of Approval of Document No. 2010-
276, the 2010 Deschutes County Natural Hazards Mitigation Plan, with the
Oregon Office of Emergency Services and FEMA.
Mr. Studer said this is the continuation of work that began about five years ago.
They have reinvented and improved on the program, and the accomplishments
over the past years have been many.
BANEY: Move approval of the document and of a letter of support.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Document No. 2010-
240, a Deed of Dedication and Acceptance for the Extension of Hurtley
Ranch Road with Emerald Valley Road.
George Kolb explained the item which involves Panoramic View Special Road
District and the use of Hurtley Ranch Road as an emergency access in the case
of a wildfire or other emergency. A hearing and conditional use'permit were
required, and the road was improved. There was no cost to the Road
Department. The residents have indicated they will maintain the road.
BANEY: Move signature.
UNGER: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 3 of 7 Pages
VOTE: BANEY:
UNGER:
LUKE:
Yes.
Yes.
Chair votes yes.
7. Before the Board was Consideration of Signature of Document No. 2010-
241, an Amendment to an Intergovernmental Agreement for the Overlay of
Huntington Road and Riverview Drive.
Mr. Kolb said this is an agreement with ODOT using ARRA funding. The
project came in over the estimate. Jefferson County had a project that was
completed under budget, so the two entities worked out an arrangement to cover
the shortage, with Jefferson County receiving funds in exchange for their other
projects. All of the stimulus funds went to ODOT, who decided how much the
counties would get.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Consent Agenda Item.
8. Signature of Resolution No. 2010-029, the Fiscal Year 2010-11 Assessment and
Taxation Grant through the Oregon Department of Revenue
9. Approval of Minutes:
. Business Meeting: April 19
. Work Sessions: April 19 and 21
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District (two weeks), in the
Amount of $276,360.97.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Signature of Letters Appointing
Bonnie Koenig and Mike Scholerman to the Deschutes County Extension-
4H Advisory Council, through December 31, 2011.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District (two
weeks), in the Amount of $6,004.62.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 5 of 7 Pages
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks), in the Amount of
$2,2979549.76.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
14. ADDITIONS TO THE AGENDA
Request from Central Oregon Visitors Association for a Letter of Support
in an Attempt to Get the 2011 Fly Fishing Fair to Come to Sunriver and
Central Oregon.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY
UNGER
LUKE:
Yes.
Yes.
Chair votes yes.
Regarding Tetherow Destination Resort, Laurie Craghead said the applicant is
asking for a decision on an amendment to an agreement. A decision has to be
made before mid-May and there are few opportunities for the Board to meet prior
then. The contract allows for an extension. Commissioner Baney said she would
like to hear a progress report as well.
Commissioner Unger wants this resort and others to be successful, and this has
been a hard time for all of them. Commissioner Luke said that perhaps they will
consider an extension of the time allowed.
Being no further items addressed, the meeting adjourned at 10:55 a. m.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 6 of 7 Pages
DATED this 28th Day of April 2010 for the Deschutes County Board of
Commissioners.
Dennis R. Luke, Chair
a&--, 64-r-
Alan Un er, Vice Chair
ATTEST:
Tammy Baney, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, April 28, 2010
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 28, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. THE READING of a Proclamation, Declaring May 6 "Central Oregon
Volunteer Appreciation Day" - Sarah Smith, Lin Gardner
3. PRESENTATION regarding the "Can Cancer" Program - Brad Bailey, Bend
Garbage & Recycling
4. CONSIDERATION of Signature of Document No. 2010-281, Revised
Commission on Children & Families' By-Laws - Hillary Saraceno
5. CONSIDERATION of Approval of Document No. 2010-276, the 2010
Deschutes County Natural Hazards Mitigation Plan, with the Oregon Office of
Emergency Services and FEMA - Joe Studer, County Forester
6. CONSIDERATION of Signature of Document No. 2010-240, a Deed of
Dedication and Acceptance for the Extension of Hurtley Ranch Road with
Emerald Valley Road - George Kolb, Road Department
7. CONSIDERATION of Signature of Document No. 2010-241, an Amendment
to an Intergovernmental Agreement for the Overlay of Huntington Road and
Riverview Drive - George Kolb, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 1 of 7 Pages
CONSENT AGENDA
8. Signature of Resolution No. 2010-029, the Fiscal Year 2010-11 Assessment
and Taxation Grant through the Oregon Department of Revenue
9. Approval of Minutes:
• Business Meeting: April 19
• Work Sessions: April 19 and 21
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Signature of Letters Appointing Bonnie Koenig and
Mike Scholerman to the Deschutes County Extension-4H Advisory Council,
through December 31, 2011
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-1-1 County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
14. ADDITIONS TO THE AGENDA
Deschutes County meeting locations arc wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 2 of 7 Pages
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Monday. April 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, April 27
11:30 a.m. League of Women Voters' Forum
Wednesday, April 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
5:00 p.m. Candidate Forum - La Pine Senior Center
Monday, May 3
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Tuesday, May 4
8:00 a.m. As the Governing Body of the 911 County Service District: Executive Session under
ORS 192.660(2)(b), Discipline of a Public Officer/Employee; or ORS 192.660(2)(h),
Pending or Threatened Litigation
Wednesday, May 5
10:00 a.m. Board of Commissioners' Meeting
1:30 P.M. Administrative Work Session - could include executive session(s)
Thursday, May 6
10:30 a.m. Tour of Work Center and Jail
6:00 p.m. Volunteer of the Year Event - Bend Senior Center
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 3 of 7 Pages
Wednesday, May 12
10:00 a.m. Meeting with Secretary of State Kate Brown and Others regarding Elections Process
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 13
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond City Hall
Monday, May 17
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Tuesday May 18
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Wednesday, MU-19
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Thursday, May 20
9:00 a.m. Budget Committee Meeting and Department Budget Presentations (all day)
Monda May 24
10:00 a.m. Board of Commissioners' Meeting
12:00 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, May 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, May 31
Memorial Day - Most County offices will be closed
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 4 of 7 Pages
Wednesday, June 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 3
9:00 a.m. Quarterly Update with Health and Human Services
10:00 a.m. Quarterly Meeting with the District Attorney
11:00 a.m. Quarterly Meeting with Community Development
1:30 p.m. Quarterly Meeting with the Road Department
2:30 p.m. Quarterly Meeting with Solid Waste
Monday, June 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, June 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, June 14 through Wednesday, June 16
8:00 - 5:00 Association of Oregon Counties Spring Conference (Riverhouse)
Wednesday, June 16
11:00 a.m. Youth Challenge Graduation - Fairgrounds
2:00 p.m. Administrative Work Session - could include executive session(s)
Thursday June 17
10:00 a.m. Quarterly Update with Community Justice
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 5 of 7 Pages
Monday, June 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday. June 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 24
9:00 a.m. Quarterly Meeting with the Fair & Expo Department
11:00 a.m. Quarterly Meeting with the Commission on Children & Families
2:00 p.m. Quarterly Meeting with the Sheriff
Monday, June 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesdav. June 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 1
8:00 a.m. Meeting with Sisters City Council, Sisters City Hall
Monday, July 5
Independence Day Observed - Most County offices will be closed
Wednesday, July 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 6 of 7 Pages
Thursday, Jul 8
7:00 a.m. Regular Meeting with Redmond City Council Redmond Council Chambers
Wednesdav. Julv 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, April 28, 2010
Page 7 of 7 Pages