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2010-2628-Minutes for Meeting May 12,2010 Recorded 6/8/2010FZCZAL NANCYDESCHUBLANKENSHZPTES COUNTY CLERKS lid 201007678 COMMISSIONERS' JOURNAL 06/08/2010 08:30:43 AM 111111111111111111111111111111111 2010-21128 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded at the request of [give reason] previously recorded in Book _ or as Fee Number to correct and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 129 2010 Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; and, for a portion of the meeting, Erik Kropp, Deputy County Administrator; Joe Studer, County Forester; George Kolb, Road Department; Tom Anderson, Eric Mone, Anthony Raguine and Peter Russell, Community Development; Laurie Craghead, County Counsel; and Hillary Borrud of the Bulletin. No other citizens were present. Chair Luke opened the meeting at 1:30 p.m. 1. Before the Board Approval of a Grant Agreement regarding Utilizing Woody Biomass for the Production of Renewable Energy. Joe Studer gave a brief overview of the agreement. It is for approximately $6769000, and the funds have to be spent within a few months. This work will tie in neatly with other grants and projects now underway. BANEY: Move Chair signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 2. Before the Board was Review and Approval of Commission on Children & Families' Revised By-laws. Hillary Saraceno provided a review of the document. Mr. Kanner indicated that it is an accurate version of what should be the final document. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 1 of 7 Pages UNGER: Move approval of the final version as approved by the Board of the Commission on Children & Families. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was a Discussion of a Code Revision to Allow Mitigation Identified in Traffic Studies to Become Approval Criterion & Setting Parking Ratios for Land Uses at Airports. Anthony Raguine explained that this is staff-initiated and only applies to the Bend Airport, since it is the only one in the airport combining zone. The criterion has been historically used, but was just not codified. The Planning Commission supports this Ordinance. 4. Discussion of a Code Revision Defining Performance Standards for County Roads, Intersections and ODOT Ratios. Anthony Raguine said that existing site plan criteria does not necessarily cover all that needs to be addressed. This change allows for a conditional approval relating traffic issues and correcting safety deficiencies. Laurie Craghead stated that this is in the traffic study Code, but she is concerned that it acts as a moratorium and statutorily cannot do so. It already says the same traffic study Code be applied in a different section. She would like to avoid having that language in two places in the event that it is not accurate. Discussion took place as to discrepancies. Mr. Raguine said that it is already in Title IT, so this just duplicates what is there to make it easier for the planners and the public. Peter Russell said that the traffic study is part of the land use application process already. Ms. Craghead indicated that she would prefer they not duplicate information that might not be accurate. It needs further analysis. Mr. Kanner added that this appears to be a de facto moratorium on development. Chair Luke observed that if there is a real or perceived de factor moratorium, it is against State law. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 2 of 7 Pages Laurie Craghead said that she feels that revisions may be needed. There have been issues that did not always match up, especially when dealing with traffic situations. Mr. Raguine will bring the package back, and Title 17 will be addressed at that time. He added that as a planner, he feels that it is much easier to have it in both places. At this time, it would be referenced as it has been. In regard to text amendment 10-2, which would update Title 17, Mr. Russell said that when traffic approvals were updated, ODOT went to a different way of looking at volume capacity. County roads will remain at "level of service" needs; but for State highway systems, ODOT standards would apply. The Commissioners indicated that this is appropriate. Mr. Russell updated the Board on the Bend area transportation plan and pointed out areas of risk. (He referred to an oversized map at this time) Most involve the State highway system. Burgess Road west of La Pine is the only one on just the County system. In regard to intersections, the ODOT methodology is used. He explained what could be done to accommodate additional traffic, short of installing signals. Commissioner Unger said that there does not seem to be a way to get around Bend easily. He would like to see people have more choices on how they get where they want to go. Mr. Russell stated that each city and county has a model that shows alternatives. The Technical Advisory Committee looks at each and decides which ones are appropriate and useful. There will be public meetings where they would get more input, and stakeholder meetings for the same reasons, and to further define that information. Public meetings in Terrebonne, Bend and Sisters were held in May. It was almost all about bicycling in Sisters, especially regarding passing lanes on Highway 20. The La Pine hearing is planned for next week. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 3 of 7 Pages A large group in Sisters would like to pave Sisemore Road, but it has to be built to County standards and the cost would be high, especially because there is a bridge and a canal to accommodate. It does not pencil out based on the use. The group wants a non-highway route between Sisters and Bend. Some of the public feels that portions of Lower Bridge Road are dangerous because of the lack of sight distance. Some improvements have been made, and drivers just have to get used to the changes. The Bend meeting consisted mostly of residents from Tumalo, as the meeting addressed Highway 20 at Tumalo. ODOT has some short-term solutions regarding three uncontrolled intersections. Right-in and right-out may be useful for some of those. The left turn out from Bailey will not be allowed due to a raised median. Connectivity is the main concern, and potential loss of access for businesses. Cook Avenue will be reclassified from a collector to an arterial. The other locations of concern are O'Neill Junction, Quarry at Highway 97, the High Desert Museum access, and Highway 97 between Bend and Redmond. 5. Update of Commissioners' Meetings and Schedules. Commissioner Baney will be in Salem on Friday for several meetings. She was nominated to the Oregon Housing Council and the appointment is scheduled for the morning of May 24. Commissioner Unger is speaking on Thursday with a group involved in ADA issues. 6. Before the Board was Discussion of Support for Temporary Restaurant Vendors at Community Events. Commissioner Baney said that alterations were made regarding restaurant vendor licensing. There are individual events that happen one time, and a single fee is required. The number one priority is health, and all agree with that. The Saturday Market aspect was discussed, and an equitable inspection and license plan was reviewed. The requirements are not easy to determine. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 4 of 7 Pages She has been told that small vendors cannot participate in these events due to the cost. The event promoters say that it is bad for the events to not be able to include the smaller vendors. Commissioner Luke said that he wants to be sure the public is safe; therefore, the correct number of inspections should be done, and the cost needs to be covered. He said that the event vendors are asking to pay less than the restaurants in the same area that pay the full amount. The fees need to be covered. The bigger restaurants should not have to subsidize the temporary vendors. The cost of the employees has to be averaged out Commissioner Baney stated that it is not that cut and dried. The question is whether the fee structure should be adjusted to eventually be a one-time fee each one. Commissioner Luke stated this is being addressed at the legislative level, and any change in the law would take some time to be effective. The County has to follow State law. Commissioner Baney said that restaurants often benefit from the event activity. The vendors ask, is the food less safe if there are five vendors or twenty. Commissioner Unger stated that the small businesses have a hard time with other fees as well, and it needs to be affordable or they will not participate. The event organizers might consider reducing costs as well, or figuring out how they can have enough vendors to lower the cost to each one. Commissioner Baney stated that they say they have cut their costs by at least 30%. There is a possibility of bundling or the organizers working together to cut down on costs. Also, there is the problem of other groups wishing to be subsidized in some fashion. However, if it is allowable and does not burden the County, some kind of help should be considered. Commissioner Unger said that there is not much profit for the small vendors. It does not help the organizers if they cannot get participants, and the public misses out. Benevolent organizations already get a break. Eric Mone said that a vendor could sell hot dogs at the Les Schwab amphitheater on three different nights for three different venues, and ends up having to buy three permits. A burrito vendor has to get a permit every week for a Saturday market. Even though that might be the cost of the service, it is cost prohibitive to many of these small vendors. If there are too many vendors, none of them will make enough money at some of these events. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 5 of 7 Pages Commissioner Baney asked if the food is any safer if there are six or more vendors. She said that perhaps some of the transient lodging tax might be used. These are community events and should be supported. Commissioner Unger noted that people often come to the area to attend these events and people who live in the community go there as well. Commissioner Baney feels that these events and vendors do not have a big negative impact on established restaurants and, in fact, they may benefit overall from people coming to the area. Commissioner Luke said that room tax revenue is down also, and that may be having a general negative impact. Commissioner Unger stated that costs keep going up, fees keep going up, and there is a point when people will stop participating or making those investments. Mr. Kanner suggested a meeting with the Bend City Council to address this issue. Most of the events are held within the City of Bend, and that is who should be approached by the vendors and promoters. The City of Sisters already has handled this issue without County involvement. 7. Other Items. Commissioner Baney previously brought up a loan program for small businesses. She met with EDCO and Clark Jackson, and the State had introduced House Bill 98 establishing funds for small businesses. She was told it would not fill the gap of what is needed. She would like to look at ways to assist by perhaps running the funds through a bank or credit union, so that it can help businesses. Commissioner Luke stated that he would like to talk with EDCO, the Chambers of Commerce and others about this issue. Emphasis needs to be made on retaining small businesses. Commissioner Baney said that the County is the next opportunity to do this. She encouraged a group setting to discuss this further. Commissioner Unger said that COIC has a fund to support small businesses. They have had to write off loans, however, for businesses that were thought to be stable. Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 6 of 7 Pages Commissioner Baney suggested that the Small Business Association and the Central Oregon Builders Association might be included. Commissioner Unger asked if there is a specific focus for the meeting, a starting point. Commissioner Luke stated that the question is what is the best use of the dollars that are available. Commissioner Baney added that it would be good to know how much is needed. She has been told that there are no funds available from any entities. Commissioner Baney stated that she would make the appropriate arrangements. At 3:15, the Board went into executive session under ORS 192.660(2)(h), pending or threatened litigation. The session ended at 3:30 p.m. There was not adequate time available to address the other executive session items listed on the agenda. Being no further items addressed, the meeting adjourned at 3:35 p.m. DATED this 12th Day of May 2010 for the Deschutes County Board of Commissioners. D is R. Luke, Chair &~a, . t&e--- Alan Unger, Vice Chair ATTEST: (tzi4~ (go Tammy Baney, Co issioner Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, May 12, 2010 Page 7 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MAY 12, 2010 1. Approval of a Grant Agreement regarding Utilizing Woody Biomass for the Production of Renewable Energy - Joe Studer 2. Review and Approval of Commission on Children & Families' Revised By- laws - Hillary Saraceno 3. Discussion of a Code Revision to Allow Mitigation Identified in Traffic Studies to Become Approval Criterion & Setting Parking Ratios for Land Uses at Airports - Peter Russell 4. Discussion of a Code Revision Defining Performance Standards for County Roads, Intersections and ODOT Ratios - Peter Russell 5. Update of Commissioners' Meetings and Schedules 6. Discussion of Support for Temporary Restaurant Vendors at Community Events - Tom Anderson 7. Other Items • Executive Session, under ORS 192.660(2)(e), real estate negotiations . Executive Session, under ORS 192.660(2)(d), labor negotiations PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Deschutes County Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner DATE: May 12, 2010 SUBJECT: Status report on update of Deschutes County Transportation System Plan (TSP) BACKGROUND Staff has held several meetings with Oregon Department of Transportation (ODOT) staff both from Salem and Bend regarding the land use assumptions and traffic information for ODOT's development of the 2030 traffic volume projections. Staff has also held public meetings to gather input on transportation issues and coordinated with the Deschutes County Bike and Pedestrian Advisory Committee (BPAC) on non-motorized issues. 2030 Traffic Volumes The model calculates average daily traffic volumes, which are then compared to the performance standards of ODOT or the County, depending on which jurisdiction is the road authority. State highway segments were ranked based on volume/capacity ratios of between 0.60 and 0.80. The segment thresholds were: • v/c < or = 0.60: Low risk • 0.60 < v/c < 0.80: Medium risk • v/c > or = 0.80: High risk The County defines Level of Service (LOS) D as acceptable for existing County roads. The County for a roadway segment defines LOS D as between 5,700 and 9,600 ADT. Therefore, roadway segments under the Deschutes County jurisdiction: • Below LOS D threshold: Low risk • Within LOS D: Medium risk • Above LOS D: High risk. The results for the roadway segments are shown in the attached map. Essentially, the bulk of the congestion occurs on the state highway system. The primary congested areas are • U.S. 97 between Terrebonne and Redmond • U.S. 97 Sunriver to Paulina Lake • U.S. 20 from about Suttle Lake to Sisters • U.S. 20 Gerking Market to Tumalo • U.S.20 Bend to Hamby/Ward • OR 126 from Cline Falls to Redmond • OR 126 and Redmond to the Crook County line Quality Services Performed zvith Pride For County roads, the only problematic segment is Burgess Road west of La Pine from Huntington to Meadow. To assess intersections, ODOT's Preliminary Signal Warrant (PSW) was used to evaluate signalization at an ADT level for an unsignalized intersection. Meeting the warrant does not mean a signal will be installed, but it indicates that the minor approaches will experience excessive delay or have substantial difficulty in entering or crossing the major street at an unsignalized intersection. The PSW process was used to rank unsignalized intersections based on the approach's ADT volumes. Exceeding certain thresholds could indicate when an intersection improvement (not just including signals - i.e., roundabouts, turn restrictions, interchanges, etc.) would be necessary. Because of the sensitivity of the model volumes and the normal fluctuations in volumes, the following warrant thresholds to rank deficiency were used: • Between 60% and 80% of threshold: Low risk • Between 80% and 100% of threshold: Medium risk • Greater than 100% of threshold: High risk Not surprisingly the intersections with the greatest operational challenges involve state highways. The only intersections ranked high that involved County roads solely were South Century/Abbott and Neff/Powell Butte Hwy/Alfalfa Market. Old Bend-Redmond Hwy / US20 High Powell Butte Hwy / US20 High Hamby Rd / US20 High US97 SB On/Off Ramp / Baker Rd High Knott Rd / US97 NB Off Ramp / Baker Rd High Butler Market Rd / Powell Butte Hwy High Cook Ave / US20/ O B Rile Rd High Neff Rd / Powell Butte Hwy / Alfalfa Market Rd High OR126/ SW Helmholtz Way / NW Helmholtz Way High O'Neil Hwy / Pershall Way / US97 High US97 / Vandevert Rd High US97 / Lower Bridge Way High US97 / Smith Rock Way High South Century Dr / Abbott Rd High Hamehook Rd / Deschutes Market Rd Medium Butler Market Rd / Hamehook Rd Medium South Century Dr / Vandevert Rd Medium South Century Dr / Spring River Rd Medium OR31 (Hwy No. 19 / US97 Medium Issues identified in May public meetings Staff has held public meetings in Sisters, Terrebonne, and Bend in the first week of May and will be meeting in La Pine on Monday. Below is a summary of the major issues identified in each of these community meetings and topics raised by ODOT. I basically recapped the 2030 traffic volume results, the Three Sisters Scenic Bikeway proposal, then took comments on any and all transportation topics. 2 Sisters Bicycling issues dominated the meeting, which eight attended. The specific topics or suggestions were: • Pave Sisemore Road so it could become a non-US 20 alternate between Sisters and Bend • County needs to have a standard for wider shoulders on County roads within three miles of Sisters so more children might bike or walk to school • Concern about additional passing lanes NW of Sisters and wanted to know if there were any non-construction alternatives • If grant money could be found to pave Sisemore, would the County then pave it • The financial benefits of cycling tourism should be used when setting the County's priorities for road projects • If/when Skyline Forest develops, could that offer an opportunity to find a non-US 20 link for cycling between Sisters and Bend? Terrebonne The two public members raised the following topics: • Smith Rock Way has too many trucks • Dislike the new bioswales along 97 as they eliminated a refuge in case you needed to swerve, but like the sidewalks now, although they didn't initially • Concerns about future of Lower Bridge Way • The northbound left turn from 97 onto Lower Bridge Way is challenging due to the slight skew of Lower Bridge Bend The nine members of the public were all from Tumalo with the exception of a Bicycle Transportation Alliance (BTA) member from Portland whose area is Central Oregon. The major topics were US 20 in Tumalo, accommodating cyclists on State and County roads, and transportation system development charges (SDC's). • Tumalo needs to be addressed in the planned TSP Tech Memo 4, "Alternatives and Mitigation" • Speed limit needs to be lowered • Why isn't the county representing what its citizens want instead of deferring to ODOT • Bend-Sisters corridor study of US 20 is needed • Long range solution to Tumalo will need to ensure functional classification of county roads is correct or updated • Concern about negative economic impacts to the community from ODOT's short term and long term projects • Why not an interchange at Gerking Market with frontage roads leading to Tumalo • 19th Street will become an Eastside Bypass • Do other ODOT regions allow traffic signals in similar situations or is Region 4 just being difficult? • If Skyline Forest is built and that access is required to be on US 20, will that affect the priority of solving Tumalo's transportation problems? • Bike/ped safety and economic benefits of biking all need to be factored into road project prioritization • What's the legal status of horses using county roads, especially if a bike/ped trail is built along the Deschutes River between Tumalo State Park and Tumalo or a bike/ped underpass is built at 5th in Tumalo • Are any roads being reclassified in Tumalo as part of TSP? (I said the TSP would propose reclassifying Cook to an arterial) 3 • Long range transportation solutions need to build on the short term and minimize throwaway • Wouldn't advance signage make a signal work in Tumalo • Need to develop roadside environment to make Tumalo more visible to driver entering the community • Reclassify US 20 to a lower functional classification such as a Regional or District Highway from its current Statewide classification • Can US 20 from Pinehurst to Robal be designated as a Safety Corridor • When will ODOT's short term project be built • Why isn't the county collecting SDC's for land uses in Tumalo • How will the TSP ensure Tumalo has connectivity • The short term solution must include signage to direct drivers and bicyclists through these new routes ODOT issues Staff has coordinated with ODOT both in the TSP process and the three community plans (Terrebonne, Tumalo, and Deschutes Junction) to identify major transportation issues for the TSP. The following topics were not already identified above in the public meetings: • O'Neil Junction improvements, especially if City of Prineville Railway develops an intermodal facility, which will require an exception to Statewide Planning Goal 3, Agriculture • Extending Helmholtz to Quarry Road/97 intersection, which will require an exception to Statewide Planning Goal 3, Agriculture • Future of U.S. 97 access to High Desert Museum • U.S. 97 at north end of Bend • Frontage roads for 97 and their phasing • Improvements on 97 between Bend and Redmond that relate to safety rather than congestion TSP timeline ODOT is planning to extend grant timeline past June 30, 2010, but keeping the same funding levels. The traffic analysis has taken longer than expected. Planning Commission will hold a TSP work session this Thursday and staff anticipates the formal public hearings will begin on Sept. 9, 2010. Staff is working to complete a first draft by June 30, 2010. 4 C 3 0 U y ~ J U ~ ~ ~ ~ 3 m rn C U ~ 2 G1 • J j 00 1 N 0 o a,~ ~o oG _ C ~ Y i ~ 0 Co ya 2 S rr c N ~ V d Ice Caje o Ed%S N N O ~ 2 m Sa~ie~ app O Se 0 .4 t y, w DATE: May 12, 2010 Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 MEMORANDUM (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ TO: Board of County Commissioners FROM Dave Kanner, County Administrator Scott Johnson, Health Services Director Tom Anderson, Community Development Director SUBJECT: Support for Temporary Restaurant Vendors at Community Events Background: There are a number of community based events that are held throughout Deschutes County each year that provide both economic as well as community building benefit to the County. Examples would include events such as the Bite of Bend, Munch-N-Music, Concerts on the Green, the Sisters Quilt Show, and La Pine Frontier Days, to name just a few. It has been suggested by event organizers that some of these events may be in jeopardy due to what are perceived as inordinately high fees charged by the County for temporary food vendor permits. The purpose of the discussion today is to determine whether the County should modify fees in some way to preserve and assist these events. Fees are set within the Environmental Health Licensed Facility Division of Community Development (the division is being transferred to the Health Services Department as of July 1, 2010) to pay for the cost of providing division services. These services include permanent and temporary restaurant licensing and inspections, as well as licensing and inspection of public pools, tourist facilities and day care centers. School cafeterias are also inspected through contracts with the school districts. Currently, fees for benevolent food service providers and benevolent events are partially or wholly subsidized by the Board of Commissioners. Options for modifying temporary restaurant license fees for community events are summarized below. Discussion Points: • Reductions in level of service may be legally restricted and undesirable due to minimum inspection standards required under state law. Reducing costs in order to reduce fees may therefore not be possible. • It is also largely prohibited under state law to increase fees for one set of customers in order to reduce the fees for another. • Fees for temporary restaurant licenses were reduced as part of the FY 09-10 budget adoption process. Fees for large events having six or more vendors were reduced from $80 to $70, and for intermittent events at the same location, applicants were allowed to purchase four event permits for the price of three. Quality Services Perfonned with Pride • Some may perceive that it is inequitable to reduce the fees for one set of for-profit businesses and not others or all. i.e., permanent restaurants, building contractors, garbage haulers, etc. • The State is discussing changes to the way fees are charged for temporary food vendors under certain circumstances (see attached draft legislative concept), which may address the issue under discussion for at least some events. This may provide a statutory remedy as early as July 2011 but will provide no assistance prior to that date. • Since these events also benefit the cities in which they are located, it may be desirable to approach them to assist in helping events stay viable prior to legislative action. • Many temporary restaurant applicants (75-100) have already paid fees for summer 2010 events. Any change at this time that created inequities with current paid applicants would likely require further administrative work and corrective action. Fee Modification Options: Revenues from temporary restaurant license fees are estimated to be $55,000 in FY 09-10. Fees are currently $70 (single large events) or $80 for temporary food service permits obtained at least seven days prior to the event. Option A: 1. Reduce fees for all temporary restaurant operators to equal fees charged to benevolent organizations ($40). Cost: $27,500 annually. OR 2. Reduce fees for all temporary restaurants to $20 (suggested by event organizers). Cost: $41,250 annually. OR 3. Waive fees for all temporary restaurants in 2010. Cost $55,000. Options/Issues: ■ Waive/reduce fees for only certain events based on submitted application. ■ Waive/reduce fees for only certain applicants based on submitted application. Option B: Implement an 'Actual Cost of Service' program • Charge an hourly rate based on the actual time spent at the event. • Event organizer would 'bundle' license applications for all vendors together and serve as the master applicant. • Organizer pays a deposit up front-once actual costs are determined, either refund the difference or invoice the balance. Deposit based on the number of vendors. • Organizer could potentially reduce cost by overseeing vendors during set-up to minimize county inspection time. • Cost savings unknown • Adds administrative staff time, will be difficult to set up on short notice. • All 2010 events or only certain events based on application? Requested Action: Discuss and provide direction to staff on if and how to proceed.