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2010-2799-Minutes for Meeting August 11,2010 Recorded 8/30/2010DESCHUTES COUNTY CLERKDS CJ 1414'1199 NANCY COMMISSIONERS' JOURNAL 08/30/2010 08:57:55 AM 12010-2 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, AUGUST 11, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; David Givans, Internal Auditor; Tom Blust, Road Department; Laurie Craghead, County Counsel; Nick Lelack, Community Development; Hillary Borrud of The Bulletin; and nine other citizens, Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Presentation and Update of Activities from the Humane Society of Redmond. Mike Daly and Chris Bauersfield of the HSR introduced Don Wayne, who developed their business plan. Mr. Daly went through the plan at this time (a copy of which is attached for reference). Mr. Daly said that their refundable bottle & can program is bringing in about $900 per month. They are getting income from a person who does dog washes in the event center, and they are also getting regular income from renting out the event center and the RV storage facility. They are also doing off-site fundraising events including vaccination clinics and a golf tournament. Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 1 of 7 Pages They recently opened a thrift store that has been very successful. The initial cost of setup was about $12,000, and they made $22,000 the first month. The initial estimate for revenue from the thrift store is about $60,000 a year. Because there were so many items donated, they had to get a warehouse to store and sort it all. They are now using both that location and the original location for sales. They feel that the thrift store will be the biggest revenue generator for the shelter. Chris Bauersfield stated that they have the benefit of two years of data to compare costs. There was a 30% loss in revenue in 2008-09. Income went up in 2009-10, in part due to the spay/neuter program. Their adoption fees were raised and more adoptions took place. They anticipate about $100,000 will be generated by the spay/neuter program. The publicly-owned animals' surgery fees cover the costs of spaying and neutering shelter animals. They are also adopting out kittens prior to spay or neuter but require a deposit for the surgery. People have to bring back the animals to get their deposit. Operating expenses did increase, mostly for veterinary care. The shortfall was reduced by $67,000 a year. They had a 5% increase in animals being brought in, and their euthanasia rate is about 5%, although they transferred 387 animals to other shelters during the year. They have been taking in small dogs from cities in California because those dogs are easier to place. They redistribute animals as needed and send some to other shelters. They provide low-cost veterinary care to the pets of some citizens. Commissioner Luke stated that most jurisdictions require licensing in order to control rabies. Ms. Bauersfield stated that licensing also can get a lost dog back home more quickly. Commissioner Baney said that a few years ago the future of the shelter was very insecure. She is pleased that things are much better due to the hard work of individuals and the community. Mr. Kanner stated that about half of the loan taken out by the shelter has been repaid through their efforts and from a few large donations through trusts. 3. Before the Board was Consideration of Signature of Order No. 2010-042 Directing the Permanent Closure of Deschutes-Pleasant Ridge Road at the Intersection of Highway 97. Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 2 of 7 Pages Tom Blust said that he and Pat Creedican met with Mary Meloy about impacts to the Sheriff's Posse, which owns property in the area. Mr. Creedicam stated that they addressed concerns about access and vandalism. Ms. Meloy and Mike Carnahan of the Sheriff's Posse came before the Board. They said they both attended the meeting. Ms. Meloy said that their main concern is safety. (She referred to an oversized map of the area.) They have a corral and small building on their ten acres, which abuts the railroad tracks. They would like to see a right-only turn allowed. They would also like a second access point on the property for various events, such as trail course events that they sanction where there might be 50 truck-trailer units brought in. Mr. Carnahan said they have been working on the property and events for nearly 30 years. They have meetings there and other activities. They need space for circulation and an additional exit in case of an emergency. Commissioner Luke asked if a second access permit would be admissible. Mr. Blust indicated that since it is a dead-end road, he sees no problem with this. Ms. Meloy then asked for a third access with a gate and a fence. Commissioner Luke stated that they are using one access now, and does not understand why they should have three. He was told that they had wanted to do this for some time and the road action accelerated this desire. Commissioner Luke said that there will be a cul-de-sac where the road is closed off, and it will be paved. Commissioner Baney asked what the second access should be, and was told that it should be similar to what is already there. Dave Kanner stated the County road money cannot be spent on improving public property. He asked if the right of way is County property, and was told that most of it was. Mr. Farnsworth indicated that ODOT can contribute part of the cost. Commissioner Luke fully supports the closure of the road in any case. He would like to see any remaining safety concerns addressed, however. Mr. Carnahan stated that the fire district did not require a locking gate; a cul-de- sac will suffice. Mr. Blust will organize a meeting to discuss the issue further. BANEY: Move signature of Order No. 2010-042. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 3 of 7 Pages 4. Before the Board was Consideration of First Reading of Ordinance No. 2010-012, Amending County Code to Adopt a Terrebonne Community Plan. Nick Lelack gave a brief overview of the item. One owner wants to consolidate two properties that are not useable at this time. It appears that this can be done. BANEY: Move first reading by title only of Ordinance No. 2010-012. LUKE: Second. VOTE: BANEY: LUKE: Yes. Chair votes yes. Chair Luke conducted the first reading by title only. The second reading will take place at the Wednesday, August 25 business meeting. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. Consent Agenda Items 5. Signature of Order No. 2010-045, Accepting the Petition and Setting a Date for a Public Hearing for Annexation into Deschutes County Rural Fire Protection District #1 6. Authorize County Administrator's Signature of Document No. 2010-565, a Right of Entry to the U.S. Forest Service 7. Signature of Document No. 2010-564, an Amendment to an Intergovernmental Agreement with the Oregon Commission on Children & Families regarding Grant Funds 8. Signature of Document No. 2010-520, a Contract for Subgrant between the Deschutes County Commission on Children & Families and Healthy Families of the High Desert Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 4 of 7 Pages 9. Signature of Document No. 2010-524, a Contract for Subgrant between the Deschutes County Commission on Children & Families and MountainStar Family Relief Nursery 10. Approval of Economic Development Grant Requests: • Redmond-Sisters Hospice - $4,000 - Festival of Trees. Commissioners Luke and Unger granted $500; Commissioner Baney granted $1,000. • NeighborImpact - $2,000 - Redmond child care network. Commissioners Luke and Baney granted $500; Commissioner Unger granted $1,000. • La Pine Senior Activity Center - $6,000 - nutritional program. The three Commissioners granted $500 each. • Heritage Theatre Company - $2,000 - community arts and meals Commissioners Baney and Unger granted $500 each. • Sunriver Music Festival - $2,500 - expanding cultural tourism in Central Oregon. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $1,000. • Deschutes County Healthy Beginnings - $2,400 - expanded health care and early intervention. Commissioner Baney granted $800. • Common Table - $6,000 - remodeling project. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $2,000. 11. Approval of Minutes: • Business Meeting of August 4 • Work Sessions of August 2 and 4 • Tri-County Meeting of July 20 • Minutes of Executive Sessions: July 7, 19, 26 & 28; August 2 and 4 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $3329382.11. Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 5 of 7 Pages BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $2,019.31. BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,193,095.07. BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. 15. ADDITIONS TO THE AGENDA None were presented. The meeting adjourned at 11:15 a.m. Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 6 of 7 Pages DATED this dyll~ Day of 2010 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Denis R. Luke, Chair Alan Unger, Vice Chair Tammy Baney, Commi s'oner Minutes of Board of Commissioners' Business Meeting Wednesday, August 11, 2010 Page 7 of 7 Pages 10 TES c,. w~ o ~ BOARD OF COMMISSIONERS' MEETING Agenda Item of Interest Name Address REQUEST TO SPEAK Date j / Phone #s E-mail address 1-1 In Favor Submitting written documents as part of testimony? F]Yes F-] No ❑ Neutral/Undecided ❑ Opposed C m m c O V .m+ t V M as 4)o IME c *V 30 cr o O V yr W-1 low- O ca 7.7 O .y y O V O T O N W% Isom Isom w y Q 0 C m d C 3 O V m t v O ~~c O E'u 3 0~ IWo ■ V cc c O V O L1. 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OsdwASsCowy sanestasap WT State Highways DESCHUTES COUNTY SHERIFFS POSSE NOWAM F&WM&ONOMM 1`8YI81=.I.M~i Iwr1Mr11~IM~. Thmveraws w~4s; M/f~MO «4 wddsybw~r~dusM~ts~Ny~f~wfabs t R T i il d John Mtkrson, GAS Specialist „ Phon (541)322.7102 hutetor us Email: nagco,d ax ots a roa ----Canal Its ' /'Mnt Heraw, d~ ~lU!» SE27 27th S[ qmvmw WW It Mdress: GI Bend, OR OR 97702 P:\ArcGIS_Projects\Area Map\Deschutes Pleasant Ridge Rd\Proposed Closure r c ~q 1 AV _e &6 Mori now! At t l .0 1 Pleasant Ridge road closure, meeting with Deschutes County Sheriffs Posse Page 1 of 2 Bonnie Baker From: Tom Blust Sent: Friday, August 06, 2010 10:58 AM To: Dave Kanner; Bonnie Baker Cc: Erik Kropp Subject: FW: Pleasant Ridge road closure, meeting with Deschutes County Sheriffs Posse The email below summarizes ODOT's meeting with the Sheriff's Posse regarding the proposed Deschutes Pleasant Ridge Road closure. Further discussion and a possible decision are scheduled for the Board's August 11th meeting. Tom Bcc. Board From: CREEDICAN Patrick F [mailto: Patrick. F.CREEDICAN @odot.state.or. us] Sent: Thursday, August 05, 2010 8:59 PM To: FARNSWORTH Gary C; MCCARROLL Joel R; BRYANT Robert W; DEVONEY Mark; WILLIAMS Rick * Reg4; Tom Blust; George Kolb Subject: Pleasant Ridge road closure, meeting with Deschutes County Sheriffs Posse Tonight I met with the Posse at their building on Pleasant Ridge Road. They were a lively bunch with lots of questions and some strong opinions. Overall a friendly meeting with only one or two seeming to be emotionally involved. I made apologies for overlooking them as a separate organization. I briefly explained the reasoning and showed some of the charts and left a couple sets of prelim. plans with them. Questions ran along the lines of : Why close it now when all the traffic is now using the interchange? How many accidents are due to the intersection of Pleasant Ridge as opposed to Gift The data only shows from 2002 to 2008, so what does it show recently How can we justify a closure when there is now so little traffic Why not close Gift since they have an alternate route, even thought it goes back through a neighborhood. Had we considered that since there won't be much traffic, it is more likely their property would be vandalized Is our mind made up or is their still room for input. Has the commission made up its mind. Would it do any good to lobby them. is the cul-de-sac large enough to turn around pickup with a long horse trailer Could we build them a second driveway to accommodate them turning around their horse trailers on their land - this might be worth pursuing to use as a tradeoff for their buy in at the commissioners meeting. I told them ODOT couldn't do it but maybe the county could since it is a county road. 8/6/2010 Pleasant Ridge road closure, meeting with Deschutes County Sheriffs Posse Page 2 of 2 Mostly the concerns seem to be about why they couldn't have a right out only. My sense was that quite a few members agreed with the full closure but were not as vocal. I acknowledged that it would cause some inconvenience to close the road but asked them to give some more consideration to the safety that would be gained over the long term as a trade off for some inconvenience. I think we should be prepared to bring out at the commission meeting next week that the inconvenience is to some of the people once a month for their meeting and occasional activity, not on a daily basis. But only if severely challenged. Some said they would attend the commission meeting, though I didn't sense a strong commitment to do so. Pat 8/6/2010 Jul 27 2010 12:38PM CENIGA CONSTUCTION INC 541-385-1382 P.1 Frank L. & Shelby Ceniga PO Box 1504 Sisters, OR 97759 541-385-1381 541-385-1382 Fax July 27, 2010 Deschutes County Development Planning Department 117 Lafayette Avenue Bend, OR 97701 Re: Commercial Zoning for 8411 N. Hwy 97(Old Post Office Bid) & 1077 C Avenue, Terrebonne, OR 97760 Attention: Peter or Nick To Whom It May Concern: This letter is in regards to the above noted properties. We heard that there was a public meeting to approve a plan for commercial zoning. We miss the meeting due to the fact we were not notified. We would like to request these properties to be included in this plan. These properties were once considered one lot, The highway 97 property is unbuildable due to the fact there is no room for a septic system. We would like to combine these properties so we have use of this land and be included as a commercial use. Please let us know what we need to do to be considered. Thank you, Frank & Shelby Ceniga t`Z~ Y J W 1 1 L~ l~ 1 L \1 Z W Z ~ O FD Z 0 v Commercial Expansion Area Policies 19. Support applicant-initiated commercial plan designation and rezoning applications for properties fronting U.S. 97 between B and Central Avenues to expand commercial uses on the west side of U.S. 97 if all of the following characteristics are met. a. A home occupation or commercial use existed prior to the adoption date of this plan; b. Frontage existed on U.S. 97 prior to the adoption date of this plan; and c. ODOT grants access or there is alternative access to a public maintained road. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, AUGUST 11, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. A PRESENTATION and Update of Activities from the Humane Society of Redmond - Mike Daly & Chris Bauersfield, Humane Society of Redmond 3. CONSIDERATION of Signature of Order No. 2010-042 Directing the Permanent Closure of Deschutes-Pleasant Ridge Road at the Intersection of Highway 97 - Tom Blust, Road Department Suggested Motion: Move signature of Order No. 2010-042, directing the permanent closure of Deschutes-Pleasant Ridge Road at Highway 97. 4. CONSIDERATION of First Reading of Ordinance No. 2010-012, Amending County Code,to Adopt a Terrebonne Community Plan - Nick Lelack & Peter Gutowsky, Community Development Suggested Motion: Move first reading by title only of Ordinance No. 2010- 012. Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 1 of 6 Pages CONSENT AGENDA 5. Signature of Order No. 2010-045, Accepting the Petition and Setting a Date for a Public Hearing for Annexation into Deschutes County Rural Fire Protection District # 1 6. Authorize County Administrator's Signature of Document No. 2010-565, a Right of Entry to the U.S. Forest Service 7. Signature of Document No. 2010-564, an Amendment to an Intergovernmental Agreement with the Oregon Commission on Children & Families regarding Grant Funds 8. Signature of Document No. 2010-520, a Contract for Subgrant between the Deschutes County Commission on Children & Families and Healthy Families of the High Desert 9. Signature of Document No. 2010-524, a Contract for Subgrant between the Deschutes County Commission on Children & Families and MountainStar Family Relief Nursery 10. Approval of Economic Development Grant Requests: • Redmond-Sisters Hospice - $4,000 - Festival of Trees. Commissioners Luke and Unger granted $500; Commissioner Baney granted $1,000. • NeighborImpact - $2,000 - Redmond child care network. Commissioners Luke and Baney granted $500; Commissioner Unger granted $1,000. • La Pine Senior Activity Center - $6,000 - nutritional program. The three Commissioners granted $500 each. • Heritage Theatre Company - $2,000 - community arts and meals Commissioners Baney and Unger granted $500 each. • Sunriver Music Festival - $25500 - expanding cultural tourism in Central Oregon. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $1,000. • Deschutes County Healthy Beginnings - $2,400 - expanded health care and early intervention. Commissioner Baney granted $800. • Common Table - $6,000 - remodeling project. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $2,000. Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 2 of 6 Pages 11. Approval of Minutes: • Business Meeting of August 4 • Work Sessions of August 2 and 4 • Tri-County Meeting of July 20 • Minutes of Executive Sessions: July 7, 19, 26 & 28; August 2 and 4 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-1-1 County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 15. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572) Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 3 of 6 Pages Wednesday, August 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, August 16 10:00 a.m. Board of Commissioners' Meeting 12 noon Regular meeting with Department Directors 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, August 18 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, August 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, August 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, August 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, September 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) ThursdU, September 2 10:00 a.m. Regular Update with the District Attorney 11:00 a.m. Regular Update with Community Development 1:30 p.m. Regular Update with the Road Department Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 4 of 6 Pages Monday, September 6 Most County offices will be closed to observe Labor Day Wednesday, September 8 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, September 9 7:00 a.m. Regular Meeting with Redmond City Council - Redmond Council Chambers 11:00 a.m. Regular Update with Health and Human Services 3:00 p.m. COACT Meeting - COIC, Redmond Wednesday, September 15 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, September 16 9:00 a.m. Regular Update with the County Clerk 10:00 a.m. Regular Update with Community Justice Monday, September 20 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, September 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, September 23 9:00 a.m. Regular Update with the Fair & Expo Manager 10:00 a.m. Regular Update with the Assessor 11:00 a.m. Regular Update with the Commission on Children & Families 2:00 p.m. Regular Update with the Sheriff Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 5 of 6 Pages Monday, September 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, September 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, August 11, 2010 Page 6 of 6 Pages