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2010-2855-Minutes for Meeting August 30,2010 Recorded 9/10/2010FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKDS Q 2O1 Vm2855 COMMISSIONERS' JOURNAL 09IlOI~OIO OS.O1.55 AM 1111111111111111 1111111111111 II III 2010-2855 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 30, 2010 Present were Commissioner Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Erik Kropp, Deputy County Administrator; and, for part of the meeting, Marty Wynne, Finance; David Inbody, Assistant to the Administrator; Tom Anderson and Nick Lelack, Community Development; Laurie Craghead, County Counsel; and one other citizen. Erik Kropp introduced citizen Steven Pless, who is a resident of Shepherd's House, and is job shadowing today. He has worked for several electrical contractors in the past and is investigating other careers. Chair Luke opened the meeting at 1: 30 p. m. 1. Signature of Order No. 2010-048, regarding Reconveyance Deeds - Elkhorn Properties. Laurie Craghead gave a brief overview of the item. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 2. Tax/Finance Update. Marty Wynne said the average yield is still below 1%, and is headed lower. Rates are unprecedented. The County budget 0.7%, so there are no surprises. The investments should stay above I% depending on the pool. No significant changes are anticipated for at least two years. Minutes of Board of Commissioners' Work Session Wednesday, August 30, 2010 Page 1 of 4 Pages There are only two areas of the various operating funds that are of concern, Community Development and the Health Benefits Trust fund. It is too early for projections, but Community Development is still operating at a loss. The Health Benefits Trust fund shows that based on experience, it could end up with increased claims and less revenue. If it continues, rates charged to the departments would have to be increased to make up the shortfall. The Fair & Expo report showed the results of the Annual Fair. Attendance was up from the previous year, and earnings were up significantly, not even counting the revenue from concessions that have not yet been tallied. The RV Park has been operating well, and the Family Motor Coach Association event is anticipated to bring in excellent revenue. It is hoped that this trend will help bring in enough to cover capital projects and maintenance funds. 3. Economic Development Grant Requests. David Inbody advised the Commissioners of how much they still have in their economic development grant fund accounts. • COIC - Food Summit The Commissioners agreed to split the amount equally: Commissioners Luke and Baney, $333 each; Commissioner Unger, $334. • Redmond Chamber of Commerce - Retail Development Project Commissioners Luke and Unger granted $1,000 each. • Upper Deschutes River Coalition - Web Contact Management System The three Commissioners granted $250 each. • Daughters of the American Revolution - COCC Nursing Scholarship Commissioners Unger and Luke suggested the group pursue other avenues for funding at this time since the County already contributes towards nursing scholarships at COCC. 4. Bend Airport Master Plan Update. Erik Kropp asked the Commissioners what involvement they would like to see the County have in this project. The City is ready to kick off their one-year process and have hired a consultant to oversee it. There will be a technical advisory committee, and the application process is happening at this time. Minutes of Board of Commissioners' Work Session Wednesday, August 30, 2010 Page 2 of 4 Pages There will be public information meetings held regularly, as well as stakeholder meetings. They have offered a seat on the technical advisory committee to the County. The kickoff is scheduled in about a month. The County recommended an increase in the public informational aspects, which the City agreed to. Nick Lelack explained that the County is a review body, since their Airport Plan is referenced in the County's Comprehensive Plan. This is a legislative land use matter but could become quasi-judicial if, for instance, boundaries were to be added. Any can be appealed. The Commissioners like the idea of a County Planner being on the committee. A Commissioner cannot do so due to a potential conflict of interest or ex parte contacts. The Commissioners could also choose to remand the Plan back to the City for changes. Commissioner Unger does not want the County to allow individuals to exercise any kind of veto power just because they do not want to see growth. Mr. Lelack stated that the County will approach this with a team approach, since different planners have been involved in various aspects, such as transportation issues. 5. Approval of Document No. 2010-601, a Legal Services Agreement with Crook County. Mark Pilliod said Crook County's legal counsel will be out of the country for three weeks, and asked that Deschutes County cover in the event of an urgent legal matter in that jurisdiction. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 6. Other Items. Executive Session, under ORS 192.660(2)(d), Labor Negotiations; and ORS 192.660(2)(h), Pending or Threatened Litigation. Minutes of Board of Commissioners' Work Session Wednesday, August 30, 2010 Page 3 of 4 Pages Being no further items discussed, the meeting adjourned at 3:40 p. m. DATED this Day of 2010 for the Deschutes County Board of Commissioners. De nis R. Luke, Chair ATTEST: Recording Secretary - CL&Sx- Alan Unger, Vice Chair Cw,~_ - Tammy Baney, Commissi er Minutes of Board of Commissioners' Work Session Page 4 of 4 Pages Wednesday, August 30, 2010 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 30, 2010 1. Signature of Order No. 2010-048, regarding Reconveyance Deeds - Elkhorn Properties - Laurie Craghead 2. Tax/Finance Update - Marty Wynne 3. Economic Development Grant Requests - David Inbody • COIC - Food Summit Redmond Chamber of Commerce - Retail Development Project Upper Deschutes River Coalition - Web Contact Management System Daughters of the American Revolution - COCC Nursing Scholarship 4. Bend Airport Master Plan Update - Erik Kropp 5. Other Items Executive Session, under ORS 192.660(2)(d), Labor Negotiations - Mark Pilliod PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you you have questions regarding a meeting please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA August 30, 2010 (1) Monthly Investment Report (2) July 2010 Financials N °O cm C4 M v _ U V co w, ^W = O P 0 co co O N r+ C ~ y 69 tR d } d1 y N N O v N 9 LL co rn n ° CD o o b9 ffi 00 co 00 co o O o v E V cli M U C ~ ~ y C r LL 69 E9 E Z 0 U) 0 (D ♦.r C C C N - _ E 7 C O 0 O U Eo 5 A m LO (n y Qj d r r. C d r- UQ) E - E -a y E W 0 c > c C CD F 0 C7 o v o 0 0~~ o C OOOOPtOP O M P p P t0 P M CM O O }Q~ O P P C N Pv O Y } (c. O el' C`7 O O 00 O O O I- 00 00 ll*' , r. 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'2 m L c C9 LL 'ln(q'YLL LL LL LL LL !LL LL LL LL LL W Im 77 1 ~ L , J m Memorandum Date: August 18, 2010 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find July 2010 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust (675). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End $ Budget Actual Variance FY % Coll. % Bud et P jection Variance RESOURCES: _ Beg. Net Working Capital $ 8,300,000 $ 9,687,099 $ 1,387,099 100% 117% $8,300,000 $9,687,099 $ 1,387,099 Revenues Property Taxes 1,713,833 135,416 (1,578,417) 8% 1% a) 20,566,000 20,566,000 - Gen. Rev. - excl. Taxes 199,762 552,277 352,515 8% 23% b) 2,397,138 2,397,138 - Assessor 66,308 181,787 115,479 8% 23% b) 795,690 795,690 - County Clerk 101,726 118,444 16,718 8% 10% 1,220,714 1,220,714 - BOPTA 1,033 378 (655) 8% 3% 12,398 12,398 - District Attorney 26,175 2,694 (23,481) 8% 1% 314,100 314,100 - Finance/Tax 15,017 45,689 30,672 8% 25% c) 180,200 180,200 - Veterans 5,656 - (5,656) 8% 0% 67,866 67,866 - Property Management 7,593 7,511 (82) 8% 8% 91,132 91,132 - Grant Projects 170 167 (3) 8% 8% 2,000 2,000 - Total Revenues 2,137,273 1,044,363 (1,092,910) 8% 4% 25,647,238 25,647,238 - TOTAL RESOURCES 10,437,273 10,731,462 294,189 8% 32% 33,947,238 35,334,337 1,387,099 REQUIREMENTS: Exp. Expenditures Assessor 281,852 246,942 34,910 8% 7% 3,382,219 3,382,219 - County Clerk 123,677 108,033 15,644 8% 7% 1,484,127 1,484,127 - BOPTA 6,284 3,634 2,650 8% 5% 75,403 75,403 - District Attorney 406,844 381,590 25,254 8% 8% 4,882,127 4,882,127 - Finance/Tax 70,576 50,156 20,420 8% 6% 846,910 846,910 - Veterans 21,850 20,815 1,035 8% 8% 262,197 262,197 - Property Management 21,102 19,951 1,151 8% 8% 253,227 253,227 - Grant Projects 9,350 8,895 455 8% 8% 112,203 112,203 - Non-Departmental 182,657 84,868 97,789 8% 4% 2,191,887 2,191,887 - Contingency 623,565 - 623,565 8% n/a 7,482,774 - 7,482,774 1,747,757 924,884 822,873 8% 4% 20,973,074 13,490,300 7,482,774 Transfers Out 1,081,180 1,291,209 (210,029) 8% 10% 12,974,164 12,974,164 - TOTAL REQUIREMENTS 2,828,937 2,216,093 612,844 8% 7% 33,947,238 269464,464 7 482 774 NET (Resources - Requirements) 7,608,336 8,515,369 907,033 - 8,869,873 , , 8,869,873 a) Approximately 85% of the property taxes are collected in October and November b) YTD Actual includes annual federal payment in lieu of taxes - $471,913 c) YTD Actual includes A&T grant received quarterly in advance COMM JUSTICE-JUVENILE Statement of Financial Operating Data One Month Ended July 31, 2010 Year End Year t o Date Bud et Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: 121 Beg. Net Working Capital $ 987,000 $ 961,879 $ (25,121) 100% 97% $ 987,000 $ 961,879 $ ) (25, Revenues Federal Grants 1,294 - (1,294) 8% 0% a) 15,527 15,527 - SB #1065-Cotilrt Assess. 5,000 2,133 (2,867) 8% 4% 60,000 60,000 - Discovery Fee, 1,333 - (1,333) 8% 0% 16,000 16,000 - Food Subsidy I 3,167 - (3,167) 8% 0% 38,000 38,000 - OYA Basic & Diversion 28,334 - (28,334) 8% 0% a) 340,006 340,006 - Inmate/Prisoner Housing 8,333 - (8,333) 8% 0% 100,000 100,000 ssary Fees Inmate Commi 8 - (8) 8% 0% 100 100 - l Contract Payments 7,374 - (7,374) 8% 0% 88,490 88,490 - Miscellaneous) 25 20 (5) 8% 7% 300 300 - MIP Diversion) Fees 83 - (83) 8% 0% 1,000 1,000 - Interest on Investments 1,417 875 (542) 8% 5% 17,000 17,000 - Leases 200 200 - 8% 8% 2,400 2,400 - Grants - Private 42 84 42 8% 17% 500 500 - Health & Human Svcs Chg 500 - (500) 8% 0% 6,000 6,000 - CCF Interfund Grant 5,041 - (5,041) 8% 0% a)b) 60,495 96,500 36,005 Interfund Grant 1,667 8% 0% a) 20,000 20,000 - Total Revenue ts 63,818 3,312 (60,506) 8% 0% 765,818 801,823 36,005 Transfers In-General Fund 461,932 461,932 - 8% 8% 5,543,186 5,543,186 - TOTAL RESOURCES 1,512,750 1,427,123 (85,627) 8% 20% 7,296,004 7,306,888 10,884 REQUIREMENTS: Exp. Expenditures Community Justice-Juvenile Personal Services 246,996 225,312 21,684 8% 8% 2,963,956 2,963,956 - i Materials and Services 99,991 67,120 32,871 8% 6% 1,199,886 1,199,886 = Capital Outlay 8 - 8 8% 0% 100 100 Juvenile Resource Center Personal Services 194,622 182,958 11,664 8% 8% 2,335,462 2,335,462 - Materials and Services 14,625 15,194 (569) 8% 9% c) 175,494 175,494 - Contingency 51,759 - 51,759 8% n/a 621,106 - 621,106 TOTAL REQUIREMENTS 608,001 490,584 117,417 8% 7% NET (Resources Requirements) 904,749 936,539 31,790 7,296,004 6,674,898 621,106 631,990 631,990 a) Reimbursements received quarterly in arrears b) Additional furl ding from CCF allocated for Juvenile programs c) Negative variance due to a $10,000 annual subscription expended in July SHERIFF - Fund 255 Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Proiection Variance RESOURCES: Beg. Net Working Capital $ - $ 207,689 $ 207,689 100% n/a $ - $ 207,689 $ 207,689 Revenues Law Enf Dist Countywide 1,902,455 1,902,455 - 8% 8% 22,829,457 22,829,457 - Law Enf Dist Rural 1,138,828 1,138,828 - 8% 8% 13,665,939 13,665,939 - Interest - 1,059 1,059 8% n/a - 1,059 1,059 Total Revenues 3,041,283 3,042,342 1,059 8% 8% 36,495,396 36,496,455 1,059 TOTAL RESOURCES 3,041,283 3,250,031 208,748 8% 9% 36,495,396 36,704,144 208,748 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Sheriffs Division 233,806 224,818 8,988 8% 8% 2,805,668 2,805,668 - Civil 66,536 58,599 7,937 8% 7% 798,436 798,436 - Automotive/Communications 121,086 326,787 (205,701) 8% 22% a) 1,453,036 1,453,036 - Investigations/Evidence 137,566 139,058 (1,492) 8% 8% 1,650,792 1,650,792 - Patrol/Civil/Comm Supp 652,388 603,754 48,634 8% 8% 7,828,651 7,828,651 - Records 55,032 49,209 5,823 8% 7% 660,386 660,386 - Adult Jail 829,475 634,843 194,632 8% 6% 9,953,695 9,953,695 - Court Security 20,071 21,787 (1,716) 8% 9% 240,851 240,851 - Emergency Services 14,537 14,389 148 8% 8% 174,441 174,441 - Special Services Division 94,784 115,353 (20,569) 8% 10% 1,137,404 1,137,404 - Regional Work Center 230,784 199,000 31,784 8% 7% 2,769,411 2,769,411 - Training Division 27,500 22,647 4,853 8% 7% 330,000 330,000 - Other Law Enforcement Svcs 48,076 42,700 5,376 8% 7% 576,917 576,917 - Non-Departmental 23,585 6,918 16,667 8% 2% 283,018 283,018 - Contingency 469,390 - 469,390 8% n/a 5,632,690 - 5,632,690 Transfers Out - D/S Fund 16,667 - 16,667 8% 0% 200,000 200,000 - TOTAL REQUIREMENTS 3,041,283 2,459,862 581,421 8% 7% 36,495,396 30,862,706 5,632,690 NET (Resources - Requirements) - 790,169 790,169 - 5,841,438 5,841,438 a) Annual expenditure for Interagency Communications System was made in July SHERIFF 701 Statement of Financial Operating Data One Month Ended July 31, 2010 'Year End I Year to Date [ Budget Actual Variance FY % Coll. % Bud et Pro'ection Variance RESOURCES: 80 Beg. Net Working Capital $ 4,722,862 $ 5,479,242 $ 756,380 100% 116% $ 4,722,862 $ 5,479,242 $ 756,3 Revenues Tax Revenues - Current 1,237,800 - (1,237,800) 8% 0% a) 14,853,594 14,853,594 - Tax Revenues - Prior 53,500 97,538 44,038 8% 15% 642,000 642,000 - Federal Grants 2,917 - (2,917) 8% 0% 35,000 35,000 - State Grant 4,040 - (4,040) 8% 0% 48,475 48,475 - Transp. of State Wards 417 - (417) 8% 0% 5,000 5,000 - SB 1145 1 164,555 493,665 329,110 8% 25% b ) 1,974,660 1,974,660 - Des. Cry Video Lottery Grant 417 - (417) 8% 0% 5,000 5,000 - Des Cty Court Security 7,917 7,905 (12) 8% 8% 95,000 95,000 - Title III Reimbursement 12,500 - (12,500) 8% 0% 150,000 150,000 - Transport 333 - (333) 8% 0% 4,000 4,000 - Inmate Commissary Fees 4,000 - (4,000) 8% 0% 48,000 48,000 - Work Center Work Crews 2,083 - (2,083) 8% 0% 25,000 25,000 Concealed Handgun Classes 500 650 150 8% 11% 6,000 6,000 - Soc Sec Incentive-Fed 417 600 183 8% 12% 5,000 5,000 - Miscellaneous 417 430 13 8% 9% 5,000 5,000 - Oregon Mentors - 1,000 1,000 8% n/a - 5,000 5,000 Medical Services Reimb 1,000 - (1,000) 8% 0% 12,000 12,000 - Restitution 83 2,695 2,612 8% 270% 1,000 5,000 4,000 Sheriff Fees 13,333 24,484 11,151 8% 15% 160,000 160,000 - Interest 2,361 3,683 1,322 8% 13% 28,333 28,333 - Interest on Unsegregated 294 32 (262) 8% 1% 3,533 3,533 - Total Revenues 1,508,883 632,682 (876,201) 8% 3% 18,106,595 18,115,595 9,000 TOTAL RESOURCES 6,231,745 6,111,924 (119,822) 8% 27% 22,829,457 23,594,837 765,380 REQUIREMENTS: Exp. o EXPENDITURES & TRANSFERS Materials and Services 1,902,455 1,902,455 - 8% 8% 22,829,457 22,829,457 - TOTAL REQUIREMENTS I 1,902,455 1,902,455 - 8% 8% 22,829,457 22,829,457 - NET (Resources Requirements) 4,329,290 4,2099469 (119,822) - 765,380 765,380 a) Approximately 85% of the property taxes are collected in October and November b) Quarterly payments received in advance SHERIFF 702 Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,905,939 $ 2,398,498 $ 492,559 100% 126% $1,905,939 $2,398,498 $ 492 559 Revenues , Tax Revenues - Current 625,686 - (625,686) 8% 0% a) 7,508,247 7,508,247 - Tax Revenues - Prior 26,167 50,360 24,193 8% 16% 314,000 314,000 - Federal Grants 167 - (167) 8% 0% 2,000 2,000 - US Forest Service 6,375 - (6,375) 8% 0% 76,500 76,500 - State Grant 15,636 - (15,636) 8% 0% 187,633 187,633 - SB #1065 Court Assessment 5,583 2,133 (3,450) 8% 3% 67,000 67,000 - Marine Board License Fee 11,869 - (11,869) 8% 0% 142,433 142,433 - Des Cty General Fund Grant 58,530 - (58,530) 8% 0% 702,358 702 358 - Des Cty Transient Room Tax 162,304 162,304 - 8% 8% 1,947,642 , 1,947,642 - City of Sisters 36,055 36,055 - 8% 8% 432,655 432,655 - Des Cty Tax/Fin Contract 83 - (83) 8% 0% 1,000 1,000 - Des Cty CDD Contract 4,531 4,531 - 8% 8% 54,366 54,366 - Des Cty Solid Waste Contr 4,531 4,531 - 8% 8% 54,366 54,366 - Des Cty Clerk/Election 167 - (167) 8% 0% 2,000 2,000 - School Districts 8,333 - (8,333) 8% 0% 100,000 100,000 - Security & Traffic Reimb 1,083 1,081 (2) 8% 8% 13,000 13,000 - Seat Belt Program 500 450 (50) 8% 8% 6,000 6,000 - Miscellaneous 833 332 (501) 8% 3% 10,000 10,000 - Restitution 42 - (42) 8% 0% 500 500 - Sheriff Fees 833 631 (202) 8% 6% 10,000 10,000 - Court Fines & Fees 7,083 9,694 2,611 8% 11% 85,000 85,000 - Impound Fees 1,250 500 (750) 8% 3% 15,000 15,000 - Restitution - Street Crimes 42 - (42) 8% 0% 500 500 - Interest 833 1,339 506 8% 13% 10,000 10,000 - Interest on Unsegregated 150 16 (134) 8% 1% 1,800 1,800 - Sale of Reportable Assets 833 - (833) 8% 0% 10,000 10,000 - Sale of Equip & Material 500 31 (469) 8% 1% 6,000 6,000 - Total Revenues 979,999 273,988 (706,011) 8% 2% 11,760,000 11,760,000 - TOTAL RESOURCES 2,885,938 2,672,486 (213,452) 8% 20% 13,665,939 14,158,498 492,559 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Materials and Services 1,138,828 1,138,828 - 8% 8% 13,665,939 13 665 939 - , , TOTAL REQUIREMENTS 1,138,828 1,138,828 - 8% 8% 13,665,939 13,665,939 - NET (Resources - Requirements) 1,747,110 1,533,658 (213,452) - 492,559 492,559 a) Approximately 85% of the property taxes are collected in October and November PUBLIC HEALTH Statement of Financial Operating Data One Month Ended July 31, 2010 Year End Year to Date Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $1,100,000 $ 1,319,878 $ 219,878 100% 120% $1,100,000 $1,319,878 $ 219,878 Revenues Medicare Reimbursement 667 - (667) 8% 0% 8,000 8,000 - State Grant 207,915 136,934 (70,981) 8% 5% a) 2,494,977 2,494,977 - Child Dev & Rehab Center 2,563 - (2,563) 8% 0% 30,759 30,759 - State Miscellaneous 17,490 - (17,490) 8% 0% 209,875 209,875 - OMAP 39,817 15,765 (24,052) 8% 3% 477,800 477,800 Family Planning Exp Proj 41,250 - (41,250) 8% 0% 495,000 495,000 - Grants 2,083 27,000 24,917 8% 108% b) 25,000 52,000 27,000 Water Program-Base Fee 3,500 - (3,500) 8% 0% 42,000 42,000 - Water Program-Field Work 4,651 - (4,651) 8% 0% 55,817 55,817 - H20 Sys Insp- riv Wells 17 - (17) ° 8 ° 0 200 200 - Patient Insurance Fees 15,855 8,022 (7,833) 8% 4% 190,260 190,260 - Health Dept/Patient Fees 12,415 8,984 (3,431) 8% 6% 148,975 148,975 - Vital Records-Birth 3,000 2,740 (260) 8% 8% 36,000 36,000 Vital Records-Death 8,167 11,055 2,888 8% 11% 98,000 98,000 - Environmental! Health 57,279 19,540 (37,739) 8% 3% 687,350 687,350 - Interest on Investments 1,408 1,087 (321) 8% 6% 16,900 16,900 - Donations 500 229 (271) 8% 4% 6,000 6,000 - Interfund Contract 15,782 - (15,782) 8% 0% 189,378 189,378 - Administrative ~l Fee 2,250 2,250 - 8% 8% 27,000 27,000 - Total Revenues 436,609 233,606 (203,003) 8% 4% 5,239,291 5,266,291 27,000 Transfers In-GI neral Fund 193,147 193,147 - 8% 8% 2,317,765 2,317,765 - Transfers In-Other 5,594 - (5,594) 8% 0% 67,123 67,123 - Transfers In-G,en. Fund Other 5,651 - (5,651) 8% 0% 67,812 67,812 - TOTAL RESOURCES 1,741,001 1,746,631 5,630 8% 20% 8,791,991 9,038,869 246,878 REQUIREMENTS: Exp. Expenditures II Personal Services 485,161 438,914 46,247 8% 8% 5,821,927 - 5,821,927 Materials and Services 169,458 89,931 79,527 8% 4% 2,033,496 2,033,496 - Capital Outlay 2,083 - 2,083 8% 0% 25,000 25,000 Transfers Outl 12,500 - 12,500 8% 0% 150,000 150,000 - i 464 63 - 63,464 8% n/a 761,568 - 761,568 ngency Cont , TOTAL REQUI REMENTS 732,666 528,845 203,821 8% 6% 8,791,991 8,030,423 761,568 NET (Resources a) State grant c b) Health Matte quirements) 1,008,335 1,217;786 209,451 - 1,008,446 1,008,446 sists of several programs and not all programs are funded monthly local grant for Chronic Care Program is $17,000 & Bioterrorism NACCHO grant is $10,000 BEHAVIORAL HEALTH Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $ 2,616,050 $ 2,598,253 $ (17,797) 100% 99-/- $ 2,616,050 $ 2,598,253 $ (17,797) Revenues Marriage Licenses 458 855 397 8% 16% 5,500 5,500 - Divorce Filing Fees 10,833 10,313 (520) 8% 8% 130,000 130,000 - Domestic Partnership Fee 83 - (83) 8% 0% 1,000 1,000 - Federal Grants 8,081 - (8,081) 8% 0% 96,969 96,969 - State Grants 441,155 400,487 (40,668) 8% 8% 5,293,862 5,293,862 - State Miscellaneous 12,348 - (12,348) 8% 0% 148,173 148,173 - Title 19 25,077 7,671 (17,406) 8% 3% 300,925 300,925 - Liquor Revenue 8,783 - (8,783) 8% 0% 105,400 105,400 - School Districts 5,833 - (5,833) 8% 0% 70,000 70,000 - Miscellaneous 1,408 1,055 (353) 8% 6% 16,900 16,900 - Patient Insurance Fees 12,833 3,024 (9,809) 8% 2% 154,000 154,000 - Patient Fees 1,083 116 (967) 8% 1% 13,000 13,000 - Interest on Investments 3,632 2,264 (1,368) 8% 5% 43,585 43,585 - Rentals 1,092 - (1,092) 8% 0% 13,100 13,100 - Interfund Contract-Gen. Fund 10,583 - (10,583) 8% 0% 127,000 127,000 - Comm. on Children & Fam 2,000 - (2,000) 8% 0% 24,000 24,000 - Administrative Fee 330,096 323,012 (7,084) 8% 8% 3,961,146 3,961 146 - , Total Revenues 875,378 748,797 (126,581) 8% 7% 10,504,560 10,504,560 - Transfers In-General Fund 109,680 109,680 - 8% 8% 1,316,158 1,316,158 - Transfers In-OHP-CDO 8,333 8,333 - 8% 8% 100,000 100,000 - Transfers In-Acute Care Svcs 30,471 30,471 - 8% 8% 365,657 365,657 - Transfers In-ABHA 55,688 (55,688 ) 8% 0% 668,252 668,252 - TOTAL RESOURCES 3,695,600 3,495,534 (200,066) 8% 22% 15,570,677 15,552,880 (17,797) REQUIREMENTS: Exp. Expenditures Personal Services 731,597 696,947 34,650 8% 8% 8,779,158 8,779,158 - Materials and Services 333,575 147,883 185,692 8% 4% 4,002,901 4,002,901 - Capital Outlay 61,667 - 61,667 8% 0% 740,000 740,000 - Transfers Out 13,097 - 13,097 8% 0% 157,164 157,164 - Contingency 157,621 - 157,621 8% n/a 1,891,454 - 1 891 454 , , TOTAL REQUIREMENTS 1,297,557 844,830 452,727 8% 5% 15,570,677 13,679,223 1,891,454 NET (Resources - Requirements) 2,398,043 2,650,704 252,661 - 1,873,657 1,873,657 COMMUNITY DEVELOPMENT Statement of Financial Operating Data One Month Ended July 31, 2010 RESOURCI Beg. Net Wor Revenues Admin-Open Admin-GIS Admin-Code Building Safe Electrical Contract Ser Env Health-( Planning-Cu Planning-Loi Total Revent Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance g Capital $ 686,081 603,258 $ (82,823) 100% 88% $ 686,081 $ 603,258 (82,823) ins 1,375 1,443 68 8% 229 - (229) 8% iforcement 13,477 15,229 1,752 8% 90,101 89,587 (514) 8% 22,221 27,190 4,969 8% es 15,333 1,379 (13,954) 8% Site Prog 23,653 26,294 2,641 8% nt 64,747 56,047 (8,700) 8% Range 29,481 21,355 (8,126) 8% 9% 16,500 16,500 - 0% a) 2,750 2,750 - 9% 161,718 161,718 - 8% 1,081,217 1,081,217 - 10% 266,652 266,652 - 1% b) 184,000 184,000 - 9% 283,830 283,830 - 7% 776,962 776,962 - 6% c) 353,771 353,771 - 260,617 238,524 (22,093) 8% 8% Trans In-GF 21,116 21,116 - 8% Trans In-GF for Ln g Rng Ping 43,000 43,000 - 8% TOTAL RESOU RCES 1,010,814 905,898 (104,916) 8% REQUIREM EXPENDITUR Admin-Opera Admin-GIS Admin-Code Building Safe Electrical Contract Sen Env Health-C Planning-Cur & TRANSFERS Site Pgm Planning-Long Range Transfers Out (D/S Fund) Contingency ~I TOTAL NET (Resources Revenues Expenditures Net from Operations 116,866 108,382 8,484 18,011 16,935 1,076 15,394 14,863 531 41,694 39,436 2,258 15,634 13,670 1,964 20,354 19,353 1,001 19,334 18,478 856 57,524 47,454 10,070 41,036 30,079 10,957 14,443 - 14,443 21,615 - 21,615 381,905 308,650 73,255 628,909 597,248 (31,661) 238,524 308,650 (70,126) 8% 8% 20% Exp. 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 8% 7% 8% 8% 7% 6% 0% n/a 8% 7% 3,127,400 3,127,400 - 253,387 253,387 - 516,000 516,000 - 4,582,868 4,500,045 (82,823) 1,402,396 1,402,396 - 216,135 216,135 - 184,732 184,732 - 500,330 500,330 - 187,606 187,606 - 244,251 244,251 - 232,006 232,006 - 690,290 690,290 - 492,427 492,427 - 173,310 173,310 - 259,385 - 259,385 4,582,868 4,323,483 259,385 - 176,562 176,562 3,127,400 4,323,483 (1,196,083) a) Custom GISI'work revenue sporadic b) City of Redmond receipts lag one month behind c) Grant payments received irregularly ROAD Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Bud et Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $3,430,429 $ 3,281,820 $ (148,609) 100% 96% $ 3,430,429 $ 3,281,820 $ (148,609) Revenues Mineral Lease Royalties 1,667 - (1,667) 8% 0% 20,000 20,000 - Forest Receipts 186,417 - (186,417) 8% 0% a) 2,237,000 2,237,000 - State Miscellaneous 8,082 - (8,082) 8% 0% 96,984 96,984 - Motor Vehicle Revenue 833,333 631,999 (201,334) 8% 6% b) 10,000,000 10,000,000 - City of Bend 22,917 - (22,917) 8% 0% 275,000 275,000 - City of Redmond 29,167 - (29,167) 8% 0% 350,000 350,000 - City of Sisters 833 - (833) 8% 0% 10,000 10,000 - City of La Pine 833 - (833) 8% 0% 10,000 10,000 - Admin Recovery (SDC) - 234 234 8% n/a - 500 500 Miscellaneous 1,667 3,465 1,798 8% 17% 20,000 20,000 - Road Vacations 83 - (83) 8% 0% 1,000 1,000 - Interest on Investments 3,333 2,747 (586) 8% 7% 40,000 40,000 - Other Bank/LGIP Interest - 21 21 8% n/a - 100 100 Parking Fees 75 - (75) 8% 0% 900 900 - Interfund Contract 62,500 - (62,500) 8% 0% 750,000 750,000 - Equipment Repairs 20,833 - (20,833) 8% 0% 250,000 250,000 - Vehicle Repairs 7,500 - (7,500) 8% 0% 90,000 90,000 - LID Construction 833 - (833) 8% 0% 10,000 10,000 - Vegetation Management 2,917 - (2,917) 8% 0% 35,000 35,000 - Forester 2,083 - (2,083) 8% 0% 25,000 25,000 - Car Washes 250 - (250) 8% 0% 3,000 3,000 - Car Rental 42 - (42) 8% 0% 500 500 - Sale of Equip & Material 50,292 329 (49,963) 8% 0% 603,500 603,500 - Total Revenues 1,235,657 638,795 (596,862) 8% 4% 14,827,884 14,828,484 600 Trans In - Solid Waste 24,313 - (24,313) 8% 0% 291,740 291,740 - Trans In - Transp SDC 16,667 - (16,667) 8% 0% 200,000 200,000 - Trans In-Road Imp Res 1,003 - (1,003) 8% 0% 12,040 12,040 - TOTAL RESOURCES 4,708,069 3,920,615 (770,787) 8% 25% 18,762,093 18,614,084 (148,009) REQUIREMENTS: Exp. Expenditures Personal Services 479,414 439,787 39,627 8% 8% 5,752,967 5,752,967 - Materials and Services 783,419 281,111 502,308 8% 3% 9,401,023 9,401,023 - Capital Outlay 97,641 - 97,641 8% 0% 1,171,691 1,171,691 - Transfers Out 33,333 - 33,333 8% 0% 400,000 400,000 - Contingency 169,701 - 169,701 8% n/a 2,036,412 - 2,036,412 TOTAL REQUIREMENTS 1,563,508 720,898 842,610 8% 4% 18,762,093 16,725,681 2,036,412 NET(Resources - Requirements) 3,144,561 3,199,717 71,823 - 1,888,403 1,888,403 a) Annual payment-January 2011 b) Gas tax will increase by 25% ($.06/gal.) effective January 2011 ADULT PAROLE & PROBATION Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date 'dear End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Work ling Capital $ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278 Revenues DOC Measure 57 State Miscellaneous Alternate Incarceration State Subsidy SB 1145 Probation Work Crew Fees Miscellaneous Electronic Monitoring Fee Probation Superv. Fees Interest on Investments Interfund - Sheriff Interfund - General Total Revenue s 18,109 217,350 199,241 358 - (358) 2,577 30,918 28,341 1,083 3,327 2,244 246,833 740,497 493,664 3,167 2,095 (1,072) 250 350 100 14,167 19,528 5,361 17,500 17,999 499 750 987 237 4,167 4,167 - 4,167 - (4,167) 313,128 1,037,218 724,090 8% 100% a) 217,305 217,350 45 8% 0% 4,301 4,301 - 8% 100% a) 30,918 30,918 - 8% 26% b) 13,000 13,000 - 8% 25% b) 2,961,990 2,961,990 - 8% 6% 38,000 38,000 - 8% 12% 3,000 3,000 - 8% 11% 170,000 170,000 - 8% 9% 210,000 210,000 - 8% 11% 9,000 9,000 - 8% 8% 50,000 50,000 - 8% 0% c) 50,000 50,000 - 8% 28% 3,757,514 3,757,559 45 Transfers In-General Fund 9,586 9,586 - 8% 8% 115,029 115,029 - TOTAL RESO RCES 939,085 1,775,453 836,368 8% 40% 4,488,914 4,601,237 112,323 REQUIREMENTS: Expenditures i Personal Services Materials and Service Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources Exp. 262,742 249,483 13,259 8% 8% 3,152,899 3,152,899 - 74,523 48,401 26,122 8% 5% 894,274 894,274 - 8 - 8 8% 0% 100 100 - 36,803 - 36,803 8% n/a 441,641 - 441,641 374,076 297,884 76,192 8% 7% 565,009 1,477,569 912,560 4,488,914 4,047,273 441,641 553,964 553,964 a) Annual payment received in July b) Payment received quarterly in advance c) Payment received quarterly in arrears COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578 Revenues Federal Grants 18,871 - (18,871) 8% 0% 226,450 $ 226,450 - Title IV - Family Sup/Pres 5,313 - (5,313) 8% 0% 63,750 $ 63,750 - HealthyStart Medicaid 7,917 - (7,917) 8% 0% 95,000 $ 95,000 - Level 7 Services 21,499 - (21,499) 8% 0% 257,984 $ 257,984 - State Prevention Funds 1,208 - (1,208) 8% 0% 14,500 $ 14,500 - HealthyStart /R-S-G 25,744 - (25,744) 8% 0% 308,924 $ 308,924 - OCCF Grant 50,360 - (50,360) 8% 0% 604,323 $ 604,323 - Charges for Svcs-Misc 667 - (667) 8% 0% 8,000 $ 8,000 - Court Fines & Fees 6,250 6,188 (62) 8% 8% 75,000 $ 75,000 - Interest on Investments 1,667 605 (1,062) 8% 3% 20,000 $ 20,000 - Grants-Private 417 - (417) 8% 0% 5,000 $ 5,000 - Miscellaneous 21,546 - (21,546) 8% 0% 258,554 $ 258,554 - Total Revenues 161,459 6,793 (154,666) 8% 0% 1,937,485 1,937,485 - Trans from General Fund 23,694 23,694 - 8% 8% 284,333 284,333 - Trans from GF-Other 2,083 - (2,083) 8% 0% 25,000 25,000 - Total Transfers In 25,777 23,694 (2,083) 8% 8% 309,333 309,333 - TOTAL RESOURCES 749,998 665,827 (84,171) 8% 24% 2,809,580 2,882,158 72,578 REQUIREMENTS: Exp. Expenditures Personal Services 49,963 41,037 8,926 8% 7% 599,559 599,559 - Materials and Services 150,114 10,209 139,905 8% 1% 1,801,367 1,801,367 - Capital Outlay 8 - 8 8% 0% 100 100 - Contingency 34,046 - 34,046 8% n/a 408,554 - 408 554 , TOTAL REQUIREMENTS 234,131 51,246 182,885 8% 2% 2,809,580 2,401,026 408,554 NET (Resources - Requirements) 515,867 614,581 98,714 - 481,132 481 132 , SOLID WASTE Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Bud et Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 392,509 $ 339,501 $ (53,008) 100% Miscellaneous 11 Franchise 3% Fees Commercial Dii sp. Fees Private Disposal Fees Franchise Disposal Fee; Yard Debris i Special Waste Interest Sale of Carbon Credits Recyclables Total Revenue1~ s TOTAL REQUIREM Expenditures Personal Sen Materials and Debt Service Capital Outla) Transfers Out Contingency TOTAL NET (Resources 2,333 2,910 577 8% 16,667 2,659 (14,008) 8% 70,000 78,007 8,007 8% 109,500 143,246 33,746 8% 304,917 372,649 67,732 8% 6,083 11,454 5,371 8% 2,083 948 (1,135) 8% 1,042 585 (457) 8% 6,667 - (6,667) 8% 1,667 2,490 823 8% 520,959 614,948 93,989 8% 913,468 954,449 40,981 8% 133,343 132,548 795 8% 238,819 44,599 194,220 8% 80,839 - 80,839 8% 9,833 - 9,833 8% 24,312 - 24,312 8% 66,521 - 66,521 8% 86% $ 392,509 $ 339,501 $ (53,008) 10% 28,000 28,000 - 1% 200,000 200,000 - 9% 840,000 840,000 - 11% 1,314,000 1,314,000 - 10% 3,659,000 3,659,000 - 16% 73,000 73,000 - 4% 25,000 25,000 - 5% 12,500 12,500 - 0% 80,000 80,000 - 12% 20,000 20,000 - 10% 6,251,500 6,251,500 - 14% 6,644,009 6,591,001 (53,008) Exp. 8% 1,600,118 1,600,118 - 2% 2,865,829 2,865,829 - 0% 970,066 970,066 - 0% 118,000 118,000 - 0% 291,740 291,740 - n/a 798,256 - 798,256 MENTS 553,667 177,147 376,520 8% 3% 6,644,009 5,845,753 798,256 uirements) 359,801 777,302 417,501 - 745,248 745,248 RISK MANAGEMENT Statement of Financial Operating Data One Month Ended July 31, 2010 RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES TOTAL RESOURCES Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Insurance Total General Liability PROPERTY DAMAGE Total Property Damage VEHICLE Professional Service Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Insurance Loss Prevention Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Total Direct Insurance Costs Insurance Administration: Personal Services Materials & Service Capital Outlay Total Insurance Administration Contingency TOTAL REQUIREMENTS NET Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance $2,500,000 $2,372,861 ($127,140) 27,986 27,986 (0) 24,502 24,502 0 15,226 15,226 0 75,530 75,042 (488) 14,203 14,169 (34) 2,500 - (2,500) 1,667 100 (1,567) 125 420 295 167 - (167) 1,833 560 (1,273) 2,500 1,892 (608) 166,238 159,897 (6,341) 2,666,238 2,532,758 (133,481) 230 1,418 33,333 1,648 31,685 25,000 - 25,000 1,050 273 10,000 1,323 8,677 66,802 46,424 7,500 54,167 120,726 (66,559) 13,333 13,333 135,833 123,697 12,136 100% 95% $2,500,000 $2,372,861 ($127,140) 8% 8% 335,833 335,833 - 8% 8% 294,019 294,019 - 8% 8% 182,710 182,710 - 8% 8% 906,361 906,361 - 8% 8% 170,437 170,437 - 8% 0% 30,000 30,000 - 8% 1 % 20,000 20,000 - 8% 28% 1,500 1,500 - 8% 0% 2,000 2,000 - 8% 3% 22,000 22,000 - 8% 6% 30,000 30,000 - 8% 8% 1,994,860 1,994,860 - 8% 56% 4,494,860 4,367,721 (127,140) Ex . 8% 0% 400,000 400,000 8% 0% 300,000 300,000 - 8% 1% 120,000 120,000 - 8% 19% 650,000 670,000 (20,000) 8% 0% 160,000 160,000 - 8% 8% 1,630,000 1,650,000 (20,000) 24,121 23,708 413 8% 8% 19,070 13,748 5,321 8% 6% 8 - 8 8% 0% 43,199 37,456 5,743 8% 7% 195,539 - 195,539 8% n/a 374,572 161,153 213,419 8% 4% 2,291,667 2,371,605 79,938 289,453 289,453 - 228,834 228,834 - 100 100 - 518,387 518,387 - 2,346,473 - 2,346,473 4,494,860 2,168,387 2,326,473 - 2,199,334 2,199,334 DESCHUTES COUNTY 911 Statement of Financial Operating Data One Month Ended July 31, 2010 Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance RESOURCE S: Beg. Net Worki ng Capital $5,861,335 $ 6,684,966 $ 823,631 100% 114% $5,861,335 $6,684,966 $ 823,631 Revenues Property Taxe ; - Current 529,802 - (529,802) 8% 0% a) 6,357,621 6,357,621 - Property Taxes - Prior 11,500 38,343 26,843 8% 28% 138,000 138,000 - Federal Grants 39,500 - (39,500) 8% 0% 474,000 474,000 - State Reimbursement 833 - (833) 8% 0% 10,000 10,000 - Telephone User Tax 45,833 - (45,833) 8% 0% 550,000 550,000 - Data Network eimb. 1,000 - (1,000) 8% 0% 12,000 12,000 - Jefferson County 2,583 204 (2,379) 8% 1% 31,000 31,000 - User Fee 4,167 - (4,167) 8% 0% 50,000 50,000 - COPS Reimbursements 2,500 - (2,500) 8% 0% 30,000 30,000 - Contract Payments 5,833 - (5,833) 8% 0% 70,000 70,000 - Miscellaneous 708 745 37 8% 9% 8,500 8,500 - Interest 3,333 4,813 1,480 8% 12% 40,000 40,000 - Interest U1 U, is egregated Tax 167 13 (154) 8% 1% 2,000 2,000 - Total Revenues i 647,759 44,118 (603,641) 8% 1% 7,773,121 7,773,121 - TOTAL RESOU RCES 6,509,094 6,729,084 219,990 8% 49% 13,634,456 14,458,087 823,631 REQUIREME I NTS: % Exp. Expenditures Personal Services 334,067 296,421 37,646 8% 7% 4,008,798 4,008,798 - Materials and Services 127,012 150,803 (23,791) 8% 10% 1,524,144 1,524,144 - Capital Outlay, 46,917 - 46,917 8% 0% 563,000 563,000 - Transfers Out 84,505 - 84,505 8% 0% 1,014,061 1,014,061 - Contingency 543,704 - 543,704 8% n/a 6,524,453 - 6,524,453 TOTAL REQUIR EMENTS 1,136,205 447,224 688,981 8% 3% 13,634,456 7,110,003 6,524,453 NET (Resources - Requirements) 5,372,889 6,281,860 908,971 - 7,348,084 7,348,084 I II a) Approximately 85% of the property taxes are collected in October and November Health Benefits Trust Statement of Financial Operating Data One Month Ended July 31, 2010 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges P/T Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Prescription Rebates Interest Total Revenues Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 16,400,000 $ 16,988,140 $ 588,140 100% 104% 937,167 941,135 3,969 8% 8% 4,167 3,063 (1,104) 8% 6% 41,667 40,050 (1,617) 8% 8% 81,250 108,431 27,181 8% 11% 37,500 59,395 21,895 8% 13% - - - 8% n/a 8,333 12,337 4,004 8% 12% 1,110,083 1,164,411 54,328 8% 9% $16,400,000 $16,988,140 588,140 11,246,000 11,246,000 50,000 50,000 - 500,000 500,000 - 975,000 975,000 - 450,000 450,000 - 100,000 100,000 - 13,321,000 13,321,000 TOTAL RESOURCES 17,510,083 18,152,551 642,468 92% 61% 29,721,000 30,309,140 588,140 REQUIREMENTS Ep: Expenditures: Personal Services 10,773 10,201 573 8% 8% 129,280 129,280 - Materials & Services Conferences and Seminars 250 - 250 8% 0% 3,000 - 3,000 Claims Paid-Medical/Rx 1,130,104 1,443,086 (312,982) 8% 11% a) 13,561,242 15,008,091 (1,446,849) Claims Paid-Dental/Vision 169,865 184,007 (14,142) 8% 9% a) 2,038,378 1,913,673 124,705 Refunds - (1,898) 1,898 8% n/a - (1,898) 1,898 Insurance Expense 27,500 32,004 (4,504) 8% 10% 330,000 330,000 - State Assessments 6,250 - 6,250 8% n/a 75,000 75,000 - Administration Fee 25,000 24,953 47 8% 8% 300,000 300,000 - PPO Fee 3,333 3,253 80 8% 8% 40,000 40,000 - Health Impact 4,250 4,259 (9) 8% 8% 51,000 51,000 - Printing 833 263 571 8% 3% 10,000 10,000 - Program Supplies 8,333 680 7,653 8% 1% 100,000 100,000 - Workplace Clinic - 295 (295) 8% n/a - 295 (295) Other 3,178 1,552 1,627 8% 4% 38,141 38,141 - Total Materials & Services 1,378,897 1,692,452 -313,556 8% 10% 16,546,761 17,864,302 (1,317,541) Capital Outlay 100.00 - 100 8% 0% 100 - 100 Contingency 1,087,072 - 1,087,072 8% 0% 13,044,859 - 13,044,859 TOTAL REQUIREMENTS 2,476,842 1,702,653 774,189 8% 6% 29,721,000 17,993,582 11,727,418 NET (Resources - Requirements) • 15,033,241.67 16,449,898 1,416,656- a) Projection based on annualizing 5 weeks of claims paid. 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I y OIO O.O O ao r IOI O r pI 1 1 O O aDI V INI INI in N i 00 co 0 1 IIn l r 1 co (O r ICI , r 1 I cpl j to c0 r l i j Q vi! r I I I io1 M' I I i C I n ai n" IvI r., co ~ T I ~ I I I j IvI I. o m co O I~IM IO,~Y ~O ' r I N vor r of 1 n r Q 1I r w 1 co °IMI 10 ' 0 r N M O ' MI MI a rn co M 0 of O° C_ co ' I~ ' ' ' r I I, ' ao IrI I 7 ~ } a I I I I I I' 11 ~ 11 ' I I l I I I i 1 N co I Q v 7 o M 1n!co 11010 I 01 I oI Op)INI MI ' I I 1 1 0 O. 0' co o I I I IoI T , r N l tO v) n 1 I m C'I' 1 0 q c 1 r r i r 1 1 I~ O I i Q ir N) ~i :tQO 0I~1 l l I NI Or01 II I I' ' !II (II II 1 i 1111 1 !I ~!I I I I c 51 o LL I w -0 = ! I 1 ~l j I ~I r I i'~d l N I p ~ 1 1 I d l I w j (D " l w I I ~ cwi~awi of I v; a cI a'1I w 1(D Z x o.' W K ' L-i 75i ^ I I~ I I m I~ LL I~ . I m o O 1 1 I 3 0' LL I C d ~ j ~ N'L « wI a U I I TI I C (n CI w W! W Cl Ov l 3-~ I I I N Iv H ~ C J IL I C ~ T a U I O ! C N > a' IL d a N I O 7 O O U1 N col I Oti O.. U,C m _I INI"' I W O U? LL> I fU l9 0 I O I LL IIC NI U C p j LL a ,LL w N IC) ' n1, m ' C OI NI rn 01 CI Cn' w SI C w'01C N w d I fD wO Q/ N GI IWC N O.', ILLI O L Z wl C 0 0D11 U LL 2 ` N ~ 0) E I U N ` N fU ` I Ui C W N QI N : a EI (0 S ~ O d C C1 dIN i C O- N I N I{6`.N. aQI Z' I N CI V C ~ w w w N~IN C EO O d C• a d w Lj lVl N I IC O) > Qwl N ~ cn, N UI O x O (DI C.._ 0~> _ M O I 101 N NI AI I i I o a ~ U o 0) CI L rn LIC d..'w of ~ 07 .0 0 x C ¢ A a IN Ix LL 1 01 i l I I l D I 'OI I~I i 0 co rn m W l(9 F`_ 'En ( I I I Z iz !UI Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data One Month Ended July 31, 2010 RESOURCES: Beg. Net Working Capital Receipts: Miscellaneous Vending Machines Telephone Fees - Events Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Grants Interfund Contract Total Receipts Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Accrued Revenue (Accounts Receivable): Current Month Events 32,648 Prior Months 3,424 Total Accounts Receivable 36,071 Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 2,809 $ 9,639 $ 6,830 100% 343% $ 2,809 $ 9,639 $ 6,830 - 179 179 8% n/a - 179 179 - - - 8% 0% 1,614 1,614 - 5,430 5,430 8% 679% 800 6,230 5,430 75,000 118,044 43,044 8% 17% 677,742 720,786 43,044 - 176 176 8% 9% 2,000 2,009 9 166 - (166) 8% 0% 51,000 51,000 - - - - 8% 0% 9,000 9,000 - - 255 255 8% 1% 42,000 42,255 255 40,000 40,708 708 8% 19% 211,000 211,708 708 - 13,000 13,000 8% 14% 93,000 93,000 - 2,000 2,000 - - - - 8% 0% 45,000 45,000 - 115,166 177,792 62,448 8% 16% 1,135,156 1,184,781 49,625 - - - 8% 0% 534,124 534,024 (100) 117,975 187,431 69,277 8% 11% 1,672,089 1,728,444 56,355 Exp. 77,658 74,590 3,068 39,724 25,723 14,001 117,382 100,313 17,069 593 87,118 86,346 Deposits Received for Future Events: 2011: August 90,020 September 5,032 October 2,720 November 4,550 December 835 January 100 February 620 March 500 April 1,800 May 1,600 June 800 FY 2012 & Beyond 6,730 TOTAL 115,307 8% 8% 931,893 928,825 3,068 8% 5% 476,685 476,685 0 8% 0% 115,563 115,563 - 8% 0% 100 100 - 8% 0% 10,000 9,900 100 8% n/a 137,848 - 137,848 8% 6% 1,672,089 1,531,073 141,016 - 197,371 197,371 0) tiO d O M Lp r- O Lo NO ~-M00~- O M f- MCO MIS 00 O 0 D I~ OO ti M 0 0 0 ' 0' C) N O' o0 O O M 0 CO 0 00 O CO O 0 It M O0 1 O L It r O T T co U5 C6 C v(d L - 00 N LO LO ~ O 'IT M M N v N O M M I-- C) ti 000000N00rM00~ 0 00 O M c It 0It 00OMOd MCOOM Il- 00 CO X 0 0 CM N O O 00 O CO O N M M C O0 m C O 0 0 O 4L6 O OO O .-C6 (dr7 L N CO 0 co ~ I ~ LO N r- N C14 CO) O 0 N N ~ 0 ~ Cp tO 04 04 L uj in r CO CO 0 0 d ' N c - O M LA (D _ U O O Lr) C7 O O C CU OO O t ~ t ' a ' OLLO N C O C j CM p N O M CO .:f O Lf~ O 00 LO r M O CA O O O CL M 00 O O C) CO CO O O CO 00 0 f-00W I'* Ln0 MIt ONLO N0M~MM0 00 O LO Ce) CV) O u , 00000 M-MLO 0MC 0M 1l- 000 COOO'tON0~000 COOO M N N M ~ Q) 16 Ict ce) n o r- OO Oa co'tCfl•-M N O C OQ L ON N CN M , ~ M 00 N O 0 N - M C O d O CC co V lqt M O = v Ln T U p O 0 co C O CO CO 3 d N U C N O n ' p Cl CO M U M Q ~ N N r- t- 2, E N N N N co LUt U E c j C y = = W 06 Q O O d t N H CC -p C O N CO LA V OO 0 d 0 N O N 0 M CO 00 r 00 co co O N N - 00 co O~MOOMCOOMt~ 000 O M S O N O M O CO O O O ' C O M -0 0 Ili C6 C6 CO r- CO O CO O 0 00 Ili CO 1 O • Cd 1 C6 0 co > N ~ M M~ M co O N fM M Q. 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CL o N U O C U f0 0 M (n v- Cl) O N 04 04 O Ef- N U N C + w O 1- y U O y v M CO CA N N O L) of 0 O` Q O °•o(c C 0) - OD N m°o~ CO CA C LL i CD U) C F- UW o ~ N U) N ~ M Z L N U W L Z O U co LL cU O Z ~ W N N H 0 7 U N Lr) Cry OO N O O 0 M o M 0 r 0 0 C o C Li e 't M N Cfl C CM O N O CM O O Ln ~ N O 00 O ' O O LO It O LO CO LO r Co 00 M r CO ~ C j cI- CT cli NN CA CO N E co C O co o 0000 000 0CO co co 00 O Ln0O00 C) 1- CAC') r N 0 0 O M 0 0 0 0 0 It CA CA 00 O I- r- O m N N N co fl- C7 r d ~ l!) r ui ~ '0 c U x ~ C o L O a~ 0 a o cc = o c a v E . rn ~ ~ N 'O -O rn cn U Fn O U~ N U) N N C1 C A x > O O N C O N CU (1) L) 07 O U . c: cn m o Q 0) 0 CL) c a L O A to C c in •L O_ C O rn o C ~ O cn n N C U !E E C U N 0 N U C C: 0) ~ O c O Q W n c< U UL.L~ a a) Q) N N o 7=3 7 r N M cn N Cn ' LL _ C LL C 7 CU O y"q'0 CD 'p (D m ~ Q) ~ 0 0 0 N O 4) U C 7 CA CA 0) Cn U U U O m c C: r_ = ( 6 CCS N ( 6 f 6 N m m ~ m C C C C C j L L L (6 c c c c 0 cA U U U 0 Deschutes County - Solid Waste Area A Closure and Cell 5 Construction As of July 31, 2010 A" G. Friesen Associates, Inc. Original Contract Change Orders: Change Order #1 (Note a) Total Paid through July 31, 2010 Balance Construction Contract M A DeAtley Construction Inc Original Contract Change Orders: Change Order #1 Change Order #2 Change Order #3 Change Order #4 Change Order #5 Change Order #6 Change Order #7 (probably not occur) Change Order #8 Change Order #9 (pending) Change Order #10 (pending) Total Paid through July 31, 2010 Balance Closure Fund Projects Fund 611 613 Total 241,869.00 182,516.00 424,385.00 19,656.00 - 19,656.00 261,525.00 182,516.00 444,041.00 254,413.43 153,904.43 408,317.86 7,111.57 28611.57 35, 723.14 2,097,140.50 3,290,779.98 5,387,920.48 45,094.00 45,094.00 14,302.54 - 14,302.54 24,885.69 - 24,885.69 152,500.00 152,500.00 305,000.00 - 148,958.89 148,958.89 1,332.00 - 1,332.00 225,000.00 225,000.00 2,290,160.73 3,862,332.87 6,152,493.60 1,707,132.00 2,054,537.51 3,761,669.51 583,028.73 1,807,795.36 2,390,824.09 Total of Engineering & Construction Contracts Original Contracts 2,339,009.50 3,473,295.98 5,812,305.48 Change Orders 19,656.00 45,094.00 103,938.23 Total 2,358,665.50 3,518,389.98 5,916,243.71 Paid through July 31, 2010 1,961,545.43 2,208,441.94 4,169,987.37 Balance 397,120.07 1,309,948.04 1,746,256.34 Notes: a) Additional landfill gas investigation per DEQ as part of a requirement to address offsite landfill gas migration. b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678 has been expended and reported as "Construction in Progress" on the County's CAM FYE June 30, 2009. Expenditures include payments to JAL Construction, Taylor NW, KN EX Co, Jack Robinson & Sons. c) To date in FY 2010, payment has been made to Central Electric Co-op: $13,311 for the Closure of Area A and $20,822 for Cell 5. Deschutes County Bethlehem Inn (Fund 128) One Month Ended July 31, 2010 RESOURCES: Beg. Net Working Capital Revenues Grants - Private Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service: Negative Interest Revenue Interest Payment TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490 2,861,000 - (2,861,000) 8% 0% 2,861,000 - (2,861,000) 2,861,000 - (2,861,000) 8% 0% 2,861,000 - (2,861,000) 136,000 (2,722,510) (2,858,510) 8% -2002% 136,000 (2,722,510) (2,858,510) Exp. 36,000 2,054 33,946 8% 6% 36,000 36,000 - 100,000 - 100,000 8% 0% a) 100,000 - 100,000 136,000 2,054 133,946 8% 2% 136,000 - 100,000 NET (Resources - Requirements) - (2,724,564) (2,724,564) a) July 2010 interest expense - $2,054.36. b) Recap of expenditures - inception through July, 2010 Land/Building (Amertitle) - July 2007 $ 2,241,313 Hickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 206,652 Total expended $ 2,724,564 b) - (2,722,510) (2,758,510) Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Related Travel Expenditures FY 2011 Jul YTD Total Tammy Baney Conf/Sem & Educ/Training - - Travel Meals Accommodations - - Mileage reimbursement - - Ground Transport/Parking - - Total Baney Dennis Luke Conf/Sem & Educ/Training Travel Meals - - Accommodations - - Mileage reimbursement - - Ground Transport/Parking - - Total Luke Alan Unger _ Conf/Sem & Educ/Training - Travel Meals Accommodations - - Airfare. 1,133 1,133 Mileage reimbursement - - Ground Transport/Parking - - Total Unger 1,133: 1,133 Other Conf/Sem & Educ/Training Total Other Total - BOCC Department j Conf/Sem & Educ/Training - - Travel Meals - - Accommodations - - Airfare - 1,133 Mileage Reimbursement - Ground Transport - - Total - BOCC Department - 1,133 FY 2011 Budget 20,100 Percent of FY 2011 Budget Expended 5.6% 8/4/2010 y N U O a L N m LL 0 O O Y N IO .-.o c O m U 'a 0 N (n L N Y w O L N .Q E 7 Z f6 I- m c CO m '6 w m U) A m LL m 7 L F- a^ m .0 y N c .a a Rf ~ O U) H m O (n y U) 06 N v EL 30 LO C.) 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