2010-2856-Minutes for Meeting September 01,2010 Recorded 9/10/2010COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS C 20+0.2856
COMMISSIONERS' JOURNAL
11011011 09/10/2010 08;08;08 AM
2010-2856
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 1, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney.
Also present were Dave Kanner, County Administrator; Tom Blust and Roger
Olson, Road Department; David Givans, Internal Auditor; Laurie Craghead,
County Counsel; Tom Anderson, Community Development; Nancy England,
Health Services; and eight other citizens. No representatives of the media were in
attendance.
Chair Luke opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Chair Signature of Document No.
2010-596, a Notice of Intent to Award Contract Letter for the Supplying
and Delivery of Traffic Line Paint.
Roger Olson said that they have had a difficult time getting traffic line paint this
year due to a variety of factors. The previous provider company was purchased
by another, so the department had to go out for bid. The cost is a bit higher
than hoped.
BANEY: Move signature of the intent to award contract letter.
LINGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 1 of 7 Pages
3. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2010-046, Approving of the Annexation of the Eraker Property
into Deschutes County Rural Fire Protection District #1.
Chair Luke opened the public hearing.
Laurie Craghead gave an overview of the item, which is a one property
annexation. Notice was published and signatures have been verified.
Community Development and other agencies indicate that it is acceptable.
No other testimony was offered, so the hearing was closed.
BANEY: Move signature of Order No. 2010-046.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2010-579, Amending the Intergovernmental Agreement with Oregon
Department of Human Services regarding Public Health Services.
Nancy England provided a brief overview of the item. It requires Board
approval because of the dollar amount of the agreement.
BANEY: Move signature of Document No. 2010-579.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Chair Signature of Document No.
2010-593, Amending the Intergovernmental Agreement with the Oregon
Department of Human Services regarding Mental Health Services.
BANEY: Move signature of Document No. 2010-593.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 2 of 7 Pages
5. Before the Board was Consideration of Signature of Document No. 2010-
570, the Final Decision on a Plan Amendment and Zone Change from
Exclusive Farm Use to Surface Mining (Millican - 411 Equipment).
Paul Blikstad said that the documents have been reviewed by County Counsel
and are acceptable, if they meet the approval of the Board.
Commissioner Unger indicated he was not part of the previous actions on this
item and did not participate in the hearing, so he will be abstaining.
BANEY: Move signature of Document No. 2010-570.
LUKE: Second.
VOTE: BANEY: Yes.
UNGER: Abstain.
LUKE: Chair votes yes.
BANEY: Move approval of the Consent Agenda.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
6. Board Authorization of Sherriff Larry Blanton's Signature of Sheriff's Office
Administration Area Remodel Contract Documents
7. Signature of Letters Appointing Ted Wise and Sarah Laufer to the Upper
Deschutes Watershed Council, through January 31, 2013
8. Approval of Minutes:
• Business Meetings of August 23 and 25
• Work Session of August 30
• Executive Session of August 30
9. Approval of Economic Development Grants
• COIC - Food Summit - Commissioners Luke and Baney, $333 each;
Commissioner Unger, $334.
• Redmond Chamber of Commerce -Retail Development Project-
Commissioners Luke and Unger, $1,000 each.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 3 of 7 Pages
Upper Deschutes River Coalition - Web Contact Management System - all
three Commissioners, $250 each.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
10. Before the Board was Consideration of Signature of Letters Accepting the
Resignation of Carl Burnham, Jr. and Mike Danielson from the Black
Butte Ranch County Service District Board.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Signature of a Letter Appointing
Carlos Rivera to the Black Butte Ranch County Service District Board,
through June 30, 2011.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Signature of Letters Reappointing
Cathy Ellis (through June 30, 2011) and Dr. Randal Garcia (through June
30, 2013) to the Black Butte Ranch County Service District Board.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District in the Amount of
$2599289.92.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,336.51.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $670,438.28.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 5 of 7 Pages
16. Before the Board was a Discussion of Implementation of Destination
Resort Remapping.
Peter Gutowsky presented two oversized maps, showing the existing mapped
areas and another with an 88% reduction of properties from the mapping. It
reflects the County's new eligibility criteria. Central Oregon Landwatch has
issued a statement that they will appeal the Ordinances. In staff's opinion, the
County is obligated to move forward on these Ordinances at this time.
The deadline for submitting this information is next Tuesday, September 7.
That would allow a tax bill insert be sent out in October to all properties, with
the first evidentiary hearing on November 18, 2010. The Planning Commission
would likely continue the hearing at that time.
Laurie Craghead said that unless LUBA issues a stay, the County will proceed
as planned. Someone can apply to be added to the map at their own risk in case
of a remand. Mr. Gutowsky stated that the first Friday in January would be the
deadline for someone to submit under the grandfather clause.
Commissioner Luke asked what happens if someone says they mailed it in and
it does not arrive on time. Mr. Gutowsky said it has to be received on January 7
by 5 p.m. Commissioner Luke stated that he feels there should be some kind of
official mail, certified or return receipt. Commissioner Baney said that the
County could recommend they use certified mail or deliver in person.
Commissioner Luke asked if these properties could be shown on the CDD
website. Mr. Gutowsky replied that there could be information shown so that
people will know who has applied.
Commissioner Baney suggested that there be some press releases so that those
who don't take the time to read the inserts in their tax bill may hear about it
otherwise. Mr. Gutowsky said that he feels there will be very few applications
received in any case.
Commissioner Unger that the everyday person may not be interested or
affected, and those who may be are probably already well aware of what is
taking place.
17. Before the Board were Additions to the Agenda.
George Read and Commissioner Luke noted that Ted Schassberger passed
away. He worked on the Planning Commission and did other work, mostly in
the geotechnical field, for the County even after retiring some years ago.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 6 of 7 Pages
Commissioner Unger said the Deschutes Water Alliance met at the County
yesterday, and representatives of many local governmental bodies were present.
Commissioner Unger toured the forest with a group last week, and it will be
worthwhile to help obtain funding for forest projects. They also toured the
Gilchrist mill, which is needed because it is the only viable mill on the east side of
the mountains. He would like to see this business supported.
In regard to the biogreen project in La Pine, the Commissioners indicated their
support because of the economic development and employment potential. Nick
Lelack said that the findings document has to be completed before it can be
approved. The application will not be finalized until mid-September.
The meeting adjourned at 10:45 a. m.
9
DATED this Day of - 2010 for the
" ad,
Deschutes County Board of Commissioners.
Dennis R. Luke, C air
(Va"111- ulvte~
ATTEST:
Z2v~
wk~
Recording Secretary
Alan Unger, Vice Chair
Tammy Baney, Commissi er
Minutes of Board of Commissioners' Business Meeting Wednesday, September 1, 2010
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.desehutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 1, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of Document No. 2010-596, a Notice
of Intent to Award Contract Letter for the Supplying and Delivery of Traffic
Line Paint -Roger Olson, Road Department
Suggested Motion: Move Chair signature of the Notice oflntent to Award
Contract Letter to Sherwin-Williams Company in the Amount of $426,450.
3. A PUBLIC HEARING and Consideration of Signature of Order No. 2010-
046, Approving of the Annexation of the Eraker Property into Deschutes
County Rural Fire Protection District #I - Laurie Craghead, County Counsel
Suggested Motion: After the public hearing, move Board signature of Order
No. 2010-046, approving the annexation of the Eraker property into Rural Fire
Protection District #1.
4. CONSIDERATION of Chair Signature of Document No. 2010-579,
Amending the Intergovernmental Agreement with Oregon Department of Human
Services regarding Public Health Services - Nancy England, Health Services
Suggested Motion: Move Chair signature of Document No. 2010-579, an
amendment to the DHS Health Services agreement.
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 1 of 6 Pages
5. CONSIDERATION of Chair Signature of Document No. 2010-5939
Amending the Intergovernmental Agreement with the Oregon Department of
Human Services regarding Mental Health Services - Nancy England, Health
Services
Suggested Motion: Move Chair signature of Document No. 2010-593, an
amendment to the DHS Mental Health Services agreement.
6. CONSIDERATION of Signature of Document No. 2010-570, the Final
Decision on a Plan Amendment and Zone Change from Exclusive Farm Use to
Surface Mining (Millican - 4R Equipment) - Paul Blikstad, Community
Development
Suggested Motion: Move signature of Document No. 2010-570, Decision on
File #s PA-04-8 and ZC-04-6
CONSENT AGENDA
7. Board Authorization of Sherriff Larry Blanton's Signature of Sheriff's Office
Administration Area Remodel Contract Documents
8. Signature of Letters Appointing Ted Wise and Sarah Laufer to the Upper
Deschutes Watershed Council, through January 31, 2013
9. Approval of Minutes:
• Business Meetings of August 23 and 25
• Work Session of August 30
• Executive Session of August 30
10. Approval of Economic Development Grants
• COIC - Food Summit - Commissioners Luke and Baney, $333 each;
Commissioner Unger, $334.
• Redmond Chamber of Commerce -Retail Development Project-
Commissioners Luke and Unger, $1,000 each.
• Upper Deschutes River Coalition - Web Contact Management System - all
three Commissioners, $250 each.
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 2 of 6 Pages
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Signature of Letters Accepting the Resignation of Carl
Burnham, Jr. and Mike Danielson from the Black Butte Ranch County Service
District Board
12. CONSIDERATION of Signature of a Letter Appointing Carlos Rivera to the
Black Butte Ranch County Service District Board, through June 30, 2011
13. CONSIDERATION of Signature of Letters Reappointing Cathy Ellis
(through June 30, 2011) and Dr. Randal Garcia (through June 30, 2013) to the
Black Butte Ranch County Service District Board
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District in the Amount of $259,289.92.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-11
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-1-1 County Service District in the Amount of $1,336.51.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $670,438.28.
17. WORK SESSION Discussion of Implementation of Destination Resort
Remapping - Peter Gutowsky, Community Development
18. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 3 of 6 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Wednesday, September 1
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, Sep
tember 2
11:00 a.m.
Regular Update with Community Development
1:30 p.m.
Regular Update with the Road Department
2:30 p.m.
Regular Update with Solid Waste Department
Monday, September 6
Most County offices will be closed to observe Labor Day
Wednesday, September 8
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 9
7:00 a.m. Regular Meeting with Redmond City Council - Redmond Council Chambers
11:00 a.m. Regular Update with Health and Human Services
3:00 p.m. COACT Meeting - COIC, Redmond
Wednesday, September 15
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 4 of 6 Pages
Thursday, September 16
9:00 a.m. Regular Update with the County Clerk
10:00 a.m. Regular Update with Community Justice
Monday, September 20
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday September 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
2:30 p.m. Public Affairs Counsel Planning Session (conference call)
Thursday. September 23
9:00 a.m. Regular Update with the Fair & Expo Manager
10:00 a.m. Regular Update with the Assessor
11:00 a.m. Regular Update with the Commission on Children & Families
2:00 p.m. Regular Update with the Sheriff
Monday, September 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 29
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 5 of 6 Pages
Tuesday, October 5
9:00 a.m. Quarterly Meeting with Commission on Children & Families
Wednesday, October 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 7
8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall
Monday, October 13
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 18
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 20
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, September 1, 2010
Page 6 of 6 Pages
