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2010-2897-Minutes for Meeting September 22,2010 Recorded 10/8/2010DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL 20 897 RECORDS ^ } ~~10~2891 CLERK 1iJ + I 10/08/2010 09;25;39 AM Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 22, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; George Kolb, Road Department; David Inbody, Assistant to the County Administrator; Paul Blikstad, Community Development; Marty Wynne, Finance; Ronda Connor, Personnel; and two other citizens. No representatives of the media were present. Chair Luke opened the meeting at 10: 00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2010- 068, with the City of Bend and the Federal Highway Administration regarding the Skyliners Road Improvement Project. George Kolb explained the item, which outlines the responsibilities and duties of each of the entities relating to the Skyliners Road improvement project. Meetings have been held every couple of weeks recently, and a public meeting will be held in October as well. Commissioner Unger said that it is important to recognize the uses of the road and to build it accordingly. Mr. Kolb stated that public input will be sought and whatever is fiscally possible will be considered. It will involve further easements on federal land, and also some privately-owned lands. Commissioner Baney was pleased that progress of some kind is being made on this project. Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 1 of 6 Pages BANEY: Move signature. LINGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Signature of Resolution No. 2010- 115, Revising the Sunriver Community Wildfire Protection Plan. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2010-114 - Authorizing the Refund of the Series 2003 Full Faith & Credit Bond Issue. Dave Kanner said that interest rates are fluctuating wildly, but it is possible to get a lower rate. This would require immediate action. The Resolution would allow for the preparation of documents prior to committing to a change. The original bond was about $32 million. Marty Wynne said that the remaining balance is about $23 million. One of the issues is the call date is not until 2013. The funds will sit in escrow and earn a low interest rate for a few more years. It would be better to put this into an escrow account that yields a higher interest rate. The County also has to have a specific present value according to State law. Bond rates are fluctuating a lot. They can wait all the way up to the sale date if necessary. Bond Counsel and the County's financial advisory group agree. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 2 of 6 Pages 5. Before the Board was Consideration of Signature of Document No. 2010- 544, a Contract Establishing and Administering an On-site Employee Health Clinic for Deschutes County. Dave Inbody gave a brief overview of the item. Commissioner Baney asked how the `reset' would work in regard to tracking expenses and other factors. Mr. Kanner explained that there is a lag between the time claims occur and are paid, so any decrease would not be noticeable right away. He would like to see some changes I s There needs to be a guarantee, but it is thought that the savings would far exceed the start-up costs. Ronda Connor said that health screenings will be emphasized, which might result in treating ailments that are not yet known. Mr. Kanner sad the onsite clinic will displace emergency care, routine office calls and procedures, etc. They will soon be able to tell which employees or families are utilizing the clinic and for what. Commissioner Baney asked if the progress will be examined in a year or less. Mr. Kanner stated that HealthStat will provide monthly updates and the information will also be evaluated with EBAC. It would not be appropriate to make a determination as to how successful it is after just a year. Commissioner Baney explained that she would want to know about any specific issues ahead of time so they can be appropriately addressed. Commissioner Luke said that controls are in place and tracking will be done. Ms. Connor said that HealthStat does satisfaction surveys, as will the County. Erik Kropp said that the preferred provider is being changed over from Providence Preferred PPO plan to First Choice in order to obtain some discounts and to address some problems with delivery. First Choice is very willing to open their panel to new medical providers while other companies are not. Mr. Inbody added that they are making some decisions on how the clinic will look and work, and the first six months will show what changes might be needed. BANEY: Move signature. LINGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 3 of 6 Pages Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Consent Agenda Items. 6. Before the Board was Consideration of Signature of Document No. 2010- 622, a Deed of Dedication for a Proposed Road West of O.B. Riley Road to Serve a Parcel with No Frontage. Dale Van Vallanburg of Brooks Resources came before the Board. Commissioner Luke asked if this road would tie in to Cooley Road. Mr. Van Vallanburg said that Brooks Resources had to provide a right of way to a specific property, but the property itself has been sold. They would like to see this right-of-way along the Cooley Road alignment; however, the road does not line up well. The dedication will allow for a round-about and local access for a single parcel. 7. Signature of Document No. 2010-624, Acceptance of a Public Road Easement on Deschutes Market Road to Allow for a Turn Lane 8. Signature of Document No 2010-612, Accepting a Special Warranty Deed 9. Signature of Order No. 2010-047, Canceling Uncollectable Personal Property Taxes 10. Signature of Resolution No. 2010-112, Appropriating a New Grant in the Public Health Department 11. Signature of Resolution No. 2010-113, Transferring Appropriations in the Public Health Fund 12. Signature of a Letter Accepting the Resignation of Carol Stiles from the Deschutes County Commission on Children & Families, and Thanking her for her Service 13. Approval of Minutes: • Business Meeting of September 8 • Work Session of September 8 and 15 Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 4 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $74,133.81 (two weeks). BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $1,464.83 (two weeks). BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,949,316.90 (two weeks). BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 5 of 6 Pages 17. ADDITIONS TO THE AGENDA Johnny Corbin of Redmond, a member of the VFW, and also a member of the group that put together the Tribute to Heroes 2010 event thanked the Commissioners for their contribution regarding the traveling wall. They had many more visits to the wall than originally anticipated. They will also be able to contribute significant funds to the Central Oregon veterans community to help with a variety of needs. He was pleased that members of the Warm Springs community participated. The meeting adjourned at 11: 00 a. m. DATED this Day of C)CM' /tl/ ` 2010 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair Z-6~~ ATTEST: Recording Secretary Alan Unger, Vice Chair Tammy Baney, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, September 22, 2010 Page 6 of 6 Pages vies c BOARD OF COMMISSIONERS' MEETING O U~ ov2{ REQUEST TO SPEAK Agenda Item of Interest ~A:~_ Date '72 Name U Address :"p 0 n a 9--7-7-6 Phone #s~ 1- - l 4 E-mail address S© '0'r62-5. C-43 L_~ Mr In Favor F-] Neutral/Undecided Opposed 1. N~ ~ ~p'ati lr~ Submitting written documents as part of testimony? El Yes El No Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 22, 2010 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2010-068, with the City of Bend and the Federal Highway Administration regarding the Skyliners Road Improvement Project - George Kolb, Road Department Suggested Motion: Move signature of Document No. 2010-068. 3. CONSIDERATION of Signature of Resolution No. 2010-115, Revising the Sunriver Community Wildfire Protection Plan - Joe Studer, County Forester Suggested Motion: Move signature of Resolution No. 2010-115. 4. CONSIDERATION of Signature of Resolution No. 2010-114 - Authorizing the Refund of the Series 2003 Full Faith & Credit Bond Issue - Marty Wynne, Finance Suggested Motion: Move signature of Resolution No. 2010-114. 5. CONSIDERATION of Signature of Document No. 200-544, a Contract Establishing and Administering an On-site Employee Health Clinic for Deschutes County - Dave Inbody Suggested Motion: Move signature of Resolution No. 2010-114. Board of Commissioners' Business Meeting Agenda Wednesday, September 22, 2010 Page 1 of 5 Pages CONSENT AGENDA 6. Signature of Document No. 2010-622, a Deed of Dedication for a Proposed Road West of O.B. Riley Road to Serve a Parcel with No Frontage 7. Signature of Document No. 2010-624, Acceptance of a Public Road Easement on Deschutes Market Road to Allow for a Turn Lane 8. Signature of Document No 2010-612, Accepting a Special Warranty Deed 9. Signature of Order No. 2010-047, Canceling Uncollectable Personal Property Taxes 10. Signature of Resolution No. 2010-112, Appropriating a New Grant in the Public Health Department 11. Signature of Resolution No. 2010-113, Transferring Appropriations in the Public Health Fund 12. Signature of a Letter Accepting the Resignation of Carol Stiles from the Deschutes County Commission on Children & Families, and Thanking her for her Service 13. Approval of Minutes: Business Meeting of September 8 Work Session of September 8 and 15 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS Board of Commissioners' Business Meeting Agenda Wednesday, September 22, 2010 Page 2 of 5 Pages 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County. 17. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572) Monday, September 20 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, September 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 2:30 p.m. Public Affairs Counsel Planning Session (conference call) Monday, September 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, September 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 22, 2010 Page 3 of 5 Pages Thursda, September 30 9:00 a.m. Regular Update with the Fair & Expo Manager 10:00 a.m. Regular Update with the Assessor Monday, October 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, October 5 9:00 a.m. Quarterly Meeting with Commission on Children & Families Wednesday, October 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, October 7 8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall Monday, October 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, October 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, October 20 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, October 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 22, 2010 Page 4 of 5 Pages Wednesday, October 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, September 22, 2010 Page 5 of 5 Pages