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2010-2899-Minutes for Meeting September 29,2010 Recorded 10/8/2010NANCYUBLANKECOUNTY NSHIP~FCOUNTY CLERKDS 1~J 200.2899 COMMISSIONERS' JOURNAL 1111111111111111111111111111111 10/08/2010 09:26:12 AM iO-28-0 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 29, 2010 Present were Commissioners Dennis R. Luke, Tammy Baney and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Mark Pilliod, Steve Bell and Laurie Craghead, County Counsel; Tom Anderson, Nick Lelack, Cynthia Smidt, Will Groves and Peter Russell, Community Development; Joe Studer, County Forester; Marty Wynne, Finance; Planning Commissioner Ed Criss; Hillary Borrud of The Bulletin; and twelve other citizens. Chair Luke opened the meeting at 1:30 p.m. 1. Tax/Finance Update. Marty Wynne distributed a trade sheet from an investment group, which shows an average yield of 0.25%. The County's yield on investments is higher because they were purchased some time ago. The Health Benefits Trust fund costs are projected year-end to be high, based on a poor month in July. September is doing much better. It is difficult to average early in the fiscal year. In regard to the Fair/Expo fund, the new format projects special event revenue to come in better than budget. Regarding pension bonds (PERS), normally there is a ten-year call. The company that bid on the bonds that year for the State said that the clients did not care about a call date, but there will be one for about $610,000. The present value savings is considerable. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 1 of 7 Pages 2. Discussion of Implementation of Senate Bill 360 - Defensible Space. Joe Stutler discussed the problem of unprotected defensible space in the County and a proposed ordinance or policy to address those areas, referring to an oversized map that detailed wildfire history over the years. (A copy of the proposal is attached for reference.) The number of homes involved is 504 and about 1,500 people, and 793 properties. Commissioner Luke asked why it is necessary to include areas of the County that are mostly brush and grazing land. Mr. Stutler stated that a fire in those areas can move through quickly and be hard to contain, and there is no quick way to get there. The ranchers cannot afford to lose their grazing areas as it puts them out of business for several years. Senate Bill 360 details the criteria that need to be followed regarding defensible space. Non-compliant property owners can be liable for the expense involved suppressing fire and other costs, up to $100,000. Some options have been developed on a local level for the Board to review. Commissioner Luke asked how a property becomes certified. Mr. Stutler said there is an agreement with ODF&W, which is the agency that monitors this. Commissioner Luke asked if any counties have adopted language that is stricter than that found in SB 360. Mr. Stutler replied that if the County does this, it has to take on more of the enforcement of the policy. He is more in favor of education rather than Code enforcement at this time. Dave Kanner said that there would be no suppression costs on unprotected lands since no one would respond. Mr. Studer replied that if the fire spreads to other properties, there would be. The Forest Service and BLM expect some level of suppression or protection from the local entity. Mr. Kanner stated that the County does not have a fire department; the rural fire districts or Forest Service would be the ones to respond. Mr. Stutler said that they might send a bill to the County. Commissioner Luke noted that there is a lot of federal land that no one is going to treat. Mr. Stutler said the idea is to try to keep wildfire from reaching other properties, especially those with structures. He feels that SB 360 can be implemented but needs to be enhanced. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 2 of 7 Pages Steve Bell explained that relying on the citation method is a problem when dealing with out of area property owners, as the citation has to be physically presented to them. As a practical measure, there would be nothing that could be done in this situation. Mr. Stutler said that other areas that adopted community fire plans worked with their absentee owners, but there was the involvement of the rest of the property owners to help emphasize how important it was. Getting the property owners engaged is the important thing. Mr. Bell added that language and a process would have to be developed to put any `teeth' in the policy. Some counties are looking at an internal process whereby a civil penalty is assessed against the property regardless where the property owner is. Commissioner Baney feels that a warning might be enough to get the attention of property owners, even though it has no legal impact. Commissioner Luke said that most of the work being done is on a volunteer basis, and many people and communities have complied. He suggested following SB 360 as established, and step up enforcement later if it isn't working. Mr. Stutler stated that what is different is the consequences of failure in an unprotected area, as the results can be much more devastating. Some locations and property owners are going to comply while others won't. He feels something a little stronger needs to be put into place. Mr. Stutler said that there were public hearings on this issue, and the majority of people seem to feel that the language needs to be stronger than that in SB 360. Mark Pilliod stated that the Board has jurisdiction over the entire county outside of municipalities and state and federal land; he feels that the consequences of having one owner who does not comply but puts others at risk needs to be considered. Commissioner Luke said that non-compliance with SB 360 only results in a citation if there is a fire with consequences due to the non-compliance. Mr. Pilliod noted that the focus needs to be on unprotected lands. Commissioner Unger stated that perhaps this program could perhaps mirror the weed program. Other agencies should be contacted and all should have similar programs so the public is not confused. Everyone should be on the same page. There are many things that can be done to minimize the danger of wildfire. Commissioner Luke suggested that the Board give this some thought for a week or two and provide input to Mr. Stutler and Counsel in the meantime. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 3 of 7 Pages 3. Discussion of 4R/Robinson Application for Zone Change. Will Groves said that the hearing was originally scheduled for October 4, but because of notice requirements, it will have to be later in the month. He said that the property affected is located at Deschutes Junction, adjacent to their current business operation. (He referred to a map of the area) Commissioner Luke disclosed that when he toured the applicant's new building, they did mention this idea. In 2009, a modification of use was given to allow the storage and crushing of material. The applicant would like to expand its operation by about 30 acres. It is currently zoned EFU but there is no history of the area being farmed, and the Hearings Officer stated that the soil does not meet the qualifications of agricultural use and met all requirements. However, it involves a Goal exception and therefore needs to go to the Board. There was opposition to the application from a neighbor, Jan Elrod, and LandWatch. The applicant has indicated they would move the trucking operations to lessen the impact of trucks starting up and the resulting fuel fumes on the Elrod property. LandWatch has dropped its opposition after the size of the parcel was reduced. Mr. Groves stated that there would be two limited-use combining zones involved, making it more complicated. Crushing of minerals is allowed outright due to historical use. Normally it requires a conditional use permit, so part of it would have to be permitted. This would allow for better compatibility with the neighbors. The Board asked for any available historical information showing the uses in the area. 4. Discussion of a Text Amendment regarding Land Use and Transportation Policies at Deschutes Junction. Peter Russell stated that he means to discuss just a few issues relating to Deschutes Junction today. Commissioner Luke asked about the history of the "Funny Farm" property, both when it was on the west side of Highway 97 and where it is today. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 4 of 7 Pages Mr. Russell said that some zoning was changed to rural commercial in 2002. There used to be a lot more commercial uses in that specific area. Unincorporated service areas were examined in 1993. In 1994, LCDC asked for a list of unincorporated communities and Deschutes Junction was not on it. In 2002 a public process was followed and this area was not included once again. It was felt not to meet the criteria. There is one building, the big now pink building, previously Buffet Flats, that is zoned for this as a single permanent residential dwelling. To make a zone change, a private party can pursue it or the County can initiate it. No matter which way the declaratory ruling goes, it will end up being appealed. Mr. Russell asked which would be the preference of the County. Commissioner Luke asked if the adult bookstore was taken out when the interchange was built; no one seemed to know at this time. Mr. Russell said that in 2002 that area was left out of the list of unincorporated communities. There have been no substantive changes in land use in that area since there, but that is because it would be almost impossible to make those changes under the current land use system. Nick Lelack said that each unincorporated community has its own criteria. The only thing that Deschutes Junction could have been at one time was a rural service center. Mr. Russell said that it does not necessarily need to be continuously occupied if it has only had one use. Ms. Craghead said that the declaratory ruling is to determine whether the uses should carry forward; and whether this is still a permanent residence. Mr. Russell stated then it would have to be decided if it is a rural service center. It is a long process. It would not be done administratively because there would be opposition, so it would go to the Planning Commission or a Hearings Officer. Ms. Craghead said that the Board could also call it up in certain situations. Commissioner Luke asked how the pipe company can just sell product and not manufacture it since it is an industrial area. They have been there for a long time; no one seemed to know the history of that property. Commissioner Baney observed that she was pushing for a comprehensive plan update in part to help clarify issues with aeras like this one. Mr. Russell stated that there are a lot of things to be considered beyond the use of the property, such as traffic impacts and the future of the interchange at that location, especially in view of the potential expansion of the City of Bend and the future development of Juniper Ridge, which will come to almost Deschutes Jucntion. That will change a lot about the area. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 5 of 7 Pages Planning Commissioner Ed Criss was invited to comment. Ms. Craghead said that this meeting would need to be part of the record regarding this issue. It is a quasi-judicial matter and any correspondence received would be part of the record. Proper notice will be needed. Mr. Criss said that the Planning Commission was concerned about all of the different uses over the years. The property has had certain uses allowed that were taken away at some point. There have been questions raised about the process over the years and whether it was done publicly or properly. The Planning Commission wondered if this should be initiated by the County or by property owners. On the east side, there are commercial uses operating in an industrial area. The use of land in that area is very confusing and convoluted. There is a question as to whether the agriculturally-zoned land there is actually useable for agriculture. Commissioner Baney feels that having the Hearings Officer handle this may not be adequate. There are too many complexities of what was and what is and what should be. The County has held back addressing this because of the difficulties involved. Ms. Craghead said the Planning Commission has found the same problems and feels that this cannot be a routine part of the comprehensive plan update. Changing the designation of the area will take a lot more time than the update will allow. Mr. Lelack said the Planning Commission would like the issue resolved as well. If the Board wants to address this, a hearing on October 13 and a continuation into next year would be likely. This would help with the policy approach. Commissioner Luke suggested that a declaratory ruling be made by staff, in conjunction with an application from the property owner, so that the Board can call it up, as there will likely be an appeal and this approach would be less expensive overall. Mr. Lelack reminded the Board that this is essential to determining the future of the entire local area, not just this one parcel. 5. Update of Commissioners' Meetings and Schedules. Commissioner Unger went to a childcare services meeting yesterday, and is involved in a NeighborImpact meeting later today. Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 6 of 7 Pages Commissioner Baney said she attended a COCC meeting and will attend another meeting regarding diabetes awareness this week. Next week she will be talking to people about uses for the Plaza Motel site. She will be out of the office October 6 through 11. 6. Other Items. None were discussed. Being no further items discussed, the meeting adjourned at 3:20 p.m. DATED this q41- Da of 2010 for the y Deschutes County Board of Commissioners. Dennis R. Luke, Chair ~va-' gnj~~:! Alan Unger, Vice Chair ATTEST: ammy Baney, Com 'ssioner i A Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, September 29, 2010 Page 7 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, SEPTEMBER 29, 2010 PLEASE NOTE: A quorum of the Deschutes County Planning Commission may be present for this meeting. 1. Tax/Finance Update - Marty Wynne 2. Discussion of Implementation of Senate Bill 360 - Defensible Space - Joe Stutler 3. Discussion of 4R/Robinson Application for Zone Change - Will Groves 4. Discussion of a Text Amendment regarding Land Use and Transportation Policies at Deschutes Junction - Peter Russell 5. Update of Commissioners' Meetings and Schedules 6. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. O 6 o ,s by ~ -1 z 0 N N 3 ° N L r_: to t0 co N 41 ' ` y ~ C o ~ ~ c 1 tc\ 4 00 R5 " C1. ~ ~ ~ ~ ~ ~ M M In V~ ! N~ IN L b" r D q V~ ~ ~ z ill N ' ~ ~ '1 t ~ r z r r~dT' D r ~ ~ 4 v ,2 9 u A ~ M ~ ~ M ° o g o C3 c o~ 4 Q ~ aJ O • H Q) •C a E v q ~ 2 ~ w ~ ~ Z o ro Z '~I ~ 1 a Monthly Mecting with Board of Commissioners Finmice Director/TreaSLIrer AGENDA. Sc pt-cmber. 29, 2010 (1) Nfont'hINI Invest:mcm Report (2) August 2010 Financials d ~ C O O N y G O co LO 69 o v co F- S O co co P. 40. N H ~ N V ' q N N C w ~ o 00 G o 7 a N co m C cl M G) O v E a+ V C 00 O O O U ~ C 1L 6p> us E Z O 0 , ° c r > G> ~ E 3 C 0 O v N Eo m H C G y ) Qj a1 .N. C OLE C E U) N E w o o C J U) > ~ d C C ~p is C F- N 0 O O O - vV O O O O Go O~o>OO r COO 000 N O e t M ' d CO ' NOM G0 LOW NO0 M 00 Cl) N O 0 T- 0 ~ ~ O O I 04 CD N LO N r O 61. 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U y N 'r ' l y 1 U y 4) Y c Z 0 U O U CO Y C Z , C m Co z Y m m Z O U 1 D U (p N E U m L > ~ N m d Y Y c m a m m = (n y C ~ U C m CO 1 o O o ¢ m Z d C CO Q U ' N ~ y m U C(~~ co - E' U cc m y l~ j U V U N m Q " . w m L LL N m -m m Z m > l j co 'LL _ y O N U y C U Y C Y c ` y O U > C > ' Y C ( p Y C U O Y 0 Y E O at m C j CU Q U CU L•' L C t Q 0 y = Y E E O O. N N 41 N d W I m m m m co m E Q m -c (D U m > (n N W m m N Y c Y a m O L m m I O m m C0 G c co m c m U E 2 Y ~ at a ~ m in tn fA . 7 ~ c m U lU v ti l- ~ h CO LL m m J m J N C m! UI O a 7 y LL d L a E m m m > r co co CO y co m co J U J m J m 'm•' O Q ~ o1 I ; Y d W 4 0 2 N LL E E m 0 a) O N LL LL LL LL O Z E I s LL x LL U_ CD I LL ~ LL 5 m x 3. 0 0 LL w m Y LL =i LL LL LL LL LL LL J r 1 0 Memorandum Date: September 14, 2010 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find August 2010 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust (675), Fair & Expo Center (618). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End $ Budget Actual Variance FY % Coll- Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 8,300,000 $ 9,677,699 $ 1,377,699 100% 117% $8,300,000 $9,677,699 $ 1,377,699 Revenues Property Taxes 3,427,667 252,543 (3,175,124) 17% 1% a) 20,566,000 20,566,000 - Gen. Rev. - excl. Taxes 399,523 652,055 252,532 17% 27% b) 2,397,138 2,397,138 - Assessor 132,615 184,050 51,435 17% 23% c) 795,690 795,690 - County Clerk 203,452 255,632 52,180 17% 21% 1,220,714 1,220,714 - BOPTA 2,066 378 (1,688) 17% 3% 12,398 12,398 - District Attorney 52,350 14,870 (37,480) 17% 5% 314,100 314,100 - Finance/Tax 30,033 48,909 18,876 17% 27% c) 180,200 180,200 - Veterans 11,311 - (11,311) 17% 0% 67,866 67,866 - Property Management 15,189 15,029 (160) 17% 16% 91,132 91,132 - Grant Projects 333 333 0 17% 17% 2,000 2,000 - Total Revenues 4,274,539 1,423,800 (2,850,739) 17% 6% 25,647,238 25,647,238 - TOTAL RESOURCES 12,574,539 11,101,499 (1,473,040) 17% 33% 33,947,238 35,324,937 1,377,699 REQUIREMENTS: Exp. Expenditures Assessor 563,703 518,628 45,075 17% 15% 3,382,219 3,382,219 - County Clerk 247,355 198,758 48,597 17% 13% 1,484,127 1,484,127 - BOPTA 12,567 11,420 1,147 17% 15% 75,403 75,403 - District Attorney 813,688 760,340 53,348 17% 16% 4,882,127 4,882,127 - Finance/Tax 141,152 133,482 7,670 17% 16% 846,910 846,910 - Veterans 43,700 43,661 39 17% 17% 262,197 262,197 - Property Management 42,205 42,886 (681) 17% 17% 253,227 253,227 - Grant Projects 18,701 17,866 835 17% 16% 112,203 112,203 - Non-Departmental 365,315 148,155 217,160 17% 7% 2,191,887 2,191,887 - Contingency 1,247,129 - 1,247,129 17% n/a 7,482,774 - 7,482,774 3,495,515 1,875,196 1,620,319 17% 9% 20,973,074 13,490,300 7,482,774 Transfers Out 2,162,361 2,208,068 (45,707) 17% 17% 12,974,164 12,974,164 - TOTAL REQUIREMENTS 5,657,876 4,083,264 1,574,612 17% 12% 33,947,238 26,464,464 7,482,774 NET (Resources - Requirements) 6,916,663 7,018,235 101,572 - 8,860,473 8,860,473 a) Approximately 85% of the property taxes are collected in October and November b) YTD Actual includes annual federal payment in lieu of taxes - $471,913 c) YTD Actual includes A&T grant received quarterly in advance COMM JUSTICE-JUVENILE Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 987,000 $ 1,039,997 $ 52,997 100% 105% $ 987,000 $ 1,039,997 $ 52,997 Revenues Federal Grants 2,588 - (2,588) 17% 0% a) 15,527 15,527 - SB #1065-Court Assess. 10,000 6,837 (3,163) 17% 11% 60,000 60,000 - Discovery Fee 2,667 1,675 (992) 17% 10% 16,000 16,000 - Food Subsidy 6,333 - (6,333) 17% 0% 38,000 38,000 - OYA Basic & Diversion 56,668 - (56,668) 17% 0% a) 340,006 340,006 - Inmate/Prisoner Housing 16,667 8,100 (8,567) 17% 8% 100,000 100,000 - Inmate Commissary Fees 17 43 26 17% 43% 100 100 - Contract Payments 14,748 - (14,748) 17% 0% 88,490 88,490 - Miscellaneous 50 20 (30) 17% 7% 300 300 - MIP Diversion Fees 167 50 (117) 17% 5% 1,000 1,000 - Interest on Investments 2,833 1,704 (1,129) 17% 10% 17,000 17,000 - Leases 400 400 - 17% 17% 2,400 2,400 - Grants - Private 83 219 136 17% 44% 500 500 - Health & Human Svcs Chg 1,000 - (1,000) 17% 0% 6,000 6,000 - CCF Interfund Grant 10,083 - (10,083) 17% 0% a)b) 60,495 96,500 36,005 Interfund Grant 3,333 - (3,333) 17% 0% a) 20,000 20,000 - Total Revenues 127,637 19,048 (108,589) 17% 2% 765,818 801,823 36,005 Transfers In-General Fund 923,864 923,864 - 17% 17% 5,543,186 5,543,186 - TOTAL RESOURCES 2,038,501 1,982,909 (55,592) 17% 27% 7,296,004 7,385,006 89,002 REQUIREMENTS: Exp. Expenditures Community Justice-Juvenile Personal Services 493,993 449,701 44,292 17% 15% 2,963,956 2,963,956 - Materials and Services 199,981 139,121 60,860 17% 12% 1,199,886 1,199,886 - Capital Outlay 17 - 17 17% 0% 100 100 - Juvenile Resource Center Personal Services 389,244 369,256 19,988 17% 16% 2,335,462 2,335,462 - Materials and Services 29,249 30,762 (1,513) 17% 18% c) 175,494 175,494 - Contingency 103,518 - 103,518 17% n/a 621,106 - 621,106 TOTAL REQUIREMENTS 1,216,002 988,840 227,162 17% 14% 7,296,004 6,674,898 621,106 NET (Resources - Requirements) 822,499 994,069 171,570 - 710,108 710,108 a) Reimbursements received quarterly in arrears b) Additional funding from CCF allocated for Juvenile programs c) Negative variance due to a $10,000 annual subscription expended in July SHERIFF - Fund 255 Statement of Financial Operating Data Two Months Ended August 31, 2010 RESOURCES: Beg. Net Working Capital Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues TOTAL RESOURCES I Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ - $ 207,689 $ 207,689 100% n/a $ - $ 207,689 $ 207,689 3,804,910 3,804,910 - 17% 17% 22,829,457 22,829,457 - 2,277,657 2,277,657 - 17% 17% 13,665,939 13,665,939 - - 2,658 2,658 17% n/a - 2,658 2,658 6,082,567 6,085,225 2,658 17% 17% 36,495,396 36,498,054 2,658 6,082,567 6,292,914 210,347 17% 17% 36,495,396 36,705,743 210,347 REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriffs Division Civil Automotive/Communications Investigations/Evidence Patrol/Civil/Comm Supp Records Adult Jail Court Security Emergency Services Special Services Division Regional Work Center Training Division Other Law Enforcement Svcs Non-Departmental Contingency Exp. 467,611 422,212 45,399 17% 15% 2,805,668 2,805,668 - 133,073 145,157 (12,084) 17% 18% 798,436 798,436 - 242,173 456,117 (213,944) 17% 31% a) 1,453,036 1,453,036 - 275,132 268,931 6,201 17% 16% 1,650,792 1,650,792 - 1,304,775 1,199,219 105,556 17% 15% 7,828,651 7,828,651 - 110,064 101,564 8,500 17% 15% 660,386 660,386 - 1,658,949 1,366,543 292,406 17% 14% 9,953,695 9,953,695 - 40,142 44,648 (4,506) 17% 19% 240,851 240,851 - 29,074 27,551 1,523 17% 16% 174,441 174,441 - 189,567 213,504 (23,937) 17% 19% 1,137,404 1,137,404 - 461,569 408,796 52,773 17% 15% 2,769,411 2,769,411 - 55,000 51,982 3,018 17% 16% 330,000 330,000 - 96,153 90,074 6,079 17% 16% 576,917 576,917 - 47,170 13,836 33,334 17% 5% 283,018 283,018 - 938,781 - 938,781 17% n/a 5,632,690 - 5,632,690 Transfers Out - D/S Fund 33,333 - 33,333 17% TOTAL REQUIREMENTS 6,082,566 4,810,134 1,272,432 17% NET (Resources - Requirements) - 1,482,780 1,482,779 0% 200,000 200,000 - 13% 36,495,396 30,862,706 5,632,690 - 5,843,037 5,843,037 a) Annual expenditure for Interagency Communications System was made in July SHERIFF 701 Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $ 4,722,862 $ 5,478,092 $ 755,230 100% 116% $ 4,722,862 $ 5,478,092 $ 755,230 Revenues Tax Revenues - Current 2,475,599 - (2,475,599) 17% 0% a) 14,853,594 14,853,594 - Tax Revenues - Prior 107,000 181,788 74,788 17% 28% 642,000 642,000 - Federal Grants 5,833 - (5,833) 17% 0% 35,000 35,000 - State Grant 8,079 18,162 10,083 17% 37% 48,475 48,475 - Transp. of State Wards 833 - (833) 17% 0% 5,000 5,000 - SB 1145 329,110 493,665 164,555 17% 25% b) 1,974,660 1,974,660 - Des. Cty Video Lottery Grant 833 - (833) 17% 0% 5,000 5,000 - Des Cty Court Security 15,833 15,809 (24) 17% 17% 95,000 95,000 - Title III Reimbursement 25,000 - (25,000) 17% 0% 150,000 150,000 - Transport 667 - (667) 17% 0% 4,000 4,000 - DC Fair & Expo Center - 2,925 2,925 17% n/a - 2,925 2,925 Inmate Commissary Fees 8,000 13,679 5,679 17% 28% 48,000 48,000 - Work Center Work Crews 4,167 4,050 (117) 17% 16% 25,000 25,000 - Concealed Handgun Classes 1,000 975 (25) 17% 16% 6,000 6,000 - Soc Sec Incentive-Fed 833 1,600 767 17% 32% 5,000 5,000 - Miscellaneous 833 1,673 840 17% 33% 5,000 5,000 - Oregon Mentors - 2,120 2,120 17% n/a - 5,000 5,000 Medical Services Reimb 2,000 3,301 1,301 17% 28% 12,000 12,000 - Restitution 167 2,695 2,528 17% 270% 1,000 5,000 4,000 Sheriff Fees 26,667 49,559 22,892 17% 31% 160,000 160,000 - Interest 4,722 6,010 1,288 17% 21% 28,333 28,333 - Interest on Unsegregated 589 68 (521) 17% 2% 3,533 3,533 - Donations - 200 200 17% n/a - 200 200 Total Revenues 3,017,764 798,279 (2,219,485) 17% 4% 18,106,595 18,118,720 12,125 TOTAL RESOURCES 7,740,626 6,276,371 (1,464,256) 17% REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 3,804,910 3,804,910 - 17% 27% 22,829,457 23,596,812 767,355 Exp. /61 TOTAL REQUIREMENTS 3,804,910 3,804,910 - 17% NET (Resources - Requirements) 3,935,716 2,471,461 (1,464,256) 17% 22,829,457 22,829,457 - 17% 22,829,457 22,829,457 - 767,355 767,355 a) Approximately 85% of the property taxes are collected in October and November b) Quarterly payments received in advance SHERIFF 702 Statement of Financial Operating Data Two Months Ended August 31, 2010 I Year to Date Year End Budget Actual Variance FY % Coll. % Budge t Projection Variance RESOURCES: Beg. Net Working Capital $1,905,939 $ 2,421,863 $ 515,924 100% 127% $1,905,939 $2,421,863 $ 515,924 Revenues TaxRevenues - Current 1,251,374 - (1,251,374) 17% 0% a) 7,508,247 7,508,247 - Tax Revenues - Prior 52,333 92,986 40,653 17% 30% 314,000 314,000 - Federal Grants 333 - (333) 17% 0% 2,000 2,000 - US Forest Service 12,750 - (12,750) 17% 0% 76,500 76,500 - State Grant 31,272 13,508 (17,764) 17% 7% 187,633 187,633 - SB #1065 Court Assessment 11,167 6,837 (4,330) 17% 10% 67,000 67,000 - Marine Board License Fee 23,739 - (23,739) 17% 0% 142,433 142,433 - Des Cty General Fund Grant 117,060 - (117,060) 17% 0% 702,358 702,358 - Des Cty Transient Room Tax 324,607 324,607 - 17% 17% 1,947,642 1,947,642 - City of Sisters 72,109 72,109 - 17% 17% 432,655 432,655 - Des Cty Tax/Fin Contract 167 - (167) 17% 0% 1,000 1,000 - Des Cty CDD Contract 9,061 9,061 - 17% 17% 54,366 54,366 - Des Cty Solid Waste Contr 9,061 9,061 - 17% 17% 54,366 54,366 - Des Cry Clerk/Election 333 - (333) 17% 0% 2,000 2,000 - School Districts 16,667 - (16,667) 17% 0% 100,000 100,000 - Security & Traffic Reimb 2,167 1,081 (1,086) 17% 8% 13,000 13,000 - Seat Belt Program 1,000 1,125 125 17% 19% 6,000 6,000 - Miscellaneous 1,667 4,000 2,333 17% 40% 10,000 10,000 - Restitution 83 - (83) 17% 0% 500 500 - Sheriff Fees 1,667 1,596 (71) 17% 16% 10,000 10,000 - Court Fines & Fees 14,167 23,022 8,855 17% 27% 85,000 85,000 - Impound Fees 2,500 1,100 (1,400) 17% 7% 15,000 15,000 - Restitution - Street Crimes 83 - (83) 17% 0% 500 500 - Interest 1,667 2,081 414 17% 21% 10,000 10,000 - Interest on Unsegregated 300 33 (267) 17% 2% 1,800 1,800 - Sale of Reportable Assets 1,667 14,904 13,237 17% 149% b) 10,000 20,000 10,000 Sale of Equip & Material 1,000 31 (969) 17% 1% 6,000 6,000 - Total Revenues 1,960,001 577,142 (1,382,859) 17% 5% 11,760,000 11,770,000 10,000 TOTAL RESOURCES 3,865,940 2,999,005 (866,935) 17% 22% 13,665,939 14,191,863 525,924 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Materials and Services 2,277,657 2,277,657 - 17% 17% 13,665,939 13,665,939 - TOTAL REQUIREMENTS 2,277,657 2,277,657 - 17% 17% 13,665,939 13,665,939 - NET (Resources - Requirements) 1,588,283 721,348 (866,935) - 525,924 525,924 a) Approximately 85% of the property taxes are collected in October and November b) Proceeds from sale of used patrol vehicles were higher than anticipated PUBLIC HEALTH Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $1,100,000 $ 1,615,306 $ 515,306 100% 147% $1,100,000 $1,615,306 $ 515,306 Revenues Medicare Reimbursement 1,333 - (1,333) 17% 0% 8,000 8,000 - State Grant 415,830 333,869 (81,961) 17% 13% 2,494,977 2,494,977 - Child Dev & Rehab Center 5,127 - (5,127) 17% 0% 30,759 30,759 - State Miscellaneous 34,979 - (34,979) 17% 0% 209,875 209,875 - OMAP 79,633 35,644 (43,989) 17% 7% 477,800 477,800 - Family Planning Exp Proj 82,500 46,570 (35,930) 17% 9% 495,000 495,000 - Grants 10,833 48,773 37,940 17% 75% a) 65,000 65,000 - Water Program-Base Fee 7,000 - (7,000) 17% 0% 42,000 42,000 - Water Program-Field Work 9,303 9,660 357 17% 17% 55,817 55,817 - H20 Sys Insp-Priv Wells 33 - (33) 17% 0% 200 200 - Miscellaneous - 55 55 17% n/a - 55 55 Patient Insurance Fees 31,710 15,885 (15,825) 17% 8% 190,260 190,260 - Health Dept/Patient Fees 24,829 15,946 (8,883) 17% 11% 148,975 148,975 - Vital Records-Birth 6,000 4,960 (1,040) 17% 14% 36,000 36,000 - Vital Records-Death 16,333 18,105 1,772 17% 18% 98,000 98,000 - Environmental Health 114,558 30,065 (84,493) 17% 4% 687,350 687,350 - Interest on Investments 2,817 2,064 (753) 17% 12% 16,900 16,900 - Donations 1,000 29,899 28,899 17% 498% b) 6,000 31,880 25,880 Interfund Contract 31,563 - (31,563) 17% 0% 189,378 189,378 - Administrative Fee 4,500 4,500 - 17% 17% 27,000 27,000 - Total Revenues 879,881 595,995 (283,886) 17% 11% 5,279,291 5,305,226 25,935 Transfers In-General Fund 386,294 386,294 - 17% 17% 2,317,765 2,317,765 - Transfers In-Other 11,187 - (11,187) 17% 0% 67,123 67,123 - Transfers In-Gen. Fund Other 11,302 - (11,302) 17% 0% 67,812 67,812 - TOTAL RESOURCES 2,388,664 2,597,595 208,931 17% 29% 8,831,991 9,373,232 541,241 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Exp. 986,777 901,017 85,760 17% 15% 5,920,663 5,920,663 - 333,127 261,863 71,264 17% 13% 1,998,763 1,998,763 - 4,167 - 4,167 17% 0% 25,000 25,000 - 25,000 - 25,000 17% 0% 150,000 150,000 - 122,928 - 122,928 17% n/a 737,565 - 737,565 1,471,999 1,162,880 309,119 17% 13% 8,831,991 8,094,426 737,565 NET (Resources - Requirements) 916,665 1,434,715 518,050 - 1,278,806 1,278,806 a) Health Matters-local grant for Chronic Care Program is $17,000 & Bioterrorism NACCHO grant is $10,000 received in July b) My Future My Choice donation cant' over from FY10, in the amount of $25,880 BEHAVIORAL HEALTH Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $ 2,616,050 $ 2,651,262 $ 35,212 100% 101% $ 2,616,050 $ 2,651,262 $ 35,212 Revenues Marriage Licenses 917 1,560 643 17% 28% 5,500 5,500 - Divorce Filing Fees 21,667 21,222 (445) 17% 16% 130,000 130,000 - Domestic Partnership Fee 167 5 (162) 17% 1% 1,000 1,000 - Federal Grants 16,162 - (16,162) 17% 0% 96,969 96,969 - State Grants 882,310 771,616 (110,694) 17% 15% 5,293,862 5,293,862 - State Miscellaneous 24,696 - (24,696) 17% 0% 148,173 148,173 - Title 19 50,154 14,223 (35,931) 17% 5% 300,925 300,925 - Liquor Revenue 17,567 - (17,567) 17% 0% 105,400 105,400 - School Districts 11,667 6,640 (5,027) 17% 9% 70,000 70,000 - Miscellaneous 2,817 1,119 (1,698) 17% 7% 16,900 16,900 - Patient Insurance Fees 25,667 5,513 (20,154) 17% 4% 154,000 154,000 - Patient Fees 2,167 367 (1,800) 17% 3% 13,000 13,000 - Interest on Investments 7,264 4,498 (2,766) 17% 10% 43,585 43,585 - Rentals 2,183 1,625 (558) 17% 12% 13,100 13,100 - Interfund Contract-Gen. Fund 21,167 - (21,167) 17% 0% 127,000 127,000 - Comm. on Children & Fam 4,000 - (4,000) 17% 0% 24,000 24,000 - Administrative Fee 660,191 646,024 (14,167) 17% 16% 3,961,146 3,961,146 - Total Revenues 1,750,763 1,474,412 (276,351) 17% 14% 10,504,560 10,504,560 - Transfers In-General Fund 219,360 219,360 - 17% 17% 1,316,158 1,316,158 - Transfers In-OHP-CDO 16,666 16,666 - 17% 17% 100,000 100,000 - Transfers In-Acute Care Svcs 60,942 60,942 - 17% 17% 365,657 365,657 - Transfers In-ABHA 111,375 - (111,375) 17% 0% 668,252 668,252 - TOTAL RESOURCES 4,775,156 4,422,642 (352,514) 17% 28% 15,570,677 15,605,889 35,212 REQUIREMENTS: Exp. Expenditures Personal Services 1,538,318 1,437,355 100,963 17% 16% 9,229,909 9,229,909 - Materials and Services 667,150 448,957 218,193 17% 11% 4,002,901 4,002,901 - Capital Outlay 123,333 - 123,333 17% 0% 740,000 740,000 - Transfers Out 26,194 - 26,194 17% 0% 157,164 157,164 - Contingency 240,117 - 240,117 17% n/a 1,440,703 - 1,440,703 TOTAL REQUIREMENTS 2,595,112 1,886,312 708,800 17% 12% 15,570,677 14,129,974 1,440,703 NET (Resources - Requirements) 2,180,044 2,536,330 356,286 - 1,475,915 1,475,915 COMMUNITY DEVELOPMENT Statement of Financial Operating Data Two Months Ended August 31, 2010 RESOURCES: Beg. Net Working Capital Revenues Admin-Operations Admin-GIS Admin-Code Enforcement Building Safety Electrical Contract Services Env Health-On Site Prog Planning-Current Planning-Long Range Total Revenues Trans In-GF Trans In-GF for Lng Rng Ping TOTAL RESOURCES Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 686,081 613,031 $ (73,050) 100% 89% $ 686,081 $ 613,031 (73,050) 2,750 3,235 485 17% 20% 16,500 16,500 - 458 - (458) 17% 0% a) 2,750 2,500 (250) 26,953 26,179 (774) 17% 16% 161,718 161,718 - 180,203 166,969 (13,234) 17% 15% 1,081,217 1,081,217 - 44,442 50,661 6,219 17% 19% 266,652 266,652 - 30,667 26,238 (4,429) 17% 14% b) 184,000 184,000 - 47,305 55,130 7,825 17% 19% 283,830 283,830 - 129,494 122,482 (7,012) 17% 16% 776,962 776,962 - 58,962 34,863 (24,099) 17% 10% c) 353,771 353,771 - 521,234 485,757 (35,477) 17% 16% 3,127,400 3,127,150 (250) 42,232 42,232 - 17% 17% 253,387 253,387 - 86,000 86,000 - 17% 17% 516,000 516,000 - 1,335,547 1,227,020 (108,527) 17% 27% 4,582,868 4,509,568 (73,300) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin-Operations 233,733 228,243 5,490 Admin-GIS 36,023 33,985 2,038 Admin-Code Enforcement 30,789 30,027 762 Building Safety 83,388 79,052 4,336 Electrical 31,268 27,586 3,682 Contract Services 40,709 38,818 1,891 Env Health-On Site Pgm 38,668 37,295 1,373 Planning-Current 115,048 75,747 39,301 Planning-Long Range 82,071 125,440 (43,369) Transfers Out (D/S Fund) 28,885 - 28,885 Contingency 43,231 - 43,231 Exp. 17% 16% 1,402,396 1,402,396 - 17% 16% 216,135 216,135 - 17% 16% 184,732 184,732 - 17% 16% 500,330 500,330 - 17% 15% 187,606 187,606 - 17% 16% 244,251 244,251 - 17% 16% 232,006 232,006 - 17% 11% 690,290 690,290 - 17% 25% d) 492,427 492,427 - 17% 0% 173,310 173,310 - 17% n/a 259,385 - 259,385 TOTAL REQUIREMENTS 763,813 676,192 87,621 17% 15% NET (Resources -Requirements) 571,734 550,828 (20,906) Revenues 485,757 Expenditures 676,192 Net from Operations (190,435) 4,582,868 4,323,483 259,385 186,085 186,085 3,127,150 4,323,483 (1,196,333) a) Custom GIS work revenue sporadic b) City of Redmond receipts lag one month behind c) Grant payments received irregularly d) Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue ROAD Statement of Financial Operating Data Two Months Ended August 31, 2010 RESOURCES: Beg. Net Working Capital Revenues Mineral Lease Royalties Forest Receipts State Miscellaneous Motor Vehicle Revenue City of Bend City of Redmond City of Sisters City of La Pine Admin Recovery (SDC) Miscellaneous Road Vacations Interest on Investments Other Bank/LGIP Interest Parking Fees Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Forester Car Washes Car Rental Sale of Equip & Material Total Revenues Trans In - Solid Waste Trans In - Transp SDC Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 3,430,429 $ 3,419,603 $ (10,826) 100% 100% $ 3,430,429 $ 3,419,603 $ (10,826) 3,333 3,090 (243) 17% 15% 20,000 20,000 - 372,833 - (372,833) 17% 0% a) 2,237,000 2,237,000 - 16,164 - (16,164) 17% 0% 96,984 96,984 - 1,666,667 1,275,302 (391,365) 17% 13% b) 10,000,000 10,000,000 - 45,833 - (45,833) 17% 0% c) 275,000 275,000 - 58,333 - (58,333) 17% 0% c) 350,000 350,000 - 1,667 - (1,667) 17% 0% c) 10,000 10,000 - 1,667 - (1,667) 17% 0% c) 10,000 10,000 - - 446 446 17% n/a - 500 500 3,333 5,679 2,346 17% 28% 20,000 20,000 - 167 500 333 17% 50% 1,000 1,000 - 6,667 5,268 (1,399) 17% 13% 40,000 40,000 - - 59 59 17% n/a - 100 100 150 - (150) 17% 0% 900 900 - 125,000 - (125,000) 17% 0% d) 750,000 750,000 - 41,667 14,810 (26,857) 17% 6% 250,000 250,000 - 15,000 - (15,000) 17% 0% 90,000 90,000 - 1,667 - (1,667) 17% 0% d) 10,000 10,000 - 5,833 - (5,833) 17% 0% d) 35,000 35,000 - 4,167 - (4,167) 17% 0% d) 25,000 25,000 - 500 - (500) 17% 0% 3,000 3,000 - 83 - (83) 17% 0% 500 500 - 100,583 36,548 (64,035) 17% 6% 603,500 603,500 - 2,471,314 1,341,702 (1,129,612) 17% 9% 14,827,884 14,828,484 600 48,624 - (48,624) 17% 0% 291,740 291,740 - 33,333 - (33,333) 17% 0% 200,000 200,000 - 2,007 - (2,007) 17% 0% 12,040 12,040 - 5,985,707 4,761,305 (1,191,069) 17% 32% 18,762,093 18,751,867 (10,226) Exp. 958,828 879,693 79,135 17% 15% 5,752,967 5,752,967 - 1,566,837 596,548 970,289 17% 6% 9,401,023 9,401,023 - 195,282 - 195,282 17% 0% 1,171,691 1,171,691 - 66,667 - 66,667 17% 0% 400,000 400,000 - 339,402 - 339,402 17% n/a 2,036,412 - 2,036,412 3,127,016 1,476,241 1,650,775 17% 8% 18,762,093 16,725,681 2,036,412 2,858,691 3,285,064 459,706 a) Annual payment-January 2011 b) Gas tax will increase by 25% ($.06/gal.) effective January 2011 c) Billed upon completion of work d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340 - 2,026,186 2,026,186 ADULT PAROLE & PROBATION Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278 Revenues DOC Measure 57 36,218 217,350 181,132 17% 100% a) 217,305 217,350 45 State Miscellaneous 717 - (717) 17% 0% 4,301 4,301 - Alternate Incarceration 5,153 30,918 25,765 17% 100% a) 30,918 30,918 - State Subsidy 2,167 3,327 1,160 17% 26% b) 13,000 13,000 - SB 1145 493,665 740,497 246,832 17% 25% b) 2,961,990 2,961,990 - Probation Work Crew Fees 6,333 3,745 (2,588) 17% 10% 38,000 38,000 - Miscellaneous 500 1,100 600 17% 37% 3,000 3,000 - Electronic Monitoring Fee 28,333 25,541 (2,792) 17% 15% 170,000 170,000 - Probation Superv. Fees 35,000 39,873 4,873 17% 19% 210,000 210,000 - Interest on Investments 1,500 2,051 551 17% 23% 9,000 9,000 - Interfund - Sheriff 8,333 8,333 - 17% 17% 50,000 50,000 - Crime Prevention Grant 8,333 - (8,333) 17% 0% c) 50,000 50,000 - Total Revenues 626,252 1,072,735 446,483 17% 29% 3,757,514 3,757,559 45 Transfers In-General Fund 19,172 19,172 - 17% 17% 115,029 115,029 - TOTAL RESOURCES 1,261,795 1,820,556 558,761 17% 41% 4,488,914 4,601,237 112,323 REQUIREMENTS: Exp. Expenditures Personal Services 525,483 496,761 28,722 17% 16% 3,152,899 3,152,899 - Materials and Services 149,046 117,596 31,450 17% 13% 894,274 894,274 - Capital Outlay 17 - 17 17% 0% 100 100 - Contingency 73,607 - 73,607 17% n/a 441,641 - 441,641 TOTAL REQUIREMENTS 748,153 614,357 133,796 17% 14% 4,488,914 4,047,273 441,641 NET (Resources - Requirements) 513,642 1,206,199 692,557 - 553,964 553,964 a) Annual payment received in July b) Payment received quarterly in advance c) 1 st Quarter payment to be received in September and will be received monthly thereafter COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date 1 Year End Budget Actual Variance FY % Coll. %1 Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 562,762 $ 635,340 $ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578 Revenues Federal Grants 37,742 - (37,742) 17% 0% 226,450 $ 226,450 - Title IV - Family Sup/Pres 10,625 - (10,625) 17% 0% 63,750 $ 63,750 - HealthyStart Medicaid 15,833 - (15,833) 17% 0% 95,000 $ 95,000 - Level 7 Services 42,997 - (42,997) 17% 0% 257,984 $ 257,984 - State Prevention Funds 2,417 - (2,417) 17% 0% a) 14,500 $ 6,126 (8,374) HealthyStart /R-S-G 51,487 - (51,487) 17% 0% b) 308,924 $ 263,596 (45,328) OCCF Grant 100,721 - (100,721) 17% 0% b) 604,323 $ 543,283 (61,040) Charges for Svcs-Misc 1,333 310 (1,023) 17% 4% 8,000 $ 8,000 - Court Fines & Fees 12,500 12,733 233 17% 17% 75,000 $ 78,000 3,000 Interest on Investments 3,333 1,099 (2,234) 17% 5% c) 20,000 $ 8,000 (12,000) Grants-Private 833 - (833) 17% 0% 5,000 $ 5,000 - Miscellaneous 43,092 28,475 (14,617) 17% 11% d) 258,554 $ 218,500 (40,054) Total Revenues 322,913 42,617 (280,296) 17% 2% 1,937,485 1,773,689 (163,796) Trans from General Fund 47,388 47,388 - 17% 17% 284,333 284,333 - Trans from GF-Other 4,167 - (4,167) 17% 0% 25,000 25,000 - Total Transfers In 51,555 47,388 (4,167) 17% 15% 309,333 309,333 - TOTAL RESOURCES 937,230 725,345 (211,885) 17% 26% 2,809,580 2,718,362 (91,218) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Exp. 99,927 82,590 17,337 17% 14% e) 599,559 543,424 56,135 300,228 35,218 265,010 17% 2% b) 1,801,367 1,712,406 88,961 17 - 17 17% 0% 100 100 - 68,092 - 68,092 17% n/a 408,554 - 408,554 468,264 117,808 350,456 17% 4% NET (Resources - Requirements) 468,966 607,537 138,571 a) FY 2011 Budget includes $8,374 which was received in FY 2010 b) Governor's mandated State General Fund reductions in July & Sept 2010 c) Interest revenue projected to be less than budgeted d) LAUNCH grant will be reported in Public Health (Fund 259) e) Personnel costs will be less than budgeted due to open positions 2,809,580 2,255,930 553,650 462,432 462,432 SOLID WASTE Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date = nd Budget Actual Variance FY % Coll. % et Pro"ectinn Variance RESOURCES: Beg. Net Working Capital $ 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508) Revenues Miscellaneous 4,667 4,730 63 17% 17% 28,000 28,000 - Franchise 3% Fees 33,333 5,635 (27,698) 17% 3% a) 200,000 200,000 - Commercial Disp. Fees 140,000 151,818 11,818 17% 18% 840,000 840,000 - Private Disposal Fees 219,000 280,034 61,034 17% 21% 1,314,000 1,314,000 - Franchise Disposal Fees 609,833 700,301 90,468 17% 19% 3,659,000 3,659,000 - Yard Debris 12,167 21,486 9,319 17% 29% b) 73,000 73,000 - Special Waste 4,167 3,380 (787) 17% 14% 25,000 25,000 - Interest 2,083 1,281 (802) 17% 10% 12,500 12,500 - Sale of Carbon Credits 13,333 - (13,333) 17% 0% c) 80,000 80,000 - Recyclables 3,333 5,712 2,379 17% 29% d) 20,000 20,000 - Total Revenues 1,041,916 1,174,377 132,461 17% 19% 6,251,500 6,251,500 - TOTAL RESOURCES 1,434,425 1,492,378 57,953 17% 22% 6,644,009 6,569,501 (74,508) REQUIREMENTS Exp. Expenditures Personal Services 266,686 267,798 (1,112) 17% 17% 1,600,118 1,600,118 - Materials and Services 477,638 253,664 223,974 17% 9% e) 2,865,829 2,865,829 - Debt Service 161,678 - 161,678 17% 0% f) 970,066 970,066 - Capital Outlay 19,667 - 19,667 17% 0% g) 118,000 118,000 - Transfers Out-Road 48,623 - 48,623 17% 0% h) 291,740 291,740 - Contingency 133,043 - 133,043 17% n/a 798,256 - 798,256 TOTAL REQUIREMENTS 1,107,335 521,462 585,873 17% 8% 6,644,009 5,845,753 798,256 NET (Resources - Requirements) 327,090 970,916 643,826 a) Franchise fees are received in April. Wilderness Garbage pays monthly b) Seasonal material - revenue will decrease in winter c) No market at this time d) Markets for recyclables varies throughout the year - usually declines in the winter e) Larger expenditures (i.e. grinding at $75,000) made intermittently during year f) Due twice a year - November and May g) Will be expended by end of December h) Transfers made quarterly 723,748 723,748 RISK MANAGEMENT Statement of Financial Operating Data Two Months Ended August 31, 2010 RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES TOTAL RESOURCES Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Insurance Total General Liability PROPERTY DAMAGE Insurance Total Property Damage VEHICLE Professional Service Insurance Loss Prevention Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Insurance Loss Prevention Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Year to Date Year End Budget Actual Variance % of FY -/-Coll, Budget Projection Variance $2,500,000 $2,374,541 ($125,460) 55,972 55,972 (0) 49,003 49,003 (0) 30,452 30,452 0 151,060 150,085 (975) 28,406 28,339 (67) 5,000 - (5,000) 3,333 5,028 1,695 250 560 310 333 - (333) 3,667 910 (2,757) 5,000 3,667 (1,333) 332,477 324,016 (8,461) 2,832,477 2,698,557 (133,920) 45,645 1,010 1,418 66,667 48,072 18,595 1,255 50,000 1,255 48,745 100% 95% $2,500,000 $2,374,541 ($125,460) 17% 17% 335,833 335,833 - 17% 17% 294,019 294,019 - 17% 17% 182,710 182,710 - 17% 17% 906,361 906,361 - 17% 17% 170,437 170,437 - 17% 0% 30,000 30,000 - 17% 25% 20,000 20,000 - 17% 37% 1,500 1,500 - 17% 0% 2,000 2,000 - 17% 4% 22,000 22,000 - 17% 12% 30,000 30,000 - 17% 16% 1,994,860 1,994,860 - 17% 60% 4,494,860 4,369,401 (125,460) Ex . Total Direct Insurance Costs Insurance Administration: Personal Services Materials & Service Capital Outlay Total Insurance Administration Contingency TOTAL REQUIREMENTS NET 1,250 390 317 1,633 20,000 3,589 16,411 125,748 46,424 7,518 108,333 179,690 (71,357) 26,667 26,667 271,667 232,606 39,060 48,242 47,445 797 38,139 27,374 10,765 17 - 17 86,398 74,819 11,579 391,079 - 391,079 749,143 307,425 441,718 2,083,333 2,391,132 307,798 17% 12% 400,000 400,000 - 17% 0% 300,000 300,000 - 17% 3% 120,000 120,000 - 17% 28% 650,000 672,000 (22,000) 17% 0% 160,000 160,000 - 17% 14% 1,630,000 1,652,000 (22,000) 17% 16% 289,453 289,453 - 17% 12% 228,834 228,834 - 17% 0% 100 100 - 17% 14% 518,387 518,387 - 17% n/a 2,346,473 - 2,346,473 17% 7% 4,494,860 2,170,387 2,324,473 - 2,199,014 2,199,014 DESCHUTES COUNTY 911 Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End Budget Actual Variance % of FY % Coll. Bud et Projection Variance RESOURCES: Beg. Net Working Capital $5,861,335 $ 6,691,945 $ 830,610 Revenues Property Taxes - Current 1,059,604 - (1,059,604) Property Taxes - Prior 23,000 71,400 48,400 Federal Grants 79,000 - (79,000) State Reimbursement 1,667 1,518 (149) Telephone User Tax 91,667 - (91,667) Data Network Reimb. 2,000 1,528 (472) Jefferson County 5,167 331 (4,836) User Fee 8,333 45,869 37,536 COPS Reimbursements 5,000 - (5,000) Contract Payments 11,667 - (11,667) Miscellaneous 1,417 1,270 (147) Interest 6,667 9,384 2,717 Interest on Unsegregated Tax 333 28 (305) Total Revenues 1,295,522 131,328 (1,164,194) TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 100% 114% $5,861,335 $6,691,945 $ 830,610 17% 0% a) 6,357,621 6,357,621 - 17% 52% 138,000 138,000 - 17% 0% 474,000 474,000 - 17% 15% 10,000 10,000 - 17% 0% b) 550,000 550,000 - 17% 13% 12,000 12,000 - 17% 1% 31,000 31,000 - 17% 92% c) 50,000 50,000 - 17% 0% 30,000 30,000 - 17% 0% 70,000 70,000 - 17% 15% 8,500 8,500 - 17% 23% 40,000 40,000 - 17% 1% 2,000 2,000 - 17% 2% 7,773,121 7,773,121 - 7,156,857 6,823,273 (333,584) 17% 50% 13,634,456 14,465,066 830,610 Exp. 668,133 587,729 80,404 17% 15% 4,008,798 4,008,798 - 254,024 210,407 43,617 17% 14% 1,524,144 1,524,144 - 93,833 - 93,833 17% 0% 563,000 563,000 - 169,010 - 169,010 17% 0% d) 1,014,061 1,014,061 - 1,087,409 - 1,087,409 17% n/a 6,524,453 - 6,524,453 2,272,409 798,136 1,474,273 17% 6% 13,634,456 7,110,003 6,524,453 4,884,448 6,025,137 1,140,689 - 7,355,063 7,355,063 a) Approximately 85% of the property taxes are collected in October and November b) Received quarterly c) Crooked River Ranch paid annual fee d) Transfers made as requested to Reserve Fund ($260,000) and in September to New Facility Property Fund ($754,061) Health Benefits Trust Statement of Financial Operating Data Two Months Ended August 31, 2010 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES Beg. Net Working Capital $ 16,400,000 $ 16,988,140 $ 588,140 100% 104% $16,400,000 $16,988,140 588,140 Revenues: Internal Premium Charges 1,874,333 1,900,589 26,256 17% 17% a) 11,246,000 11,403,534 157,534 P/T Emp - Add'I Prem 8,333 5,967 (2,366) 17% 12% 50,000 50,000 - Employee Prem Contribution 83,333 80,385 (2,948) 17% 16% 500,000 500,000 - COIC 162,500 221,516 59,016 17% 23% 975,000 975,000 - Retiree / COBRA Co-Pay 75,000 147,193 72,193 17% 33% 450,000 450,000 - Interest 16,667 24,046 7,380 17% 24% 100,000 100,000 - Total Revenues 2,220,167 2,379,697 159,530 17% 18% 13,321,000 13,478,534 157,534 TOTAL RESOURCES 18,620,167 19,367,837 747,670 92% 65% 29,721,000 30,466,674 745,674 REQUIREMENTS Exp. Expenditures: Personal Services 21,547 20,429 1,118 17% 16% 129,280 129,280 - Materials & Services Conferences and Seminars 500 - 500 17% 0% 3,000 - 3,000 Claims Paid-Medical/Rx 2,260,207 2,148,469 111,738 17% 16% b) 13,561,242 12,413,376 1,147,866 Claims Paid-DentalNision 339,730 283,756 55,974 17% 14% b) 2,038,378 1,639,477 398,901 Refunds - (9,191) 9,191 17% n/a - (9,191) 9,191 Insurance Expense 55,000 59,052 (4,052) 17% 18% 330,000 330,000 - State Assessments 12,500 - 12,500 17% n/a 75,000 75,000 - Administration Fee 50,000 49,709 291 17% 17% 300,000 300,000 - PPO Fee 6,667 6,547 120 17% 16% 40,000 40,000 - Health Impact 8,500 8,462 38 17% 17% 51,000 51,000 - Printing 1,667 561 1,106 17% 6% 10,000 10,000 - Program Supplies 16,667 1,680 14,987 17% 2% 100,000 100,000 - Workplace Clinic - 295 (295) 17% n/a - 295 (295) Other 6,357 4,146 2,211 17% 11% 38,141 38,141 - Total Materials & Services 2,757,794 2,553,485 204,309 17% 15% 16,546,761 14,988,098 1,558,663 Capital Outlay 100.00 - 100 17% 0% 100 - 100 Contingency 2,174,143 - 2,174,143 17% 0% 13,044,859 - 13,044,859 TOTAL REQUIREMENTS 4,953,583 2,573,914 2,379,670 17% 9% 29,721,000 15,117,378 14,603,622 NET (Resources - Requirements) 13,666,583 16,793,923 3,127,340 - 15,349,295 15,349,295 a) Year End Projection is amount appropriated in operating depa rtments' budgets. b) Projection based on annualizing 9 weeks of cl aims paid. YTD actual is $26 9,226 per week. 9/13/2010 Deschutes County - Fair and Expo Center YTD-Budget Basis Commissioners Statement of Financial Operating Data Two Months Ended August 31, 2010 RESOURCES: Beg. Net Working Capital Receipts: Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Interfund Contract Miscellaneous Total Receipts Transfers In General Fund (001) Room Tax (160) Welcome Center (170) Annual County Fair (619) Reserve Fund (617) Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Total Expenditures Transfers Out - Reserve Fund Contingency TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 2,809 $ 6,590 $ 3,781 100% 235% $ 2,809 $ 6,590 $ 3,781 112,957 238,267 125,310 17% 35% a) 677,742 766,008 88,266 333 296 (38) 17% 15% 2,000 1,963 (37) 8,500 - (8,500) 17% 0% b) 51,000 51,000 - 1,500 440 (1,060) 17% 5% 9,000 9,440 440 7,000 255 (6,745) 17% 1% 42,000 42,255 255 35,167 65,360 30,193 17% 31% a) 211,000 206,360 (4,640) 15,500 13,000 (2,500) 17% 14% 93,000 93,000 - 7,500 - (7,500) 17% 0% c) 45,000 45,000 - 736 6,443 5,708 17% n/a 4,414 10,058 5,644 189,193 324,060 134,867 17% 29% 1,135,156 1,225,084 89,928 32,987 - (32,987) 17% 0% 197,919 197,919 - 4,146 - (4,146) 17% 0% 24,873 24,873 - 13,333 - (13,333) 17% 0% 80,000 80,000 - 38,539 - (38,539) 17% 0% 231,232 231,232 - 17 - (17) 17% 0% 100 100 - 89,021 - (89,021) 534,124 534,124 - 281,022 330,650 49,628 17% 20% 1,672,089 1,765,798 93,709 Exp. 155,316 159,920 (4,605) 17% 17% 931,893 936,497 (4,604) 79,448 68,815 10,633 17% 14% 476,685 480,053 (3,368) 19,261 - 19,261 17% 0% 115,563 115,563 - 17 - 17 17% 0% 100 - 100 254,040 228,735 25,305 1,524,241 1,532,113 (7,872) 1,667 - 1,667 17% 0% 22,975 - 22,975 17% n/a 278,682 228,735 49,947 17% 14% NET (Resources - Requirements) 2,341 101,915 99,574 a) Revenue unusually high in July and August due to BMW and FMCA events. b) Most storage activity begins in October. c) Interfund contract revenue is for park maintenance, from Fund 130 10,000 10,000 - 137,848 - 137,848 1,672,089 1,542,113 129,976 - 223,685 223,685 H v w ti 0 x a a H a. w a~ H a ~ U ~ ~ ~ a~ O ti N L~ CA to N ~t co cO 01 t` O O ~ 00 CO) U d ~ O 00 M tiM0 MNOr- W It 00 't ~ co c O r O ' CA ' M N It ' 00 00 ~ 0 d' rt co O 00 M N d CO V- Oo co v L Cs6 00 I t 00 - N Cfl N C O I, CO r- r v v 00 - - 00 O O CO M LO v v r N dv' N 0 M M I-00LO OCOOOON V O~COO~I,- 0 00 0 N M d 00 ~0MCD It M0(D MNCOt- CO co 00 00 N 00 ca 0)0000 COI-t CAOMNqt 00000e I- 00 COO T' CO e- O Ili C6 00 ~ V CO O CO Lf) cr ~ 00 1 00 - C \T C \f O C \F I O N f` It 0 r- M 00 ti (3) O co co M of N r M Ln 00 IT d N - O M CO CO 0 Cfl 0 0 0 00 CO O It O O O 00 N N O U O O O M 0 O ti O O O co M co O N 0) O O O 0 It ' O G) ' 0 0 ' ' ' N CO M ' ' eo O ' p -O O O O CO d' O 0 O 1- T- O O O O ~ 7 0 d' CA 00 0 M O 00 O O CA CL m N- M [t r 0 f` ti M CO to 0 Lr CO 00 0 c O LL O U r p N U U) CL cu 0) = U Q U U L N Cj) o :3 O 0 0- (V L Co ~ Cn c O O O 0 O 1,- 00 Lf) O I,- M N O N It M. 0 O ~ d' 0 0 C) t- V 0 0 r MLO qt M0CD MN0r- M 00 00 CO M U CA 00 00 (0t'- C)~MNIt 0000.-ti RT 00 00 M 11 N CB q' 07 00 d 00 CO LLB CO Ln a r 00 Ni 00 cl C'7 Ld M p 0 0 N ti It M 00 M O O N LO N A M LO r co It v M O O CO N z Lf) e- O CA co C O co to c E E L L E N N N N E U 06 p fl- CO Lo X00 O CA N O N It M 0 O q' Q~v M 0 qt M 00 M N CO f- CO Cn O Cn O M r- M M CA co co In O q' M N q M M . 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Net Working Capital $ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490 Revenues Grants - Private 2,861,000 - (2,861,000) 8% 0% 2,861,000 - (2,861,000) Total Revenues 2,861,000 - (2,861,000) 8% 0% 2,861,000 - (2,861,000) TOTAL RESOURCES 136,000 (2,722,510) (2,858,510) 8% -2002% 136,000 (2,722,510) (2,858,510) REQUIREMENTS: Exp. Expenditures Debt Service: Negative Interest Revenue 36,000 4,038 31,963 8% 11% 36,000 36,000 - Interest Payment 100,000 - 100,000 8% 0% a) 100,000 - 100,000 TOTAL REQUIREMENTS 136,000 4,038 131,963 8% 3% 136,000 - 100,000 NET (Resources - Requirements) - (2,726,547) (2,726,547) a) August 2010 interest expense - $1,983.14. b) Recap of expenditures - inception through August, 2010 Land/Building (Amertitle) - July 2007 $ 2,241,313 Hickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 208,635 Total expended $ 2,726,547 b) - (2,722,510) (2,758,510) Deschutes County - Solid Waste Area A Closure and Cell 5 Construction As of August 31, 2010 G. Friesen Associates, Inc. Original Contract Change Orders: Change Order #1 (Note a) Total Paid through August 31, 2010 Balance Construction Contract M A DeAtley Construction Inc Original Contract Change Orders: Change Order #1 Change Order #2 Change Order #3 Change Order #4 Change Order #5 Change Order #6 Change Order #7 (not likely to occur) Change Order #8 Change Order #9 Change Order #10 Change Order #11 Total Paid through August 31, 2010 Balance Area A" Closure Fund Projects Fund 611 613 Total 241,869.00 182,516.00 424,385.00 19,656.00 - 19,656.00 261,525.00 182,516.00 444,041.00 246,804.91 167,795.92 414,600.83 14,720.09 14,720.08 29,440.17 2,097,140.50 3,290,779.98 5,387,920.48 - 45,094.00 14,302.54 - 24,885.69 - 152, 500.00 152,500.00 - 148,958.89 1,332.00 - - 225,000.00 2,486.98 - 21292,647.71 1,855,097.83 437,549.88 5,167.76 3,200.00 3,870,700.63 2,775,526.01 1,095,174.62 45,094.00 14, 302.54 24,885.69 305,000.00 148,958.89 1,332.00 225,000.00 2,486.98 5,167.76 3,200.00 6,163,348.34 4,630,623.84 1, 532, 724.50 Total of Engineering & Construction Contracts Original Contracts 2,339,009.50 3,473,295.98 5,812,305.48 Change Orders 215,163.21 579,920.65 795,083.86 Total 2,554,172.71 4,053,216.63 6,607,389.34 Paid through August 31, 2010 2,101,902.74 2,943,321.93 5,045,224.67 Balance 452,269.97 1,109,894.70 1,562,164.67 Notes: a) Additional landfill gas investigation per DEQ as part of a requirement to address offsite landfill gas migration. b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678 has been expended and reported as "Construction in Progress" on the County's CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction, Taylor NW, KN EX Co, Jack Robinson & Sons. c) To date in FY 2010, payment has been made to Central Electric Co-op: $13,311 for the Closure of Area A and $20,822 for Cell 5. Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Related Travel Expenditures FY 2011 Jul Au YTD Total Tammy Baney Conf/Sem & Educ/Training - - - Travel Meals 20 20 Accommodations 77 77 Mileage reimbursement - 240 240 Ground Transport/Parking Total Baney - 337 337 Dennis Luke Conf/Sem & Educ/Training Travel Meals - 56 56 Accommodations - 77 77 Mileage reimbursement - 2 282 Ground Transport/Parking - 17 17 Total Luke - 432 432 Alan Unger Conf/Sem & Educ/Training r - - - Travel Meals - - - Accommodations - - - Airfare 1,133 - 1,133 Mileage reimbursement - - - Ground Transport/Parking - - - Total Unger 1,133 1,133 Other _ Conf/Sem & Educ/Training Total Other - - - Total - BOCC Department Conf/Sem & Educ/Training - _ - - Travel Meals - 76 76 Accommodations - ; 154 154 Airfare - - 1,133 Mileage Reimbursement 522 522 Ground Transport - 17 17 Total - BOCC Department - 769 1,901 FY 2011 Budget 20,100 Percent of FY 2011 Budget Expended 9.5% 9/20/2010 RBC DAILY UME SDEET Dain Rauscher 29-Sep-10 e Member NYSE/SIPC Tom Gilbertson Senior Vice President- Financial Consultant (503) 833-5272 (866) 411-9996 U.S. TREASURIES Issue Maturity Discount Yield 30 Day T-Bill 10/28/2010 0.07 0.07% 3 Mo. T-Bill 12/30/2010 0.145 0.15% 6 Mo. T-Bill 3/31/2011 0.19 0.19% 1 Yr. T-Bill 9/22/2011 0.25 0.25% "BENCHMARK" ISSUES Issue Maturity Coupon Yield 2 Yr Treas Note 9/30/2012 0.375% 0.43% FNMA 6/30/2012 1.250% 0.47% LIBOR 90 Days 0.29% OIL $0.12 $ 78.41 FHLB WINDOW Credit Maturity Discount Yield FHLB NOV 0.1 0.10% FHLB DEC 0.12 0.12% FHLB MAR 0.15 0.15% FHLB MAY 0.15 0.15% FHLB SEP 0.17 0.17% COMMERCIAL PAPER Royal Bank of Canada Rating Maturity Discount Yield Al+/P1 11/29/2010 0.15 0.15% Al+/P1 12/29/2010 0.19 0.19% Al+/P1 2/28/2011 0.23 0.23% Al+/P1 3/28/2011 0.26 0.26% KEY INDICATORS Emily Aley Senior Registered Client Associate (503) 833-5208 Date Yield OREGON SHORT TERM INVESTMENT POOL 1/29/2010 0.55% PRIME RATE 12/16/2008 3.25% FEDERAL RATE 12/16/2008 0.25% DISCOUNT RATE 2/8/2010 0.75% Information in this letter is from sources considered reliable. Accuracy/completeness not guaranteed nor is the content to be deemed an offer/solicitation for the sale/purchase of securities. Rates are indication only and are subject to prior sales and change in price. DATE: September 22, 2010 TO: Deschutes County BOCC FROM: Joe Stutler, Deschutes County Forester RE: Defensible Space Ordinance Policy Options For the last six years Deschutes County has worked closely with the Oregon Department of Forestry (ODF) implementing the Oregon Forestland-Urban Interface Fire Protection Act (SB-360) enacted in 1997. In 2004, Deschutes County was one of two counties in Oregon to classify private lands protected by ODF using one of three classification ratings; high, extreme and high density extreme. During the classification process it became evident that since ODF protects approximately 177,000 of private lands there were many more private lands in the county protected by municipalities and fire districts without defensible space standards, the striking acreage was the unprotected lands in Deschutes County which is approximately 175,000 acres which also had no defensible space standards other than recommendations in the Community Fire Plans. In 2009 as we began the re-classification (a requirement of every five years is specified in the legislation) the classification committee worked with the municipalities and fire districts to seek approval of classifying private lands using the SB-360 rating systems and received universal support. It was also a wise decision to include all the private lands that were unprotected which effectively gave all private lands in the County a SB-360 rating. In the 2007 SB-360 legislation for lands protected by ODF the consequences for non-compliance was as follows: • Treating fuels and certification is a property owner responsibility, if the property owner chooses not to perform the defensible space work and not certify the property and send the certification back to ODF, there are no consequences. • If on the same property (without certification and defensible space) a wildland fire originates and spreads beyond the property boundary, and the ODF and cooperating agencies suppressed the wildland fire the property owner could be liable up to $100,000 for suppression costs. In Deschutes County with the approximately 175,000 acres of unprotected lands it made logical sense to develop an ordinance similar to SB-360 utilizing the same standards based on the classification which focused on education and voluntary compliance. Currently we have an ordinance which regulates open burning on unprotected lands (DCC 8.20) with emphasis on education but ultimately a Class A violation. In developing the defensible space ordinance we considered the nature of unprotected lands (no structural or wildland agency will respond), the fact that we have lost both structures and private property from wildland fire in these areas in past years due to little or no defensible space, the fact that we have an open burning ordinance with consequences, and in the unprotected lands we have approximately 150 homes scattered throughout the county with approximately 400 people who potentially could be impacted from a wildland fire. Consequently we developed six possible options for the defensible space ordinance for unprotected lands: 1. Match the requirements in SB-360 exactly with the only consequences being after a fire started in a non-treated property, with Deschutes County seeking suppression costs. 2. Based on a complaint scenario, work with property owners to treat the fuels and if non-compliance the County would treat the property to SB-360 standards and bill the property owner. 3. Based on a complaint scenario, work with the property to treat the fuels and if non-compliance the county would issue a citation (Class A violation) and continue working with the property owner until proper fuels treatment occurred, additional citations may be required. This approach is currently being used successfully by the City of Bend. 4. A combination of Alternatives 1 and 2. 5. A combination of Alternatives 1 and 3. 6. No action. Based on the nature of unprotected lands and the wildland fire occurrence my recommendation is Alternative 5. Not recommending the other Alternatives is based on the following: 1. With Alternative 1, matching SB-360 exactly takes away the strategy of preventing a wildland fire by proactively working with the property owner. Because there is no wildland or structural fire response, something stronger than collecting suppression costs seems necessary. 2. With Alternative 2, if Deschutes County assumed the responsibility of treating fuels on private land for a property owner not in compliance and resisted efforts to assist with the fuels treatment, the liability the county would assume both directly and vicariously seemed more than necessary and fails to have the property owner redeem their responsibilities. This Alternative alone would not recover suppression costs thus reducing another incentive for treating fuels. 3. With Alternative 3, citations alone and after working with the property owner to treat the fuels can serve as a prevention tool and incrementally deliver fuels treatment to the desired results. Again, this Alternative alone would not recover suppression costs thus reducing another incentive for treating fuels. 4. With combining Alternatives 1 and 2 the county would still have the liability of treating fuels on private lands which seem unnecessary not only from a liability perspective, the home owner still has not redeemed their responsibilities and the program management workload of accomplishment of work through contracts, administratively billing the property owner and tracking those activities does not appear to be a sound investment. 5. With combining Alternatives 1 and 3 the county would be able to collect suppression costs (like SB-360), utilize citations as a prevention tool only after all proactive methods failed and ultimately the property owner redeems their responsibilities and the citizens and property owners in the unprotected are better served from a wildland fire perspective thru this risk management technique. 6. No Action, with the wildland fire issues in Deschutes County combined with the cumulative successful efforts delivered in education, prevention, fuels treatment, completing seven community fire plans, collaboration with open burning, ODF collaboration with SB-360 classification, and the potential liabilities the county assumes with this alternative, we should consider stronger measures to proactively address defensible space measures to prevent wildland fires in the unprotected areas. From a policy perspective I am requesting the Deschutes County Board of County Commissioners consider these Alternatives and decide which direction we should proceed. /s/ Joseph E. Stutler JOSEPH E. STUTLER Deschutes County Forester DESCHUTES COUNTY LEGAL COUNSEL STEVEN GRIFFIN Assistarl"gal Counsel m^330ty4 45 , CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION - NOT TO BE DISCLOSED TO: Commissioner Dennis Luke Date: September 24, 2010 Commissioner Tammy Baney Commissioner Alan Unger RE: Proposed Wildfire Prevention Measures The County Forester has proposed measures which would enhance the county's ability to prevent wildfires. This brief memo highlights three issues which counsel believes warrant discussion. Nuisance Abatement. One potential approach to prevention involves granting the forester authority to enter premises to correct a fire hazard if the owner refuses to do so. The Due Process Clause requires notice and an opportunity to be heard before the forester could enter private property, undertake correction and charge the owner. At this time, the county lacks a global nuisance abatement process. The code declares different conditions nuisances, but does not provide a uniform abatement process. In some cases, the code provides for an internal county process for abatement. In others, the code provides the county can abate the nuisance "as provided by law." If abatement of fire hazards is part of an adopted ordinance, this also presents an opportunity for the board to consider a uniform nuisance abatement process. Code Enforcement. The proposed measures require land owners meet certain fire prevention standards. Presently, county code enforcement occurs in circuit court under ORS chapter 153. Code violations are legally equivalent to speeding tickets. The board could provide for enforcement through this process or could provide for administrative enforcement. SB 915 now requires most building code enforcement to occur in an administrative rather than a judicial process. The county may seek injunctive relief in the courts, but all monetary penalties must be imposed through an administrative process. The county has no administrative enforcement scheme in place for building or other county code violations (except the Dog Board). Clackamas, Crook, Washington, and other counties have administrative enforcement schemes which could serve as models for Deschutes County. Recoupment of Suppression Costs. The proposed measures would allow the county to recover costs of wildfire suppression from certain landowners. To recover, the county must prove the fire Board of County Commissioners Re: Wildfire Prevention Ordinance September 24, 2010, Page 2 started on the owner's property and that an ordinance violation caused the fire to spread. Recovery would occur through a civil lawsuit. California has a statute in place which permits recovery of wildfire suppression costs in certain cases. The requirements for recovery are slightly different than those in the proposed ordinance. In addition to authorizing a civil lawsuit, the board could authorize an administrative process to assess recovery costs. The board could also provide for both options and a determination of how to proceed would be made on a case-by-case basis. cc: Joe Stutler Mark Pilliod Dave Kanner County Forester Proposed Wildfire Risk Reduction Measures Hazardous Natural Vegetative Fuels Legal Counsel Memo Condensed Version Forester's ability to correct hazard, and charge owner for work Due process requires notice and an opportunity for a hearing prior to county taking action & charging for costs, relatively informal process sufficient; County's present nuisance abatement process is uncoordinated; Raises discretionary immunity issues. Sanctions for violators. • General county rule is to cite into circuit court for a violation; • Sanction is a fine; court ability to order compliance limited to nonexistent; • County has no administrative enforcement scheme/authority, o Washington, Clackamas, Crook and other counties have models; o Now required for building code violations; • If citations route chosen consider: - Forester employees given citation authority or citations issued by DCSO? - Level of pre-citation process given to violators: o Current code enforcement policy extends to all county code violations, not just those within CDD's ambit; o Current policy requires extensive pre-citation process for violators. 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M L O Q Co co ~ ti rn Nt It m (D co 0) (Y) IT 't (D co It r` Lc) O Q C' O C~ O 00 M It Uj M L T T T T T T Lr) LO V) to U') LO w U U co z Z O z U U z w > z w w t= w w 0- C) Q Co w O U a z a Q U cA W Z X25 w z C~ I- > z Z U w C-6 _O Q w w w w~¢ ¢ z~ w~ Cf) w z z O CO m D 06 2i ~ w co a n- z w w U C) Z OJ U Q a_ 0 O Q CL LLj U- w p of > U) Z U a U i- z cn w D w m 06 C7 U) m g w Z C) m z p Ca tY w z w D O g CO 0 w - z z z I > o U) 0~ Ots U o C/) v ¢ Y p z Z F- or_ w z a > = U) z O w O z Z z U- < H w o cU» O ~ Q z ° O a a w U a a O w 0~ D w w m co U U o w LL C~ z m cn cn I .,A X Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Deschutes County Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner DATE: September 23, 2010 MEETING: September 29, 2010 SUBJECT: Deschutes Junction and criteria of state's Unincorporated Community rule SUMMARY The purpose of this work session agenda item is to seek the Board's direction on whether the County should initiate a declaratory ruling on a private property as part of the process to create Comprehensive Plan policies for Deschutes Junction. This issue is fundamental to the direction of these draft Plan policies. The alternative is for the property owner to initiate the declaratory ruling process. Staff is seeking this direction per the Planning Commission's request. BACKGROUND In 1994 the State of Oregon crafted Oregon Administrative Rule (OAR) 660-022, Unincorporated Communities to deal with commercial, industrial, or residential development that either predated Oregon's land use system or to address concentrations of development outside of UGBs subject to an exception from Statewide Planning Goals 3 (Agriculture) or 4 (Forest). Previously, the County had deemed such places Rural Service Centers or similar terms. In 2002, the County applied OAR 660-022 to Deschutes Junction and determined the locale did not meet the state's criteria for an Unincorporated Community. The determination hinged on whether there was more than one permanent residence at Deschutes Junction. The County found there was not and this land use decision and accompanying ordinance were not appealed. County staff has now proposed draft policies for transportation and land use specific to Deschutes Junction in TA-10-6, which is before the Deschutes County Planning Commission. The question of whether Deschutes Junction should be designated an Unincorporated Community - Rural Service Center has again arisen and again turns on whether there are two or more permanent residences. That question hinges on whether the pink building on the northwest quadrant (the former Buffet Flats among other uses) is a residence or a commercial building. On August 26, the Planning Commission directed staff to query the Board about a possible Declaratory Ruling (DR) on this topic of number of permanent residences on the Fagan property. Quality Services Performed with Pride ..-r" C-- PROPOSAL Under Deschutes County Code 22.40 a DR can be initiated by either a property owner or the County to resolve a fact-specific controversy. Staff seeks direction from the Board on whether a DR should be initiated by County staff or the property owner. If the County-initiates this process, the property owner(s) still needs to sign the land use application. (Staff has included a Sept. 9 letter from the property owner; the letter states the fees are an issue.) The fee for a DR is $1,230 and the decision can be made administratively or by a Hearing's Officer. If the DR is initiated by the property owner, then staff would recommend also collecting the Hearing's Officer deposit of $3,000 given the intense pubic interest in TA-10-6, the general geographic area, and the complex history of this property. If the DR is initiated by the County, then no DR fees or Hearing's Officer deposit are collected. If the DR is processed administratively, the decision can be appealed to a Hearing's Officer. Given the public discourse during TA-10-6 staff fully expects an appeal by either side. This means if the County is the applicant, then the County would in essence subsidize the costs of a Hearing's Officer. Please also note that at least one other property owner in the Deschutes Junction area may request a similar determination on his property's use. CONCLUSIONS Several property owners and Planning Commissioners contend that the complicated and contentious issues in and around Deschutes Junction need to be resolved during the current process, which include making final determinations on the designations and uses of different properties. To make those determinations, however, requires revisiting the unincorporated community designation. Resolving the issues related to OAR 660-022 during the current process to develop Comprehensive Plan policies for Deschutes Junction will result in a significantly longer and more expensive process for the Comprehensive Plan. Finally, many nearby residents do not support any new or more intensive Comprehensive Plan or zoning designations in the Deschutes Junction area that might result in changed land uses. Attachments: 1. Map of Deschutes Junction 2. September 9, 2010, letter from property owner Harry Fagan 2 Deschutes County Community Development Department Planning Commission C/o Nick Lelack and Peter Russell Senior Transportation Planner 117 NW Lafayette Ave. Bend, OR 97701 September 9, 2010 Deschutes County Commissioners and Planning Committee, Thank you for contacting us as Deschutes County Planning Commission attempts to create additional opportunities for residents and the community by generating smarter land use. We appreciate the effort to use common sense to produce an area that is productive in creating jobs, healthy land and tax revenue. The pink building has been used both as commercial and residential through the years. We are unable to sign a land use application because several uncertainties remain. First, there is ambiguity about the cost and responsibility of the fees associated with the land use application, as well as the possibility of a waiver for those fees. Secondly, we are unclear about the intentions and proposals of Deschutes County for the Deschutes Junction area. It would be very helpful if Deschutes County could clarify in writing their specific goals for the Deschutes Junction area. We look forward to assisting in this process again in the future. Sinc y, Harry J. Fagen Sr. Beverly M. Fagen (0