2010-2902-Minutes for Meeting October 04,2010 Recorded 10/15/2010COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ X010'2902
COMMISSIONERS' JOURNAL 10/15/2010 08;11;02 AM 11111111111111111111111
11[il!
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 4, 2010
Present were Commissioners Dennis R. Luke and Alan Unger; Commissioner
Tammy Baney was absent. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the
meeting, Dave Inbody, Administration; Teresa Rozic, Property & Facilities; Marty
Wynne, Finance; David Givans, Internal Auditor; Mark Pilliod, County Counsel;
Scott Johnson, Health Services; Joe Sadony, I. T.; Tony DeBone, candidate for
Commissioner; and representative Hillary Borrud of The Bulletin. No other
citizens were in attendance.
Chair Luke opened the meeting at 1:30 p.m.
1. Before the Board was Consideration of Chair Signature of Document No.
2010-653, a Notice of Intent to Award Contract for District Attorney Case
Management Application Replacement.
Joe Sadony gave a brief overview of the item. The contract includes the first
year's maintenance, which is renewable on an annual basis after the first year
once the work has been completed.
LINGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Chair votes yes.
2. Before the Board was Discussion of a Request to Restructure the Four
Winds Foundation Loan Agreement.
Teresa Rozic provided information on the issue, which has been discussed
previously. They asked for the interest rate to be lowered to 5.75% (from 8.4%
since 2002); and extend the loan for three years.
Minutes of Board of Commissioners' Work Session Monday, October 4, 2010
Page 1 of 5 Pages
This will reduce the monthly payments to a level the group can afford at this
time, with the poor economy being a factor. The group is a nonprofit, the
property is in use and the work being done is recognized by the Federal
government
UNGER: Move approval of staff's recommendation to allow this change, and
allow signature of County Administrator.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Economic Development Grant
Requests.
Dave Inbody gave a brief overview of the requests.
La Pine Blue Lightning Mat Club
The group would like funds to be able to form a nonprofit. This would make
it easier for them to apply for grant funds. Commissioner Luke would like
to see a letter of support from a City Council member or Chamber of
Commerce giving more information about the group. Commissioners Unger
and Luke would grant $500 each if the group complies with this request.
Tony DeBone commented that this is an active group and has lots of parental
support.
Caldera - Arts Mentoring
This request is for funding for mentoring programs from sixth grade through
college. Commissioner Unger stated that the group did some good work in
Redmond a few years ago, and he supports mentoring. Commissioner Unger
granted $500.
• Redmond Chamber of Commerce - Leadership Redmond
Commissioner Luke asked if anyone from the County is involved this year.
Dave Kanner asked if the Board wants to do a scholarship for a County
employee to attend, through the Board's education and training budget. The
Commissioners supports the program. Commissioners Luke and Unger
granted $200 each. If there is no County employee interested,
Commissioner Luke asked Mr. Kanner to come back to him with that
information.
Minutes of Board of Commissioners' Work Session Monday, October 4, 2010
Page 2 of 5 Pages
4. Before the Board was Discussion: Next Steps, North County Campus
Project.
Dave Kanner reminded the Board of a discussion earlier in the year. A
solicitation was done for property in Redmond, which has been whittled down
to five. Cash flow projections have been developed. (A copy is attached for
reference.) Funds have been set aside in Fund 142 in order to be able to pay for
this project. Mr. Wynne seems to think borrowing is wise at this point, since
rates are low. Mr. Kanner would prefer to pay cash out of the fund. Four
different scenarios are detailed, but all involve borrowing funds. The debt
service would be about $100,000 per year, but the fund would remain healthy.
The question is whether to borrow all the money and repay it from rents, etc. or
pay half of it outright and then bond it. The other half would be repaid by rents.
The departments are not paying rent in the Unger Building now, and perhaps
the departments should not be charged for the new space.
Commissioner Luke asked if some of these funds could be used for the jail
expansion, as public safety is a priority.
Erik Kropp said that if the County stays in the Unger Building, the County
would have to do some extensive remodeling to make the building ADA
compliant. Mr. Wynne is concerned that it is not know what might come up in
the future that might require the use of these funds. The Bethlehem Inn cannot
be funded through grants at this time.
Further discussion regarding the north County campus will be conducted when
all three Commissioners can be present.
5. Before the Board was Consideration of Board Signature of Resolution No.
2010-119, Transferring Appropriations within the Deschutes County PERS
Reserve Fund.
Marty Wynne explained that this involves a 2005 bond issue, in a pool
throughout the State. The clients did not care about a call at the time, and it is
at 6.6%, so it is to the County's advantage, as it will mean a $228,000 savings
to the County.
UNGER: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Work Session Monday, October 4, 2010
Page 3 of 5 Pages
VOTE:: UNGER: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Approval of Minutes.
• Business Meetings: September 22 and 29
• Work Sessions: September 27 and 29
UNGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Chair votes yes.
7. Update of Commissioners' Meetings and Schedules.
Commissioner Unger stated he met last Friday with the Forest Service and
others regarding a landscape restoration project. He feels he will have to be
more involved to assure funding will happen for the next ten years.
Commissioner Luke will be at AOC for a legislative meeting next Monday
morning, and is meeting with LCDC representatives that afternoon. They are
not discussing the "Big Look" since the legislators have chosen not to enforce
it; they felt some of the "Big Look" ideas went too far, and staff will not take a
position since they take direction from the Governor.
8. Other Items.
The Board went into executive session at 2:25 pm., under ORS 192.660(2)(e),
real estate negotiations. No action was taken.
Being no further items discussed, the meeting adjourned at 2:45 p.m.
Minutes of Board of Commissioners' Work Session Monday, October 4, 2010
Page 4 of 5 Pages
DATED this -,-/mar Day of the
2010 for
Deschutes County Board of Commissioners.
Dennis R. Luke, Chair
al&'--661-19~
Ala nger, Vice Chair
ATTEST:
Tammy Baney, Co ' sioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, October 4, 2010
Page 5 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 4, 2010
1. Consideration of Chair Signature of Document No. 2010-653, a Notice of Intent
to Award Contract for District Attorney Case Management Application
Replacement - Rick Silbaugh and Joe Sadony
2. Discussion of a Request to Restructure the Four Winds Foundation Loan
Agreement - Teresa Rozic
3. Consideration of Economic Development Grant Requests:
• La Pine Blue Lightning Mat Club
• Caldera - Arts Mentoring
• Redmond Chamber of Commerce - Leadership Redmond
Discretionary Grant Allocations FY 2010-11 To Date
4. Discussion: Next Steps, North County Campus Project - Dave Kanner, Erik
Kropp, Susan Ross
5. Board Signature of Resolution No. 2010-119, Transferring Appropriations
within the Deschutes County PERS Reserve Fund
6. Approval of Minutes:
• Business Meetings: September 22 and 29
• Work Sessions: September 27 and 29
7. Update of Commissioners' Meetings and Schedules
8. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
1f you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Date: September 28, 2010
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator
Re: North County Campus
At your October 4, 2010 Work Session, staff will ask for Board direction regarding the
North County Campus project.
As background, the development of a North County Campus located in Redmond has
been a Board goal since FY 2008-09 and is included in this year's CIP. The County
issued a solicitation of interest for this project and nineteen proposals were submitted.
Proposals included a range of different project types: existing building, land only, and
land with a proposal to build a facility. Staff developed a short list of five projects based
on the location and description of the site, existing or proposed structure, parking
facilities, and cost. With Board approval, staff is prepared to move forward with this
proj ect.
If the Board approves the project, the County can either develop a project that only
houses County operations or includes other partner agencies. The funding for the North
County Campus would come from General County Projects Fund (Fund 142) and the
issuance of bonds.
The debt service on the bonds would be paid for by County departments located in the
facility and in the case of a project that includes partner agencies, third party leases. At
the upcoming work session, staff will review the financials for the project under both
scenarios (County only and County plus partner agencies).
Staff will ask the Board for direction in the following areas:
1. Would the Board like staff to move forward on the North County campus project?
2. If "yes," should the project include partner agencies or be limited to County
operations?
3. If the answer to question 2 is "partner agencies," staff recommends sending a
request for proposal (RFP) to the short listed projects (note, one of the properties
included in the short list has been sold) and using an alternative method of
contracting. Attached are draft "findings" for exemption to traditional contracting
for your review.
If the Board supports moving forward with the RFP and the alternative method of
contracting, staff will begin the public notification process for the alternative method
of contracting. The alternative method of contracting will allow the County to
streamline the project likely resulting in cost savings. Staff recommends moving
forward with a North County campus, including partner agencies, and using the
alternative method of contracting.
EXHIBIT A - DRAFT
FINDINGS FOR PERMITTING ALTERNATIVE METHOD OF CONTRACTING FOR
DESCHUTES COUNTY REDMOND FACILITY CONSTRUCTION
The Board of County Commissioners of Deschutes County, Oregon, sitting as the local contract
review board (`Board"), finds as follows:
Authority to exempt contract from competitive bidding. ORS 279C.335, OAR 137-049-0600
to 137-049-690 and the Deschutes County Code authorize the Board, acting as the local contract
review board, to exempt certain contracts from traditional bidding upon approval of appropriate
justification related to public benefits and market conditions. Public contracts may be exempted
from the competitive bidding requirements if (a) it is unlikely the exemption will encourage
favoritism in the awarding of public contracts or substantially diminish competition for public
improvement contracts and (b) the awarding of public contracts pursuant to the exemption will
likely result in substantial cost savings to the public contracting agency.
The Property & Facilities Department of Deschutes County desires to construct and manage the
Deschutes County Redmond Facility Construction ("Project") through a design-build selection
process.
Project Description
Deschutes County provides a variety of governmental services in the Redmond area in numerous
locations. Deschutes County intends to consolidate all county services as well as other
governmental partner agency services currently operating in the north county area into a single
facility to provide a one-stop service center. Approximately 15,000 square feet of office space is
needed for county operations, and another 25,000 is needed for the State of Oregon and other
potential partner agencies.
In October 2009, Deschutes County issued a solicitation of interest for siting of the facility, with
the following parameters: located in Redmond, commercially zoned property, minimum 35,000
square feet, and 100 parking spaces. The solicitation of interest asked responders to provide the
following information:
• Location and description of the site.
• Description of any structures currently located on the site, include the size, shape, and
type of construction. Provide floor plans, photos, and any other suitable descriptive
materials.
• Describe parking facilities and provide a schematic, if available.
• Provide information regarding zoning and compatibility of the surrounding neighborhood
with a governmental office/service center.
• Identify a date when the property will be available.
Alternative Contract Findings - North County Facility
Nineteen submittals were received. Submittals were evaluated by a review panel based on the
following criteria: location, facility, space, and cost. The review panel consisted of the County
Administrator, Deputy County Administrator, and Property and Facilities Director. After
consideration and prioritization, a final shortlist of five sites was chosen as possibilities for the
new facility. The submittals and short list were reviewed with the Board of Commissioners in
executive session.
Deschutes County will request a full turnkey design-build proposal from the submitters of these
five sites. The project's scope of work will consist of constructing new facility or remodeling an
existing facility to accommodate space for Deschutes County, the State of Oregon, and possibly
additional partner agencies. The County will purchase the site and the requested facility and
improvements. The required amount of space is a minimum of 50,000 square feet. Site work
may include construction of new roadways and driveways, sidewalks, at least 100 parking
spaces, and possible fencing and utility work.
This project is under consideration for an alternative method of contracting due to the potential
time and cost savings to be realized, the fact that the response is limited to the shortlisted sites,
and an interest in reviewing different types of projects (construction of a new building or
remodel of an existing building).
JUSTIFICATION
No Favoritism or Diminished Competition
A preliminary round of open solicitation was previously conducted to identify potential sites for
the facility. A request for proposals was formally advertised in local publications and resulted in
19 solicitations. The proposals included only land, land and the construction of a new facility,
and the remodel of an existing building. The 19 proposals were narrowed down to a list of top
five proposals based on the following criteria: location, facility, space, and cost. The top five
proposals will receive a request for proposal and a competitive process will be used to pick the
contractor which will undertake the project using a design build process. The award of the final
project will be based upon identified selection criteria consistent with OAR 137-049-0640 and
there will be an opportunity to protest the award.
Time Constraints
The opportunity to build a facility to house at least two governmental entities is contingent on
the requirement to have the space available and ready to occupy January 2012. In addition, the
County would like to move its operations out of the Unger Building as soon as possible to
comply with the Settlement Agreement with the Department of Justice (DJ 204-61-158). The
Unger Building does not meet ADA Standards and the County desires to comply with the DOJ
settlement by promptly moving to a new ADA compliant facility.
The design-build contracting process is a modern construction delivery method used by both
public and private organizations. It lays the responsibility of providing both design and
construction services on a single contractor at a set price.
Alternative Contract Findings - North County Facility
The design-build process allows "fast track" construction to start while detailing structures,
interiors, and systems at the same time as awarding site work, foundations, and long-lead items.
Timing the market for the various aspects of construction can result in cost savings and
ultimately keeps the project team on schedule. However, in order to assure that such an
aggressive schedule does not compromise technical details, the selected contractor will need to
demonstrate superior skill in responding to technical complexity and unique project
characteristics, analyze and recommend solutions and coordinate multiple disciplines. The
design-build contractor will also need to partner with design professionals with demonstrated
ability to produce reliable sequential designs. The fast-track benefits are not available under the
low bid process. The design-build selection process combines the two disciplines in a single
RFP. This effectively reduces the time that would be spent soliciting, selecting and contracting
separately with a design team followed by a construction team after completion of construction
documents.
Partner agencies' leases are expiring at the end of 2011, so it is important that new space is
available and ready to occupy by January 2012. County services are currently offered in
facilities that are inadequate, which limits the quality and quantity of service available to the
public.
Cost Savings
Expert construction input during the design process is expected to contribute to significant cost
savings by factoring in value engineering, best practices, and most efficient methods during the
design phase and by preventing frequent change orders during construction. In addition, the
process generally minimizes the chance of disputes between the architect/engineer firm and the
contractor during a project which can often contribute to increased cost.
The current market conditions are such that favorable prices are available. Examples of recent
(within the last several years) County capital projects where final project cost came in
significantly lower than the engineer's estimate include the following:
Cell 5 Construction/Area A Closure Project:
Estimate: $6,910,359.36
Actual: $5,387,920.48
22% less than the engineer's estimate
Equipment Maintenance Building:
Estimate: $640,188.00
Actual: $561,815.00
12% less than the engineer's estimate
Beaver Road District LID (July 2008):
Estimate: $729,744
Actual: $548,048
25% less than engineer's estimate
Alternative Contract Findings - North County Facility
Deschutes Market Overcrossing (December 2008):
Estimate: $5,214,305
Actual: $2,949,785
43% less than engineer's estimate
Redmond area overlays (March 2009):
Estimate: $2,443,556
Actual: $1,878,217
23% less than engineer's estimate
Masten Road full-depth reclamation (June 2009):
Estimate: $1,345,529
Actual: $1,169,690
13% less than engineer's estimate
While the County has no assurance that favorable market conditions will prevail through 2011,
recent experience with capital projects indicate that moving forward promptly reduces the risk
that market pricing will turn around and increase.
SUMMARY
The Deschutes County Redmond Facility Construction is best accomplished through an
alternative means of construction contracting that utilizes an approach of selection that is based
on qualifications and experience rather than lowest bid. The selection of the design-build
contractor through an RFP process will not diminish competition or show favoritism because
submission because the solicitation of interest process was open to any contractor and resulted in
19 submissions. A review process narrowed the 19 proposals to a shortlist of contractors who
will receive the RFP. Based on the experience of recent County capital projects, it is likely that
this contracting method will result in cost savings to the County. Therefore, the Deschutes
County Property & Facilities Department believes this exemption request is justified and in
accordance with Oregon Law and is in the best interest of the County.
Submitted by:
Susan Ross, Deschutes County Property & Facilities Director
Alternative Contract Findings - North County Facility
Deschutes County
Fund 142 - Cash Flow Projections
Scenario - A - $1.25 million debt issue
Beginning Net Working Capital
FY 2011 FY 2012 FY 2013 FY 2014
1,407,183 1,878,914 1,976,229 2,091,733
REVENUES
Property Taxes-Current (a)
Property Taxes-Prior Year (a)
Interest (b)
Inter-fund Building Rental
Total Revenues
Transfers In
Total Resources
EXPENDITURES
MATERIALS & SERVICES
Architect/Design
Appraisals
Engineering
Planning
Internal Service Fund Charges (c)
Building Repair & Maintenance
Fees & Permits
Property Damage Insurance (c)
Bldg/Grounds R & M Supplies
Minor Tools & Equipment
Total Materials & Services
CAPITAL OUTLAY
Building Remodel
Total Capital Outlay
TRANSFERS OUT
Transfer Out - Building Services
Transfer Out - Project Development
Transfer Out - Debt Service N.County Campus
Transfer Out - Debt Service Fund FF&C 2003 (d)
Transfer Out - Debt Service Fund FF&C 2005
Total Transfers Out
Total Expenditures
Ending Fund Balance
595,000
595,000
612,850
631,236
25,000
25,000
25,750
26,523
15,000
13,152
13,834
14,642
462,457
462,457
462,457
462,457
1,097,457
1,095,609
1,114,891
1,134,857
760,000
-
-
-
3,264,640
2,974,523
3,091,119
3,226,590
5,000
5,000
5,000
5,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
5,000
5,000
5,000
5,000
31,164
31,787
32,423
33,071
30,000
30,000
30,000
30,000
10,000
10,000
10,000
10,000
15,432
15,741
16,055
16,377
10,000
10,000
10,000
10,000
1,000
1,000
1,000
1,000
127,596
128,528
129,478
130,448
420,000
240,000
260,000
280,000
420,000
240,000
260,000
280,000
67,925
67,925
67,925
67,925
294,833
-
-
-
-
100,000
100,000
100,000
307,125
292,762
272,306
260,000
168,247
169,080
169,677
168,161
838,130
629,767
609,908
596,086
1,385,726
998,295
999,387
1,006,534
1,878,914
1,976,229
2,091,733
2,220,056
Assumptions
(a) Property tax: FY 2012 - no increase, FY 2013 and FY 2014 - 3% increase
(b) Interest on beginning NWC at.7%.
(c) Growth in Internal Service and Insurance charges at 2% per year.
(d) Estimated on $1.25 million borrowing for North County Campus .
(d) Initial term of DOJ/DAS lease ends February 28, 2014. Projection assumes State will exercise option
to renew. If not, an additional $250,000 will be required in FY 2014 and $800,000 per year thereafter.
Updated 9-29-2010
Deschutes County
Fund 142 - Cash Flow Projections
Scenario - B - $1.50 million debt issue
Beginning Net Working Capital
REVENUES
Property Taxes-Current (a)
Property Taxes-Prior Year (a)
Interest (b)
Inter-fund Building Rental
Total Revenues
Transfers In
Total Resources
EXPENDITURES
MATERIALS & SERVICES
Architect/Design
Appraisals
Engineering
Planning
Internal Service Fund Charges (c)
Building Repair & Maintenance
Fees & Permits
Property Damage Insurance (c)
Bldg/Grounds R & M Supplies
Minor Tools & Equipment
Total Materials & Services
CAPITAL OUTLAY
Building Remodel
Total Capital Outlay
TRANSFERS OUT
Transfer Out - Building Services
Transfer Out - Project Development
Transfer Out - Debt Service N.County Campus
Transfer Out - Debt Service Fund FF&C 2003 (d)
Transfer Out - Debt Service Fund FF&C 2005
Total Transfers Out
Total Expenditures
Ending Fund Balance
FY 2011 FY 2012 FY 2013 FY 2014
1,407,183 1,878,914 1,956,229 2,051,593
595,000
595,000
612,850
631,236
25,000
25,000
25,750
26,523
15,000
13,152
13,694
14,361
462,457
462,457
462,457
462,457
1,097,457
1,095,609
1,114, 751
1,134, 576
760,000
-
-
-
3,264,640
2,974,523
3,070,979
3,186,169
5,000
5,000
5,000
5,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
5,000
5,000
5,000
5,000
31,164
31,787
32,423
33,071
30,000
30,000
30,000
30,000
10,000
10,000
10,000
10,000
15,432
15,741
16,055
16,377
10,000
10,000
10,000
10,000
1,000
1,000
1,000
1,000
127,596
128,528
129,478
130,448
420,000
240,000
260,000
280,000
420,000
240,000
260,000
280,000
67,925
67,925
67,925
67,925
294,833
-
-
-
-
120,000
120,000
120,000 '
307,125
292,762
272,306
260,000
168,247
169,080
169,677
168,161
838,130
649,767
629,908
616,086
1,385,726
1,018,295
1,019,387
1,026,534
1,878,914
1,956,229
2,051,593
2,159,635
Assumptions
(a) Property tax: FY 2012 - no increase, FY 2013 and FY 2014 - 3% increase
(b) Interest on beginning NWC at.7%.
(c) Growth in Internal Service and Insurance charges at 2% per year.
(d) :Estimated on $1.50 million borrowing for North County Campus .
(d) Initial term of DOJ/DAS lease ends February 28, 2014. Projection assumes State will exercise option
to renew. If not, an additional $250,000 will be required in FY 2014 and $800,000 per year thereafter.
Updated 9-29-2010
e
Deschutes County
Fund 142 - Cash Flow Projections
Scenario - C - $1.25 million paid out over two years
FY 2011
FY 2012
FY 2013
FY 2014
Beginning Net Working Capital
1,407,183
1,253,914
821,854
1,029,277
REVENUES
Property Taxes-Current (a)
595,000
595,000
612,850
631,236
Property Taxes-Prior Year (a)
25,000
25,000
25,750
26,523
Interest (b)
15,000
8,777
5,753
7,205
Inter-fund Building Rental
462,457
462,457
462,457
462,457
Total Revenues
1,097,457
1,091, 234
1,106,810
1,127,420
Transfers In
760,000
-
-
-
Total Resources
3,264,640
2,345,148
1,928,664
2,156,697
EXPENDITURES
MATERIALS & SERVICES
Architect/Design
5,000
5,000
5,000
5,000
Appraisals
10,000
10,000
10,000
10,000
Engineering
10,000
10,000
10,000
10,000
Planning
5,000
5,000
5,000
5,000
Internal Service Fund Charges (c)
31,164
31,787
32,423
33,071
Building Repair & Maintenance
30,000
30,000
30,000
30,000
Fees & Permits
10,000
10,000
10,000
10,000
Property Damage Insurance (c)
15,432
15,741
16,055
16,377
Bldg/Grounds R & M Supplies
10,000
10,000
10,000
10,000
Minor Tools & Equipment
1,000
1,000
1,000
1,000
Total Materials & Services
127,596
128,528
129,478
130,448
CAPITAL OUTLAY
Building Remodel
420,000
240,000
260,000
280,000
Total Capital Outlay
420,000
240,000
260,000
280,000
TRANSFERS OUT
Transfer Out - Building Services
Transfer Out - Project Development
Transfer Out - Debt Service N.County Campus
Transfer Out - Debt Service Fund FF&C 2003 (d)
Transfer Out - Debt Service Fund FF&C 2005
Total Transfers Out
Total Expenditures
Ending Fund Balance
67,925
67,925
67,925
67,925
294,833
-
-
-
625,000
625,000:
-
-
307,125
292,762
272,306
260,000
168,247
169,080
169,677
168,161
1,463,130
1,154,767
509,908
496,086
2,010,726
1,523,295
899,387
906,534
1,253,914
821,854
1,029,277
1,250,163
Assumptions
(a) Property tax: FY 2012 - no increase, FY 2013 and FY 2014 - 3% increase
(b) Interest on beginning NWC at.7%.
(c) Growth in Internal Service and Insurance charges at 2% per year.
(d) Estimated on $1.25 million paid out over two years for North County Campus .
(d) Initial term of DOJ/DAS lease ends February 28, 2014. Projection assumes State will exercise option
to renew. If not, an additional $250,000 will be required in FY 2014 and $800,000 per year thereafter.
Updated 9-29-2010
Deschutes County
Fund 142 - Cash Flow Projections
Scenario - D - $1.50 million paid out over two years
FY 2011
FY 2012
FY 2013
FY 2014
Beginning Net Working Capital
1,407,183
1,128,914
570,979
776,646
REVENUES
Property Taxes-Current (a)
595,000
595,000
612,850
631,236
Property Taxes-Prior Year (a)
25,000
25,000
25,750
26,523
Interest (b)
15,000
7,902
3,997
5,437
Inter-fund Building Rental
462,457
462,457
462,457
462,457
Total Revenues
1,097,457
1,090,359
1,105,054
1,125,652
Transfers In
760,000
-
-
-
Total Resources
3,264,640
2,219,273
1,676,033
1,902,297
EXPENDITURES
MATERIALS & SERVICES
Architect/Design
5,000
5,000
5,000
5,000
Appraisals
10,000
10,000
10,000
10,000
Engineering
10,000
10,000
10,000
10,000
Planning
5,000
5,000
5,000
5,000
Internal Service Fund Charges (c)
31,164
31,787
32,423
33,071
Building Repair & Maintenance
30,000
30,000
30,000
30,000
Fees & Permits
10,000
10,000
10,000
10,000
Property Damage Insurance (c)
15,432
15,741
16,055
16,377
Bldg/Grounds R & M Supplies
10,000
10,000
10,000
10,000
Minor Tools & Equipment
1,000
1,000
1,000
1,000
Total Materials & Services
127,596
128,528
129,478
130,448
CAPITAL OUTLAY
Building Remodel
420,000
240,000
260,000
280,000
Total Capital Outlay
420,000
240,000
260,000
280,000
TRANSFERS OUT
Transfer Out - Building Services
67,925
67,925
67,925
67,925
Transfer Out - Project Development
294,833
-
-
-
Transfer Out - Debt Service N.County Campus
750,000
750,000 i
-
-
Transfer Out - Debt Service Fund FF&C 2003 (d)
307,125
292,762
272,306
260,000
Transfer Out - Debt Service Fund FF&C 2005
168,247
169,080
169,677
168,161
Total Transfers Out
1,588,130
1,279,767
509,908
496,086
Total Expenditures
2,135,726
1,648,295
899,387
906,534
Ending Fund Balance
1,128,914
570,979
776,646
995,763
Assumptions
(a) Property tax: FY 2012 - no increase, FY 2013 and FY 2014 - 3% increase
(b) Interest on beginning NWC at.7%.
(c) Growth in Internal Service and Insurance charges at 2% per year.
(d) Estimated on $1.5 million paid out over two years for North County Campus. i
(d) Initial term of DOJ/DAS lease ends February 28, 2014. Projection assumes State will exercise option
to renew. If not, an additional $250,000 will be required in FY 2014 and $800,000 per year thereafter.
Updated 9-29-2010