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2010-2925-Minutes for Meeting October 18,2010 Recorded 11/3/2010COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS CJ 2010'2925 COMMISSIONERS' JOURNAL 1110312010 02:17:12 PM 1111111111111111111111111111111111 2010-2025 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 18, 2010 Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator, Susan Ross, Property & Facilities; Kim McNamer of Deschutes Children's' Foundation; and media representative Hillary Borrud of The Bulletin. Chair Luke opened the meeting at 1:30 p.m. 1. Continued Discussion of North County Campus. In regard to the proposal for a North County Campus, the County's share of the cost would be about $3 million. $1.5 million could be paid for through a bond; repayment would come from rent charged to departments. The other $1.5 million could come from cash from Fund 142, which would still have funds remaining; or through a bond that would be repaid from Fund 142. Commissioner Luke asked how much the rent would be through an increase to departments. Mr. Kanner said there would have to be an increase at first, but by year 10, it would be a negative. The increase would be about $100,000 a year overall, unless there are partners that would offset that amount, depending on who the partners are. Commissioner Baney stated that this needs to be viewed on a long-term basis and might well be the time to make this kind of investment. Mr. Kanner suggested that this be handled through a normal design-build process. Of the five properties first selected, one has been sold and is no longer available. A lot of other property owners have contacted Mr. Kanner, and there could be some that would work. Susan Ross added that there are not a lot of options if the building will be downtown. Minutes of Board of Commissioners' Work Session Monday, October 18, 2010 Page 1 of 3 Pages Commissioner Luke suggested using Fairgrounds property. Concerns were raised regarding transportation issues. Mr. Kanner said that the Redmond City Council strongly indicated that they would like to have the building located downtown, so perhaps the City can help offset some of the costs. There are a few potential partners that are not ready to commit, and one other that requires a lot of space. A structure downtown would have to go up, possibly three stories, and parking has to be considered. Mr. Kanner asked the Commissioners how they wish to proceed; identify a property and then go out to bid? Build new or remodel? Commissioner Baney said that the Fairgrounds is too far out. She does not feel that downtown is absolutely necessary. Other government services are in the southwest area. Commissioner Unger said that there might be opportunities to partner with the city as well. The County needs 15,000 to 17,000 square feet during the next ten years. Mr. Kanner said that an issue has been whether partners want to move, and how long these partners will actually need space. Some are working with other agencies through which they might have office space available. Whoever is interested will have to be given a deadline to make that decision. Kim McNamer of the Deschutes Children's Foundation said that regarding the Becky Johnson Center, about 1/3 of the programs there are County run. She feels that if these providers move out of there, the partners would have more difficulty coordinating services. Ms. Ross stated that Health and Mental Health need more space already. Commissioner Luke asked about putting partners in where Parole & Probation and Juvenile services are provided. Ms. Ross said that they use a completely separate entrance. Commissioner Unger wants to keep the services whole and coordinated. And there needs to be enough space for growth. Commissioner Baney asked about moving all the residents of the Becky Johnson Center to a new building and use the Center building for something else. Commissioner Luke said he would not want to rule out having two buildings. Staff was instructed to pursue this track. Minutes of Board of Commissioners' Work Session Monday, October 18, 2010 Page 2 of 3 Pages 2. Update of Commissioners' Meetings and Schedules. Commissioner Luke would like to remain on the Project Wildfire panel as an ex officio member once his time as Commissioner is up. Commissioner Unger would like to be on the COACT board in the future. Many of those who started the group are no longer there, and some consistency is needed. Commissioner Unger wants to remain on COIC, since what is being done by them is closely related to the work of other groups with which he is involved. 3. Other Items. Chris Bell said that he has received the decision of Employment Relations Board for Barbara Rich v. Deschutes County. Mr. Bell gave a brief overview of the case. The County prevailed on most of the grounds and does not have to provide any back pay. It is still appealable, however. The Board went into Executive Session, under ORS 192.660(2)(d), labor negotiations. The meeting ended at 3:15 p.m. DATED this 'l - Day of 2010 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair r-_ Alan Unger, Vice Chair ATTEST: j ~41 Tammy Baney, 06mmissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, October 18, 2010 Page 3 of 3 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, OCTOBER 18, 2010 1. Continued Discussion of North County Campus - Erik Kropp 2. Update of Commissioners' Meetings and Schedules 3. Other Items Executive Session, under ORS 192.660(2)(d), labor negotiations PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. 1f you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. 06 L .1] N N L ' O V _0 O O L1 vUS N c c~ - n r a- NI I ~ ~ V L 1 J 0 v c ~ o 4 c L-.7 y~ < o co a C ~ ro z ~ ~ o a Date: October 13, 2010 To: Board of County Commissioners From: Erik Kropp, Deputy County Administrator Re: North County Campus At the October 18, 2010 work session, we will continue discussion on the North County Campus project. As background, the development of a North County Campus located in Redmond has been a Board goal since FY 2008-09 and is included in this year's CIP. The County issued a solicitation of interest for this project and nineteen proposals were submitted. Proposals included a range of different project types: existing building, land only, and land with a proposal to build a facility. Staff developed a short list of five projects based on the location and description of the site, existing or proposed structure, parking facilities, and cost. If the Board approves the project, the County can either develop a project that only houses County operations or includes other partner agencies. The funding for the North County Campus would come from General County Projects Fund (Fund 142) and the issuance of bonds. The debt service on the bonds would be paid for by County departments located in the facility and in the case of a project that includes partner agencies, third party leases. If Board decides to move forward on the project, staff will ask for Board direction on the process. One option is to use an alternative method of contracting and send out a request for proposal to the short listed projects. Another option is to start a new process, which could include identifying and purchasing land, and then using the traditional design, bid, build construction method.