2010-2932-Minutes for Meeting November 01,2010 Recorded 11/16/2010DECHUTES COUNTY OFFICIAL
BLANKENSHIP,
IONERS' COUNTY
COMMISS
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CLERK
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Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
4
6
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 1, 2010
Present were Commissioners Dennis R. Luke, Tammy Baney and Alan Unger.
Also present were Dave Kanner, County Administrator; Marty Wynne, Finance;
Erik Kropp, Deputy County Administrator; Dave Inbody, Assistant to the
Administrator; Hillary Borrud of The Bulletin; and two other citizens.
Chair Luke opened the meeting at 1:30 p.m.
1. Tax/Finance Update.
Marty Wynne explained the budgetary reasons why the County has not had
to have huge layoffs even though revenue has been down for a long time.
(He referred to a handout, a copy of which is attached for reference)
Health Benefits and PERS costs went down; however, some reserves were
drawn down to make this happen. The transfers out are not up, which has to
do with holding the line on costs.
He then discussed the foreclosure revenue from fiscal year 2010-11. Some
of the figures are notices of default, which may or may not result in
foreclosures. The high foreclosure level does not bode well for the coming
year.
The average yield is 0.87, the same as the previous month. The investment
pool dropped to 0.50 for the first time in a long time.
Mr. Wynne said that the estimate increase in property values this year was
set at 2.2% but it came in at just I%. The amount was conservative, but
does impact the budgeting process.
The Health Benefits trust has been on a roller coaster this fiscal year, with a
lot of expense in July, but a low amount of costs the last month, resulting
with the overall amount just 1.3% more than last year.
The capital construction projects have come in under budget.
Minutes of Board of Commissioners' Work Session Monday, November 1, 2010
Page 1 of 4 Pages
Commissioner Luke asked about the Humane Society of Redmond's request
for additional financial assistance. He feels this should probably be handled
directly through the County so it is known where it is going. This will be
discussed at a future date.
2. Update on Spay/Neuter Grant Program.
The Commissioners indicated they would contribute to the amount collected
up to $5,000, as done in previous years.
3. Economic Development Grant Summary/Requests.
. La Pine Christmas Basket Association - $59000
Commissioner Luke feels this is similar to "Shop with a Cop", and asked
whether there is a different funding source for this type of program.
Dave Kanner stated that the Board always has the option of using general
fund contingency dollars for this. Commissioner Unger feels this
involves direct services to people. Commissioner Baney said that they
received $2,500 last year, and the Food Bank and others have gotten
funding throughout the year. The Commissioners agreed that $2,500 was
appropriate.
Cloverdale Volunteer Fire Fighters Association - Thermal Imaging
Camera -$5,150
All of the Commissioners granted $500 each.
Cat Rescue, Adoption & Foster Team - Targeted Areas Trap and Alter
Project - $5,323.64
The Commissioners asked Mr. Kanner to develop a plan for a fund to
address community pet spay and neuter needs, and bring that to them on
Wednesday.
• Pet Evacuation Team - Cargo Trailer - $2,500
The Commissioner felt that the PET could borrow a trailer from the
Sheriff's Office, or can apply for grant funds later in the fiscal year,
closer to wildfire season.
Minutes of Board of Commissioners' Work Session Monday, November 1, 2010
Page 2 of 4 Pages
• Central Oregon Police Chaplaincy - $3,000 - Maintaining Operations
The Commissioners granted $500 each.
Grandma's House - Volunteer Program - $3,300
Woody Medeiros and Vito DiMaio came before the Board and requested
funding to help with their volunteer program. Donations are down and
more volunteers are needed, so they would like to have additional
funding for a volunteer coordinator position. They are fortunate enough
to own the property they use.
Commissioner Baney said she is cautious about funding operations.
There are a lot of other groups that are having a problem with operational
expenses. Lottery grant dollars are usually for out of the ordinary costs
or special projects.
Commissioners Baney granted $1,000; Commissioner Luke granted
$1,400; and Commissioner Unger granted $600. The consensus was that
it would need to be used for stipends for the overnight volunteers and not
for the coordinator position.
. Humane Society of Redmond - Commercial Washer & Dryer - $12,000
Commissioner Unger feels this should be addressed with other funding
issues the HSR has. Mr. Kanner said they could get the remainder of
what is in the optional advance fund and enter into another agreement for
an additional amount of money that would be in essence a loan.
Commissioner Luke pointed out that they do have an asset in the Teater
Trust that eventually will be paid out.
Commissioner Unger is worried about their business plan and their
inability to deal with fluctuations in their workload. They are burning
out their volunteers and making short-sighted decisions.
It was determined that the washer and dryer should be part of any
negotiated loan.
Deschutes Economic Alliance - Economic Roadmap - $25,000
Commissioners Luke and Baney granted $500 each; Commissioner
Unger granted $1,000.
Minutes of Board of Commissioners' Work Session Monday, November 1, 2010
Page 3 of 4 Pages
4. Update of Commissioners' Meetings and Schedules.
None were discussed.
5. Other Items.
The Board went into Executive Session at this time, under ORS
192.660(2)(d), labor negotiations and ORS 192.660(2)(h), litigation.
Being no further items discussed, the meeting adjourned at 3:25 p.m.
DATED this
Deschutes County
ATTEST:
Day of L 2010 for the
Board of Commissioners.
Recording Secretary
51;1 -01
Dennis R. Luke, Chair
W
Alan Unger, Vice Chair
/wi
Tammy Baney, Commissioner
Minutes of Board of Commissioners' Work Session Monday, November 1, 2010
Page 4 of 4 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 1, 2010
1. Tax/Finance Update - Marty Wynne
2. Update on Spay/Neuter Grant Program - Dave Inbody
3. Economic Development Grant Summary/Requests:
• La Pine Christmas Basket Association - $5,000
• Cloverdale Volunteer Fire Fighters Association - Thermal Imaging
Camera -$5,150
• Cat Rescue, Adoption & Foster Team - Targeted Areas Trap and Alter
Project - $5,323.64
• Pet Evacuation Team - Cargo Trailer - $2,500
• Central Oregon Police Chaplaincy - $3,000 - Maintaining Operations
• Grandma's House - Volunteer Program - $3,300
• Humane Society of Redmond - Commercial Washer & Dryer - $12,000
4. Update of Commissioners' Meetings and Schedules
5. Other Items
Executive Session, under ORS 192.660(2)(d), labor negotiations
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners ' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
/f you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Finance Director/Treasurer
AGENDA
November 1, 2010
(1) Monthly Investment Report
(2) September 2010 Financials
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Memorandum
Date: October 14, 2010
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find September 2010 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
$
Budget
Actual
Variance
FY %
Y
C0ll. %
et
L B
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 8,300,000
$ 9,677,699
$ 1,377,699
100%
117%
$8,300,000
$9,677,699
$ 1,377,699
Revenues
Property Taxes
5,141,500
377,019
(4,764,481)
25%
2%
a)
20,566,000
20,566,000
-
Gen. Rev. - excl. Taxes
599,285
1,289,304
690,019
25%
54%
b)
2,397,138
2,397,138
-
Assessor
198,923
211,621
12,698
25%
27%
c)
795,690
795,690
-
County Clerk
305,179
398,800
93,621
25%
33%
1,220,714
1,220,714
-
BOPTA
3,100
378
(2,722)
25%
3%
12,398
12,398
-
District Attorney
78,525
17,607
(60,918)
25%
6%
314,100
314,100
-
Finance/Tax
45,050
55,172
10,122
25%
31%
c)
180,200
180,200
-
Veterans
16,967
-
(16,967)
25%
0%
67,866
67,866
-
Property Management
22,783
22,540
(243)
25%
25%
91,132
91,132
-
Grant Projects
500
500
0
25%
25%
2,000
2,000
-
Total Revenues
6,411,812
2,372,941
(4,038,871)
25%
9%
25,647,238
25,647,238
-
TOTAL RESOURCES
14,711,812
12,050,641
(2,661,171)
25%
35%
33,947,238
35,324,937
1,377,699
REQUIREMENTS:
Exp.
Expenditures
Assessor
845,555
771,729
73,826
25%
23%
3,382,219
3,382,219
-
County Clerk
371,032
286,936
84,096
25%
19%
1,484,127
1,484,127
-
BOPTA
18,851
15,458
3,393
25%
21%
75,403
75,403
-
District Attorney
1,220,532
1,147,684
72,848
25%
24%
4,882,127
4,882,127
-
Finance/Tax
211,728
194,186
17,542
25%
23%
846,910
846,910
-
Veterans
65,549
64,706
843
25%
25%
262,197
262,197
-
Property Management
63,307
63,145
162
25%
25%
253,227
253,227
-
Grant Projects
28,051
26,851
1,200
25%
24%
112,203
112,203
-
Non-Departmental
547,972
346,333
201,639
25%
16%
2,191,887
2,191,887
-
Contingency
1,870,694
-
1,870,694
25%
n/a
7,482,774
-
7,482,774
5,243,271
2,917,027
2,326,244
25%
14%
20,973,074
13,490,300
7,482,774
Transfers Out
3,243,541
3,521,804
(278,263)
25%
27%
12,974,164
12,974,164
-
TOTAL REQUIREMENTS
8,486,812
6,438,831
2,047,981
25%
19%
33,947,238
26,464,464
7,482,774
NET (Resources - Requirements)
6,225,000
5,611,810
(613,190)
-
8,860,473
8,860,473
a) Approximately 85% of the property taxes are collected in October and November
b) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - $464,452.
c) YTD Actual includes A&T grant received quarterly in advance
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
OYA Basic & Diversion
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Health & Human Svcs Chg
CCF Interfund Grant
Gen Fund Grant-Crime Prev
Total Revenues
Year to Date Year End
Budget Projection Variance
Budget Actual Variance FY % Coll. % L I
$ 987,000 $1,039,997 $ 52,997 100% 105% $ 987,000 $ 1,039,997 $ 52,997
3,882
-
(3,882)
15,000
11,582
(3,418)
4,000
1,675
(2,325)
9,500
6,098
(3,402)
85,002
-
(85,002)
25,000
13,500
(11,500)
25
54
29
22,123
15,124
(6,999)
75
20
(55)
250
50
(200)
4,250
2,491
(1,759)
600
600
-
125
219
94
1,500
-
(1,500)
15,124
-
(15,124)
5,000
-
(5,000)
191,456
51,413
(140,043)
25%
0%
a)
15,527
15,527 -
25%
19%
60,000
60,000 -
25%
10%
16,000
16,000 -
25%
16%
d)
38,000
38,000 -
25%
0%
a)
340,006
340,006 -
25%
14%
100,000
100,000 -
25%
54%
100
100 -
25%
17%
88,490
88,490 -
25%
7%
300
300 -
25%
5%
1,000
1,000 -
25%
15%
17,000
17,000 -
25%
25%
2,400
2,400 -
25%
44%
500
500 -
25%
0%
d)
6,000
6,000 -
25%
0%
a)b)
60,495
96,500 36,005
25%
0%
a)
20,000
20,000 -
25%
7%
765,818
801,823 36,005
25%
25%
5,543,186
5,543,186 -
25%
34%
7,296,004
7,385,006 89,002
Transfers In-General Fund 1,385,797 1,385,796 (1)
TOTAL RESOURCES 2,564,253 2,477,206 (87,047)
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
740,989
676,161
64,828
25%
23%
2,963,956
2,963,956
-
299,972
227,674
72,298
25%
19%
1,199,886
1,199,886
-
25
-
25
25%
0%
100
-
100
583,866
549,441
34,425
25%
24%
2,335,462
2,335,462
-
43,874
44,402
(528)
25%
25% c)
175,494
175,494
-
155,277
-
155,277
25%
n/a
621,106
-
621,106
1,824,003
1,497,678
326,325
25%
21%
7,296,004
6,674,798
621,206
740,250
979,528
239,278
-
710,208
710,208
a) Reimbursements received quarterly in arrears
b) Additional funding from CCF allocated for Juvenile programs
c) Negative variance due to a $10,000 annual subscription expended in July
d) Awaiting reimbursements from current billings
SHERIFF - Fund 255
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ 207,689
$ 207,689
100%
n/a
$ -
$ 207,689
$ 207,689
5,707,364
4,241,618
(1,465,746)
25%
19%
22,829,457
21,363,711
(1,465,746)
3,416,485
2,859,266
(557,219)
25%
21%
13,665,939
13,108,720
(557,219)
-
4,521
4,521
25%
n/a
-
4,521
4,521
9,123,849
7,105,405
(2,018,444)
25%
19%
36,495,396
34,476,952
(2,018,444)
9,123,849
7,313,094
(1,810,755)
25%
20%
36,495,396
34,684,641
(1,810,755)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
701,417
Civil
199,609
Automotive/Communications
363,259
Investigations/Evidence
412,698
Patrol/Civil/Comm Supp
1,957,163
Records
165,097
Adult Jail
2,488,424
Court Security
60,213
Emergency Services
43,610
Special Services Division
284,351
Regional Work Center
692,353
Training Division
82,500
Other Law Enforcement Svcs
144,229
Non-Departmental
70,755
Contingency
1,408,172
Exp.
627,747
73,670
25%
22%
2,805,668
2,805,668 -
206,866
(7,257)
25%
26%
798,436
798,436 -
547,389
(184,130)
25%
38% a)
1,453,036
1,453,036 -
389,862
22,836
25%
24%
1,650,792
1,650,792 -
1,837,957
119,206
25%
23%
7,828,651
7,828,651 -
150,310
14,787
25%
23%
660,386
660,386 -
2,040,837
447,587
25%
21% b)
9,953,695
9,953,695 -
66,349
(6,136)
25%
28%
240,851
240,851 -
42,922
688
25%
25%
174,441
174,441 -
300,137
(15,786)
25%
26%
1,137,404
1,137,404 -
623,988
68,365
25%
23%
2,769,411
2,769,411 -
69,054
13,446
25%
21%
330,000
330,000 -
134,877
9,352
25%
23%
576,917
576,917 -
20,755
50,000
25%
7%
283,018
283,018 -
-
1,408,172
25%
n/a
5,632,690
- 5,632,690
Transfers Out - D/S Fund 50,000 - 50,000 25%
TOTAL REQUIREMENTS 9,123,850 7,059,050 2,064,800 25%
NET (Resources - Requirements) - 254,044 254,044
0% 200,000 200,000 -
19% 36,495,396 30,862,706 5,632,690
3,821,935 3,821,935
a) Annual expenditure for Interagency Communications System was made in July
b) Variance due to hiring delays and timing of jail bed rental
SHERIFF 701
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Court Security
Title III Reimbursement
Transport
DC Fair & Expo Center
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Donations
Total Revenues
TOTAL RESOURCES
I Year to Date Year En
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 4,722,862 $ 5,478,092 $ 755,230 100%
3,713,399
160,500
8,750
12,119
1,250
493,665
1,250
23,750
37,500
1,000
12,000
6,250
1,500
1,250
1,250
3,000
250
40,000
7,083
883
274,019
18,162
493,665
23,714
83
3,825
19,280
14,820
1,050
1,800
2,753
3,120
4,984
2,795
74,014
6,990
100
200
(3,713,399) 25%
113,519 25%
(8,750) 25%
6,043 25%
(1,250) 25%
- 25%
(1,250) 25%
(36) 25%
(37,500) 25%
(917) 25%
3,825 25%
7,280 25%
8,570 25%
(450) 25%
550 25%
1,503 25%
3,120 25%
1,984 25%
2,545 25%
34,014 25%
(93) 25%
(783) 25%
200 25%
(3,581,274) 25%
4,526,648 945,374
9,249,510 6,423,466 (2,826,045) 25%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 5,707,364 4,241,618 1,465,746 25%
116% $ 4,722,862 $ 5,478,092 $ 755,230
0% a) 14,853,594
43%
642,000
0%
35,000
37%
48,475
0%
5,000
25%
1,974,660
0%
5,000
25%
95,000
0%
150,000
2%
4,000
n/a
-
40%
48,000
59%
25,000
18%
6,000
36%
5,000
55%
5,000
n/a
-
42%
12,000
280%
1,000
46%
160,000
25%
28,333
3%
3,533
n/a
-
5% 18,106,595
3,825
5,000
4,000
200
14,853,594
642,000
35,000
48,475
5,000
1,974,660
5,000
95,000
150,000
4,000
3,825
48,000
25,000
6,000
5,000
5,000
5,000
12,000
5,000
160,000
28,333
3,533
200
18,119,620 13,025
28% 22,829,457 23,597,712 768,255
Exp. 0/61
TOTAL REQUIREMENTS 5,707,364 4,241,618 1,465,746 25%
NET (Resources - Requirements) 3,542,146 2,181,848 (1,360,299)
19% b) 22,829,457 21,363,711 1,465,746
19% 22,829,457 21,363,711 1,465,746
2,234,001 2,234,001
a) Approximately 85% of the property taxes are collected in October and November
b) Payment to Sheriffs Office adjusted to actual quarterly
SHERIFF 702
`
Statement
of Financial O
perating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
coil. %
Bud et
Projection
Variance
R
Beg. Net Working Capital
$1,905,939
$ 2,421,863
$ 515,924
100%
127%
$1,905,939
$2,421,863
$ 515,924
Revenues
Tax Revenues - Current
1,877,061
-
(1,877,061)
25%
0% a)
7,508,247
7,508,247
-
Tax Revenues - Prior
78,500
138,666
60,166
25%
44%
314,000
314,000
-
Federal Grants
500
-
(500)
25%
0%
2,000
2,000
-
Federal Grants
-
2,982
2,982
25%
n/a
-
2,982
2,982
US Forest Service
19,125
12,750
(6,375)
25%
17%
76,500
76,500
-
State Grant
46,908
13,508
(33,400)
25%
7%
187,633
187,633
-
SB #1065 Court Assessment
16,750
11,582
(5,168)
25%
17%
67,000
67,000
-
Marine Board License Fee
35,608
-
(35,608)
25%
0%
142,433
142,433
-
Des Cty General Fund Grant
175,590
-
(175,590)
25%
0%
702,358
702,358
-
Des Cty Transient Room Tax
486,911
486,911
-
25%
25%
1,947,642
1,947,642
-
City of Sisters
108,164
108,164
-
25%
25%
432,655
432,655
-
Des Cty Tax/Fin Contract
250
-
(250)
25%
0%
1,000
1,000
-
Des Cty CDD Contract
13,592
13,592
-
25%
25%
54,366
54,366
-
Des Cty Solid Waste Contr
13,592
13,592
-
25%
25%
54,366
54,366
-
Des Cty Clerk/Election
500
-
(500)
25%
0%
2,000
2,000
-
School Districts
25,000
-
(25,000)
25%
0%
100,000
100,000
-
Security & Traffic Reimb
3,250
1,081
(2,169)
25%
8%
13,000
13,000
-
Seat Belt Program
1,500
1,975
475
25%
33%
6,000
6,000
-
Miscellaneous
2,500
5,148
2,648
25%
51%
10,000
10,000
-
Restitution
125
-
(125)
25%
0%
500
500
-
Sheriff Fees
2,500
2,476
(24)
25%
25%
10,000
10,000
-
Court Fines & Fees
21,250
32,678
11,428
25%
38%
85,000
85,000
-
Impound Fees
3,750
1,800
(1,950)
25%
12%
15,000
15,000
-
Restitution - Street Crimes
125
-
(125)
25%
0%
500
500
-
Interest
2,500
2,236
(264)
25%
22%
10,000
10,000
-
Interest on Unsegregated
450
49
(401)
25%
3%
1,800
1,800
-
Sale of Reportable Assets
2,500
14,904
12,404
25%
149% b)
10,000
20,000
10,000
Sale of Equip & Material
1,500
976
(524)
25%
16%
6,000
6,000
-
Total Revenues
2,940,001
865,070
(2,074,931)
25%
7%
11,760,000
11,772,982
12,982
TOTAL RESOURCES
4,845,940
3,286,933
(1,559,007)
25%
24%
13,665,939
14,194,845
528,906
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
3,416,485
2,859,266
557,219
25%
21% c)
13,665,939
13,108,720
557,219
TOTAL REQUIREMENTS
3,416,485
2,859,266
557,219
25%
21%
13,665,939
13,108,720
557,219
NET (Resources - Requirements)
1,429,455
427,667
(1,001,788)
-
1,086,125
1,086,125
a) Approximately 85% of the property taxes are collected in October and November
b) Proceeds from sale of used patrol vehicles were higher than anticipated
c) Payment to Sheriffs Office adjusted to actual quarterly
PUBLIC HEALTH
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
OMAP
Family Planning Exp Proj
Grants
Water Program-Base Fee
Water Program-Field Work
H2O Sys Insp-Priv Wells
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Environmental Health
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Total Revenues
Year to Date
I Budget
Actual
Variance
FY % Coll.
$1,100,000 $ 1,615,306 $ 515,306 100% 147%
2,000
-
(2,000)
25%
0%
8,000
8,000
-
623,744
637,675
13,931
25%
26% a)
2,494,977
2,552,757
57,780
7,690
-
(7,690)
25%
0%
30,759
30,759
-
54,974
40,243
(14,731)
25%
18%
219,896
219,896
-
119,450
110,306
(9,144)
25%
23%
477,800
477,800
-
123,750
94,221
(29,529)
25%
19%
495,000
495,000
-
16,250
48,773
32,523
25%
75% b)
65,000
113,773
48,773
10,500
9,386
(1,114)
25%
22%
42,000
42,000
-
13,954
14,840
886
25%
27%
55,817
55,817
-
50
-
(50)
25%
0%
200
200
-
-
201
201
25%
n/a
-
201
201
47,565
24,722
(22,843)
25%
13%
190,260
190,260
-
37,244
24,239
(13,005)
25%
16%
148,975
148,975
-
9,000
7,970
(1,030)
25%
22%
36,000
36,000
-
24,500
26,660
2,160
25%
27%
98,000
98,000
-
171,838
42,789
(129,049)
25%
6%
687,350
687,350
-
4,225
3,073
(1,152)
25%
18%
16,900
16,900
-
1,500
30,315
28,815
25%
505% c)
6,000
31,880
25,880
47,345
-
(47,345)
25%
0%
189,378
189,378
-
6,750
6,750
-
25%
25%
27,000
27,000
-
1,322,329
1,122,163
(200,166)
25%
21%
5,289,312
5,421,946
132,634
Revised Year End
Budget Projection Variance
$1,100,000 $1,615,306 $ 515,306
Transfers In-General Fund
579,441 579,441
- 25% 25%
2,317,765
2,317,765 -
Transfers In-PH Res Fund
16,781 -
(16,781) 25% 0%
67,123
67,123 -
Transfers In-Gen. Fund Other
16,953 16,953
- 25% 25%
67,812
67,812 -
TOTAL RESOURCES
3,035,504 3,333,863
298,359 25% 38%
8,842,012
9,489,952 647,940
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,482,394
1,378,189
104,205
25%
23%
5,929,577
5,929,577 -
499,691
450,364
49,327
25%
23%
1,998,763
1,998,763 -
6,250
-
6,250
25%
0%
25,000
25,000 -
37,500
37,500
-
25%
25%
150,000
150,000 -
184,668
-
184,668
25%
n/a
738,672
- 738,672
2,210,503
1,866,053
344,450
25%
21%
8,842,012
8,103,340 738,672
825,001
1,467,810
642,809
-
1,386,612 1,386,612
a) Department of Human Services Grant projected at amended contract amount for FY 11
b) Health Matters-local grant for Chronic Care Program is $17,000 & $21,000. Bioterrorism NACCHO grant $10,000 received in July
c) My Future My Choice donation carry over from FYI 0, in the amount of $25,880
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
School Districts
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Interfund Contract-Gen. Fund
Comm. on Children & Fam
Administrative Fee
Total Revenues
Year to Date
Budget Actual Variance
FY % Coll. %
Revised Year End
Bud et Projection Variance
$ 2,616,050 $ 2,651,262 $ 35,212 100% 101%
1,375
1,975
600
32,500
33,407
907
250
15
(235)
24,242
-
(24,242)
1,323,466
1,203,603
(119,863)
37,043
15,868
(21,175)
75,231
18,343
(56,888)
26,350
14,076
(12,274)
17,500
6,640
(10,860)
4,225
4,709
484
38,500
13,334
(25,166)
3,250
428
(2,822)
10,896
6,522
(4,374)
3,275
2,875
(400)
31,750
-
(31,750)
6,000
-
(6,000)
990,287
969,036
(21,251)
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
25%
36%
26%
2%
0% a)
23% b)
11%
6%
13%
9%
28%
9%
3%
15%
22%
0% a)
0%
24%
2,626,140 2,290,831 (335,309) 25% 22%
$ 2,616,050 $ 2,651,262 $ 35,212
5,500
5,500 -
130,000
130,000 -
1,000
1,000 -
96,969
96,969 -
5,293,862
5,020,888 (272,974)
148,173
148,173 -
300,925
300,925 -
105,400
105,400 -
70,000
70,000 -
16,900
16,900 -
154,000
154,000 -
13,000
13,000 -
43,585
43,585 -
13,100
13,100 -
127,000
127,000 -
24,000
24,000 -
3,961,146
3,961,146 -
10,504,560 10,231,586 (272,974)
Transfers In-General Fund
329,040
329,040
- 25% 25% 1,316,158
1,316,158 -
Transfers In-OHP-CDO
24,999
24,999
- 25% 25% 100,000
100,000 -
Transfers In-Acute Care Svcs
91,413
91,413
- 25% 25% 365,657
365,657 -
Transfers In-ABHA
167,063
167,063
- 25% 25% 668,252
668,252 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
5,854,705
5,554,608
(300,097)
25%
36%
15,570,677
15,332,915
(237,762)
Exp.
2,307,477
2,154,147
153,330
25%
23%
9,229,909
9,229,909
-
1,000,725
733,064
267,661
25%
18%
4,002,901
4,002,901
-
185,000
-
185,000
25%
0%
740,000
740,000
-
39,291
37,500
1,791
25%
24%
157,164
157,164
-
360,176
-
360,176
25%
n/a
1,440,703
-
1,440,703
3,892,669
2,924,711
967,958
25%
19%
15,570,677
14,129,974
1,440,703
1,962,036
2,629,897
667,861
-
1,202,941
1,202,941
a) Grant billing received quarterly, in arrears
b) Department of Human Services Grant projected at amended contract amount for FY 11
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 686,081
613,031 $
(73,050)
100%
89%
$ 686,081
$ 613,031
(73,050)
4,125
5,093
968
25%
31%
16,500
16,500
-
688
915
227
25%
33%
a)
2,750
2,500
(250)
40,430
39,886
(544)
25%
25%
161,718
161,718
-
270,304
242,644
(27,660)
25%
22%
b)
1,081,217
1,081,217
-
66,663
71,836
5,173
25%
27%
266,652
266,652
-
46,000
40,212
(5,788)
25%
22%
c)
184,000
175,000
(9,000)
70,958
80,406
9,448
25%
28%
283,830
283,830
-
194,241
219,306
25,065
25%
28%
776,962
776,962
-
88,443
59,008
(29,435)
25%
17%
d)
353,771
353,771
-
781,852
759,306
(22,546)
25%
24%
3,127,400
3,118,150
(9,250)
Trans In-GF
63,348
63,348
- 25% 25%
253,387
253,387 -
Trans In-GF for Lng Rng Ping
129,000
129,000
- 25% 25%
516,000
516,000 -
TOTAL RESOURCES
1,660,281
1,564,685
(95,596) 25% 34%
4,582,868
4,500,568 (82,300)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
350,599
341,517
9,082
Admin-GIS
54,034
50,917
3,117
Admin-Code Enforcement
46,183
45,380
803
Building Safety
125,083
119,890
5,193
Electrical
46,902
43,512
3,390
Contract Services
61,063
59,249
1,814
Env Health-On Site Pgm
58,002
99,200
(41,198)
Planning-Current
172,573
128,789
43,784
Planning-Long Range
123,107
160,698
(37,591)
Transfers Out (D/S Fund)
43,328
-
43,328
Contingency
64,846
-
64,846
Exp.
25%
24%
1,402,396
1,402,396 -
25%
24%
216,135
216,135 -
25%
25%
184,732
184,732 -
25%
24%
500,330
500,330 -
25%
23%
187,606
187,606 -
25%
24%
244,251
244,251 -
25%
43% e)
232,006
220,000 12,006
25%
19%
690,290
690,290 -
25%
33% f)
492,427
492,427 -
25%
0%
173,310
173,310 -
25%
n/a
259,385
- 259,385
TOTAL REQUIREMENTS 1,145,720 1,049,152 96,568 25% 23%
NET (Resources - Requirements) 514,561 515,533 972
Revenues 759,306
Expenditures 1,049,152
Net from Operations (289,846)
4,582,868 4,311,477 271,391
- 189,091 189,091
3,127,400 3,118,150 (9,250)
4,582,868 4,311,477 271,391
(1,455,468) (1,193,327) 262,141
a) Custom GIS work revenue sporadic
b) YTD revenue is low in relation to budget, it is expected that budget projections will be met, as several large projects are expected
to generate significant revenue later in the fiscal year
c) City of Redmond receipts lag one month behind
d) Grant payments received irregularly
e) Includes $35,651 in time management payout to retired employee, to be made up by salary savings as position will remain unfilled
0 Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue
ROAD
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
1
Year End
Budget
Actual
Variance
FY %
Coll. %1
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$3,430,429
$ 3,419,603
$ (10,826)
100%
100%
$ 3,430,429
$ 3,419,603
$ (10,826)
Revenues
Mineral Lease Royalties
5,000
5,108
108
25%
26%
20,000
20,000
-
Forest Receipts
559,250
-
(559,250)
25%
0%
a)
2,237,000
2,237,000
-
State Miscellaneous
24,246
-
(24,246)
25%
0%
96,984
96,984
-
Motor Vehicle Revenue
2,500,000
2,024,516
(475,484)
25%
20%
b)
10,000,000
10,000,000
-
City of Bend
68,750
-
(68,750)
25%
0%
c)
275,000
275,000
-
City of Redmond
87,500
-
(87,500)
25%
0%
c)
350,000
350,000
-
City of Sisters
2,500
-
(2,500)
25%
0%
c)
10,000
10,000
-
City of La Pine
2,500
-
(2,500)
25%
0%
c)
10,000
10,000
-
Admin Recovery (SDC)
-
507
507
25%
n/a
-
1,000
1,000
Miscellaneous
5,000
8,134
3,134
25%
41%
20,000
20,000
-
Road Vacations
250
500
250
25%
50%
1,000
1,000
-
Interest on Investments
10,000
7,664
(2,336)
25%
19%
40,000
40,000
-
Other Bank/LGIP Interest
-
61
61
25%
n/a
-
100
100
Parking Fees
225
-
(225)
25%
0%
900
900
-
Interfund Contract
187,500
234
(187,266)
25%
0%
d)
750,000
750,000
-
Equipment Repairs
62,500
33,759
(28,741)
25%
14%
250,000
250,000
-
Vehicle Repairs
22,500
-
(22,500)
25%
0%
90,000
90,000
-
LID Construction
2,500
-
(2,500)
25%
0%
d)
10,000
10,000
-
Vegetation Management
8,750
-
(8,750)
25%
0%
d)
35,000
35,000
-
Forester
6,250
-
(6,250)
25%
0%
d)
25,000
25,000
-
Car Washes
750
-
(750)
25%
0%
3,000
3,000
-
Car Rental
125
-
(125)
25%
0%
500
500
-
Sale of Equip & Material
150,875
78,573
(72,302)
25%
13%
603,500
603,500
-
Total Revenues
3,706,971
2,159,056
(1,547,915)
25%
15%
14,827,884
14,828,984
1,100
Trans In - Solid Waste
72,935
72,935
-
25%
25%
291,740
291,740
-
Trans In - Transp SDC
50,000
50,000
-
25%
25%
200,000
200,000
-
Trans In-Road Imp Res
3,010
-
(3,010)
25%
0%
12,040
12
040
-
,
TOTAL RESOURCES
7,263,345
5,701,594
(1,561,751)
25%
39%
18,762,093
18,752,367
(9,726)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,438,242
1,328,404
109,838
25%
23%
5,752,967
5,752,967
-
Materials and Services
2,350,256
2,353,269
(3,013)
25%
25%
9,401,023
9,401,023
-
Capital Outlay
292,923
-
292,923
25%
0%
1,171,691
1,171,691
-
Transfers Out
100,000
-
100,000
25%
0%
400,000
400,000
-
Contingency
509,103
-
509,103
25%
n/a
2,036,412
-
2
036
412
,
,
TOTAL REQUIREMENTS
4,690,524
3,681,673
1,008,851
25%
20%
18,762,093
16,725,681
2,036,412
NET (Resources - Requirements)
2,572,821
2,019,921
(552,900)
-
2,026,686
2,026,686
a) Annual payment-January 2011
b) Gas tax will increase by 25% ($.06/gal.) effective January 2011
c) Billed upon completion of work
d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 616,371
$ 728,649
$ 112,278
100%
118%
$ 616,371
$ 728,649
$ 112,278
Revenues
DOC Measure 57
54,326
217,350
163,024
25%
100%
a)
217,305
217,350
45
State Miscellaneous
1,075
-
(1,075)
25%
0%
b)
4,301
4,301
-
Alternate Incarceration
7,730
30,918
23,188
25%
100%
a)
30,918
30,918
-
State Subsidy
3,250
3,327
77
25%
26%
13,000
13,000
-
SB 1145
740,498
740,497
(1)
25%
25%
2,961,990
2,961,990
-
Probation Work Crew Fees
9,500
5,395
(4,105)
25%
14%
c)
38,000
38,000
-
Miscellaneous
750
1,260
510
25%
42%
3,000
3,000
-
Electronic Monitoring Fee
42,500
37,354
(5,146)
25%
22%
170,000
170,000
-
Probation Superv. Fees
52,500
55,276
2,776
25%
26%
210,000
210,000
-
Interest on Investments
2,250
2,847
597
25%
32%
9,000
9,000
-
Interfund - Sheriff
12,500
12,500
-
25%
25%
50,000
50,000
-
Crime Prevention Grant
12,500
12,500
-
25%
25%
50,000
50,000
-
Total Revenues
939,379
1,119,224
179,845
25%
30%
3,757,514
3,757,559
45
Transfers In-General Fund
28,758
28,758
-
25%
25%
115,029
115,029
-
TOTAL RESOURCES
1,584,508
1,876,631
292,123
25%
42%
4,488,914
4,601,237
112,323
REQUIREMENTS: Exp.
Expenditures
Personal Services
788,225
743,504
44,721
25%
24%
3,152,899
3,152,899
-
Materials and Services
223,569
178,619
44,950
25%
20%
894,274
894,274
-
Capital Outlay
25
-
25
25%
0%
100
-
100
Contingency
110,410
-
110,410
25%
n/a
441,641
-
441,641
TOTAL REQUIREMENTS
1,122,229
922,123
200,106
25%
21%
4,488,914
4,047,173
441,741
NET (Resources - Requirements)
462,279
954,508
492,229
-
554,064
554,064
a) Annual payment received in July
b) Payment from Parole Board for hearings not yet received
c) Increase in fee waivers from court due to economic conditions
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 562,762
$ 635,340
$ 72,578
100%
113%
$ 562,762
$
635,340
$ 72,578
Revenues
Federal Grants
56,613
-
(56,613)
25%
0%
226,450
$
226,450
-
Title IV - Family Sup/Pres
15,938
-
(15,938)
25%
0%
63,750
$
63,750
-
HealthyStart Medicaid
23,750
-
(23,750)
25%
0%
95,000
$
95,000
-
Level 7 Services
64,496
-
(64,496)
25%
0%
257,984
$
257,984
-
State Prevention Funds
3,625
-
(3,625)
25%
0%
a)
14,500
$
17,000
2,500
HealthyStart /R-S-G
77,231
70,409
(6,822)
25%
23%
b)
308,924
$
263,596
(45,328)
OCCF Grant
151,081
142,043
(9,038)
25%
24%
b)
604,323
$
544,501
(59,822)
Charges for Svcs-Misc
2,000
310
(1,690)
25%
4%
8,000
$
8,000
-
Court Fines & Fees
18,750
20,044
1,294
25%
27%
75,000
$
78,000
3,000
Interest on Investments
5,000
1,606
(3,394)
25%
8%
c)
20,000
$
8,000
(12,000)
Grants-Private
1,250
-
(1,250)
25%
0%
5,000
$
5,000
-
Donations
-
157
157
25%
n/a
-
$
157
157
Miscellaneous
64,639
28,475
(36,164)
25%
11%
d)
258,554
$
118,500
(140,054)
Total Revenues
484,373
263,044
(221,329)
25%
14%
1,937,485
1,685,938
(251,547)
Trans from General Fund
71,082
71,082
-
25%
25%
284,333
284,333
-
Trans from GF-Other
6,250
6,250
-
25%
25%
25,000
25,000
-
Total Transfers In
77,332
77,332
-
25%
25%
309,333
309,333
-
TOTAL RESOURCES
1,124,467
975,716
(148,751)
25%
35%
2,809,580
2,630,611
(178,969)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Exp.
149,890
123,470 26,420 25%
21% e) 599,559 543,424
56,135
450,342
56,727 393,615 25%
3% b) 1,801,367 1,657,922
143,445
25
- 25 25%
0% 100 -
100
102,139
- 102,139 25%
n/a 408,554 -
408,554
702,396 180,197 522,199 25% 6%
NET (Resources - Requirements) 422,071 795,519 373,448
2,809,580 2,201,346 608,234
429,265 429,265
a) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $14,500 grant received
b) Governor's mandated State General Fund reductions in July & Sept 2010. Additional $19,900 grant received
c) Interest revenue projected to be less than budgeted
d) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will not be received
e) Personnel costs will be less than budgeted due to open positions
SOLID WASTE
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 392,509
$ 318,001
$ (74,508)
100%
81%
$ 392,509
$ 318,001
$ (74,508)
Revenues
Miscellaneous
7,000
6,574
(426)
25%
23%
28,000
28,000
-
Franchise 3% Fees
50,000
8,406
(41,594)
25%
4%
a)
200,000
200,000
-
Commercial Disp. Fees
210,000
237,116
27,116
25%
28%
840,000
840,000
-
Private Disposal Fees
328,500
407,149
78,649
25%
31%
1,314,000
1,314,000
-
Franchise Disposal Fees
914,750
1,083,069
168,319
25%
30%
3,659,000
3,659,000
-
Yard Debris
18,250
30,870
12,620
25%
42%
b)
73,000
73,000
-
Special Waste
6,250
3,445
(2,805)
25%
14%
25,000
25,000
-
Interest
3,125
2,045
(1,080)
25%
16%
12,500
12,500
-
Sale of Carbon Credits
20,000
-
(20,000)
25%
0%
c)
80,000
80,000
-
Recyclables
5,000
11,637
6,637
25%
58%
d)
20,000
20,000
-
Total Revenues
1,562,875
1,790,311
227,436
25%
29%
6,251,500
6,251,500
-
TOTAL RESOURCES
1,955,384
2,108,312
152,928
25%
32%
6,644,009
6,569,501
(74,508)
REQUIREMENTS
Exp.
Expenditures
Personal Services
400,030
404,384
(4,354)
25%
25%
1,600,118
1,600,118
-
Materials and Services
716,457
446,071
270,386
25%
16%
e)
2,865,829
2,865,829
-
Debt Service
242,517
-
242,517
25%
0%
f)
970,066
970,066
-
Capital Outlay
29,500
-
29,500
25%
0%
g)
118,000
118,000
-
Transfers Out-Road
72,935
72,935
-
25%
25%
h)
291,740
291,740
-
Contingency
199,564
-
199,564
25%
n/a
798,256
-
798,256
TOTAL REQUIREMENTS
1,661,003
923,390
737,613
25%
14%
6,644,009
5,845,753
798,256
NET (Resources - Requirements) 294,381 1,184,922 890,541
a) Franchise fees are received in April. Wilderness Garbage pays monthly
b) Seasonal material - revenue will decrease in winter
c) No market at this time
d) Markets for recyclables varies throughout the year - usually declines in the winter
e) Larger expenditures (i.e. grinding at $75,000) made intermittently during year
f) Expended in November ($367,098) and May ($602,968)
g) Will be expended by December 31, 2010
h) Transfers made quarterly
723,748 723,748
RISK MANAGEMENT
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget Actual Variance % of FY % Coll. Pro'ection Budget Variance
I
RESOURCES:
Beginning Net Working Capital
$2,500,000
$2,374,541
($125,460)
Revenues
Inter-fund Charges:
General Liability
83,958
83,958
(0)
Property Damage
73,505
73,505
0
Vehicle
45,678
45,678
-
Workers' Compensation
226,590
225,127
(1,463)
Unemployment
42,609
42,508
(101)
Claims Reimb-Workers' Compensation
7,500
-
(7,500)
Claims Reimb-Gen Liab/Property
5,000
10,110
5,110
Process Fee-Events/Parades
375
630
255
Miscellaneous
500
-
(500)
Skid Car Training
5,500
1,120
(4,380)
Interest on Investments
7,500
5,291
(2,209)
TOTAL REVENUES
498,715
487,927
(10,789)
TOTAL RESOURCES
2,998,715
2,862,468
(136,248)
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
45,660
Defense
1,010
Insurance
1,418
Loss Prevention
366
Repair / Replacement
100
Total General Liability
100,000
48,553
51,447
PROPERTY DAMAGE
Insurance
1,255
Repair / Replacement
5,194
Total Property Damage
75,000
6,449
68,551
VEHICLE
Professional Service
1,250
Insurance
390
Loss Prevention
529
Repair / Replacement
5,902
Total Vehicle
30,000
8,071
21,929
WORKERS' COMPENSATION
Settlement / Benefit
159,623
Insurance
46,424
Loss Prevention
7,814
Total Workers' Compensation
162,500
213,861
(51,361)
UNEMPLOYMENT - Settlement/Benefits
40,000
40,000
Total Direct Insurance Costs
407,500
276,934
130,566
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Contingency
TOTAL REQUIREMENTS
NET
72,363 71,183 1,180
57,209 41,810 15,399
25 - 25
129,597 112,993
16,604
586,618 -
586,618
1,123,715 389,927
733,788
1,875,000 2,472,541
597,540
100% 95% $2,500,000 $2,374,541 ($125,460)
25%
25%
335,833
335,833
25%
25%
294,019
294,019
25%
25%
182,710
182,710 -
25%
25%
906,361
906,361 -
25%
25%
170,437
170,437 -
25%
0%
30,000
30,000 -
25%
51%
20,000
20,000 -
25%
42%
1,500
1,500 -
25%
0%
2,000
2,000 -
25%
5%
22,000
22,000 -
25%
18%
30,000
30,000
25%
24%
1,994,860
1,994,860 -
25%
64%
4,494,860
4,369,401 (125,460)
%E
25% 12% 400,000 400,000 -
25% 2% 300,000 280,000 20,000
25% 7% 120,000 115,000 5,000
25%
33%
650,000
680,000 (30,000)
25%
0%
160,000
160,000 -
25%
17%
1,630,000
1,635,000 (5,000)
25%
25%
289,453
289,453
-
25%
18%
228,834
228,834
-
25%
0%
100
-
100
25%
22%
518,387
518,287
100
25%
n/a
2,346,473
-
2,346,473
25%
9%
4,494,860
2,153,287
2,341,573
-
2,216,114
2,216,114
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Year to Date Year End 11 F Budget Actual Variance % of FY % Coll. Budget Projection Variance
Beg. Net Working Capital
$5,861,335 $
6,691,945
$ 830,610
100%
114%
$5,861,335
$6,691,945 $ 830,610
Revenues
Property Taxes - Current
1,589,405
-
(1,589,405)
25%
0%
a)
6,357,621
6,357,621 -
Property Taxes - Prior
34,500
106,321
71,821
25%
77%
138,000
138,000 -
Federal Grants
118,500
-
(118,500)
25%
0%
b)
474,000
474,000 -
State Reimbursement
2,500
1,518
(982)
25%
15%
10,000
10,000 -
Telephone User Tax
137,500
-
(137,500)
25%
0%
c)
550,000
550,000 -
Data Network Reimb.
3,000
1,528
(1,472)
25%
13%
d)
12,000
12,000 -
Jefferson County
7,750
490
(7,260)
25%
2%
31,000
31,000 -
User Fee
12,500
45,869
33,369
25%
92%
e)
50,000
50,000 -
COPS Reimbursements
7,500
-
(7,500)
25%
0%
30,000
30,000 -
Contract Payments
17,500
-
(17,500)
25%
0%
d)
70,000
70,000 -
Miscellaneous
2,125
2,150
25
25%
25%
8,500
8,500 -
Interest
10,000
13,069
3,069
25%
33%
40,000
40,000 -
Interest on Unsegregated Tax
500
41
(459)
25%
2%
2,000
2,000 -
Total Revenues
1,943,280
170,986
(1,772,294)
25%
2%
7,773,121
7,773,121 -
TOTAL RESOURCES
7,804,615
6,862,931
(941,684)
25%
50%
13,634,456
14,465,066 830,610
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,002,200
895,044
107,156
25%
22%
4,008,798
4,008,798 -
381,036
329,500
51,536
25%
22%
1,524,144
1,524,144 -
140,750
-
140,750
25%
0%
563,000
563,000 -
253,515
754,061
(500,546)
25%
74% f)
1,014,061
1,014,061 -
1,631,113
-
1,631,113
25%
n/a
6,524,453
- 6,524,453
3,408,614
1,978,605
1,430,009
25%
15%
13,634,456
7,110,003 6,524,453
4,396,001
4,884,326
488,325
-
7,355,063 7,355,063
a) Approximately 85% of the property taxes are collected in October and November
b) Grants - Billings will be sent to OEM (Oregon Emergency Mgmt) this month
c) Received quarterly
d) Yearly agency billings will be mailed out next month
e) Crooked River Ranch paid annual fee
f) Transfers made as requested. Transfer to New Facility Property Fund, $754,061, made 9/15/10 & Transfer to Reserve Fund, $260,000,
will be made in 3rd Qtr
Health Benefits Trust
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital $
16,400,000
$ 16,988,140
$ 588,140
100%
104%
$16,400,000
$16,988,140
588,140
Revenues:
Internal Premium Charges
2,811,500
2,851,412
39,912
25%
25%
a)
11,246,000
11,403,534
157,534
P/T Emp - Add'I Prem
12,500
9,643
(2,857)
25%
19%
50,000
50,000
-
Employee Prem Contribution
125,000
120,645
(4,355)
25%
24%
500,000
500,000
-
COIC
243,750
343,962
100,212
25%
35%
975,000
975,000
-
Retiree / COBRA Co-Pay
112,500
176,538
64,038
25%
39%
450,000
450,000
-
Prescription Rebates
-
23,543
23,543
25%
n/a
-
23,543
23,543
Interest
25,000
34,800
9,800
25%
35%
100,000
100,000
-
Total Revenues
3,330,250
3,560,542
230,292
25%
27%
13,321,000
13,502,077
181,077
TOTAL RESOURCES
19,730,250
20,548,682
818,432
92%
69%
29,721,000
30,490,217
769,217
REQUIREMENTS
Exp.
Expenditures:
Personal Services
32,320
30,456
1,864
25%
24%
129,280
129,280
-
Materials & Services
Claims Paid-Medical/Rx
3,390,311
2,919,124
471,186
25%
22%
b)
13,561,242
11,676,497
1,884,745
Claims Paid-Dental/Vision
509,595
405,804
103,790
25%
20%
b)
2,038,378
1,623,217
415,161
Refunds
-
(21,128)
21,128
25%
n/a
-
(21,128)
21,128
Insurance Expense
82,500
85,782
(3,282)
25%
26%
330,000
330,000
-
State Assessments
18,750
62,429
(43,679)
25%
n/a
75,000
75,000
-
Administration Fee
75,000
73,942
1,058
25%
25%
300,000
300,000
-
PPO Fee
10,000
9,816
184
25%
25%
40,000
40,000
-
Health Impact
12,750
12,618
132
25%
25%
51,000
51,000
-
Workplace Clinic
Healthstat
-
31,490
(31,490)
25%
n/a
-
31,490
(31,490)
Equipment
-
-
-
25%
n/a
-
-
-
Remodel
-
9,688
(9,688)
25%
n/a
-
9,688
(9,688)
Miscellaneous
-
295
(295)
25%
n/a
-
295
(295)
Other
37,785
9,716
28,070
25%
6%
151,141
151,141
-
Total Materials & Services
4,136,690
3,599,576
537,115
25%
22%
16,546,761
14,267,199
2,279,562
Capital Outlay
100.00
-
100
25%
0%
100
-
100
Contingency
3,261,215
-
3,261,215
25%
0%
13,044,859
-
13,044,859
TOTAL REQUIREMENTS
7,430,325
3,630,032
3,800,293
25%
12%
29,721,000
14,396,479
15,324,521
NET (Resources - Requirements) 12,299,925 16,918,650 4,618,725 - 16,093,737 16,093,737
a) Year End Projection is amount appropriated in operating departments' budgets.
b) Projection based on annualizing 13 weeks of claims paid. YTD actual is $254,139 per week.
Deschutes County - Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,809
$ 6,590
$ 3,781
100%
235%
$ 2,809
$ 6,590
$ 3,781
Receipts:
Special Events Revenues
169,436
280,734
111,298
25%
41%
a)
677,742
766,475
88,733
Interest
500
374
(126)
25%
19%
2,000
1,875
(125)
Storage
12,750
-
(12,750)
25%
0%
b)
51,000
51,000
-
Camping at F & E
2,250
440
(1,810)
25%
5%
9,000
9,440
440
Horse Stall Rental
10,500
255
(10,245)
25%
1%
42,000
42,255
255
Concession % - Food
52,750
72,930
20,180
25%
35%
a)
211,000
206,930
(4,070)
Rights (Signage, etc.)
23,250
14,000
(9,250)
25%
15%
93,000
94,000
1,000
Interfund Contract
11,250
-
(11,250)
25%
0%
c)
45,000
45,000
-
Miscellaneous
1,104
9,363
8,260
25%
n/a
4,414
14,040
9,626
Total Receipts
283,789
378,096
94,307
25%
33%
1,135,156
1,231,015
95,859
Transfers In
General Fund (001)
49,480
49,480
-
25%
25%
197,919
197,919
-
Room Tax (160)
6,218
6,218
-
25%
25%
24,873
24,873
-
Welcome Center (170)
20,000
20,000
-
25%
25%
80,000
80,000
-
Annual County Fair (619)
57,808
-
(57,808)
25%
0%
d)
231,232
175,000
(56,232)
Reserve Fund (617)
25
-
(25)
25%
0%
100
100
-
Total Transfers In
133,531
75,698
(57,833)
534,124
477,892
(56,232)
TOTAL RESOURCES
420,129
460,384
40,255
25%
28%
1,672,089
1,715,497
43,408
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
232,973
229,210
3,763
25%
25%
931,893
928,130
3,763
Materials and Services
119,171
155,385
(36,214)
25%
33% e)
476,685
526,899
(50,214)
Debt Service
28,891
-
28,891
25%
0%
115,563
115,563
-
Capital Outlay
25
-
25
25%
0%
100
-
100
Total Expenditures
381,060
384,595
(3,535)
1,524,241
1,570,592
(46,351)
Transfers Out - Reserve Fund
2,500
-
2,500
25%
0%
10,000
10,000
-
Contingency
34,462
-
34,462
25%
n/a
137,848
-
137,848
TOTAL REQUIREMENTS
418,022
384,595
33,427
25%
23%
1,672,089
1,580,592
91,497
NET (Resources - Requirements)
2,107
75,788
73,682
-
134,905
134,905
a) Revenue unusually high in July and August due to BMW and FMCA events.
b) Most storage activity begins in October.
c) Interfund contract revenue is for park maintenance, from Fund 130
d) Cash flow from Fair 2010 is projected to be $57,000 less than budgeted
e) Year to date amounts include costs associated with BMW and FMCA events and expenditures for HVAC repairs.
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Deschutes County
Bethlehem Inn (Fund 128)
Threee Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Grants - Private
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service:
Negative Interest Revenue
Interest Payment
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Proiection Variance
$ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490
2,861,000
- (2,861,000)
8% 0%
2,861,000
- (2,861,000)
2,861,000
- (2,861,000)
8% 0%
2,861,000
- (2,861,000)
136,000
(2,722,510) (2,858,510)
8% -2002%
136,000
(2,722,510) (2,858,510)
Exp.
36,000
5,843 30,157
8% 16%
36,000 36,000 -
100,000
- 100,000
8% 0% a)
100,000 - 100,000
136,000
5,843 130,157
8% 4%
136,000 - 100,000
NET (Resources - Requirements) -
(2,728,353) (2,728,353)
a) September 2010 interest expense - $1,
805.31
b) Recap of expenditures - inception through September, 2010
Land/Building (Amertitle) - July 2007
$ 2,241,313
Hickman Williams
17,578
City of Bend - May 2008
250,000
KN EX CO
5,289
Kleinfelder
3,732
Total expended on facility
2,517,913
Interest on Negative Cash Balance
210,440
Total expended
$ 2,728,353
b) - (2,722,510) (2,758,510)
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of September 30, 2010
G. Friesen Associates, Inc.
Original Contract
Change Orders:
Change Order #1 (Note a)
Total
Paid through September 30, 2010
Balance
Construction Contract
M A DeAtley Construction Inc
Original Contract
Change Orders:
Change Order #1
Change Order #2
Change Order #3
Change Order #4
Change Order #5
Change Order #6
Change Order #7 (not likely to occur)
Change Order #8
Change Order #9
Change Order #10
Change Order #11
Change Order #12
Change Order #13
Total
Paid through September 30, 2010
Balance
Closure Fund I Projects Fund
611
613
Total
241,869.00
182,516.00
424,385.00
19,656.00
-
19,656.00
261,525.00
182,516.00
444,041.00
255,317.56
176,308.57
431,626.13
6,207.44
6,207.43
12,414.87
"Cell 5"
2,097,140.50 3,290,779.98 5,387,920.48
14,302.54
24,885.69
152,500.00
1,332.00
45,095.00
152,500.00
148,958.89
45,095.00
14,302.54
24,885.69
305,000.00
148,958.89
1,332.00
2,486.98
26,000.00
2,318,647.71
1,983,230.82
335,416.89
225,000.00
5,167.76
3,200.00
6,354.75
3,877,056.38
3,202,139.17
674,917.21
225,000.00
2,486.98
5,167.76
3,200.00
6,354.75
26,000.00
6,195,704.09
5,185,369.99
1,010,334.10
Total of Engineering & Construction Contracts
Original Contracts
2,339,009.50
3,473,295.98
5,812,305.48
Change Orders
215,163.21
579,921.65
795,084.86
Total
2,554,172.71
4,053,217.63
6,607,390.34
Paid through September 30, 2010
2,238,548.38
3,378,447.74
5,616,996.12
Balance
315,624.33
674,769.89
990,394.22
Notes:
a) Additional landfill gas investigation per DEQ as part of a requirement
to address offsite landfill gas migration.
b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678
has been expended and reported as "Construction in Progress" on the County's
CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction,
Taylor NW, KN EX Co, Jack Robinson & Sons.
c) To date in FY 2010, payment has been made to Central Electric Co-op:
$13,311 for the Closure of Area A and $20,822 for Cell 5.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2011
I I
BOCC Conference & Travel Jul Aug Sep YTD Total
Tammy Baney j
Travel Meals - 20 j -
20
Accommodations j - 77 -
77
Mileage reimbursement - 240 -
240
Ground Transport/Parking - - -
-
Total Baney ! - ! 337
-
337
Dennis Luke
Travel Meals - 56
37 j
93
Accommodations 77 76 !
153
Mileage reimbursement- 282
178 460
Ground Transport/Parking - 17
- j 17
Total Luke - 432
292 723
Alan Unger j
Airfare 1,133 -
- 1,133
Ground Transport/Parking - -
- -
Total Unger 1,133 - j
- 1,133
Total - BOCC Department
j
Travel Meals - 76
37 113
Accommodations - 154
76 230
Airfare - -
- 1,133
Mileage Reimbursement j 522
178 ! 700
Ground Transport - ! 17
- 17
Total - BOCC Department - j 769
292 2,193
FY 2011 Budget
19,600
Percent of FY 2011 Budget Expended j
11.2%
!
I
BOCC County College
Public Information - -
1,874 1,874
Office/Copier Supplies
- -
33
33
Meeting Supplies
- -
295
295
j
- -
j 2,202
2,202
9/24/2010
Building Services - 620
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
$ 310,000
$ 371,047
$ 61,047
100%
Revenues
Cleaning/Maintenance
22,503
15,325
(7,178)
25%
Utility Reimbursement
2,075
5,913
3,838
25%
Facilities Charge to State
44,499
29,170
(15,329)
25%
Miscellaneous
-
677
677
25%
Interest on Investments
1,750
955
(795)
25%
Building Svcs Indirect Chgs
497,810
497,807
-
25%
Total Revenues
568,637
549,847
(18,787)
25%
Transfers In
19,481
19,481
0
25%
TOTAL RESOURCES
898,118
940,375
42,260
25%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
n/a
$ 310,000
$ 371,047 $ 61,047
17%
90,012
90,012 -
71%
8,300
8,300 -
16%
177,996
177,996 -
n/a
-
- -
14%
7,000
7,000 -
25%
1,991,229
1,991,229 -
240/6
2,274,537
2,274,537 -
25%
77,925
77,925 -
35%
2,662,462
2,723,509 61,047
Exp.
415,051 407,554
7,497 25% 25%
1,660,202 1,660,202 -
196,644 173,370
23,275 25% 22%
786,577 786,577 -
1,500 -
1,500 25% 0%
6,000 6,000 -
52,421 -
52,421 25% 0%
209,683 - 209,683
665,616 580,924 84,692 25% 22%
2,662,462 2,452,779 209,683
NET (Resources - Requirements) 232,503 359,452 126,952 - 270,730 270,730
Admin Services - 625
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date Year End
Budget Actual Variance FY % Coll. % Budge t Projection Variance
RESOURCES:
Beg. Net Working Capital $ 120,000 $ 70,480 $ (49,520) 100% n/a $ 120,000 $ 70,480 $ (49,520)
Revenues
Miscellaneous
-
10
10
Interest on Investments
193
230
37
Admin Dept Indirect Chgs
220,435
220,706
271
Total Revenues
220,627
220,946
319
Transfers In-General Fund
10,000
10,000
-
TOTAL RESOURCES
350,627
301,425
(49,202)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
25%
n/a
-
10 10
25%
30%
770
770 -
25%
25%
881,738
881,738 -
25%
25%
882,508
882,518 10
25%
25%
40,000
40,000 -
25%
29%
1,042,508
992,998 (49,510)
Exp.
211,447 205,193
6,254
25%
24%
845,787 845,787 -
28,998 12,542
16,456
25%
11%
115,993 115,993 -
25 -
25
25%
0%
100 - 100
20,157 -
20,157
25%
0%
80,628 - 80,628
260,627 217,735 42,892 25% 21%
1,042,508 961,780 80,728
NET (Resources - Requirements) 90,000 83,690 (6,310) - 31,218 31,218
BOCC - 628
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
$ 100,000
$ 95,210 $
(4,790)
100%
n/a
Revenues
Sale Map Photo or Copies
38
25
(13)
25%
n/a
Interest on Investments
175
223
48
25%
n/a
Admin Dept Indirect Chgs
90,205
90,316
111
25%
25%
TOTAL RESOURCES
190,418
185,774
(4,643)
25%
40%
REQUIREMENTS: Exp.
$ 100,000 $ 95,210 $ (4,790)
150 150 -
700 700 -
360,820 360,820 -
461,670 456,880 (4,790)
Expenditures
Personal Services
84,386
83,513
873
25%
25%
337,544
337,544
-
Materials and Services
24,224
29,268
(5,044)
25%
30%
96,897
96,897
-
Capital Outlay
25
-
25
25%
0%
100
-
100
Contingency
6,782
-
6,782
25%
0%
27,129
-
27,129
TOTAL REQUIREMENTS
115,417
112,781
2,636
25%
24%
461,670
434,441
27,229
NET (Resources - Requirements)
75,001
72,993
(2,007)
-
22,439
22,439
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
Finance - 630
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 500,000
$ 573,333
$ 73,333
100%
Revenues
Investment Fee
20,000
12,484
(7,516)
25%
COLES/CODE Contract
1,362
-
(1,362)
25%
Interest on Investments
3,000
1,184
(1,816)
25%
Interfund Contracts
5,000
5,000
-
25%
Administrative Fee
3,000
3,000
-
25%
Finance Dept Indirect Chgs
206,969
207,223
255
25%
Total Revenues
239,330
228,892
(10,438)
25%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
739,330 802,224
n/a $ 500,000 $ 573,333 $ 73,333
16%
80,000
80,000 -
n/a
5,446
5,446 -
10%
12,000
12,000 -
25%
20,000
20,000 -
25%
12,000
12,000 -
25%
827,874
827,874 -
24%
957,320
957,320 -
62,894 25% 55%
Exp.
1,457,320 1,530,653 73,333
216,698 206,288
10,409 25% 24%
866,790 866,790 -
68,011 90,868
(22,857) 25% 33%
272,044 272,044 -
2,500 -
2,500 25% 0%
10,000 - 10,000
77,122 -
77,122 25% 0%
308,486 - 308,486
364,330 297,156 67,174 25% 20%
NET (Resources - Requirements) 375,000 505,068 130,068
1,457,320 1,138,834 318,486
391,819 391,819
a) Will be paid in June 2011.
Legal-640
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 90,000
$ 128,128 $
38,128
100%
n/a
Revenues
Sale Map Photo or Copies
75
140
65
25%
47%
Miscellaneous
750
-
(750)
25%
0%
Interest on Investments
375
344
(31)
25%
23%
Interfund Contract
3,750
-
(3,750)
25%
0%
Legal Counsel Indirect Chgs
188,658
188,658
0
25%
25%
Total Revenues
193,608
189,142
(4,466)
TOTAL RESOURCES
283,608 317,270
33,662 25% 37%
Exp.
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
187,089 176,420
10,670 25%
24%
12,119 6,916
5,203 25%
14%
25 -
25 25%
0%
16,875 -
16,875 25%
0%
TOTAL REQUIREMENTS 216,108 183,335 32,773 25% 21%
NET (Resources - Requirements) 67,500 133,935 66,435
$ 90,000 $ 128,128 $ 38,128
300
300 -
3,000
3,000 -
1,500
1,500 -
15,000
15,000 -
754,632
754,632 -
774,432 774,432
864,432 902,560 38,128
748,357 748,357 -
48,475 48,475 -
100 - 100
67,500 - 67,500
864,432 796,832 67,600
105,728 105,728
Personnel - 650
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Miscellaneous
Interest on Investments
Personnel Indirect Chgs
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End
Projection Variance
Budget Actual Variance FY % Coll. % Budget
$ 290,000
$ 351,450 $
61,450
100%
nla
$ 290,000
$ 351,450 $ 61,450
250
13,722
13,472
25%
1372% a)
1,000
13,722 12,722
1,500
831
(669)
25%
14%
6,000
6,000 -
181,333
181,333
0
25%
25%
725,330
725,330 -
183,083
195,886
12,803
25%
27%
732,330
745,052 12,722
473,083 547,336 74,254
1,022,330 1,096,502 74,172
Ex p.
150,269
144,919
5,349
25%
24%
85,039
28,025
57,014
25%
8%
25
-
25
25%
0%
20,250
-
20,250
25%
0%
255,583
172,945
82,638
25%
17%
217,500
374,391
156,891
601,074
601,074
-
340,156
340,156
-
100
-
100
81,000
-
81,000
1,022,330
941,230
81,100
-
155,272
155,272
a) Manley Services Payment
Information Tech - 660
Statement of Financial Operating Data
Three Months Ended September 30, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 435,000 $
480,723
$ 45,723
100%
nla
$ 435,000
$ 480,723 $ 45,723
Revenues
City of Redmond
-
-
-
25%
n/a
-
- -
Miscellaneous
250
-
(250)
25%
0%
1,000
1,000 -
Interest on Investments
1,500
1,119
(381)
25%
19%
6,000
6,000 -
Leases
5,250
7,048
1,798
25%
n/a
21,000
21,000 -
I T Indirect Chgs
505,811
505,811
-
25%
25%
2,023,245
2,023,245 -
Total Revenue
512,811
513,978
1,167
25%
25%
2,051,245
2,051,245 -
Transfers In-General Fund
16,500
16,500
-
25%
25%
66,000
66,000 -
TOTAL RESOURCES
964,311
1,011,202
46,891
25%
40%
2,552,245
2,597,968 45,723
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
456,439
452,592 3,847
25% 25%
1,825,757 1,825,757 -
130,719
120,072 10,647
25% 23%
522,877 522,877 -
25
- 25
25% 0%
100 - 100
50,878
- 50,878
25% 0%
203,511 - 203,511
TOTAL REQUIREMENTS 638,061 572,665 65,397 25% 22%
NET (Resources - Requirements) 326,250 438,537 112,287
2,552,245 2,348,634 203,611
249,334 249,334
IT Reserve - 661
Statement of Financial Operating Data
Three Months Ended September 30, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Interest
Interfund Contract
IT Reserve Charges
Total Revenue
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
$ 161,896 $
212,360 $
50,464
100%
n/a
$ 161,896
$ 212,360 $ 50,464
500
464
(36)
25%
23%
2,000
2,000 -
-
3,400
3,400
25%
n/a a)
-
3,400 3,400
58,500
58,500
-
25%
25%
234,000
234,000 -
59,000
62,364
3,364
25%
26%
236,000
239,400 3,400
TOTAL RESOURCES
220,896
274,724
53,828
25% 69%
REQUIREMENTS:
Exp.
Expenditures
Materials and Services
18,500
-
18,500
25% 0% b)
Capital Outlay
31,000
39,771
(8,771)
25% 32% b)
Res for Future Expenditure
49,974
-
49,974
25% 0%
TOTAL REQUIREMENTS
99,474
39,771
59,703
25% 10%
NET (Resources - Requirements)
121,422
234,953
113,531
397,896 451,760 53,864
74,000
74,000 -
124,000
124,000 -
199,896
- 199,896
397,896
198,000 199,896
-
253,760 253,760
a) From Solid Waste
TO: BOARD OF COUNTY COMMISSIONERS
FROM: DAVEINBODY
SUBJECT: FY 2011 SPAY AND NEUTER GRANTS
DATE: 10/28/2010
CC: DAVE KANNER, ERIK KROPP
Background
Beginning in November 2007, the Deschutes County Dog License and Pet ID Application provided for
licensees to contribute additional funds to spay and neuter programs in Deschutes County. These funds are
offered in the form of grants to non-profit organizations in Deschutes County offering spay and neuter
services. In November 2008, the first spay and neuter grants were awarded to the Bend Spay and Neuter
Project and the Humane Society of Redmond totaling $4,000. These grants were funded by $2,000 from
licensee contributions and a $2,000 match from the Board of Commissioners through the Video Lottery
Fund. Applications were reviewed by two members of the Dog Board, Judith Parker and Laurel Pierson,
and Dave Inbody, Assistant to the County Administrator. In 2009, a total of $5,000 was awarded consisting
of $2,500 from licensee contributions and a $2,500 match from the Board of Commissioners.
Funding Obiectives
This grant has the following three primary objectives:
1. Expand spay and neuter services in Deschutes County in an effort to reduce the number of
unwanted dogs and cats in the county
2. Provide promotion or education associated with spay and neutering services
3. Outreach to provide services for those who would not otherwise undertake the procedures due to
financial constraints or physical limitations.
Eligibility for Grants
Requirements for applicants to the community grant program:
• The applicant must be a 501(c)(3) tax-exempt organization.
• The organization must be located in Deschutes County.
• The proceeds from the grant must be utilized in support of Deschutes County residents.
• All proceeds must be used for expenses associated with direct spay and neuter services or spay and
neuter education or promotion.
FY 2011 Grants
This year contributions from dog licensees and pet ID applicants totaled $2,397.60. It is requested, similar
to previous years, that the Board of Commissioners provide additional funding in support of this grant. A
grant of $2,602.40 is requested which would create a total amount for spay and neuter grants of $5,000.
The criteria for selection will be the following:
1. Stability and solvency of the organization
2. Ability of funds to provide leverage for receipt of additional funding
3. Program connection to grant funding objectives
A press release will be used distributed soliciting grant applications. This release will also appear on the
website. Additionally, letters of notification will be sent to last year's recipients, as well as the Humane
Society of Central Oregon and all known veterinarian clinics and hospitals in Deschutes County.
Deschutes County Spay and Neuter Grant Application
Complete this application form and return it, along with a letter from the IRS granting your
organization 501(c)(3) tax-exempt status, to the following address:
Dave Inbody
Deschutes County
Department of Administrative Services
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Applications may also be sent via e-mail to davidi deschutes.orq. All documentation must be
received by December 3, 2010. Any applications that have not completed all requested
documentation will not be considered. No information or materials in addition to that specifically
requested in this application will be considered.
Contact Information
Organization Name
Address
City
Zip Code
Phone Number Alternate Phone Number
Fax Number
Website
E-Mail Address
I certify that the all information provided to Deschutes County is correct and that I am authorized by
the governing board of this organization to submit this grant application. Further, I certify that this
organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status.
Additionally, I certify that this organization is located in Deschutes County and any proceed from this
grant will be used in support of Deschutes County residents.
Print Name
Signature _
Title
Date
Organizational Information
In order to be considered for this Spay and Neuter Grant please provide the following pieces of information:
1. Briefly describe the history of your organization (max 150 words):
2. Provide the Mission of your organization
3. Describe the leadership and structure of your organization. If there is a board, include the
names of its members (max 100 words)
4. Briefly describe the primary activities conducted by your organization (max 150 words
5. Provide total expenditures for the most recent 12-month period (the most recent full fiscal
year may be substituted)
6. Provide total financial support received during the most recent 12-month period (the most
recent full fiscal year may be substituted)
7. Describe the specific program or project that this grant will support (max 150 words)
8. Describe how this program or project will positively impact the goal of promoting or
expanding spay and neuter services (max 100 words)
9. Explain the anticipated outcomes of this project or program and describe how success will
be measured (max 100 words)
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