2010-2956-Minutes for Meeting November 29,2010 Recorded 12/14/2010DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
1111111111111111111111111111 III
2010-2956
CLERKS Q 2010.2956
12/14/2010 08;41;19 AM
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 29, 2010
Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Inbody, Assistant to the Administrator; Marty Wynne,
Finance; Tom Anderson and Nick Lelack, Community Development; media
representatives from KTVZ TV and Hillary Borrud of The Bulletin; and one other
citizen.
Chair Luke opened the meeting at 1:30 p.m.
1. Finance Update.
Marty Wynne said there are no new trends to discuss. On December 1, a final
transfer of property taxes will be done; at that time, it will be easier to compare
the numbers to the previous year in regard to collection and delinquency rates.
He asked if the Commissioners have any ideas or suggestions on how to show
information on the report. Commissioner Baney said that the main reason she
asked for this is in regard to change orders for Knott Landfill projects. She
wanted to know whether there was merit in using the same contractor for a
couple of different phases of a project.
Dave Kanner stated that the project remains under budget. Commissioner
Baney would like assurances as to whether it made sense to package the
projects.
The LGIP is down even lower than anticipated at.050. It is expected that rates
will stay low for an extended time until unemployment rates have improved.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 1 of 7 Pages
2. Discussion of Legislative Priorities.
Dave Kanner said that Public Affairs Counsel will want to know what the
County's priorities are for the next legislative session. He has not gotten much
feedback from the departments. One thing that may move forward is legislation
on a regional health authority, which is being pursued only by entities in this
area, probably viewed as a pilot program. The regional health authority concept
might be interesting to some of the other areas.
Discussion occurred regarding events held on farm ground. It appears to be
unlikely that this will be fully addressed by the legislature.
Citizen Andy High of the Central Oregon Builders Association said that the
homebuilding industry is still undecided in this regard but more and more
communities seem to be having issues with this situation. Commissioner Luke
said that it will take a lot of political courage to make significant case. He
knows a little about the process and can try to keep the Board up to date.
Commissioner Unger noted that the business community does not normal fare
well if the legislature gets involved.
Nick Lelack said that a pilot program might lead to changes in the destination
resort situation.
Tom Anderson stated that a legislative concept for the DEQ is another that may
come forward. Commissioner Baney would like to find a way to address the
cost of systems to help out the property owners. Mr. Anderson said that there
are two approved systems at this time. One has a problem in that is being
addressed. Commissioner Unger wondered if the legislative concept opens the
door more for potential sewer systems.
Dave Kanner said there is a pending issue about court fines and fees, and he is
fairly certain that legislation will be introduced to try to merge service districts.
Also, there is statute that prohibits counties under 400,000 people to contract
out the work of law libraries. Commissioner Luke said there has to be a benefit
to the County, and this will help all smaller counties.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 2 of 7 Pages
Mr. High said that Oregon business planners said in September that they will
address the tax structure issue and might drive some of the business agenda
items. There could be some changes in tax structure to help business.
In regard to the destination resort issue, Nick Lelack thinks that there might be
different types of small resorts considered, but environmental groups are trying
to limit this to one per county as part of a pilot program. Whatever happens, if
anything, will probably be as a pilot program that is very limited.
Mr. Kanner stated that priority of issues needs to be set as follows, so that
Public Affairs Counsel will know what the County wants them to adders:
1 = be prepared to draft a bill if no one else does.
2 = play a supportive role to other groups that take the lead.
3 = some interest in tracking, knowing that the status could change.
The Board indicated the following.
• Regional health authority - is a 1 if necessary. It is now a local issue.
Commissioner Baney said she is not certain it is needed.
• Destination resorts - a 2, depending on what might be proposed.
Transportation planning rule - the consensus was that this is a 1. Discussion
occurred 'regarding phasing and useful changes, and setting standards that
might not necessarily work in other situations. Transportation needs to be
addressed to be able to use, for instance, shovel-ready industrial ground for
economic development and job creation.
• Events on EFU ground - a 2. The legislature will probably not address local
issues except areas where this has become a focal point for valley wineries.
It is an opportunity to educate.
• DEQ legislative concept - a 2.
• Court fines and fees - a 2. This is a big issue for the AOC, which will take
the lead.
• Extension services legislation - a 2.
• Law libraries - Mr. Kanner would like to see the County out in front on this
issue. The AOC may not get involved. Most counties have populations
under 400,000, and those are the ones that would be affected. Legislation is
already being written. The Board felt this is a 2 at this point.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 3 of 7 Pages
• Justice court legislation - it was felt this is unlikely to come up again.
Legislation for a Goal 11 exception for south County - a 2. It was felt others
will bring this up.
Modification to the Skyline Forest Bill - a 3. Nick Lelack said that the
DLCD will try to expand the pilot program to the State level. This could be
paired with development rights.
Commissioner Unger would like to see some of the existing State directors
remain when the new Governor takes office.
At the Federal level, it was felt the following need watching:
• Endangered species listings - sage grouse; more public outreach is needed.
• Timber payments reauthorization. Commissioner Luke stated that the AOC
is taking a big lead on this. Senator Wyden may be working on a bill as
well.
• EPA restrictions need to be watched.
• Wilderness designations - impacts and options.
Mr. Kanner noted that department heads are free to support their affiliate
groups, but they need to bring these issues to the Board before they personally
lobby through the County for various issues.
Commissioner Luke suggested that the Board be made aware by other elected
officials of their stance on the issues. They can do what they want, but it would
be helpful for the Board to be informed.
3. Update of Commissioners' Meetings and Schedules.
The Commissioners indicated they would be nearby and available during the
Christmas holidays.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 4 of 7 Pages
OTHER ITEMS.
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
4. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District in the Amount of
$10,354.79.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
5. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $2,495.73.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
6. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $137,974.10.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 5 of 7 Pages
7. Deputy District Attorney Union Agreement.
Commissioner Luke wants a public hearing on the proposed union agreement,
and a joint meeting with Patrick Flaherty before then. Mr. Kanner said he is
having trouble finding a date that works. He asked Mr. Flaherty about a
December 7 morning work session, but Mr. Flaherty is not available then and
has not responded to requests to find a different date. The question is whether
this meeting is necessary, or whether Mr. Flaherty could just put his concerns in
writing.
The Board felt this issue needs to be discussed in public and in person. They
asked if there would be a problem if the vote was postponed for a week beyond
the December 8 date it is scheduled. Mark Pilliod indicated that there is no bad
faith being shown, so this should be acceptable.
They will try to set the discussion for December 6, but Commissioner Unger
will have to call in. The meeting should take place before the December 8
business meeting.
Commissioner Baney said that Collins Hemmingway, the aviation recruitment
representative for EDCO, wants letter of support to secure UAS drone flights in
military areas where the public does not have access, the Juniper MOA around
Brothers and Burns. Mr. Hemmingway feels that this will bring a positive
economic impact to the area. Commissioners Luke and Unger would like more
information on the potential impacts, etc.
Mr. Kanner stated that CATS - Citizen Action Team in Sisters - no longer
exists as such. He is trying to get the local business people to do something
different and less formal. The meeting today was still not very conducive to
conversation.
Being no further items addressed, the meeting adjourned at 3:20 p.m.
Minutes of Board of Commissioners' Work Session Monday, November 29, 2010
Page 6 of 7 Pages
DATED this A Day of 2010 for the
Deschutes County Board of Commissioners.
Dennis R. Luke, Chair
ATTEST:
Recording Secretary
a& u~tjm--
Alan Unger, Vice Chair
Ta y Baney, Co issioner
Minutes of Board of Commissioners' Work Session
Page 'I of 7 Pages
Monday, November 29, 2010
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orl?
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 29, 2010
1. Finance Update - Marty Wynne
2. Discussion of Legislative Priorities - Dave Kanner
3. Update of Commissioners' Meetings and Schedules
4. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bents unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
November 29, 2010
(1) Monthly Investment Report
(2) October 2010 Financials
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F
Memorandum
Date: November 16, 2010
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find October 2010 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriffs (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the.
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Four Months Ended October 31, 2010
Year to Date
Year End
$
Budget
Actual
Variance
FY %
Coll. %
LBudget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 8,300,000
$ 9,677,699
$ 1,377,699
100%
117%
$8,300,000
$9,677,699
$ 1,377,699
Revenues
Property Taxes
6,855,333
1,888,421
(4,966,912)
33%
9%
a)
20,566,000
20,566,000
-
Gen. Rev. - excl. Taxes
799,046
1,435,000
635,954
33%
60%
b)
2,397,138
2,397,138
-
Assessor
265,230
434,225
168,995
33%
55%
c)
795,690
795,690
-
County Clerk
406,905
531,538
124,633
33%
44%
1,220,714
1,220,714
-
BOPTA
4,133
843
(3,290)
33%
7%
12,398
12,398
-
District Attorney
104,700
65,806
(38,894)
33%
21%
314,100
314,100
-
Finance/Tax
60,067
112,778
52,711
33%
63%
c)
180,200
180,200
-
Veterans
22,622
16,886
(5,736)
33%
25%
67,866
67,866
-
Property Management
30,377
35,055
4,678
33%
38%
91,132
91,132
-
Grant Projects
667
667
(0)
33%
33%
2,000
2,000
-
Total Revenues
8,549,080
4,521,218
(4,027,862)
33%
18%
25,647,238
25,647,238
-
TOTAL RESOURCES
16,849,080
14,198,918
(2,650,162)
33%
42%
33,947,238
35,324,937
1,377,699
REQUIREMENTS:
Exp.
Expenditures
Assessor
1,127,406
1,043,185
84,221
33%
31%
3,382,219
3,382,219
-
County Clerk
494,709
463,327
31,382
33%
31%
1,484,127
1,484,127
-
BOPTA
25,134
19,176
5,958
33%
25%
75,403
75,403
-
District Attorney
1,627,376
1,555,197
72,179
33%
32%
4,882,127
4,882,127
-
Finance/Tax
282,303
299,926
(17,623)
33%
35%
846,910
846,910
-
Veterans
87,399
85,879
1,520
33%
33%
262,197
262,197
-
Property Management
84,409
84,180
229
33%
33%
253,227
253,227
-
Grant Projects
37,401
35,866
1,535
33%
32%
112,203
112,203
-
Non-Departmental
730,629
438,531
292,098
33%
20%
2,191,887
2,191,887
-
Contingency
2,494,258
-
2,494,258
33%
n/a
7,482,774
-
7,482,774
6,991,024
4,025,267
2,965,757
33%
19%
20,973,074
13,490,300
7,482,774
Transfers Out
4,324,721
4,455,156
(130,435)
33%
34%
12,974,164
12,974,164
-
TOTAL REQUIREMENTS
11,315,745
8,480,423
2,835,322
33%
25%
33,947,238
26,464,464
7,482,774
NET (Resources - Requirements)
5,533,335
5,718,495
185,160
-
8,860,473
8,860,473
a) Approximately 85% of the property taxes are collected in October and November
b) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - $464,452.
c) YTD Actual includes A&T grant received quarterly in advance
COMM JUSTICE-J VENILE
Statement of Financial perating Data
Four Months Ended Oct ber 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
OYA Basic & Diversion
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Health & Human Svcs Chg
CCF Interfund Grant
Gen Fund Grant-Crime Prev.
Total Revenues
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Budget
Actual
Variance
FY % Coll. %
Revised Year End
Budget Projection Variance
$ 987,000 $ 1,039,997 $ 52,9971 100% 105% $ 987,000 $ 1,039,997 $ 52,997
5,176
-
(5,17
)
33%
0%
a)
15,527
15,527
-
20,000
16,421
(3,57
)
33%
27%
60,000
60,000
-
5,333
3,211
(2,12
)
33%
20%
16,000
16,000
-
12,667
6,098
(6,56
)
33%
16%
b)
38,000
38,000
-
113,335
-
(113,33
)
33%
0%
a)
340,006
340,006
-
33,333
17,400
(15,93
)
33%
17%
c)
100,000
100,000
-
33
54
21
'1
33%
54%
100
100
-
29,497
23,077
(6,42
)
33%
26%
88,490
88,490
-
100
42
(5
)
33%
14%
300
300
-
333
50
(28
)
33%
5%
1,000
1,000
-
5,667
3,265
(2,40
)
33%
19%
17,000
10,500
(6,500)
800
800
33%
33%
2,400
2,400
-
167
289
12
33%
58%
500
500
-
2,000
692
(1,30
)
33%
12%
b)
6,000
6,000
-
20,165
6,250
(13,91
)
33%
10%
a)d)
60,495
96,500
36,005
6,667
-
6,66
33%
0%
a)
20,000
20,000
-
255,273
77,650
(177,62
)
33%
10%
765,818
795,323
29,505
1,847,728
1,847,728
33%
33%
5,543,186
5,543,186
-
3,090,001
2,965,374
(124,62
)
33%
41%
7,296,004
7,378,506
82,502
Exp.
987,985
902,630
85,35
33%
30%
e)
2,963,956
2,878,601
85,355
399,962
336,851
63,11
33%
28%
1,199,886
1,199,886
-
33
-
3
33%
0%
100
-
100
771,701
725,824
45,87
33%
31%
e)
2,315,104
2,269,227
45,877
58,498
60,038
(1,54
) 33%
34%
f)
175,494
175,494
-
213,821
-
213,82
33%
n/a
641,464
-
641,464
2,432,000
2,025,342
406,651
1 33%
28%
7,296,004
6,523,208
772,796
658,001
940,032
282,03
-
855,298
855,298
a) Reimbursements received quarterly in arrears
b) Awaiting reimbursements from current billings
c) Based on non-Deschutes County juveniles using our facility
d) Additional funding from CCF allocated for Juvenile programs
e) Salary savings due to unfilled positions in departments
f) Negative variance due to a $10,000 annual subscription expended in J ly
SHERIFF - Fund 255
Statement of Financial Operating Data
Four Months Ended October 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ 207,689
$ 207,689
100%
nla
$ -
$ 207,689
$ 207,689
7,609,819
6,144,073
(1,465,746)
33%
27%
22,829,457
21,363,711
(1,465,746)
4,555,313
3,998,095
(557,218)
33%
29%
13,665,939
13,108,720
(557,219)
-
5,550
5,550
33%
n/a
-
5,550
5,550
12,165,132
10,147,718
(2,017,414)
33%
28%
36,495,396
34,477,981
(2,017,415)
12,165,132
10,355,407
(1,809,725)
33%
28%
36,495,396
34,685,670
(1,809,726)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Exp. 9/61
Sheriffs Division
947,223
876,348
70,875
33%
31% a)
2,841,668
2,841,668
-
Civil
266,145
265,649
496
33%
33%
798,436
798,436
-
Automotive/Communications
484,345
606,461
(122,116)
33%
42% b)
1,453,036
1,403,036
50,000
Investigations/Evidence
550,264
498,536
51,728
33%
30% b)
1,650,792
1,600,792
50,000
Patrol/Civil/Comm Supp
2,609,550
2,503,728
105,822
33%
32% b)
7,828,651
7,678,651
150,000
Records
220,129
200,813
19,316
33%
30%
660,386
660,386
-
Adult Jail
3,282,288
2,776,791
505,497
33%
28% c)
9,846,864
9,846,864
-
Court Security
80,284
88,084
(7,800)
33%
37%
240,851
240,851
-
Emergency Services
58,147
56,327
1,820
33%
32%
174,441
174,441
-
Special Services Division
389,135
394,313
(5,178)
33%
34%
1,167,404
1,167,404
-
Regional Work Center
958,747
852,211
106,536
33%
30% b)
2,876,242
2,776,242
100,000
Training Division
110,000
92,881
17,119
33%
28%
330,000
330,000
-
Other Law Enforcement Svcs
198,972
196,039
2,933
33%
33%
596,917
596,917
-
Non-Departmental
94,339
27,673
66,666
33%
10%
283,018
283,018
-
Contingency
1,848,897
-
1,848,897
33%
n/a
5,546,690
-
5,546,690
Transfers Out - D/S Fund
66,667
-
66,667
33%
0%
200,000
200,000
-
TOTAL REQUIREMENTS
12,165,132
9,435,852
2,729,280
33%
26%
36,495,396
30,598,706
5,896,690
NET (Resources - Requirements)
-
919,555
919,554
-
4,086,964
4,086,964
a) Year to date favorable variance due to timing of building renovation project
b) Delay in filling open positions will result in lower spending for the year in personnel
c) Year to date favorable variance in personnel is projected to be offset by new capital projects
SHERIFF'
Statement of Financial
Four Months Ended O
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Court Security
Title III Reimbursement
Transport
DC Fair & Expo Center
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Donations
Total Revenues
TOTALRESOURCES
sting Data
31, 2010
Year to Date
Budget Actual Variance
FY % Coll.
$ 4,722,862 $ 5,478,092 $ 755,230 1100%
4,951,198
1,000,491
(3,950,707)
214,000
375,516
161,516
11,667
-
(11,667)
16,158
18,162
2,004
1,667
-
(1,667)
658,220
987,330
329,110
1,667
-
(1,667)
31,667
31,618
(49)
50,000
-
(50,000)
1,333
83
(1,250)
-
3,825
3,825
16,000
19,280
3,280
8,333
22,410
14,077
2,000
1,050
(950)
1,667
2,800
1,133
1,667
2,753
1,086
-
4,120
4,120
4,000
4,984
984
333
3,045
2,712
53,333
95,065
41,732
9,444
7,910
(1,534)
1,178
317
(861)
-
200
200
6,035,531
2,580,959
(3,454,572)
10,758,393 8,059,051 (2,699,342)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 7,609,819 6,144,073 1,465,746
TOTAL REQUIREMENTS 7,609,819 6,144,073 1,465,746
NET (Resources - Requirements) 3,148,574 1,914,978 (1,233,596)
a) Approximately 85% of the property taxes are collected in October and
b) Timing of budget and receipt of payment
c) Actual revenue for concealed weapons permits and civil papers will e)
d) Payment to Sheriffs Office adjusted to actual quarterly
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
r
budget
Year End
Budget Projection Variance
116% $ 4,722,862 $ 5,478,092 $ 755,230
7% a) 14,853,594 14,704,536
58%
642,000
727,000
0% b)
35,000
35,000
37%
48,475
48,475
0%
5,000
5,000
50% b)
1,974,660
1,974,660
0%
5,000
5,000
33%
95,000
95,000
0% b)
150,000
150,000
2%
4,000
4,000
n/a
-
3,825
40%
48,000
48,000
90%
25,000
25,000
18%
6,000
6,000
56%
5,000
5,000
55%
5,000
5,000
n/a
-
5,000
42%
12,000
12,000
305%
1,000
5,000
59% c)
160,000
200,000
28%
28,333
28,333
9%
3,533
3,533
n/a
-
200
14% 18,106,595 18,095,562
35% 22,829,457 23,573,654
(149,058)
85,000
3,825
5,000
4,000
40,000
200
(11,033)
744,197
Exp.
27% d) 22,829,457 21,363,711 1,465,746
27% 22,829,457 21,363,711 1,465,746
- 2,209,943 2,209,943
SHERIFF 702
Statement of Financial Operating Data
Four Months Ended October 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
Federal Grants-BLM
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Des Cty General Fund Grant
Des Cty Transient Room Tax
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Contr
Des Cty Clerk/Election
School Districts
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Restitution
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Sale of Reportable Assets
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$1,905,939 $ 2,421,863 $ 515,924 100% 127% $ 1,905,939 $2,421,863 $ 515,924
2,502,748 503,949 (1,998,799)
104,667
188,590
83,923
667
4,916
4,249
-
2,982
2,982
25,500
38,250
12,750
62,544
13,508
(49,036)
22,333
16,421
(5,912)
47,478
-
(47,478)
234,119
-
(234,119)
649,214
649,214
-
144,218
144,218
0
333
-
(333)
18,122
18,122
-
18,122
18,122
-
667
-
(667)
33,333
-
(33,333)
4,333
1,081
(3,252)
2,000
1,975
(25)
3,333
6,199
2,866
167
-
(167)
3,333
3,146
(187)
28,333
41,846
13,513
5,000
1,900
(3,100)
167
-
(167)
3,333
2,168
(1,165)
600
158
(442)
3,333
21,318
17,985
2,000
1,493
(507)
3,919,997 1,679,576 (2,240,421)
33%
7% a)
7,508,247
7,399,654
(108,593)
33%
60%
314,000
371,000
57,000
33%
246% b)
2,000
10,000
8,000
33%
n/a
-
2,982
2,982
33%
50%
76,500
76,500
-
33%
7%
187,633
187,633
-
33%
25%
67,000
67,000
-
33%
0% c)
142,433
142,433
-
33%
0% c)
702,358
702,358
-
33%
33%
1,947,642
1,947,642
-
33%
33%
432,655
432,655
-
33%
0%
1,000
1,000
-
33%
33%
54,366
54,366
-
33%
33%
54,366
54,366
-
33%
0%
2,000
2,000
-
33%
0% c)
100,000
100,000
-
33%
8%
13,000
13,000
-
33%
33%
6,000
6,000
-
33%
62%
10,000
10,000
-
33%
0%
500
500
-
33%
31%
10,000
10,000
-
33%
49%
85,000
85,000
-
33%
13%
15,000
15,000
-
33%
0%
500
500
-
33%
22%
10,000
10,000
-
33%
9%
1,800
1,800
-
33%
213% d)
10,000
25,000
15,000
33%
25%
6,000
6,000
-
33%
14%
11,760,000
11,734,389
(25,611)
5,825,936 4,101,439 (1,724,497) 33%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 4,555,313 3,998,095 557,218 33%
TOTAL REQUIREMENTS 4,555,313 3,998,095 557,218 33%
NET (Resources - Requirements) 1,270,623 103,344 (1,167,279)
a) Approximately 85% of the property taxes are collected in October and November
b) Actual HIDTA overtime reimbursement higher than anticipated
c) Timing of budget and receipt of payment
d) Proceeds from sale of used patrol vehicles were higher than anticipated
e) Payment to Sheriffs Office adjusted to actual quarterly
30% 13,665,939 14,156,252 490,313
Exp.
29% e) 13,665,939 13,108,720 557,219
29% 13,665,939 13,108,720 557,219
- 1,047,532 1,047,532
PUBLIC HEi
Statement of Financial
Four Months Ended O~
rting Data
31, 2010
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. % Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,100,000
$ 1,615,306
$ 515,3C
6
100%
147%
$1,100,000
$1,615,306 $
515,306
Revenues
Medicare Reimbursement
2,667
-
(2,6
7)
33%
0%
8,000
8,000
-
State Grant
837,659
656,736
(180,92
13)
33%
26%
2,512,977
2,512,977
-
Child Dev & Rehab Center
10,253
-
(10,2,-
3)
33%
0%
30,759
30,759
-
State Miscellaneous
73,299
69,541
(3,7,-
8)
33%
32%
219,896
219,896
-
OMAP
159,267
151,759
(7,5
8)
33%
32%
477,800
477,800
-
Family Planning Exp Proj
165,000
146,838
(18,1
3)
33%
30%
495,000
575,000
80,000
Grants
21,667
48,773
27,1C
6
33%
75% a)
65,000
113,773
48,773
Water Program-Base Fee
14,000
9,386
(4,61
4)
33%
22%
42,000
42,000
-
Water Program-Field Work
18,606
23,730
5,12
14
33%
43%
55,817
55,817
-
H20 Sys Insp-Priv Wells
67
-
(
7)
33%
0%
200
200
-
Miscellaneous
-
28
8
33%
n/a
-
201
201
Patient Insurance Fees
63,420
36,560
(26,8(
0)
33%
19%
190,260
190,260
-
Health Dept/Patient Fees
49,658
33,057
(16,6(
l)
33%
22%
148,975
148,975
-
Vital Records-Birth
12,000
10,355
(1,6
5)
33%
29%
36,000
36,000
-
Vital Records-Death
32,667
34,375
1,7(
8
33%
35%
98,000
98,000
-
Environmental Health
229,117
56,452
(172,6
6)
33%
8%
687,350
687,350
-
Interest on Investments
5,633
4,086
(1,5
7)
33%
24%
16,900
12,258
(4,642)
Donations
2,000
30,420
28,4,-
0
33%
507% b)
6,000
35,430
29,430
Interfund Contract
63,126
17,092
(46,03
4)
33%
9%
189,378
162,513
(26,865)
Administrative Fee
9,000
9,000
-
33%
33%
27,000
27,000
-
Total Revenues
1,769,106
1,338,186
(430,92
0)
33%
25%
5,307,312
5,434,209
126,897
Transfers In-General Fund
772,588
772,588
-
33%
33%
2,317,765
2,317,765
-
Transfers In-PH Res Fund
22,374
-
(22,37
4)
33%
0%
67,123
67,123
-
Transfers In-Gen. Fund Other
22,604
16,953
(5,65
1)
33%
25%
67,812
67,812
-
TOTAL RESOURCES
3,686,672
3,743,033
56,36
1
33%
42%
8,860,012
9,502,215
642,203
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,980,318
1,855,115
125,2
0
33%
31%
5,940,953
5,640,953 300,000
668,462
659,225
9,2
7
33%
33%
2,005,387
2,005,387 -
8,333
5,432
2,9
1
33%
22%
25,000
25,000 -
50,000
37,500
12,5
0
33%
25%
150,000
150,000 -
246,224
-
246,22
4
33%
n/a
738,672
- 738,672
2,953,337
2,557,272
396,0(
5
33%
29%
8,860,012
7,821,340 1,038,672
- 1,680,875 1,680,875
a) Health Matters-local grant for Chronic Care Program is $17,000 & $21,00. Bioterrorism NACCHO grant $10,000 received in July
b) My Future My Choice donation carry over from FY10, in the amount of $2 ,880. $3550 HIV sponsorship donation
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2010
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
L Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,616,050 $
2,651,262
$ 35,212
100%
101%
$ 2,616,050
$ 2,651,262
$ 35,212
Revenues
Marriage Licenses
1,833
2,370
537
33%
43%
5,500
5,500
-
Divorce Filing Fees
43,333
44,430
1,097
33%
34%
130,000
130,000
-
Domestic Partnership Fee
333
20
(313)
33%
2%
1,000
500
(500)
Federal Grants
32,323
14,836
(17,487)
33%
15%
a)
96,969
96,969
-
State Grants
1,764,621
1,755,101
(9,520)
33%
33%
b)
5,293,862
5,020,888
(272,974)
State Miscellaneous
49,391
20,951
(28,440)
33%
14%
148,173
148,173
-
Title 19
100,308
35,935
(64,373)
33%
12%
300,925
300,925
-
Liquor Revenue
35,133
40,111
4,978
33%
38%
105,400
105,400
-
School Districts
23,333
6,640
(16,693)
33%
9%
70,000
70,000
-
Miscellaneous
5,633
10,110
4,477
33%
60%
16,900
16,900
-
Patient Insurance Fees
51,333
18,161
(33,172)
33%
12%
154,000
154,000
-
Patient Fees
4,333
457
(3,876)
33%
4%
13,000
13,000
-
Interest on Investments
14,528
8,622
(5,906)
33%
20%
43,585
40,000
(3,585)
Rentals
4,367
3,875
(492)
33%
30%
13,100
13,100
-
Interfund Contract-Gen. Fund
42,333
23,032
(19,301)
33%
18%
a)
127,000
127,000
-
Comm. on Children & Fam
8,000
-
(8,000)
33%
0%
c)
24,000
-
(24,000)
Administrative Fee
1,320,382
1,317,389
(2,993)
33%
33%
3,961,146
3,961,146
-
Total Revenues
3,501,517
3,302,040
(199,477)
33%
31%
10,504,560
10,203,501
(301,059)
Transfers In-General Fund
438,720
438,720
-
33%
33%
1,316,158
1,316,158
-
Transfers In-OHP-CDO
33,332
33,332
-
33%
33%
100,000
100,000
-
Transfers In-Acute Care Svcs
121,884
121,884
-
33%
33%
365,657
365,657
-
Transfers In-ABHA
222,751
167,063
(55,688)
33%
25%
668,252
668,252
-
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
6,934,254 6,714,301 (219,953) 33% 43% 15,570,677 15,304,830 (265,847)
Exp.
3,054,628
2,888,013
166,615
33%
32% d)
9,163,883
8,763,883
400,000
1,334,300
1,020,342
313,958
33%
25%
4,002,901
3,502,901
500,000
246,667
-
246,667
33%
0%
740,000
740,000
-
52,388
37,500
14,888
33%
24%
157,164
157,164
-
502,243
-
502,243
33%
n/a
1,506,729
-
1,506,729
5,190,226
3,945,856
1,244,370
33%
25%
15,570,677
13,163,948
2,406,729
1,744,028
2,768,446
1,024,418
-
2,140,882
2,140,882
a) Grant billing received quarterly, in arrears
b) Department of Human Services Grant projected at amended contract amount for FY 11
c) Child and Family prevention program eliminated
d) Anticipated salary savings due to unfilled positions
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Four Months Ended October 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Total Revenues
Trans In-GF
Trans In-GF for Lng Rng Ping
TOTAL RESOURCES
Year to Date
Budget Actual Variance
FY % Coll. %
$ 686,081 613,031 $ (73,050) 100%
Year End
Budget Projection Variance
89% $ 686,081 $ 613,031 (73,050)
5,500
7,038
1,538
33%
43%
16,500
17,000
500
917
2,771
1,854
33%
101%
a)
2,750
4,000
1,250
53,906
54,666
760
33%
34%
161,718
161,718
-
360,406
330,128
(30,278)
33%
31%
b)
1,081,217
1,081,217
-
88,884
96,093
7,209
33%
36%
266,652
267,000
348
61,333
52,853
(8,480)
33%
29%
c)
184,000
175,000
(9,000)
94,610
103,046
8,436
33%
36%
283,830
285,000
1,170
258,987
265,800
6,813
33%
34%
776,962
776,962
-
117,924
93,834
24,090
33%
27%
d)
353,771
353,771
-
1,042,467 1,006,230
84,464 84,464
172,000 172,000
1,985,012 1,875,726
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Pgm
Planning-Current
Planning-Long Range
Transfers Out(D/S Fund)
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Revenues
Expenditures
Net from Operations
1,006,230
1,408,377
(402,147)
a) Custom GIS work revenue sporadic
b) YTD revenue is low in relation to budget, it is expected that budget proje
to generate significant revenue later in the fiscal year
c) City of Redmond receipts lag one month behind
d) Grant payments received irregularly
e) Savings due to resignation of CDD webmaster, who will not be replaced
f) Includes $35,651 in time management payout to retired employee, to be
g) Approximately $51,000 in consultant expense was paid in a lump sum a
467,465
72,045
61,577
166,777
62,535
81,417
77,335
230,097
164,142
57,770
86.462
454,637
67,843
60,643
161,269
59,175
79,150
110,233
208,176
207,250
(36,237)133% 32% 3,127,400 3,121,668 (5,732)
(109,286)
12,828
4,202
934
5,508
3,360
2,267
(32,898)
21,921
(43,108)
57,770
86,462
33% 33% 253,387 253,387 -
33% 33% 516,000 516,000 -
33% 41% 4,582,868 4,504,086 (78,782)
Ex p.
33%
32%
1,402,396
1,402,396 -
33%
31%
e)
216,135
168,000 48,135
33%
33%
184,732
184,732 -
33%
32%
500,330
500,330 -
33%
32%
187,606
187,606 -
33%
32%
244,251
244,251 -
33%
48%
f)
232,006
220,000 12,006
33%
30%
690,290
690,290 -
33%
42%
9)
492,427
492,427 -
33%
0%
173,310
173,310 -
33%
n/a
259,385
- 259,385
1,527,622 1,408,377
119,2451:1 33% 31% 4,582,868 4,263,342 319,526
457,390 467,348 9,958
240,744 240,744
3,127,400 3,121,668 (5,732)
4,582,868 4,263,342 319,526
(1,455,468) (1,141,674) 313,794
s will be met, as several large projects are expected
ade up by salary savings as position will remain unfilled
will be reimbursed through grant revenue
ROAD
Statement of Financial Operating Data
Four Months Ended October 31, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 3,430,429 $
3,419,603
$ (10,826)
100%
100%
$ 3,430,429
$ 3,419,603
$ (10,826)
Revenues
Mineral Lease Royalties
6,667
5,108
(1,559)
33%
26%
20,000
20,000
-
Forest Receipts
745,667
-
(745,667)
33%
0%
a)
2,237,000
2,237,000
-
State Miscellaneous
32,328
-
(32,328)
33%
0%
96,984
96,984
-
Motor Vehicle Revenue
3,333,333
2,772,708
(560,625)
33%
28%
b)
10,000,000
10,000,000
-
City of Bend
91,667
-
(91,667)
33%
0%
c)
275,000
275,000
-
City of Redmond
116,667
-
(116,667)
33%
0%
c)
350,000
350,000
-
City of Sisters
3,333
-
(3,333)
33%
0%
c)
10,000
10,000
-
City of La Pine
3,333
-
(3,333)
33%
0%
c)
10,000
10,000
-
Admin Recovery (SDC)
-
611
611
33%
n/a
-
1,000
1,000
Miscellaneous
6,667
10,068
3,401
33%
50%
20,000
20,000
-
Road Vacations
333
500
167
33%
50%
1,000
1,000
-
Interest on Investments
13,333
8,961
(4,372)
33%
22%
40,000
40,000
-
Other Bank/LGIP Interest
-
61
61
33%
n/a
-
100
100
Parking Fees
300
-
(300)
33%
0%
900
900
-
Interfund Contract
250,000
234
(249,766)
33%
0%
d)
750,000
750,000
-
Equipment Repairs
83,333
42,010
(41,323)
33%
17%
250,000
250,000
-
Vehicle Repairs
30,000
-
(30,000)
33%
0%
90,000
90,000
-
LID Construction
3,333
-
(3,333)
33%
0%
d)
10,000
10,000
-
Vegetation Management
11,667
-
(11,667)
33%
0%
d)
35,000
35,000
-
Forester
8,333
-
(8,333)
33%
0%
d)
25,000
25,000
-
Car Washes
1,000
1,332
332
33%
44%
3,000
3,000
-
Car Rental
167
-
(167)
33%
0%
500
500
-
Sale of Equip & Material
201,167
121,555
(79,612)
33%
20%
603,500
603,500
-
Total Revenues
4,942,628
2,963,148
(1,979,480)
33%
20%
14,827,884
14,828,984
1,100
Trans In - Solid Waste
97,247
72,935
(24,312)
33%
25%
291,740
291,740
-
Trans In - Transp SDC
66,667
50,000
(16,667)
33%
25%
200,000
200,000
-
Trans In-Road Imp Res
4,013
-
(4,013)
33%
0%
12,040
12,040
-
TOTAL RESOURCES
8,540,984
6,505,686
(2,018,631)
33%
46%
18,762,093
18,752,367
(9,726)
REQUIREMENTS: Exp.
Expenditures
Personal Services
1,917,656
1,774,908
142,748
33%
31%
5,752,967
5,752,967 -
Materials and Services
3,133,674
3,696,839
(563,165)
33%
39%
9,401,023
9,401,023 -
Capital Outlay
390,564
-
390,564
33%
0%
1,171,691
1,171,691 -
Transfers Out
133,333
-
133,333
33%
0%
400,000
400,000 -
Contingency
678,804
-
678,804
33%
n/a
2,036,412
- 2,036,412
TOTAL REQUIREMENTS
6,254,031
5,471,747
782,284
33%
29%
18,762,093
16,725,681 2,036,412
NET (Resources - Requirements)
2,286,953
1,033,939
(1,236,347)
-
2,026,686 2,026,686-
a) Annual payment-January 2011
b) Gas tax will increase by 25% ($.06/gal.) effective January 2011
c) Billed upon completion of work
d) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
ADULT PAROLE & P OBATION
Statement of Financial perating Data
Four Months Ended Oct ber 31, 2010
RESOURCES:
Beg. Net Working Capital
Revenues
DOC Measure 57
State Miscellaneous
Alternate Incarceration
State Subsidy
SB 1145
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Interest on Investments
Interfund - Sheriff
Crime Prevention Grant
Total Revenues
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date
Budget
Actual
Variance
FY %
Coll.
Revised Year End
Budget Projection Variance
$ 616,371 $ 728,649 $ 112,278, 100% 118% $ 616,371 $ 728,649 $ 112,278
72,435
217,350
144,915
33%
100%
a)
217,305
217,350
45
1,434
-
(1,434
) 33%
0%
b)
4,301
4,301
-
10,306
30,918
20,612
33%
100%
a)
30,918
30,918
-
4,333
6,653
2,320
33%
51%
c)
13,000
13,000
-
987,330
1,480,995
493,66
33%
50%
d)
2,961,990
2,781,990
(180,000)
12,667
6,871
(5,79
) 33%
18%
e)
38,000
20,613
(17,387)
1,000
1,580
58
33%
53%
3,000
3,000
-
56,667
52,369
(4,29
) 33%
31%
170,000
170,000
-
70,000
71,208
1,208
, 33%
34%
210,000
210,000
-
3,000
3,685
68
33%
41%
9,000
9,000
-
16,667
16,667
(
) 33%
33%
50,000
50,000
-
16,667
12,500
4,167
33%
25%
50,000
50,000
-
1,252,506
1,900,795
648,28
33%
51%
3,757,514
3,560,172
(197,342)
38,344
38,344
33%
33%
115,029
115,029
-
1,907,221
2,667,788
760,567
33%
59%
4,488,914
4,403,850
(85,064)
Exp.
1,057,752
988,465
69,28
33%
31%
3,173,257
3,173,257
-
298,091
247,427
50,66
33%
28%
894,274
894,274
-
33
-
3
33%
0%
100
-
100
140,428
-
140,428
, 33%
n/a
421,283
-
421,283
1,496,304
1,235,892
260,4112
! 33%
28%
4,488,914
4,067,531
421,383
NET (Resources - Requirements) 410,917 1,431,897 1
a) Annual payment received in July
b) Payment from Parole Board for hearings not yet received
c) Receive payments quarterly
d) Funding cuts from Dept. of Corrections. Opting out of quarterly
e) Increase in fee waivers from court due to economic conditions
336,319 336,319
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Four Months Ended October 31, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 562,762
$ 635,340
$ 72,578
100%
113%
$ 562,762
$ 635,340
$ 72,578
Revenues
Federal Grants
75,483
123,538
48,055
33%
55%
226,450
226,450
-
Title IV - Family Sup/Pres
21,250
-
(21,250)
33%
0%
63,750
63,750
-
HealthyStart Medicaid
31,667
-
(31,667)
33%
0%
95,000
95,000
-
Level 7 Services
85,995
-
(85,995)
33%
0%
257,984
257,984
-
State Prevention Funds
4,833
6,126
1,293
33%
42%
a)
14,500
17,000
2,500
HealthyStart /R-S-G
102,975
70,409
(32,566)
33%
23%
b)
308,924
263,596
(45,328)
OCCF Grant
201,441
142,043
(59,398)
33%
24%
b)
604,323
544,501
(59,822)
Charges for Svcs-Misc
2,667
1,018
(1,649)
33%
13%
8,000
8,000
-
Court Fines & Fees
25,000
26,658
1,658
33%
36%
75,000
78,000
3,000
Interest on Investments
6,667
2,122
(4,545)
33%
11%
c)
20,000
8,000
(12,000)
Grants-Private
1,667
-
(1,667)
33%
0%
5,000
5,000
-
Donations
-
157
157
33%
n/a
-
157
157
Miscellaneous
86,185
28,475
(57,710)
33%
11%
d)
258,554
118,500
(140,054)
Total Revenues
645,830
400,545
(245,285)
33%
21%
1,937,485
1,685,938
(251,547)
Trans from General Fund
94,777
94,776
(1)
33%
33%
284,333
284,333
-
Trans from GF-Other
8,333
6,250
(2,083)
33%
25%
25,000
25,000
-
Total Transfers In
103,110
101,026
(2,084)
33%
33%
309,333
309,333
-
TOTAL RESOURCES
1,311,702
1,136,912
(174,790)
33%
40%
2,809,580
2,630,611
(178,969)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Exp.
199,853
164,668 35,185
33%
27% e)
599,559 543,424
56,135
600,456
426,806 173,650
33%
24% b)
1,801,367 1,657,922
143,445
33
- 33
33%
0%
100 -
100
136,185
- 136,185
33%
n/a
408,554 -
408,554
936,527
591,475 345,052
33%
21%
2,809,580 2,201,346
608,234
NET (Resources - Requirements) 375,175 545,437 170,262
429,265 429,265
a) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $14,500 grant received
b) Governor's mandated State General Fund reductions in July & Sept 2010. Additional $19,900 grant received
c) Interest revenue projected to be less than budgeted
d) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will not be received
e) Personnel costs will be less than budgeted due to open positions
SOLID WAS E
Statement of Financial Ope
Four Months Ended Oct bE
sting Data
31, 2010
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital
$ 392,509 $
Revenues
Miscellaneous
9,333
Franchise 3% Fees
66,667
Commercial Disp. Fees
280,000
Private Disposal Fees
438,000
Franchise Disposal Fees
1,219,667
Yard Debris
24,333
Special Waste
8,333
Interest
4,167
Sale of Carbon Credits
26,667
Recyclables
6,667
Total Revenues
2,083,834
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out-Road
Contingency
318,001 $ (74,508) 1
8,493
11,288
313,384
526,973
1,429,839
38,793
7,876
2,971
15,576
2,355,194
Year End
Budget Projection Variance
100% 81% $ 392,509 $ 318,001 $ (74,508)
(840)33%
(55,379) 33%
33,384 33%
88,973 33%
210,172 33%
14,460 33%
(457)33%
(1,196) 33%
(26,667) 33%
8,909 33%
271,360 1, 33%
2,476,343 2,673,195 196,852
30%
28,000
25,000
(3,000)
6%
a)
200,000
200,000
-
37%
840,000
840,000
-
40%
1,314,000
1,314,000
-
39%
3,659,000
3,659,000
-
53%
b)
73,000
73,000
-
32%
25,000
25,000
-
24%
12,500
8,000
(4,500)
0%
C)
80,000
80,000
-
78%
d)
20,000
30,000
10,000
38%
6,251,500
6,254,000
2,500
33% 40% 6,644,009 6,572,001 (72,008)
Exp.
533,373
955,276
323,355
39,333
97,247
266,085
539,491
824,921
72,935
(6,118)
130,355
323,355
39,333
24,312
33%
34%
1,600,118
1,600,118 -
33%
29%
e)
2,865,829
2,865,829 -
33%
0%
f)
970,066
970,066 -
33%
0%
g)
118,000
118,000 -
33%
25%
h)
291,740
291,740 -
33%
n/a
798,256
- 798,256
TOTAL REQUIREMENTS 2,214,669 1,437,347 777,322 1, 33% 22% 6,644,009 5,845,753 798,256
NET (Resources - Requirements) 261,674 1,235,848 974,174
a) Franchise fees are received in April. Wilderness Garbage pays monthly',
b) Seasonal material - revenue will decrease in winter
c) No market at this time
d) Markets for recyclables varies throughout the year - usually declines in t he winter
e) Larger expenditures (i.e. grinding at $75,000) made intermittently during,year
f) Expended in November ($367,098) and May ($602,968)
g) Will be expended by December 31, 2010
h) Transfers made quarterly
726,248 726,248
RISK MANAGEMENT
Statement of Financial Operating Data
Four Months Ended October 31, 2010
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair/ Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Contingency
TOTAL REQUIREMENTS
NET
Year to Date
Year End
I Budget Actual Variance % of FY % Coll. Budget Projection Variance
$2,500,000 $2,374,541 ($125,460)
100% 95% $2,500,000 $2,374,541 ($125,460)
111,944
111,944
(0)
33%
33%
335,833
335,833 -
98,006
98,006
(0)
33%
33%
294,019
294,019 -
60,903
60,903
(0)
33%
33%
182,710
182,710 -
302,120
300,170
(1,951)
33%
33%
906,361
906,361 -
56,812
56,678
(135)
33%
33%
170,437
170,437 -
10,000
-
(10,000)
33%
0%
30,000
30,000 -
6,667
10,185
3,519
33%
51%
20,000
20,000 -
500
700
200
33%
47%
1,500
1,500 -
667
-
(667)
33%
0%
2,000
2,000 -
7,333
2,450
(4,883)
33%
11%
22,000
22,000 -
10,000
6,877
(3,123)
33%
23%
30,000
30,000 -
664,953
647,914
(17,040)
33%
32%
1,994,860
1,994,860 -
3,164,953
3,022,454
(142,500)
33%
67%
4,494,860
4,369,401 (125,460)
Ex .
45,960
1,010
133,418
366
250
133,333
181,003
(47,670)
33%
45%
400,000
400,000 -
153,414
10,856
100,000
164,270
(64,270)
33%
55%
300,000
270,000 30,000
1,599
390
4,414
11,334
40,000 17,737 22,263
223,243
52,975
9,676
10,726
216,667 296,620 (79,953)
53,333 98,778 (45,444)
33% 15%
120,000 110,000 10,000
33% 46% 650,000 750,000 (100,000)
33% 62% 160,000 350,000 (190,000)
543,333 758,407 (215,074) 33% 47% 1,630,000 1,880,000 (250,000)
96,484
94,994
1,491
76,278
55,111
21,167
33
-
33
172,796
150,104
22,691
782,158
-
782,158
1,498,287
908,511
589,775
1,666,667
2,113,943
447,276
33%
33%
289,453
289,453
-
33%
24%
228,834
228,834
-
33%
0%
100
-
100
33%
29%
518,387
518,287
100
33%
n/a
2,346,473
-
2,346,473
33%
20%
4,494,860
2,398,287
2,096,573
-
1,971,114
1,971,114
DESCHUTES COU TY 911
Statement of Financial Operating Data
Four Months Ended Oct ber 31, 2010
Year to Date
Budget Actual Variance 11%ofFY1 % Coll.
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes - Current
Property Taxes - Prior
Federal Grants
State Reimbursement
Telephone User Tax
Data Network Reimb.
Jefferson County
User Fee
COPS Reimbursements
Contract Payments
Miscellaneous
Interest
Interest on Unsegregated Tax
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year End
Budget Projection Variance
$ 5,861,335 $
6,691,945
$ 830,610
100%
114%
$ 5,861,335
$ 6,691,945 $
830,610
2,119,207
418,451
(1,700,756
33%
7%
a)
6,357,621
6,357,621
-
46,000
145,065
99,065
33%
105%
138,000
145,065
7,065
158,000
-
(158,000
33%
0%
b)
474,000
474,000
-
3,333
6,710
3,377
:
33%
67%
10,000
10,000
-
183,333
-
(183,333
33%
0%
c)
550,000
550,000
-
4,000
1,528
(2,472
33%
13%
d)
12,000
12,000
-
10,333
650
(9,683
33%
2%
31,000
31,000
-
16,667
45,869
29,202
33%
92%
e)
50,000
50,000
-
10,000
-
(10,000
33%
0%
30,000
30,000
-
23,333
-
(23,333
)
33%
0%
d)
70,000
70,000
-
2,833
3,701
868
33%
44%
8,500
8,500
-
13,333
16,294
2,961
33%
41%
40,000
40,000
-
667
132
53
33%
7%
2,000
2,000
-
2,591,039
638,401
(1,952,638
33%
8%
7,773,121
7,780,186
7,065
8,452,374
7,330,346
(1,122,02
)
33%
54%
13,634,456
14,472,131
837,675
Exp.
1,336,266
1,195,388
140,878
,
33%
30%
4,008,798
3,878,798
130,000
508,048
474,990
33,05
33%
31%
1,524,144
1,524,144
-
187,667
79,163
108,50
33%
14%
563,000
563,000
-
338,020
754,061
(416,041
)
33%
74% f)
1,014,061
1,014,061
-
2,174,818
-
2,174,81
33%
n/a
6,524,453
-
6,524,453
4,544,819
2,503,602
2,041,21
33%
18%
13,634,456
6,980,003
6,654,453
3,907,555
4,826,744
919,18
-
7,492,128
7,492,128
a) Approximately 85% of the property taxes are collected in October and November
b) DHS & ODOT Grant for CAD project - Billings will be sent to OEM (Oregon mergency Mgmt) this month
c) Received quarterly (Nov, Feb, May and Aug) for fiscal year.
d) Yearly agency billings will be mailed out next month
e) Crooked River Ranch paid annual fee
f) Transfers made as requested. Transfer to New Facility Property Fund, $754, 61, made 9/15/10 & Transfer to Reserve Fund, $260,000,
will be made in 3rd Qtr
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
PIT Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Prescription Rebates
Interest
Total Revenues
Health Benefits Trust
Statement of Financial Operating Data
Four Months Ended October 31, 2010
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 16,400,000 $ 16,988,140 $ 588,140 100% 104%
3,748,667
3,801,883
53,217
33%
34% a)
16,667
13,429
(3,237)
33%
27%
166,667
161,320
(5,347)
33%
32%
325,000
467,501
142,501
33%
48%
150,000
257,591
107,591
33%
57%
-
46,718
46,718
33%
n/a
33,333
45,981
12,648
33%
46%
4,440,333
4,794,425
354,091
33%
36%
$16,400,000 $16,988,140 588,140
11,246,000
11,403,534
157,534
50,000
40,000
(10,000)
500,000
485,000
(15,000)
975,000
1,125,000
150,000
450,000
560,000
110,000
-
46,718
46,718
100,000
130,000
30,000
13,321,000
13,790,252
469,252
TOTAL RESOURCES
20,840,333
21,782,564
942,231
92%
73%
29,721,000
30,778,391
1,057,391
REQUIREMENTS
Exp.
Expenditures:
Personal Services
43,093
40,684
2,409
33%
31%
129,280
129,280
-
Materials & Services
Claims Paid-Medical/Rx
4,520,414
3,938,799
581,615
33%
29%
b)
13,561,242
11,378,754
2,182,488
Claims Paid-Dental/Vision
679,459
566,608
112,852
33%
28%
b)
2,038,378
1,636,867
401,511
Refunds
-
(23,491)
23,491
33%
n/a
-
(23,491)
23,491
Insurance Expense
110,000
140,762
(30,762)
33%
43%
c)
330,000
330,000
-
State Assessments
25,000
62,429
(37,429)
33%
83%
75,000
75,000
-
Administration Fee
100,000
123,796
(23,796)
33%
41%
c)
300,000
300,000
-
PPO Fee
13,333
16,540
(3,206)
33%
41%
c)
40,000
40,000
-
Health Impact
17,000
21,165
(4,165)
33%
42%
c)
51,000
51,000
-
Workplace Clinic
Healthstat
-
31,490
(31,490)
33%
n/a
-
31,490
(31,490)
Equipment
-
-
-
33%
n/a
-
-
-
Remodel
-
11,895
(11,895)
33%
n/a
-
11,895
(11,895)
Miscellaneous
-
406
(406)
33%
n/a
-
406
(406)
Other
50,380
15,762
34,618
33%
10%
151,141
151,141
-
Total Materials & Services
5,515,587
4,906,162
609,425
33%
30%
16,546,761
13,983,061
2,563,700
Capital Outlay
100.00
-
100
33%
0%
100
-
100
Contingency
4,348,286
-
4,348,286
33%
0%
13,044,859
-
13,044,859
TOTAL REQUIREMENTS
9,907,067
4,946,846
4,960,221
33%
17%
29,721,000
14,112,341
15,608,659
NET (Resources - Requirements) 10,933,267 16,835,718 5,902,452 - 16,666,050 16,666,050
a) Year End Projection is amount appropriated in operating departments' budgets.
b) Projection based on annualizing 18 weeks of claims paid. YTD actual is an average of $248,995 per week.
c) Five months have been expended through October 31, 2010.
Deschutes County - Fair
YTD-Budget Basis 0
Statement of Financial
Four Months Ended O(
Year to Date
Budget
Actual
V
RESOURCES:
Beg. Net Working Capital $
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Miscellaneous _
Total Receipts
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617) _
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay _
Total Expenditures
Transfers Out - Reserve Fund
Contingency _
TOTAL REQUIREMENTS
NET (Resources - Requirements)
2,809 $
225,914
667
17,000
3,000
14,000
70,333
31,000
15,000
1,471
378,385
65,973
8,291
26,667
77,077
33
178,041
559,236
310,631
158,895
38,521
33
3,333
45,949
557,363
1,873
6,590 $
317,896
479
8,735
440
255
78,430
14,000
11,963
432,198
Expo Center
issioners
rating Data
r 31, 2010
e
Year End
ari
' nce
FY %
Coll. %
Budget
Projection
Variance
,781
100%
235%
$ 2,809
$ 6,590
$ 3,781
9
,982
33%
47%
a)
677,742
739,896
62,154
(188)
33%
24%
2,000
1,814
(186)
(
3,266)
33%
17%
b)
51,000
39,735
(11,265)
(
27560)
33%
5%
9,000
9,440
440
(1
3,745)
33%
1%
42,000
42,255
255
,097
33%
37%
a)
211,000
194,430
(16,570)
(1
,000)
33%
15%
93,000
94,000
1,000
(1
,000)
33%
0%
c)
45,000
45,000
-
1
,492
33%
n/a
4,414
16,239
11,825
5
,813
33%
38%
1,135,156
1,182,808
47,652
65,973
(0)
33%
33%
197,919
197,919
-
8,291
0
33%
33%
24,873
24,873
-
26,667
0
33%
33%
80,000
80,000
-
100,000
2
2,923
33%
43% d)
231,232
175,000
(56,232)
-
33
33%
0%
100
100
-
200,931
2
2,890
534,124
477,892
(56,232)
639,719
8
,483
33%
38%
1,672,089
1,667,290
(4,799)
Exp.
300,688
,943
33%
32%
931,893
921,950
9,943
198,588
(3
),693)
33%
42% e)
476,685
530,378
(53,693)
-
3
3,521
33%
0%
115,563
115,563
-
-
33
33%
0%
100
-
100
499,275
,805
1,524,241
1,567,891
(43,650)
10,000
(
5,667)
33%
100%
10,000
10,000
-
-
4
5,949
33%
n/a
137,848
-
137,848
509,275
4
13,088
33%
30%
1,672,089
1,577,891
94,198
130,443
12
,571
-
89,400
89,400
a) Revenue unusually high in July and August due to BMW and FMCA a nts.
b) Most storage activity begins in October.
c) Interfund contract revenue is for park maintenance, from Fund 130
d) Cash flow from Fair 2010 is projected to be $57,000 less than budgeted
e) Year to date amounts include costs associated with BMW and FMCA vents and expenditures for HVAC repairs.
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Deschutes County
Bethlehem Inn (Fund 128)
Four Months Ended October 31, 2010
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ (2,725,000)
$ (2,722,510) $ 2,490
100%
100%
$ (2,725,000)
$ (2,722,510)
$ 2,490
Revenues
Grants - Private
953,667
- (953,667)
33%
0%
2,861,000
-
(2,861,000)
Total Revenues
953,667
- (953,667)
33%
0%
2,861,000
-
(2,861,000)
TOTAL RESOURCES
(1,771,333)
(2,722,510) (951,177)
33%
-2002%
136,000
(2,722,510)
(2,858,510)
REQUIREMENTS: Exp.
Expenditures
Debt Service:
Negative Interest Revenue 12,000 7,694 4,306 33% 21% 36,000 36,000 -
Interest Payment 33,333 - 33,333 33% 0% a) 100,000 - 100,000
TOTAL REQUIREMENTS 45,333 7,694 37,639 33% 6% 136,000 - 100,000
NET (Resources - Requirements) (1,816,667)
(2,730,204) (913,537)
a) October 2010 interest expense - $1,851.
17
b) Recap of expenditures - inception through October, 2010
Land/Building (Amertitle) - July 2007
$ 2,241,313
Hickman Williams
17,578
City of Bend - May 2008
250,000
KN EX CO
5,289
Kleinfelder
3,732
Total expended on facility
2,517,913
Interest on Negative Cash Balance
212,291
Total expended
$ 2,730,204
b) - (2,722,510) (2,758,510)
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of October 31, 2010
"Area A" I "Cell 5"
Closure Fund I Projects Fund
611 613 Total
G. Friesen Associates, Inc.
Original Contract
241,869.00
182,516.00
424,385.00
Change Orders:
Change Order #1 (Note a)
19,656.00
-
19,656.00
Change Order #2
21,500.00
-
21,500.00
Change Order #3
34,316.00
33,431.00
67,747.00
Total
317,341.00
215,947.00
533,288.00
Paid through October 31, 2010
283,024.99
182,516.01
465,541.00
Balance
34,316.01
33,430.99
67,747.00
Construction Contract
M A DeAtley Construction Inc
Original Contract
2,097,140.50
3,290,779.98
5,387,920.48
Change Orders:
Change Order #1
-
45,095.00
45,095.00
Change Order #2
14,302.54
-
14,302.54
Change Order #3
24,885.69
-
24,885.69
Change Order #4
152,500.00
152,500.00
305,000.00
Change Order #5
-
148,958.89
148,958.89
Change Order #6
1,332.00
-
1,332.00
Change Order #7 (not likely to occur)
-
-
-
Change Order #8
-
225,000.00
225,000.00
Change Order #9
2,486.98
-
2,486.98
Change Order #10
-
5,167.76
5,167.76
Change Order #11
-
3,200.00
3,200.00
Change Order #12
6,354.75
6,354.75
Change Order #13
26,000.00
-
26,000.00
Total
2,318,647.71
3,877,056.38
6,195,704.09
Paid through October 31, 2010
2,023,945.18
3,468,381.03
5,492,326.21
Balance
294,702.53
408,675.35
703,377.88
Total of Engineering & Construction Contracts
Original Contracts
2,339,009.50
3,473,295.98
5,812,305.48
Change Orders
215,163.21
579,921.65
795,084.86
Total
2,554,172.71
4,053,217.63
6,607,390.34
Paid through October 31, 2010
2,306,970.17
3,650,897.04
5,957,867.21
Balance
247,202.54
402,320.59
649,523.13
Notes:
a) Additional landfill gas investigation per DEQ as part of a requirement
to address offsite landfill gas migration.
b) Construction of Cell #5 began in FY 2008. Through June 30, 2009, $3,557,678
has been expended and reported as "Construction in Progress" on the County's
CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction,
Taylor NW, KN EX Co, Jack Robinson & Sons.
c) To date in FY 2010, payment has been made to Central Electric Co-op:
$13,311 for the Closure of Area A and $20,822 for Cell 5.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2011
BOCC Conference & Travel
Jul
Aug
Sep
Oct
YTD Total
Tammy Baney
Conf/Sera & Educ/Training
- -
-
305
305
Travel Meals
20
-
-
20
Accommodations
- 77
- 1
429
506
Mileage reimbursement
- j 240
-
255
495
Ground Transport/Parking
- -
-
-
-
Total Baney
- j 337 j
-
989
1,326
Dennis Luke
Conf/Sera & Educ/Training
- - j
-
305
305
_
Travel Meals
- 56 j
37
25
118
Accommodations
_
- 77 !
76
506
659
Mileage reimbursement
- 282
178 j
190
649
Ground Transport/Parking
- r 17
-
-
17
Total Luke
- 432
292
1,025
1,748
Alan Unger
j
!
Conf/Sera & Educ/Training !
- -
-
305
305
Travel Meals
- -
-
198
198
Accommodations
- -
-
1,414
1,414
Airfare
1,133 -
-
!
1,133
_
Mileage reimbursement !
- -
-
372
372
Ground Transport/Parking
- -
-
29
29
Total Unger
1,133 -
-
2,317
3,450
DeBone or Brown
Accommodations
- -
-
536
536
Total Other
- -
-
536 j
536
Total - BOCC Department
j
Conf/Sem & Educ/Training
- -
-
610
915
Travel Meals j
- 76
37
25
336
Accommodations
- 154
76
1,470
3,115
Airfare
- -
-
-
1,133
Mileage Reimbursement
522
178 !
445
1,516
Ground Transport
- 17 !
-
-
46
Total - BOCC Department
- 769
292 j
2,550
7,060
FY 2011 Budget
19,600
Percent of FY 2011 Budget Expended
36.0%
I
BOCC County College
(
1
Public Information
-
-
1,874
-
1,874
Office/Copier Supplies
-
-
33
65
98
Meeting Supplies
-
-
295
930
1,225
~
I
-
-
2,202
995
3,197
10/29/2010
~JTES kAA
Department of Administrative Services
66AK A Dave Kanner, County Administrator
r 1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
November 23, 2010 www.co.deschutes.onus
TO: BOARD OF COMMISSIONERS
FROM: DAVE KANNER
RE: 2011 LEGISLATIVE PRIORITIES
Attached to this memo is a memo I prepared for your September 22"d work session on legislative
priorities for 2011. Not much has changed since then, although it now seems highly unlikely that
there will be any legislative direction regarding events on EFU land that will be meaningful to
Deschutes County.
In addition, I gleaned some information at the recent AOC conference about legislative matters
that will affect all counties. While I'm sure AOC will monitor these issues, it would probably be
worthwhile to have Public Affairs Counsel monitor these and work with AOC as necessary.
These issues include:
• Legislation to move all court fine and fee revenue into the state general fund, thus giving
the Ways and Means Committee free rein to determine how to allocate the funds. The
concern is that court security and law library funds distributed to counties will take a hit
under any new allocation formula, although the statutes requiring that counties provide
these services will not change.
• It appears that legislation to consolidate extension service districts will move forward. I
was unable to get any information about what this would look like or what it would mean
for counties such as Deschutes that have permanent tax rates for extension service.
We have a conference call scheduled with Public Affairs Counsel for December 6 at the 1:30
work session. Senator Telfer and Representative Whisnant have indicated they will send
representatives to that meeting. PAC has indicated that they would like to get the County's list
of legislative priorities at that meeting in case any of them require pre-session work.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Department of Administrative Services
Dave Kanner, County Administrator
{
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(5411388570 - Fax (541) 3853202
www co.deschutes.orus
September 15, 2010
TO: BOARD OF COMMISSIONERS
FROM: DAVE KANNER
RE: 2011 LEGISLATIVE PRIORITIES
Public Affairs Counsel will join us (via phone) at the September 22"d work session to
discuss Deschutes County priorities for the upcoming legislative session. PAC prefers to
get as much advance notice about these priorities as possible, in case there's a matter that
requires pre-session filing or if they need to work with others who are pre-session filing
legislation.
While the session is almost certain to be dominated by economic and budget matters,
there are a number of items we can expect the legislature to take up that will directly
impact Deschutes County. They are as follows:
1. Legislation to specifically allow and empower the creation of a regional health
authority. Deschutes County is leading the way on this concept and the path toward it
can be significantly smoother with enabling legislation.
2. Revision of destination resort siting statutes. Nick Lelack has been serving on an
interim committee chaired by State Sen. Jackie Dingfelder that plans to introduce
legislation.
3. Revisions to the transportation planning rule. The 2009 session passed the relatively
toothless (my personal opinion) HB 3379. DLCD has still not created the implementing
administrative rules and many cities, including those represented by the Central Oregon
Cities Organization, are frustrated and demanding additional legislative action. AOC has
been monitoring this but not actively participating. Deschutes County, as a major
landowner who is being stymied by the TPR, has a huge stake in the outcome of this
debate.
4. Legislation to clarify what types of commercial activity can be permitted on EFU
land. An AOC committee has been looking at this issue. I'm not sure where they're at in
terms of having any legislation ready to introduce in 2011.'
5. DEQ is putting forth a legislative concept (attached) that would allow the
Environmental Quality Commission to adopt rules for DEQ to make loans and grants for
repair, replacement and decommissioning of septic systems and for the development of
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
community-based solutions for sewage disposal problems. Seems like something we
should support.
In addition to the above, in late August, I sent an e-mail to the department heads to solicit
input about department-specific legislative priorities or items their affiliate associations
might be working on. I received the following responses:
- Scot Langton indicated that he is serving on a couple of interim committees that
are dealing with inequities in the current property tax system. He is not sure
what, if any, legislation will come from these committees, but would like to have
any property tax legislation monitored by PAC.
Nick Lelack has heard from certain lobbyists that there may be a bill introduced to
create a goal 11 exception for the extension of sewers in south Deschutes County.
Nick also says there may be attempts to make modifications to HB 2228, the bill
relating to the transfer of development rights for Skyline Forest. The Board
should carefully review the proposals and determine its position and level of
priority.
- Chuck Fadeley said he has heard from AOC that there may be legislation
introduced to abolish justice courts (on the premise that they siphon revenue from
the state courts). This is something we should definitely monitor and have Chuck
talk to PAC about.
- Nancy Blankenship reports that her statewide association is working on a
proposal (actually put forth by the Goverment Efficiency Task Force) to get
counties out of the precinct committee person (PCP) election business. Deschutes
County spent about $18,000 on PCP elections in 2008. The clerks submitted
legislation in 2009 (SB 613, that did not move out of committee) that would have
made a number of changes to PCP elections and it sounds like they will try again
in 2011.
Onsite Sewage Disposal
System Funds (LC 848)
What Is the Onsite Wastewater
Management Program?
Over 30 percent of Oregonians dispose of
wastewater from their homes and businesses
through the use of onsite wastewater
treatment systems (septic systems). The
siting, design, installation and ongoing
operation and maintenance of septic systems
are all aspects of wastewater treatment
regulated by DEQ. Without this oversight
septic systems can fail or malfunction,
pollute Oregon's land and waterways with
raw sewage and create public health
hazards.
DEQ directly manages Oregon's septic
system program - often referred to as the
"Onsite Program"- in fourteen counties.
These counties are called "direct service
counties." Twenty-two counties manage the
program under contract with DEQ and these
counties are called "contract counties".
DEQ and the contract counties are also
responsible for ensuring that septic tank
pumpers have the necessary equipment to
safely pump, transport and dispose of the
waste from septic systems. This waste is
often called "septage."
In addition, DEQ certifies and licenses
installers and pumpers, and reviews and
approves products such as septic tanks,
alternative treatment technologies and
alternative drainfield products.
What is Legislative Concept (LC)
848?
LC 848 authorizes the Environmental
Quality Commission, DEQ's rulemaking
and policy board, to adopt rules for DEQ to
make grants or loans available for the repair,
replacement or decommissioning of septic
systems. The funds may also be used for the
development of community-based solutions
for sewage disposal problems provided
those solutions comply with applicable land
use regulations. The grants or loans would
be based on hardship and would be used to
protect public health by helping to fund the
repair, replacement or decommission of
failing septic systems.
LC 848 also establishes a fund (the
Subsurface Sewage Disposal System
Improvement Fund) that would be used to
assist communities in addressing health or
water quality problems associated with
individual septic systems. A portion of the
fund must be dedicated to training programs
related to installation, operation,
maintenance and technical assistance on
individual septic systems. Civil penalties
collected from onsite septic system fines
would go into the fund, as well as any gifts
or grants.
Why is LC 848 needed?
Oregon's onsite wastewater management
program receives multiple requests for
assistance from many communities in
Oregon with known pollution problems
from septic systems. Currently all revenue
comes from application fees for permits,
reports and licenses and the program does
not have the funding or capacity to engage
in these activities, including outreach and
education, training, and coordination with
communities.
In addition, DEQ estimates that 10 percent
of existing septic systems around Oregon are
in need of repair or replacement to protect
human health and the environment.
Replacing septic systems can be very
expensive (generally starting at $3,000 and
can go up to over $20,000) and there are
many property owners in Oregon that cannot
afford to replace/upgrade the failing
systems.
Alternative Formats
Alternative formats of this document can be
made available. Contact DEQ Public
Affairs for more information (503) 229-
5696.
SN a ONOM
D.p.rrrlrled
Em boormMrl
Gueft
Water Qualft DMalon
165 Eat 7' Maws
Eugene, OR 97401
Phone: (541) 68&7833
(8W)8"-W7
Fax: (341) 686-7551
Contact: Michael Kudaski
Randy Ttox
lute1A-w. ng=8a✓DFEQV
DEQ Is a leader In
restolin, nmintal dng
and enhancing the
gualftry of OrWn's
air, land and water.
Last updated: 3/3/2010
By: RwAffi Twx
10•VIR-OM