2011-11-Minutes for Meeting December 27,2010 Recorded 1/11/2011DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
(IIIIII IIIIIII~I~II~II III III
2011-11
RECORDS
CLERK U 2011-11
01/11/201104;52;17 PM
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 27, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Tammy Baney and Alan Unger.
Also present were Dave Kanner, County Administrator; Mark Pilliod and Laurie
Craghead, County Counsel; Paul Blikstad, Community Development; Anna
Johnson, Communications; Hillary Borrud of The Bulletin, and two other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Second Reading and Adoption of
Ordinance No. 2010-033, Amending Code in regard to Contractor
Insurance Indemnification.
BANEY: Move second reading.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
At this time, Chair Luke conducted the second reading, by title only.
BANEY: Move adoption.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 1 of 7 Pages
3. Before the Board was Consideration of Signature of a Decision on an
Appeal of the Hearings Officer's Decision regarding a Nonconforming Use
Alteration and Site Plan for Wooden Cabins to Replace Canvas Tents on
Existing Platforms at the Outward Bound Facility.
Commissioner Luke asked about the installation of permanent doors. He
suggested that any plywood or other covering on the doors and windows should
match the stain or paint scheme of the structures. The other Commissioners felt
including this wording was not necessary.
Commissioner Baney stated, however, that there should not be any reflective
surfaces, like window glass.
Laurie Craghead said there is a requirement that the structures be earthtone.
Commissioner Luke asked why they are being given two years to make
application for the changes since they are already in Code enforcement.
Commissioner Baney stated that this is in Code, so Community Development is
just following what is already stated.
Laurie Craghead said that this did not change the nature and extent of the use,
per the Hearings Officer, but the wording could be revised under the summary
section to state that there can be no greater adverse impact. This alternate
wording would make the decision more flexible, but would maintain the
integrity of the decision in regard to use of the property.
Commissioner Luke asked if the County's requirements are the same as the
State's regarding the scenic designation. Paul Blikstad said State Parks can
require more screening, but that would be between them and the property
owner.
BANEY: Move approval of the use of the alternate working.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes no. (Split vote)
Ms. Craghead said that the Hearings Officer stated March through September
were appropriate for the use of the structures, rather than the wording "spring
through early fall". However, no testimony was given on this particular issue.
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 2 of 7 Pages
Commissioner Unger feels the ESEE is the important consideration so that there
is no effect on the eagles. Commissioner Baney stated that since the hearings
have already been held, she would stay consistent with the decision as written.
Commissioner Luke said that if there if flexibility in decisions the Board has to
make, those can be argued at a later date. However, land use needs certainty.
Regarding the summary on Page 5, and the last sentence, the Board concurred
with the Hearings Officer's alternative findings.
BANEY: Move approval of the decision with the change noted.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes no. (Split vote)
Before the Board was consideration of the approval of the Consent Agenda.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
4. Signature of County Counsel of Document No. 2010-733, a Deed of
Reconveyance regarding the Purchase of County-owned Property
5. Signature of County Counsel of Document No. 2010-734, a Deed of
Reconveyance regarding the Purchase of County-owned Property
6. Commissioner Baney's Signature of Document No. 2010-748, a Services
Agreement between Central Oregon Individual Health Solutions and
Accountable Behavioral Health Alliance
7. Signature of Resolution No. 2010-132, Authorizing a Credit Card for the
Deschutes County Health Services Department
8. Signature of Resolution No. 2010-133, Appropriating a New Grant in the
Behavioral Health Fund (Residential Treatment Facilities)
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 3 of 7 Pages
9. Signature of Resolution No. 2010-134, Appropriating a New Grant in the
Behavior Health Fund (Improvements to Residential Treatment Facilities)
10. Signature of Resolution No. 2010-135, Transferring Appropriations in the
Health Benefits Trust Fund
11. Signature of Resolution No. 2010-137, Appropriating a New Grant in the
Children & Families Commission Fund
12. Signature of Resolution No. 2010-139, Transferring Appropriations in the
Behavioral Health Fund (Mental Health Specialist)
13. Signature of Resolution No. 2010-143, Transferring Appropriations in the
Behavioral Health Fund (Vehicle Purchase)
14. Approval of Chair Signature of a Letter Allowing the County Administrator to
Sign Documents relating to the GMS System on the Grant Awards for Safe
Havens and Community Defined Solutions to Violence Against Women
15. Signature of Letters Appointing Tyler Deke and Sue Page to the Deschutes
County Special Transportation Fund (STF) Advisory Committee, through
December 31, 2012
16. Signature of a Letter Appointing Mike Lovely to the Deschutes County Special
Transportation Fund (STF) Advisory Committee, through December 31, 2011
17. Signature of a Letter Reappointing Bruce Bowen to the Panoramic Access
Special Road District Board, through December 31, 2013
18. Signature of Letters Accepting the Resignation of Dolores Ellis, Nancy Ruel
and Jennifer McKague from the Deschutes County Behavioral Health Advisory
Board, and Thanking them for their Service
19. Signature of Letters Reappointing Patricia von Riedl and Darrel Wilson to the
Deschutes County Behavioral Health Advisory Board, through December 31,
2013
20. Signature of Letters Accepting the Resignation of Susan Daly Stearns and
Renee Windsor from the Children & Families Commission, Thanking them for
their Service
21. Signature of a Letter Appointing Patricia Kurateck to the Children & Families
Commission, through December 31, 2011
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 4 of 7 Pages
22. Signature of a letter Reappointing John McLaughlin (through December 31,
2012 and William Lindermann (through December 31, 2014) to the Children &
Families Commission
23. Signature of a Letter Appointing Rebecca Timms to the Children & Families
Commission, through December 31, 1014
24. Approval of Minutes:
• Work Session of December 15 and 20
• Business Meeting of December 20
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
25. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District in the Amount of
$12,985.51 (two weeks).
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
26. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $9,763.74 (two weeks).
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 5 of 7 Pages
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
27. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,015, 866.01
(two weeks).
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
LUKE: Chair votes yes.
28. ADDITIONS TO THE AGENDA
Chair Luke asked about executive session regarding labor negotiations. He
asked under what situations or circumstances the content of those discussions
can be made public.
Dave Kanner said that they might be subpoenaed. Mr. Pilliod agreed that a
Judge could subpoena them, and they may or may not become public record at
some point.
Mr. Kanner said that the staff at the District Attorney's office has been
instructed to remain on the job until notified otherwise. Commissioner Luke
said that the new District Attorney will not be sworn in until January 3 but
current District Attorney Mike Dugan resigned as of December 31. Therefore,
there would not be a District Attorney until January 3. The Attorney General
and Governor are not aware of anyone being sworn in on January 1. Mr. Pilliod
confirmed that this is the case.
Being no further items addressed, the meeting adjourned at 10:35 a.m.
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 6 of 7 Pages
DATED this 5 ' Day of 2010 for the
.
Deschutes County Board of Commission ®r
ATTEST:
Recording Secretary
D nis R. Luke, Chair
Cd 6L,, Uvttut~
Alan Unger, Vice Chair
Tammy aney, Commis oner
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, DECEMBER 27, 2010
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Second Reading and Adoption of Ordinance No.
2010-033, Amending Code in regard to Contractor Insurance Indemnification -
Mark Pilliod, County Counsel
Suggested Motions: Move second reading by title only, and adoption, of
Ordinance No. 2010-033.
3. CONSIDERATION of Signature of a Decision on an Appeal of the Hearings
Officer's Decision regarding a Nonconforming Use Alteration and Site Plan for
Wooden Cabins to Replace Canvas Tents on Existing Platforms at the Outward
Bound Facility - Paul Blikstad, Community Development Department
Suggested Motion: Move signature of the findings and decision, Document No.
2010-744.
CONSENT AGENDA
4. Signature of County Counsel of Document No. 2010-733, a Deed of
Reconveyance regarding the Purchase of County-owned Property
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 1 of 7 Pages
5. Signature of County Counsel of Document No. 2010-734, a Deed of
Reconveyance regarding the Purchase of County-owned Property
6. Commissioner Baney's Signature of Document No. 2010-748, a Services
Agreement between Central Oregon Individual Health Solutions and
Accountable Behavioral Health Alliance
7. Signature of Resolution No. 2010-132, Authorizing a Credit Card for the
Deschutes County Health Services Department
8. Signature of Resolution No. 2010-133, Appropriating a New Grant in the
Behavioral Health Fund (Residential Treatment Facilities)
9. Signature of Resolution No. 2010-134, Appropriating a New Grant in the
Behavior Health Fund (Improvements to Residential Treatment Facilities)
10. Signature of Resolution No. 2010-135, Transferring Appropriations in the
Health Benefits Trust Fund
11. Signature of Resolution No. 2010-137, Appropriating a New Grant in the
Children & Families Commission Fund
12. Signature of Resolution No. 2010-139, Transferring Appropriations in the
Behavioral Health Fund (Mental Health Specialist)
13. Signature of Resolution No. 2010-143, Transferring Appropriations in the
Behavioral Health Fund (Vehicle Purchase)
14. Approval of Chair Signature of a Letter Allowing the County Administrator to
Sign Documents relating to the GMS System on the Grant Awards for Safe
Havens and Community Defined Solutions to Violence Against Women
15. Signature of Letters Appointing Tyler Deke and Sue Page to the Deschutes
County Special Transportation Fund (STF) Advisory Committee, through
December 31, 2012
16. Signature of a Letter Appointing Mike Lovely to the Deschutes County Special
Transportation Fund (STF) Advisory Committee, through December 31, 2011
17. Signature of a Letter Reappointing Bruce Bowen to the Panoramic Access
Special Road District Board, through December 31, 2013
18. Signature of Letters Accepting the Resignation of Dolores Ellis, Nancy Ruel
and Jennifer McKague from the Deschutes County Behavioral Health Advisory
Board, and Thanking them for their Service
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 2 of 7 Pages
19. Signature of Letters Reappointing Patricia von Riedl and Darrel Wilson to the
Deschutes County Behavioral Health Advisory Board, through December 31,
2013
20. Signature of Letters Accepting the Resignation of Susan Daly Stearns and
Renee Windsor from the Children & Families Commission, Thanking them for
their Service
21. Signature of a Letter Appointing Patricia Kurateck to the Children & Families
Commission, through December 31, 2011
22. Signature of a letter Appointing John McLaughlin to the Children & Families
Commission, through December 31, 2012
23. Signature of Letters Appointing Rebecca Timms and William Lindemann to
the Children & Families Commission, through December 31, 1014
24. Approval of Minutes:
• Work Session of December 15 and 20
• Business Meeting of December 20
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
25. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
26. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
27. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 3 of 7 Pages
28. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be
called to address issues relating to ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations;
or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Friday, December 24
Most County offices will be closed to observe Christmas
Monday December 27
10:00 a.m. Board of Commissioners' Meeting
Wednesday, December 29
10:00 a.m. Board of Commissioners' Meeting (tentative)
1:30 p.m. Administrative Work Session - could include executive session(s) (tentative)
Friday, December 31
Most County offices will be closed to observe New Years Day
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 4 of 7 Pages
Monday, January 3
8:00 a.m. Swearing in of Newly Elected/Re-elected Officials
1:30 p.m. Administrative Work Session - could include executive session(s) (tentative)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, January 5
10:00 a.m. Board of Commissioners' Meeting (tentative)
1:30 p.m. Administrative Work Session - could include executive session(s) (tentative)
Thursday, January 6
8:00 a.m. Joint Meeting with Sisters City Council - Sisters City Hall
1:30 p.m. Budget Committee Overview and Update
Wednesday, January 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, Januar13
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond Council Chambers
Monday, January 17
Most County offices will be closed to observe Martin Luther King, Jr. Day
Wednesday, January 19
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 5 of 7 Pages
Wednesday, January 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, February 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, Februar7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, February 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, February 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 17
Most County offices will be closed to observe Presidents' Day
Wednesday, February 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 6 of 7 Pages
Monday, February 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, March 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, March 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond Council Chambers
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, December 27, 2010
Page 7 of 7 Pages