2011-36-Minutes for Meeting January 26,2011 Recorded 2/11/2011DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK 1nl
COMMISSIONERS' JOURNAL
1111111 III III 02/11/2011 08:03:07 AM
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2011-36
Do not remove this page from original document.
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Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 26, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also
present were Dave Kanner, County Administrator; Erik Kropp, Deputy County
Administrator; David Givans, Internal Auditor; Nancy England, Health Services;
and two other citizens. No representatives of the media were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
The Board recognized Finance Director Marty Wynne's fifteen years of service
to the County, and thanked him for his ongoing advice and expertise.
None other was offered.
2. Before the Board was Consideration of Second Reading and Adoption of
Ordinance No. 2011-004, Amending Code regarding the Internal Auditor
and Audit Committee.
David Givans gave a brief overview of the item.
UNGER: Move second reading, by title only.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the second reading of the Ordinance.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 1 of 7 Pages
UNGER: Move adoption.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2011-
012, an Agreement with St. Charles Healthcare Community regarding
Health Services.
Nancy England gave a brief explanation of the item.
DEBONE: Move approval.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2011-011, an Agreement with St. Charles Healthcare Community
regarding Psychiatric Emergency Services.
Nancy England gave a brief explanation of the item.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney asked that the minutes be removed from the Consent Agenda, since
she has not had an opportunity to review them.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 2 of 7 Pages
Consent Agenda Items
5. Signature of Letters regarding Appointments to the Public Health Advisory
Board:
• Accepting the Resignation of, and Thanking for their Service: William
Dahling, Keri Podell and Nancy Ruel
• Reappointing through August 31, 2013: Cynthia Barnes, Mike Bonetto and
Kim Curley-Reynolds
6. Signature of Letters regarding Appointments to the Deschutes County Fair
Board:
Reappointing Mike Schiel through December 31, 2012
Reappointing Jim Morrell and Bev Clarno through December 31, 2013
7. Signature of Letters regarding Appointments to Sun Mountain Ranches Special
Road District:
• Accepting the Resignation of, and Thanking Flora Bates for her Service
• Appointing Jo Kilmer through December 31, 2013
8. Signature of Letters Reappointing Debra Mafera (USFS), Paul Stell (Bend
Metro Park & Rec), and Robert Marheine to the Weed Advisory Board, through
December 31, 2013
9. Approval of Economic Development Grant Requests:
• La Pine Rodeo Association - $1,000 request (event promotion) -
Commissioners Baney and Unger granted $500 each.
Network of Volunteer Administrators - $1,000 (Volunteer of the Year event)
- Commissioner DeBone granted $1,000.
Bend-La Pine School Education Foundation - $500 (Trivia Bee) -
Commissioner DeBone granted $500.
California Lutheran University - $3,000 (Economic Forecast event) -
Chair Baney granted $500 and Commissioner Unger granted $100 towards
the purchase of tickets. This amount would cover the cost of eight tickets.
10. Approval of Minutes:
• Work Session of January 5, 12 and 19
• Business Meeting of January 12
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 3 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
11. Before the Board was Consideration of Signature of a Letter Accepting the
Resignation of Doris Brannan from the Sunriver Service District Budget
Committee, and Thanking her for her Service.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
12. Before the Board was Consideration of Signature of a Letter Appointing
Jim Wilson to the Sunriver Service District Budget Committee, through
June 30, 2012.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
13. Before the Board was Consideration of Signature of a Letter Reappointing
Bob Wrightson to the Sunriver Service District Budget Committee,
through June 30, 2012.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District (two weeks) in the
Amount of $10,969.41.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District (two
weeks) in the Amount of $1,779.58.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$291619363.54.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 5 of 7 Pages
17. Before the Board were Additions to the Agenda.
Commissioner Unger said that the Board met yesterday with the Judges at a
regular meeting. They discussed the new District Attorney, and indicated they
want him and his department to be successful, and hope that he complies with
the policies, procedures and financial requirements of the County.
Chair Baney stated they talked about developing a facilities plan for the long-
term, since the Courts and District Attorney are in need of more space. She
would like to have the Board visit their offices and introduce themselves to staff
and others.
Commissioner Unger said that he and others were confused by the Deschutes
Soil and Water Board showing up at a work session, expecting to be a part of
the meeting. There evidently was some confusion due to the involvement of
one member of their District. Commissioner Unger would like to sit down with
the various entities such as this one and find out what they are doing, what their
needs are, and so on.
Mr. Kanner said there are 96 taxing districts in the County, but a list could be
reviewed to determine if a meeting might be beneficial. Commissioner Unger
feels some opportunities might be being missed otherwise.
Chair Baney said that a meeting with economist Bill Watkins should include a
conversation about budgeting and forecasting. He is a speaker at the Economic
Forecast event this week, and has offered services and guidance if the Board
wants it for the budgeting process. She said that the County has gotten some
criticism for not doing more towards economic development in the area, and
perhaps can get some ideas from him. The County is already doing some
components.
Commissioner DeBone stated that the world has changed over the past few
years. The times are very dynamic and the County needs to be more flexible
and proactive.
Chair Baney said that the focus has been Deschutes County, but ideas on
partnering within the County and in the region should be investigated. She
wondered how to link more with the cities since that is where the infrastructure
for economic development should be directed.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 6 of 7 Pages
Mr. Kanner said the Deschutes Economic Alliance has focused on the County
because, for the most part, the cities don't want to deal with them. The County
does have a strategic plan in place. A legitimate question to ask this group is,
what is wrong with the plan and how is it not working. He feels that things are
slow, but there is some business expansion, with EDCO playing a major role.
He wants to know what the Deschutes Economic Alliance thinks the County is
not doing that it has the ability to do.
Mr. Kanner stated that the Chambers of Commerce could do more, because
they are involved with businesses and large trade sectors and that is their focus.
The County has statutory mandates to handle, and economic development is not
the County's main function. Most of this type of development happens within
the urban growth boundary.
Erik Kropp said he attended conferences and confirmed that it is important to
try to maintain and retain local businesses. Chair Baney asked if this is
something the County can do internally. Mr. Kropp stated that some cities will
send out staff to meet with businesses to find out how they are doing. He added
that most businesses look at locating where there is an existing market, and
Central Oregon is not a logical place for many businesses to locate due to
geographic isolation, population and transportation challenges.
Being no further items before the Board, the meeting adjourned at 10:45 a.m.
DATED this q4~L_ Day of 2011 for the
Deschutes County Board of Commissioners.
4-0~-
Tammy Baney, Ch
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ATTEST:
Recording Secretary
Anthony DeBone, Vice Chair
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Alan Unger, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, January 26, 2011
Page 7 of 7 Pages
{ a rya; C Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
ter; ~ y-x >f'(541)388
-6570 - Fax (541) 385-3202 - www.deschutes.orc
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 26, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Second Reading and Adoption of Ordinance No.
2011-004, Amending Code regarding the Internal Auditor and Audit Committee
- David Givans, Auditor
Suggested Motions: Move second reading by title only; move adoption of
Ordinance No. 2011-004.
3. CONSIDERATION of Signature of Document No. 2011-012, an Agreement
with St. Charles Healthcare Community regarding Health Services - Lori Hill,
Health Services
Suggested Motion: Move Board signature of Document No. 2011-012.
4. CONSIDERATION of Chair Signature of Document No. 2011-011, an
Agreement with St. Charles Healthcare Community regarding Psychiatric
Emergency Services - Nancy England, Health Services
Suggested Motion: Move Board signature of Document No. 2011-011.
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 1 of 7 Pages
CONSENT AGENDA
5. Signature of Letters regarding Appointments to the Public Health Advisory
Board:
Accepting the Resignation of, and Thanking for their Service: William
Dahling, Keri Podell and Nancy Ruel
Reappointing through August 31, 2013: Cynthia Barnes, Mike Bonetto and
Kim Curley-Reynolds
6. Signature of Letters regarding Appointments to the Deschutes County Fair
Board:
• Reappointing Mike Schiel through December 31, 2012
• Reappointing Jim Morrell and Bev Clarno through December 31, 2013
7. Signature of Letters regarding Appointments to Sun Mountain Ranches Special
Road District:
• Accepting the Resignation of, and Thanking Flora Bates for her Service
• Appointing Jo Kilmer through December 31, 2013
8. Signature of Letters Reappointing Debra Mafera (USFS), Paul Stell (Bend
Metro Park & Rec), and Robert Marheine to the Weed Advisory Board, through
December 31, 2013
9. Approval of Economic Development Grant Requests:
• La Pine Rodeo Association - $1,000 request (event promotion) -
Commissioners Baney and Unger granted $500 each.
Network of Volunteer Administrators - $1,000 (Volunteer of the Year event)
- Commissioner DeBone granted $1,000.
Bend-La Pine School Education Foundation - $500 (Trivia Bee) -
Commissioner DeBone granted $500.
California Lutheran University - $3, 000 (Economic Forecast event) -
Chair Baney granted $500 and Commissioner Unger granted $100 towards
the purchase of tickets. This amount would cover the cost of eight tickets.
10. Approval of Minutes:
Work Session of January 5, 12 and 19
• Business Meeting of January 12
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 2 of 7 Pages
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
11. Signature of a Letter Accepting the Resignation of Doris Brannan from the
Sunriver Service District Budget Committee, and Thanking her for her Service
12. Signature of a Letter Appointing Jim Wilson to the Sunriver Service District
Budget Committee, through June 30, 1012
13. Signature of a Letter Reappointing Bob Wrightson to the Sunriver Service
District Budget Committee, through June 30, 2012
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
17. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 3 of 7 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Monday, January 24
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, January 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, February 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, February 7
10:00 a.m. Board of Commissioners' Meeting
12:00 noon BOCC/Department Heads Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, February 9
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 4 of 7 Pages
Wednesday, February 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, February 21
Most County offices will be closed to observe Presidents' Day
Wednesday, February 23
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, February 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 3
10:00 a.m. Department Update - District Attorney
11:00 a.m. Department Update - Community Development
Monday, March 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, March 9
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 5 of 7 Pages
Thursday, March 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond Council Chambers
11:00 a.m. Department Update - Health Services
Wednesday, March 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday,
March 17
9:00 a.m.
Department Update
- Clerk
10:00 a.m.
Department Update -
Community Justice
11:00 a.m.
Department Update -
Assessor
Monday, March 21
10:00 a.m.
Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 23
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 24
11:00 a.m. Department Update - Children & Families' Commission
2:00 p.m. Department Update - Sheriff s Office
Monday, March 28
10:00 a.m. 10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 6 of 7 Pages
Thursday, March 31
9:00 a.m. Department Update - Road Department
10:00 a.m. Department Update - Solid Waste Department
Monday, April 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Wednesday, April 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 13
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 18
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 20
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 26, 2011
Page 7 of 7 Pages