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2011-64-Minutes for Meeting February 09,2011 Recorded 2/28/2011DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK VII COMMISSIONERS' JOURNAL III III 02/28/201108:12:18 AM IIIIIII IIIIIIIIIIIIIII 2011-64 Do not remove this page from original document. Deschutes County Clerk Certificate Page ..1=1 4 C ,..-=C__ t ~C Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 9, 2011 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Joe Studer, County Forester; Judith Ure, Administration; and two other citizens. Also present was Hillary Borrud of The Bulletin. Chair Baney opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Presentation and Update of Forester Activities. Joe Stutler stated that Fire Free and Project Wildfire programs have been around since 1993, and there have been a number of achievements over those years. All kinds of means have been used to educate the public, but now a professionally-made DVD presentation will soon be available that explains the history of the programs and the very real danger of wildfire. He tNn played the presentation for the audience. Mr. Studer said that this can be posted on the County website and Project Wildfire's Facebook page, and can be distributed through the various agencies and through other means. Mr. Studer indicated that the FEMA grant will accommodate a modification of the scope of work. Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 1 of 6 Pages His involvement with the various groups allows the County opportunities to help with setting policy and guiding various programs. He is involved on a national level as well. Some grants have been approved, and Mr. Stutler asked for permission to move forward with them. Some involve other entities, such as the High Desert Museum. The Community Assistance grants are down significantly, but there is a fair chance some can still be obtained. The Board indicated that he should move forward on the grant processes. Advanced level incident training exercises are planned, through COCC and other agencies. The potential uses of biomass, and finding the best ways to develop this is also being analyzed. Development of the qualified pool is underway. Potential contractors attended a meeting and made some suggestions on how to handle the process. Thirty- four contractors have made application for the work. Defensible space and unprotected lands are covered by an Ordinance passed in 1998, which also clarified what kind of roofing can be used along with other requirements. Mapping shows that there is a lot of acreage that is not protected in any way. Much of this land is located in the eastern part of the County, but there are pockets near Redmond and other areas close-in. Senate Bill 360, regarding defensible space, could be used to effect changes. Chair Baney thanked Mr. Stutler for his involvement, and is proud that groups are always asking him to sit on their committees, some of which are national. It takes him away from his office but his involvement in the community is very valuable. 3. Before the Board was Consideration of Approval of Special Transportation Fund Advisory Committee Recommendations for Distribution of Grant Funds. Judith Ure explained that this is one of two bi-annual processes used regarding the handling of special transportation funding. These particular funds go directly to the grantees from ODOT. Some in the other process are discretionary. Additional funding was received, so the Committee had to come up with a way to fairly distribute it. Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 2 of 6 Pages To comply with FTA rules, groups have to provide public transportation and not just for a particular group of people, such as CORIL and the Opportunity Foundation. The Committee wanted to fully fund those things that need to be, and prorated everything else in a way to give all a fair share. Also, a way to deal with the CORIL and Opportunity Foundation issue is to provide funding for Cascade East Transit, which could then work with the two groups, especially in regard to maintenance expenses. The process takes two years, so there could be changes in how things are handled in the future. Ms. Ure explained the makeup of the Committee, based on location, what groups are represented, and so on; but they all have ties to public transportation. UNGER: Move approval of the STC recommendations, both A and B. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2011- 004, a Lease Agreement with the Bethlehem Inn. Erik Kropp gave an overview of the proposed lease agreement. A meeting was held last week with representatives of the Bethlehem Inn, and as a result the Board will have two representatives on their board; and a portion of the lease amount will be able to be released to the group if they meet stated goals. Commissioners DeBone and Unger indicated support as long as all involved do what was agreed upon. UNGER: Move approval of the STC recommendations, both A and B. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 3 of 6 Pages Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney stated that she had not had a chance to review the February 2 business meeting minutes, and asked that they be removed. UNGER: Move approval of the Consent Agenda, with that change. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 5. Signature of Letters Reappointing Ryan Houston, William Seitz, Steve Johnson and Scott McCaulou to the Deschutes River Mitigation and Enhancement Committee, through February 28, 2014 6. Signature of a Letter Reappointing Diane Abernathy to the Cascade View Estates Special Road District Board, through December 31, 2013 7. Signature of Letters Appointing Members to the Deschutes County Children & Families Commission Board: Susan McCoy, through December 31, 2014; and Stacy Fondiller through December 31, 2012 8. Approval of Minutes: • Work Session of January 24, 26 and 31 • Business Meeting of January 26 and February 2 • Board of Commissioners' Goal Setting Meeting of January 20 • Joint Meeting of the Board of Commissioners and Judges, January 25 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $9,406.16. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 4 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $1,289.15. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: DEBONE BANEY: Yes. Yes. Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,341,982.86. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: DEBONE BANEY: Yes. Yes. Chair votes yes. 12. ADDITIONS TO THE AGENDA None were offered. Being no further items before the Board, the meeting adjourned at 11:20 a. m. Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 5 of 6 Pages DATED this Z34- Day of Lgy GtLt.~ 2011 for the Deschutes County Board of Commissioners. Tammy Baney, Chair 0 Anthony DeBone, Vice Chair ATTEST: 04't'- Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, February 9, 2011 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY % 2011 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. PRESENTATION and Update of Forester Activities - Joe Studer, County Forester 3. CONSIDERATION of Approval of Special Transportation Fund Advisory Committee Recommendations for Distribution of Grant Funds - Judith Ure, Administration Suggested Motion: Move approval of Committee recommendations. 4. CONSIDERATION of Signature of Document No. 2011-004, a Lease Agreement with the Bethlehem Inn - Erik Kropp, Deputy County Administrator Suggested Motion: Move Board signature of Document No. 2011-004. CONSENT AGENDA 5. Signature of Letters Reappointing Ryan Houston, William Seitz, Steve Johnson and Scott McCaulou to the Deschutes River Mitigation and Enhancement Committee, through February 28, 2014 Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 1 of 6 Pages 6. Signature of a Letter Reappointing Diane Abernathy to the Cascade View Estates Special Road District Board, through December 31, 2013 7. Signature of Letters Appointing Members to the Deschutes County Children & Families Commission Board: Susan McCoy, through December 31, 2014; and Stacy Fondiller through December 31, 2012 8. Approval of Minutes: • Work Session of January 24, 26 and 31 • Business Meeting of January 26 and February 2 • Board of Commissioners' Goal Setting Meeting of January 20 • Joint Meeting of the Board of Commissioners and Judges, January 25 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-14 County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 12. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 2 of 6 Pages PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572) Monday, February 7 12:00 noon BOCC/Department Heads Meeting 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Wednesday, February 9 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, February 16 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, February 21 Most County offices will be closed to observe Presidents' Day Wednesday, February 23 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 3 of 6 Pages Monday, February 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, March 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, March 3 10:00 a.m. Department Update - District Attorney 11:00 a.m. Department Update - Community Development Monday, March 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Wednesday, March 9 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, March 10 7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond Council Chambers 11:00 a.m. Department Update - Health Services Wednesday, March 16 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, March 17 9:00 a.m. Department Update - Clerk 10:00 a.m. Department Update - Community Justice 11:00 a.m. Department Update - Assessor Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 4 of 6 Pages Monday, March 21 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, March 23 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, March 24 11:00 a.m. Department Update - Children & Families' Commission 2:00 p.m. Department Update - Sheriff's Office Monday, March 28 10:00 a.m. 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, March 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, March 31 9:00 a.m. Department Update - Road Department 10:00 a.m. Department Update - Solid Waste Department Monday, April 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 5 of 6 Pages Wednesday, April 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, April 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 20 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, February 9, 2011 Page 6 of 6 Pages MEMORANDUM DATE: February 9, 2011 TO: Deschutes County BOCC and County Administrator FROM: Joe Stutler, Deschutes County Forester RE: February 9, 2011 Update Since December of 2010 I have focused on the following work projects: 1. FEMA and Office of Emergency Management (OEM) Grants; since 2007 we have received two grants for approximately $1.7 million to treat fuels in Deschutes and Crook Counties. Deschutes County is the official sub-grantee and we have agreements with OEM and Crook County to complete the work and share in the expenditures. For Grant 1 we were obligated to treat 1200 acres and provide a in kind match of $358,210. To date we have treated 5,134 acres and provided $1,709,622 of in kind match by property owners contributions. Of the $1 million grant we have spent approximately $750,000. For Grant 2 we were obligated to treat 667 acres and provide an in kind match of $390,000. To date we have treated 2,795 acres and provided $876,801 of in kind match from property owner contributions. Of the $700,000 we have spent approximately $300,000. Consequently, we still have approximately $650,000 left from both grants. The issues with both grants are that the scope of work has been exceeded by both acre accomplishment and in kind match. Additionally for both grants there has been disagreement of specific areas to be treated which was covered by the Environmental Assessment. On January 26, 2011 we met with FEMA/OEM staff and have reached resolution of how to amend the scope of works for both grants to include the new acres and in kind match amounts. Additionally with the other Environmental Analysis completed by other federal and state agencies (over 60 documents) we suspect areas treated was covered. FEMA is reviewing those various environmental analyses to ensure this is correct, if not a supplemental analysis will be completed. We are completing the requirements to amend the grants at this point. We are not able to expend any more grant dollars until we complete the revisions. We anticipate having this resolved by April 1, 2011. For Grant 3 which is for $3 million for Deschutes, Crook and Klamath Counties, we meet with FEMA and the contractor to begin the process of completing the necessary environmental analysis on February 15-16, 2011. Our specific task is to succinctly identify the scope of work and specific work areas beforehand and we anticipate this new grant will be coming around July 1, 2011. 2. International Association of Fire Chiefs (IAFC); last June I was chosen to serve on the Wildland Fire Policy Committee. In summation the IAFC represents the leadership of over 1.2 million firefighters and emergency responders worldwide. IAFC members are the world's leading experts in firefighting, emergency medical services, terrorism response, hazardous materials spills, natural disasters, search and rescue, and public safety legislation. Since 1873, the IAFC has provided a forum for its members to exchange ideas and uncover the latest products and services available to first responders. The issues of wildland fire have dominated the discussions around the world for the last decade. How the fire service (particularly structural and local government) responds to this growing need resulted in the creation of the Wildland Fire Policy Committee in 2002.This opportunity to be part of the leadership on both federal and national fire policy will serve Deschutes County well not only from an information perspective but having firsthand knowledge of emerging issues for compiling grant applications will prove invaluable in coming years. IAFC pays for all travel, per diem and associated costs of participating. The latest endeavor is creating a National Cohesive Strategy for dealing with wildland fire in the United States for all agencies with wildland responsibility. This Cohesive Strategy was mandated by the FLAME Act from Congress in 2010. This will be an ongoing effort for the next 2-3 years. 3. We are in the process of completing two grant applications, the first is to FEMA for prevention and education to implement the Ready, Set, Go evacuation planning process in Central Oregon and at the same time create a learning laboratory @ the High Desert Museum for healthy forest, defensible space and use the Ready, Set, Go model for the visiting public, over 350 people per day.. The grant amount is approximately $215,000. The second grant application is for a National Fire Plan fuels treatment proposal which furthers our "Sweat Equity" fuels treatment and defensible space efforts throughout the county. This grant amount will be approximately $200,000. I am seeking BOCC approval to proceed with the grant application. There is no match requirement for the FEMA grant and approximately $20,000 soft match for the National Fire Plan grant. 4. ICS training and MAC simulation exercise; over the past month I have instructed in three different training sessions for both COCC and the Forest Service Training Center to assist with ICS training (upper level 400 series) for federal, state and municipality wildland fire service personnel throughout the western US. Additionally on January 25 we developed and conducted a MAC training exercise for Central Oregon. We plan one additional training exercise plus one additional MAC programmatic meeting this calendar year to institutionalize both MAC systems and MAC coordination for Central OR. 5. We have completed a Memorandum of Understanding for COPWR (biomass coordination for Central OR) and a Charter for the Collaborative Restoration Project named the Skyliners Collaborative. This Charter will create an organization to guide the treatment and restoration of 130,000 acres of public lands between Bend and Sisters over the next decade. Commission Unger and I will serve on the Steering Committee and members of Project Wildfire will serve on numerous task forces for implementation. 6. Qualified Pool; in December we conducted a "listening session" for all contractors on the current Qualified Pool. We had approximately 20 of the 31 contractors attend and provided feedback to our process. Almost without exception all were pleased with the process and offered constructive feedback as to how we can improve our practices which we will implement this year. We completed the Request for Proposal for this years Qualified Pool and will have 34 contractors who will qualify and provide valuable fuels mitigation services using our grants to create both defensible space and biomass opportunities. We are completing the Notice to Proceed and Waivers for BOCC approval and will make that presentation in a forthcoming work session. 7. Defensible Space Ordinance; Mark Pilliod and I have essentially completed the ordinance and are resolving where in County Code the ordinance will reside with Community Development. I will bring the first reading of the ordinance to the Board later this month. I will be glad to answer any questions you may have. Joseph E. Stutler Deschutes County Forester Date: February 1, 2011 To: Deschutes County Board of Commissioners From: Judith Ure, Management Analyst Subject: Special Transportation Fund Advisory Committee (STFAC) Recommendations for Distribution of Grant Funds Special Transportation Fund Discretionary Grant Program Each biennium, Deschutes County solicits applications from local transportation service providers for projects to be included in the County's request for funding through the Oregon Department of Transportation (ODOT) Special Transportation Fund Discretionary Grant (STG) and Federal Transit Administration (FTA) 5310 funding programs. Programs and projects supported by STG and 5310 funds can address a wide variety of uses including capital equipment purchases, vehicle maintenance, purchased services, and operations. Applications submitted are reviewed by the Special Transportation Fund Advisory Committee (STFAC), which then forms a recommendation for consideration by the Board of County Commissioners. Upon Board approval, staff will compile the recommendations into a composite County request for grant funds. Program Changes for the 2011-13 Biennium On December 22, 2010, while local service providers were preparing their STG and 5310 applications, ODOT adopted a new policy to be more consistent with FTA rules regarding grant recipients that provide services to a limited clientele rather than to the general public. The new policy states that such agencies must offer services to the general public and/or share their vehicles with public transportation providers in order to receive funding. In Deschutes County, Central Oregon Resources for Independent Living (CORIL) and the Opportunity Foundation of Central Oregon (OFCO) are affected by this change. CORIL and OFCO have routinely received grants from both the STG and 5310 programs in the past and had already submitted applications before they were notified that they might be disqualified. Both agencies are now working with ODOT and other local public transportation providers in an attempt to become compliant with the new policy., If they are unsuccessful, it may be difficult to maintain the level of transportation services currently available to their clients. As the issue was not resolved at the time of the STFAC meeting, applications submitted by CORIL and OFCO were reviewed by the committee. The STFAC agreed to include funding for CORIL and OFCO in a preferred recommendation, but to also submit a 'secondary recommendation that reallocates those funds in the event that ODOT determines that the CORIL and OFCO requests are ineligible. Both recommendations are detailed below and, if approved by the Board of Commissioners, will be forwarded to ODOT. STF Advisory Committee Review Process ODOT has allocated a total of $52,387 to Deschutes County for STG requests and $1,053,446 for 5310 funding requests. In response to a public solicitation, the County received eligible applications for grants in the amount of $35,493 and $1,340,655 respectively. Applications are allowed to be submitted in both categories to fund a single request. For example, Cascades East Transit proposes purchasing a new vehicle using $64,606 in 5310 funding and $7,394 in STG funding for a total project cost of $72,000. STFAC members considered the merits of each application as well as the community priorities outlined in the Deschutes County Coordinated Human Services Transportation Plan, applicant history, scope of benefit, geographical impact, and sustainability issues to develop preliminary individual recommendations. During a public meeting held on January 31, 2011, the STFAC met as a group to develop a consensus recommendation for the Board's consideration. Representatives of each applicant agency attended that meeting to provide additional information and answer questions regarding their needs and priorities. STFAC Recommendations The following table details the STFAC's preferred recommendation for allocating STG and 5310 funds. As the amounts available were not sufficient to fund all the applications, the committee chose to fully fund one capital purchase that could not be carried out with less than full funding, then to prorate the remaining requests allowing each agency to receive approximately 77.5% of the amounts requested. As applications submitted for STG funds totaled less than the amount available, the STFAC also shifted a portion of the unfunded balance of one 5310 request to the STG category to ensure that all available funds were allocated. Preferred Recommendation Applicant Description Source Request Recommended City of Redmond Contractual transportation services provided b Cascades East Transit. 5310 $286,580 $222,077 City of Sisters Contractual transportation services provided b Cascades East Transit. 5310 $52,420 $40,622 CORIL Preventive maintenance for existing fleet. 5310 $38,763 $30,038 OFCO Preventive maintenance for existing fleet. 5310 $50,697 $39,286 Bend Area Transit Contractual transportation services provided b Paratransit Services. 5310 $358,920 $278,135 Bend Area Transit Maintenance software and shop tools. 5310 $81,654 $63,277 Bend Area Transit Preventive maintenance for existing fleet. 5310 $161,514 $125,161 Cascades East Transit Preventive maintenance for existing fleet. 5310 $245,501 $190,244 Cascades East Transit 1 I Bend Area Transit Replacement vehicle. i Maintenance software and shop tools. 5310 STG $64,606 -OW $64,606 . $16,894 Cascades East Transit Preventive maintenance for existing fleet. STG $28,099 $28,099 Cascades East Transit D a &,STG. Fonds Replacement Vehicle STG $7,394 $7,394 Secondary Recommendation As described above, the STFAC formed a secondary recommendation to be considered in the event that ODOT disqualifies CORIL and OFCO from consideration. The secondary recommendation transfers the amounts requested by CORIL and OFCO for preventive maintenance to the amount requested by Cascades East Transit for preventive maintenance. If accepted by ODOT, this recommendation is intended to award the available funds to Cascades East Transit for the explicit purpose of performing preventive maintenance on CORIL and OFCO vehicles free of charge on a contractual basis, allowing CORIL and OFCO to continue operating at near current levels for at least the next two years while they explore other options to sustain operations long-term. Applicant Description Source Request Recommended City of Redmond Contractual transportation services 5310 $286,580 $222,077 provided b Cascades East Transit. City of Sisters Contractual transportation services 5310 $52,420 $40,622 provided b Cascades East Transit. CORIL Preventive maintenance for existing fleet. 5310 $38,763 OFCO Preventive maintenance for existing fleet. 5310 $50,697 Bend Area Transit Contractual transportation services 5310 $358,920 $278,135 provided b Paratransit Services. Bend Area Transit Maintenance software and shop tools. 5310 $81,654 $63,277 Bend Area Transit Preventive maintenance for existing fleet. 5310 $161,514 $125,161 Cascades East Transit Preventive maintenance for existing fleet 5310 $245,501 $259,568 and CORIL and OFCO fleets. Cascades East Transit Re lacement vehicle. 5310 $64,606 $64,606 atW.' S3f 6°'' Bend Area Transit Maintenance software and shop tools. STG $16,894 Cascades East Transit Preventive maintenance for existing fleet. STG $28,099 $28,099 Cascades East Transit Re lacement Vehicle STG $7,394 $7,394 Board Action Staff recommends that the Board of Commissioners approve the recommendations of the STFAC as submitted and to authorize the Board Chair to sign the County's 2011-13 Discretionary Grant Program application to ODOT when available.