2011-112-Minutes for Meeting February 23,2011 Recorded 4/11/2011COUNTY
NANCYUBLANKENSHIP,P000NTY CLERKDS CJ 2011.112
COMMISSIONERS' JOURNAL 04/11/201104:10:18 PM
IIIIIII 111IIII III
2011-113
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
F . ,
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or~
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, FEBRUARY 23, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also
present were Dave Kanner, County Administrator; Erik Kropp, Deputy County
Administrator; Joe Studer, County Forester; Teresa Rozic, Property & Facilities;
Hillary Saraceno, Children & Families' Commission; and approximately twenty
other citizens.
Chair Baney opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
The Board recognized and thanked Hillary Saraceno of the Children & Families'
Commission for her twenty-five years of service to Deschutes County.
For the third year in a row, Deschutes County won the distinguished budget
presentation award from the Government Finance Officers Association
(GFOA), for fiscal year 2010. Chair Baney noted this was done through hard
work and good leadership.
No other input was offered.
2. Before the Board was a Presentation regarding Affordable Housing
Projects.
Rob Roy of Pacific Crest Affordable Housing; Bill Willets of McKenzie
Housing; and Cyndy Cook, Housing Works, came before the Board. They
conducted a presentation at this time. (See the attached documentation for
reference)
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 1 of 12 Pages
Mr. Roy stated that they could not have done it without the help of the County.
In particular, the utility costs for these units are very small. These projects have
become a model for the State.
Little Deschutes Lodge II was sited in Deschutes County rural enterprise zone.
He suspects the zone was not established to make affordable housing
developments easier, but it did. The income qualifying and rent level will be
the same for this Lodge.
About 40% of Lodge II will be set aside for the homeless, on a first come, first
served basis. They still have to be income and age qualified, and have to make
two times the amount of rent per month.
They would like to push the timeline for Lodge II faster than normal, starting
construction in October to have units ready in the spring or summer. This also
helps deal with potential inflation issues. One grant for $50,000 runs out in
December, and they don't want to miss that opportunity.
Bill talked about the McKenzie Meadow Village in Sisters and its relationship
to the other projects. (he referred to an aerial photograph). He has been
working on project for about five years. It is open to all income levels,
including elderly living options. The focus is on health and quality of life.
There is a strong local support network. They want to have a community
grange hall, acting as a community center in the village. Students from the
Sisters School District will be involved to help with setting up technology. The
hope is to integrate services so that businesses can come on site to serve seniors.
The plan is for the main assisted living facility to break ground in September.
They will apply for grants in 2012, with construction to follow as soon as
possible.
Mr. Roy indicated that the original concept was to apply for both projects in La
Pine and Sisters, at the same time. From a readiness to proceed standpoint, it
was important to work on La Pine first. They will apply for Sisters next year.
Cyndy Cook said her organization feels that the work done by Pacific Crest
Affordable Housing is high quality. The residents there are thriving and it helps
an underserved population. The housing is sustainable and affordable.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 2 of 12 Pages
La Pine has been an area of concern for many years. There are a lot of seniors
in that area and many live in an inventory of older manufactured homes. Many
of these dwellings have become rentals and some are very substandard or are
not safe for living purposes. They have a list of over sixty senior families that
would income qualify for this development. There are only ten men occupying
the units; the rest are women. These individuals earn less than 60% of the area
median income. Other than this development, there are no housing options of
this type. There is a demonstrated need, and her organization is very supportive
of what is being done.
Rob Roy gave an overview of the need for this housing in the La Pine area.
The expedited timeline requires the County's support to coordinate permitting.
Financially, there is limited funding available and there is heavy competition
for the funds that are there. He asked if the County would consider a loan in the
amount of approximately $50,000 within about three weeks. The application is
due by March 15, with a decision coming about mid-July.
Chair Baney asked for a breakdown on the project and the overall work being
done in the area. Commissioner Unger indicated strong support.
Commissioner DeBone added that the infrastructure was put in and it is shovel-
ready, with a huge need already established.
Mr. Roy said that it is felt that the project is strong and the need is high. There
is a history on the first project to help demonstrate what can be done.
Commissioner Unger feels that this kind of project should be duplicated
everywhere.
Chair Baney added that the Oregon Housing Council was very impressed and
realizes the strong need.
Ken Mulenex, Adele McAfee and Stu Martinez of the City of La Pine said that
they totally support this project. They can look at the Lodge with pride. It
helps to show respect for the seniors in the area. They asked for the County to
do whatever they can to assist. The statistics tell an important story. La Pine
residents like to take care of themselves, but looks to the County for assistance.
Most seniors have worked all their lives to give everyone else what they now
have, and it is time to support their needs. The City will help in whatever way
possible as well.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 3 of 12 Pages
3. Before the Board was Consideration of Signature of Document No. 2011-
010, a Grant Award to the Sheriffs Office from the State Department of
Homeland Security Grant Program (Radio Communications System).
Capt. Tim Edwards, Jon Sholes, Darryl Nakahira and Pat Davis of the Sheriff's
Office explained the grant award, which will fund a study of the
communications system they now use. The high band VHS system is essential
for search and rescue, and serves as backup for normal use. All fire agencies
are on VHS radios. By January 2013 all wide-band systems have to go to
narrow band, per the FCC. They have been trying to transition over to the new
system. The study will let them know if further towers are needed in the tri-
County area, and it will also show the feasibility of maintaining the backup
system.
The megahertz system covers most law enforcement agencies in the area. The
shelf life of the system goes to about 2016, at which time most components will
be obsolete. The study will show what components should be replaced and
when, and will help coordinate the agencies.
The project started in 1995. With the changes being made by the FCC, it will
become difficult to get replacement parts within a few years. The cost is high,
so it needs to be done in a fiscally responsible manner over time.
UNGER: Move approval of Document No. 2011-110.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Second Reading, by Title Only, and
Adoption of Ordinance No. 2011-006, Adding a New Type of Position,
"Limited Duration Position", to the Personnel Rules.
Erik Kropp gave a brief overview of the item.
UNGER: Move second reading of Ordinance No. 2011-006.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 4 of 12 Pages
Chair Baney conducted the second reading at this time.
UNGER: Move adoption of Ordinance No. 2011-006.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2011-
072, Granting a Revocable License regarding the Use of County-owned
Land to the Sunriver Service District.
Dave Kanner explained that this is a request from the Sunriver Service District
to investigate the use of County-owned property to build a fire training facility,
which would be used by both Sunriver and La Pine Fire Districts. They would
still have to go through the permitting process. If they are able to get approval,
a long-term lease would then be drafted.
Art Hatch, Sunriver Fire Chief, stated that this helps his organization to be able
to apply for grants, because a proposed site is necessary to proceed.
Commissioner DeBone said that it was hard for him to envision a facility like
this is a neighborhood setting. He is not opposed to moving forward but
questioned whether a residential area is the best place for it. He asked if the
station near Thousand Trails might work.
Chief Hatch stated that it cannot be placed much further away that as proposed
to be useful and to accommodate response time. There are few other locations
available, but all would be in someone's backyard. They will work with the
citizens and cooperate as much as possible. It is important to identify a piece of
property and have a plan to be able to move forward.
Mr. Kanner said the license is needed to be able to file a land use application. It
is a conditional use so the decision would go to a Hearings Officer and public
input would be encouraged. This allows them to apply to see if land use
approval is even feasible.
Chair Baney asked is the grant can be sought if the project is not site-specific.
Chief Hatch replied that there are rules attached to grants, including an actual
site. The timeframe would not yet be known. They have budgeted for the land
use process.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 5 of 12 Pages
LINGER: Move approval of Document No. 2011-072.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
The minutes of the February 2 work session are not ready and were removed from
the Consent Agenda.
UNGER: Move approval of the Consent Agenda.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Chair Signature of Document No. 2011-116, an Amendment to an
Intergovernmental Agreement with the State Department of Corrections
(Reducing Funding to the County)
7. Signature of Document No. 2011-107, a Right of Entry for ODOT Survey
Purposes
8. Signature of Document No. 2011-002, a Lease Amendment with Munchkin
Manor Preschool
9. Signature of Resolution No. 2011-001, Transferring Appropriations in the
Public Health Fund
10. Signature of Resolution No. 2011-002, Transferring Appropriations in the
Public Health Fund (Healthy Start Program)
11. Signature of Resolution No. 2011-003, Transferring Appropriations in the Solid
Waste Capital Projects Fund
12. Signature of Resolution No. 2011-004, Transferring Appropriations in the
Landfill Closure Fund
13. Signature of Resolution No. 2011-005, Transferring Appropriations in the
Jamison Building Acquisition & Remodel Fund
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 6 of 12 Pages
14. Signature of Resolution No. 2011-006, Transferring Appropriations in the
Sheriff's Office Fund
15. Signature of Resolution No. 2011-008, Transferring Appropriations in the
Behavioral Health Fund
16. Signature of Resolution No. 2011-009, Transferring Appropriations in the
Public Health Fund (Nurse)
17. Signature of Resolution No. 2011-011, Appropriating a New Grant in the
Behavioral Health Fund
18. Signature of Resolution No. 2011-012, Transferring Appropriations in the
Behavioral Health Fund
19. Signature of Resolution No. 2011-013, Transferring Appropriations in the IT
Reserve Fund
20. Signature of a Letter Appointing Shannon Hartford to the Board of Howell's
Hilltop Acres Special Road District
21. Signature of a Letter Accepting the Resignation of Mike Schiel from the Board
of Howell's Hilltop Acres Special Road District, and Thanking Him for His
Service
22. Signature of a Letter Accepting the Resignation of Evelyn Ward from the
Deschutes River Recreational Homesites Special Road District #8 Board, and
Thanking her for her Service
23. Signature of a Letter Appointing Verna Wackerbarth to the Deschutes River
Recreational Homesites Special Road District #8 Board, through December 31,
2013
24. Approval of Economic Development Grant Requests:
• Oregon State University/Extension - "Living on a Few Acres" Conference -
Commissioner Unger granted $500.
• Family Access Network Foundation - Fundraiser - Commissioner Unger
granted $500; Commissioner Baney granted $575.
25. Approval of Minutes:
• Work Session of February 9 and 16
• Business Meeting of February 2 and 9
• BOCC/Department Directors Meeting of February 7
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 7 of 12 Pages
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
26. Before the Board was Consideration of Signature of Document No. 2011-
072, Granting a Revocable License regarding the Use of County-owned
Land to the Sunriver Service District.
DEBONE: Move approval of Document No. 2011-072.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
27. Before the Board was Consideration of Signature of Resolution No. 2011-
007, Transferring Appropriations in the 911 County Service District Fund
(Records Management).
DEBONE: Move approval of Resolution No. 2011-007.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
28. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 911 County Service District (two weeks) in the
Amount of $865,222.68.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 8 of 12 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
29. Before the Board was Consideration of Signature of Letters regarding the
Extension/4-11 Advisory Council:
• Accepting the Resignation of Nancy Evenson and Shelby Pick, and
Thanking them for their Service
• Reappointing Terry Penhollow and Kim Seeley, through December 31, 2013
• Appointing Rosalinda Corning through December 31, 2011
DEBONE: Move signature.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
30. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District (two
weeks) in the Amount of $34,627.66.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
31. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$11,692,436.57.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
DUNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 9 of 12 Pages
32. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Contract Letter for the 2011 Qualified Pool to Treat
Wildland Hazardous Fuels.
Joe Studer said this is the fourth year this process has been used, and it has been
refined accordingly. A bid process was used, resulting in a pool of acceptable
contractors. Using this procedure saves about 50% over the cost of a typical
process.
Individual retainer agreements would be sent to 34 providers, and they have an
opportunity to apply for specific work. Most of the contractors last year got
work through this process. He tries to match the contractors with the sites to
avoid a lot of travel expenses.
The Commissioners indicated support of the program, which in the past three
years has distributed about $1 million in grant funds to local contractors on top
of taking care of the wildland fuels issue.
UNGER: Move Chair signature of the Notice of Intent to Award Letter.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Mr. Kanner stated that the City of Redmond has asked about expanding the
urban renewal area. This process requires a joint meeting, so it could be
addressed at the joint meeting scheduled for March 10 at the City. A
Resolution would need to be signed by the Board. Chair Baney indicated it is
appropriate to talk about the issue at the joint meeting, but she would like to
address the adoption of a Resolution at a regular Board meeting and not at the
joint meeting.
Mr. Kanner said that a response on the Step IV grievance was sent to the Board,
and he asked for a letter from the Board denying the hearing. Commissioner
Unger stated that it was not filed timely and the proper procedure was not used.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 10 of 12 Pages
UNGER: Move approval of a letter denying the hearing.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
The group then discussed a request to revise Personnel rules for a specific
department. Commissioner Unger said he does not want to change the existing
process because the District Attorney wants to handle things differently.
Perhaps he should try to get the individuals to become State employees.
Commissioner DeBone wants the normal process to be followed. Chair Baney
feels the request in its current form is not appropriate. The Board is sensitive to
the importance of hiring experienced people and wants to enhance the
department. However, it would be better to bring requests to the Board
individually and not to request an across the board policy change.
Commissioner Unger said there is an issue now because the District Attorney
lost a lot of experienced people all at once. As a manger of a department, he
should show that people will have the opportunity to advance. Commissioner
Unger feels this is the wrong direction to take. Employees should be brought
on and given opportunities to prove themselves and advance.
Chair Baney stated that the answer won't always be black and white regarding
hiring, and it is important to be willing to help him be successful. However, she
does not want people being stepped over while new hires advance. It has to be
addressed on a case by case basis.
Mr. Kanner will not schedule this for further action but will advise this issue
could be addressed on a case by case basis.
Mr. Kanner indicated he will be gone March 23-25 to attend the NW Managers
Conference in Stevenson, Washington. The focus of the conference this year is
on budgeting in tough times, and on shared services.
Being no further items to come before the Board, the meeting adjourned at
11:20 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 11 of 12 Pages
3
DATED this - Day of 6A' 2011 for the
Deschutes County Board of Commissioners.
2n~~~
Tammy Baney, Chair
ATTEST:
Recording Secretary
av,zalvl~
Anthony DeBone, Vice Chair
a44 J4~
Alan Unger, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, February 23, 2011
Page 12 of 12 Pages
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REQUEST TO SPEAK
Agenda Item of Interest: 4,~~Wq AL~ Date:
Name
Address
Phone #s
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E-mail address
9 In Favor ❑ Neutral/Undecided 1:1 Opposed
Submitting written documents-as part of testimony? F-] Yes F-] No
If so, please give a copy to the Recording Secretary for the record.
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REQUEST TO SPEAK
Agenda Item of Interest: Lc1T(,d- Lo4i Date: 2- -Q
Name _S -N Address ?C) Phone #s
E-mail address
jEi In Favor F~ Neutral[Undecided F~ Opposed
Submitting written documents as part of testimony? F]Yes F~ No
If so, please give a copy to the Recording Secretary for the record.
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REQUEST TO SPEAK
Agenda Item of Interest: Date:
Name
Address)
Phone #s L, I 3 1 D r
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in Favor
Neutral ndecided
Opposed
Submitting written documents-as part of testimony? F-] Yes No
If so, please give a copy to the Recording Secretary for the record.
l
Deschutes County Commissioners'
Business Meeting
February 23, 2011
Pacific Crest Affordable Housing
Agenda
• Little Deschutes Lodge I Update (Rob - 3 min)
• Plans for Senior Affordable Housing Projects in Sisters and La
Pine (Bill Willits & Rob Roy - 8 min)
• Need for Additional Senior Affordable Housing in La Pine
(Cyndy Cook & Rima Wilson - 6 min)
• Request for Support for Little Deschutes Lodge II (Rob Roy - 3
min)
• Action Plan Leading Up To OHCS Application April 15, 2011
(Cyndy Cook & Rob Roy - 5 min)
i
Little Deschutes Lodge I Update
• Completed on budget - $4.6M + $1.75K for solar thermal & solar PV.
• Placed-In-Service one month later than scheduled due to defective trusses.
Nine month build out.
• 100% occupancy within 3 weeks of PIS with 80% conversion rate -only
had to go to 38th applicant to income qualify 30 tenants.
• 40% of tenants were homeless (not chronically homeless) before
occupancy.
• Building is classified as "near zero net energy". Building's electrical cost is
$900/month & natural gas cost is $125/month... that's very low! Water
usage is only 22 gallons/resident/day... that's also very low!
• Currently 100% occupied with a 60 person wait list.
• Average tenant income is 30% of Deschutes County median.
• Success story!
f
Little Deschutes Lodge II Update
• Site is just to the north of Little Deschutes Lodge I (see attached site
plan and context map).
• Site was donated to us by the County.
+ Site is located in the Deschutes County Rural Enterprise Zone. This
is very important for funding!
• Original 4.5 acre site has been partitioned into two roughly equal
sized lots. This is a funding requirement.
• Roads & sidewalks are in and all utilities are to the lot line.
• No offsite improvements are required.
• Site is properly zoned for the intended use.
• There are no adverse environmental issues.
• Proposed structure is very similar in shape, size and design to Little
Deschutes Lodge I.
• Common area design has changed slightly adding about 100 SF.
• Income qualifying and rent levels are the same as Little Deschutes
Lodge 1.
• 40% of the units are set aside for the homeless. Must be income and
age qualified. Minimum monthly income must be at least 2 times the
monthly rent.
• Expedited timeline - see next page.
Little Deschutes Lodge II
Expedited Project Timeline
• April 15, 2011 Oregon Housing and Community Services
(OHCS) Consolidated Funding Cycle
Application
• June 30, 2011
Deschutes County Site Plan Review
Application
• July 22, 2011
OHCS Funding Announcements
• October 3, 2011
Start Construction (Normal start date would
be May 2012)
• June 15, 2012
Temporary Certificate of Occupancy (Normal
completion date would be January 2013)
Benefits of Expedited Timeline:
• Affordable housing units are made available for occupancy
before the onset of winter.
• Labor and material costs are locked in by August 2011 in
advance of projected construction-related cost inflation.
• Guarantees the use of the Federal Investment Tax Credit (ITC)
grant-in-lieu-of-tax-credit option.
• Provides much needed jobs sooner.
• Demonstrates our readiness to proceed with OHCS.
The Need
Little Deschutes Lodge II
• La Pine overall poverty rate is 32% (State 14%, County 9%).
• La Pine senior poverty rate is 31 % (State 8%, County 8%).
Location
Senior
Pove Rate
Oregon
8.4%
Deschutes County
7.8%
Bend
5.7%
Deschutes River Woods CDP
0.0%
La Pine
31.1%
Redmond
12.7%
Sisters
3.3%
Terrebonne CDP
0.0%
Three Rives CDP
0.0%
• La Pine median income is 57% of the County median income. La Pine's
median income is $30,616. The County's median income is $53,913.
• La Pine cost burdened senior renters' rate* is 94% (State 59%, County
64%).
• La Pine cost burdened senior owners' rate* is 77% (State 28%, County
29%).
• La Pine housing stock is old compared to the County. The vast majority of
La Pine's housing stock is 20 - 40 years old. The vast majority of the
County's is 7 - 20 years old.
• La Pine housing stock is substandard compared to the County. 8% of La
Pine's housing stock lack a complete kitchen. 16% use wood as the
primary source of heat. These %'s are roughly twice the County's figures.
* Spending more than 30% of their household income on housing (includes rent
or mortgage payments plus utilities)
r
Request for Your Support
Little Deschutes Lodge II
• Expedited Time Line
o If funding is awarded we will need the County's help to
coordinate permitting.
• Financial
o Only seeking two sources of OHCS funding (normally 5-6
sources)
■ Enhances application
■ Expedites timeline
o Pro forma financials show $50K gap
■ Good possibility of closing gap with better tax credit price
■ Will know tax credit price & need for loan within 3 weeks
■ If required... would County consider $50K loan?
• Political
o Fierce competition for LIHTC projects statewide
■ By project sponsors (e.g. PCAH, Housing Works)
■ By counties (e.g. Multnomah, Lane)
■ By cities (e.g. PDC, Hood River)
o How can you help?
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, FEBRUARY 23, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. PRESENTATION regarding Affordable Housing Projects - Rob Roy, Pacific
Crest Affordable Housing; Cyndy Cook, Housing Works
3. CONSIDERATION of Signature of Document No. 2011-010, a Grant Award
to the Sheriff's Office from the State Department of Homeland Security Grant
Program (Radio Communications System) - Capt. Tim Edwards and Jon
Sholes, Sheriffs Office
Suggested Motion: Move Board signature of Document No. 2011-010.
4. CONSIDERATION of Second Reading, by Title Only, and Adoption of
Ordinance No. 2011-006, Adding a New Type of Position, "Limited Duration
Position", to the Personnel Rules - Erik Kropp, Deputy County Administrator
Suggested Motions: Move second reading by title only of Ordinance No. 2011-
006; move adoption and Board signature.
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 1 of 8 Pages
5. CONSIDERATION of Signature of Document No. 2011-072, Granting a
Revocable License regarding the Use of County-owned Land to the Sunriver
Service District
Suggested Motion: Move Board signature of Document No. 2011-072.
CONSENT AGENDA
6. Chair Signature of Document No. 2011-116, an Amendment to an
Intergovernmental Agreement with the State Department of Corrections
(Reducing Funding to the County)
7. Signature of Document No. 2011-107, a Right of Entry for ODOT Survey
Purposes
8. Signature of Document No. 2011-002, a Lease Amendment with Munchkin
Manor Preschool
9. Signature of Resolution No. 2011-001, Transferring Appropriations in the
Public Health Fund
10. Signature of Resolution No. 2011-002, Transferring Appropriations in the
Public Health Fund (Healthy Start Program)
11. Signature of Resolution No. 2011-003, Transferring Appropriations in the
Solid Waste Capital Projects Fund
12. Signature of Resolution No. 2011-004, Transferring Appropriations in the
Landfill Closure Fund
13. Signature of Resolution No. 2011-005, Transferring Appropriations in the
Jamison Building Acquisition & Remodel Fund
14. Signature of Resolution No. 2011-006, Transferring Appropriations in the
Sheriff s Office Fund
15. Signature of Resolution No. 2011-008, Transferring Appropriations in the
Behavioral Health Fund
16. Signature of Resolution No. 2011-009, Transferring Appropriations in the
Public Health Fund (Nurse)
17. Signature of Resolution No. 2011-011, Appropriating a New Grant in the
Behavioral Health Fund
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 2 of 8 Pages
18. Signature of Resolution No. 2011-012, Transferring Appropriations in the
Behavioral Health Fund
19. Signature of Resolution No. 2011-013, Transferring Appropriations in the IT
Reserve Fund
20. Signature of a Letter Appointing Shannon Hartford to the Board of Howell's
Hilltop Acres Special Road District
21. Signature of a Letter Accepting the Resignation of Mike Schiel from the Board
of Howell's Hilltop Acres Special Road District, and Thanking Him for His
Service
22. Signature of a Letter Accepting the Resignation of Evelyn Ward from the
Deschutes River Recreational Homesites Special Road District #8 Board, and
Thanking her for her Service
23. Signature of a Letter Appointing Verna Wackerbarth to the Deschutes River
Recreational Homesites Special Road District #8 Board, through December 31,
2013
24. Approval of Economic Development Grant Requests:
• Oregon State University/Extension - "Living on a Few Acres" Conference -
Commissioner Unger granted $500.
• Family Access Network Foundation - Fundraiser - Commissioner Unger
granted $500; Commissioner Baney granted $575.
25. Approval of Minutes:
• Work Session of February 2, 9 and 16
• Business Meeting of February 9
• BOCC/Department Directors Meeting of February 7
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
26. CONSIDERATION of Signature of Document No. 2011-072, Granting a
Revocable License regarding the Use of County-owned Land to the Sunriver
Service District
Suggested Motion: Move Board signature of Document No. 2011-072.
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 3 of 8 Pages
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
27. CONSIDERATION of Signature of Resolution No. 2011-007, Transferring
Appropriations in the 911 County Service District Fund (Records Management)
28. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 911 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
29. CONSIDERATION of Signature of Letters regarding the Extension/4-1-1
Advisory Council:
Accepting the Resignation of Nancy Evenson and Shelby Pick, and
Thanking them for their Service
Reappointing Terry Penhollow and Kim Seeley, through December 31, 2013
Appointing Rosalinda Corning through December 31, 2011
30. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-1-1 County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
31. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
32. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 4 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITION TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, FEBRUARY 23, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CONSIDERATION of Chair Signature of a Notice of Intent to Award Contract
Letter for the 2011 Qualified Pool to Treat Wildland Hazardous Fuels - Joe
Stutler, County Forester
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, February 21
Most County offices will be closed to observe Presidents' Day
Wednesday, February 23
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, February 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 3
10:00 a.m. Department Update - District Attorney
11:00 a.m. Department Update - Community Development
Monday, March 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 5 of 8 Pages
Wednesday, March 9
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond Council Chambers
11:00 a.m. Department Update - Health Services
Wednesday, March 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday,
March 17
9:00 a.m.
Department Update - Clerk
10:00 a.m.
Department Update - Community Justice
11:00 a.m.
Department Update - Assessor
Monday, March 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, March 23
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 24
11:00 a.m. Department Update - Children & Families' Commission
2:00 p.m. Department Update - Sheriff's Office
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 6 of 8 Pages
Monday, March 28
10:00 a.m. 10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, March 29
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan - Board Hearing Rooms
Wednesday, March 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 31
9:00 a.m. Department Update - Road Department
10:00 a.m. Department Update - Solid Waste Department
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan - La Pine Senior Center
Monday, April 4
10:00 a.m. Board of Commissioners' Meeting - includes a Public Hearing on the Proposed
County Comprehensive Plan
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Tuesday, April 5
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan - City of Sisters
Council Chambers
Wednesday, April 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesdqy, April 13
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 7 of 8 Pages
Monday, April 18
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 20
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, February 23, 2011
Page 8 of 8 Pages