2011-114-Minutes for Meeting March 02,2011 Recorded 4/11/2011DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
IIIIIII IIIIIIIIIIIIIIIIIIIII III
2011-114
RECORDS r } ~011~114
CLERK lyidd + T
04/11/201104:10:56 PM
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 2, 2011
Present were Commissioners Alan Unger and Tony DeBone; Commissioner
Tammy Baney was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; Marty Wynne, Finance;
Dave Inbody, Assistant to the Administrator; Susan Ross and Teresa Rozic,
Property & Facilities; and one other citizen.
Vice Chair DeBone opened the meeting at 1: 30 p.m.
1. Tax/Finance Update.
Marty Wynne said that investments are still coming in higher than the
investment pool, but it cannot last indefinitely.
Regarding the General Fund, the second trimester is completed, taxing districts
have gotten their distributions, and tax collections are known, so the forecast
will be updated for next month. The County Clerk's revenue will go over
budget at this point. Commissioner Unger asked why the District Attorney's
numbers are not aligned. Mr. Wynn stated that those departments that cannot
pay for themselves, such as the District Attorney, never have enough revenue
for this. Dave Kanner said that a grant stream funds the D.A., and they bill
against the grant. The budget numbers show 1/12 per month, but the
expenditures do not come in that way.
The report for the Sheriff's Office has been revised. Under the law
enforcement districts, the expenditures as well as the revenue are now shown.
Community Development revenue for the first seven months shows over $1
million less than expenditures.
All of the special building projects are expected to come at or below budget.
Minutes of Board of Commissioners' Work Session Wednesday, March 2, 2011
Page 1 of 5 Pages
Susan Ross said that the OSP numbers will get larger and the 911 numbers will
get lower; but for this project, it will balance out. The final numbers should be
ready soon.
Mr. Wynne stated that a check was received from the Bethlehem Inn for
$14,000 for current and past rents.
UNGER: Move approval of investment guidelines as presented.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
2. Request to Release Reversionary Interest on Property.
Teresa Rozic said this involves a sliver of land that Bend Metro Park &
Recreation wants to utilize. Ownership of the land changed between the private
individual and Park & Recreation, and they wish to square up some residual
land parcels.
UNGER: Move preparation of a release of the reversionary clause.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Vice Chair votes yes.
Ms. Rozic will prepare the appropriate documents.
3. Economic Development Grant Requests.
Dave Inbody said that Commissioner Unger has $9,516 remaining in his
discretionary economic development account; Commissioner DeBone has
$13,500 remaining, and Commissioner Baney has $9,000 left. He had spoken
with Commissioner Baney about today's requests and she gave him an idea of
what she is willing to grant.
Neighbor Impact ($600) - Veterans support services grant application
for consultant services.
Mr. Inbody gave an overview of the request. The Commissioners agreed to
grant $200 each.
Minutes of Board of Commissioners' Work Session Wednesday, March 2, 2011
Page 2 of 5 Pages
Oregon High School Equestrian Teams, Inc ($3,000) - State
championships.
Commissioner Unger indicated he would grant $500. Commissioner Baney
had indicated she would grant $500. Commissioner DeBone agreed to an
additional $500.
• Serendipity West Foundation ($1,500) - Challenge Day at Mountain
View High School.
Mr. Inbody said they are expecting several hundred youth to attend, along
with a number of adults. Commissioner Unger stated that he attended one
and found it was a worthwhile program. The Commissioners granted $500
each.
• Nativity Lutheran Church ($2,000) - Backpacks in Bend.
Amy Fraley, a representative of the group, explained the item. This has to
do with children taking home non-perishable foods on the weekends,
through the Bend-La Pine School District. FAN identifies the children and
volunteers administer the program under national food guidelines.
Commissioner Unger likes what FAN does and this program is a good one.
Mr. Inbody said that Commissioner Baney might want to grant $1,000 and
ask for a match through another agency. Ms. Fraley said these funds would
be designated to the next school year. The need is growing and they are
trying hard not to turn anyone down. Commissioner Unger would like to
split the $2,000 request three ways. He said that cities look at things
differently, and it is harder for them to find the funds to support nonprofits,
especially those that are outside of the cities.
Commissioner DeBone granted $1,000 and Commissioner Unger granted
$500. Commissioner Baney will be asked as to whether she would grant the
other $500. Commissioner Unger said that if she does not grant the entire
$500, he would pick up the difference.
• Deschutes County Children & Families Commission ($3,000) - Week of
the Young Child 2011.
Mr. Inbody explained the event and the request. Commissioner Baney has
agreed to $500; Commissioners DeBone and Unger granted $1,000 each.
Minutes of Board of Commissioners' Work Session Wednesday, March 2, 2011
Page 3 of 5 Pages
Tri-County High School Rodeo Club ($2,500) - Tri-County High School
Rodeo.
Commissioners DeBone and Unger granted $500 each.
Deschutes Public Library Foundation ($1,000) - A Novel Idea: Read
Together.
Mr. Inbody said this has to do with events to promote reading.
Commissioners DeBone and Baney indicated they would contribute $500
each.
FAN Foundation ($500) - Luncheon Fundraiser.
Mr. Inbody stated that the Board granted some funds for this event in
December. He is not sure whether this request was sent in before the funds
were granted. Commissioner Baney said she would grant the $500. Mr.
Inbody will find out whether this request preceded the grant that was already
awarded.
Volunteer Connect ($1,500) - Volunteer Connect Outreach.
These funds would help the group to focus on expanding the program to
cover various age groups and the Hispanic community. Commissioner
Unger said that they help to connect volunteers with groups that need
volunteer help. The Commissioners granted $500 each.
4. Update of Commissioners' Meetings and Schedules.
Commissioner Unger said that he would like to get a letter of support signed
regarding HB 2867, introduced by Gene Whisnant. It has to do with Deschutes
River Mitigation and Conservation efforts. Commissioner DeBone agreed it is
appropriate.
DEBONE: Move signature of the letter.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Vice Chair votes yes.
5. Other Items.
Commissioner DeBone hopes to commit to a Thursday afternoon technology in
schools program in La Pine.
Minutes of Board of Commissioners' Work Session Wednesday, March 2, 2011
Page 4 of 5 Pages
Erik Kropp said a letter of support has been requested from the City of Bend for
Neighborhood Stabilization Program funding through HUD and the State.
The City is working with COBA (Central Oregon Builders Association) to build
LEED certified homes to add to the affordable housing inventory.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Vice Chair votes yes.
The Board went into Executive Session, under ORS 192.660(2)(i) - Review of
the performance of a public official.
Being no further discussion, the meeting adjourned at 3:25 p.m.
DATED this l Day of ~f-A 2011 for the
Deschutes County Board of Commissioners.
Tammy Baney, Chair
ATTEST:
sfmv-R,
Recording Secretary
Anthony DeBone, Vice Chair
CCU-
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session
Page 5 of 5 Pages
Wednesday, March 2, 2011
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, MARCH 2, 2011
1. Tax/Finance Update - Marty Wynne
2. Request to Release Reversionary Interest on Property - Susan Ross
3. Economic Development Grant Requests:
• Neighbor Impact ($600) - Veterans support services Grant Application
Consultant Services
• Oregon High School Equestrian Teams, Inc ($3,000) - State championships
• Serendipity West Foundation ($1,500) - Challenge Day at Mountain View
High School
• Nativity Lutheran Church ($2,000) - Backpacks in Bend
• Deschutes County Children & Families Commission ($3,000) - Week of the
Young Child 2011
• Tri-County High School Rodeo Club ($2,500) - Tri-County High School Rodeo
• Deschutes Public Library Foundation ($1,000) - A Novel Idea: Read Together
• FAN Foundation ($500) - Luncheon Fundraiser
• Volunteer Connect ($1,500) - Volunteer Connect Outreach
4. Update of Commissioners' Meetings and Schedules
5. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
130ONW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Finance Director/Treasurer
AGENDA
March 2, 2011
(1) Monthly Investment Report
(2) January 2011 Financials
(3) Approval of revised Investment Policy Guidelines
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Memorandum
Date: February 16, 2011
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find January 2011 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the.
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Revised
Year End
$
Budget
Actual
Variance
FY %
Cou. %
L Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 8,300,000
$ 9,677,699
$ 1,377,699
100%
117%
$8,300,000
$9,677,699
$ 1,377,699
Revenues
Property Taxes
11,996,833
18,742,943
6,746,110
58%
91%
20,566,000
20,566,000
-
Gen. Rev. - excl. Taxes
1,398,331
1,870,449
472,118
58%
78%
a)
2,397,138
2,397,138
-
Assessor
464,153
642,328
178,175
58%
81%
b)
795,690
795,690
-
County Clerk
712,083
900,675
188,592
58%
74%
1,220,714
1,220,714
-
BOPTA
7,232
1,213
(6,019)
58%
10%
12,398
12,398
-
District Attorney
183,225
89,027
(94,198)
58%
28%
314,100
270,300
(43,800)
Finance/Tax
105,117
159,682
54,565
58%
89%
b)
180,200
180,200
-
Veterans
39,589
33,772
(5,817)
58%
50%
67,866
67,866
-
Property Management
53,160
58,591
5,431
58%
64%
91,132
91,132
-
Grant Projects
1,167
1,167
(0)
58%
58%
2,000
2,000
-
Total Revenues
14,960,890
22,499,848
7,538,958
58%
88%
25,647,238
25,603,438
(43,800)
TOTAL RESOURCES
23,260,890
32,177,547
8,916,657
58%
95%
33,947,238
35,281,137
1,333,899
REQUIREMENTS:
Exp.
Expenditures
Assessor
1,972,961
1,856,301
116,660
58%
55%
3,382,219
3,382,219
-
County Clerk
865,741
775,383
90,358
58%
52%
1,484,127
1,484,127
-
BOPTA
43,985
31,867
12,118
58%
42%
75,403
75,403
-
District Attorney
2,847,907
2,815,979
31,928
58%
58%
4,882,127
4,748,714
133,413
Finance/Tax
494,031
506,842
(12,811)
58%
60%
846,910
846,910
-
Veterans
152,948
152,490
458
58%
58%
262,197
262,197
-
Property Management
147,716
146,870
846
58%
58%
253,227
253,227
-
Grant Projects
65,452
63,838
1,614
58%
57%
112,203
112,203
-
Non-Departmental
1,294,642
709,711
584,931
58%
32%
2,219,387
2,219,387
-
Contingency
2,943,077
-
2,943,077
58%
n/a
5,045,274
-
5,045,274
10,828,460
7,059,281
3,769,179
58%
38%
18,563,074
13,384,387
5,178,687
Transfers Out
8,618,262
7,562,489
1,055,774
58%
51%
c)
14,774,164
14,774,164
-
TOTAL REQUIREMENTS
19,446,722
14,621,769
4,824,953
58%
440/6
33,337,238
28,158,551
5,178,687
NET (Resources - Requirements)
3,814,168
17,555,778
13,741,610
d)
610,000
7,122,586
6,512,586
a) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - $464,452.
b) YTD Actual includes A&T grant received quarterly in advance
c) Revised Budget and Year End Projection include $1.8 million transfer of "one time resources".
d) Appropriation transferred to Fund 575 - $610,000
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Revised
Year r End
Budget
Actual
Variance
FY
°I
Coll.
I
Budget
I
Projection
I
Variance
RESOURCES:
Beg. Net Working Capital
$ 987,000
$1,039,997
$ 52,997
100%
105%
$ 987,000
$1,039,997
$ 52,997
Revenues
Federal Grants
9,057
3,882
(5,175)
58%
25%
a)
15,527
15,527
-
SB #1065-Court Assess.
35,000
28,941
(6,059)
58%
48%
60,000
57,500
(2,500)
Discovery Fee
9,333
8,154
(1,179)
58%
51%
16,000
16,000
-
Food Subsidy
22,167
15,675
(6,492)
58%
41%
b)
38,000
37,000
(1,000)
OYA Basic & Diversion
198,337
48,917
(149,420)
58%
14%
c)
340,006
324,264
(15,742)
Inmate/Prisoner Housing
58,333
34,500
(23,833)
58%
35%
d)
100,000
80,000
(20,000)
Inmate Commissary Fees
58
65
7
58%
65%
100
100
-
Contract Payments
51,619
36,906
(14,713)
58%
42%
88,490
70,000
(18,490)
Miscellaneous
175
52
(123)
58%
17%
300
100
(200)
MIP Diversion Fees
583
100
(483)
58%
10%
1,000
300
(700)
Interest on Investments
9,917
5,079
(4,838)
58%
30%
17,000
9,000
(8,000)
Leases
1,400
1,300
(100)
58%
54%
2,400
2,400
-
Grants - Private
292
327
35
58%
65%
500
500
-
Health & Human Svcs Chg
3,500
3,319
(181)
58%
55%
6,000
6,000
-
CCF Interfund Grant
35,289
48,250
12,961
58%
80% b)e)
60,495
96,500
36,005
Gen Fund Grant-Crime Prev.
11,667
5,000
(6,667)
58%
25%
20,000
20,000
-
Total Revenues
446,727
240,467
(206,260)
58%
31%
765,818
735,191
(30,627)
Transfers In-General Fund
3,233,525
3,233,525
-
58%
58%
5,543,186
5,543,186
-
TOTAL RESOURCES
4,667,252
4,513,989
(153,263)
58%
62%
7,296,004
7,318,374
22,370
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
1,728,974
1,587,509
141,465
58%
54%
f)
2,963,956
2,750,000
213,956
Materials and Services
699,934
588,420
111,514
58%
49%
g)
1,199,886
1,100,000
99,886
Capital Outlay
58
-
58
58%
0%
100
-
100
Juvenile Resource Center
Personal Services
1,350,477
1,237,161
113,316
58%
53%
h)
2,315,104
2,200,000
115,104
Materials and Services
102,372
92,700
9,672
58%
53%
175,494
167,000
8,494
Contingency
374,187
-
374,187
58%
n/a
641,464
-
641,464
TOTAL REQUIREMENTS
4,256,002
3,505,790
750,212
58%
48%
7,296,004
6,217,000
1,079,004
NET (Resources - Requirements)
411,250
1,008,199
596,949
-
1,101,374
1,101,374
a) Second quarter Federal Grant anticipated in March ($7,000 request for reimbursement recently submitted)
b) Reimbursements for food subsidy received approximately one month after monthly billings, CCF billed quarterly
c) OYA monies collected in Nov, Feb, May, and June - Reduction due to most current information from the State regarding cuts
d) Revenue is generated when non-Deschutes juveniles utilize facility - less utilization than anticipated to date
e) Additional funding from CCF allocated for Juvenile programs
f) Salary savings due to approximately 3.00 FTE unfilled
g) DHS/BRS match payments and Maplestar contract payments are less than originally budgeted due to reduction
in youth using the program
h) Salary savings due to less on-call and overtime for the detention facility
SHERIFF - Fund 255
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Total Revenues
I Year to Date o ~ Year End
Budget Actual Variance FY /o Coll. /o Budget Projection Variance
$ - $ - $ - 100% n/a $ - $ - $
13,317,183 10,484,347 (2,832,836) 58% 46% 22,829,457 18,626,216 (4,203,241)
7»971,798' Ei14;~369 (1,37:4291) 58% 48% 13;665,939 11,538x494 (2,127,449)
21,288,981 17,098,716 (4,190,265) 58% 47% 36,495,396 30,164,706 (6,330,690)
TOTAL RESOURCES
21,288,981
17,098,716
(4,190,265)
58%
47%
36,495,396
30,164,706
(6,330,690)
REQUIREMENTS:
r Exp. 9/61
EXPENDITURES & TRANSFERS
Sheriffs Division
1,657,640
1,866,245
(208,605)
58%
66%
a)
2,841,668
2,891,668
(50,000)
Civil
465,754
484,282
(18,528)
58%
61%
798,436
778,436
20,000
Automotive/Communications
847,604
929,267
(81,663)
58%
64%
b)
1,453,036
1,403,036
50,000
Investigations/Evidence
962,962
876,157
86,805
58%
53%
b)
1,650,792
1,535,792
115,000
Patrol/Civil/Comm Supp
4,566,713
4,486,782
79,931
58%
57%
c)
7,828,651
7,805,651
23,000
Records
385,225
352,330
32,895
58%
53%
660,386
660,386
-
Adult Jail
5,744,004
4,985,100
758,904
58%
51%
d)
9,846,864
9,400,864
446,000
Court Security
140,496
156,980
(16,484)
58%
65%
240,851
290,851
(50,000)
Emergency Services
101,757
97,311
4,446
58%
56%
174,441
174,441
-
Special Services Division
680,986
636,621
44,365
58%
55%
1,167,404
1,167,404
-
Regional Work Center
1,677,808
1,525,248
152,560
58%
53%
e)
2,876,242
2,676,242
200,000
Training Division
192,500
146,658
45,842
58%
44%
330,000
300,000
30,000
Other Law Enforcement Svcs
348,202
346,769
1,433
58%
58%
596,917
596,917
-
Non-Departmental
165,094
48,427
116,667
58%
17%
283,018
283,018
-
Contingency
3,235,569
-
3,235,569
58%
n/a
5,546,690
-
5,546,690
Transfer Out - Jail Remodel
58,333
100,000
(41,667)
58%
n/a
100,000
100,000
Transfers Out - D/S Fund
58,333
60,539
(2,206)
58%
61%
100,000
100,000
-
TOTAL REQUIREMENTS 21,288,981 17,098,716 4,190,265 58% 47% 36,495,396 30,164,706 6,330,690
NET (Resources - Requirements) - - - - -
a) Higher than budgeted employee vacation sell back and legal labor expenses
b) Delay in filling open positions will result in lower personnel expenditures for FY 2011
c) Projected savings due to open positions will be offset by unplanned purchase of additional patrol vehicles
d) Unfilled budgeted positions and less than planned jail bed rental. Forecast includes $146,000
for jail bed rental and $350,000 for JMS software
e) Unfilled budgeted positions and lower material and service expenditures projected for FY 2011
Fund 701 LED-Countywide
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Court Security
Des Cty Juvenile Contract
Title III Reimbursement
Transport
DC Fair & Expo Center
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Sale of Reportable Assets
Total Revenues
$4,722,862 $ 5,609,156 $ 886,294
8,664,597 13,272,644 4,608,047
100%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
119%
89%
89%
133% a)
76%
0%
75% a)
0%
58%
n/a
40% a)
11%
n/a
69%
155% b)
36%
96%
69%
n/a
98%
333%
91%C
99%
38%
n/a
n/a
n/a
87%
$ 4,722,862
$ 5,609,156
$ 886,294
14,853,594
14,853,594
-
642,000
727,000
85,000
35,000
46,415
11,415
48,475
48,475
-
5,000
5,000
-
1,974,660
1,854,660
(120,000)
5,000
5,000
-
95,000
95,000
-
-
3,454
3,454
150,000
150,000
-
4,000
4,000
-
-
3,825
3,825
48,000
48,000
-
25,000
50,000
25,000
6,000
6,000
-
5,000
5,000
-
5,000
5,000
-
-
10,000
10,000
12,000
12,000
-
1,000
5,000
4,000
160,000
200,000
40,000
28,333
28,333
-
3,533
3,533
-
-
2,500
2,500
-
200
200
-
1,257
1,257
18,106,595
18,173,246
66,651
TOTAL RESOURCES
REQUIREMENTS:
Department
Sheriffs Services
Civil
Auto/Comm
Adult Jail
Court Security
Emer Svcs
Special Services
Work Center
Training
Other (CODE, Forensic)
Internal Services
Transfer to Debt Service
Transfer to Jail Remodel
Transfer for Reserve Fund
Contingency
Total Requirements
Net
374,500
573,543
199,043
20,417
46,415
25,998
28,277
37,037
8,760
2,917
-
(2,917)
1,151,885
1,480,995
329,110
2,917
-
(2,917)
55,417
55,332
(85)
-
3,454
3,454
87,500
59,492
(28,008)
2,333
424
(1,909)
-
3,825
3,825
28,000
33,069
5,069
14,583
38,670
24,087
3,500
2,175
(1,325)
2,917
4,800
1,883
2,917
3,463
546
-
9,520
9,520
7,000
11,721
4,721
583
3,333
2,750
93,333
145,489
52,156
16,528
28,004
11,476
2,061
1,353
(708)
-
2,500
2,500
-
200
200
-
1,257
1,257
10,562,182
15,818,715
5,256,533
15,285,044 21,427,871 6,142,827
1,568,127
1,765,468
(197,341)
465,754
484,282
(18,528)
305,138
334,536
(29,399)
5,744,004
4,985,100
758,904
140,496
156,980
(16,484)
101,757
97,311
4,446
550,236
514,390
35,847
1,677,808
1,525,248
152,560
117,425
89,461
27,964
348,202
346,769
1,433
24,262
24,262
0
58,333
60,539
(2,205)
58,333
100,000
(41,667)
58,333
-
58,333
2,098,974
-
2,098,974
13,317,183 10,484,347 2,832,836
1,967,861 10,943,524 8,975,664
a) Anticipated funding reduction from Dept. of Corrections
b) Contract revenue from USFS is higher than anticipated
c) Actual revenue for concealed weapons permits and civil papers will exceed budget
d) Payment to Sheriffs Office adjusted to actual quarterly
58% 94%
Exp.
22,829,457 23,782,402 952,945
58%
66%
2,688,218
2,735,518
(47,300)
58%
61%
798,436
778,436
20,000
58%
64%
523,093
505,093
18,000
58%
51%
9,846,864
9,400,864
446,000
58%
65%
240,851
290,851
(50,000)
58%
56%
174,441
174,441
-
58%
55%
943,262
943,262
-
58%
53%
2,876,242
2,676,242
200,000
58%
44%
201,300
183,000
18,300
58%
58%
596,917
596,917
-
58%
58%
41,592
41,592
-
58%
61%
100,000
100,000
-
58%
100%
100,000
100,000
-
58%
0%
100,000
100,000
-
58%
0%
3,598,241
-
3,598,241
46% 22,829,457 18,626,216 4,203,241
- 5,156,186 5,156,186
Fund 702 LED Rural
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
I
Coll. %
Budget
I
Projection
I I
Variance
RESOURCES:
Beg. Net Working Capital
$1,905,939
$2,498,487
$ 592,548
100%
131%
$1,905,939
$2,498,487
$ 592,548
Revenues
Tax Revenues - Current
4,379,810
6,685,457
2,305,647
58%
89%
7,508,247
7,508,247
-
Tax Revenues - Prior
183,167
285,955
102,788
58%
91%
314,000
371,000
57,000
Federal Grants
1,167
7,162
5,995
58%
358%a)
2,000
10,000
8,000
Federal Grants-BLM
-
5,981
5,981
58%
n/a
-
10,000
10,000
US Forest Service
44,625
44,625
-
58%
58%
76,500
76,500
-
State Grant
109,453
61,164
(48,289)
58%
33%
187,633
187,633
-
SB #1065 Court Assessm,
39,083
28,941
(10,142)
58%
43%
67,000
67,000
-
Marine Board License Fee
83,086
-
(83,086)
58%
0% b)
142,433
142,433
-
Des Cty General Fund Gr,
409,709
-
(409,709)
58%
0% c)
702,358
702,358
-
Des Cty Transient Room 1
1,136,125
1,136,125
-
58%
58%
1,947,642
1,947,642
-
City of Sisters
252,382
252,382
-
58%
58%
432,655
432,655
-
Des Cty Tax/Fin Contract
583
-
(583)
58%
0%
1,000
1,000
-
Des Cty CDD Contract
31,714
31,714
-
58%
58%
54,366
54,366
-
Des Cty Solid Waste Cont
31,714
31,714
-
58%
58%
54,366
54,366
-
Des Cty Clerk/Election
1,167
675
(492)
58%
34%
2,000
2,000
-
School Districts
58,333
6,103
(52,230)
58%
6%d)
100,000
100,000
-
Claims Reimbursement
-
8,472
8,472
58%
n/a
-
8,472
8,472
Security & Traffic Reimb
7,583
1,081
(6,502)
58%
8%
13,000
13,000
-
Seat Belt Program
3,500
4,050
550
58%
68%
6,000
6,000
-
Miscellaneous
5,833
7,969
2,136
58%
80%
10,000
10,000
-
Restitution
292
-
(292)
58%
0%
500
500
-
Sheriff Fees
5,833
5,730
(103)
58%
57%
10,000
10,000
-
Court Fines & Fees
49,583
68,609
19,026
58%
81%e)
85,000
120,000
35,000
Impound Fees
8,750
3,800
(4,950)
58%
25%
15,000
15,000
-
Restitution - Street Crimes
292
-
(292)
58%
0%
500
500
-
Interest
5,833
11,307
5,474
58%
113%
10,000
11,307
1,307
Interest on Unsegregated
1,050
680
(370)
58%
38%
1,800
1,800
-
Donations
-
4,075
4,075
58%
n/a
-
5,000
1,307
Sale of Reportable Assets
5,833
26,914
21,081
58%
269% f)
10,000
30,000
20,000
Sale of Equip & Material
3,500
2,354
(1,146)
58%
39%
6,000
10,000
4,000
Total Revenues
6,860,000
8,723,039
1,863,039
50%
74%
11,7609000
11,908,779
148,779
TOTAL RESOURCES
8,765,939
11,221,526
2,455,587
50%
82%
13,665,939
14,407,266
741,327
REQUIREMENTS:
Exp.
Department
Sheriffs Services
89,513
100,777
(11,265)
58%
66%
153,450
156,150
(2,700)
Auto/Comm
542,467
594,731
(52,264)
58%
64%
929,943
897,943
32,000
Investigations
962,962
876,157
86,805
58%
53%
1,650,792
1,535,792
115,000
Patrol
4,566,713
4,486,782
79,931
58%
57%
7,828,651
7,805,651
23,000
Records
385,225
352,330
32,895
58%
53%
660,386
660,386
-
Special Services
130,749
122,231
8,518
58%
55%
224,142
224,142
-
Training
75,075
57,197
17,878
58%
44%
128,700
117,000
11,700
Internal Services
24,165
24,165
-
58%
58%
41,426
41,426
-
Transfer for Reserve Fund
58,333
-
58,333
58%
0%
100,000
100,000
-
Contingency
1,136,595
-
1,136,595
58%
0%
1,948,449
-
1,948,449
Total Requirements
7,971,798
+6,614,369
1,357,429
48%
13,665:939
11,538,190
2,127,449
Net
794,141
4,607,158
3,813,016
-
2,868,776
2,868,776
a) Actual HIDTA overtime reimbursement higher than budgeted
b) Payments are received in Feb & June
c) Grant will be received in June 2011
d) Most of this revenue is received in Quarters 3 & 4
e) Revenue from traffic fines will exceed budget
f) Proceeds from sale of used patrol vehicles were higher than estimated
g) Payment to Sheriffs Office adjusted to actual quarterly
PUBLIC HEALTH
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
ised
Year End
Budget
Actual
Variance
FY %
Coll. %
w
I
Budget
I
Projection
I
Variance
RESOURCES:
Beg. Net Working Capital
$1,100,000
$ 1,615,306
$ 515,306
100%
147%
$1,100,000
$1,615,306
$ 515,306
Revenues
Medicare Reimbursement
4,667
92
(4,575)
58%
1%
8,000
200
(7,800)
State Grant
1,465,903
1,515,680
49,777
58%
60%
a)
2,512,977
2,613,704
100,727
Child Dev & Rehab Center
17,943
7,690
(10,253)
58%
25%
30,759
30,759
-
State Miscellaneous
128,273
119,366
(8,907)
58%
54%
219,896
219,896
-
OMAP
278,717
327,998
49,281
58%
69%
477,800
477,800
-
Family Planning Exp Proj
288,750
263,515
(25,235)
58%
53%
495,000
520,000
25,000
Grants
37,917
74,698
36,781
58%
115%
b)
65,000
113,773
48,773
Water Program-Base Fee
24,500
18,772
(5,728)
58%
45%
42,000
42,000
-
Water Program-Field Work
32,560
33,250
690
58%
60%
55,817
55,817
-
H20 Sys Insp-Priv Wells
117
-
(117)
58%
0%
200
200
-
Miscellaneous
-
38
38
58%
n/a
-
201
201
Patient Insurance Fees
110,985
86,299
(24,686)
58%
45%
c)
190,260
120,260
(70,000)
Health Dept/Patient Fees
86,902
61,628
(25,274)
58%
41%
c)
148,975
100,975
(48,000)
Vital Records-Birth
21,000
17,850
(3,150)
58%
50%
36,000
30,000
(6,000)
Vital Records-Death
57,167
58,325
1,158
58%
60%
98,000
96,000
(2,000)
Environmental Health
400,954
621,871
220,917
58%
90%
d)
687,350
687,350
-
Interest on Investments
9,858
6,628
(3,230)
58%
39%
16,900
12,758
(4,142)
Donations
3,500
31,422
27,922
58%
524%
e)
6,000
35,430
29,430
Interfund Contract
110,471
17,092
(93,379)
58%
9%
189,378
162,513
(26,865)
Administrative Fee
15,750
15,750
-
58%
58%
27,000
27,000
-
Drug Court Byrne
-
4,157
4,157
58%
n/a
-
4,157
4,157
Total Revenues
3,095,934
3,282,121
186,187
58%
62%
5,307,312
5,350,793
43,481
Transfers In-General Fund
1,352,030
1,352,030
-
58%
58%
2,317,765
2,317,765
-
Transfers In-PH Res Fund
39,155
33,562
(5,593)
58%
50%
67,123
67,123
-
Transfers In-Gen. Fund Other
39,557
33,906
(5,651)
58%
50%
67,812
67,812
-
TOTAL RESOURCES
5,626,676
6,316,925
690,249
58%
71%
8,860,012
9,418,799
558,787
REQUIREMENTS: Exp.
Expenditures
Personal Services
3,465,556
3,299,770
165,786
58%
56%
5,940,953
5,727,405
213,548
Materials and Services
1,169,809
1,164,188
5,621
58%
58%
2,005,387
1,945,070
60,317
Capital Outlay
14,583
5,432
9,151
58%
22%
25,000
25,000
-
Transfers Out
87,500
75,000
12,500
58%
50%
150,000
150,000
-
Contingency
430,892
-
430,892
58%
n/a
738,672
-
738,672
TOTAL REQUIREMENTS
5,168,340
4,544,390
623,950
58%
51%
8,860,012
7,847,475
1,012,537
NET (Resources - Requirements)
458,336
1,772,535
1,314,199
-
1,571,324
1,571,324
a) State grant through Revision #4, supplemental grant appropriation to be submitted
b) Health Matters-local grant for Chronic Care Program is $17,000 & $21,000. Bioterrorism NACCHO grant $10,000 received in July
c) Projection reflects fewer patients covered under private insurance and self pay reflects current economics
d) Environmental Health fees are primarily due and collected in January
e) My Future My Choice donation carry over from FY10, in the amount of $25,880. $3550 HIV sponsorship donation
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
ABHA
Title 19
Liquor Revenue
School Districts
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Interfund Contract-Gen. Fund
Comm. on Children & Fam
Administrative Fee
Year to Date
Budget Actual Variance
FY %
Coll.
Revised Year End
Budget Pro'ection Variance
$ 2,616,050 $ 2,651,262 $ 35,212 100% 101%
3,208
3,190
(18)
75,833
78,715
2,882
583
30
(553)
56,565
20,660
(35,905)
3,478,610
3,511,279
32,669
86,434
56,921
(29,513)
-
16,546
16,546
175,540
73,851
(101,689)
61,483
64,324
2,841
40,833
34,240
(6,593)
9,858
27,323
17,465
89,833
38,363
(51,470)
7,583
1,187
(6,396)
25,425
13,862
(11,563)
7,642
10,375
2,733
74,083
39,771
(34,312)
14,000
-
(14,000)
2,456,683
2,432,440
(24,243)
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
61%
3%
21% a)
59% b)
38%
n/a
25%
61%
49%
162%
25%
9%
32%
79%
31% a)
0% c)
58%
$ 2,616,050 $ 2,651,262 $ 35,212
5,500
5,500
-
130,000
130,000
-
1,000
250
(750)
96,969
96,969
-
5,963,332
5,775,358
(187,974)
148,173
148,173
-
-
20,000
20,000
300,925
200,000
(100,925)
105,400
105,400
-
70,000
70,000
-
16,900
34,000
17,100
154,000
75,000
(79,000)
13,000
3,000
(10,000)
43,585
25,000
(18,585)
13,100
13,100
-
127,000
127,000
-
24,000
-
(24,000)
4,211,457
4,211,457
-
Total Revenues
6,664,196
6,423,077
(241,119) 58%
56%
11,424,341
11,040,207 (384,134)
Transfers In-General Fund
767,759
767,759
- 58%
58%
1,316,158
1,316,158 -
Transfers In-OHP-CDO
58,333
58,333
- 58%
58%
100,000
100,000 -
Transfers In-Acute Care Svcs
213,300
213,300
- 58%
58%
365,657
365,657 -
Transfers In-ABHA
389,814
334,126
(55,688) 58%
50%
668,252
668,252 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
10,709,452 10,447,857 (261,595) 58% 63% 16,490,458 16,141,536 (348,922)
Exp.
5,382,102
5,134,704
247,398
58%
56% d)
9,226,461
8,850,000
376,461
2,725,550
1,991,066
734,484
58%
43%
4,672,371
3,600,000
1,072,371
446,833
21,746
425,087
58%
3%
766,000
450,000
316,000
91,679
75,000
16,679
58%
48%
157,164
157,164
-
973,270
-
973,270
58%
n/a
1,668,462
-
1,668,462
9,619,434
7,222,516
2,396,918
58%
44%
16,490,458
13,057,164
3,433,294
1,090,018
3,225,341
2,135,323
-
3,084,372
3,084,372
a) Grant billing received quarterly, in arrears
b) Department of Human Services Grant projected at amended contract amount for FY 11
c) Child and Family prevention program eliminated
d) Personnel expenditure projected to be less than budgeted due to unfilled positions
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Total Revenues
89% $ 686,081 $ 613,031 (73,050)
61%
16,500
15,000
(1,500)
150%
a)
2,750
6,400
3,650
55%
161,718
164,800
3,082
45%
b)
1,081,217
1,039,100
(42,117)
54%
266,652
251,800
(14,852)
67%
c)
184,000
189,800
5,800
55%
283,830
268,400
(15,430)
48%
d)
776,962
680,200
(96,762)
40%
e)
353,771
328,600
(25,171)
1,824,317 1,528,386 (295,931) 58% 49% 3,127,400 2,944,100 (183,300)
Trans In-GF 147,809 147,809 - 58% 58% 253,387 253,387 -
Trans In-GF for Lng Rng Ping 301,000 301,000 - 58% 58% 516,000 516,000 -
TOTAL RESOURCES 2,959,207 2,590,226 (368,981) 58% 57% 4,582,868 4,326,518 (256,350)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
818,064
809,221
8,843
Admin-GIS
126,079
112,789
13,290
Admin-Code Enforcement
107,760
106,999
761
Building Safety
291,859
297,919
(6,060)
Electrical
109,437
103,112
6,325
Contract Services
142,480
140,894
1,586
Env Health-On Site Pgm
135,337
145,018
(9,681)
Planning-Current
402,669
359,505
43,164
Planning-Long Range
287,249
321,714
(34,465)
Transfers Out (D/S Fund)
101,098
145,000
(43,902)
Contingency
151,308
-
151,308
Exp.
58%
58%
1,402,396
1,402,396
-
58%
52%
f)
216,135
168,000
48,135
58%
58%
184,732
184,732
-
58%
60%
g)
500,330
475,200
25,130
58%
55%
187,606
187,606
-
58%
58%
244,251
244,251
-
58%
63%
h)
232,006
220,000
12,006
58%
52%
690,290
690,290
-
58%
65%
i)
492,427
492,427
-
58%
84%
173,310
173,310
-
58%
n/a
259,385
-
259,385
TOTAL REQUIREMENTS 2,673,340 2,542,172 131,168 58% 55%
NET (Resources - Requirements) 285,867 48,054 (237,813)
Revenues 1,528,386
Expenditures 2,542,172
Net from Operations (1,013,786)
4,582,868 4,238,212 344,656
88,306 88,306
3,127,400 2,944,100 (183,300)
4,582,868 4,238,212 344,656
(1,455,468) (1,294,112) 161,356
a) Custom GIS work revenue sporadic
b) YTD revenue is low in relation to budget, it is expected that budget projections will be met, as several large projects are expected
to generate significant revenue later in the fiscal year ($200,000 Sunriver Aquatic Ctr, $50,000 La Pine biomass plant)
c) City of Redmond receipts lag one month behind. YTD is high due to new high school fee revenue
d) YTD business volume/revenue less than expected
e) Grant payments received irregularly
f) Savings due to resignation of CDD webmaster, who will not be replaced
g) Savings due to retirement of Building Inspector in January. Decision on replacement will be made at a later date
h) Includes $35,651 in time management payout to retired employee, to be made up by salary savings as position will remain unfilled
i) Approximately $51,000 in consultant expense was paid in a lump sum and will be reimbursed through grant revenue
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 686,081 613,031 $ (73,050) 100%
9,625
10,029
404
58%
1,604
4,134
2,530
58%
94,336
88,480
(5,856)
58%
630,710
489,526
(141,184)
58%
155,547
143,262
(12,285)
58%
107,333
124,076
16,743
58%
165,568
154,751
(10,817)
58%
453,228
372,476
(80,752)
58%
206,366
141,652
(64,714)
58%
ROAD
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Mineral Lease Royalties
Forest Receipts
State Miscellaneous
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
City of La Pine
Admin Recovery (SDC)
Miscellaneous
Road Vacations
Interest on Investments
Other Bank/LGIP Interest
Parking Fees
Grants-Private
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Forester
Car Washes
Car Rental
Sale of Equip & Material
Total Revenues
Trans In - Solid Waste
Trans In - Transp SDC
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End
Budget Actual Variance FY % Coil. % Budget Pro'ection Variance
$3,430,429 $ 3,419,603 $ (10,826) 100% 100%
$ 3,430,429 $ 3,419,603 $ (10,826)
11,667
24,653
12,986
58%
123%
20,000
40,000
20,000
1,304,917
2,237,091
932,174
58%
100%
a)
2,237,000
2,237,091
91
56,574
-
(56,574)
58%
0%
b)
96,984
-
(96,984)
5,833,333
4,991,218
(842,115)
58%
50%
c)
10,000,000
9,400,000
(600,000)
160,417
215,049
54,632
58%
78%
d)
275,000
275,000
-
204,167
250,458
46,291
58%
72%
d)
350,000
350,000
-
5,833
-
(5,833)
58%
0%
d)
10,000
10,000
-
5,833
-
(5,833)
58%
0%
d)
10,000
10,000
-
-
931
931
58%
n/a
-
1,000
1,000
52,500
18,786
(33,714)
58%
21%
90,000
90,000
-
583
500
(83)
58%
50%
1,000
500
(500)
23,333
12,442
(10,891)
58%
31%
40,000
20,000
(20,000)
-
61
61
58%
n/a
-
62
62
525
-
(525)
58%
0%
900
900
-
-
2,434
2,434
58%
n/a
-
2,434
2,434
437,500
234
(437,266)
58%
0%
e)
750,000
750,000
-
145,833
107,956
(37,877)
58%
43%
250,000
190,000
(60,000)
52,500
-
(52,500)
58%
0%
90,000
90,000
-
5,833
-
(5,833)
58%
0%
e)
10,000
-
(10,000)
20,417
-
(20,417)
58%
0%
e)
35,000
35,000
-
14,583
-
(14,583)
58%
0%
e)
25,000
25,000
-
1,750
2,282
532
58%
76%
3,000
3,500
500
292
-
(292)
58%
0%
500
-
(500)
352,042
257,391
(94,651)
58%
43%
603,500
639,850
36,350
8,690,432
8,121,486
(568,946)
58%
55%
14,897,884
14,170,337
(727,547)
170,182
145,870
(24,312)
58%
50%
291,740
291,740
-
116,667
100,000
(16,667)
58%
50%
200,000
200,000
-
7,023
-
(7,023)
58%
0%
12,040
12,040
-
12,414,733 11,786,959 (611,107) 58% 66% 18,832,093 18,093,720 (738,373)
Exp.
3,355,897
3,158,412
197,485
58%
55%
5,752,967
5,611,278
141,689
5,524,763
4,806,134
718,629
58%
51%
9,471,023
9,074,689
396,334
683,486
16,362
667,124
58%
1% f)
1,171,691
95,000
1,076,691
233,333
-
233,333
58%
0%
400,000
400,000
-
1,187,907
-
1,187,907
58%
n/a
2,036,412
-
2,036,412
10,985,386
7,980,908
3,004,478
58%
42%
18,832,093
15,180,967
3,651,126
1,429,347
3,806,051
2,393,371
-
2,912,753
2,912,753
a) Annual payment-January 2011
b) Received in June 2010
c) Gas tax will increase by 25% ($.06/gal.) effective January 2011 (revised State estimate)
d) Billed upon completion of work
e) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
f) $1,076,691 19th Street construction reserve
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 616,371
$ 728,649
$ 112,278
100%
1189%
$ 616,371
$ 728,649
$ 112,278
Revenues
DOC Measure 57
126,761
217,350
90,589
58%
100%,
a)
217,305
217,350
45
State Miscellaneous
2,509
-
(2,509)
58%
0%
b)
4,301
4,301
-
Alternate Incarceration
18,036
30,918
12,882
58%
100%
a)
30,918
30,918
-
State Subsidy
7,583
9,980
2,397
58%
77%
13,000
13,000
-
SB 1145
1,727,828
2,221,492
493,664
58%
75%
c)
2,961,990
2,781,990
(180,000)
Probation Work Crew Fees
22,167
13,425
(8,742)
58%
35%
d)
38,000
20,613
(17,387)
Miscellaneous
1,750
2,630
880
58%
88%
e)
3,000
3,000
-
Electronic Monitoring Fee
99,167
95,611
(3,556)
58%
56%
170,000
160,000
(10,000)
Probation Superv. Fees
122,500
113,897
(8,603)
58%
54%
210,000
192,000
(18,000)
Interest on Investments
5,250
5,576
326
58%
62%
9,000
9,000
-
Interfund - Sheriff
29,167
29,167
-
58%
58%
50,000
50,000
-
Crime Prevention Grant
29,167
12,500
(16,667)
58%
25%
f)
50,000
50,000
-
CFC-Domestic Violence
-
18,708
18,708
58%
n/a
g)
-
56,124
56,124
Total Revenues
2,191,885
2,771,254
579,369
58%
74%
3,757,514
3,588,296
(169,218)
Transfers In-General Fund
67,100
67,100
-
58%
58%
115,029
115,029
-
TOTAL RESOURCES
2,875,356
3,567,003
691,647
58%
79%
4,488,914
4,431,974
(56,940)
REQUIREMENTS: Exp.
Expenditures
Personal Services
1,851,067
1,723,591
127,476
58%
54% h)
3,173,257
2,966,580
206,677
Materials and Services
521,660
450,680
70,980
58%
50%
894,274
894,274
-
Capital Outlay
58
-
58
58%
0%
100
-
100
Contingency
245,748
-
245,748
58%
n/a
421,283
-
421,283
TOTAL REQUIREMENTS
2,618,533
2,174,271
444,262
58%
48%
4,488,914
3,860,854
628,060
NET (Resources- Requirements)
256,823
1,392,732
1,135,909
-
571,120
571,120
a) Annual payment received in July
b) Payment from Parole Board for hearings not yet received
c) Anticipated funding cuts from Dept. of Corrections. Money above opt out
d) Increase in fee waivers from court due to economic conditions
e) Increase in the number of offenders transferring out of County
f) Quarterly payment not yet received
g) Intensive Supervision DV grant (Federal grant)
h) Personnel expenditure projected to be less than budgeted due to unfilled positions
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 562,762
$ 635,340
$ 72,578
100%
113%
$ 562,762
$ 635,340
$ 72,578
Revenues
Federal Grants
233,431
225,922
(7,509)
58%
56%
400,167
400,167
-
Title IV - Family Sup/Pres
37,188
37,556
368
58%
59%
63,750
63,750
-
HealthyStart Medicaid
55,417
26,212
(29,205)
58%
28%
95,000
95,000
-
Level 7 Services
150,491
112,094
(38,397)
58%
43%
257,984
257,984
-
State Prevention Funds
8,458
6,696
(1,762)
58%
46%
a)
14,500
17,000
2,500
HealthyStart /R-S-G
180,206
134,805
(45,401)
58%
44%
b)
308,924
263,596
(45,328)
OCCF Grant
352,522
290,050
(62,472)
58%
48%
b)
604,323
549,044
(55,279)
Charges for Svcs-Misc
4,667
1,907
(2,760)
58%
24%
8,000
8,000
-
Court Fines & Fees
43,750
47,229
3,479
58%
63%
75,000
78,000
3,000
Interest on Investments
11,667
3,367
(8,300)
58%
17%
c)
20,000
8,000
(12,000)
Grants-Private
2,917
-
(2,917)
58%
0%
d)
5,000
-
(5,000)
Donations
-
157
157
58%
n/a
-
157
157
Miscellaneous
150,823
59,517
(91,306)
58%
23%
e)
258,554
118,500
(140,054)
Total Revenues
1,231,537
945,512
(286,025)
58%
45%
2,111,202
1,859,198
(252,004)
Trans from General Fund
165,861
165,861
-
58%
58%
284,333
284,333
-
Trans from GF-Other
14,583
12,500
(2,083)
58%
50%
25,000
25,000
-
Total Transfers In
180,444
178,361
(2,083)
58%
58%
309,333
309,333
-
TOTAL RESOURCES
1,974,743 1,759,213 (215,530) 58% 59%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Exp.
2,983,297 2,803,871 (179,426)
349,743
315,801 33,942
58%
53% 0 599,559 525,226
74,333
1,152,132
913,322 238,810
58%
46% b) 1,975,084 1,799,758
175,326
58
- 58
58%
0% 100 -
100
238,323
- 238,323
58%
n/a 408,554 -
408,554
1,740,256 1,229,123 511,133 58% 41%
NET (Resources - Requirements) 234,487 530,090 295,603
2,983,297 2,324,984 658,313
478,887 478,887
a) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $14,500 grant received
b) Governor's mandated State General Fund reductions in July & Sept 2010. Additional $19,900 grant received
c) Interest revenue projected to be less than budgeted
d) Youth conference donations will not be received
e) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will not be received
f) Personnel costs will be less than budgeted due to open positions
SOLID WASTE
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Pro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$ 392,509
$ 318,001
$ (74,508)
100%
81%
$ 392,509
$ 318,001
$ (74,508)
Revenues
Miscellaneous
16,333
13,257
(3,076)
58%
47%
28,000
22,000
(6,000)
Franchise 3% Fees
116,667
18,875
(97,792)
58%
90/6 a)
200,000
200,000
-
Commercial Disp. Fees
490,000
518,009
28,009
58%
62°/6
840,000
860,000
20,000
Private Disposal Fees
766,500
787,306
20,806
58%
60%
1,314,000
1,324,000
10,000
Franchise Disposal Fees
2,134,417
2,378,260
243,843
58%
650/,6
3,659,000
4,000,000
341,000
Yard Debris
42,583
49,290
6,707
58%
68% b)
73,000
73,000
-
Special Waste
14,583
41,177
26,594
58%
1650/,6 c)
25,000
50,000
25,000
Interest
7,292
4,867
(2,425)
58%
39%
12,500
7,500
(5,000)
Leases
-
1
1
58%
n/a
-
1
1
Sale of Carbon Credits
46,667
-
(46,667)
58%
0% d)
80,000
-
(80,000)
Sale of Equip & Material
-
100
100
58%
n/a e)
-
100
100
Recyclables
11,667
27,871
16,204
58%
139% f)
20,000
38,000
18,000
Total Revenues
3,646,709
3,839,013
192,304
58%
61%
6,251,500
6,574,601
323,101
TOTAL RESOURCES
4,039,218
4,157,014
117,796
58%
63%
6,644,009
6,892,602
248,593
REQUIREMENTS Exp.
Expenditures
Personal Services
933,402
944,602
(11,200)
58%
59% g)
1,600,118
1,628,950
(28,832)
Materials and Services
1,671,734
1,423,821
247,913
58%
50% h)
2,865,829
2,776,000
89,829
Debt Service
565,872
401,732
164,140
58%
41%
970,066
970,066
-
Capital Outlay
68,833
48,061
20,772
58%
41% i)
118,000
118,000
-
Transfers Out-Road
170,182
145,870
24,312
58%
50%
291,740
291,740
-
Contingency
465,649
-
465,649
58%
n/a
798,256
-
798,256
TOTAL REQUIREMENTS
3,875,672
2,964,086
911,586
58%
45%
6,644,009
5,784,756
859,253
NET (Resources - Requirements) 163,546 1,192,928 1,029,382
1,107,846 1,107,846
a) Franchise fees are received in April. Wilderness Garbage pays monthly
b) Seasonal material - revenue will decrease in winter
c) Bonneville Power did large clean-up of contaminated soil-unexpected revenue
d) No market at this time. Not expected to market this fiscal year
e) Minor revenue for sale of gate remotes
f) Markets for recyclables varies throughout the year - usually declines in the winter
g) Due to layoffs, more overtime incurred than expected. Appropriation transfer from contingency will be made prior to fiscal year end
h) Larger expenditures (i.e. grinding at $75,000) made in spring
i) One item remaining-software being researched
RISK MANAGEMENT
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Contingency
TOTAL REQUIREMENTS
NET
Year to Date
Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
$2,500,000 $2,374,541 ($125,460) 100% 95% $2,500,000 $2,374,541 ($125,460)
195,902
195,902
0
58%
58%
171,511
171,511
(0)
58%
58%
106,581
106,581
0
58%
58%
528,711
525,297
(3,414)
58%
58%
99,422
99,186
(236)
58%
58%
17,500
-
(17,500)
58%
0%
11,667
24,472
12,805
58%
122%
875
770
(105)
58%
51%
1,167
-
(1,167)
58%
0%
12,833
12,390
(443)
58%
56%
17,500
10,259
(7,241)
58%
34%
1,163,668
1,146,368
(17,300)
58%
57%
3,663,668 3,520,909 (142,759) 58% 78%
Exp.
335,833 335,833
294,019 294,019
182,710 182,710
906,361 906,361
170,437 170,437
30,000 30,000 -
20,000 30,000 10,000
1,500 1,500 -
2,000 2,000
22,000 22,000
30,000 30,000 -
1,994,860 2,004,860 10,000
4,494,860 4,379,401 (115,460)
46,633
2,775
6,435
133,418
366
250
233,333 189,877 43,456 58% 47% 400,000 360,000 40,000
153,414
11,027
175,000 164,441 10,559 58% 55%
1,739
390
10,464
40,268
70,000 52,861 17,139 58% 44%
393,082
6,250
71,441
27,641
21,987
379,167 520,401 (141,235)
93,333 98,778 (5,444)
950,833 1,026,358 (75,525)
168,848 166,790 2,058
133,487 96,239 37,248
58 - 58
302,392 263,029 39,364
1,368,776 - 1,368,776
2,622,002 1,289, 387 1,332, 615
1,041,666 2,231,522 1,189,855
300,000 270,000 30,000
120,000 100,000 20,000
58%
80%
650,000
780,000
(130,000)
58%
62%
160,000
320,000
(160,000)
58%
63%
1,630,000
1,830,000
(200,000)
58%
58%
289,453
289,453
-
58%
42%
228,834
228,834
-
58%
0%
100
-
100
58%
51%
518,387
518,287
100
58%
n/a
2,346,473
-
2,346,473
58%
29%
4,494,860
2,348,287
2,146,573
-
29031,114
2,031,114
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
Year to Date Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 5,861,335 $
6,691,945
$ 830,610
Revenues
Property Taxes - Current
3,708,612
5,550,900
1,842,288
Property Taxes - Prior
80,500
219,049
138,549
Federal Grants
276,500
-
(276,500)
State Reimbursement
5,833
11,163
5,330
Telephone User Tax
320,833
428,527
107,694
Data Network Reimb.
7,000
3,938
(3,062)
Jefferson County
18,083
29,779
11,696
User Fee
29,167
48,026
18,859
COPS Reimbursements
17,500
-
(17,500)
Contract Payments
40,833
252
(40,581)
Miscellaneous
4,958
6,971
2,013
Interest
23,333
29,649
6,316
Interest on Unsegregated Tax
1,167
565
(602)
Total Revenues
4,534,319
6,328,819
1,794,500
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
100% 114% $5,861,335 $6,691,945 $ 830,610
58%
E17%
6,357,621
6,357,621
-
58%
159%
138,000
219,049
81,049
58%
0%
a)
474,000
474,000
-
58%
112%
10,000
20,921
10,921
58%
78%
b)
550,000
550,000
-
58%
33%
c)
12,000
25,883
13,883
58%
96%
31,000
31,000
-
58%
96%
d)
50,000
52,340
2,340
58%
0%
e)
30,000
-
(30,000)
58%
0%
70,000
32,134
(37,866)
58%
82%
8,500
9,000
500
58%
74%
40,000
40,000
-
58%
28%
2,000
2,000
-
58%
81%
7,773,121
7,813,948
40,827
10,395,654 13,020,764 2,625,110 58% 95% 13,634,456 14,505,893 871,437
Exp.
2,338,466
2,134,594
203,872
58%
53%
4,008,798
3,878,798 130,000
889,084
715,644
173,440
58%
47%
1,524,144
1,524,144 -
1,028,417
79,163
949,254
58%
4% a)
1,763,000
1,763,000 -
591,536
754,061
(162,525)
58%
74% f)
1,014,061
1,014,061 -
3,105,931
-
3,105,931
58%
n/a
5,324,453
- 5,324,453
7,953,434 3,683,462 4,269,972
58% 27% 13,634,456 8,180,003 5,454,453
NET (Resources - Requirements) 2,442,220 9,337,302 6,895,082
- 6,325,890 6,325,890
a) Federal Grant DHS/ODOT CAD Project $474K.
Capital Outlay: Software $35K, CAD Project (funded by Fed Grant) $474K, Network Upgrade $24K, CAD Mapping Project $30K
Records Management System $1.2 million.
b) Received quarterly (Nov, Feb, May and Aug) for fiscal year
c) Yearly agency billings have been mailed. Expect payments in February
d) Crooked River Ranch paid annual fee of $45,869. Expect two more US Forest Service payments of $2,156 each
e) Revenue not expected this fiscal year
f) Transfers made as requested. Transfer to New Facility Property Fund, $754,061, made 9/15/10 & Transfer to Reserve Fund, $260,000,
will be made in 3rd Qtr
Health Benefits Trust
Statement of F
inancial Operating
Data
Seven Months
Ended January 31, 2011
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES
Beg. Net Working Capital
$ 16,400,000
$ 16,988,140
$ 588,140
100%
104%
$16,400,000
$16,988,140
588,140
Revenues:
Internal Premium Charges
6,560,167
6,668,327
108,160
58%
59% a)
11,246,000
11,403,534
157,534
P/T Emp -Addl Prem
29,167
26,505
(2,662)
58%
53%
50,000
40,000
(10,000)
Employee Prem Contribution
291,667
284,195
(7,472)
58%
57%
500,000
485,000
(15,000)
COIC
568,750
836,423
267,673
58%
86%
975,000
1,275,000
300,000
Retiree / COBRA Co-Pay
262,500
435,603
173,103
58%
97%
450,000
650,000
200,000
Prescription Rebates
-
46,718
46,718
58%
n/a
-
46,718
46,718
Interest
58,333
70,767
12,434
58%
71%
100,000
120,000
20,000
Total Revenues
7,770,583
8,368,538
597,955
58%
63%
13,321,000
14,020,252
699,252
TOTAL RESOURCES
24,170,583
25,356,678
1,186,095
92%
85%
29,721,000
31,008,391
1,287,391
REQUIREMENTS
Exp.
Expenditures:
Personal Services
75,413
71,732
3,682
58%
55%
129,280
129,280
-
Materials & Services
Claims Paid-Medical/Rx
7,262,613
7,153,499.97
109,113
58%
57% b)
12,450,194
11,999,419
450,775
Claims Paid-Dental/Vision
1,091,637
1,014,693.01
76,944
58%
54% b)
1,871,377
1,702,066
169,311
Refunds
-
(52,913)
52,913
58%
n/a
-
(52,913)
52,913
Insurance Expense
192,500
196,399
(3,899)
58%
60%
330,000
330,000
-
State Assessments
43,750
62,429
(18,679)
58%
83%
75,000
75,000
-
Administration Fee
175,000
174,280
720
58%
58%
300,000
300,000
-
PPO Fee
23,333
23,903
(570)
58%
60%
40,000
40,000
-
Health Impact
29,750
29,814
(64)
58%
58%
51,000
51,000
-
Deschutes Onsite Clinic:
Healthstat
133,887
31,490
102,397
58%
14%
229,520
229,520
-
Equipment
8,458
1,172
7,286
58%
8%
14,500
14,500
-
Remodel
66,208
47,795
18,413
58%
42%
113,500
113,500
-
Miscellaneous
36,108
2,282
33,826
58%
4%
61,900
61,900
-
Other
88,166
26,299
61,866
58%
17%
151,141
151,141
-
Total Materials & Services
9,151,410
8,711,145
440,266
58%
56%
15,688,132
15,015,133
672,999
Capital Outlay
100
-
100
58%
0%
100
-
100
Contingency
8,110,368
-
8,110,368
58%
0%
13,903,488
-
13,903,488
TOTAL REQUIREMENTS
17,337,292
8,782,876
8,554,415
58%
30%
29,721,000
15,144,413
14,576,587
NET (Resources - Requirements) 6,833,292 16,573,802 9,740,510 - 15,863,979 15,863,979
a) Year End Projection is amount appropriated in operating departments' budgets.
b) Projection based on annualizing 31 weeks of claims paid. YTD actual is an average of $261,783 per week.
Deschutes County - Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Seven Months Ended January 31, 2011
RESOURCES:
Beg. Net Working Capital
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Miscellaneous
Total Receipts
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617)
Total Transfers In
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,809
$ 6,590
$ 3,781
100%
235%
$ 2,809
$ 6,590
$ 3,781
395,350
379,438
(15,912)
58%
56%
a)
677,742
633,438
(44,304)
1,167
599
(568)
58%
30%
2,000
1,432
(568)
29,750
14,387
(15,364)
58%
28%
b)
51,000
31,387
(19,613)
5,250
887
(4,363)
58%
10%
9,000
9,887
887
24,500
255
(24,245)
58%
1%
42,000
38,255
(3,745)
123,083
109,476
(13,607)
58%
52%
a)
211,000
185,476
(25,524)
54,250
41,738
(12,513)
58%
45%
93,000
116,738
23,738
26,250
-
(26,250)
58%
0%
c)
45,000
45,000
-
2,575
12,944
10,370
58%
n/a
4,414
15,482
11,068
662,174
559,723
(102,451)
58%
49%
1,135,156
1,077,094
(58,062)
115,453
115,453
0
58%
58%
197,919
197,919.25
0
14,509
14,509
(0)
58%
58%
24,873
24,872.75
(0)
46,667
46,667
0
58%
58%
80,000
80,000
-
134,885
166,000
31,115
58%
72%
d)
231,232
166,000
(65,232)
58
-
(58)
58%
0%
100
100
-
311,572
342,629
31,057
534,124
468,892
(65,232)
TOTAL RESOURCES 976,556 908,942 (67,613) 58% 54% 1,672,089 1,552,576 (119,513)
REQUIREMENTS: Exp. 9/61
Expenditures:
Personal Services
543,604
512,173
31,432
58%
55%
931,893
881,462
50,431
Materials and Services
278,066
326,609
(48,543)
58%
69% e)
476,685
539,227
(62,542)
Debt Service
67,412
72,061
(4,649)
58%
62%
115,563
115,563
-
Capital Outlay
58
-
58
58%
0%
100
-
100
Total Expenditures
889,141
910,842
(21,702)
1,524,241
1,536,252
(12,011)
Transfers Out - Reserve Fund
5,833
10,000
(4,167)
58%
100%
10,000
10,000
-
Contingency
80,411
-
80,411
58%
n/a
137,848
-
137,848
TOTAL REQUIREMENTS
975,385
920,842
54,543
58%
55%
1,672,089
1,546,252
125,837
NET (Resources - Requirements)
1,170
(11,900)
(13,070)
-
6,325
6,324
a) Revenue unusually high in July and August due to BMW and FMCA events.
b) Most storage activity begins in October.
c) Interfund contract revenue is for park maintenance, from Fund 130
d) Cash flow from Fair 2010 is projected to be $57,000 less than budgeted
e) Year to date amounts include costs associated with BMW and FMCA events and expenditures for HVAC repairs.
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Deschutes County
Bethlehem Inn (Fund 128)
Seven Months Ended January 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
:
Beg. Net Working Capital
$ (2,725,000)
$ (2,722,510)
$ 2,490
100%
100%
$ (2,725,000)
$ (2,722,510)
$ 2,490
Revenues
Grants - Private
1,668,917
-
(1,668,917)
58%
0%
2,861,000
-
(2,861,000)
Total Revenues
1,668,917
-
(1,668,917)
58%
0%
2,861,000
-
(2,861,000)
TOTAL RESOURCES
(1,056,083)
(2,722,510)
(1,666,427)
58%
-2002%
136,000
(2,722,510)
(2,858,510)
REQUIREMENTS:
Exp.
Expenditures
Debt Service:
Interest Expense
21,000
11,848
9,152
58%
33% a)
36,000
22,000
14,000
Interest Payment
58,333
-
58,333
58%
0%
100,000
-
100
000
,
TOTAL REQUIREMENTS
79,333
11,848
67,485
58%
9%
136,000
-
100,000
NET (Resources - Requirements) (1,135,417)
(2,734,358) (1,598,941)
a) Interest on January 2011 negative cash balance ( $2,732,974.83) = $1,382.96.
b) Recap of expenditures - inception through January, 2011
Land/Building (Amertitle) - July 2007
$ 2,241,313
Hickman Williams
17,578
City of Bend - May 2008
250,000
KN EX CO
5,289
Kleinfelder
3,732
Total expended on facility
2,517,913
Interest on Negative Cash Balance
216,445
Total expended
$ 2,734,358
b) - (2,722,510) (2,758,510)
I /
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of January 31, 2011
Engineering Contract
G. Friesen Associates, Inc.
Original Contract
Change Orders:
Change Order #1 (Note a)
Change Order #2
Change Order #3
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through January 31, 2011
Balance Due
Construction Contract
M A DeAtley Construction Inc
Original Contract
Change Orders:
Change Order #1
Change Order #2
Change Order #3
Change Order #4
Change Order #5
Change Order #6
Change Order #7 (not likely to occur)
Change Order #8
Change Order #9
Change Order #10
Change Order #11
Change Order #12
Change Order #13
Change Order #14
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through January 31, 2011
Balance Due
DEQ requirement for gas detection
LFG well field management SOPs
Storm sewer realignment, drainage, Area A thickness
Meet CEC requirements, increase to electrical panel,
Storm sewer realignment due to refuse encountered
Revise valve vaults for improved efficiencies
Add'I cover material from what will be Cell 6
Environmental controls building, pump station bulkheads
Adjustment to pipe alignment to increase slope
Additional rock to be set aside for future needs
Manhole covers below grade to meet Road Dept requirements
Modular Block Wall instead of MSE Wall
Upgrade of cables (pump and leachate)
Leachate Line connection from Cell 5 to Cells 3 & 4
Additional cover material due to settling
Well modification, flow meter less LFG vaults
Total of Engineering and Construction Contracts:
Original Contracts
Change Orders
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through January 31, 2011
Balance Due
"Area A"
"Cell 5"
Landfill
SW Capital
Closure Fund
Projects Fund
611
613
Total
241,869.00 182,516.00 424,385.00
19,656.00 19,656.00
21,500.00 21,500.00
34,316.00 33,431.00 67,747.00
317,341.00 215,947.00 533,288.00
254,413.44 153,904.42 408,317.86
62,927.56 62,042.58 124,970.14
2,097,140.50 3,290,779.98 5,387,920.48
-
45,095.00
45,095.00
14,302.54
-
14,302.54
24,885.69
-
24,885.69
152,500.00
152,500.00
305,000.00
-
148,958.89
148,958.89
1,332.00
-
1,332.00
-
225,000.00
225,000.00
2,486.98
-
2,486.98
-
5,167.76
5,167.76
-
3,200.00
3,200.00
6,354.75
6,354.75
26,000.00
-
26,000.00
5,350.00
5,350.00
2,323,997.71
3,877,056.38
6,201,054.09
1,707,132.00
2,054,537.51
3,761,669.51
373, 720.63
1,534,748.19
1,908,468.82
243,145.08
287,770.68
530,915.76
2,339,009.50 3,473,295.98 5,812,305.48
302,329.21 619,707.40 922,036.61
2,641,338.71 4,093,003.38 6,734,342.09
1,961,545.44 2,208,441.93 4,169,987.37
436,648.19 1,596,790.77 2,033,438.96
243,145.08 287,770.68 530:91676
Note: There will not likely be additonal payments to M A DeAtley until Spring. The addtional services are for landscaping and other weather sensitive
activities.
Deschutes County
Funds 611 and 613
FY 2011 Appropriations and Expenditures
FY 2011 Appropriations
M&S and Capital Outlay
Contingency/Res for Future
Total FY 2011 Appropriations
Fund 611 Area A Fund 613 Cell 5
Closure Estimated Estimated
Completion May Completion
2011 November 2010
785,000
306,221
2,538,638
551,196
1,091,221
3,089,834
Area A Closure & Cell 5
Expended to Date 436,648 1,596,791
Less Expended in prior years 65,486 129,262
Expended in FY 2011 371,162 1,467,528
Remaining FY 2011 Contract
Total FY 2011 Expenditures
243,145 287,771
614,307 1,755,299
Balance of FY 2011 Appropriation for
Activities Other than Area A Closure / Cell 5
Other Activities
Knott Equipment Building
Interfund Loans
Testing Services
Internal Service Fund Charges
476,914
32,210
1,334,535
421,426
3,624
3,599
Remaining Appropriation 444,704 905,886
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2011
BOCC Conference & Travel
Jul Aug
Sep
Oct
Nov
Dec
Jan YTD Total
Tammy Baney
j
Conf/Sem & Educ/Training
- -
-
305
45
75
150
575
Travel Meals
- 20
L
-
-
150
55 !
225
Accommodations
- 77
-
429
-
127
254
887
Mileage reimbursement
- 240
-
255
-
306
297
1,098
Ground Transport/Parking
- - !
-
- 1
-
j 27
1 60
87
Total Baney
- 337
-
989
45 1
685 j
816
2,872
Dennis Luke
Conf/Sem & Educ/Training
- -
-
305
-
- 1
-
305
Travel Meals
- 56 j
37
25
74
32 !
-
2 5252
Accommodations
-
77 1
76
506
85 j
(214)1
-
529
Mileage reimbursement
-
282
178
190
211
148 j
61 !
1,069
Ground Transport/Parking
-
17
-
-
-
-
-
17
Total Luke
-
432 j
292
1,025
370
(34)1
-
2,146
Alan Unger
Conf/Sem & Educ/Training
Travel Meals
Accommodations
- -
- - 1
- -
- 305 45 -
- 198 - -
- 1,414 - -
30
32
362
380
230
1,776
Airfare
1,133 -
-
-
-
-
1,133
Mileage reimbursement
- -
-
372 j
-
-
575
947
Ground Transport/Parking
- -
-
29
-
-
-
29
Total Unger
1,133 -
-
2,317
45
-
998
4,494
Tony DeBone
Conf/Sem & Educ/Training
- -
-
-
350
-
45
395
Accommodations
- -
-
536
-
(107)1
-
429
Mileage reimbursement
- -
-
-
- !
122
122
Total Other
- -
-
536
350 j
14,
45
945
Total - BOCC Department
I
Conf/Sem & Educ/Training
-
-
-
610
395
75
225 1
1,655
Travel Meals
-
76
37
25
74
182
87 1
680
Accommodations
-
154
76
1,470
85
(195)
616 1
3,621
Airfare
-
-
-
-
-
-
-
1,133
Mileage Reimbursement
522
178
445 j
211
454
933
3,235
Ground Transport
- 17 !
-
-
-
27
60
133
Total - BOCC Department
- 769
292
2,550 1
765
544 j
1,921
10,456
FY 2011 Budget
j
19,600
Percent of FY 2011 Budget Expended
1
j
53.3%
BOCC County College j
j
Public Information
- -
1,874
-
- j
-
-
1,874
Office/Copier Supplies
-
-
33
65
52
-
-
150
Meeting Supplies
-
-
295
930
828
-
-
2,053
I
I
~
'
-
-
2,202
995
I 880
-
I -
4,077
I
~
I
I I
2/24/2011
LU -A
{ Deschutes County Administrative Policy No. F-10
o
Effective Date: January 7, 2008
Revised Date: June 24, 2009
Revised Date: February 24, 2011
INVESTMENT POLICY GUIDELINES
STATEMENT OF POLICY
All Deschutes County investments must be made in accordance with State Law and in accordance with
the Deschutes County Investment Policy. Investment policies must be approved by the State of Oregon
Short-Term Fund Board. This policy was designed after the model investment policy recommended by
the Oregon Short-Term Fund Board and incorporates State Law requirements and restrictions, and was
approved by the Oregon Short-Term Fund Board.
APPLICABILITY
This policy applies to all Deschutes County investments.
POLICY AND PROCEDURE
The Deschutes County Treasurer is the portfolio manager. It is the policy of Deschutes County to invest
public funds in a manner which will provide the maximum security while providing liquidity to meet the
daily cash flow demands and receive the highest investment return while conforming to all State Statutes
governing the investment of public funds and this Investment Policy.
SCOPE: This investment policy applies to activities of Deschutes County with regard to investing the
financial assets of all funds for which investment authorization has been given, including but not limited
to the following funds:
A.
General Fund
B.
Special Revenue Funds
C.
Capital Project Funds
D.
Enterprise Funds
E.
Debt Service Funds
F.
Internal Service funds
G.
Unsegregated Tax Account
H.
County Service District Funds
1.
Trust and Agency Funds
Funds held and invested by trustee or fiscal agents are excluded from these rules; however such funds are
subject to the regulations established by the State of Oregon.
Funds of Deschutes County will be invested in compliance with ORS 294 and other applicable statutes.
Investments will be in accordance with this policy and any written administrative procedures. Investment
of any tax-exempt borrowing proceeds and any debt service funds will comply with the "arbitrage"
restrictions of Section 148 of the Internal Revenue Code of 1986.
Cash will be co-mingled for investment opportunities. Other than bond proceeds or other unusual
situations, the total of all funds ranges from $80,000,000 to $150,000,000 over the fiscal year.
Policy #F-10, Investment Policy Guidelines Page 1 of 7
Funds of other agencies, jurisdictions, district or entities for which the County Treasurer serves as
custodian will not be invested without written authorization from their governing body, and the
Deschutes Board of County Commissioners.
OBJECTIVES:
Deschutes County's Investment Objectives are:
Preservation of capital and the protection of investment principal.
Conformance with Federal, State and other legal requirements.
Maintenance of sufficient liquidity to meet operating requirements.
Diversification to avoid incurring unreasonable risks regarding specific security type or individual
financial institutions.
Attainment of a market rate of return throughout budgetary and economic cycles.
DELEGATION OF AUTHORITY:
The County Treasurer is designated as the Investment Officer for Deschutes County and is responsible
for investment decisions and activities. The investment officer shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The
administration of the cash management program is handled by the County Treasurer who is responsible
to manage the day-to-day operations of the County's investment portfolio, place purchase orders and sell
orders with dealers and financial institutions and prepare reports as required.
INVESTMENT LIMITATIONS:
Specific investment types shall not exceed the percentage of the total investment portfolio indicated
below. All securities are also included on the list of "U.S. Government Agency Securities for Local
Government Investments under ORS 294.035 and 294.040." This list is maintained by the Office of the
Oregon State Treasurer.
Securities issued by a single financial institution (Banker's Acceptance and Certificates of Deposit) will
be limited to 30% of the total portfolio.
SUITABLE AND AUTHORIZED INVESTMENTS
The following investments will be permitted by this policy, ORS 294.035 and
294.810:
• U.S. Treasury Obligation (bills, notes and bonds)
• U.S. Government Agency Securities and Instruments of Government
Sponsored Enterprises
• Banker's Acceptances (BA's) from qualified institutions
• State of Oregon Investment Pool
Policy #F-10, Investment Policy Guidelines Page 2 of 7
• Certificates of Deposits (CD's)
(Subject to ORS 295 collateralization)
• Certificate of Deposit Account Registry Services (CDARS)
• Repurchase Agreements
• State and Local Government Securities
• Corporate Indebtedness
Note: These limits apply to the total portfolio at the time the Investments are purchased.
PORTFOLIO DIVERSIFICATION
Diversification will be sought within the following guidelines with the purpose of reduction of overall
portfolio risk. The investments shall be diversified by investment type, issuer and maturity:
U.S. Treasury 100%
US Government Agencies 75%
50% in any single government sponsored enterprise
State of Oregon Investment Pool 100% or the maximum imposed by statute
Certificates of Deposit 25% of total portfolio
30% in any single qualified financial institution
Banker's Acceptances 25% of total portfolio
30% in any single qualified financial institution
Commercial Paper & Corporate Notes 20% of total portfolio
5% in any one corporation, subsidiaries or affiliates
State & Local Government Securities
Repurchase Agreements
25% of total portfolio
25% of total portfolio
10% in any single qualified financial institution
Corporate Indebtedness
10% of total portfolio
Maximum 18 month maturity
Note: These limits apply to the total portfolio at the time the Investments are purchased.
COMPETITIVE SELECTION OF BIDS OR OFFERS:
Before the investment officer invests funds, competitive offers or bids will be sought from at least two
institutions, or a decision to invest will be based on data received from at least two institutions. The most
favorable offer or bid will be awarded the transaction.
Policy #F-10, Investment Policy Guidelines Page 3 of 7
MATURITY SCHEDULING:
To the extent possible, the County will attempt to match its investments with anticipated cash flow
requirements.
No investment security shall have a maturity of more than 18 months, with the exception that a maximum
of 20% of the total portfolio may include investments beyond 18 months, but not more than 24 months.
The investment portfolio operates on a policy of buying securities and holding them until their specified
maturity date, but during certain market conditions when it becomes advantageous, the Portfolio Manager
may sell securities prior to their maturity date.
SAFEKEEPING AND COLLATERALIZATION:
Investment securities purchased by the Portfolio Manager will be in safekeeping with the Bank's
Investment Division Safekeeping Department. If it is felt necessary to safe keep with a third party, the
Trust Department of the bank will be considered to be a third party for the purpose of safekeeping of
securities purchased from that bank. Another permissible option would be to use a third party bank to
provide safekeeping for all purchased securities. The purchase and sale of all securities will be on a
payment versus delivery basis. The custodian shall issue a safekeeping receipt to the Treasurer listing
the specific instrument, rate, maturity and other pertinent information. All other repurchase agreements
shall require safekeeping and a master repurchase agreement.
Deposit-type securities (i.e. certificates of deposit) shall be collateralized through the Collateral Pool
Manager as required by ORS 295.015 for any amount exceeding FDIC coverage. Other investments will
be held by the custodian as evidenced by safekeeping receipts.
QUALIFIED INSTITUTIONS:
The investment officer shall maintain a list of all authorized broker/dealers and financial institutions
which are approved for investment purposes or investment dealings. Any firm is eligible to make an
application to Deschutes County and upon due consideration and approval will be added to the list.
Additions or deletions to the list will be made at the Portfolio Manager's discretion. At the request of
Deschutes County, the firms performing investment services shall provide their most recent financial
statements or Consolidated Report of Condition (call report) for review. Further, there should be in
place, proof as to all the necessary credentials and licenses held by employees of the broker/dealers who
will have contact with Deschutes County as specified by but not necessarily limited to the National
Association of Securities Dealers (NASD), Securities and Exchange Commission (SEC), etc. Deschutes
County shall conduct an annual evaluation of each firm's credit worthiness to determine if it should
remain on the list. Securities broker/dealers not affiliated with a bank shall be required to have an office
located in Oregon and/or be classified as reporting dealers affiliated with the Federal Reserve as primary
dealers.
PRUDENCE:
The standard of prudence to be used by the County Treasurer in the context of managing the overall
portfolio shall be the prudent investor rule, which states, "Investments shall be made with judgment and
Policy #F-10, Investment Policy Guidelines Page 4 of 7
care, under circumstances then prevailing, which persons of prudence, discretion and intelligence
exercises in the management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived."
INDEMNITY CLAUSE:
The County shall defend and indemnify the County Treasurer and staff from personal liability for losses
that might occur pursuant to administering this investment policy as long as the County Treasurer and
staff exercise prudence in accordance with this policy, and act within the boundaries of this Policy.
ETHICS & CONFLICTS OF INTEREST:
Officers and employees involved in the investment process shall refrain from personal business activity
that could conflict with the proper execution and management of the investment program, or that could
impair their ability to make impartial decisions. Employees and investment officials shall disclose any
material interests in financial institutions with which they conduct business. They shall further disclose
any personal financial/investment positions that could be related to the performance of the investment
portfolio. Employees, officers and their families shall refrain from undertaking personal investment
transactions with the same individual with whom business is conducted on behalf of the County.
Officers and employees shall, at all times, comply with the State of Oregon Government Standards and
Practices code of ethics set forth in ORS 244.
PERFORMANCE EVALUATION:
The performance of the County's portfolio shall be measured against the performance of the Oregon
Local Government Investment pool, and the three-month and twelve-month Treasury Bills.
ACCOUNTING METHOD:
Deschutes County shall comply with all required legal provisions and Generally Accepted Accounting
Principles (GAAP). The accounting principles are those contained in the pronouncements of
authoritative bodies including but not necessarily limited to, the American Institute of Certified Public
Accountants (AICPA); the Financial Accounting Standards Board (FASB); and the Government
Accounting Standards Board (GASB).
An investment fee of 5% of the total interest earned on all invested funds will be deducted and credited
to the County Finance Internal Service Fund each month. After deducting the investment fee, interest
earnings will be credited on a last day of each month to the funds from which the investment was made
based on the average daily balance in the fund.
INTERNAL CONTROLS
The investment officer is responsible for establishing and maintaining an adequate internal structure
designed to reasonably protect the assets of the County from loss, theft or misuse. The concept of
reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be
derived and (2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the investment officer shall establish a process for an annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall address
the following points:
Policy #F-10, Investment Policy Guidelines Page 5 of 7
- Control of collusion.
- Separation of transaction authority from accounting and record
keeping.
- Custodial safekeeping
- Avoidance of physical delivery of securities whenever possible
and address control requirements for physical delivery where
necessary.
- Clear delegation of authority to subordinate staff members.
- Written confirmation of transactions for investments and wire
transfers.
- Compliance and oversight with investment parameters including
diversification and maximum maturities.
REPORTING REQUIREMENTS:
The Deschutes County Treasurer will provide a monthly report to the County Commissioners and the
County Administrator. This report will include but not necessarily be limited to: portfolio activity,
individual securities held at the end of the reporting period, average weighted yield to maturity of
portfolio on investments as compared to applicable benchmarks, and investments by maturity date.
Additionally, in accordance with Generally Accepted Accounting Principles, investments are reported in
the County's Comprehensive Annual Financial Report at market value.
REVIEW:
This policy shall be reviewed and modified, if appropriate, by the Deschutes County Board of
Commissioners or if market changes warrant review. Annual readoption by the reviewing authority is
required by ORS 294.135a. In addition an Investment Committee consisting of five members will meet
and review any changes to this Policy. This committee will consist of one County Commissioner and
four additional members with backgrounds such as a Banker, Security Broker, Controller/Chief Financial
Officer, or Government Finance Manager.
AUTHORIZED FINANCIAL INSTITUTIONS:
BANKS
Bank of America
Bank of the Cascades
Chase Bank
Columbia State Bank
Home Federal Bank
Key Bank
Policy #F-10, Investment Policy Guidelines Page 6 of 7
Premier West Bank
Sterling Savings Bank
South Valley Bank & Trust
Umpqua Bank
Union Bank
US Bank
Wells Fargo
OTHER
CastleOak Securities, L.P.
Oregon Local Government Investment Pool
Piper Jaffray
RBC Wealth Management
Seattle-Northwest Securities Corporation
UBS Financial Services
Approved by the Deschutes County Board of Commissioners March 2, 2011.
Dave Kanner
County Administrator
Policy #F-10, Investment Policy Guidelines Page 7 of 7
MEMORANDUM
TO: Susan Ross
FROM: Teresa Rozi..___
)
DATE: February 9, 2011
RE: Request to Release Reversionary Clause
The buyer of property at 21700 Neff Rd, Bend, has asked the County to release
its reversionary interest in a portion of the property. I recommend that the board
consider granting this request.
In 1977 Deschutes County conveyed approximately 120 acres to Bend Metro
Park & Recreation District ("BMPR"). This land is at the corner of Neff and
Hamby Roads, current site of Big Sky Park and other public buildings. The
conveyance was granted "with the specific reservation that if this real property
ceases to be used for a public use, it shall revert to the grantor."
In 1992 BMPR conveyed some of that land to Robert Hartsten in a land
exchange. According to the Boundary Survey for Property Line Adjustment, the
purpose was to allow each owner to manage their respective properties without
crossing the COID Lateral A-9. In exchange for 3.69 acres west of the canal,
BMPR gave Hartsten an irregular shaped parcel (0.63 acres) west of the canal
along the southern boundary of his property and a 114' strip (3.06 acres) along
his northern boundary. See attached map. These two parcels still carry the
reversionary clause.
Successors to Hartsten filed a Minor Land Partition in 2003 to create 2 parcels.
Parcel 1 is for sale; the buyer asks that the County release its interest. Although
the 3.69 acres that went to Hartsten (now parts of taxiots 400 and 401) are not
being used for public purposes, BMPR incorporated the 3.69 acres they received
into the larger tract (now taxlot 200). 1 believe that Deschutes County can
release its interest in portions of taxiots 400 and 401 because there was no loss
of acreage in the 1992 land exchange and the land is being used for public
purposes.
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DRAFT
March 2, 2011
Rick Crager
Interim Director
Oregon Housing and Community Services
725 Summer Street NE, Suite B
Salem, OR 97301-1266
Subject: Neighborhood Stabilization Program 3
Dear Mr. Crager:
Deschutes County is very appreciative of the Neighborhood Stabilization
Program funding that has been obligated to our region. As you know, we were
one of the heaviest impacted areas in Oregon and the Northwest as a result of
the housing foreclosure crisis. In partnership with the City of Bend, Oregon
Housing and Community Services has helped to make a significant impact in our
region. Not only has this program aided in reducing our available empty housing
stock, but using local funds, Bend has initiated a program that created over 100
jobs in the construction industry. With more funding they can replicate this
program.
We strongly encourage continuation of funding programs in the majority of
Deschutes County, including the City of Bend. The City of Bend's administration
of this program has proven to be a successful model for purchasers, realtors and
lenders. Bend is fully staffed and experienced in running this program. We
believe the City of Bend is a critical partner and encourage reconsideration for
their inclusion in the NSP III program.
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Dear
We are writing to offer our strong support for HB2867.
This legislation would reauthorize the tremendously successful Deschutes Mitigation and
Conservation Program.
The program was established over more than a decade in a collaborative process that
involves all of the interests in the basin.
In just the past few years, the program has:
o More than tripled flows in the middle Deschutes River.
o Created an opportunity to collaboratively meet new water needs among users in the
basin.
o Set the stage for cooperative efforts on larger issues, such as the reintroduction of
listed species in the basin.
This is a successful program that has created a foundation for better environmental and
better economic outcomes in our region. Our upper basin is unique in that surface and
groundwater combine to support the flow of the lower basin. It solves one of the inherent
issues in the existing statute by making the program permanent, thus giving greater
certainty to users and allowing for permanent protection river flows and a reduction in
unnecessary speculation. This is an important tool as we create a basin plan that supports
agriculture, people and the environment.
We strongly urge your support for this win-win legislation.
Sincerely,
0 A)