2011-2777-Minutes for Meeting April 04,2011 Recorded 5/5/2011COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS Q 2011'2717
COMMISSIONERS' JOURNAL 05/05/201108:23:29 AM
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2011-27
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Deschutes County Clerk
Certificate Page
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 4, 2011
Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also
present were Dave Kanner, County Administrator; Erik Kropp, Deputy County
Administrator; Dave Inbody, Assistant to the Administrator; and media
representative Hillary Borrud of the Bulletin. No other citizens were present.
Chair Baney opened the meeting at 1:32 p.m.
Economic Development Grant Requests.
Big Brothers Big Sisters - 2011 Bowl for Kids' Sake ($2,500) - The
Commissioners granted $500 each.
• Central Oregon Teen Challenge - Thrift Store Startup ($3,000) -
Commissioner Baney said they are looking at getting matching grant
funds. The Commissioners granted $500 each. They want to support this,
but can only help with seed money.
• Sisters-Camp Sherman RFPD - Structure Assessment Project ($25,729) -
Commissioner Baney said she spoke with some individuals about this
request, so a different request will be forthcoming.
KPOV (Women's Civic Improvement League) - Expand Radio Broadcast
Capabilities ($2,500) - Commissioner Unger said they are trying to
increase their signal capacity, and they are non-commercial. The
Commissioners granted $500 each.
High Desert Museum - Volcano Country Exhibit ($5,000) - Commissioner
DeBone granted $1,000; Commissioners Unger and Baney granted $500
each.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2011
Page 1 of 4 Pages
InnovationTheatre Works - Performing Arts Center System Capacity
Expansion ($2,500) - The Commissioners granted $500 each.
Rotary Clubs - Greater Rotary Duck Race ($1,535.16) - Commissioner
Baney said this is to cover City fees for putting signage up on private
property. It was decided that the Commissioners would cover half of the
expense (about $768 total) if the City would waive the balance. If the City
declines, the Commissioners will grant $250 each.
2. Community Grant Criteria Review.
Mr. Inbody gave a brief overview of the criteria. $281,850 has been
budgeted, from the basic $200,000 plus crime prevention funds similar to the
amount funded in the past. He recommends doing what was done last year
unless there appears to be a significant change.
Commissioner Baney stated that a large number of residents being served are
now suffering through foreclosure. She would like to subsidize this grant
process further if possible. Dave Kanner said video lottery receipts are
running a big higher than in the past, so this additional amount could be
moved into this fund from contingency.
Commissioner Unger would like to beef up the discretionary funding as well,
as community grants. The County needs to be more supportive of citizens'
needs at this time.
Chair Baney said this fund should be at least $300,000, with further discussion
on how to handle the discretionary fund amount. The other Commissioners
agreed.
Commissioner DeBone would like to see more funds dedicated to helping new
businesses get started. Mr. Kanner said other organizations generally handle
this and the County usually does not because of the risk involved.
3. Review of 2011-12 Budget Document Narrative.
Chair Baney she likes the wording in the document, with some minor
rewording and some adjustments to the list of committees and affiliations.
Mr. Kanner asked if the Commissioners had some ideas of successes from the
past year to include in the document.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2011
Page 2 of 4 Pages
The Commissioners listed:
• Construction of the Telecare Facility
Bringing a new Commissioner up to speed.
• Began finalizing the comprehensive plan update.
• Passage of the 9-11 levy
• Collaborative forest restoration funding
• Construction of the OSP/9-1-1 building
• Employee healthcare clinic
• Repeal of the groundwater ordinances.
• Sisters area services
• North County service building planning
• Redistricting issues
Dave Inbody gave an overview of performance measures, and the Board
pointed out some specifics:
• DEQ appeals
• Economic development
• Tax collections
• Expediting land use planning.
• Investigate and increase ideas on how to handle childcare needs.
• Commissioner Unger said the County needs to look at how state mandated
services are being met.
• Commissioner DeBone would like a way to find out about and look into
any situations where someone perhaps was not served as well as they
should have been. They are hard to reach, so how can they be surveyed.
• Commissioner Unger listed how the County deals with challenges by the
State Chair Baney wanted to emphasize pursuing shared services when
possible.
4. Executive Session - Litigation.
This item will be addressed at the Wednesday, April 6 work session.
5. Update of Commissioners' Meetings and Schedules.
The Commissioners then discussed their schedules for this week and going
into next week.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2011
Page 3 of 4 Pages
6. Other Items.
Commissioner DeBone said he would like to send a letter of support to La
Pine Park & Recreation District, and asked for guidance on when this should
be done individually or as a group. The Board said whenever he wants to
support something as an individual Commissioner, he can use the County
stationery with his own name listed at the top.
The Board approved signing a letter of support for the Sisters Senior Housing
and assisted living project.
The Board went into a brief executive session under ORS 192.660(2)(e),
real property negotiations.
Being no further discussion, the meeting concluded at 3:40 p.m.
DATED this ~?~6 Day of "V-C 2011 for the
Deschutes County Board of Commissione .
()W~~ -
Tammy Baney, Chair
Anthony DeBone, Vice Chair
ATTEST:
1331V~ "A, Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, April 4, 2011
Page 4 of 4 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, APRIL 4, 2011
Economic Development Grant Requests - Dave Inbody
• Big Brothers Big Sisters - 2011 Bowl for Kids' Sake ($2,500)
• Central Oregon Teen Challenge - Thrift Store Startup ($3,000)
• Sisters-Camp Sherman RFPD - Structure Assessment Project ($25,729)
• KPOV (Women's Civic Improvement League) - Expand Radio Broadcast
Capabilities ($2,500)
• High Desert Museum - Volcano Country Exhibit ($5,000)
• InnovationTheatre Works - Performing Arts Center System Capacity
Expansion ($2,500)
• Rotary Club of Bend - Performing Arts Center System Capacity
Expansion ($1,535.16)
2. Community Grant Criteria Review - Dave Inbody
3. Review of 2011-12 Budget Document Narrative - Dave Inbody
4. Executive Session - Litigation
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding altemative formats or for further information.
TO: BOARD OF COMMISSIONERS
FROM: DAVE INBODY
SUBJECT: FY 2010 COMMUNITY GRANT PROGRAM
DATE: 3/31/2011
CC: DAVE KANNER, ERIK KROPP
Background
In FY 2009, the Board of Commissioners authorized the allocation of Video Lottery Fund
for the Community Grant Program. This program distributed grants to Deschutes County
non-profit organizations operating consistent with county priorities in at least one of the
following four interest areas:
• Providing emergency food, clothing, and shelter to those who would otherwise
go without these essentials.
• Protection for abused and/or neglected individuals who lack resources to
otherwise obtain such protection.
• Health care, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care.
• Other essential services to underserved and indigent populations, especially
children and seniors.
In FY 2011, crime prevention funding was no longer routed through the Crime
Prevention Services Fund (Fund 115). Most of these funds are allocated directly to
county departments providing these services, such as the Health Services Department and
the Community Justice Department. However, there were some funds being directed to
non-profit organizations through the Children & Families Commission totaling $74,350.
These funds were re-routed to the Community Grant Program and an additional area of
interest was added to the program:
• Juvenile crime prevention programs for at risk youth.
For FY 2011 Community Grants, a selection committee reviewed 36 applications and
recommended grant funding for 27 organizations. Applicants were reviewed based on the
following six criteria:
1. Organizational stability and solvency
2. Connection to county funding objectives
3. Ability of funds to provide leverage to organization for receipt of additional funds
4. Extent to which the program complements existing Deschutes County services
5. Uniqueness of services being provided in Deschutes County
6. Ability to work cooperatively with other area non-profits in area of interest
The following is a list of FY 2011 Community Grant recipients:
■ Assistance League of Bend ($7,500) - Operation School Bell
■ Bend's Community Center ($6,500) - Increase hours and initiate food recovery
from local restaurants to support Feed the Hungry Program
■ Cascade Peer and Self-Help Center ($8,000) - Social Recovery Network, a peer-
delivered services workforce development and coordination program
■ Central Oregon Veterans Outreach ($10,000) - Executive Director
■ Children's Vision Foundation ($2,500) - Child vision screenings
■ Deacons Emergency Medical Fund ($2,500) - Emergency medical needs for
children (formerly supported through Clear Choice Foundation)
■ Deschutes County Healthy Beginnings ($10,000) - Expand early childhood health
and developmental screenings for low income and vulnerable population
■ Deschutes Family Recovery ($10,000) - Provide temporary housing assistance for
families of people in court supervised substance abuse treatment program
■ Families Forward - Housing Works ($7,500) - Assist homeless and at-risk people
with initial deposits when renting a home
■ Family Kitchen ($6,500) - Kitchen remodel
■ Friends In Service Here "FISH" ($2,000) - Purchase food for those in need
■ Family Access Network ($10,000) - Support FAN Advocates
■ Jericho Road ($4,500) - Transitional housing for homeless families, and free meal
program
■ KIDS Center ($13,500) - Medical evaluations for abuse and neglect of low
income children
■ La Pine Community Kitchen ($17,000) - Collect food donations from local
grocery stores; purchase food, hygiene supplies and clothing
■ Latino Community Association ($10,000) - Basic Assistance Program providing
housing for new immigrant families providing support, education, resources and
opportunities
■ MountainStar Family Relief Nursery ($12,000) - Safety Net Program providing
crisis intervention and ongoing services to families at risk of abuse and neglect
with children under 4 years old
■ NeighborImpact ($15,000) - Food Recovery Program collecting food donations
from local grocery stores and delivered to distribution agencies
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■ Partnership to End Poverty ($5,000) - Through Project Connect, provide shelter
assistance, food and medical care
■ Saving Grace ($15,000) - Emergency shelter, food and clothing; legal support,
counseling and therapy; respite childcare
■ St. Vincent de Paul of Redmond ($6,000) - Charity Food Bank
■ Together For Children ($3,500) - Teen Parent Program
■ Volunteers in Medicine ($15,000) - Mental health care and coordination
Additionally, $82,350 was awarded for crime prevention services to the following
four organizations:
■ Healthy Families ($31,500) - Community Justice family support
■ First Step to Success ($25,000) - develop skills for educational success
■ Family Resource Center ($25,000) - Family Trax, parenting skills
■ Boys and Girls Club of Central Oregon ($8,850) - after school program
FY 2012 Community Grant Program
Funding
A total of $281,850 was distributed in FY 2011 Community Grants. Based on continued
support by the Board of Commissioners, funding for a FY 2012 Community Grant
Program was included in the Video Lottery Fund requested budget. Due to a slight
increase in video lottery funds and uncertainty regarding the future distribution of state
lottery funds to Deschutes County, $281,850 was identified in the budget for this
program in FY 2012. It is staff s recommendation that if lottery funding distributed to
Deschutes County is altered significantly for FY 2012 that proportional adjustments be
made to the funds allocated to this program.
Administration
In FY 2011, for the first time, funds for Community Grants were distributed in two parts.
Recipients were required to submit a mid-year report in order to receive their second
disbursement. This significantly improved the response rate for these reports, as well as
the quality of its content. Additionally, since state lottery funding is received on a
quarterly basis, it improved the financial condition of the Video Lottery Fund (Fund 165)
throughout the year by no distributing all the funds in the first quarter. This process will
continue in FY 2012.
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