2011-2881-Resolution No. 2011-064 Recorded 6/29/2011COUNTY OFFICIAL
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I ✓kS COMMISSIONERS' JOURNAL 06/29/201110:07:55
AM
LEGAL COUNSEL II
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-064
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the BOCC requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 625-0800-501.97-01 Deschutes County General Support Services -Admin,
Contingency $ 15,000
TO: 625-0800-413.18-07 Deschutes County General Support Services -Admin,
Management Analyst $ 10,000
TO: 625-0800-413.18-72 Deschutes County General Support Services -Admin,
Time Management $ 5,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ZIAL
ATTEST:
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Recording Secretary
PAGE I OF i -RESOLUTION NO. 2011-064 (6/22/11)
nd day of June, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAM �� AjN� , Chair
Z5'06v_
ANTHONY DEBONE, Vice -Chair
ALAN UNGER, Commissioner
Lacy Nichols
From: Dave Inbody
Sent: Monday, June 06, 2011 5:27 PM
To: Jeanine Faria; Lacy Nichols
Cc: Marty Wynne
Subject: FW: Fund 628
Attachments: Fund 628 Appropriation Transfer.xls; Fund 625 Appropriation Transfer.xls; Fund 001-2600
Appropriation Transfer.xls; Fund 165 Appropriation Transfer.xls
Here is the appropriation transfer I already submitted (5/13) for Fund 628. 1 have also attached appropriation transfers
for Funds 001-2600, 165 and 625. Please let me know if you have any questions (or suggestions).
--Dave
-----Original Message -----
From: Dave Inbody
Sent: Friday, May 13, 20111:30 PM
To: Jeanine Faria
Cc: Lacy Nichols; Marty Wynne
Subject: RE: Fund 628
Jeanine,
I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges
were handled historically.
Thanks,
Dave
-----Original Message -----
From: Jeanine Faria
Sent: Thursday, May 12, 20115:26 PM
To: Dave fnbody
Cc: Lacy Nichols; Marty Wynne
Subject: Fund 628
Dave,
Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why,
but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line
628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract
(not budgeted), the electricity is trending high and the meeting supplies is over budget.
I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy,
asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are
exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on
trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into
account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable
downside when a category is over expended. Among other things, it is unlawful.
The PDF shows the M & S expenditures through today.
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