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2011-2883-Resolution No. 2011-066 Recorded 6/29/2011REVIEW _*�D k LEGAL C UNSEL DESCHUTESFICIAL CLERKS CJ 7011.2883 COMMISSIONERS' JOURNAL 06/29/201110:08:10 AM IIIIIII IIIIIIIIIIIIIIIIIIIIII I III 2011-2883 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-066 Deschutes County Budget and Directing Entries WHEREAS, attached is an e-mail from the BOCC requesting a transfer of appropriations, and WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to accommodate the request; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 165-0800-501.97-01 Deschutes County Video Lottery, Contingency $ 1,500 TO: 165-0800-465.18-07 Deschutes County Video Lottery, Management Analyst $ 1,500 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this —nd day of June, 2011. ATTEST: Recording Secretary PAGE I OF I -RESOLUTION No. 2011-066(6/22/11) BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, Chair() ANTHONY DEBONE, Vice -Chair aLA4- Z4"j,4- ALAN UNGER, Commissioner Lacy Nichols From: Dave Inbody Sent: Monday, June 06, 2011 5:27 PM To: Jeanine Faria; Lacy Nichols Cc: Marty Wynne Subject: FW: Fund 628 Attachments: Fund 628 Appropriation Transfer.xls; Fund 625 Appropriation Transfer.xls; Fund 001-2600 Appropriation Transfer.xls; Fund 165 Appropriation Transfer.xls Here is the appropriation transfer I already submitted (5/13) for Fund 628. 1 have also attached appropriation transfers for Funds 001-2600, 165 and 625. Please let me know if you have any questions (or suggestions). --Dave -----Original Message ----- From: Dave Inbody Sent: Friday, May 13, 20111:30 PM To: Jeanine Faria Cc: Lacy Nichols; Marty Wynne Subject: RE: Fund 628 Jeanine, I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges were handled historically. Thanks, Dave -----Original Message ----- From: Jeanine Faria Sent: Thursday, May 12, 20115:26 PM To: Dave Inbody Cc: Lacy Nichols; Marty Wynne Subject: Fund 628 Dave, Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why, but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line 628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract (not budgeted), the electricity is trending high and the meeting supplies is over budget. I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy, asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable downside when a category is over expended. Among other things, it is unlawful. The PDF shows the M & S expenditures through today. # c 04 k\kk 7 .§ \ \ C6 � � ± ° / # / \ƒ\C7 7 E # ¥ U/< .� 20 = Q / / /OR in \ a� < �� c / 2 I o E ECL o E E ? Co w/// c / a- '3� cu cn/ \ ® a C-6 = § » ƒ U� ./ ( \ % U& 2 -0 ./7\ IM :3 a % \ # w a E/ 2 ©11 /\/ �// / / / O