2011-2992-Minutes for Meeting August 15,2011 Recorded 8/29/2011DESCHUTES COUNTY OFFICIAL RECORDS CJ 1011'7997 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 08~2g~2011 08;12;01 AM III IIIIII~IIIII II II III 1111111 ~ 2011-2! 2 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MINUTES OF MEETING BOARD OF COMMISSIONERS & DEPARTMENT DIRECTORS MONDAY, AUGUST 15, 2011 Deschutes Services Center - Allen Room - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; George Kolb, Road Department, Tom Anderson, Community Development; Jeanine Faria, Finance; Rob Poirier, 911; David Givans, Internal Auditor; Joe Sadony, Information Technology; and Susan Ross, Property & Facilities; Scott Johnson, Health Services; Justice Court; and Greg Bates, Assessor's Office. Also present were Dan Despotopulos, Fair & Expo Center; Nancy Blankenship, Clerk; Mark Pilliod, County Counsel; Charles Fadeley and Jodi Stacy, Justice Court; Timm Schimke, Solid Waste; Hillary Saraceno, Children & Families' Commission; Debbie Legg, Personnel; Debi Harr, District Attorney's Office; and several other County employees. No representatives of the media or other citizens were in attendance. Chair Baney opened the meeting at 12:15 p.m. 1. Introductions - Department Heads, Other Attendees The attendees introduced themselves, and then gave brief updates on their departments' activities. 2. Department Updates Dan Despotopulos said that the annual County Fair went well. He is waiting for the final totals but is expecting overall increases in gate revenue, food concessions and other revenue over last year. Minutes of Board of Commissioners - Department Directors Meeting Monday, August 15, 2011 Page 1 of 5 Pages Susan Ross advised that the County has purchased the former Design Center building in Redmond. It consists of about 40,000 square feet. Most of the first floor will be leased out to the State, with the County having a small portion on the first floor for Parole & Probation and Juvenile Community Justice. The County will have the second floor for health services, Justice Court, Community Development and other services and partners. This means services that have been scattered around the area will be consolidated. They are in the programming stage, followed by the design stage, with the goal for occupancy in April 2012. The property is new and very desirable, and was originally for sale at $4 million. After it became bank-owned it was listed at $1.85 million, with the final purchase price at $1.4 million. Ms. Ross said they are converting the card reader system. Some are already done; others are planned for September and October. In regard to the County's mailing addresses, there is a $1,000 holdout fee for each building, and this now costs the County about $10,000 a year. In order to have one holdout fee, they need to have one address for all County departments located in Bend. It will still get distributed the same way. This means changing the mailing address on printed material over time, but it could include both the physical address and the box number. The transition needs to be completed before the end of 2012. She would like to hear about concerns or unanticipated consequences. Scott Johnson said he is happy that Health Services can consolidate in Redmond as they are scattered around in five or six places. They are also working on a site in Sisters. They have had a small, temporary location there, but this will allow for more services. They hope to be operational by June 2013. The number of people enrolled in the Oregon Health Plan has tripled over the past few years. They would like to be able to add more geriatric services. They are doing more regionally through grants, and are working towards national accreditation, which is relatively new. Judge Chuck Fadeley said that Carol Garibay retiring from her position next year. He introduced Jodi Stacy, who will take her place. Minutes of Board of Commissioners - Department Directors Meeting Monday, August 15, 2011 Page 2 of 5 Pages Timm Schimke said his department is involved in a landfill gas project, which puts to beneficial use the gasses produced by decomposing landfill material, converting it to electricity and selling it on the grid. They will start with a small scale project that is new technology with great potential. There is also potential for a gas to liquid fuel program to produce synthetic diesel fuel or a methanol- type fuel. He will attend a demo project in Texas soon. Hillary Saraceno gave an overview of the Oregon Education Investment Board and the Early Learning Council, which are all new through the new Governor. This is centered around education but touches on healthy communities. No one seems to be sure what will happen with the State Commission on Children & Families, but it may roll into the Early Learning Council. No one is sure how this will work out for the different age groups, and it is silent on the role of local Commissions on Children & Families. Commissioner Baney is heavily involved in this work and how it applies regionally. There are still a lot of unknowns and uncertainty. She said that the flooring is being replaced in the Mike Maier Building, so she and other groups had to move out for a while. This has given them a chance to go through old documents and do some purging. Dave Kanner said that Board meetings will soon be broadcast on cable and streamed live via the internet. They will also be archived. They will begin starting meetings with department updates. He will send a schedule to the departments in this regard. He asked that they use visuals if possible. The presentations should last about ten minutes. Commissioner DeBone added that audio will be important as well. And the department heads should talk about the basics in their departments for a while to get the audience informed. Joe Sadony said that there are four cameras and four screens. These can be set up in advance but it will be live. The equipment is stationery and cannot be moved, but can be used for other meetings if they are to be broadcast or archived for future use. Mr. Sadony stated that a security study is being done over the next ninety days. They are working on the scope and schedule. They will be looking for best practices, penetration and security issues. Minutes of Board of Commissioners - Department Directors Meeting Monday, August 15, 2011 Page 3 of 5 Pages Rob Poirier of 911 said they are addressing power outage issues, and found they need to replace the series UPS system with a parallel UPS system. They are also involved in work on the State disaster preparedness plan. Additionally, they are looking into funding issues to try to get away from having to go out for operating levies every few years. A citizen panel is meeting to find ways to proceed. There will be four meetings in September. His department is also work on radio communications issues due to an FCC mandate regarding narrow banding. Tom Anderson explained that the Commissioners adopted the County Comprehensive Plan, which was a major milestone and took years of work. An ordinance on rural events is to come, with probably different versions based on zoning, etc. They will initiate a new chapter for the Comprehensive Plan for South Deschutes County as well. This will include various public meetings. On the building side, July was a good month and August is looking fairly strong as well. It is nothing like years ago, but better than it has been in some time. George Kolb said issues regarding bicycle lanes have come up, especially whether they should be six or eight feet wide. The County does bike ways that are narrower and the striping is not as wide. Bike paths are wider but usually are found in cities. They will not be chip sealing the County bike ways. Road construction is winding down. This year much of it has been in south County, plus they got a grant for a park & ride at Wickiup Junction that is almost finished. A citizen road study group has been meeting to address Road Department operations and expenses, and to explore potential ways to enhance funding. 3. Other Items Being no other items discussed, the meeting adjourned at 1:10 p.m. Minutes of Board of Commissioners - Department Directors Meeting Monday, August 15, 2011 Page 4 of 5 Pages DATED this 91 Day of Alx,~~ 2011 for the Deschutes County Board of Commissioners. (4 4"Ivx~- Tammy Baney, Chair ATTEST: 6NW~' L 6-az~ Recording Secretary Anthony DeBone, Vice Chair 6&1.A,- ajZt/V-X_ Alan Unger, Commissioner Minutes of Board of Commissioners - Department Directors Meeting Monday, August 15, 2011 Page 5 of 5 Pages Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org MEETING AGENDA BOARD OF COMMISSIONERS & DEPARTMENT DIRECTORS 12 NOON, MONDAY, AUGUST 15, 2011 Deschutes Services Center - Allen Room -1300 NW Wall St., Bend 1. Introductions - Department Heads, Other Attendees 2. Department Updates 3. Other Items Dept. Heads/BOCC Meeting Monday, August 15, 2011 Mease Print) Name Department c Q PL I r47 T-enlonr- n - ~ ~1 h. u ~P P C' r~ .L r ) 6d~ ~kA C~ CJA Sfi U o~ PoirieY- 9-~-1 ✓ i VAv --S m-, ~Go o~n ~ - eA~4. Gz5w wt u r~ r~ oy~ C~ Please return this sheet to Bonnie @ BOCC. Thanks!