2011-3006-Minutes for Meeting August 15,2011 Recorded 9/13/2011COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKDS CJ 2011.3446
COMMISSIONERS' JOURNAL 09/13/201108:07:14 AM
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2011-3006
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 15, 2011
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Dave Kanner, County Administrator; and Erik Kropp, Deputy
County Administrator.
Chair Baney opened the meeting at 1:35 p.m.
1. Review of La Pine Heritage Fair Grant Application
Commissioner DeBone said an application for economic development grant
funds has come in via the La Pine Chamber of Commerce, to pay for live music
at the Heritage Fair.
Commissioners Baney and Unger asked for further backup information so it can
be properly tracked. They conditionally granted $500 each. Commissioner
DeBone will grant $1,500 and will make sure the appropriate documentation
comes in.
2. Update of Commissioners' Meetings and Schedules
The Commissioners discussed the numerous meetings on their calendars for the
balance of this week and for the following week.
3. Other Items
Chair Baney discussed the facilities report for the Courthouse and Justice
Building, and asked about ways to get the District Attorney to participate.
There needs to be a way to send direction and let him know when the group is
meeting, and have him send a representative if he cannot attend. They need to
re-engage the contract so work can go forward.
Minutes of Board of Commissioners' Work Session Monday, August 15, 2011
Page 1 of 3 Pages
The Courts are struggling with reduced staffing and there needs to be a way to
find out if there are efficiencies through changes in the facilities. The District
Attorney's offices are an important factor in this discussion.
Dave Kanner said that previously they were looking at space needs and not
necessarily at architectural plans. At that time, they thought they were done
working on the needs of the Courts. However, things have changed, the pieces
are interconnected and all this needs to be coordinated. He will speak to Susan
Ross (Property and Facilities) about this issue.
Chair Baney stated that a deadline needs to be established. Perhaps sixty days
would be appropriate.
Commissioner Unger said that he got some citizen pushback on the traffic
diversion program being eliminated. He feels this program helps people make a
correction and move on. Citizens would like to see this remain, so he would
like to look at how this might be done differently.
Chair Baney stated that she would like to find out what it might take to `buy
back' that program, although this is not a County function. The traffic
diversion program was mostly handled by volunteers. Maybe the efficiencies
study will help with this as well.
Mr. Kanner said there is a wind energy conference sponsored by NACo, and
they asked if someone from Deschutes County would like to participate. The
logical choice would be Peter Gutowsky, who worked on the local wind energy
ordinance. NACo will waive the registration fee and pay for one night's
lodging, but the transportation would not be included. Commissioner DeBone
expressed doubt that this would be worthwhile since wind energy is probably
not going to be a big issue in this area. Chair Baney said that he would be a
panelist, and they probably want to know how we got to where we are with this.
Commissioner Unger added that Deschutes County may be further along with
this than most places, and Mr. Gutowsky might be able to bring back some
information on things not considered here.
The Commissioners agreed that if Mr. Gutowsky sees value in attending, they
would cover his transportation costs out of the general fund.
Minutes of Board of Commissioners' Work Session Monday, August 15, 2011
Page 2 of 3 Pages
Dave Kanner noted that now that Tom Blust has retired, George Kolb is doing
two jobs at the Road Department. Someone from the County needs to be on the
Metropolitan Planning Organization committee, and perhaps for now that
should be Peter Russell.
At this time, the Board met in Executive Session, under ORS 192.660(2)(i) to
review and evaluate the employment-related performance of an officer,
employee, staff member or agent of the County. Mark Pilliod agreed to take
minutes of the meeting.
Being no further discussion, the meeting adjourned at 3: IS p.m.
1-7 / if
DATED this Day of &Lqt,4~ 2011 for the
Deschutes County Board of Commissioner .
Tammy Baney, Chair
ATTEST:
Recording Secretary
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Anthony DeBone, Vice Chair
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Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session
Page 3 of 3 Pages
Monday, August 15, 2011
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, AUGUST 15, 2011
1. Review of La Pine Heritage Fair Grant Application
2. Update of Commissioners' Meetings and Schedules
3. Other Items
Executive Session, under ORS 192.660(2)(i) to review and evaluate the
employment-related performance of an officer, employee, staff member or
agent of the County.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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° { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 322-7697 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Alan Unger
Commissioner Tony DeBone x All Three Commissioners
Date: 07/18/2011 Project Name:
La Pine Heritage Fair, Music Portion
Project Beginning Date: Sept. 10, 2011 Project End Date' I sent. 11.2011
Amount of Request: 2500 7-71 Date Funds Needed: Sept. 1, 2011
La Pine Heritage Fair
Applicant/Organization: Tax ID
Address' 16693 Sprague lp City & Zip: La Pine
Contact Name(s): Doug Watt Telephone: 541-536-4584
Fax: 541-536-9711 Alternate Phone: 541-536-6263 Email: On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount:
Tony DeBone: Amount:
Signature:
Signature:
Alan Unger: Amount: Signature:
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