2011-3030-Resolution No. 2011-119 Recorded 10/6/2011VIEW D
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LEGAL COUNSEL
COUNTY
NANCYUTES BLANKENSHIP,FFICIAL COUNTY CLERKS vy `0���3030
COMMISSIONERS' JOURNAL ,
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2011-119
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Board of County Commissioners Office requesting
a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County Non -Departmental,
Contingency $ 250,000
TO: 001-4500-412.94-43 Deschutes County Non -Departmental,
Computer Software $ 250,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of September, 2011.
ATTEST:
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Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2011-119 (09/26/11)
BOARD OF COUNTY COMMISSIONERS OF
DESCHJJITES COUNTY, OREGON
TAMMY BANE'Y, Chair
ANTHONY DEBONE, Vice- hair
a&--- UIV—V--
ALAN UNGER, Commissioner
Lacy Nichols
From:
Dave Inbody
Sent:
Tuesday, August 09, 2011 8:48 AM
To:
Marty Wynne
Cc:
Lacy Nichols; Jeanine Faria
Subject:
Appropriation Transfer Request
Attachments:
FY 2012 Appropriation Transfer 001-4500 (Software Upgrades).xls
This appropriation transfer is to cover the remaining expenses for two software upgrades — DA's Office and Justice
Court.
Dave Inbody
Assistant to the County Administrator
Deschutes County
(541) 322-7697 office
(541) 385-3202 fax
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
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DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure: New Software for Justice Court
2. Department Justice Court
3. Budgeted Amount _$244,990
Less: Prior Expenditures $82,323
Remaining Budget _$162,667 Expenditure Amount: _$32,250
4. Charge to: _001_ _4500_ _412_ _94-43
Fund Dept /Div BAS Elem/Obj Project
5. Bids Received: Written X Oral None
Bid Detail: Name of Firm Amount Comments
Aptitude Solution_ $329,213 Scored highest by committee
Sustain Technology $528,000
New Dawn $271,741
*Reason Bids Not Requested:
6. Initial Purchase Replacement _X
Replacement Information:
Replaced Asset Description Operating; case management and financial software
Justification for Replacement The IT Dept will no longer support the current software
system
Replaced Asset Number Make
Year of Purchase Model #
Original Cost Serial #
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer
required) :
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval
REASON:
Department Head
Finance Department Review
County Administrator Approval c�
County Commissioner Approval
(If over $25,000)
Submit form to the Finance Department for review and approval.
Date
Date < Z 24
Date S 1
Date