2011-3032-Resolution No. 2011-116 Recorded 10/6/2011DESCH
TES COUNTY OFFICIAL
VIE D NANCY UBLANKENSHIP, COUNTY CLERK DS Q20+1'3032
COMMISSIONERS' JOURNAL 10/06/201110:17:08 AM
L GAL COUNSEL IIIIIIIIIIIIIII�III I III III III
2111!3@32
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2011-116
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office,
Non -Departmental, Contingency $ 455,575
TO: 255-2900-421.33-55 Deschutes County Sheriff's Office,
Automotive/Communications, Engineering $ 155,575
TO: 255-3700-423.94-45 Deschutes County Sheriff's Office,
Adult Jail, Technology Improvements $ 300,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this - t day of September, 2011.
ATTEST:
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2011-116 (09/26/11)
BOARD OF COUNTY COMMISSIONERS OF
DESCHU ES COUNTY, OREGON
TAMMY/BA, � Y, Chai
AIdfHO�N,YpDEBONE, Vice -Chair
C.ti a
ALAN UNGER, Commissioner
Lacy Nichols
From: James Ross
Sent: Wednesday, August 03, 2011 3:56 PM
To: Marty Wynne
Cc: Lacy Nichols; Larry Blanton
Subject: Appropriation Transfer
Attachments: Appropriation transfer request FY2012 #2.xls
Marty
The attached Appropriation Transfer is for carryover of two projects in last year's budget which were delayed to
FY2012. They are not in the FY2012 budget and funding will need to be transferred from Contingency.
Thanks
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
V)
ƒ
/
/\
/k
0
k
Eq
1,-
2
LO
o
2\2/
'>
m
/
m
R
o
ƒ_
+
L
\
%/
/
p
r
o
r
n
U-$/
$
#
/
0
cu
N
N
?
o
E
°
E
/
2
m
®
k LL
/$
J/
.�
m d
\
m2
00
e
$
c
F-
%
/ /
0
/
§
%
.
\
k
e
/ E
/
# 0
a
a #
0
ƒ
m
G
c
o o
c
/
0
/ E
(nE
-0 a)
//
/
CL
/
Lo
mNE
N
CL
PI2
o
cu
�§
E/%
m e
o n
2
m
06
ƒ \e
U
3 0
e
p
e /
/0'
000
o
06
\
£ o m
CL
ƒ $ $
7
ƒC/ 0
m @ c =
=
0
\
r
r
\
0 /
%°%
.r
b >1
M
¥
\
.g
7
$
\ a o
�
/
k
L
\
\
% % /
p
o
o
Gk&
G
®
?
/
/
X99
7
> > /
%/± E
\
/
\
O
/ @ e
QUO U-
§
E %
w
w
a
�
=
< 2 w a
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
I. Description of Expenditure Adult Jail Management System Software
Purchased Software to replace the existing internally developed
software which is obsolete and County IT no longer has the
personnel to support it. Failure to replace the current software will
jeopardize jail operations.
2. Department Sheriffs Office Adult Jail
3. Budgeted Amount FY2012 $0 Was included in FY2011 budget $350,000
Less: Prior Expenditures $0
Remaining Budget $0 Expenditure Amount: $300,000
FY2012 Funds from Contingency will be used
4. Charge to: 255-3700-423.94-45 Technology Improvements
5. Bids Received: Written Yes Oral None
Three vendors responded to RFP. Interact Public Safety was selected as the vendor of choice for
the Jail Management Software
New World Systems
Intellitech Corporation
InterAct Public Safety Selected by Committee
6. Initial Purchase Replacement Yes
Replacement Information:
Justification for
Replaced Asset Number Make
Year of Purchase Model
Original Cost Serial
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget:
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF (See Attached)
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval
REASON
Department Head
Finance Department
County Administrato Approval
County Commissioner Approva
(If over $25,000)
Submit form to the Finance Department for review and approval.
Date
Date + ZH /I
Date Q d 1 h
Date V