2011-3057-Minutes for Meeting September 26,2011 Recorded 10/21/2011COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL 10/21/201108:11:12 AM
IIIIIII 1111tiIIIIIIII 111111111
2011-3 7
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 26, 2011
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Erik Kropp, Interim County Administrator; Marty Wynne,
Finance; Tom Anderson, Nick Lelack and Todd Cleveland, Community
Development; media representative Hillary Borrud of The Bulletin; and six other
citizens.
Chair Baney opened the meeting at 1:30 p.m.
1. Tax/Finance Update.
Marty Wynne said that the average rate has not dropped too much recently, but
is still much lower than a couple of years ago. The plan was for a 0.4 average
and it is still above 0.6. Mortgage rates are very low but many people do not
have enough equity in their properties to refinance.
Mr. Wynne explained how the County makes cash flow projections. These
decisions are made conservatively, over eighteen or twenty-four months,
reinvested based on cash flow. The Investment Advisory Committee wants to
remain at a consistent and conservative approach: safety, liquidity, and yield, in
that order.
It is too early to determine this early in the fiscal year to see how the
departments are doing. At this point most seem to be as budgeted. He provided
the final numbers relating to the annual Fair. Revenue was about $50,000 better
than budgeted. Expenses were a bit higher, but the final numbers were positive.
Mr. Wynne mentioned that the cost of additional groundwater testing in south
County be handled through Fund 296, or use non-departmental dollars instead.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 1 of 7 Pages
2. COIC Application for a Sustainable Communities Regional Planning
Grant.
Andrew Spreadborough gave an overview of a grant request application, which
is through HUD as a regional sustainable planning proposal. It is a competitive
grant process and who gets the grant will not be known for a couple of months.
This would be handled over three years, and the project would integrate a
framework for housing and economic challenges. It must be built around a
consortium. In this case, those partners would be COIC, Bend MPO,
HousingWorks, Partnership to End Poverty, COACT, the Central Oregon
Environmental Center, the City of Bend, and all three regional counties.
Transportation, employment and affordable housing are the focus, and these are
of regional concern. With the growing problems comes diminishing revenue,
so these must be addressed at a regional level. The plan would look at a
twenty-year timeframe.
The County would need to provide a letter of support and be willing to enter the
consortium for grant application purposes. Staff participation and in-kind
contributions would be requested. Each member would contribute $10,000 a
year and staff time would be valued at about $20,000. The submission date is
early October.
Chair Baney asked why just one city is included, as it appears the others might
be interested in a regional solution to these issues. Mr. Spreadborough said that
the MPO is required, as is a nonprofit. There were timeline concerns in
including all the cities. There will be many other partners included in this
process. The Regional Solutions group will provide a letter of support, but did
not feel they need to be a member.
Chair Baney asked if they are trying to do this with current staff. Mr.
Spreadborough said they may need to hire a consultant to handle some of the
technical issues. Commissioner Unger stated that COIC is the right group to
oversee this process. This information will help the County in many ways.
Deschutes County has the most capacity and probably the most to gain from
this effort.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 2 of 7 Pages
Chair Baney asked if staff can handle this additional workload. Tom Anderson
replied that per his understanding, it does not sound like an enormous
commitment. The goals sound reasonable, but one can never be sure how
involved it might get. If it gets to the point where it is a problem, he will advise
the Board.
Mr. Kropp said that a minutes motion could be made that Deschutes County is
to be a consortium member, and the Board is to sign a support letter.
Nick Lelack said that Community Development has a lot going on in a variety
of issues. He suggested there be an update on the CDD work plan in a few
months to evaluate the various projects.
UNGER: Move approval of the grant request, County involvement and a
letter of support.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
3. Discussion of Well Sampling Funding Agreement.
Tom Anderson said that the USGS work done in the area over the past ten years
or more have built predictable models, built on scientific data, location and
known flow of water in the area. The USGS recommended that in order to
validate the information, additional sampling should be done in the future in
various increments. This information would be fed into the system and then
interpreted.
There are two funds that could be used, but those are not being replenished
through development in the area.
Commissioner Unger asked if they have missed the window to gather data for
this year. Mr. Anderson said some sampling has been done in October in the
past.
Eric Nigg, DEQ Water Quality, said that the staff hydrogeologist feels that it
appropriate now before they get too much precipitation. They want to be able
to compare this data with the same data from previous years.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 3 of 7 Pages
Commissioner Unger stated that part of the plan was to do future sampling, but
it appears no one set aside money for this. Mr. Nigg said that they do not
budget their money that far out and have used EPA funding in the past. It has
been made clear to upper management that these funds are needed, but the
response has been that staffing would have to be reduced to be able to get
anything for this project. Commissioner Unger asked if $26,000 is sufficient to
pay for what is needed. Mr. Anderson replied that the DEQ has indicated that
would provide enough sampling to legitimize previous testing.
Chair Baney asked if future sampling is going to be left up to the local entities.
Mr. Nigg stated that the DEQ usually wants to do the updated sampling, but is
not able to do so at this time due to financial constraints.
They want to learn if there is a significant change in the test results from
previous years.
Chair Baney stated that information was requested regarding the Sunriver
Sewer District expansion plan. Commissioner DeBone said that they
understand that the funding is out of those funds and not the general fund.
Commissioner DeBone asked for details on how the sampling is done. Mr.
Nigg stated they will follow standard operating procedures. There is no
expectation to put this data back into the model, but its analysis will come
eventually.
Mr. Anderson asked if the Board wants him to use Fund 296 at this time.
Unless the New Neighborhood begins redeveloping, this fund will run out. He
will keep the Board informed. He is basing part of this on the recommendation
of the Finance Director.
UNGER: Move approval of the grant request, County involvement and a
letter of support.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 4 of 7 Pages
4. Discussion of Intergovernmental Agreement with the City of Bend
regarding Juniper Utility Co. Settlement.
Erik Kropp said that item #3 is likely the most important part of the agreement.
The funding would go towards the emergency shelter grant programs through
NeighborImpact.
DEBONE: Move approval of the agreement.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
5. Update of Commissioners' Meetings and Schedules.
Discussion took place regarding transportation issues. COIC is working on a
competitive grant process for transportation. At the Transportation
Commission meeting last week, support was given for the Redmond project.
Chair Baney said a vote was taken to allow publication of the draft TPR, which
will go to COACT and the MPO. Mobility standards will be changing as well.
They need feedback on what changes would be beneficial, to adjust them in
policy outside of politics. There is a lot of support for assisting local
governments. Commissioner Unger added that COCOA has been very vocal
about this issue.
Commissioner Unger said that he would be attending the Workforce Investment
Board meeting. He feels the Governor needs to own it and support the
workforce policy group.
Commissioner Unger is attending a water policy meeting in Boardman later in
the week. The purpose is to help counties understand how to work with the
integrated water plan and the State. This should be an economic and
environmental issue for all counties.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 5 of 7 Pages
Commissioner DeBone said he attended a meeting of the Upper Deschutes
Watershed Coalition. It was very busy and there seems to be growing interest.
Chair Baney is attending OTC meetings, and said the timing is right for some
huge change. ODOT is too scripted and transportation policy may have to
change. The system includes more than just the highways, but also rail and
other types of transportation. She is hoping positive change will occur, and
soon.
Also discussed was how to establish and maintain a relationship between the
Judges and the Commissioners. The County has done a better job of doing this
than has been done in other areas. Specialty courts are a concern as well.
Chair Baney is attending a Coordinated Care Organization Committee meeting
in Salem, to set up requirements of the CCO and determine what health care
reform will look like. HB 3650 set out the organization and how it will operate
statewide. The County is establishing much of this. She hopes to retain some
flexibility in what is in place.
Chair Baney explained that ABHA receives all state and federal dollars, and
those dollars would flow through Pacific Source instead and go into utilization.
ABHA is a five-county group that oversees accountability and liability for the
mental health dollars. Two counties are out of the area; the rest are local.
There will be a conversation about the future of ABHA in the near future. Scott
Johnson will attend meetings and provide feedback.
Chair Baney will speak with Seth Bernstein, the ABHA director, in advance.
Commissioner Unger is concerned about the various members, and wondered if
there is an exit and a way to continue the services. Chair Baney said that the
out of area counties would probably go to a different region's group. It is not
efficient to deal with five counties that are split by a mountain range. She will
know more from the meetings this Thursday and Friday.
Minutes of Board of Commissioners' Work Session Monday, September 26, 2011
Page 6 of 7 Pages
6. Other Items.
None were discussed.
Being no further discussion, the meeting adjourned at 3:05 p.m.
DATED this ` Day of 2011 for the
Deschutes County Board of Commissioners.
3w);-y - -
Tammy Baney, Chair
ATTEST:
(6~~ 6&Llt-
Recording Secretary
Anthony DeBone, Vice Chair
6a0
'44_ UAC?-
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session
Page 7 of 7 Pages
Monday, September 26, 2011
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, SEPTEMBER 26, 2011
1. Tax/Finance Update - Marty Wynne
2. COIC Application for a Sustainable Communities Regional Planning Grant -
COIC Representatives
3. Discussion of Well Sampling Funding Agreement - Tom Anderson
4. Discussion of Intergovernmental Agreement with the City of Bend regarding
Juniper Utility Co. Settlement
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS I92.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. lfyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Finance Director/Treasurer
AGENDA
September 26, 2011
(1) Monthly Investment Report
(2) August 2011 Financials
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Memorandum
Date: September 15, 2011
To: Board of County Commissioners
Erik Kropp, Interim County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find August 2011 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sherifrs (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Two Months Ended August 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
Year to Date
Budget Actual Variance FY % Coll.
$ 7,300,000 $ 8,245,725 $ 945,725 100% 113%
Year End
$
[V
o
]
Bud et
Projection
Variance
ari
ance
TOTAL RESOURCES
$ 7,300,000 $ 8,245,725 $ 945,725 13%
3,350,161
281,515
(3,068,646)
17%
1%
a)
20,100,967
20,100,967 -
0%
397,054
1,090,600
693,546
17%
46%
b)
2,382,321
2,382,321 -
0%
131,833
186,159
54,326
17%
24%
c)
790,996
790,996 -
0%
244,785
210,171
(34,615)
17%
14%
1,468,707
1,468,707 -
0%
2,066
4,081
2,015
17%
33%
c)
12,398
12,398 -
0%
49,778
12,412
(37,366)
17%
4%
298,669
298,669 -
0%
32,317
61,741
29,424
17%
32%
c)
193,900
193,900 -
0%
10,224
150
(10,074)
17%
0%
61,341
61,341 -
0%
16,033
20,033
4,000
17%
21%
96,200
96,200 -
0%
333
333
0
17%
17%
2,000
2,000 -
0%
4,234,584
1,867,196
(2,367,388)
17%
7%
25,407,499
25,407,499 -
0%
11,534,584
10,112,921
(1,421,663)
17%
31%
32,707,499
33,653,224 945,725
3%
REQUIREMENTS:
Exp.
Expenditures
Assessor
567,550
513,602
53,948
17%
15%
3,405,300
3,405,300
-
0%
County Clerk
237,328
169,082
68,246
17%
12%
1,423,965
1,423,965
-
0%
BOPTA
12,067
11,302
765
17%
16%
72,402
72,402
-
0%
District Attorney
813,216
695,054
118,162
17%
14%
4,879,296
4,879,296
-
0%
Finance/Tax
135,608
100,684
34,924
17%
12%
813,648
813,648
-
0%
Veterans
43,686
40,835
2,851
17%
16%
262,115
262,115
-
0%
Property Management
42,944
40,766
2,178
17%
16%
257,664
257,664
-
0%
Grant Projects
19,786
19,710
76
17%
17%
118,715
118,715
-
0%
Non-Departmental
261,160
166,363
94,797
17%
11%
1,566,962
1,566,962
-
0%
Contingency
1,162,787
1,162,787
17%
n/a
6,976,722
-
6,976,722
100%
3,296,132
1,757,398
1,538,734
17%
9%
19,776,789
12,800,067
6,976,722
35%
Transfers Out
2,155,118
1,904,790
250,328
17%
15%
12,930,710
12,930,710
-
0%
TOTAL REQUIREMENTS
5,451,250
3,662,188
1,789,062
17%
11%
32,707,499
25,730,777
6,976,722
21%
NET (Resources - Requirements)
6,083,334
6,450,733
367,399
-
7,922,447
7,922,447
a) Current year property taxes will be collected beginning in October
b) Includes annual payments: Tax on Electric Co-ops $489,027, PILT $471,823
c) A & T Grant received quarterly.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Two Months Ended August 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
OYA Basic & Diversion
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Behavioral Health
CFC Interfund Grant
Gen Fund Grant-Crime Prev
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % LBudget Projection Variance
$ 1,101,374 $ 1,099,010 $ (2,364) 100% 100%
1,667
-
(1,667)
8,333
6,591
(1,742)
2,500
2,101
(399)
4,167
2,326
(1,841)
36,250
-
(36,250)
14,748
900
(13,848)
17
-
(17)
11,667
1,450
(10,217)
10
177
167
7
-
(7)
50
745
695
1,250
1,121
(129)
400
200
(200)
83
300
217
1,000
138
(862)
25,688
-
(25,688)
3,333
-
(3,333)
111,170
16,049
(95,121)
0%
13%
14%
9%
0% a)
1% b)
0%
2%
295% c)
n/a
248% c)
15%
8% d)
60%
2%
0% e)
0%
2%
17%
28%
Exp.
$ 1,101,374 $ 1,099,010 $ (2,364)
10,000
10,000
-
50,000
50,000
-
15,000
15,000
-
25,000
25,000
-
217,498
355,730
138,232
88,490
88,490
-
100
100
-
70,000
70,000
-
60
200
140
40
40
-
300
825
525
7,500
7,500
-
2,400
1,200
(1,200)
500
500
-
6,000
6,000
-
154,128
134,620
(19,508)
20,000
20,000
-
667,016
785,205
118,189
5,321,459 5,321,459 -
7,089,849 7,205,674 115,825
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
Transfers In-General Fund 886,910 886,910 - 17%
TOTAL RESOURCES 2,099,454 2,001,969 (97,485) 17%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
851,512 818,151
33,361
17%
16%
5,109,069 5,109,069 -
199,289 156,018
43,271
17%
13% a)e)
1,195,733 1,182,725 13,008
17 -
17
17%
0%
100 - 100
8,400 -
8,400
17%
0%
50,400 50,400 -
122,425 -
122,425
17%
n/a
734,547 - 734,547
TOTAL REQUIREMENTS 1,181,643 974,169 207,474 17% 14% 7,089,849 6,342,194 747,655
NET (Resources - Requirements) 917,811 1,027,800 109,989 - 863,480 863,480
a) OYA Basic and Diversion funding increased after budget was submitted. Projections for revenue and expenditures adjusted accordingly
b) Billings outstanding - $14,250 for July & August
c) Revenues trending greater than anticipated
d) Citizen Review Board vacated. Revenue projected adjusted accordingly
e) CCF (JCP) funding less than anticipated. Projections of revenue and expenditures adjusted accordingly
SHERIFF - Fund 255
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
n/a
$ -
$ -
$
Revenues
Law Enf Dist Countywide
3,680,804
2,776,754
(904,050)
17%
13%
22,084,821
19,763,020
(2,321,801)
17%
13%
Total Revenues
6,088,920
4,611,632
(1,477,288)
17%
13%
36,533,516
31,865,481
(4,668,035)
TOTAL RESOURCES
6,088,920
4,611,632
(1,477,288)
17%
13%
36,533,516
31,865,481
(4,668,035)
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Sheriff's Division
416,083
415,864
219
17%
17% a)
2,496,498
2,583,942
(87,444)
Civil
137,349
115,069
22,280
17%
14%
824,095
824,095
-
Automotive/Communications
244,439
89,735
154,704
17%
6% b)
1,466,632
1,622,207
(155,575)
Investigations/Evidence
289,036
279,505
9,531
17%
16%
1,734,218
1,734,218
-
Patrol/Civil/Comm Supp
1,318,617
1,290,530
28,087
17%
16%
7,911,704
7,911,704
-
Records
120,118
96,953
23,165
17%
13%
720,710
720,710
-
Adult Jail
1,690,632
1,422,253
268,379
17%
14% c)
10,143,790
10,443,790
(300,000)
Court Security
47,767
45,056
2,711
17%
16%
286,602
286,602
-
Emergency Services
30,938
28,913
2,025
17%
16%
185,625
185,625
-
Special Services Division
217,395
200,280
17,115
17%
15%
1,304,370
1,304,370
-
Regional Work Center
503,078
457,791
45,287
17%
15%
3,018,466
3,018,466
-
Training Division
54,044
48,292
5,752
17%
15%
324,265
324,265
-
Other Law Enforcement Svcs
105,376
109,184
(3,808)
17%
17%
632,256
632,256
-
Non-Departmental
12,205
12,205
-
17%
17%
73,231
73,231
-
Contingency
868,509
-
868,509
17%
n/a
5,211,054
-
5,211,054
Transfers Out - D/S Fund
33,333
-
33,333
17%
0%
200,000
200,000
-
TOTAL REQUIREMENTS
6,088,919
4,611,630
1,477,289
17%
13%
36,533,516
31,865,481
4,668,035
NET (Resources - Requirements)
a) Reclassification open Personnel Assistant position to Operations Captain position
b) Carryover of the Motorola communication system contract
c) Carryover of the Jail Management Information System Project
Fund 701 LED-Countywide
Statement of Financial Operating Data
Two Months Ended August 31, 2011
RESOURCES:
Beg. Net Working Capital
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Court Security
Des Cty Juvenile Contract
Title III Reimbursement
Transport
DC Fair & Expo Center
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Sale of Reportable Assets
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
To: Fund 255 Departments
Sheriffs Services
Civil
Auto/Comm
Adult Jail
Court Security
Emergency Services
Special Services
Work Center
Training
Other (CODE, Forensic)
Internal Services
Transfer to Debt Service
Contingency
Total to Fund 255
Transfer to Reserve Fund (703)
Total Requirements
Net
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 5,108,671 $ 6,090,734 $ 982,063
100%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
119%
0%
41%
0%
0%
0%
14% a)
0%
16%
0%
0%
0%
0%
19%
6%
18%
16%
19%
13%
10%
33%
18%
19%
1%
n/a
3%
$ 5,108,671
$ 6,090,734 $ 982,063
14,306,841
14,306,841 -
501,000
501,000 -
35,200
35,200 -
48,475
48,475 -
5,000
5,000 -
1,537,663
1,479,991 (57,672)
5,000
5,000 -
91,000
91,000 -
4,180
4,180 -
150,000
150,000 -
1,000
1,000 -
3,825
3,825 -
6,600
6,600 -
50,000
50,000 -
3,500
3,500 -
5,000
5,000 -
5,000
5,000 -
15,000
15,000 -
16,000
16,000 -
5,000
5,000 -
200,000
200,000 -
28,333
28,333 -
3,533
3,533 -
1,000
1,000 -
17,076,150
17,018,478 (57,672)
2,384,474
-
(2,384,474)
83,500
205,267
121,767
5,867
-
(5,867)
8,079
-
(8,079)
833
-
(833)
256,277
215,978
(40,299)
833
-
(833)
15,167
14,957
(210)
697
-
(697)
25,000
-
(25,000)
167
-
(167)
638
-
(638)
1,100
1,276
176
8,333
2,835
(5,498)
583
625
42
833
800
(33)
833
934
101
2,500
1,900
(600)
2,667
1,676
(991)
833
1,636
803
33,333
36,255
2,922
4,722
5,310
588
589
45
(544)
167
-
(167)
2,846,025
497,309
(20348,716)
7,954,696
6,588,043
(1,366,653)
17% 30%
Exp.
22,184,821 23,109,212 924,391
390,282
390,076
205
17%
17%
2,341,690
2,423,712
(82,022)
137,349
115,069
22,280
17%
14%
824,095
824,095
-
91,467
33,578
57,889
17%
6%
548,799
607,014
(58,215)
1,690,632
1,422,253
268,379
17%
14%
10,143,790
10,443,790
(300,000)
47,767
45,056
2,711
17%
16%
286,602
286,602
-
30,938
28,913
2,025
17%
16%
185,625
185,625
-
151,135
139,237
11,899
17%
15%
906,811
906,811
-
503,078
457,791
45,287
17%
15%
3,018,466
3,018,466
-
32,993
29,482
3,512
17%
15%
197,961
197,961
-
105,376
109,184
(3,808)
17%
17%
632,256
632,256
-
6,115
6,115
0
17%
17%
36,689
36,689
-
33,333
-
33,333
17%
0%
200,000
200,000
-
460,340
-
460,340
17%
0%
2,762,037
-
2,762,037
3,680,804
2,776,753
904,050
22,084,821
19,763,020
2,321,801
16,667
-
16,667
17%
0%
100,000
100,000
-
7,378,274
2,776,753
4,601,519
13%
22,184,821
19,863,020
2,321,801
576,422
3,811,290
3,234,867
-
3,246,192
3,246,192
a) Reduction in State Community Corrections funding for custody of SB 1145 inmates
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
Federal Grants-BLM
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Des Cty General Fund Grant
Des Cty Transient Room Tax
City of Sisters
Des Cty CDD Contract
Des Cty Solid Waste Contr
Des Cty Clerk/Election
School Districts
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Restitution
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Seizure/Forfeiture
Interest
Interest on Unsegregated
Donations
Sale of Reportable Assets
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
Fund 702 LED Rural
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Pro'ection Variance
$ 2,936,523 $ 2,988,333 $ 51,810 100% 102% $ 2,936,523 $ 2,988,333 $ 51,810
1,224,687
-
(1,224,687)
42,833
102,318
59,485
2,000
927
(1,073)
4,167
3,377
(790)
13,125
-
(13,125)
33,495
-
(33,495)
10,000
6,591
(3,409)
23,722
-
(23,722)
96,024
-
(96,024)
345,643
345,643
-
74,994
74,994
-
9,061
9,061
-
9,061
9,061
-
333
-
(333)
13,333
-
(13,333)
833
680
(153)
2,000
1,385
(615)
1,667
1,071
(596)
-
2,004
2,004
1,667
1,724
57
19,167
17,408
(1,759)
1,167
800
(367)
83
-
(83)
-
1,324
1,324
1,667
2,460
793
300
22
(278)
-
2,515
2,515
1,000
374
(626)
3,333
6,916
3,583
17%
0%
7,348,125
7,348,125
-
17%
40%
257,000
257,000
-
17%
8%
12,000
12,000
-
17%
n/a
25,000
25,000
-
17%
0%
78,750
78,750
-
17%
0%
200,972
200,972
-
17%
11%
60,000
60,000
-
17%
0%
142,332
142,332
-
17%
0%
576,144
576,144
-
17%
17%
2,073,856
2,073,856
-
17%
17%
449,961
449,961
-
17%
17%
54,366
54,366
-
17%
17%
54,366
54,366
-
17%
0%
2,000
2,000
-
17%
0%a)
80,000
40,000
(40,000)
17%
14%
5,000
5,000
-
17%
12%
12,000
12,000
-
17%
11%
10,000
10,000
-
17%
n/a
-
2,004
2,004
17%
17%
10,000
10,000
-
17%
15%
115,000
115,000
-
17%
11%
7,000
7,000
-
17%
0%
500
500
-
17%
n/a
-
1,324
1,324
17%
25%
10,000
10,000
-
17%
1%
1,800
1,800
-
17%
n/a
-
2,515
2,515
17%
6%
6,000
6,000
-
17%
35%
20,000
20,000
-
1,935,362 590,655 (1,344,707)
4,871,885 3,578,988 (1,292,897)
50% 5% 11,612,172 11,578,015 (34,157)
50% 25% 14,548,695 14,566,348 17,653
REQUIREMENTS:
Exp.
To: Fund 255 Departments
Sheriffs Services
25,801
25,788
14
17%
17%
154,808
160,230
(5,422)
Auto/Comm
152,972
56,157
96,815
17%
6%
917,833
1,015,193
(97,360)
Investigations
289,036
279,505
9,531
17%
16%
1,734,218
1,734,218
-
Patrol
1,318,617
1,290,530
28,087
17%
16%
7,911,704
7,911,704
-
Records
120,118
96,953
23,165
17%
13%
720,710
720,710
-
Special Services
66,260
61,043
5,216
17%
15%
397,559
397,559
-
Training
21,051
18,810
2,241
17%
15%
126,304
126,304
-
Internal Services
6,090
6,090
-
17%
17%
36,542
36,542
-
Contingency
408,169
-
408,169
17%
0%
2,449,017
-
2,449,017
Transfer to Reserve Fund (704)
16,667
-
16,667
17%
0%
100,000
100,000
-
Total Requirements
4,816,232
1,834,877
2,981,355
13%
14,548,695
12,202,461
2,346,234
Net 55,653 1,744,111 1,688,458 - 2,363,886 2,363,886
a) By mutual agreement between the Sheriff's Office and the School District, fewer SRO deputies will be at the schools
PUBLIC HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,596,918
$ 1,702,129
$ 105,211
100%
107%
$1,596,918
$1,702,129
$ 105,211
Revenues
Medicare Reimbursement
100
70
(30)
17%
12%
600
600
-
State Grant
422,782
301,247
(121,535)
17%
12%
2,536,691
2,536,691
-
Child Dev & Rehab Center
4,101
-
(4,101)
17%
0%
24,607
24,607
-
State Miscellaneous
37,472
-
(37,472)
17%
0%
224,829
224,829
-
OMAP
87,308
147,387
60,079
17%
28%
523,850
523,850
-
Family Planning Exp Proj
86,667
38,218
(48,449)
17%
7%
520,000
520,000
-
Local Grants
7,500
10,000
2,500
17%
22%
45,000
45,000
-
Water Program-Base Fee
7,000
-
(7,000)
17%
0%
42,000
42,000
-
Contract Payments
-
25,000
25,000
17%
n/a
-
25,000
25,000
Water Program-Field Work
9,303
-
(9,303)
17%
0%
55,817
55,817
-
H20 Sys Insp-Priv Wells
33
-
(33)
17%
0%
200
200
-
Miscellaneous
-
60
60
17%
n/a
-
300
300
Patient Insurance Fees
22,563
19,197
(3,366)
17%
14%
135,380
135,380
-
Health Dept/Patient Fees
19,795
16,138
(3,657)
17%
14%
118,770
118,770
-
Vital Records-Birth
5,100
7,830
2,730
17%
26%
30,600
30,600
-
Vital Records-Death
16,667
14,460
(2,207)
17%
14%
100,000
100,000
-
Environmental Health
117,392
41,664
(75,728)
17%
6%
704,350
704,350
-
Interest on Investments
2,000
1,417
(583)
17%
12%
12,000
12,000
-
Donations
4,338
8,045
3,707
17%
31%
26,030
26,030
-
Interfund Contract
33,065
-
(33,065)
17%
0%
198,387
198,387
-
Administrative Fee
2,509
2,509
-
17%
17%
15,056
15,056
-
Total Revenues
885,695
633,242
(252,453)
17%
12%
5,314,167
5,339,467
25,300
Transfers In-General Fund
386,294
386,294
-
17%
17%
2,317,765
2,317,765
-
Transfers In-PH Res Fund
5,000
-
(5,000)
17%
0%
30,000
30,000
-
Transfers In-Gen. Fund Other
10,850
-
(10,850)
17%
0%
65,100
65,100
-
TOTAL RESOURCES
2,884,757
2,721,665
(163,092)
17%
29%
9,323,950
9,454,461
130,511
REQUIREMENTS: Exp• /61
Expenditures
Personal Services
1,035,825
982,408
53,417
17%
16%
6,214,951
6,214,951 -
Materials and Services
302,641
234,250
68,391
17%
13%
1,815,848
1,815,848 -
Capital Outlay
33,333
33,333
17%
0%
200,000
200,000 -
Transfers Out
25,000
25,000
17%
0%
286,000
286,000 -
Contingency
134,525
134,525
17%
n/a
807,151
- 807,151
TOTAL REQUIREMENTS
1,531,324
1,216,658
314,666
17%
13%
9,323,950
8,516,799 807,151
NET (Resources - Requirements)
1,353,433
1,505,007
151,574
-
937,662 937,662
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
L Budget T
ro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$ 3,268,759 $
3,108,163
$ (160,596)
100%
95%
$ 3,268,759
$ 3,108,163
$ (160,596)
Revenues
Marriage Licenses
917
1,880
963
17%
34%
5,500
5,500
-
Divorce Filing Fees
22,167
34,121
11,954
17%
26%
133,000
133,000
-
Domestic Partnership Fee
17
10
(7)
17%
10%
100
100
-
Federal Grants
4,050
-
(4,050)
17%
0%
24,298
24,298
-
State Grants
855,057
1,268,326
413,269
17%
25%
5,130,343
5,130,343
-
State Miscellaneous
20,696
-
(20,696)
17%
0%
124,173
124,173
-
ABHA
-
905
905
17%
n/a a)
-
20,000
20,000
Title 19
23,716
13,216
(10,500)
17%
9%
142,297
142,297
-
Liquor Revenue
17,500
12,383
(5,117)
17%
12%
105,000
105,000
-
School Districts
12,600
3,200
(9,400)
17%
4%
75,600
75,600
-
Miscellaneous
29,225
287
(28,938)
17%
0%
175,352
175,352
-
Patient Insurance Fees
18,950
11,595
(7,355)
17%
10%
113,700
113,700
-
Patient Fees
301
79
(222)
17%
4%
1,807
1,807
-
Interest on Investments
4,167
3,362
(805)
17%
13%
25,000
25,000
-
Rentals
2,183
1,625
(558)
17%
12%
13,100
13,100
-
Administrative Fee
738,282
718,282
(20,000)
17%
16%
4,429,689
4,429,689
-
Sheriff
3,333
-
(3,333)
17%
0% b)
20,000
(20,000)
Interfund Contract-Gen Fund
21,167
-
(21,167)
17%
0%
127,000
127,000
-
Total Revenues
1,774,328
2,069,271
294,943
17%
19%
10,645,959
10,645,959
-
Transfers In-General Fund
210,586
210,586
-
17%
17%
1,263,515
1,263,515
-
Transfers In-OHP-CDO
45,234
45,234
-
17%
17%
271,402
271,402
-
Transfers In-Acute Care Svcs
42,086
42,086
-
17%
17%
252,515
252,515
-
Transfers In-ABHA
50,144
-
(50,144)
17%
0%
300,863
300,863
-
TOTAL RESOURCES
5,391,137
5,475,340
84,203
17%
34%
16,003,013
15,842,417
(160,596)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,600,066
1,544,414
55,652
17%
16%
9,600,395
9,600,395
-
Materials and Services
654,868
340,688
314,180
17%
9%
3,929,205
3,929,205
-
Capital Outlay
66,667
66,667
17%
0%
400,000
400,000
-
Transfers Out
47,667
47,667
17%
0%
286,000
286,000
-
Contingency
297,902
297,902
17%
n/a
1,787,413
-
1,787,413
TOTAL REQUIREMENTS
2,667,170
1,885,102
782,068
17%
12%
16,003,013
14,215,600
1,787,413
NET (Resources - Requirements)
2,723,967
3,590,238
866,271
-
1,626,817
1,626,817
a) Revenue for Adult Mental Health Initiative clients, not included in original budget
b) Funding for Mental Health Court from the Sheriffs Department eliminated
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 229,822 136,681 $ (93,141) 100%
4,058
6,587
2,529
17%
167
702
535
17%
27,783
38,644
10,861
17%
200,147
215,028
14,881
17%
43,192
52,429
9,237
17%
26,700
23,357
(3,343)
17%
46,733
67,497
20,764
17%
112,483
102,133
(10,350)
17%
42,288
53,020
10,732
17%
59% $ 229,822 $ 136,681 (93,141)
27%
a)
24,350
24,350 -
70%
b)
1,000
1,500 500
23%
a)
166,700
166,700 -
18%
a)
1,200,880
1,200,880 -
20%
a)
259,150
259,150 -
15%
c)
160,200
160,200 -
24%
a)
280,400
280,400 -
15%
674,900
674,900 -
21%
a)
253,726
253,726 -
Total Revenues
503,551
559,397
55,846 17%
19%
3,021,306
3,021,806 500
Trans In-GF
104,938
104,938
- 17%
17%
629,625
629,625 -
Trans In-GF for Lng Rng Ping
82,560
82,560
- 17%
17%
495,360
495,360 -
Trans In-Other
17
(17) 17%
0%
100
100 -
TOTAL RESOURCES
920,888
883,576
(37,312) 17%
20%
4,376,213
4,283,572 (92,641)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
235,303
236,308
(1,005)
Admin-GIS
21,293
19,808
1,485
Admin-Code Enforcement
34,095
33,626
469
Building Safety
93,672
88,523
5,149
Electrical
39,570
46,678
(7,108)
Contract Services
27,615
31,993
(4,378)
Env Health-On Site Pgm
23,851
26,360
(2,509)
Planning-Current
103,167
91,286
11,881
Planning-Long Range
79,801
72,109
7,692
Transfers Out(D/S Fund)
28,981
28,981
Contingency
42,021
42,021
Exp.
17%
17%
1,411,818
1,411,818 -
17%
16%
127,755
127,755 -
17%
16%
204,570
204,570 -
17%
16%
562,032
562,032 -
17%
20% d)
237,420
237,420 -
17%
19% d)
165,689
165,689 -
17%
18% e)
143,108
143,108 -
17%
15%
619,002
619,002 -
17%
15%
478,806
478,806 -
17%
0%
173,885
173,885 -
17%
n/a
252,128
- 252,128
TOTAL REQUIREMENTS 729,369 646,691 82,679 17% 15%
NET (Resources - Requirements) 191,519 236,886 45,367
Revenues 559,397
Expenditures 646,691
Net from Operations (87,294)
4,376,213 4,124,085 252,128
159,487 159,487
3,021,306 3,021,806 500
4,376,213 4,124,085 252,128
(1,354,907) (1,102,279) 252,628
a) Activity is seasonal
b) GIS revenue is sporadic based on the frequency of customer requests
c) Contract payments from Redmond and other jurisdictions typically lag one month behind service delivery
d) Year to date actual includes payout to retired employee
e) Extra Help expenses concentrated in the summer months
ROAD
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,834,720 $
3,417,158
$ 582,438
100%
121%
$ 2,834,720
$ 3,417,158
$ 582,438
Revenues
System Development Charge
-
231
231
17%
n/a
-
231
231
Federal Reimbursements
100,000
-
(100,000)
17%
0%
a)
600,000
600,000
-
Federal Grant
3,333
-
(3,333)
17%
n/a
20,000
20,000
-
Mineral Lease Royalties
6,667
3,627
(3,040)
17%
9%
40,000
40,000
-
Forest Receipts
218,527
-
(218,527)
17%
0%
b)
1,311,162
1,311,162
-
State Miscellaneous
83,340
500,041
416,701
17%
100%
c)
500,041
500,041
-
Motor Vehicle Revenue
1,890,000
1,654,805
(235,195)
17%
15%
11,340,000
11,340,000
-
City of Bend
45,833
-
(45,833)
17%
0%
d)
275,000
275,000
-
City of Redmond
58,333
-
(58,333)
17%
0%
d)
350,000
350,000
-
City of Sisters
1,667
-
(1,667)
17%
0%
d)
10,000
10,000
-
City of La Pine
1,667
-
(1,667)
17%
0%
d)
10,000
10,000
-
Admin Recovery (SDC)
167
673
506
17%
67%
1,000
1,000
-
Miscellaneous
3,333
2,345
(988)
17%
12%
20,000
20,000
-
Road Vacations
167
-
(167)
17%
0%
1,000
1,000
-
Interest on Investments
3,333
3,297
(36)
17%
16%
20,000
20,000
-
Parking Fees
24
-
(24)
17%
0%
144
144
-
Interfund Contract
121,667
-
(121,667)
17%
0%
e)
730,000
730,000
-
Equipment Repairs
33,333
-
(33,333)
17%
0%
200,000
200,000
-
Vehicle Repairs
15,000
-
(15,000)
17%
0%
90,000
90,000
-
LID Construction
1,667
-
(1,667)
17%
0%
e)
10,000
10,000
-
Vegetation Management
11,917
-
(11,917)
17%
0%
e)
71,500
71,500
-
Forester
4,167
-
(4,167)
17%
0%
e)
25,000
25,000
-
Car Washes
583
-
(583)
17%
0%
3,500
3,500
-
Sale of Equip & Material
105,500
2,379
(103,121)
17%
0%
633,000
633,000
-
Total Revenues
2,710,225
2,167,398
(542,827)
17%
13%
16,261,347
16,261,578
231
Trans In - Solid Waste
47,629
-
(47,629)
17%
0%
285,773
285,773
-
Trans In - Transp SDC
41,667
-
(41,667)
17%
0%
250,000
250,000
-
Trans In-Road Imp Res
2,000
-
(2,000)
17%
0%
12,000
12,000
-
TOTAL RESOURCES
5,636,241
5,584,556
(10,018)
17%
29%
19,643,840
20,226,509
582,669
REQUIREMENTS:
Exp.
Expenditures
Personal Services
935,887
884,659
51,228
17%
16%
5,615,323
5,615,323
-
Materials and Services
1,695,446
2,340,376
(644,930)
17%
23%
10,172,674
10,172,674
-
Capital Outlay
206,115
21,152
184,963
17%
2%
1,236,691
1,236,691
-
Transfers Out
100,000
-
100,000
17%
0%
600,000
600,000
-
Contingency
336,525
-
336,525
17%
n/a
2,019,152
-
2,019,152
TOTAL REQUIREMENTS
3,273,973
3,246,187
27,786
17%
17%
19,643,840
17,624,688
2,019,152
NET (Resources - Requirements)
2,362,268
2,338,369
17,768
-
2,601,821
2,601,821
a) Revenue will be received following completion of Cascade Lakes chip seal (October 2011)
b) Annual payment-January 2012
c) Annual payment received in August
d) Billed upon completion of work
e) Payments to be received in June 2012 from other Road Department funds
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 560,000
$ 634,125
$ 74,125
100%
113%
$ 560,000
$ 634,125
$ 74,125
Revenues
DOC Measure 57
36,225
-
(36,225)
17%
0%
a)
217,350
217,350
-
State Miscellaneous
717
-
(717)
17%
0%
b)
4,301
4,301
-
Alternate Incarceration
5,153
-
(5,153)
17%
0%
c)
30,918
25,000
(5,918)
State Subsidy
2,167
1,663
(504)
17%
13%
13,000
13,000
-
SB 1145
475,942
401,103
(74,839)
17%
14%
d)
2,855,659
2,748,953
(106,706)
Probation Work Crew Fees
4,000
5,608
1,608
17%
23%
24,000
24,000
-
Miscellaneous
683
320
(363)
17%
8%
4,100
4,100
-
Electronic Monitoring Fee
28,333
20,466
(7,867)
17%
12%
170,000
170,000
-
Probation Superv. Fees
33,333
30,126
(3,207)
17%
15%
200,000
200,000
-
Interest on Investments
1,500
805
(695)
17%
9%
9,000
9,000
-
Interfund - Sheriff
8,333
8,333
-
17%
17%
50,000
50,000
-
Crime Prevention Grant
8,333
-
(8,333)
17%
0%
e)
50,000
50,000
-
CFC-Domestic Violence
12,472
-
(12,472)
17%
0%
e)
74,832
74,832
-
Total Revenues
617,191
468,424
(148,767)
17%
13%
3,703,160
3,590,536
(112,624)
Transfers In-General Fund
56,382
56,382
-
17%
17%
338,292
338,292
-
TOTAL RESOURCES
1,233,573
1,158,931
(74,642)
17%
25%
4,601,452
4,562,953
(38,499)
REQUIREMENTS: Exp.
Expenditures
Personal Services
528,115
480,313
47,802
17%
15%
3,168,688
3,168,688
-
Materials and Services
147,815
103,027
44,788
17%
12%
886,890
886,890
-
Capital Outlay
17
-
17
17%
0%
100
-
100
Transfers Out
4,800
-
4,800
17%
0%
28,800
28,800
-
Contingency
86,162
-
86,162
17%
n/a
516,974
-
516,974
TOTAL REQUIREMENTS
766,909
583,340
183,569
17%
13%
4,601,452
4,084,378
517,074
NET (Resources - Requirements)
466,664
575,591
108,927
-
478,575
478,575
a) Annual allocation expected in September
b) Annual allocation normally received in February
c) State invoiced monthly. Payment of July and August invoices expected in September
d) Payments received quarterly; due to lower population and cost savings, revenue will be less than budgeted
e) Interfund grant received quarterly
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 467,111
$ 556,143
$ 89,032
100%
119%
$ 467,111
$ 556,143
$ 89,032
Revenues
Federal Grants
49,915
-
(49,915)
17%
0%
299,488
299,488
-
Title IV - Family Sup/Pres
6,555
-
(6,555)
17%
0%
a)
39,329
39,534
205
HealthyStart Medicaid
15,833
-
(15,833)
17%
0%
b)
95,000
85,000
(10,000)
Level 7 Services
42,997
-
(42,997)
17%
0%
a)
257,982
196,898
(61,084)
DHS-Runaway Homeless
-
-
-
17%
n/a
c)
-
48,122
48,122
State Prevention Funds
4,083
-
(4,083)
17%
0%
d)
24,500
29,500
5,000
HealthyStart /R-S-G
51,973
-
(51,973)
17%
0%
a)
311,838
258,203
(53,635)
OCCF Grant
90,867
-
(90,867)
17%
0%
a)
545,203
492,806
(52,397)
Charges for Svcs-Misc
1,333
-
(1,333)
17%
0%
8,000
8,000
-
Court Fines & Fees
13,000
20,472
7,472
17%
26%
e)
78,000
85,000
7,000
Interest on Investments
833
588
(245)
17%
12%
5,000
5,000
-
Donations
-
5
5
17%
n/a
-
5
5
Miscellaneous
20,146
22,969
2,823
17%
19%
f)
120,875
355,875
235,000
Total Revenues
297,535
44,034
(253,501)
17%
2%
1,785,215
1,903,431
118,216
Trans from General Fund
45,493
45,494
-
17%
17%
272,960
272,960
-
Total Transfers In
45,493
45,494
-
17%
17%
272,960
272,960
-
TOTAL RESOURCES
810,139
645,671
(164,469)
17%
26%
2,525,286
2,732,534
207,248
REQUIREMENTS:
Exp.
Expenditures
Personal Services
100,853
92,183
8,670
17%
15%
605,119
605,119
-
Materials and Services
281,163
29,593
251,570
17%
2%
1,686,979
1,713,245
(26,266)
Capital Outlay
17
-
17
17%
0%
100
100
-
Contingency
38,848
-
38,848
17%
n/a
233,088
233,088
TOTAL REQUIREMENTS
420,881
121,776
299,105
17%
5%
2,525,286
2,318,464
206,822
NET (Resources - Requirements)
389,258
523,895
134,636
-
414,070
414,070
a) FY 12 and FY 13 Intergovernmental Agreement finalized funding levels from OCCF
b) Medicaid revenues reduced due to lower projections
c) Runaway/homeless youth grant from Department of Human Services
d) Youth Suicide Prevention grant increased by $5,000
e) Court fees projected to be higher than estimated in the original budget
0 Two additional grants of $55,000 & $180,000 awarded
SOLID WASTE
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,092,508 $
1,141,691
$ 49,183
100%
105%
$1,092,508
$ 1,141,691
$ 49,183
Revenues
Miscellaneous
3,667
3,589
(78)
17%
16%
22,000
22,000
-
Franchise 3% Fees
33,333
5,127
(28,206)
17%
3% a)
200,000
200,000
-
Commercial Disp. Fees
143,333
166,472
23,139
17%
19%
860,000
860,000
-
Private Disposal Fees
219,000
275,130
56,130
17%
21%
1,314,000
1,314,000
-
Franchise Disposal Fees
666,667
690,065
23,398
17%
17%
4,000,000
4,000,000
-
Yard Debris
12,167
22,857
10,690
17%
31%
73,000
73,000
-
Special Waste
4,167
712
(3,455)
17%
3% b)
25,000
25,000
-
Interest
1,250
1,617
367
17%
22%
7,500
7,500
-
Leases
-
1,393
1,393
17%
n/a c)
1
10,394
10,393
Recyclables
000
5
15,948
10,948
17%
53%
30,000
30,000
-
,
Total Revenues
1,088,584
1,182,910
94,326
17%
18%
6,531,501
6,541,894
10,393
TOTAL RESOURCES
2,181,092
2,324,601
143,509
17%
30%
7,624,009
7,683,585
59,576
REQUIREMENTS Exp.
Expenditures
Personal Services
278,600
264,353 14,247
17%
16%
1,671,598
1,671,598 -
Materials and Services
482,175
203,459 278,716
17%
7%
2,893,052
2,893,052 -
Debt Service
161,872
- 161,872
17%
0% d)
971,233
971,233 -
Capital Outlay
28,667
- 28,667
17%
0%
172,000
172,000 -
Transfers Out-Road
226,629
- 226,629
17%
0% e)
1,359,773
1,359,773 -
Contingency
92,726
- 92,726
17%
n/a
556,353
556,353
TOTAL REQUIREMENTS 1,270,669 467,812 802,857 17% 6%
NET (Resources - Requirements) 910,423 1,856,789 946,366
a) Due April 15, 2012
b) Dependent on special clean-ups such as asbestos and contaminated soil
c) Revenue from rent on Rickard Road property, not included in original budget
d) To be expended in November ($398,827) and May ($572,406)
e) Transfers made quarterly
7,624,009 7,067,656 556,353
615,929 615,929
RISK MANAGEMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beginning Net Working Capital
$2,100,000
$2,039,937
($60,063)
Revenues
Inter-fund Charges:
General Liability
41,809
41,809
(0)
Property Damage
51,939
51,939
0
Vehicle
29,718
29,718
(0)
Workers' Compensation
245,657
245,657
(0)
Unemployment
42,072
42,126
54
Claims Reimb-Workers' Compensation
833
-
(833)
Claims Reimb-Gen Liab/Property
3,333
3,091
(242)
Process Fee-Events/Parades
250
420
170
Miscellaneous
8
-
(8)
Skid Car Training
3,000
350
(2,650)
Interest on Investments
2,500
2,119
(381)
Other Interest
8
(8)
TOTAL REVENUES
421,129
417,229
(3,900)
TOTAL RESOURCES
2,521,129
2,457,166
(63,963)
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
2,277
Defense
37,919
Professional Service
Insurance
100
Loss Prevention
78
Repair / Replacement
611
Total General Liability
66,667
40,984
25,682
PROPERTY DAMAGE
Insurance
Repair/ Replacement
379
Total Property Damage
50,037
379
49,659
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair/ Replacement
4,018
Total Vehicle
16,914
4,018
12,896
WORKERS' COMPENSATION
Settlement/ Benefit
114,052
Defense
134
Professional Service
Insurance
54,720
Loss Prevention
7,862
Miscellaneous
14
Total Workers' Compensation
133,333
176,781
(43,448)
UNEMPLOYMENT - Settlement/Benefits
41,667
41,667
Total Direct Insurance Costs
308,618
222,162
86,456
Insurance Administration:
Personal Services
49,060
48,391
669
Materials & Service
27,953
21,988
5,965
Capital Outlay
17
-
17
Total Insurance Administration
77,029
70,379
6,650
Transfers Out
1,200
-
1,200
Contingency
384,282
-
384,282
TOTAL REQUIREMENTS
771,129
292,541
478,588
NET
1,750,000
2,164,625
414,625
100% 97% $2,100,000 $2,039,937 ($60,063)
17%
17%
250,855
250,855
17%
17%
311,633
311,633
17%
17%
178,310
178,310 -
17%
17%
1,473,944
1,473,944 -
17%
17%
252,433
252,433 -
17%
0%
5,000
5,000 -
17%
15%
20,000
20,000 -
17%
28%
1,500
1,500 -
17%
0%
50
50 -
17%
2%
18,000
18,000 -
17%
14%
15,000
15,000 -
17%
0%
50
50 -
17%
17%
2,526,775
2,526,775 -
17% 53% 4,626,775 4,566,712 (60,063)
Ex .
17% 10% 400,000 400,000 -
17% 0% 300,223 300,223 -
17% 4% 101,485 101,485 -
17%
22%
800,000
800,000 -
17%
0%
250,000
250,000
17%
12%
1,851,708
1,851,708
17%
16%
294,357
294,357
-
17%
13%
167,717
167,717
-
17%
0%
100
-
100
17%
15%
462,174
462,074
100
17%
0%
7,200
7,200
-
17%
n/a
2,305,693
2,305,693
17%
6%
4,626,775
2,320,982
2,305,793
2,245,730
2,245,730
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Bud et
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$6,400,000 $
7,559,639
$ 1,159,639
100%
118%
$6,400,000
$7,559,639
$ 1,159,639
Revenues
Property Taxes - Current
997,296
-
(997,296)
17%
0%
5,983,773
5,983,773
-
Property Taxes - Prior
33,333
77,625
44,292
17%
39%
200,000
200,000
-
State Reimbursement
9,000
-
(9,000)
17%
0%
a)
54,000
54,000
-
Telephone User Tax
125,000
-
(125,000)
17%
0%
750,000
750,000
-
Data Network Reimb.
4,533
-
(4,533)
17%
0%
b)
27,200
27,200
-
Jefferson County
5,833
565
(5,268)
17%
2%
35,000
35,000
-
User Fee
8,667
-
(8,667)
17%
0%
c)
52,000
52,000
-
Police RMS User Fees
33,167
-
(33,167)
17%
0%
b)
199,000
199,000
-
Contract Payments
5,333
-
(5,333)
17%
0%
b)
32,000
32,000
-
Miscellaneous
1,500
1,135
(365)
17%
13%
9,000
9,000
-
Interest
5,833
6,809
976
17%
19%
35,000
35,000
-
Interest on Unsegregated Tax
133
19
(114)
17%
2%
800
800
-
Total Revenues
1,229,628
86,153
(1,143,475)
17%
1%
7,377,773
7,377,773
-
TOTAL RESOURCES
7,629,628
7,645,792
16,164
17%
55%
13,777,773
14,937,412
1,159,639
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
706,806
648,150
58,656
17%
15%
4,240,834
4,240,834
-
Materials and Services
326,226
343,872
(17,646)
17%
18%
1,957,356
1,957,356
-
Capital Outlay
85,833
5,928
79,905
17%
1%
515,000
515,000
-
Transfers Out
83,333
83,333
17%
0%
500,000
500,000
-
Contingency
1,094,097
1,094,097
17%
n/a
6,564,583
-
6,564,583
TOTAL REQUIREMENTS
2,296,295
997,950
1,298,345
17%
7%
13,777,773
7,213,190
6,564,583
NET (Resources - Requirements)
5,333,333
6,647,842
1,314,509
-
7,724,222
7,724,222
a) GIS/MSAG monthly billings to Oregon Emergency Management
b) Invoiced annually in August/September
c) US Forest Service invoiced $2156.25 quarterly. Crooked River Ranch invoiced annually in June
Health Benefits Trust
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$15,500,000 $
15,829,888 $
329,888
100%
0
$15,500,000 $
15,829,888
329,888
Revenues:
Internal Premium Charges
2,002,619
2,002,116
(502)
17%
17%
12,015,711
12,015,711
-
P/T Emp - Add'I Prem
8,333
4,976
(3,358)
17%
10%
50,000
50,000
-
Employee Prem Contribution
105,000
105,220
220
17%
17%
630,000
630,000
-
COIC
210,000
205,552
(4,448)
17%
16%
1,260,000
1,260,000
-
Retiree / COBRA Co-Pay
83,333
159,040
75,706
17%
32%
500,000
500,000
-
Fees for Clinic Services
-
200
200
17%
n/a
-
200
200
Interest
13,333
14,839
1,506
17%
19%
80,000
80,000
-
Total Revenues
2,422,619
2,491,943
69,324
17%
17%
14,535,711
14,535,911
200
TOTAL RESOURCES
17,922,619
18,321,831
399,213
92%
102%
30,035,711
30,365,799
330,088
REQUIREMENTS
Exp.
Expenditures:
Personal Services
21,677
20,771
906
17%
16%
130,062
130,062
-
Materials & Services
Claims Paid-Medical/Rx
2,079,047
1,610,216
468,832
17%
13% a)
12,474,284
9,303,468
3,170,817
Claims Paid-Dental/Vision
310,662
214,362
96,300
17%
12%2)
1,863,974
1,238,538
625,435
Refunds
0
(1,685)
1,685
17%
n/a
-
(1,685)
1,685
Insurance Expense
58,333
57,600
733
17%
16%
350,000
350,000
-
State Assessments
25,000
70,788
(45,788)
17%
47%
150,000
150,000
-
Administration Fee
53,333
52,281
1,053
17%
16%
320,000
320,000
-
PPO Fee
8,333
7,886
448
17%
16%
50,000
50,000
-
Health Impact
9,167
8,623
543
17%
16%
55,000
55,000
-
Other
27,053
41,065
(14,012)
17%
25%
162,318
162,318
-
Total HBT - Dept 31
2,592,606
2,081,907
510,700
13%
15,555,638
11,757,701
3,797,937
Deschutes On-site Clinic
Healthstat
159,533
58,129
101,405
17%
6%
957,200
957,200
-
Medications/Drugs
54,167
1,422
52,745
17%
0%
325,000
325,000
-
Equipment
667
-
667
17%
0%
4,000
4,000
-
Miscellaneous
1,408
1,332
77
17%
16%
8,450
8,450
-
Total DOC
215,775
60,882
154,893
1,294,650
1,294,650
-
Capital Outlay
33
-
33
17%
n/a
200
-
200
Contingency
2,197,537
-
2,197,537
17%
n/a
13,185,223
-
13,185,223
TOTAL REQUIREMENTS
5,005,952
2,142,789
2,863,163
17%
7%
30,035,711
13,052,351
16,983,360
NET (Resources - Requirements)
12,916,667
16,179,042
3,262,376
-
17,313,448
17,313,448
a) Projection based on annualizing 9 weeks of claims paid. YTD actual is $202,544 per week.
9/13/2011
Deschutes County - Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Two Months Ended August 31, 2011
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 75,000
$ (40,601)
$ (115,601)
100%
-54%
$ 75,000
$ (40,601)
$ (115,601)
Receipts:
Special Events Revenues
100,833
188,444
87,611
17%
31%
605,000
583,444
(21,556)
Interest
250
60
(190)
17%
4%
1,500
1,310
(190)
Storage
9,667
-
(9,667)
17%
0%
58,000
58,000
-
Camping at F & E
1,000
-
(1,000)
17%
0%
6,000
6,000
-
Horse Stall Rental
5,000
165
(4,835)
17%
1%
30,000
30,165
165
Concession % - Food
36,667
33,338
(3,329)
17%
15%
220,000
214,338
(5,662)
Rights (Signage, etc.)
18,667
16,000
(2,667)
17%
14%
112,000
122,000
10,000
Interfund Contract
7,833
-
(7,833)
17%
0%
47,000
47,001
1
Miscellaneous
1,135
1,917
783
17%
n/a
6,807
7,541
734
Total Receipts
181,051
239,924
58,873
17%
22%
1,086,307
1,069,799
(16,508)
Transfers In
General Fund (001)
28,333
28,334
-
17%
17%
170,000
170,000
-
Room Tax (160)
4,291
4,290
-
17%
17%
25,744
25,744
-
Welcome Center (170)
13,800
13,800
-
17%
17%
82,800
82,800
-
Annual County Fair (619)
36,667
-
(36,667)
17%
0%
220,000
220,000
-
Reserve Fund (617)
17
-
(17)
17%
0%
100
-
(100)
Total Transfers In
83,107
46,424
(36,683)
498,644
498,544
(100)
TOTAL RESOURCES
339,159
245,747
(93,411)
17%
15%
1,659,951
1,527,742
(132,209)
REQUIREMENTS:
79/6
Expenditures:
Personal Services
144,336
144,397
(61)
17%
17%
866,018
866,095
(77)
Materials and Services
80,177
95,755
(15,578)
17%
20%
481,060
510,906
(29,846)
Debt Service
19,178
-
19,178
17%
0%
115,068
115,068
-
Capital Outlay
17
-
17
17%
0%
100
-
100
Total Expenditures
243,708
240,152
3,556
1,462,246
1,492,069
(29,823)
Transfers Out - Reserve Fund
1,667
-
1,667
17%
0%
10,000
10,000
-
Contingency
31,284
-
31,284
17%
n/a
187,705
-
187,705
TOTAL REQUIREMENTS
276,659
240,152
36,507
17%
14%
1,659,951
1,502,069
157,882
NET (Resources - Requirements)
62,500
5,595
(56,905)
-
25,673
25,673
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Deschutes County
Bethlehem Inn (Fund 128)
Two Months Ended August 31, 2011
I Budget
Actual
Variance
FY %
Coll. %
I Budget I
Projection I
Variance
RESOURCES:
Beg. Net Working Capital
$ (2,711,235) $
(2,716,581)
$ (5,346)
100%
100%
$(2,711,235)
$(2,716,581)
$ (5,346)
Revenues
Grants - Private
466,971
-
(466,971)
17%
0%
2,801,827
-
(2,801,827)
Lease Payments
4,068
6,102
2,034
17%
25%
24,408
24,408
-
Total Revenues
471,039
6,102
(464,937)
17%
0%
2,826,235
24,408
(2,801,827)
TOTAL RESOURCES
(2,240,196)
(2,710,479)
(470,283)
17%
-2357%
115,000
(2,692,173)
(2,807,173)
REQUIREMENTS: Exp.
Expenditures
Debt Service:
Interest Expense 2,500 2,617 (117) 17% 17% a) 15,000 15,000 -
Interest Payment 16,667 - 16,667 17% 0% 100,000 - 100,000
TOTAL REQUIREMENTS 19,167 2,617 16,549 17% 2% 115,000 15,000 100,000
NET (Resources - Requirements) (2,259,363)
(2,713,096) (453,734)
* September lease payment received August 30.
a) Interest on August 2011 negative cash balance: $1,293.38
b) Inception through August 31, 2011
Revenues - Lease Payments $
30,510
Expenditures:
Land/Building (Amertitle) - July 2007
2,241,313
Hickman Williams
17,578
City of Bend - May 2008
250,000
KN EX CO
5,289
Kleinfelder
3,732
Total expended on facility
2,517,913
Interest on Negative Cash Balance
225,694
Total expended
2,743,606
b) - (2,707,173) (2,707,173)
Net $ (2,713,096)
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of August 31, 2011
ngineering Contract
G. Friesen Associates, Inc.
Original Contract
Change Orders:
Change Order #1 (Note a) DEQ requirement for gas detection
Change Order #2 LFG well field management SOPs
Change Order #3 Storm sewer realignment, drainage, Area A thickness
Total Contract
Amount Paid
Through June 30, 2011 (Final payment made December 2010)
Balance Due
onstruction Contract
M A DeAtley Construction Inc
Original Contract - @ estimated cu.yd.
Amended Contract - @ revised cu.yd. and damages
Change Orders:
Change Order #1
Meet CEC requirements, increase to electrical panel,
Change Order #2
Storm sewer realignment due to refuse encountered
Change Order #3
Revise valve vaults for improved efficiencies
Change Order #4
Add'I cover material from what will be Cell 6
Change Order #5
Environmental controls building, pump station bulkheads
Change Order #6
Adjustment to pipe alignment to increase slope
Change Order #7 (not likely to occur)
Change Order #8
Additional rock to be set aside for future needs
Change Order #9
Manhole covers below grade to meet Road Dept requirements
Change Order #10
Modular Block Wall instead of MSE Wall
Change Order #11
Upgrade of cables (pump and leachate)
Change Order #12
Leachate Line connection from Cell 5 to Cells 3 & 4
Change Order #13
Additional cover material due to settling
Change Order #14
Well modification, flow meter less LFG vaults
Damages
Total Contract
Amount Paid
Through June 30, 2011
July 1, 2011 through August 31, 2011
Balance Due
Total of Engineering and Construction Contracts:
Original Contracts
Change Orders and Damages
Total Contract
Amount Paid
Through August 31, 2011
Balance Due
"Area A"
"Cell 5"
Capital
Landfill Closure
Projects Fund
Fund 611
613
Total
241,869.00 182,516.00 424,385.00
19,656.00
- 19,656.00
21,500.00
- 21,500.00
34,316.00
33,431.00 67,747.00
317,341.00
215,947.00 533,288.00
317,341.00 215,947.00 533,288.00
2,097,140.50 3,290,779.98 5,387,920.48
2,284,885.13 3,552,521.82 5,837,406.94
-
45,095.00
45,095.00
14,302.54
-
14,302.54
24,885.69
-
24,885.69
32,690.70
-
32,690.70
-
148,958.89
148,958.89
1,332.00
-
1,332.00
-
204,700.00
204,700.00
2,486.98
-
2,486.98
-
5,167.76
5,167.76
-
2,200.00
2,200.00
-
6,354.75
6,354.75
55,853.20
-
55,853.20
5,938.50
-
5,938.50
-
(35,000.00)
(35,000.00)
2,422,374.74
3,929,998.22
6,352,372.95
2,343,073.99 3,798,516.46 6,141,590.45
79,300.75
131,481.76
210,782.50
2,526,754.13
3,735,037.82
6,261,791.94
212,961.61
410,907.40
623,869.01
2,739,715.74
4,145,945.22
6,885,660.95
2,660,414.99 4,014,463.46 6,674,878.45
79,300.75 131,481.76 210,782.50
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2012
BOCC Conference &Travel
Jul
Aug
YTD Total
Tammy Baney
Conf/Sem & Educ/Training
Travel Meals
_Accommodations
-
99
6
-
-
665
-
996
Airfare
Mileage reimbursement
.
-
- _
Ground Transport/Parking
-
-
-
Total Baney
1,661
-
1,661
Alan Unger
Conf/Sem & Educ/Training
Travel Meals
665
-
665
Accommodations
Airfare -
Mileage reimbursement
Ground Transport/Park-O_ l
1,131
-
-
-
- -
-
1,131
-
Total Unger
Tony DeBone _
Conf/Sem & Educ/Training
Travel Meals
_Accommodations
Airfare
Mileage reimbursement
Ground Transport
1,796
08
-
-
-
-
300
54
1,796
665
-
908
300
54
Total Other
1,573
354
1,927
Total - BOCC Department
Conf/Sem & Educ/Training
Travel Meals
1,330
-
-
1,995
-
_
Accommodations
1,904
-
3,034
Airfare
-
-
-
Mileage Reimbursement
Ground Transport
-
54 :
54
Total - BOCC Department
3,234
354
5,383
FY 2012 Budget
`
14,750
Percent of FY 2012 Budget Expended
36.5%
BOCC County College _
Public Information
Office/Copier Supplies
Meeting Supplies
-
-
-
-
-
9/2/2011
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2011 -August 3 to August 7, 2011
Fiscal Year 2012
As of September 16, 2011
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Outside
Inside
Food
Livestock Entry Fees
RN Camping/Horse Stall Rental
Concessions:
Food
Fair Sponsorship:
Rodeo
On-ground Stages
Day
Golf Carts
Concert
Presenting Sponsors
Barn Sponsors
First Aid Sponsor
Transfers In
State Grant
Interest
TOTAL REVENUES
EXPENSES
Personnel
Materials and Services
Contingency
TOTAL EXPENSES
Net Fair
Transfer to Fund 618
Retained in Annual Fair Fund
Beg NWC at January 1, 2011
Ending Balance
Actual -
Through
FY 2012
September
Additional
% of
Budget
16, 2011
Estimated
Projected
Budget
Variance
450,000
456,144
-
456,144
101%
6,144
155,000
172,042
-
172,042
111%
17,042
80,000
72,325
-
72,325
90%
(7,675)
40,000
38,950
-
38,950
97%
(1,050)
14,000
13,625
-
13,625
97%
(375)
3,274
4,635
-
4,635
142%
1,361
17,000
15,510
-
15,510
91%
(1,490)
150,000
83,463
77,207
160,671
107%
10,671
20,000
17,232
-
17,232
86%
(2,768)
8,000
4,000
4,000
8,000
100%
-
5,000
-
-
-
0%
(5,000)
5,000
5,400
-
5,400
108%
400
35,000
37,800
11,460
49,260
141%
14,260
12,000
-
-
-
0%
(12,000)
-
2,000
2,000
2,500
2,500
-
2,500
N/A
-
5,000
5,000
-
5,000
100%
-
20,000
-
49,673
49,673
248%
29,673 a)
-
285
-
285
N/A
285
1,021,774
930,911
142,340
1,073,252
105%
49,478
117,806
80,048
47,250
127,298
108%
(9,492)
656,904
708,088
31,226
739,314
113%
(82,410)
33,064
-
-
-
0%
33,064
807,774
788,136
78,476
866,612
107%
(58,838)
214,000
142,775
63,864
206,639
(9,361)
220,000
-
220,000
220,000
-
(6,000) 142,775 (156,136) (13,361) (7,361)
6,000 53,160 - 53,160 -
- 195,935 156,136 39,799 39,799
a) Due to anticipated reductions in State resources, $20,000 was the amount used for budgeting purposes
County was notified in June of the actual amount of the grant which will be received December 2011.
DESCHUTES COUNTY - ANNUAL FAIR
Budgeted and Actual Materials and Services
Fair 2011
As of September 16, 2011
Medical
Contract
Temporary Help - Office
Temporary Help - Labor
Transportation
Graphic Design
Internal Service - Admin Svcs
Internal Service - BOCC
Internal Service - Finance
Internal Service - Legal
Internal Service - Personnel
Internal Service - IT
Internal Service - IT Reserve
Food Booth Cash Control
Gate Receipts Cash Control
Major Entertainment
Grounds Entertainment
Open Class
Rodeo
Security
Portable Sanitation
Grounds Upkeep, Landscape
Vehicle & Equipment R & M
Equipment Rental
Membership & Dues
Conferences & Seminars
Bank Charges
Program expense
Insurance Premiums
Cellular
Announcements
Promotion
Printing
Travel
Premiums-Other
(Over) / Short
Contributions
Custodial supplies
Equipment R & M Supplies
General supplies
Office/Copier
Postage
Queen Court
Demo & Program supplies
Bldg/Grounds R & M Supplies
Safety supplies
Shop supplies
Software supplies
Special Supplies
Straw & Hay
Vehicle R & M Supplies
Electricity
Gas/Oil/Diesel
Heating Oil/Propane
Natural Gas
Signage
TOTAL
Actual - Through
FY 2012
September 16,
Additional
Budget
2011
Estimated
Actual
(Over)/Under
i i,<<+v
-
11,146
(3,245.50)
2,800
1,400
-
1,400
1,400.00
9,000
21,364
-
21,364
(12,363.68)
36,000
26,936
-
26,936
9,063.76
15,000
4,835
10,000
14,835
165.50
500
-
500
(500.00)
4,768
3,800
1,192
4,992
(224.49)
1,951
1,555
488
2,043
(91.97)
4,477
3,568
1,119
4,687
(210.47)
7,381
52821
1,845
7,666
(285.47)
918
696
230
926
(7.50)
16,514
11,871
4,129
15,999
514.51
1,947
1,381
487
1,868
78.98
4,800
4,600
-
4,600
200.00
17,000
23,002
-
23,002
(6,002.27)
190,000
223,186
-
223,186
(33,186.00)
32,000
25,400
-
25,400
6,600.00
27,000
29,047
-
29,047
(2,047.00)
45,000
44,831
-
44,831
168.80
51,000
56,657
-
56,657
(5,656.96)
3,000
2,730
-
2,730
270.00
1,200
7,238
-
7,238
(6,037.89)
-
660
-
660
(660.00)
50,000
42,384
-
42,384
7,615.99
1,200
1,086
-
1,086
114.00
2,000
1,072
-
1,072
928.00
196
196
(196.24)
368
-
368
(368.00)
38,948
29,332
9,737
39,069
(120.97)
1,000
836
-
836
164.46
20,000
2,500
-
2,500
17,500.00
21,425
-
21,425
(21,424.80)
2,500
9,245
-
9,245
(6,745.03)
4,100
1,989
2,000
3,989
110.75
20,000
-
20,000
(20,000.00)
500
382
-
382
117.70
13,006
-
13,006
(13,005.69)
12,000
5,483
-
5,483
6,517.40
800
933
-
933
(132.71)
1,981
-
1,981
(1,981.22)
1,800
1,833
-
1,833
(32.60)
1,200
284
-
284
915.57
2,000
3,254
-
3,254
(1,254.33)
3,000
3,988
-
3,988
(988.33)
300
-
300
(300.40)
700
-
-
-
700.00
327
-
327
(327.25)
7,000
5,506
-
5,506
1,494.10
280
-
280
(280.00)
22,000
20,876
-
20,876
1;123.94
2,000
4,689
-
4,689
(2,688.73)
700
-
-
-
700.00
3,000
2,012
-
2,012
987.98
700
196
-
196
503.57
656,904
708,088
31,226
739,314
(82,410)
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Date: September 21, 2011
To: Board of County Commissioners
From: Erik Kropp, Interim County Administrator
Re: COIC HUD Grant Request - work session item
Staff from COIC is scheduled to attend your September 260' work session to discuss a
HUD Sustainable Communities Regional Planning Grant proposal. COIC is planning to
apply for this grant and is asking for the County to join a consortium of local
governments and organizations that would be part of the regional planning process.
The grant will request $1 million over a three year period to create a regional plan that:
1. Integrates transportation, economic development and housing; and
2. Establishes a framework to address our most significant regional challenges and
to implement high priority regional projects.
Attached is a draft concept paper developed by COIC
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Central Oregon Regional Sustainability Plan Project Synopsis
HUD Sustainable Communities Regional Planning Grant
August 30, 2011
DRAFT
Brief Purpose Statement
This project will support the efforts of the Central Oregon Intergovernmental Council, its
consortium partners, and other organizations to create a regional•problem-solving framework
that integrates regional planning processes into a Regional Sustainability Plan. The Plan will
focus on the integration of economic development, transportation, and housing, and will
incorporate analysis, planning, and action planning for priority project implementation.
Problem
Since 1990, the Central Oregon region has been one of the fastest growing in the nation, nearly
doubling in size from 102,000 to 200,000 residents in 2010. While this growth can be primarily
attributed to a high quality of life, many lower-income families have been left behind as the
region transforms from a natural resource and manufacturing-based economy to one offering
high-tech, entrepreneurial, service and professional employment. Furthermore, *hile the
region's two-largest communities - Bend and Redmond - have had a degree of success in
capturing economic growth opportunities, many of the other communities have been mired in a
decades-long economic slump. The combination of rapid and uneven growth has led to a
number of interrelated problems that are best addressed at the regional-scale:
• Transportation network deficiencies arad high levels,ofrlong-distance commuting:
o need for greater provision of non-SOV transportation options (e.g. improved
transit and carpool/vanpool programs),
o housing/jobs imbalance among communities.
• Need-for regional-scale corridor planning among communities located on US 97, and
associated challenges in accommodating business development and expansion while
meeting the state Transportation Planning Rule requirements and Oregon Highway Plan
standards.
• Need for improved workforce education infrastructure and alignment of technical
education with current and emerging employment opportunities.
• Strategic infrastructure financing to support economic development.
• Unemployment rates that, at 14.7%, outstrip state and national averages, demonstrating
the need for job development and economic diversification.'
• Energy supply and transmission capacity shortfalls in some communities.
• Destination resort development which, while providing jobs and public sector incomes,
stresses the capacity of rural infrastructure.
• Climate change impacts to regional tourism, agriculture, and forestry sectors; stormwater
infrastructure impacts; and the potential for climate-induced in-migration.
• Water resource allocation conflicts.
The region is struggling to effectively address these and a myriad of other problems.
Compounding the challenge, state and federal government funding is declining due to the
1 Central Oregon's 2010 unadjusted unemployment rate was 14.7%; Oregon = 10.8%; US = 9.6% (Oregon
Employment Department).
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economic downturn and the end of federal stimulus investments, as well as strict limits on the
ability of local governments to raise additional funds to fill the gap. The region must now solve
complex regional problems with diminishing financial resources.
A new approach to planning and regional problem-solving is needed. These problems can be
addressed more effectively and efficiently through regional coordination and planning than could
be achieved by individual jurisdictions working independently.
Oregon Governor John Kitzhaber has stated that "the state can no longer afford single-objective
spending. Agency work, investments and projects need to be better integrated and focused on
regional priorities. To grow Oregon's economy and create jobs, all resources in the community -
public, private and civic - must join forces to shape the state's future and to successfully
accelerate on-the-ground projects."
Furthermore, the Oregon Chapter of the American Planning Association recently conducted a
study of regional planning deficiencies and opportunities in Oregon entitled "Regional Planning
for the 21St Century" (November, 2010). The report particularly called out Central Oregon as
having significant regional-scale challenges along with a distinct lack of a regional planning
framework to address these challenges. According to the report, if the Central Oregon region
wants to comprehensively tackle these challenges, the communities must work together to
coordinate activities.
Central Oregon is now at a "tipping point" - it can either develop a strong *regional governance
framework to identify and implement solutions, or it can become increasingly overwhelmed by
the weight of its shared problems.
Regional Problem Solving to Date
Over the past 10 yetars; the Central Oregon Intergovernmental Council and its partners have
embarked on a number of regional planning, prioritization, and problem-solving initiatives that
exemplify regional governance and that can be built upon to develop the new framework,
including:
Transportation.
• Cascades East Transit (CET) - a transit system created through the integration of
individual, client-centered transportation programs into one regional general public
system offering significantly more"service;
• Central Oregon [Strategics Transportation Options Plan (COTOP) - a regional
transportation policy analysis process aimed at identifying the role of transportation
options (e.g. transit and other non-SOV systems) in meeting long-term intercommunity
trip needs.
• Central Oregon Area Commission on Transportation - a regional forum for the
discussion, understanding, and coordination of transportation issues affecting the
Central Oregon region, and to provide feedback and recommendations to the Oregon
Transportation Commission.
• Central Oregon Health Impact Assessment - a partnership aimed at informing regional
policy by providing data on the public health impact of transportation and land use policy
scenarios. ,
Economic Development and Public Infrastructure
0 Central Oregon Comprehensive Economic Development Strategy (CEDS), including'.
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o an inventory of public infrastructure projects necessary for economic
development;
o long range issues for which collaborative regional action is necessary;
o incorporation of all regional economic development strategies to develop
integrated economic development goals and strategies; and
o inventory of state and federal funding sources.
• Food Policy Council - A regional collaborative working to strengthen communities by
securing the future of the local food system, including the agricultural sector.
• Clean Energy Works Oregon - a residential housing energy efficiency retrofit financing
program (launching November 2011)
• Regional Rail Plan - The Rail Plan addressed railroad-related safety and congestion
issues, freight mobility, and economic development and resulted in recommendations on
a regional railroad crossing strategy and decision-making process as well as
development of a regional prioritized list of crossing improvements.
• Regional Economic Opportunities Analysis (REOA) - The REOA showed that the region
currently serves as an integrated, cohesive economic unit, sharing workforce and
commercial amenities, and should be marketed as such to increase its perceived scale
in the market. Local governments and economic development partners are now
establishing a regional governance structure through COIC to jointly develop and market
large industrial parcels (50+ acres) in the Central Oregon region.
• Central Oregon Stormwater Manual Project - This project generated a regional set of
standards for stormwater management to realize economies of scale, create certainty
within the construction/development industry, and assure protection of water quality and
other environmental values.
• Deschutes Water Alliance - A multi-stakeholder alliance that is working to meet new
and existing demands for water in the Deschutes River Basin through the cooperation
and voluntary participation of the key water suppliers and, users in the basin.
Housing
• Housinq Works Strategic Plan - Housing Works, the region's housing authority and a
member of this Consortium, has identified the following regional priorities within their
strategic plan: -
Expand opportunities across the housing continuum for the individuals and
communities we serve. This includes updating the regional housing needs
assessment, developing partnerships and leveraging resources, and developing
`supply of needed housing types.
o Connect individuals and resources to bridge the gap between today's barriers
and tomorrow's dreams. This includes expanding the portfolio of housing
services, building more sustainable programs, and advocating needs and
highlighting successes.
• Bend 2030 - Bend 2030 was a community visioning process for the community of Bend,
the region's traditional principal city. Local and regional partners helped develop the
2030 Vision, which includes the following visions related to housing and regional
planning:
o "Bend is part of a formal regional planning organization that promotes
collaborative dialogue and coordinated planning";
o Bend has small neighborhood centers offering neighborhood commercial
services within walking distance of residents;
o Bend has pursued mixed-use development" offering residents employment
opportunities in close proximity to housing;
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o The supply of affordable housing is preserved and enhanced through
partnerships;
o "Incentive-Based Sustainability" - planning and growth management policies
include incentives for developers to incorporate Sustainable Bend principles into
all new developments;
o Green building standards and practices are institutionalized into policy and code;
o Persons with special needs have appropriate, affordable housing options;
o Bend continues to develop continuing care facilities for its growing elder
population;
Central Oregon 10 Year Plan to End Homelessness - a regional plan put together by the
10 Year Plan Working Group, a coalition of regional elected officials, social service
providers, educational institutions, and other partners
Project Purpose
This project will support the efforts of the Central Oregon Intergovernmental Council, its
consortium partners, and other organizations to create a regional, collaborative, and action-
oriented problem-solving framework that integrates regional planning processes into a Regional
Sustainability Plan. This framework will include a) the development of a regional "vision" and
performance benchmarks, b) analysis and integration of interdependent issues and identification
of "pressure points" to affect positive change acros's issues that have previously been
addressed in isolation from each other;,c) multi-jurisdictional and multi-stakeholder decision
making; and d) coordinated implementation projects aM investments to create vibrant and
sustainable communities.
Scope of Work
The scope of work will include the following activities:
1. Regional Convening and Facilitation. CCOIC: will convene. regional jurisdictions,
consortium members and other partners to:
o Analyze issues;
Identify barriers and opportunities to regional livability;
Identify policies and programs to address the barriers and effect the
opportunities; and
Codify project outcomes into a Regional Sustainability Plan adopted by the COIC
Board, Consortium partners, and jurisdictional Comprehensive Plans.
2. Regional Sustainability Visioning/Benchmarks. The Consortium and partners will begin
by creating a Regional Sustainability Vision, primarily through the process of integrating
existing regional strategic plans and priorities. For some issues without an existing
regional strategic plan (e.g. regional energy production and consumption) the consortium
will work to develop new strategic priorities. This process will recognize that some
regional priorities may appear to be oppositional, and consortium partners will work to
identify underlying values and needs embedded in each priority, articulate tradeoffs, and
look for innovative "third way" solutions. The Vision will focus on Economic
Development/Employment, Transportation, and Housing, but will articulate and measure
the public health, energy consumption/climate change, social equity/justice, and
environmental impacts of different scenarios. The Visioning process will utilize the
Sustainability Partnership's Livability Principles (http://www.epa.gov/dced/partnerships
as guideposts to regional sustainability.
3. Interdependency Modeling and Analysis. The consortium will hire a consultant with
experience helping regions model and analyze interdependencies among housing,
economic development, and transportation in order to develop a model for a)
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understanding the network of interdependencies and tradeoffs, b) predicting change
across the three primary issue areas, c) identification of "pressure points" to positively
impact multiple factors at once, and d) the identification of key regional priority projects
to promote regional sustainability.
4. Action Planning and Implementation. This task involves the development of regional
and community-scale partnerships and teams to implement priority projects. These
teams will be convened by COIC, other consortium members, or other lead entities as
appropriate to the issue and project. The teams will be coordinated by COIC and the
COIC Board, and will be charged with busting barriers to success, coordinating and
leveraging resources, and ensuring project implementation.
5. Central Oregon Regional Sustainability Plan. The convening/decision-making model,
visioning, modeling/analysis, priority projects, and implementation activities will be
captured into a Central Oregon Regional Sustainability Plan. The Plan will be organized
by short-term (1-5 years), medium-term (5-10 years) and long-term (10+ years)
strategies and priorities, and will be updated. every five years.
Consortium members
• COIC board (communities)
• Bend MPO
• Housing Works
• Partnership to End Poverty
• City of Bend
• City of Redmond
• Crook, Deschutes, and Jefferson counties. -
Other Key Stakeholders/Partners
The Consortium will, develop a Stakeholder Committee to ensure engagement with other public
and private sector partners.
E S ~c0
to - a
Community Development Department
Planning Division Building Safety Division Environmental Soils Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
To: Board of County Commissioners
From: Tom Anderson, Director
Date: September 26, 2011
Re: South County Well Test Funding - Groundwater Partnership Fund (296)
BACKGROUND
The United States Geological Survey (USGS) work with respect to southern Deschutes County
groundwater included predictive models which assessed cumulative long term impacts of
nitrates entering area groundwater. The models estimated the directional flow and volume of
nitrates over time and their potential impacts on area drinking water resources. The data fed into
the models was derived from a variety of sources, including samples taken from approximately
130 wells throughout the study area at different times during the course of the work. In order to
assess the predictive accuracy of the models as well as update the future estimations of nitrate
contamination, the study also recommended that additional well sampling be done in
approximately seven to ten year increments.
The Advisory Committee working with the Department of Environmental Quality (DEQ) is very
interested in a new round of well sampling and has urged DEQ to undertake the work. However,
DEQ is under severe budget constraints and has indicated that no funds are currently available.
DEQ has prepared a possible well sampling scope of work and believes that a smaller set of
well samples of approximately 70 would provide adequate data to accomplish what is required.
Total cost of the project, including sample collection, lab analysis and interpretation is estimated
at $25,000.
COUNTY FUNDING
The Groundwater Partnership Fund (296) was created to account for revenues derived from the
Newberry Neighborhood in the City of La Pine, including land sales and Pollution Reduction
Credit (PRC) assessments. Use of the money is intended to provide financial assistance to area
property owners in reducing nitrates entering the groundwater, as well as other projects which
would assist in reducing nitrate contamination on a broader level. Over the past several years,
in addition to providing low interest loans to homeowners required to install nitrogen reducing
Quality Services Performed with Pride
septic systems, and issuing cash rebates to those who have done so, Fund resources have
been used to help fund a sewer feasibility study in the Sunriver area. In the opinion of staff, well
sampling to support an updated assessment of nitrate contamination is therefore an appropriate
use of resources from Fund 296.
As development within the Newberry Neighborhood has stagnated within the regional slowdown
in new home construction, no new monies are accruing to the Fund at the present time, and it is
not anticipated that new revenue will be forthcoming in the near future. Thus, in committing
resources to well sampling, the Board must understand that funds designated for other
purposes, primarily financial assistance, will be reduced. Attachment A provides an analysis of
money currently available in Fund 296, and what the impact would be of designating funds for
well sampling.
The Newberry Neighborhood Fund (297) was created to ensure that the County has adequate
resources to meet debt service requirements on bonds that were in part issued to help finance
the expansion of the La Pine sewer plant to serve the Newberry Neighborhood. In addition, as
capital improvements may be necessary in the future to prepare the Newberry Neighborhood for
continued development, Fund 297 also reserves money for this anticipated purpose. However,
the Board may choose to transfer funds from Fund 297 to Fund 296 to support well sampling, if
it determines that adequate reserves are in place to accomplish the two objectives outlined
above. Attachment B provides an analysis of resources currently available in Fund 297.
BOARD DIRECTION
It is requested that following discussion, the Board provide direction to staff in the use of Fund
296 resources for South County well sampling, either directly from Fund 296 or in combination
with Fund 297.
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