2011-3074-Minutes for Meeting October 12,2011 Recorded 11/4/2011COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS 1~~1 ~0~~-3014
COMMISSIONERS' JOURNAL 11/04/201109:27:23 AM
1II IIIII11 I II III III
2011-34
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 12, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Erik Kropp, Interim County Administrator; Scott Johnson, Tom
Kuhn and Sarah Kingston, Health Services; George Kolb, Road Department;
Laurie Craghead, County Counsel, and two other citizens.
Chair Baney opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE.
2. CITIZEN INPUT
None was offered.
3. DEPARTMENT PRESENTATION & UPDATE: Health Services.
Scott Johnson explained the mission of his Department, and the role of the
Board of Commissioners as the official Health and Mental Health authorities
for the County. There are citizen advisory boards providing input for both
health and behavioral health issues. Funding comes from State, Federal and
County resources. The budget is $29 million and about 225 workers, including
part-time employees. They operate out of more than 40 locations, including
schools and clinics throughout the County. They work with other agencies and
community partners on a variety of issues.
He gave an overview of the various services provided by his Department. He
said the Central Oregon Health Council is working hard as a regional entity to
consolidate resources.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 1 of 7 Pages
Sarah Kingston did a presentation on health assessments. They are working on
a regional health assessment plan, to coordinate with other entities on how best
to address the needs of the area.
Commissioner Unger thanked Mr. Johnson for his work in consolidating health
and mental health services, and for his ongoing involvement in new ideas and
efficiencies. Commissioner DeBone was pleased with the overview and details
given.
Ms. Kingston said that they don't just talk about how many people have a given
disease or behavior. It is not simple to do an assessment of an area because of
the various factors: geographic, financial, age, and so on. The measurements
are based on what other counties are doing, so a trend may not be exact or may
not really say how well this area is doing in relation to the rest of Oregon or the
United States.
She referred to her PowerPoint presentation (a copy of which is attached).
In particular, low birth weight equates to more health problems in the future,
along with trends towards behavior and law enforcement issues as those
children mature. The Nurse-Family Partnership working in the tri-county area
can make a positive impact on this situation. Also, suicide rates are trending
higher in Deschutes County, with the age group 45 to 64 highest, which is
against the national trend. It is generally under-reported and does not include
attempted suicide.
Chair Baney said an interesting component is the move from treating symptoms
to having a health population. There is a high societal cost for the care of
children with low birth weight, but there is an impact on job issues for the
parents, housing problems and a whole host of other problems that can be tied
to this underlying issue.
Ms. Kingston said that poverty causes a lot of ongoing problems in health and
mental health issues, and these have lasting impacts.
4. Before the Board was Consideration of Board Signature of Order No.
2011-021, Supporting a Decision to Not Allow a Request to Drop the SDC
Requirement for Relocation of a Single Family Dwelling (Walker).
George Kolb gave a brief overview of this item. Commissioner Unger said he
did not like the way the Order was written and feels it does not address the
situation.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 2 of 7 Pages
Chair Baney asked about the length of time for the property owner to be able to
build on the original property, being one year rather than two. She felt that the
Order is acceptable, and to just have these concerns noted for the record. The
issue of SDC's in general will be a topic of discussion in the future.
DEBONE: Move signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: No. (Split vote)
BANEY: Chair votes yes.
5. Before the Board was a Public Hearing and Consideration of First Reading
by Title Only of Ordinance No. 2011-018, Making Minor Technical
Changes to Title 17 of Code (Minimum Design Standards - Roads).
Chair Baney opened the public hearing.
George Kolb stated that this adopts the Central Oregon Stormwater Manual,
which was a collaborative effort. DEQ concurs with what is in the Manual.
The original standards were out of date regarding dry wells and ADA
requirements.
Commissioner Unger asked how the County works with the public on these
programs. Mr. Kolb stated that there is an accepted standard for development.
Commissioner Unger asked if there has been an opportunity for people to
respond and testify since these meetings are held during the day. Mr. Kolb said
the Planning Commission addressed this at their evening meeting.
Laurie Craghead stated that this was a noticed hearing, and people could have
commented in writing. Chair Baney stated that if this was an issue with a lot of
interest, something more could have been done. Commissioner DeBone said
that with the Board meetings now being video recorded, anyone can go to the
website and see what was discussed.
DEBONE: Move first reading, by title only.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 3 of 7 Pages
Chair Baney did the first reading by title only.
The second reading and adoption will follow no sooner than two weeks after the
first reading.
6. Before the Board was a Public Hearing and Consideration of First Reading
by Title Only of Ordinance No. 2011-026, Making Minor Technical
Changes to Title 12 of Code (Utility Permits - Roads).
Chair Baney opened the hearing.
Mr. Kolb said this has more to do with utilities and work done within the public
right of way. And annual permit allowed them to do work but it was harder to
track. This clarifies the process. The Transportation plan covers much of this
and is referred to there.
If a company is prequalified with ODOT, they are therefore prequalified with
the County. The forms being used were basically the same and this allows for
consistency. Most contractors in the area are prequalified with ODOT already.
Prequalification is not required for small projects such as a parking lot.
Being no testimony offered, Chair Baney closed the hearing.
DEBONE: Move first reading, by title only.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney did the first reading by title only.
The second reading and adoption will follow no sooner than two weeks after the
first reading.
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney said she had not had an opportunity to review the minutes of the
October 3 Business meeting.
UNGER: Move approval of the Consent Agenda, minus the October 3
Business meeting minutes.
DEBONE: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 4 of 7 Pages
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
7. Chair Signature of Document No. 2011-621, Amending an Intergovernmental
Agreement with the Oregon Department of Human Services regarding Youth
Suicide Prevention Services
8. Chair Signature of Document No. 2011-625, an Oregon Commission on
Children & Families' Budget Authorization Form
9. Chair Signature of Document No. 2011-626, an Intergovernmental Agreement
with the Oregon Department of Human Services regarding Runaway and
Homeless Youth Program Grant Funding
10. Approval of Minutes:
Board Meeting of September 19 and 26, and October 3, 2011
• Work Sessions of September 19, 26 and 28, and October 3, 2011
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $22,961.00.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District (two
weeks) in the Amount of $3,497.15.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 5 of 7 Pages
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$295489442.71.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
14. ADDITION TO THE AGENDA
Erik Kropp asked Mr. Kolb where the Road Department Director position is
being advertised. Mr. Kolb said that it is being done through OASIS, AOC and
other groups and publications. They hope to do interviews during the first
couple of weeks of December. The Commissioners indicated that they may
want to be on a panel. Personnel hopes to have a new Director in place by mid-
December.
Being no further items to come before the Board, the meeting adjourned at
10:45 a. m.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 6 of 7 Pages
DATED this 7~~ . Day of k#tU4YA- 2011 for the
Deschutes County Board of Commissioners.
Tammy Baney, Chai
z41~e~
Anthony DeBone, Vice it
ATTEST: a&, qnj~~-
& M - T~,~ Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, October 12, 2011
Page 7 of 7 Pages
"COMMUNITY HEALTH is a dscipine of pubic health that is the study and improvement of the health-relaied
dwracierisft of the relationships between people and their physical and social environments.
the term `amnunity° in community hecMh tends to focus an geographic areas rather than people with stared choroderistics. From
a mm w&y health perspective, healtlh is not simply a state f- from disease but is the capacity of people to be resilient and
manage life s challenges and changes.
Community health focuses on a broad range of factors that impact hhealdh, such as the environment (including the built
envinarnent), social stn lwe, resource dhskibution (odudiin% far example, aooess to healthful foods), social capital (social cohesion),
and saoio-economic status.
A key approach or methodology of community health is the creation and empowenner# of community partnerships to take
action that whin improve the health of the community. Commmniy heawh partnerships ixk dL- representation from a wide variety of
sectors of the community, for example, rearearwq, the faith community, low enforaema*, city planners and policy makers, businesses,
human and social servkm as well as public health and health care providers'
Public Health Accreditation Board (2011)_ Standards & Measures, V 1.0, May 201L http;//www.phaboard.org/ pg. 6
COMMUNITY HEALTH ASSESSMENT for PUBLIC HEALTH ACCREDITATION
Conduct and disseminate assessments focused on population
health status and public health issues facing the community
*Focus: systematic monitoring of health status; collection, analysis, and dissemination of data;
use of data to inform public health policies, processes, and interventions; and participation in
a process for the development of a shared, comprehensive health assessment of the
community.
DOMAIN INCLUDES FOUR STANDARDS:
1: Par#Wpate in or Conduct a Collaborative Process Resulting it a Comprehensive Community Health Assessment
2- Collect and Maintain Reliable, Comparable, and Valid Data That Provide Information on Conditions of Public
Health Importance and On the Health Status of the Population
3: Analyze Public Health Data to Identify Trends in Health Problems, E nvtrotimental Public Health Hazards, and
Social and Economic Factors That Affect the Public's Heatth
4 Provide and Use the Results of Health Data Analysis to Develop Recommendations Regarding Public Health
Policy, Processes, Programs, or Intervention
Public Health Accreditation Board (2011). Standards & Measures, V L0, May 2011. http://www.phaboard.org/ pg. 9.
uescnutes county Board Of County Commissioners, October 12, 2011
Sarah J. Kingston DCHS
sarchk@deschutes.org
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Rank
County
Rate
Rank
County
Rate
Rank
County
Rate
Rank
County
Rate
1
Gilliam
67.4
1
Harney
54
1
Wallowa
43.1
1
Harney
81.6
2
Grant
29.5 (
2
Grant
44.2
2
Coos
40.4
2
Grant
70.5
3
Coos
22.6
3
Union
36.9
3
Josephine
39.8
3
Baker
66.6
4
Malheur
19.6
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Baker
36.1 j
4
Sherman
36
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Union
53.9
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Tillamook
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Jackson
35.6
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Tillamook
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6
lake
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Clatsop
30
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Tillamook
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Curry
40.9 '
7
Josephine
13.9
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7
Klamath
28.2
7
linin -
33.9
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Crook - - -
40.5
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Jackson
12.9
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8
Jefferson
-
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Curry
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Columbia
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Umatilla _
12.8
_ 9
Curt -
- 23.1
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9
Colombia
27.8
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Douglas
32.4
10
Douglas
12.5
10
!Lane
23.1
10
Grant
26.5
10
Lincoln
32
12
Curry
11.8
11
Wasco
22.3
11
Douglas
26.3
11
Morrow
31.9
22
Multnomah
10.6
12
Jackson
21.9
12
Deschutes
25.7
12
Klamath
31.7
23
Union
10.4
13
Douglas
21.7
13
Klamath
25.6
_ 13
Coos
31.6
- - 14
_
Linn
10.1
14
Lincoln
21.5 -1
_
14
- Crook
25
14
Umatilla
31.5
-
15
Crook
9.4
15
Josephine
19.9
15
Clatsop
24.2
15
Hood River
30.2
State
8.9
16
-
Deschutes
19.3
State
22.5 ,
16
Josephine
26.9
15
Marion
7.9
17
Benton
18.5
16
Malheur
22.4
17
Marion
25.8
17
Lincoln
7.8 1
L 18
Cons
18.4
-
17
-
Multnomah
22
18
Yam hill
25.8
- 18
zishington
7.6
-
19
Linn
18.2
18
Marion
21.5
19
Dautes
255
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Yarnhill
7.6
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19
Xamhill
21.5
20
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25.5
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Benton
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Wallowa
17.3
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Wasoo
21
21
Wasco
24.7
21
1)esdmtis
7.4
21
Multnomah
17.1
21
Polk
20.6
State
24.4
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Lane
7.4
22
Marion
16.8
22
Lane
20.1
22
Linn
23.4
23
Klamath
7.3 I
23
Polk
16.2
23
Umatilla
19.9
23
Polk -
22.3
24
- -
Clackamas
7 -
-24
Clackamas
15.5
24
Washington
19
24
Jackson
20.9
~
-
25
Columbia
6.2
25
Crook
13.8 I
25
Harney
18.9
25
-
Clatsop -
20.4
25
Clatsop
5.5
26
Umatilla
13.1
26
Lake
38 _
-
26
Clackamas
18.6
27
Jefferson
4.7
27
Lake
12.9
27
Union
17.8
27
Multnomah
18.4 j
28
Wasco _
4.4
28
Malheur _
12.7
~
28
-
_Linn
16.8
28
Malheur
18.2
29
Polk
2.4
29
Columbia
12.6
29
Clackamas
16.4
29
Washington
17.5
3D
Baker
0
30
Washington
20.5
30
Benton
16.1
30
Benton
16
~
31
Harney
0
31
Yambill
i
10.2
t 31
Morrow
14
~ 31
Lake
14.2
32
food River
0
32
-
flood River
-
7.2
32
Baker
8.3 ~
32
-
Wallowa
-
13.7
33
Mormw
0
33
Morrow
6.8
33
Mood River
7.3
33
Jefferson
7.6
34
Sherman
0
34
Gilliam
0 1
34
L
Jefferson
4.1
34
Gilliam -
35
Tillamook
0
35
Sherman
0
35
Gilliam
0
35
Sherman
-
0
- -
36
-
f eeler
0
-
36
Wheeler
-
0
-
j 36
Wheeler
0
36
Wheeler
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Smxm: SIDen X N,:De2 L. EDIO. Suiddes in Oregon: Trends and fief fa=rs.
cre-g= sY Hurnan serrs7 , Portland, ®regan.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, OCTOBER 12, 2011
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. DEPARTMENT PRESENTATION & UPDATE: Health Services - Scott
Johnson
3. CONSIDERATION of Board Signature of Order No. 2011-021, Supporting a
Decision to Not Allow a Request to Drop the SDC Requirement for Relocation
of a Single Family Dwelling (Walker) - George Kolb, Road Department
Suggestion Motion: Move signature of Order No. 2011-021.
4. A PUBLIC HEARING and Consideration of First Reading by Title Only
of Ordinance No. 2011-018, Making Minor Technical Changes to Title 17
of Code (Minimum Design Standards - Roads) - George Kolb, Road
Department
Suggestion Motion: Move first reading by title only of Ordinance No. 2011-
018, by title only.
The second reading and possible adoption would occur no sooner than two
weeks from the first reading.
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
Page 1 of 6 Pages
5. A PUBLIC HEARING and Consideration of First Reading by Title Only
of Ordinance No. 2011-026, Making Minor Technical Changes to Title 12
of Code (Utility Permits - Roads) - George Kolb, Road Department
Suggestion Motion: Move first reading by title only of Ordinance No. 2011-
026, by title only.
The second reading and possible adoption would occur no sooner than two
weeks from the first reading.
CONSENT AGENDA
6. Chair Signature of Document No. 2011-621, Amending an Intergovernmental
Agreement with the Oregon Department of Human Services regarding Youth
Suicide Prevention Services
7. Chair Signature of Document No. 2011-625, an Oregon Commission on
Children & Families' Budget Authorization Form
8. Chair Signature of Document No. 2011-626, an Intergovernmental Agreement
with the Oregon Department of Human Services regarding Runaway and
Homeless Youth Program Grant Funding
9. Approval of Minutes:
• Board Meeting of September 19 and 26, and October 3, 2011
• Work Sessions of September 19, 26 and 28, and October 3, 2011
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (two weeks)
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
Page 2 of 6 Pages
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
13. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, October 10
All Day Association of Oregon Counties' Legislative Committee Meetings (Salem)
Tuesday, October 11
12 noon Bend Faith Network Meeting - location to be determined
Wednesday, October 12
10:00 a.m. Board of Commissioners' Meeting
2:00 p.m. Administrative Work Session - could include executive session(s) - NOTE LATER
TIME
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
Page 3 of 6 Pages
Thursday, October 13
3:00 p.m. Ribbon Cutting and Open House: New Deschutes National Forest Offices -
Deschutes Market Road, north of Butler Market Road, Bend
Friday, October 14
2:30 p.m. Secure Rural Schools Meeting - Redmond location to be determined
Monday, October 17
10:00 a.m. Board of Commissioners' Meeting
2:00 p.m. Governor & staff, Sisters Biomass Project Tour - Sisters
4:00 p.m. Regular Department Heads Meeting
Monday, October 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
Page 4 of 6 Pages
Wednesday, November 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
4:00 p.m. Road Study Group Meeting
Friday, November 11
Most County Offices will be closed to observe Veterans Day
Monday, November 14 through Friday, November 18
All Day Association of Oregon Counties Annual Conference - Eugene Hilton & Conference
Center
Monday, November 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
4:00 p.m. Regular Department Heads Meeting
Thursday, November 24 and Friday, November 25
Most County Offices will be closed to observe Thanksgiving (Friday unpaid)
Monday, November 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
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Wednesday, December 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 8
8:00 a.m. Annual Meeting with Sunriver Service District representatives, at Sunriver Lodge
Monday, December 12
All Day AOC Legislative Committee Meetings, Salem
Wednesday, December 14
10:30 a.m. Oregon Youth Challenge Graduation - Deschutes County Fairgrounds
2:00 p.m. Administrative Work Session - could include executive session(s)
Monday, December 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
4:00 p.m. Regular Department Heads Meeting
Monday, December 26
Most County Offices will be closed to observe Christmas
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, October 12, 2011
Page 6 of 6 Pages