2011-3097-Resolution No. 2011-142 Recorded 11/29/2011DESCH
TES COUNTY OFFICIAL
REv1Ew UBLANKENSHIP, COUNTY CLERK
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NANCY
COMMISSIONERS' JOURNAL
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LEGAL COUNSEL 11111111111) 111111111111111 1111
2011-3
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2011-142
Deschutes County Budget and Directing Entries
WHEREAS, attached is a request from the Administrative Services Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 675-3100-415.61-70 Deschutes County Health Benefit Trust,
Program Supplies $ 21,156
TO: 675-3100-415.16-21 Deschutes County Health Benefit Trust,
Health Educator II (.25 FTE) $ 13,385
TO: 675-3100-415.21-10 Deschutes County Health Benefit Trust,
Life/Long Term Disability $ 116
TO: 675-3100-415.21-50 Deschutes County Health Benefit Trust,
Health/DentalInsurance $ 4,912
TO: 675-3100-415.22-01 Deschutes County Health Benefit Trust,
FICA/Medicare $ 1,070
TO: 675-3100-415.23-01 Deschutes County Health Benefit Trust,
PERS - Employee/Employer $ 1,673
PAGE I OF 2 -RESOLUTION NO. 2011-142(11/21/11)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this st day of November, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, ORE
C�W� -
TAM ANE < Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
e/&� 16� &I lz_ Z411t4ll_
Recording
Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2011-142 (11/2 1 /11)
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Lacy Nichols
From: Dave Inbody
Sent: Tuesday, October 11, 20112:18 PM
To: Marty Wynne
Cc: Teri Maerki; Lacy Nichols
Subject: RE: REVISED Appropriation Transfer - Wellness coordinator
Here is the revised appropriation transfer for the wellness coordinator. Please disregard the previous version.
Fund 675
Appropriation Tra...
Teri - Thanks for catching this oversight for me.
--Dave
From: Teri Maerki
Sent: Tuesday, October 11, 2011 1:39 PM
To: Dave Inbody
Subject: RE: Appropriation Transfer - Wellness coordinator
You forgot to put the budget amount for the benefits in the Current Budgeted Amount column!
From: Dave Inbody
Sent: Tuesday, October 11, 2011 1:15 PM
To: Marty Wynne
Cc: Teri Maerki; Lacy Nichols
Subject: Appropriation Transfer - Wellness coordinator
M a rty,
I have attached an appropriation transfer in the Health Benefits Trust to cover 10/wk for a Wellness Coordinator. She is
scheduled to start on November 15t. Please let me know if I need to make any changes. << File: Fund 675 Appropriation
Transfer - Wellness Coordinator.xls >>
Thanks,
Dave
From: Teri Maerki
Sent: Tuesday, October 11, 2011 11:45 AM
To: Dave Inbody
Subject: RE: Wellness coordinator
<< File: PR position cost estimate 2012 HBT HE2.xls >>
Use the figures in the highlighted column. The calculations are for 12 months even though the position will only be filled
for 8 months. New position are added to the budget with annual costs for comparability between budget years.
Teri
From: Dave Inbody
Sent: Tuesday, October 11, 2011 11:12 AM
To: Tracy I Scott; Debbie Legg; Ronda Connor
Cc: Teri Maerki
Subject: RE: Wellness coordinator
I will take care of this piece. I spoke to Teri and she will ensure I do it correctly.
--Dave
From: Tracy I Scott
Sent: Tuesday, October 11, 2011 10:35 AM
To: Debbie Legg; Ronda Connor
Cc: Dave Inbody; Teri Maerki
Subject: RE: Wellness coordinator
Ronda,
This is something that you will need to do with Finance.
Teri, My understanding is that this is an on-going assignment.
J hank you,
T" acy I Scott
Putman Resources .Analyst
Deschutes County Personnet-Department
_54i-385-1408
From: Teri Maerki
Sent: Tuesday, October 11, 2011 10:32 AM
To: Debbie Legg; Tracy I Scott; Ronda Connor
Cc: Dave Inbody
Subject: RE: Wellness coordinator
An appropriation transfer request will need to be completed and emailed to Marty Wynne and Lacy Nichols. The
appropriation transfer request form is on the Finance intranet site.
Someone will need to calculate the wages and benefits associated with this increase to complete the form. Let me know
if you need some help with this.
Is this a long term assignment or temporary?
Teri
From: Debbie Legg
Sent: Tuesday, October 11, 2011 10:14 AM
To: Tracy I Scott; Ronda Connor
Cc: Dave Inbody; Teri Maerki
Subject: RE: Wellness coordinator
Tracy,
Finance will need to do an appropriation transfer. The money for the Wellness Coordinator is in "Materials & Services"
and needs to be transferred to "Personnel Services".
I have copied Teri Maerki to get the ball rolling, I'm not sure what the steps are to make this happen.
Debbie
From: Tracy I Scott
Sent: Tuesday, October 11, 2011 10:00 AM
To: Ronda Connor
Cc: Debbie Legg; Dave Inbody
Subject: RE: Wellness coordinator
Hi,
I will need a new hire info sheet, I will help you with that. She will stay at 21A/step 2 and her anniversary date will
remain November 15t, she will advance to step 3 in November if she has a successful eval.
I will need to have any interview/reference checking notes, but I'm assuming that there was not an interview, but what
about references?
I will need to know if she is going to elect the standard plan, since she is taking a 25% increase, she will now be 85% FTE.
?hank you,
Tracy I Scott
Human Resources .Analyst
Deschutes County PersonnecDe_partment
541-385-1408
From: Ronda Connor
Sent: Tuesday, October 11, 20119:44 AM
To: Tracy I Scott
Cc: Debbie Legg; Dave Inbody
Subject: Wellness coordinator
Hi Tracy- We'd like to place Therese Madrigal in the Wellness Coordinator position starting 11/01/2011 at 21A step 3.
Please let me know what else needs to be done, in particular with the budget transfer and hire letter.
Thanks,
Ronda Connor, RHIA
Deschutes County
Benefits Coordinator
1300 NW Wall St Suite 201
Bend OR 97701
541-385-3215 ph
541-330-4626 fax
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