2011-3110-Resolution No. 2011-141 Recorded 11/29/2011R--�VIEWEVO
i `— /
LEGAL CO SEL
COUNTY
NANCYUTES BLANKENSHIP,FFICIAL COUNTY CLERKS ��I �Q11.3i10
COMMISSIONERS' JOURNAL 11/29/2011 08:32:51 AM
2011-3110
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appropriating New Grant Funds
to the Deschutes County 2011-2012 Budget * RESOLUTION NO. 2011-141
*
WHEREAS, Deschutes County Behavioral Health Departmen will receive new State grant
revenue totaling $1,939,972; and
WHEREAS, these new grant funds need to be appropriated; and
WHEREAS, ORS 294.326(2) allows the appropriation and expenditures of new grant funds
designated to specific purposes; now, therefore, and
WHEREAS, attached are e-mails from the Behavioral Health Department also requesting
transfer of appropriations, and
WHEREAS, it is necessary to transfer appropriations within the Deschutes Count Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following grants be budgeted and the following transfers of
appropriations be made:
Revenue
275-0000-334.12-00
FROM: 275-0000-343.13-00
TOTAL REVENUE:
PAGE 1 OF 3 -RESOLUTION NO. 2011-141(11/21/11)
State Grant
Miscellaneous
$1,939,972
55,116
$1,884,856
Section 2. That the following appropriations be made within the 2011-12 County Budget:
Expenditures
Personnel Services:
TO: 275-2200-444.16-10
Deschutes County Behavioral Health,
Public Health Nurse (.50 FTE)
TO: 275-2200-444.16-60
Deschutes County Behavioral Health,
Mental Health Spec III (1.00 FTE)
TO: 275-2200-444.16-82
Deschutes County Behavioral Health,
Dev. Disabilities Spec (1.25 FTE)
TO: 275-2200-444.18-17
Deschutes County Behavioral Health,
Administrative Analyst (1.00 FTE)
TO: 275-2200-444.18-75
Deschutes County Behavioral Health,
Extra Help
TO: 275-2200-444.18-86
Deschutes County Behavioral Health,
Senior Secretary (20 FTE)
TO: 275-2200-444.18-93
Deschutes County Behavioral Health,
Accounting Clerk II (1.00 FTE)
TO: 275-2200-444.21-10
Deschutes County Behavioral Health,
Life/Long Term Disability
TO: 275-2200-444.21-50
Deschutes County Behavioral Health,
Health/Dental Insurance
TO: 275-2200-444.22-01
Deschutes County Behavioral Health,
FICA/Medicare
TO: 275-2200-444.23-01
Deschutes County Behavioral Health,
PERS — Employee/Employer
TO: 275-2200-444.25-01
Deschutes County Behavioral Health,
Unemployment Insurance
TOTAL PERSONNEL SERVICES
PAGE 2 OF 3 -RESOLUTION NO. 2011-141 (11/21/11)
$ 24,728
$ 56,580
$ 53,472
$ 53,966
$ 1,633
$ 33,580
$ 1,893
$ 69,469
$ 17,695
$ 28,911
$ 1,251
$ 351,462
Materials & Service:
TO: 275-2200-444.33-99 Deschutes County Behavioral Health,
Contract $ 28,084
TO: 275-2200-444.34-40 Deschutes County Behavioral Health,
Transportation $ 44,581
TO: 275-2200-444.50-94 Deschutes County Behavioral Health,
Program Expense $1,715,352
TO: 275-2200-444.59-10 Deschutes County Behavioral Health,
DD Family Grant $ 5,186
FROM: 275-2200-444.59-12 Deschutes County Behavioral Health,
DD Diversion -Deschutes $ 89,396
FROM: 275-2200-444.59-20 Deschutes County Behavioral Health,
Grants/Contributions Misc $ 136,586
FROM: 275-2200-444.59-35 Deschutes County Behavioral Health,
OCCF Programs $ 15,677
TOTAL MATERIALS & SERVICE $1,551,544
Contingency:
FROM: 275-2200-501.97-01 Contingency $ 18,150
TOTAL EXPENDITURES: $1,884,856
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ZPL st day of November, 2011.
ATTEST:
Recording Secretary
PAGE 3 OF 3 -RESOLUTION NO. 2011-141 (11/21/11)
BOARD OF COUNTY COMMISSIONERS OF
DESC TES COUNTY, O GON
TAMMY BAA , Chair
ANTHONY DEBONE, Vice -Chair
ALAN UNGER, Commissioner
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Lacy Nichols
From: Jeanine Faria
Sent: Tuesday, November 08, 2011 8:59 AM
To: Lacy Nichols
Subject: FW: Omnibus Worksheet
Attachments: Supplemental Budget Fund 275.x1s
I sent this to Sherri. Hopefully she will get back to us soon. Only one resolution number will be required.
Jeanine
-----Original Message -----
From: Jeanine Faria
Sent: Tuesday, November 08, 20118:58 AM
To: Sherri Pinner
Subject: Omnibus Worksheet
See the attached worksheet. The supplemental budget and the appropriation transfers have been combined into one.
I've verified that the totals balance to what you forwarded to Finance yesterday. Please review the description area,
make and changes, additions, etc. as necessary and send back to Lacy, with a copy to me.
Jeanine
Lacy Nichols
From: Sherri Pinner
Sent: Thursday, October 27, 2011 2:39 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria; Beth Raguine; Teri Maerki
Subject: Budget resolution - Fund 275 State grant award including amendments #1 through #4.
Attachments: BH Grant Award Revision.xls
M a rty,
Attached you will find a budget resolution appropriating funds awarded through our State grant in behavioral health.
The majority of these funds are for payments to our third party provider for our secure residential treatment facilities.
At the time we submitted our FY 12 requested budget, these funds were unknown. Our budget also included a
reduction in State general fund revenues, which did not occur. Also, we budgeted revenue for certain developmental
disability programs and those programs were funded for only a three month time period.
I am unsure how much detail to include with this request. If more detail is needed, please let me know.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-3227509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 20119:59 AM
To: Marty Wynne
Cc: Lacy Nichols; Teri Maerki; Jeanine Faria; Judi Hasse; Beth Raguine
Subject: BH - .50 PH Nurse appropriation transfer
Attachments: BH Adult PHN U.50 fte - hourly.xls
Attached please find an appropriation transfer request to add a .50 PH Nurse II to Fund 275. Health Services Behavioral
Health Division, Adult Program needs to increase a current .50 fte PHN II position to a 1.0 fte position. We are
experiencing an increase in demand for nursing services related to our assertive community treatment program and a
project with Mosaic Medical Center that will require coordination with a registered nurse.
Erik Kropp and BOCC approved on 11.2.11.
Jeanine, please add the budgets for this fte at the project code level.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201110:28 AM
To: Marty Wynne
Cc: Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject: BH 1.0 MHS III fte appropriation transfer request
Attachments: BH CF Supervisor.xls
Attached please find an appropriation transfer request adding a 1.0 MHS III fte. Health Services Behavioral Health
Division, is requesting this position to improve clinical
supervision and help assure client charts meet Medicaid compliance.
Erik Kropp and BOCC approved this request on 11.2.11.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201111:41 AM
To: Marty Wynne
Cc: Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject: BH DDI 1.0 fte increase appropriation transfer request.
Attachments: BH DD Case Manager - DD I xls.xls
Attached please find an appropriation transfer request to add a Developmental Disabilities Specialist I in Fund 275. Our
Developmental Disabilities program is requesting additional fte to meet the needs of our current clients and to meet our
contact requirements as outline in our contract with the State of Oregon.
Erik Kropp and BOCC approved this request on 11.2.11.
Please let me know if you have any questions.
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From:
Sherri Pinner
Sent:
Monday, November 07,201111:27 AM
To:
Marty Wynne
Cc:
Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject:
BH Increase to DD I appropriation transfer request
Attachments:
BH DD increase Ron Snook -.25 fte.xls
Attached please find an appropriation transfer request increasing Ron Snook, Developmental Disabilities Specialist I,
from a .75 fte to a 1.0 fte in Fund 275. Increasing this fte will allow more time for the development of new foster care
resources and the ability to monitor all existing homes.
Erik Kropp and BOCC approved this request on 11.2.11.
Note to Finance staff: Per direction from Erik Kropp and Personnel, developmental disability program staff currently
classed as MHS I or MHS II will be referred to as Developmental Disabilities Specialist I's and II's. I am unsure if there will
be an effort to create a separate expenditure line. I believe Tracy and/or Erik would be able to answer this question.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201110:17 AM
To: Marty Wynne
Cc: Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject: BH 1.0 Administrative Analyst appropriation transfer request
Attachments: BH ER Administrative Analyst.xls
Attached please find an appropriation transfer request to add 1.0 administrative analyst fte to Fund 275. Health
Services Behavioral Health Division, is requesting this fte to assist in our electronic records implementation and system
management. The primary responsibility of the staff will be to create forms in the system, prepare internal reports, and
other duties as assigned.
Erik Kropp and BOCC approved this request on 11.2.11
Please let me now if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201110:44 AM
To: Marty Wynne
Cc: Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject: BH DD Extra Help appropriation transfer request
Attachments: BH DD receptionist - hourly.xls
Attached please find an appropriation transfer requesting additional extra help in Fund 275 for our Developmental
Disabilities Program for a reception staff for three hours a day, five days a week to cover phones and walk-in customers.
This position is hourly, non -benefited.
Erik Kropp and BOCC approved this request on 11.2.11.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201111:16 AM
To: Marty Wynne
Cc: Lacy Nichols; Judi Hasse; Teri Maerki; Jeanine Faria; Beth Raguine
Subject: BH fte Increase to DD Senior Secretary appropriation transfer request
Attachments: BH DD increase Sheila Conroy.xls
Attached please find an appropriation transfer request to increase Sheila Conroy from a .80 fte senior secretary to a 1.0
fte senior secretary. This increase in fte will be offset by the elimination of current extra help staff.
Erik Kropp and BOCC approved this request on 11.2.11.
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Judi Hasse
From: Sherri Pinner
Sent: Monday, November 07, 201110:05 AM
To: Marty Wynne
Cc: Lacy Nichols; Teri Maerki; Judi Hasse; Jeanine Faria; Beth Raguine
Subject: BH 1.0 Accounting Clerk fte appropriation transfer
Attachments: BH Adult Residential Accounting Clerk II.xls
Attached please find an appropriation transfer request to add a 1.0 fte accounting clerk to Fund 275. Health Services
Behavioral Health Division, Adult Residential Program is this fte to manage our residential contracts, revenues and
expenditures. Additionally, this staff will assist with administrative duties associated with our Neighbor Impact rental
assistance clients.
Erik Kropp and BOCC approved this request on 11.2.11
Please let me know if you have any questions.
Thank you,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.