2012-35-Resolution No. 2012-002 Recorded 1/23/2012REVIE4 DESCHUTES COUNTY OFFICIAL RECORDS r �(y����e
LEGAL COUNSEL
NANCY BLANKENSHIP COUNTY CLERK Q U J
G[ COMMISSIONERS' JOURNAL 01/23/2012 04;28;20 PM
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III
BEFORE THEBOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Amending Resolution 2010-118
Authorizing an Increase in the Amount and
Permissible Use for the Imprest Checking
Account for the Legal Department and the
Issuance of a Credit Card for the Legal
Department
* RESOLUTION NO. 2012-002
*
WHEREAS, because the Legal Department requires access to checking account resources in excess of
the previously authorized $1,000.00, Resolution 2010-118 increased the limit to $2,500; and
WHEREAS, State Appellate Courts now allow and Federal Courts require that legal briefs and other
documents be filed electronically; and
WHEREAS, the Oregon Judicial Department and Federal Courts require that various fees and
surcharges be paid by credit card; and
WHEREAS, the Deschutes County Legal Counsel Office requires a County credit card in order to
satisfy the State and Federal Courts' filing requirements; and
WHEREAS, the use of such credit card would be limited to payment for filing fees, document recovery
charges and other court -related fees for which the courts will neither bill nor accept checks; now therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. Resolution No. 2010-118 is amended as follows:
a. The County Treasurer shall make all necessary arrangements to secure a credit card for the
County Legal Department with a maximum line of credit of $5,000.00. The limit may be
increased in the future commensurate with actual experience.
b. Expenditures of resources from the Imprest checking account and credit card shall be
supported by a receipt or record for each such expenditure. The credit card shall be used
only for purposes of satisfying filing fees and charges of the Oregon Judicial Department or
Federal Courts.
c. Only County Legal Counsel and Assistant County Counsel are responsible for authorizing,
in writing, all charges made by utilizing the checking account and the Legal Department
credit card. In the absence of County Legal Counsel and Assistant County Counsel, the
County Administrator is responsible for authorizing, in writing, all charges made by the
Legal Department Imprest checking account and credit card.
PAGE 1 OF 2 — RESOLUTION NO. 20120-002
d. No person shall expend or encumber, or authorize expenditure or encumbrance of funds
from the checking Account or credit card in excess of the balance of the fund or credit
available, or for a purpose for which there is no appropriation or authorized purpose or
source of reimbursement.
Receipts shall be attached to the vouchers requesting reimbursement to the checking
account and payment of the credit card invoice, and timely presented to the Finance
Department pursuant to the normal cycle of the accounts payable procedures in order to
avoid late fees.
f. Except as otherwise provided herein, Resolution No. 2010-118 shall remain in full force
and effect.
DATED this If `Z day of _ , 2012. BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
Recording Secretary
PAGE 2 OF 2 — RESOLUTION NO. 20120-002
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ANTHONY DEBONE, Chair
ALAN UNGER, Vice Chair
TAMMY BANEY, Commissioner