2012-63-Resolution No. 2012-007 Recorded 2/24/2012REVIEW
LEGAL Co NSEL
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DESCHUTES COUNTY OFFICIAL RECORDS ^}
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
11111 02/24/2012 08;19;07 AM
II I I I III I ILII II I II I �� i i
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2012-007
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office,
Non -Departmental, Contingency $ 18,000
TO: 255-3400-421.94-22 Deschutes County Sheriff's Office,
Patrol, Automobiles & SUV's $ 18,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 2_�r
ATTEST:
AU4-e_1fddzeA_
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2012-007 (02/22/12)
nd day of February, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
a (�G! 9
ALAN UNGERALAN UNGER, Vice -Chair
TAMMY BANEY, Commi Toner
Lacy Nichols
From:
James Ross
Sent:
Wednesday, February 01, 2012 10:37 AM
To:
Shelley Pichardo; Lacy Nichols; Marty Wynne
Cc:
Erik Utter
Subject:
Capital Outay and Appropriation Transfer
Attachments:
Command Vehicle.pdf; Appropriation transfer request FY2012 #3.xls
Attached is a capital outlay for a Command Vehicle and the Appropriation Transfer for processing. Item was not in the
budget but the need was identified at a Tactical Team Operation this year.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
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DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure Mobile Command Vehicle
Purchase and modify a 1997 Stepvan vehicle which will be used by
the Sheriff Office as a Mobile Command Vehicle. The vehicle to be
purchased is a 1997 Chevrolet P -chassis dually. The vehicle has a
length of 25ft with 6.51, diesel engine and vehicle mileage is 92,000.
The Sheriff's Office will spend approximately $6,000.00 to convert
the vehicle to a Command Vehicle. Vehicle will be used by the
Sheriffs Tactical Team.
2. Department Sheriffs Office Patrol
3. Budgeted Amount FY2012 $0
Less: Prior Expenditures $0
Remaining Budget $0 Expenditure Amount: $18,000
Includes purchase price of $12,000 plus $6,000 in
upgrades and equipment. Funding for this project
will be from Sheriffs Office Contineencv Funds.
4. Charge to: 255-3400-421.94-22
Fund Dept /Div BAS Elem/obj Project
4. Bids Received:
No other vehicles of this type were available.
Vehicle is titled to Brandon Shane Greco who is the seller.
6. Initial Purchase Yes Replacement
Justification for
Replaced Asset Number Make
Year of Purchase Model
Original Cost Serial
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget:
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval
REASON
Department Head
Finance Department
Date Z (�
Date
t t
County Administrator Approval Date
County Commissioner Approval Date
(If over $25,000)
Submit form to the Finance Department for review and approval.