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2012-141-Minutes for Meeting March 28,2012 Recorded 4/19/2012DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK I+d L COMMISSIONERS' JOURNAL 04/19/2012 09:34:06 AM III 1111111111111111111111111111111111 2012-141 Do not remove this page from original document. Deschutes County Clerk Certificate Page L Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 28, 2012 Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger. Also present were Erik Kropp, Interim County Administrator; Timm Schimke, Solid Waste; David Inbody, Administration; and three other citizens. Media representatives Hillary Borrud and Ben Botkin of The Bulletin were also in attendance. Chair DeBone opened the meeting at 1:30 p.m. 1. Update: Central Oregon Mediation. Julie Sorick and Allan Flood presented an update. The group provides mediation services for Justice Court in Redmond, constituting about 90 to 100 of the 225 cases they handle each year. They submit a quarterly report of what they have accomplished, and they are reimbursed based on the number. There were 94 cases last year, but they are capped for payment at 80. Their work is part of the aggregate data for the Oregon Dispute Mediation program. About 95% of clients are satisfied with their work. Agreements are reached about 80% of the time. There are about 60 volunteers involved, and two mediators for every process. Cases regarding family relationships are the fastest growing segment, about 35%. Often agreements can be reached and the parties don't have to end up in court. They are now involved in the outcome of SB 1552, regarding foreclosures. Banks are required to be a part of a mediation process, but the details are not yet available. 571 foreclosures happened just in April 2011, so this could be very big. The mortgage holders historically have had little interest in this process, which is why the Senate Bill passed. The lender participant has to be a person in a position to enter into an agreement. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 1 of 8 Pages They are also involved in elder mediation in regard to guardianships, conservatorships and estates. Most are family issues rather than legal issues. Seventeen mediators have received training for this. Chair DeBone asked if they get involved in neighbor disputes, especially those that involve noisy events. She said that they do hear from those. Mr. Flood said there are times they can get agreement between the parties without a written document. Ms. Sorick added that it is important for younger people to realize this resource is available, and to take advantage of it. Judges appreciate the support because it helps to keep cases out of the courtroom. Commissioner Baney asked if there are any new challenges that the Board needs to address. Ms. Sorick indicated the budget structure is manageable, but promotion is important and they struggle to make people aware of it. Mr. Flood said that in particular he thought some issues in south County could be addressed through mediation. They provide business cards to law enforcement so they can pass those out to anyone who might benefit. Ms. Sorick asked about discretionary grants. Commissioner Baney said this program is ongoing, and Dave Inbody is the contact. Ms. Sorick may want to apply for this funding for collaborative work. 2. Finance/Tax Update. The update was not addressed at this time. 3. Discretionary Grant Fund Applications. David Inbody said there are $22,000 in requests, and the Board has a total of less than $5,000 left this quarter. Some of these groups have recently been supported through other types of funding. No additional funds have been received from the State at this point. Much depends on the economic development funding level from the State. Commissioner Baney is not opposed to adding some from the larger lottery fund amount. Commissioner Unger asked if this impacts the community grants. Mr. Inbody said that is could, but that fund was higher this year than in previous years. The amounts granted below were based on availability of funds. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 2 of 8 Pages Bethlehem Inn - Spotlight on Homelessness - $5,000 Mr. Kropp said this is meant more for operations, not a capital campaign. All three Commissioners granted $1,000 each. Upper Deschutes River Coalition (#1) - Wildland Ecosystems - $2,500 This request has to do with wildfire map production. Commissioner Baney said that funds were already granted for the development of this program. This will be addressed at a later date. Upper Deschutes River Coalition (#2) - South Deschutes County Greenhouse - $750 This involves a greenhouse project in south County. Chair DeBone is aware of this project but he is not sure exactly what the funds would do. Commissioner Unger feels it would be used to help write grants. This will be addressed at a later date. • Equine Outreach Horse Rescue - Spring Hay and Grain Campaign -$2,500 It was pointed out that the abandoned horses could very well end up at the Sheriff s impound facility. The Commissioners felt that this should be supported more by the community at large. • Central Oregon Youth Investment Foundation up to $350 (based on actual costs) Commissioner Baney granted the $350. • Big Brothers Big Sisters of Central Oregon - Bowl for Kids' Sake - $2,500 The Commissioners granted $500 each. • Oregon High School Equestrian Team - State Meet - $2,500 The Commissioners granted $500 each. • American Red Cross - 2012 Sisters Preparedness Fair - $5,000 The Commissioners granted $500 each. They also felt that the cities should be more supportive of these events. • La Pine Rodeo Association - La Pine Rodeo - $1,000 Chair DeBone said they are prepared to withdraw, but may want to request funds in the future to help with a larger land use issue. It was decided that the amount lacking in the individual lottery funds would be supplemented by the general lottery fund. Commissioner Baney suggested that the community grants have a miscellaneous category that does not have to do directly with services to people. Many groups benefit the community, but don't fit into that specific category. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 3 of 8 Pages 4. Briefing on the Landfill Gas to Energy Process. Timm Schimke noted that the federal wildlife services provider will be asking for more funding for next fiscal year. The Department will not have the funds to address this increased need, and he wanted the Board to be aware of this. Erik Kropp gave an overview of the process to date regarding a potential landfill gas to energy program. There has not been a public meeting yet, and he recommends one that would include Mr. Schimke, the Board and the vendor. Mr. Schimke said that the company uses a patented process to draw gas from the landfill to create energy. The study showed the County facility was right on the edge as far as production is concerned. He asked the contractors to investigate new technology, including Sterling Energy using equipment on a small scale. Waste Energy Group came forward and said that they could make production more lucrative. Commissioner Unger asked how much the County could make from this. Mr. Schimke said he has been told it is around 10% of the net amount, by other government entities that have done this. Lane County is doing this but only gets about $6,000 a year. He is anticipating around $240,000 in revenue a year with no up-front costs. Eventually they would generate a liquid fuel product. He has not yet seen the pro forma from this company, but feels they are in the right range. Commissioner Baney indicated that one question that came up was why the County would do this instead of just managing the landfill. Is this meant to reduce costs? There are possible hazards. The options seem to be changing quickly. She does not want the County to get backed into a corner, and wants the ability to adjust as technology happens. Mr. Schimke said that if the County wants that level of control, the County has to do it on its own. The start-up costs are around $20 million. It is important to recognize the landfill will produce the same amount of gas no matter what is done. This simply compresses that time. There are provisions in the contract to make allowances if the company is unable to produce what it claims. The company would assess the potential and make a decision as to whether it will work. Commissioner Baney asked about the public process. Mr. Kropp indicated that there needs to be a public hearing so people know what to expect. Mr. Schimke said that they will hear from people who think the sky will fall no matter what they do. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 4 of 8 Pages In real life, eventually landfill liners leak, maybe in twenty or fifty or a hundred years; so the industry feels that enhancing decomposition now will be less dangerous than it would be years from now when the liners are failing. Many landfills inject moisture now to promote decomposition. It can be a much better approach to deal with it now rather than at some unspecified future point. It is more than just the income. They could heat the school across the street and more. It could go into the pipeline; it could be used for fleet vehicles; or a number of other uses. People are worried about adding moisture that might impact their groundwater, and increase fugitive gas from the landfill. This would be monitored and controlled. There is a very sophisticated system in the landfill now to do this. If the water allowed in is the same as what might be there historically, the risk does not increase. Only about 3% of the landfill would be treated at any given time. He feels that there will be no increase of environmental risk to the community. Mr. Schimke said the local Sterling distributor is skeptical, but he was the one who was originally interested in this program. Mr. Schimke feels that this vendor's program is the more archaic way to handle the landfill gases. The steam injection process is the newest way to increase production. There are five cells in the landfill, and they would draw leachate from one cell, concentrating on 3-5% of that cell. Commissioner Debone asked if this is meant to manage and stabilize the decomposition process. Mr. Schimke indicated it improves the long-term liability. If it works at this site, they may be able to use it at the demolition landfill site in Bend to stabilize that site, which is not lined. The idea is still to keep whatever material possible out of the landfill, but the reality is that they will keep getting solid waste brought in every day. There is about 700 feet between the bottom of the lined cells to groundwater. The project was written based on the lined areas of Knott Landfill. This has to stand alone. The unlined areas would be handled through a different contract. Commissioner Baney asked if there is a way to balance the information that is being presented. There are agreement points. Mr. Schimke stated that they intend to monitor the process without modification unless it makes sense to change something. The DEQ will be monitoring the system as well, and will have a hearing, too. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 5 of 8 Pages Mr. Kropp asked if the Board wants to meet with the contractor, or schedule a public hearing. Commissioner Unger said that a presentation to the public might be worthwhile so that everyone gets the same information. An evening hearing at 6:00 p.m. might be best. Mr. Schimke will work towards this. He said that the opposition may feel that the County will keep input too restricted. Perhaps an open house type of public meeting might be best to start. Mr. Kropp stated that the public can bring up concerns and questions, and address those at a later date. Susan Christianson of the DEQ stated that they often hold a public information meeting prior to a hearing, to answer some questions and to know what concerns people the most. Mr. Schimke added that the Board does not have to decide immediately, but only when there is a certain comfort level. A formal public hearing would be held at a later date. Mr. Schimke said that a big concern of some is that it can be considered renewable energy. Some oppose this for that reason because they believe that the only renewable resource is wind and water power and nothing else counts. Mr. Schimke brought up the free tire and appliance events. He did not intend these to be ongoing and forever. It was hoped it would help keep things out of the woods, but that a better solution would arise. The recycling group charges $5 per tire, but if they go to $2, he can discontinue the tire event. They are popular events, so there would be some backlash. He would like to do the same thing with appliances. His department spends about $25,000 a year on the tire event. He could shore up the additional costs to the recycling group to help keep tires and appliances out of the open spaces. There are not enough ways to use old tires to keep up with the amount coming in. 95% of all the old tires come in to the County during the free events. The Board suggested maybe cutting it back to once a year, and let people know of the reduced price the rest of the year so perhaps they would not wait. Maybe they could have an event in each of the cities at the transfer stations. 5. Update on County Administrator Recruitment Process. Mr. Kropp spoke about using a recruitment firm, but the cost is about $20,000. He has asked what they get for that price. One firm has a program where they will advertise and the County does the rest; another version includes screening. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 6 of 8 Pages Or, they can work with the Governing Body to develop a profile for the recruitment documents. The County did direct mailings to managers in Oregon. The value of a firm is to help more with the fit, and candidates often feel more comfortable talking about the position with the recruiter than with a potential employer. The full program includes interviews, either via Skype or in person, and they narrow down candidates to perhaps six. They will help at that time with the interviews. There are a handful of these companies on the west coast. Commissioner Unger stated that the Board knows what it wants but the process used was not successful. Perhaps candidates that are not willing to step forward and expose themselves can be found in this manner. It may give them a level of comfort to apply in this way. Commissioner Baney would like to look at information the firms being considered. Mr. Kropp said it would involve a quick RFP process. It is important to decide how involved the Board would be in the RFP process, and he needs to talk with Counsel about this. It may not strictly be based on cost. 6. Other Items. Mr. Kropp suggested that the Tuesday Board retreat could be held at the 9-1-1 building conference room. The Board was supportive. Nick Lelack spoke about recruitment for the Landmarks Commission. They reviewed eleven candidates and all were good. They narrowed the list to six to interview, and two were outstanding. The interview panel unanimously agreed on Bill Olsen; Sisters appointed their member; and the panel also selected Sharon Leighty, Broc Stenman and H. Delight Stone. He would like the other four interviewees be appointed as ex officio members in order to gain experience. The applicants who were not interviewed were also excellent, and it was recommended they contact the City of Bend. UNGER: Move appointments as recommended by the interview panel. BANEY: Second. Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 7 of 8 Pages VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. The record for the events ordinance closes today for written comments. Mr. Lelack said that he is assembling a binder with all the comments to date. He hopes for Board discussion or deliberations to begin at the April 4 business meeting. Being no further discussion, the Board went into Executive Session under ORS 192.660(2) (h), Litigation, at 3:30 p. m. DATED this Day of 2012 for the Deschutes County Board of Commission rs. Anthony DeBone, Chair 044-4- ATTEST: (6puxc-l 10-~ Recording Secretary Alan Unger, Vice Chair ab~~z Tammy Baney, Co missioner Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012 Page 8 of 8 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MARCH 28, 2012 1. Update: Central Oregon Mediation 2. Finance/Tax Update - Marty Wynne 3. Discretionary Grant Fund Applications - Dave Inbody • Bethlehem Inn - Spotlight on Homelessness - $5,000 Upper Deschutes River Coalition (#1) - Wildland Ecosystems - $2,500 Upper Deschutes River Coalition (#2) - South Deschutes County Greenhouse - $750 • Equine Outreach Horse Rescue - Spring Hay and Grain Campaign -$2,500 • Central Oregon Youth Investment Foundation up to $350 (based on actual costs) • Big Brothers Big Sisters of Central Oregon - Bowl for Kids' Sake - $2,500 • Oregon High School Equestrian Team - State Meet - $2,500 • American Red Cross - 2012 Sisters Preparedness Fair - $5,000 • La Pine Rodeo Association - La Pine Rodeo - $1,000 4. Briefing on the Landfill Gas to Energy Process - Timm Schimke 5. Update on County Administrator Recruitment Process - Erik Kropp 6. Other Items • Executive Session, under ORS 192.660(2)(h), Litigation PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. 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S ~ LL U LL J n F Memorandum Date: March 13, 2012 To: Board of County Commissioners Erik Kropp, Interim County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find February 2012 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), and Fair & Expo Center (618). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERALFUND Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Revised Year End $ Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 7,300,000 $ 8,245,725 $ 945,725 100% 113% $ 7,300,000 $ 8,245,725 $ 945,725 Revenues Property Taxes 13,400,645 19,885,864 6,485,219 67% 99% 20,100,967 20,800,967 700,000 Gen. Rev. - excl. Taxes 1,588,214 1,799,848 211,634 67% 76% a) 2,382,321 2,382,321 - Assessor 527,331 590,157 62,826 67% 75% b) 790,996 790,996 - County Clerk 979,138 922,817 (56,321) 67% 63% 1,468,707 1,412,207 (56,500) BOPTA 8,265 11,773 3,508 67% 95% b) 12,398 12,398 - District Attorney 199,113 164,462 (34,651) 67% 55% c) 298,669 325,676 27,007 Finance/Tax 129,267 170,743 41,476 67% 88% b) 193,900 193,900 - Veterans 40,894 34,937 (5,957) 67% 57% 61,341 64,351 3,010 Property Management 64,133 65,133 1,000 67% 68% 96,200 96,200 - Grant Projects 1,333 1,333 0 67% 67% 2,000 2,000 - Total Revenues 16,938,333 23,647,068 6,708,735 67% 93% 25,407,499 26,081,016 673,517 TOTAL RESOURCES 24,238,333 31,892,794 7,654,461 67% 98% 32,707,499 34,326,741 1,619,242 REQUIREMENTS: Exp. Expenditures Assessor 2,270,200 2,154,092 116,108 67% 63% 3,405,300 3,305,300 100,000 County Clerk 949,310 690,539 258,771 67% 48% 1,423,965 1,223,965 200,000 BOPTA 48,268 34,926 13,342 67% 48% 72,402 72,402 - District Attorney 3,252,864 2,972,072 280,792 67% 61% 4,879,296 4,511,771 367,525 Finance/Tax 542,432 516,076 26,357 67% 63% 813,648 813,648 - Veterans 174,743 167,793 6,950 67% 64% 262,115 260,100 2,015 Property Management 171,776 170,489 1,287 67% 66% 257,664 257,664 - Grant Projects 79,143 76,902 2,241 67% 65% 118,715 118,715 - Non-Departmental 1,211,308 650,512 560,796 67% 36% d) 1,816,962 1,816,962 - Contingency 4,484,481 4,484,481 67% n/a 6,726,722 - 6,726,722 13,184,525 7,433,400 5,751,125 67% 38% 19,776,789 12,380,527 7,396,262 Transfers Out 8,620,473 8,417,328 203,145 67% 65% 12,930,710 12,930,710 - TOTAL REQUIREMENTS 21,804,998 15,850,728 5,954,270 67% 48% 32,707,499 25,311,237 7,396,262 NET (Resources - Requirements) 2,433,336 16,042,065 13,608,730 - 9,015,504 9,015,504 Beginning Net Working Capital per Requested Budget 8,300,000 a) Includes annual payments: Tax on Electric Co-ops $489,027, PILT $471,823 b) A & T Grant received quarterly-July, October, January & April c) DA revenue includes: $155,069 HIDTA Gra nt to be received later in fiscal year and $122,400 Discovery Fee received mont hly (YTD actual includes three months of receipts) d) Budget includes $576,144 for payment to L ED #2. This payment normally made a nnually in June Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date 1 Year End Budget Actual Variance FY % Coll. % 1 I I Budget I Projection Variance I RESOURCES: Beg. Net Working Capital $1,101,374 $1,099,010 $ (2,364) 100% 100% $1,101,374 $ 1,099,010 $ (2,364) Revenues Federal Grants 6,667 4,267 (2,400) 67% 43% a) 10,000 10,000 - SB #1065-Court Assess. 33,333 32,781 (552) 67% 66% 50,000 50,000 - Discovery Fee 10,000 9,835 (165) 67% 66% 15,000 15,000 - Food Subsidy 16,667 14,696 (1,971) 67% 59% 25,000 25,000 - OYA Basic & Diversion 144,999 181,704 36,705 67% 84% b) 217,498 355,730 138,232 Inmate/Prisoner Housing 58,993 31,600 (27,393) 67% 36% c) 88,490 54,000 (34,490) Inmate Commissary Fees 67 - (67) 67% 0% d) 100 100 - Contract Payments 46,667 52,960 6,293 67% 76% e) 70,000 100,000 30,000 Miscellaneous 40 301 261 67% 502% f) 60 400 340 Program Fees 27 - (27) 67% 0% 40 40 - MIP Diversion Fees 200 970 770 67% 323% f) 300 1,100 800 Interest on Investments 5,000 5,613 613 67% 75% 7,500 8,400 900 Leases 1,600 800 (800) 67% 33% g) 2,400 1,200 (1,200) Grants - Private 333 300 (33) 67% 60% 500 500 - Behavioral Health 4,000 1,660 (2,340) 67% 28% h) 6,000 2,200 (3,800) CFC Interfund Grant 102,752 71,434 (31,318) 67% 46% i@ 154,128 134,620 (19,508) Gen Fund Grant-Crime Prev 13,333 10,000 (3,333) 67% 50% j) 20,000 20,000 - Total Revenues 444,678 418,921 (25,757) 67% 63% 667,016 778,290 111,274 Transfers In-General Fund 3,547,640 3,547,640 - 67% 67% 5,321,459 5,321,459 - TOTAL RESOURCES 5,093,692 5,065,571 (28,121) 67% 71% 7,089,849 7,198,759 108,910 REQUIREMENTS: Expenditures Community Justice-Juvenile Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 3,406,046 3,280,538 125,508 67% 64% k) 5,109,069 4,958,044 151,025 813,155 746,438 66,717 67% 61% b)i) 1,219,733 1,139,800 79,933 26,733 - 26,733 67% 0% 40,100 40,100 - 33,600 25,200 8,400 67% 50% 50,400 50,400 - 447,031 - 447,031 67% n/a 670,547 - 670,547 4,726,565 4,052,175 674,390 67% 57% 367,127 1,013,395 646,268 7,089,849 6,188,344 901,505 - 1,010,415 1,010,415 Beginning Net Working Capital per Requested Budget 1,010,415 a) Federal Grant billing, reimbursed quarterly in arrears b) OYA Basic and Diversion funding increased after budget was submitted. Projections for revenue and expenditures adjusted accordingly. Payments received quarterly c) Fees paid for housing for youth from other jurisdictions, need fluctuates and trending lower than anticipated Billings outstanding - $7,700 d) Payment to be received from Adult Jail prior to year end e) Contract payments reimbursement requests submitted monthly. Received 1-2 months in arrears, trending higher than anticipated f) Revenues trending greater than anticipated - dependent on use of programs or services (MIP Diversion Fees, photocopies, etc) g) Citizen Review Board vacated. Revenue projected adjusted accordingly h) Due to change in practice, Behavioral Health's referrals for functional family therapy have decreased i) CFC (JCP) funding less than anticipated. Projections of revenue and expenditures adjusted accordingly Page 2 j) Grants paid quarterly-$5,000 outstanding payment for General Fund Grant-Crime Prevention k) Actual for the year projected to be less than budgeted due to vacant positions SHERIFF - Fund 255 Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Law Enf Dist Countvwide Total Revenues TOTAL RESOURCES I Year to Date Revised Year End Budget Actual Variance FY % Coil. % Bud et Proiection Variance $ - $ - $ - 100% n/a $ - $ - $ - 14,723,214 11,923,042 (2,800,172) 67% 54% " 22,084,821 18,875,250 (3,209,571) 67% 53% 24,355,677 19,577,835 (4,777,842) 67% 54% 36,533,516 30,748,654 (5,784,862) 24,355,677 19,577,835 (4,777,842) 67% 54% 36,533,516 30,748,654 (5,784,862) REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriff's Division 1,722,627 1,637,082 85,545 Civil 549,397 497,153 52,244 Automotive/Communications 1,081,471 1,061,455 20,016 Investigations/Evidence 1,156,145 965,837 190,308 Patrol/Civil/Comm Supp 5,286,469 5,189,263 97,206 Records 480,473 418,458 62,015 Adult Jail 7,004,351 6,161,458 842,893 Court Security 191,068 185,926 5,142 Emergency Services 123,750 115,061 8,689 Special Services Division 890,107 740,295 149,812 Regional Work Center 2,012,311 1,881,614 130,697 Training Division 216,177 168,039 48,138 Other Law Enforcement Svcs 421,504 407,373 14,131 Non-Departmental 48,821 48,821 0 Contingency 3,037,672 - 3,037,672 Transfers Out - D/S Fund 133,333 100,000 33,333 TOTAL REQUIREMENTS 24,355,676 19,577,835 4,777,841 NET (Resources - Requirements) Exp. 67% 63% 8) 2,583,941 2,535,941 48,000 67% 60% b) 824,095 770,995 53,100 67% 65% c) 1,622,207 1,672,107 (49,900) 67% 56% b) 1,734,218 1,546,664 187,554 67% 65% d) 7,929,704 7,848,704 81,000 67% 58% 720,710 704,610 16,100 67% 59% e) 10,506,527 9,786,527 720,000 67% 65% 286,602 286,502 100 67% 62% 185,625 185,525 100 67% 55% 1,335,161 1,335,161 - 67% 62% b) 3,018,466 2,846,366 172,100 67% 52% 324,265 324,165 100 67% 64% 632,256 632,156 100 67% 67% 73,231 73,231 - 67% n/a 4,556,508 - 4,556,508 67% 50% 0 200,000 200,000 - 67% 54% 36,533,516 30,748,654 5,784,862 * Revenues from LED #1 & LED #2 adjusted monthly to equal actual expenditures a) Less than planned software maintenance expenditures b) Less than planned personnel expenditures due to open positions which may not be filled c) Fuel expenses will exceed amount budgeted d) Less than budgeted personnel expenditures due to open positions. Partially offset by unbudgeted purchase of mobile data terminals e) Less than budgeted expenditures due to open positions, jail bed rental expenses, and jail management software costs f) Semi-annual transfer in November and May Page 3 Fund 701 LED-Countywide Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Year End Budget Actual Variance FY % Coll. % I Budget Projection Variance RESOURCES: Beg. Net Working Capital $5,108,671 $ 6,090,734 $ 982,063 100% 119% $ 5,108,671 $6,090,734 $ 982,063 Tax Revenues - Current 9,537,894 14,082,297 4,544,403 67% 98% 14,306,841 14,627,128 320,287 Tax Revenues - Prior 334,000 555,513 221,513 67% 111% 501,000 555,513 54,513 Federal Grants & Reimb 23,467 30,784 7,317 67% 87% 35,200 35,200 - State Grant 32,317 19,257 (13,060) 67% 40% 48,475 48,475 - Transp. of State Wards 3,333 6,304 2,971 67% 126% 5,000 7,000 2,000 SB 1145 1,025,109 1,109,994 84,885 67% 72% a) 1,537,663 1,479,991 (57,672) Prisoner Housing - 77,809 77,809 67% n/a b) - 78,087 78,087 Des. Cty Video Lottery Grant 3,333 5,000. 1,667 67% 100% 5,000 5,000 - Des Cty Court Security 60,667 59,826 (841) 67% 66% 91,000 91,000 - Des Cty Juvenile Contract 2,787 3,224 437 67% 77% 4,180 4,180 - Title III Reimbursement 100,000 40,358 (59,642) 67% 27% C) 150,000 150,000 - Transport 667 388 (279) 67% 39% 1,000 1,000 - Other - 3,570 3,570 67% n/a - 3,570 3,570 DC Fair & Expo Center 2,550 - (2,550) 67% 0% 3,825 3,825 - Inmate Commissary Fees 4,400 7,479 3,079 67% 113% 6,600 10,000 3,400 Work Center Work Crews 33,333 26,265 (7,068) 67% 53% 50,000 50,000 - Concealed Handgun Classes 2,333 2,250 (83) 67% 64% 3,500 3,500 - Inmate Telephone Fee 32,000 51,940 19,940 67% 108% d) 48,000 84,000 36,000 Soc Sec Incentive-Fed 3,333 5,400 2,067 67% 108% 5,000 7,000 2,000 Miscellaneous 3,333 5,516 2,183 67% 110% 5,000 7,000 2,000 Oregon Mentors 10,000 4,839 (5,161) 67% 32% 15,000 15,000 - Debit Card Fee - 126 126 67% n/a - 126 126 Medical Services Reimb 10,667 9,197 (1,470) 67% 57% 16,000 16,000 - Restitution 3,333 1,727 (1,606) 67% 35% 5,000 5,000 - Sheriff Fees 133,333 150,399 17,066 67% 75% 200,000 200,000 - Interest 18,889 32,334 13,445 67% 114% 28,333 42,000 13,667 Interest on Unsegregated 2,355 1,225 (1,131) 67% 35% 3,533 3,533 - Donations - "Shop with a Cop" - 12,022 12,022 67% n/a e) - 12,022 12,022 Sale of Reportable Assets 667 7,449 6,782 67% n/a 1,000 7,500 6,500 Total Revenues 11,384,100 16,312,491 4,928,391 67% 96% 17,076,150 17,552,650 476,500 TOTAL RESOURCES 16,492,771 22,403,225 5,910,454 67% 101% 22,184,821 23,643,384 1,458,563 REQUIREMENTS: Ei Fund 255 Departments: Sheriffs Services 1,615,807 1,535,566 80,241 67% 63% 2,423,711 2,378,687 45,024 Civil 549,397 497,153 52,243 67% 60% 824,095 770,995 53,100 Auto/Comm 404,676 397,186 7,490 67% 65% 607,014 625,686 (18,672) Adult Jail 7,004,351 6,161,458 842,893 67% 59% 10,506,527 9,786,527 720,000 Court Security 191,068 185,926 5,142 67% 65% 286,602 286,502 100 Emergency Services 123,750 115,061 8,689 67% 62% 185,625 185,525 100 Special Services 618,812 514,660 104,151 67% 55% 928,217 928,217 - Work Center 2,012,311 1,881,614 130,697 67% 62% 3,018,466 2,846,366 172,100 Training 131,974 102,586 29,388 67% 52% 197,961 197,899 61 Other (CODE, Forensic) 421,504 407,373 14,131 67% 64% 632,256 632,156 100 Non Dept - ISF Charges 24,459 24,459 (0) 67% 67% 36,689 36,689 - Non Dept - Jamison D/S 133,333 100,000 33,333 67% 50% 200,000 200,000 - Contingency 1,491,773 - 1,491,773 67% 0% 2,237,659 - 2,237,659 Total to Fund 255 14,723,214 11,923,042 2,800,172 22,084,821 18,875,250 3,209,571 Transfer to Reserve Fund (703) 66,667 100,000 (33,333) 67% 100% 100,000 100,000 - Total Requirements 14,789,881 12,023,042 2,766,837 67% 54% 22,184,821 18,975,250 3,209,571 Net 1,702,890 10,380,183 8,677,292 - 4,668,135 4,668,135 Beginning Net Working Capital per Requested Budget 4,507,352 * Payment to Sheriffs Fund adju sted monthly to equal actual expenditures attributable to coun tywide services . a) Reduction in State Community Corrections funding for custody of SB 1145 inmates b) Prisoner housing reimbursement SB 395 c) Reimbursement requested semiannually in January and June Page 4 d) Change to new vendor resulting in revenue increase e) Accounting change for Shop with a Cop donations Fund 702 LED Rural Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants & Reimb Federal Grants-BLM US Forest Service State Grant SB #1065 Court Assessment Marine Board License Fee Bureau of Reclamation Des Cty General Fund Grant Des Cty Transient Room Tax Des Cty Tax/Fin Contract City of Sisters Des Cty CDD Contract Des Cty Solid Waste Contr Des Cty Clerk/Election School Districts Claims Reimbursement Security & Traffic Reimb Seat Belt Program Miscellaneous False Alarm Fees Restitution Sheriff Fees Court Fines & Fees Impound Fees Restitution - Street Crimes Seizure/Forfeiture Interest Interest on Unsegregated Grants-Private Donations Sale of Equip & Material Sale of Reportable Assets Total Revenues TOTAL RESOURCES Year to Date Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance 52,936,523 53,004,533 $ 68,010 100% 102% $2,936,523 $3,004,533 $ 68,010 4,898,750 171,333 8,000 16,667 52,500 133,981 40,000 94,888 7,107,061 277,096 11,377 17,285 39,375 100,563 32,781 73,663 20,117 384,096 - 1,382,571 1,382,571 - 540 299,974 299,974 36,244 36,244 36,244 36,244 2,208,311 67% 105,763 67% 3,377 67% 618 67% (13,125) 67% (33,418) 67% (7,219) 67% (21,225) 67% 20,117 67% (384,096) 67% (0) 67% 540 67% - 67% 1,333 - (1,333) 53,333 12,317 (41,016) - 2,750 2,750 3,333 680 (2,653) 8,000 5,705 (2,295) 5,333 11,931 6,598 1,333 1,300 (33) - 2,119 2,119 6,667 6,162 (505) 76,667 80,468 3,801 4,667 3,000 (1,667) 333 - (333) - 1,324 1,324 6,667 14,734 8,067 1,200 618 (582) - 7,000 7,000 - 10,055 10,055 4,000 11,580 7,580 13,333 54,955 41,622 7,741,447 9,661,588 1,920,141 10,677, 970 12,666,120 1,988,150 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 50% 50% REQUIREMENTS: Exp. Fund 255 Departments: Sheriffs Services 106,820 101,515 5,305 67% 63% 160,230 157,254 2,976 Auto/Comm 676,796 664,269 12,527 67% 65% 1,015,193 1,046,421 (31,228) Investigations 1,156,145 965,837 190,308 67% 56% 1,734,218 1,546,664 187,554 Patrol 5,286,469 5,189,263 97,206 67% 65% 7,929,704 7,848,704 81,000 Records 480,473 418,458 62,015 67% 58% 720,710 704,610 16,100 Special Services 271,296 225,634 45,661 67% 55% 406,944 406,944 - Training 84,203 65,453 18,750 67% 52% 126,304 126,266 39 Non Dept - ISF Charges 24,362 24,362 - 67% 67% 36,542 36,542 - Contingency 1,545,899 - 1,545,899 67% 0% 2,318,849 - 2,318 849 Transfer to Reserve Fund (704) 66,667 100,000 (33,333) 67% 100% 100,000 100,000 - Total Requirements 9,699,130 7,754,792 1,944,338 67% 53% 14,548 695 11 973 404 2 575 291 , , , , , Net 978,840 4,911,328 3,932,488 - 2,904 767 2 904 767 , , , Beginning Net Working Capital per Requested Budget 2,859,915 Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to rural services a) Reimbursement requested semiannually in January and June b) BOR patrol contract signed after budget adopted c) Received annually in June Page 5 d) Reimbursement for SRO deputies will be less than planned from the Bend La Pine School District e) Proceeds for sale of used patrol vehicles higher than planned 97% 7,348,125 7,512,627 164,502 108% 257,000 277,096 20,096 95% 12,000 12,000 - n/a 25,000 25,000 - 50% 78,750 78,750 - 50% 200,972 200,972 - 55% 60,000 60,000 - 52% 8) 142,332 142,332 - n/a b) - 26,000 26,000 0% c) 576,144 576,144 - 67% 2,073,856 2,073,856 - - 540 540 67% 449,961 449,961 - 67% 54,366 54,366 - 67% 54,366 54,366 - 0% 2,000 2,000 - 15% d) 80,000 40,000 (40,000) n/a - 2,750 2,750 14% 5,000 5,000 - 48% 12,000 12,000 - 149% 8,000 14,000 6,000 65% 2,000 2,000 - n/a - 5,000 5,000 62% 10,000 10,000 - 70% 115,000 115,000 - 43% 7,000 7,000 - 0% 500 500 - n/a - 1,324 1,324 147% 10,000 20,000 10,000 34% 1,800 1,000 (800) n/a - 7,000 7,000 n/a - 10,055 10,055 193% 6,000 15,000 9,000 275% e) 20,000 60,000 40,000 83% 11,612,172 11,873,639 261,467 87% 14,548,695 14,878,172 329,477 PUBLIC HEALTH Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous OMAP Title 19 Family Planning Exp Proj Local Grants Water Program-Base Fee Contract Payments Water Program-Field Work H2O Sys Insp-Priv Wells Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Environmental Health NSF Fee Interest on Investments Donations Interfund Contract Administrative Fee Total Revenues Year to Date I Budget Actual Variance FY % Coll. $1,596,918 $ 1,702,129 $ 105,211 100% 107% 400 673 273 67% 112% 600 700 100 1,806,763 1,609,952 (196,811) 67% 59% 2,710,144 2,729,165 19,021 16,405 15,379 (1,026) 67% 63% 24,607 30,759 6,152 149,886 64,271 (85,615) 67% 29% a)b) 224,829 127,000 (97,829) 349,233 360,953 11,720 67% 69% 523,850 523,850 - - 352 352 67% n/a - 500 500 346,667 313,767 (32,900) 67% 60% 520,000 520,000 - 30,000 77,128 47,128 67% 171% 45,000 160,810 115,810 28,000 18,772 (9,228) 67% 45% a) 42,000 42,000 - - 25,000 25,000 67% n/a - 25,000 25,000 37,211 23,885 (13,326) 67% 43% a) 55,817 55,817 - 133 - (133) 67% 0% 200 200 - - 3,801 3,801 67% n/a - 7,000 7,000 90,253 112,774 22,521 67% 83% 135,380 135,380 - 79,180 68,180 (11,000) 67% 57% 118,770 118,610 (160) 20,400 26,860 6,460 67% 88% 30,600 30,600 - 66,667 67,750 1,083 67% 68% 100,000 100,000 - 469,567 679,263 209,696 67% 96% c) 704,350 704,350 - - 60 60 67% n/a - 60 60 8,000 6,972 (1,028) 67% 58% 12,000 12,000 - 17,353 9,216 (8,137) 67% 35% 26,030 15,000 (11,030) 132,258 73,739 (58,519) 67% 37% a) 198,387 153,200 (45,187) 10,037 10,037 0 67% 67% 15,056 15,056 - 3,658,413 3,568,784 (89,629) 67% 65% 5,487,620 5,507,057 19,437 Revised Year End Budget Projection Variance $1,596,918 $1,702,129 $ 105,211 Transfers In-General Fund 1,545,176 1,545,176 - 67% 67% 2,317,765 2,317,765 - Transfers In-PH Res Fund 20,000 15,000 (5,000) 67% 50% 30,000 30,000 - Transfers In-Gen. Fund Other 43,400 32,550 (10,850) 67% 50% 65,100 65,100 - TOTAL RESOURCES 6,863,907 6,863,639 (268) 67% 72% 9,497,403 9,622,051 124,648 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 4,149,655 4,010,294 139,361 67% 64% 6,224,483 6,100,000 124,483 1,271,129 1,138,258 132,871 67% 60% 1,906,694 1,800,000 106,694 133,333 - 133,333 67% 0% 200,000 100,000 100,000 190,667 143,000 47,667 67% 50% 286,000 286,000 - 586,817 - 586,817 67% n/a 880,226 - 880,226 6,331,601 5,291,552 1,040,049 67% 56% 9,497,403 8,286,000 1,211,403 532,306 1,572,087 1,039,781 - 1,336,051 1,336,051 Beginning Net Working Capital per Requested Budget 1,336,051 a) Received quarterly, in arrears b) Elimination of the State self sufficiency program c) Line includes, among other items, 1) Restaurant Fees (FY 2012 Budget=5450,000) and 2) Pool & Spa Fee (FY 2012 Page 6 Budget=$110,000). These are due annually and collected primarily in December and January BEHAVIORAL HEALTH Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Domestic Partnership Fee Federal Grants State Grants State Miscellaneous ABHA Title 19 Liquor Revenue School Districts Miscellaneous Patient Insurance Fees Patient Fees Interest on Investments Rentals Donations Administrative Fee Sheriff Interfund Contract-Gen Fund Comm. on Children & Fam Year to Date Budget Actual Variance FY % Coll. $ 3,268,759 $ 3,108,163 $ (160,596) 100% 95% Revised Year End Budget Proiection Variance Total Revenues Transfers In-General Fund Transfers In-OHP-CDO Transfers In-Acute Care Svcs Transfers In-ABHA TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) $ 3,268,759 $ 3,108,163 $ (160,596) 3,667 3,785 118 67% 69% 5,500 5,700 200 88,667 101,513 12,846 67% 76% 133,000 150,000 17,000 67 60 (7) 67% 60% 100 100 - 184,431 152,978 (31,453) 67% 55% 276,647 276,647 - 4,642,801 5,264,317 621,516 67% 76% a) 6,964,202 7,566,736 602,534 82,782 30,930 (51,852) 67% 25% b)c) 124,173 61,860 (62,313) - 163,569 163,569 67% n/a d) - 170,000 170,000 188,198 87,607 (100,591) 67% 31% 282,297 177,300 (104,997) 70,000 82,505 12,505 67% 79% 105,000 141,500 36,500 50,400 52,100 1,700 67% 69% 75,600 75,600 - 9,333 3,661 (5,673) 67% 26% 14,000 14,000 - 75,800 116,747 40,947 67% 103% 113,700 125,000 11,300 1,205 663 (542) 67% 37% 1,807 1,150 (657) 16,667 17,269 602 67% 69% 25,000 26,700 1,700 8,733 5,750 (2,983) 67% 44% b) 13,100 13,100 - - 108 108 67% n/a - 200 200 2,953,126 2,917,412 (35,714) 67% 66% 4,429,689 4,429,689 - 13,333 - (13,333) 67% 0% e) 20,000 - (20,000) 84,667 73,319 (11,348) 67% 58% b) 127,000 127,000 - - 725 725 67% n/a - 725 725 8,473,877 9,075,017 601,140 67% 71% 12,710,815 13,363,007 652,192 842,344 842,344 - 67% 67% 1,263,515 1,263,515 - 180,935 180,936 - 67% 67% 271,402 396,077 124,675 168,344 168,344 - 67% 67% 252,515 252,515 - 200,575 150,432 (50,144) 67% 50% f) 300,863 387,473 86,610 13,134,834 13,525,236 390,401 67% 75°A 18,067,869 18,770,750 702,881 Exp. 6,963,495 6,233,468 730,027 67% 3,853,833 3,387,132 466,701 67% 276,667 106,533 170,134 67% 190,667 143,000 47,667 67% 760,585 - 760,585 67% 12,045,247 9,870,133 2,175,114 67% 1,089,587 3,655,103 2,565,515 60% 10,445,242 9,483,682 961,560 59% 5,780,749 5,265,100 515,649 26% 415,000 415,000 - 50% 286,000 286,000 - n/a 1,140,878 - 1,140,878 55% 18,067,869 15,449,782 2,618,087 - 3,320,968 3,320,968 Beginning Net Working Capital per Requested Budget a) Department of Human Services Grant projected at amended contract amount b) Received quarterly, in arrears c) Elimination of State contract for Temporary Assistance for Needy Families (TANF) program d) Revenue for Adult Mental Health Initiative clients, not included in original budget e) Funding for Mental Health Court from the Sheriffs Department eliminated f) Transfer made quarterly 3,320,968 Page 7 COMMUNITY DEVELOPMENT Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Admin-Operations Admin-GIS Admin-Code Enforcement Building Safety Electrical Contract Services Env Health-On Site Prog Planning-Current Planning-Long Range F Total Revenues Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 229,822 131,776 $ (98,046) 100% 57% $ 229,822 $ 131,776 (98,046) 16,233 18,985 2,752 67% 78% 24,350 26,000 1,650 667 1,519 852 67% 152% a) 1,000 2,000 1,000 111,133 113,417 2,284 67% 68% 166,700 168,000 1,300 800,587 636,540 (164,047) 67% 53% b) 1,200,880 1,030,575 (170,305) 172,767 148,493 (24,274) 67% 57% b) 259,150 232,800 (26,350) 106,800 59,045 (47,755) 67% 37% c) 160,200 106,100 (54,100) 186,933 185,318 (1,615) 67% 66% 280,400 298,700 18,300 449,933 373,178 (76,755) 67% 55% b) 674,900 619,583 (55,317) 169,151 156,403 (12,748) 67% 62% d) 253,726 237,731 (15,995) 2,014,204 1,692,899 (321,305) 67% 56% 3,021,306 2,721,489 (299,817) Transln-GF 419,752 419,752 - 67% 67% 629,625 629,625 - Trans In-GF for Lng Rng Ping 330,240 330,240 - 67% 67% 495,360 495,360 - Trans In-Other 67 - (67) 67% 0% 100 - (100) TOTAL RESOURCES 2,994,085 2,574,668 (419,417) 67% 59% 4,376,213 3,978,250 (397,963) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin-Operations 941,212 932,678 8,534 Admin-GIS 85,170 80,276 4,894 Admin-Code Enforcement 136,380 138,650 (2,270) Building Safety 374,688 368,681 6,007 Electrical 158,280 146,894 11,386 Contract Services 110,459 115,858 (5,399) Env Health-On Site Pgm 95,405 99,308 (3,903) Planning-Current 412,668 393,692 18,976 Planning-Long Range 319,204 292,520 26,684 Transfers Out (D/S Fund) 115,923 160,242 (44,319) Contingency 168,085 - 168,085 TOTAL REQUIREMENTS 2,917,474 2,728,798 188,676 NET (Resources - Requirements) 76,611 (154,131) (230,742) Beginning Net Working Capital per Requested Budget Revenues 1,692,899 Expenditures 2,728,798 Net from Operations (1,035,899) Exp. 67% 66% 1,411,818 1,403,590 8,228 67% 63% 127,755 123,990 3,765 67% 68% 204,570 210,679 (6,109) 67% 66% 562,032 551,447 10,585 67% 62% 237,420 230,040 7,380 67% 70% e) 165,689 171,713 (6,024) 67% 69% f) 143,108 144,862 (1,754) 67% 64% 619,002 608,794 10,208 67% 61% d) 478,806 452,033 26,773 67% 92% g) 173,885 173,885 - 67% n/a 252,128 - 252,128 67% 62% a) GIS revenue is sporadic based on the frequency of customer requests b) Fall activity less than anticipated c) Contract payments from Redmond are currently on hold pending finalization of a new contract d) As Tumalo area wetland inventory grant will not be received, budgeted expenses will not occur e) Year to date actual includes payout to retired employee f) Extra Help expenditures occur primarily in the summer months g) Transfers recorded November ($160,242) & May ($13,643) 4,376,213 4,071,033 305,180 - (92,783) (92,783) 96,071 3,021,306 2,721,489 (299,817) 4,376,213 4,071,033 305,180 (1,354,907) (1,349,544) 5,363 Page 8 ROAD Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Year End Budget Actual Variance FY % Coll. % I I Budget Projection Variance RESOURCES: Beg. Net Working Capital $2,834,720 $ 3,417,158 $ 582,438 100% 121% $ 2,834,720 $ 3,417,158 $ 582,438 Revenues System Development Charge - 924 924 67% n/a - 924 924 Federal Reimbursements 400,000 600,000 200,000 67% 100% a) 600,000 600,000 - Federal Grant (ARRA) 13,333 20,000 6,667 67% 100% b) 20,000 20,000 - Mineral Lease Royalties 26,667 132,671 106,004 67% 332% c) 40,000 140,000 100,000 Forest Receipts 874,108 1,322,661 448,553 67% 1o1% d) 1,311,162 1,322,661 11,499 State Miscellaneous 333,361 500,041 166,680 67% 100% e) 500,041 1,365,151 865,110 Motor Vehicle Revenue 7,560,000 7,233,412 (326,588) 67% 64% f) 11,340,000 10,810,307 (529,693) City of Bend 183,333 29,941 (153,392) 67% 11% g) 275,000 29,941 (245,059) City of Redmond 233,333 4,248 (229,085) 67% 1% g) 350,000 350,000 - City of Sisters 6,667 - (6,667) 67% 0% g) 10,000 - (10,000) City of La Pine 6,667 - (6,667) 67% 0% g) 10,000 - (10,000) Admin Recovery (SDC) 667 1,789 1,122 67% 179% 1,000 2,000 1,000 Miscellaneous 13,333 25,027 11,694 67% 125% 20,000 26,000 6,000 Road Vacations 667 1,000 333 67% 100% 1,000 1,000 - Interest on Investments 13,333 12,274 (1,059) 67% 61% 20,000 17,000 (3,000) Parking Fees 96 - (96) 67% 0% 144 144 - InterFund Contract 486,667 - (486,667) 67% 0% h) 730,000 746,579 16,579 Equipment Repairs 133,333 160,565 27,232 67% 80% 200,000 220,000 20,000 Vehicle Repairs 60,000 - (60,000) 67% 0% 90,000 78,800 (11,200) LID Construction 6,667 - (6,667) 67% 0% h) 10,000 - (10,000) Vegetation Management 47,667 - (47,667) 67% 0% h) 71,500 40,175 (31,325) Forester 16,667 - (16,667) 67% 0% h) 25,000 25,000 - Car Washes 2,333 3,060 727 67% 87% 3,500 4,000 500 Car Rental - 758 758 67% n/a - 1,000 1,000 Sale of Equip & Material 422,000 626,056 204,056 67% 99% 633,000 780,477 147,477 Total Revenues 10,840,899 10,674,426 (166,473) 67% 66% 16,261,347 16,581,159 319,812 Trans In - Solid Waste 190,515 142,887 (47,629) 67% 50% 285,773 285,773 - Trans In - Transp SDC 166,667 125,000 (41,667) 67% 50% 250,000 250,000 Trans In-Road Imp Res 8,000 - (8,000) 67% 0% 12,000 - (12,000) TOTAL RESOURCES 14,040,801 14,359,470 360,336 67% 71% 19,643,840 20,534,090 890,250 REQUIREMENTS: ip. % Expenditures Personal Services 3,743,549 3,554,579 188,970 67% 63% 5,615,323 5,351,168 264,155 Materials and Services 6,781,783 6,215,127 566,656 67% 61% 1) 10,172,674 9,777,435 395,239 Capital Outlay 824,461 25,288 799,173 67% 2% j) 1,236,691 85,936 1,150,755 Transfers Out 400,000 600,000 (200,000) 67% 100% 600,000 600,000 - Contingency 1,346,101 - 1,346,101 67% n/a 2,019,152 - 2 019 152 , , TOTAL REQUIREMENTS 13,095,894 10,394,993 2,700,901 67% 53% 19,643,840 15,814,539 3,829,301 NET (Resources - Requirements) 944,907 3,964,477 3,061,237 - 4,719,551 4,719,551 Beginning Net Working Capital per Requested B udget 4,719,551 a) Revenue received in November at completion of the Cascade Lakes chip seal project b) Payment received in December c) Mineral leases higher than anticipated d) Received annually in January e) Annual payment received in August, plus payments from FY 2010 & 2011 previously reserved for 19th St expected to be received in FY 2012 f) Revenues trending less than estimates provided by ODOT g) Billed upon completion of work h) Payments to be received in June 2012 from other Road Department funds i) Expenditures are seasonal and higher during summer. YTD includes $2.5 million paid to Knife River on the Page 9 Full Depth Reclamation Project in South County j) Budget includes $1,096,691 for future projects that will not be expended in FY 2012 ADULT PAROLE & PROBATION Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 560,000 $ 634,125 $ 74,125 100% 113% $ 560,000 $ 634,125 $ 74,125 Revenues DOC Measure 57 144,900 219,240 74,340 67% 101% a) 217,350 219,240 1,890 State Miscellaneous 2,867 4,301 1,434 67% 100% a) 4,301 4,301 - Alternate Incarceration 20,612 - (20,612) 67% 0% b) 30,918 21,000 (9,918) State Subsidy 8,667 10,370 1,703 67% 80% c) 13,000 13,000 - SB 1145 1,903,772 2,061,417 157,645 67% 72% c) 2,855,659 2,748,953 (106,706) Probation Work Crew Fees 16,000 14,120 (1,880) 67% 59% 24,000 21,180 (2,820) Miscellaneous 2,733 1,850 (883) 67% 45% 4,100 2,100 (2,000) Electronic Monitoring Fee 113,333 83,631 (29,702) 67% 49% 170,000 125,446 (44,554) Probation Superv. Fees 133,333 121,783 (11,550) 67% 61% 200,000 182,674 (17,326) Interest on Investments 6,000 4,041 (1,959) 67% 45% 9,000 9,000 - Interfund - Sheriff 33,333 33,333 0 67% 67% 50,000 50,000 - Crime Prevention Grant 33,333 12,500 (20,833) 67% 25% d) 50,000 50,000 - CFC-Domestic Violence 49,888 37,416 (12,472) 67% 50% d) 74,832 74,832 - Total Revenues 2,468,771 2,604,001 135,230 67% 70% 3,703,160 3,521,726 (181,434) Transfers In-General Fund 225,528 225,528 - 67% 67% 338,292 338,292 - TOTAL RESOURCES 3,254,299 3,463,654 209,355 67% 75% 4,601,452 4,494,143 (107,309) REQUIREMENTS: Exp. Expenditures Personal Services 2,112,459 2,017,674 94,785 67% 64% e) 3,168,688 3,084,689 83,999 Materials and Services 591,260 463,572 127,688 67% 52% f) 886,890 800,000 86,890 Capital Outlay 67 - 67 67% 0% 100 - 100 Transfers Out 19,200 14,400 4,800 67% 50% 28,800 28,800 - Contingency 344,649 - 344,649 67% n/a 516,974 - 516,974 TOTAL REQUIREMENTS 3,067,635 2,495,646 571,989 67% 54% 4,601,452 3,913,489 687,963 NET (Resources - Requirements) 186,664 968,008 781,344 Beginning Net Working Capital per Requested Budget a) Annual allocation received in January b) State invoiced quarterly. Payment from State pending c) State invoiced quarterly. Payments received from State at beginning of quarter d) Interfund grant received quarterly. Payments have been requested e) Less than planned expenditures due to open positions f) Less than planned expenditures due to Measure 57 tax amount 580,654 580,654 570,000 Page 10 CHILDREN & FAMILIES COMMISSION Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Federal Grants Title IV - Family Sup/Pres HealthyStart Medicaid Level 7 Services State Prevention Funds HealthyStart /R-S-G OCCF Grant Program Fees Charges for Svcs-Misc Court Fines & Fees Interest on Investments Donations Interfund Grants Total Revenues Year to Date Year End Budget Actual Variance FY % Coll. % FBudget Protection Variance $ 467,111 $ 556,143 $ 89,032 100% 119% $ 467,111 $ 556,143 $ 89,032 199,659 192,200 (7,459) 26,219 30,155 3,936 63,333 19,205 (44,128) 171,988 154,986 (17,002) 16,333 58,017 41,684 207,892 193,653 (14,239) 363,469 383,499 20,030 - 2,913 2,913 5,333 1,161 (4,172) 52,000 60,908 8,908 3,333 2,838 (495) - 71 71 80,583 240,822 160,239 1,190,142 1,340,428 150,286 Trans from General Fund 181,976 181,976 - 67% 67% 272,960 272,960 - Total Transfers In 181,976 181,976 - 67% 67% 272,960 272,960 - TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS 1,839,229 2,078,547 239,318 67% 82% 67% 64% a) 299,488 305,416 5,928 67% 77% a)b) 39,329 39,534 205 67% 20% a)c) 95,000 85,000 (10,000) 67% 60% a)b) 257,982 196,898 (61,084) 67% 237% d) 24,500 77,622 53,122 67% 62% a)b) 311,838 258,203 (53,635) 67% 70% a)b) 545,203 509,579 (35,624) 67% n/a e) - 3,500 3,500 67% 15% 8,000 8,000 - 67% 78% f) 78,000 79,485 1,485 67% 57% 5,000 5,000 - 67% n/a e) - 300 300 67% 199% g) 120,875 320,875 200,000 67% 75% 1,785,215 1,889,412 104,197 Exp. 2,525,286 2,718,515 193,229 403,413 391,768 11,645 67% 65% h) 605,119 574,945 30,174 1,124,653 826,617 298,036 67% 49% i) 1,686,979 1,631,476 55,503 67 - 67 67% 0% 100 100 - 155,392 - 155,392 67% n/a 233,088 233,088 1,683,525 1,218,386 465,139 67% 48% NET (Resources - Requirements) 155,704 860,161 704,457 Beginning Net Working Capital per Requested Budget 2,525,286 2,206,521 318,765 511,994 511,994 511,994 a) Grant payments received normally within 60 days after the end of each quarter b) FY 2012 and FY 2013 Intergovernmental Agreement finalized funding levels from OCCF. Community Schools grant included in year-end projection at $9,484. Additional Casey Foundation grant of $11,214 received c) Medicaid revenues reduced due to lower projections d) Youth Suicide Prevention grant increased by $5,000. Runaway/homeless youth grant from DHS not budgeted for $48,122 e) Youth Suicide Prevention training donations & fees expected to be received f) Court fees projected to be higher than estimated in the original budget g) Two additional grants of $55,000 & $180,000 awarded. $55,000 received in last fiscal year, $20,000 grant from OHP expected h) Personnel costs lower due to part-time Early Childhood Specialist; eliminated the extra help allocation of $5,000 i) Sub-grant expenditures paid quarterly. Federal grant amount increased and SPF-SIG grant expenditures added $21,214 in expenditures added, remaining $10,000 for staff expenses Page 11 SOLID WASTE Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,092,508 $ 1,141,691 $ 49,183 100% 105% $1,092,508 $ 1,141,691 $ 49,183 Revenues Miscellaneous 14,667 12,519 (2,148) 67% 57% 22,000 22,000 - Franchise 3% Fees 133,333 85,344 (47,989) 67% 43% a) 200,000 200,000 - Commercial Disp. Fees 573,333 566,135 (7,198) 67% 66% 860,000 860,000 - Private Disposal Fees 876,000 855,757 (20,243) 67% 65% 1,314,000 1,314,000 - Franchise Disposal Fees 2,666,667 2,647,207 (19,460) 67% 66% 4,000,000 4,000,000 - Yard Debris 48,667 57,840 9,173 67% 79% b) 73,000 80,000 7,000 Special Waste 16,667 3,135 (13,532) 67% 13% c) 25,000 10,000 (15,000) Interest 5,000 7,273 2,273 67% 97% 7,500 9,500 2,000 Leases 1 6,793 6,792 67% n/a d) 1 10,394 10,393 Donations - 2,880 2,880 67% n/a e) - 2,880 2,880 Sale of Reportable Assets - 15,904 15,904 67% n/a f) - 15,904 15,904 Recyclables 20,000 52,586 32,586 67% 175% g) 30,000 72,000 42,000 Total Revenues 4,354,335 4,313,372 (40,963) 67% 66% 6,531,501 6,596,678 65,177 TOTAL RESOURCES 5,446,843 5,455,064 8,221 67% 72% 7,624,009 7,738,369 114,360 REQUIREMENTS Exp. Expenditures Personal Services 1,114,399 1,063,268 51,131 67% 64% 1,671,598 1,623,865 47,733 Materials and Services 1,928,701 1,672,685 256,016 67% 58% 2,893,052 2,985,828 (92,776) Debt Service 647,489 398,826 248,663 67% 41% h) 971,233 971,233 - Capital Outlay 114,667 117,759 (3,092) 67% 68% 172,000 179,930 (7,930) Transfers Out-Road 190,515 142,887 47,629 67% 50% 285,773 285,773 - Trans Out-Post Closure 266,667 200,000 66,667 67% 50% 400,000 400,000 - Trans Out-Equip Reserve 166,667 250,000 (83,333) 67% 100% i) 250,000 250,000 - Trans Out-Capital Res 282,667 212,000 70,667 67% 50% 424,000 424,000 - Contingency 370,902 - 370,902 67% n/a 556,353 556,353 TOTAL REQUIREMENTS 5,082,674 4,057,424 1,025,250 67% 53% 7,624,009 7,120,629 503,380 NET (Resources - Requirements) 364,169 1,397,639 1,033,470 - 617,740 617,740 Beginning Net Working Capital per Requested Budget 617,740 a) Due April 15, 2012 b) Seasonal item-Fall and Spring c) Dependent on special clean-ups such as asbestos and contaminated soil d) Revenue from rent on Rickard Road property, not included in original budget e) Incentive for energy efficient lighting upgrade in Knott Transfer Station building f) Sold glass crusher at auction g) Recycling markets are higher than expected. Often it can be seasonal Page 12 h) To be expended in November ($398,827) and May ($572,406) i) Budgeted amount transferred in September. RISK MANAGEMENT Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments Other Interest TOTAL REVENUES TOTAL RESOURCES Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Repair / Replacement Total General Liability PROPERTY DAMAGE Insurance Repair / Replacement Total Property Damage VEHICLE Professional Service Insurance Loss Prevention Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Insurance Loss Prevention Miscellaneous Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance $2,100,000 $2,039,937 ($60,063) 167,237 167,237 0 207,755 207,755 0 118,873 118,873 (0) 982,629 982,629 0 168,289 168,504 215 3,333 224 (3,110) 13,333 64,732 51,399 1,000 975 (25) 33 - (33) 12,000 9,800 (2,200) 10,000 9,635 (365) 33 - (33) 1,684,517 1,730,364 45,847 3,784,517 3,770,301 (14,216) 110,162 177,176 196 109,664 5,517 266,667 402,715 (136,048) 116,097 67,605 200,149 183,702 16,447 376 10,398 45,285 67,657 56,059 11,598 100% 97% $2,100,000 $2,039,937 ($60,063) 67% 67% 250,855 250,855 - 67% 67% 311,633 311,633 - 67% 67% 178,310 178,310 - 67% 67% 1,473,944 1,473,944 - 67% 67% 252,433 252,433 - 67% 4% 5,000 5,000 - 67% 324% 20,000 75,000 55,000 67% 65% 1,500 1,500 - 67% 0% 50 50 - 67% 54% 18,000 14,000 (4,000) 67% 64% 15,000 15,000 - 67% 0% 50 50 - 67% 68% 2,526,775 2,577,775 51,000 67% 81% 4,626,775 4,617,712 (9,063) Ex . Total Direct Insurance Costs Insurance Administration: Personal Services Materials & Service Capital Outlay Total Insurance Administration Transfers Out TOTAL REQUIREMENTS NET 692,551 74,782 37,407 21,772 533,333 826,511 (293,178) 166,667 115,474 51,193 67% 101% 400,000 475,000 (75,000) 67% 61% 300,223 278,000 22,223 67% 55% 101,485 80,000 21,485 67% 103% 800,000 1,100,000 (300,000) 67% 46% 250,000 250,000 - 1,234,472 1,584,461 (349,989) 67% 86% 1,851,708 2,183,000 (331,292) 196,238 174,404 21,834 111,811 93,294 18,517 67 - 67 308,116 267,698 40,418 4,800 3,600 1,200 1,547,388 1,855,759 (308,371) 2,237,129 1,914,542 (322,587) Beginning Net Working Capital per Requested Budget Contingency is $2,305,693. 67% 59% 294,357 294,357 - 67% 56% 167,717 167,717 - 67% 0% 100 - 100 67% 58% 462,174 462,074 100 67% 50% 7,200 7,200 - 67% 80% 2,321,082 2,652,274 (331,192) • 2,305,693 1,965,438 (340,255) 2,000,000 Page 13 DESCHUTES COUNTY 911 Statement of Financial Operating Data Eight Months Ended February 29, 2012 Year to Date Revised Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance RESOURCES: Beg. Net Working Capital $6,400,000 $ 7,559,639 $ 1,159,639 100% 118% $6,400,000 $7,559,639 $ 1,159,639 Revenues Property Taxes - Current 3,989,182 5,845,054 1,855,872 67% 98% 5,983,773 6,117,731 133,958 Property Taxes - Prior 133,333 214,917 81,584 67% 107% 200,000 225,000 25,000 Federal Grants - 184,578 184,578 67% n/a - 203,958 203,958 State Reimbursement 36,000 10,836 (25,164) 67% 20% a) 54,000 27,000 (27,000) Telephone User Tax 500,000 381,366 (118,634) 67% 51% 750,000 750,000 - Grant - Sunriver Serv Dist - 22,500 22,500 67% n/a - 22,500 22,500 Data Network Reimb. 18,133 34,698 16,565 67% 128% b) 27,200 34,698 7,498 Jefferson County 23,333 26,581 3,248 67% 76% 35,000 35,000 - User Fee 34,667 4,313 (30,355) 67% 8% c) 52,000 52,000 - Police RMS User Fees 132,667 - (132,667) 67% 0% d) 199,000 199,000 - Contract Payments 21,333 33,061 11,728 67% 103% b) 32,000 33,061 1,061 Miscellaneous 6,000 7,457 1,457 67% 83% 9,000 9,000 - Interest 23,333 36,330 12,997 67% 104% 35,000 55,000 20,000 Interest on Unsegregated Tax 533 508 (25) 67% 64% 800 800 - Donations - 750 750 67% n/a - 750 750 Total Revenues 4,918,514 6,802,948 1,884,434 67% 92% 7,377,773 7,765,498 387,725 TOTAL RESOURCES 11,318,514 14,362,586 3,044,072 67% 104% 13,777,773 15,325,137 1,547,364 REQUIREMENTS: % Exp. Expenditures Personal Services 2,827,223 2,515,983 311,240 67% 59% 4,240,834 3,800,000 440,834 Materials and Services 1,284,904 1,147,701 137,203 67% 60% 1,927,356 1,927,356 - Capital Outlay 756,413 357,872 398,541 67% 32% 1,134,620 1,134,620 - Transfers Out 333,333 500,000 (166,667) 67% 100% e) 500,000 500,000 - Contingency 3,983,309 - 3,983,309 67% n/a 5,974,963 - 5,974,963 TOTAL REQUIREMENTS 9,185,182 4,521,556 4,663,626 67% 33% 13,777,773 7,361,976 6,415,797 NET (Resources - Requirements) 2,133,332 9,841,030 7,707,698 - 7,963,161 7,963,161 Beginning Net Working Capital per Requested Budget 8,000,000 a) GIS/MSAG monthly billings to Oregon Emergency Management-projected revenue overestimated. Projection revised to $27,000 b) Invoiced annually; all expected revenues received c) US Forest Service invoiced $2156.25 quarterly. Crooked River Ranch invoiced annually June 30th. Payment will not be received from Crooked River Ranch until FY 2013 d) Fees expected to be billed in March e) Entire amount budgeted transferred to reserve fund in September Page 14 Health Benefits Trust Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges PIT Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Fees for Clinic Services Federal Payment (ERRP) Prescription Rebates Interest Total Revenues TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials 8 Services Claims Paid-Medical/Rx Claims Paid-Dental/Vision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Other Total HBT - Dept 31 Deschutes On-site Clinic Healthstat Medications/Drugs Medical Supplies Equipment Miscellaneous Total DOC Deschutes On-site Pharmacy Remodeling Costs Total Pharmacy Capital Outlay Contingency Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $15,500,000 $ 15,829,888 $ 329,888 100% 0 $15,500,000 $15,829,888 329,888 8,010,474 8,028,967 18,493 67% 67% 12,015,711 12,015,711 33,333 20,419 (12,914) 67% 41% 50,000 50,000 420,000 419,820 (180) 67% 67% 630,000 630,000 840,000 865,797 25,797 67% 69% 1,260,000 1,260,000 - 333,333 574,175 240,842 67% 115% 500,000 750,000 250,000 - 200 200 67% n/a - 200 200 150,431 150,431 67% n/a ' - 150,431 150,431 - 81,117 81,117 67% n/a - 81,117 81,117 53,333 71,571 18,238 67% 89% 80,000 100,000 20,000 9,690,474 10,212,497 522,023 67% 70% 14,535,711 15,037,459 501,748 25,190,474 26,042,385 851,911 92% 103% 30,035,711 30,867,348 831,637 Exp. 100,812 90,632 10,180 67% 60% 151,218 151,218 - 8,316,190 7,810,593 505,597 67% 63% a) 12,474,284 11,604,394 869,891 1,242,649 1,293,589 (50,940) 67% 69% a) 1,863,974 1,921,904 (57,930) - (59,167) 59,167 67% n/a - (59,167) 59,167 233,333 235,071 (1,737) 67% 67% 350,000 350,000 - 100,000 155,263 (55,263) 67% 104% 150,000 155,263 (5,263) 213,333 211,761 1,573 67% 66% 320,000 320,000 33,333 32,398 935 67% 65% 50,000 50,000 36,667 34,242 2,424 67% 62% 55,000 55,000 94,108 81,762 12,346 67% 58% 141,162 141,162 - 10,370,425 9,886,143 484,282 67% 64% 15,555,638 14,689,774 865,864 638,133 441,567 196,566 67% 46% 957,200 9579200 - 216,667 99,740 116,927 67% 31% 325,000 325,000 2,000 20,496 (18,496) 67% 683% 3,000 30,000 (27,000) 2,667 150 2,517 67% 4% 4,000 4,000 3,633 7,033 (3,400) 67% 129% 5,450 10,000 (4,550) 863,100 568,987 294,113 67% 44% 1,294,650 1,326,200 (31,550) 0 27,697 (27,697) 67% n/a - 40,000 (40,000) - 27,697 (27,697) 67% n/a - 40,000 (40,000) 133 - 133 67% n/a 200 - 200 8,790,149 - 8,790,149 67% nla 13,185,223 - 13,185,223 TOTAL EXPEND/REQUIREMNTS 20,124,619 10,573,459 9,551,160 67% 35% 30,035,711 16,055,974 13,979,737 NET (Resources - Requirements) 5,065,855 15,468,926 10,403,071 - 14,811,374 14,811,374 Beginning Net Working Capital per Requested Budget 14,500,000 ' Early Retirement Reinsurance Program (ERRP). Federal program to help pay the cost of insuring retirees who are not yet Medicare eligible. a) Projection based on annualizing 35 weeks of claims paid. YTD actual is $291,774 per week. Page 15 Deschutes County - Fair and Expo Center YTD-Budget Basis Commissioners Statement of Financial Operating Data Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Receipts: Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Grants Interfund Contract Miscellaneous Total Receipts Transfers In General Fund (001) Room Tax (160) Welcome Center (170) Annual County Fair (619) Reserve Fund (617) Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Total Expenditures Transfers Out - Reserve Fund Contingency Year to Date Budget (8/12 of annual) Actual Variance FY % Coll. % Year End Budget Projection Variance $ 75,000 $ (40,601) $ (115,601) 100% -54% $ 75,000 $ (40,601) $ (115,601) 403,333 337,748 (65,586) 67% 56% 605,000 546,748 (58,252) 1,000 140 (860) 67% 9% 1,500 640 (860) 38,667 14,233 (24,434) 67% 25% 58,000 37,233 (20,767) 4,000 2,925 (1,075) 67% 49% 6,000 8,925 2,925 20,000 6,346 (13,654) 67% 21% 30,000 33,346 3,346 146,667 89,549 (57,118) 67% 41% 220,000 165,549 (54,451) 74,667 39,000 (35,667) 67% 35% 112,000 122,000 10,000 - - - 67% n/a - 34,900 34,900 31,333 - (31,333) 67% 0% 47,000 47,000 - 4,538 8,758 4,220 67% n/a 6,807 9,796 2,989 724,205 498,698 (225,507) 67% 46% 1,086,307 1,006,137 (80,170) 113,333 113,336 - 67% 67% 170,000 370,000 200,000 17,163 17,160 - 67% 67% 25,744 25,744 - 55,200 55,200 - 67% 67% 82,800 82,800 - 146,667 220,000 73,333 67% 100% 220,000 220,000 - 67 - (67) 67% 0% 100 - (100) 332,429 405,696 73,267 498,644 698,544 199,900 1,131,634 863,793 (267,841) 67% 52% 1,659,951 1,664,080 4,129 Exp. 577,345 548,999 28,346 67% 63% 320,707 405,289 (84,582) 67% 84% 76,712 71,266 5,446 67% 62% 67 - 67 67% 0% 974,831 1,025,554 (50,723) 6,667 10,000 (3,333) 67% 100% 125,137 - 125,137 67% n/a TOTAL REQUIREMENTS 1,106,634 1,035,554 71,080 67% 62% NET(Resources - Requirements) 25,000 (171,761) (196,761) Beginning Net Working Capital per Requested Budget 866,018 830,737 35,281 481,060 642,913 (161,853) 115,068 115,068 - 100 22,000 (21,900) 1,462,246 1,610,718 (148,472) 10,000 10,000 - 187,705 - 187,705 1,659,951 1,620,718 39,233 43,362 43,362 45,000 Page 16 H U W ti O a a, a H a U c 0 0 z a~ a~ N r cm C) C_ N N C13 ` 0 U 7 U .5 N `m LL y~+ (n 7 D ~ a CD U C 0 O p U w c c ~ o O CL Z m C W v O N LU w O O O M M s a M ti C) 00 O' ' O co O C) O 0 O ' CD O r- O O N O O O O N 1T_ r T V r- v c_ et T O M 0 0 0 CO) O O M O O m (0 M I- O t0 1~ O r- O O 00 O O O (0 O O (0 CM O T 00000 0 00 ' 0000 f0 O(M M ' O I O N O O N CA O O r- O N M N - M r~ N CD C) CN C) ~ C:) CO fl- C) LO LO C4 14, IV CD ~ 00 N IT M O O O M O O m O O M O O M M I~ O M O- O O T O O co O O co - M O T 0000 ' O 00 ' (000 ' ( ctm C'M O N O O h O O r- O N M N - Cl) O N O co O (0 It O D O N N M (0 i~ ~p Z, C) CD CD X m C) 0) 00 M - Cf) 0 0 00 0) O 0 0 0 O O M q * 0) 0) ' 0000 0 O M O ON N ' N N CN LO C) N ~ O O N O N LO O O LO ti IT (0 O V le to r' N ~ r T O O O Cif 0 M I i i I I , M i i M M ai ~ of r' rn T as T cM000 M O OCO M (0 MO M 01 IT c- O O 00 OR O Cl 00 O O M d 0) 0) ' O O O O PA (0 ' ' 00 (0 O N N ' 00 co O O N N M O 0 N M O O M 0 0 (0 O d ~ d O r- N r V N N O U (D ~ N C E C V :3 C) CN CD co U co o~S (n V y U) 06 ay 0) N CA O tll 4) O LL LL CD _ fn ' 0) 0) m a _ ~ co N C E U j 7 (D S U O R IM C .c N N N F- x+25 'a) rn -a 0 U (D Q ai O N -co p - c c y _ O . rn u aoo nm LUp~rn c~~'= >0 cts ~Lu c r c L, c ca T F- N F is c y y ( N 0) O O. X m<LLI c(D CL _LL :3 4 cU OyJW O U O -J LU 4. Z M r O N ,q N EA ~ O LL C LL ~ O O U cl N C C) ma C E :3 CL O U > m p c U 0) O E O CL E N m o ` y 0 O O N ~ N 7 ~ O L N 0) ~ t ~ O N r } O LL N c } LL U C_ .O+ Q~ L m Ca (D Ca Q o m m 3 Q rnN C cu Q °O NL m m LO O Cl) rn N U) CO C Z 'v W LL N N 0 N m (0 Cl) U) a) W U) U c Z 0) ~ o C) ~U 0Z Zw LO O co O ch O O O O Deschutes County Bethlehem Inn (Fund 128) Eight Months Ended February 29, 2012 RESOURCES: Beg. Net Working Capital Revenues Grants - Private Lease Payments Total Revenues Budget Actual Variance FY % Coll. % I Budget I Projection I Variance $ (2,711,235) $ (2,716,581) $ (5,346) 100% 100% $ (2,711,235) $ (2,716,581) $ (5,346) 1,867,885 - (1,867,885) 67% 16,272 18,306 2,034 67% 1,884,157 18,306 (1,865,851) 67% 0% 2,801,827 - (2,801,827) 75% 24,408 24,408 - 1% 2,826,235 24,408 (2,801,827) TOTAL RESOURCES (827,078) (2,698,275) (1,871,197) 67% -2346% 115,000 (2,692,173) (2,807,173) REQUIREMENTS: Exp. Expenditures Debt Service: Interest Expense 10,000 12,591 (2,591) 67% 84% a) 15,000 17,000 (2,000) Interest Payment 66,667 - 66,667 67% 0% 100,000 - 100,000 TOTAL REQUIREMENTS 76,667 12,591 64,076 67% 11% 115,000 17,000 100,000 NET (Resources - Requirements) (903,745) (2,710,865) (1,807,120) a) Interest on February 2012 negative cash balance: $1,225.85. b) Inception through February 29, 2012 Revenues - Lease Payments $ 42,714 Expenditures: Land/Building (Amertitle) - July 2007 2,241,313 Hickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 235,667 Total expended 2,753,579 Net $ 2,7~ 10,865) b) - (2,709,173) (2,707,173) Deschutes County General Support Services - BOCC Conference/Seminar, Education/Training and Travel Expenditures and BOCC - County College Expenditures FY 2012 BOCC Conference & Travel Jul Aug Sep Oct Nov Dec Jan Feb YTD Total Tammy Baney T - - Conf/Sem & EduclTraining 665 - - 305 - - 15 - 75 - - 1,060 Travel Meals - - - 220 - 30 ~ 90 - - 340 _ Accommodations 996 - 211 429 _ - - 1,518 3,154 Airfare - Mileage reimbursement - 794 677 309; 529 2,309 Ground Transport/Parking - - 150 - - - - 150 Total Baney 1,661 - 1,375 734 722 j 399 2,123 - 7,013 Alan Unger Conf/Sem & Educ/Training 665 - - 305 45 - 75 30 1,120 Travel Meals - - - - Accommodations 1,131 - - 322 - - - - 1,452 Airfare Mileage reimbursement_ - I - - - - _ - - - - - - ' - - - Ground Transport/Parking Total Unger 1,796 - - - 627 45 - 75 30 2,572 Tony DeBone Conf/Sem & Educ/Training 665 305 45 535 30 1,580 Travel Meals _ Accommodations ~ 908 ! - - 429 - - - - 1,337 Airfare 573 - 573 Mileage reimbursement - 300 - 146 - 163 138 - 748 Ground Transport - 54 54 Total Other 1,573 354 - 880 45 163 1,246 30 4,291 Total - BOCC Department - Conf/Sem & Educ/Trainin g 1,995 T _ 915 105 685 60 ! 3,760 Travel Meals - - 220 - 30 1 90 - - 340 Accommodations - 3,034 ! - 211 1,179 - - 1,518 - 5,943 Airfare ~ - 573 - 573 Mileage Reimbursement 300 794 146 I 677 472 668 - _ 3,056 Ground Transport - 54 150 - - - - - 204 Total - BOCC Department - 5,029 : 354 1,375 2,240 812 ' 562: 3,444 60 13,876 FY 2012 Budget 14,750 Percent of FY 2012 Budget Expended 94.1% BOCC County College Office/Copier Supplies - - - - - 120 - 59 11 9 2 - - - 201 Meeting Supplies - - 556 829J 788 - - - - 2,172 - ! - I ~ - 675 ' 829 847 - - 11 I_ - 12 _ 2,373 2/24/2012 ES Department of Solid Waste 61050 SE 27th Street • Bend, Oregon 97702 (541) 317-3163 FAX (541) 317-3959 To: Board of County Commissioners From: Timm Schimke cc: Erik Kropp Date: March 23, 2012 Re: Landfill Gas to Energy Project Update I would like to update you on the status of the landfill gas to energy project Contract Status: Several draft versions of a contract between Waste to Energy Group (WTEG) and Deschutes County have been passed back and forth and we are close to agreement on terms. County Counsel has not reviewed the document yet although I have discussed the approach with him in the past. We have incorporated some provisions based on concerns we have heard from citizens at recent public meetings. If the County ultimately decides to move forward, we will need to complete the process required for a special procurement. This includes generating findings to support the special procurement and publishing a notice of our intent to contract directly with WTEG rather than soliciting proposals. This begins a 14 day period for potential protests to be filed. Permitting: We are nearing completion of an application for a Research, Development & Demonstration (RD&D) permit to be submitted to the Department of Environmental Quality (DEQ). Two divisions of DEQ will consider our application (Air Quality and Solid Waste) The main disposal permit for the landfill is in the process of being renewed, and we expect the RD&D provisions to be incorporated into the renewal as opposed to a separate permit. DEQ is supportive of the project to this point. Public Outreach: The Department has held two public meetings on the project to date. WTEG made a presentation of the proposed project, followed by a question and answer period. The first meeting was intended for neighbors of the landfill. Invitations were sent to about 50 residences around the landfill. Only one neighbor, Mr. David Poboisk, attended the meeting. We had a couple of other stakeholders attend as well (a CEC manager, and a couple representatives from vendors we work with). As you know, Mr. Poboisk continues to express concerns about the project. I am sure he has discussed Quality Services Performed with Pride his concerns with his neighbors. Another set of about 50 invitations went out to the environmental and business development community for the second meeting. About a dozen people attended that meeting. It appeared that the proposed project was fairly well received. There was also some discussion more general in nature about solid waste management in the future. Following our meetings, Mr. Poboisk organized two meetings as well. A gentleman from the Energy Justice Network made a presentation about landfills in general and landfill gas to energy projects. The Energy Justice Network is a not-for-profit environmental advocacy organization based in Pennsylvania. I attended one of the meetings which had less than a dozen participants, and I understand the other meeting had a better turn out. I thought the meetings were beneficial and allowed us to better understand the concerns that were expressed. We have taken that information and are taking steps to alter the project to best address the concerns. We intend to clearly show that we are not negatively impacting groundwater or air quality through continual monitoring of both of these areas of concern. Next Steps: Since the County has not held a publicly noticed meeting on the project, and recognizing the concerns that have been expressed, I am recommending that we hold one more meeting to gather input from the community, and assess the need for further outreach after that. All participants at the meetings that were held were informed of the fact that there will also be an opportunity to give input both through the DEQ permit renewal process, and when the BOCC considers signature of the contract. LA PINE, OREGON LAND TRANSFER December 11, 2009 This map prepared at the request of Senator Wyden R10E R11 E T 21 S T 22 S 28 1 27 W 26 5 30 I Z e 3 '.`x:. .1 ~ 35 4 . 33 36 31 _ c l - CITY BU ESS 4 ROAD N WE S 4 8 3 2 6 Q 1:40,000 (when plotted at 8.5"x 11") N 0.25 o 0.25 0.5 OF ~ Miles ' t; 0.25 0 0.25 0.5 Kilometers " ITS 97 9 0 r,.. Q : :Parcel P arcel z REED R x; r •.R. Ras E C . Parcel l * ,r' 15 m 16 X FINLEY 14 BUTTE ROAD" ' 13 For Internal Use O 1y q. No warranty is made by the Bureau of Land Management as to the accuracy, reliability, or completeness of these data for individual or aggregate use with other data. Original data were compiled from various sources. This information may not meet Nauonal Map Accuracy Standards. This product was ital means and may be updated h di ed throu _ develo g g p without notification. M09.01-05 m 21 22 j 23 24 19 R10E LEGEND Power Sub-Station Administered Land Q Federal Lands Proposed - Bureau of Land for Transfer Management U.S. Forest Service Transportation Private or Other 97 Federal Highway - Road H11t R° IR G5 (a K Area T 21 S T 22 S Community Development Department Planning Division Building Safety Division Environmental Soils Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM To: Board of County Commissioners From: Nick Lelack, AICP, Planning Director Date: March 28, 2012 Re: Historic Landmarks Commission Appointments BACKGROUND & SUMMARY Beginning in April 2012, the Deschutes County Historic Landmarks Commission (HLC) will be comprised of five (5) members. The Board of County Commissioners (Board) appoints four members to the Commission. One member represents the Pioneer Association. Commissioner Bill Olsen serves in this capacity. Previously, the Board indicated it will reappoint Commissioner Olsen to a new 2-year term from April 1, 2012 to March 31, 2014. Of the four new commissioners, one will be appointed to a 2-year term (April 1, 2012 - March 31, 2014) and the other three will be appointed to 4-year terms (April 1, 2012 - March 31, 2016). The City of Sisters may appoint one member, which it did on March 8, 2012. The City appointed Dennis Smidling. Deschutes County initiated recruitment for three new HLC members from January 25, 2012 to February 24, 2012. The County received 11 applications from highly qualified people. A panel consisting of County Commissioner Alan Unger, Deschutes County Historic Landmarks Commission Chair Heidi Slaybaugh (her term will end on March 31, 2012 and she will then serve as the Bend Landmarks Commission Chair), and Planning Director Nick Lelack reviewed the applications. The panel recommends appointing current HLC ex-officio member Sharon Leighty as a full voting member of the HLC. The panel then interviewed six candidates on March 23, 2012. The panel asked each candidate the same following questions: 1. Why would you like to serve on the Historic Landmarks Commission? Please describe your interest and knowledge of local history? 2. Please briefly describe your profession, education and experiences and how they might contribute to the Historic Landmarks Commission. Quality Services Performed with Pride 3. How would you describe your attitude toward and perspective on the importance of historic preservation programs in local land use planning and economic development? 4. Please describe your knowledge of and/or experience using the Secretary of the Interior's Standards and Guidelines for Rehabilitation, local historic preservation codes, reading plans, understanding architectural terms, and/or inventories of historic resources, if any. 5. Please describe your knowledge of and/or experience restoring or rehabilitating historic structures, and/or construction practices, if any. 6. Please describe your experience serving on local boards, committees, commissions, etc. Do you have any experiences with public hearings and hearing procedures? 7. Please describe your experience with historic preservation law, grants, and/or funding resources, if any. 8. Are you interested in serving as an ex-officio member? YES / NO All six interviews went extremely well. PANEL RECOMMENDATIONS The panel unanimously recommends the Board appoint Broc Stenman and Dr. H. Delight Stone as full voting members of the HLC. In addition, Deschutes County Code (DCC) 2.28.040(A)(7) grants the Board the authority to appoint ex-officio members. DCC 2.28.040(D) states: D. Ex-Officio Members. 1. In addition to the five voting members, there shall be an undetermined number of Commissioners called "ex officio members" who will act in a non-voting, advisory capacity to the Landmarks, Commission and County staff. 2. These ex officio members shall not be entitled to vote and are not required to reside within Deschutes County. 3. These persons shall be representative of organizations including, but not limited to, the United States Forest Service, United States Bureau of Land Management, the County building division, the American Institute of Architects, the Confederated Tribes of Warm Springs, Bums Paiute Tribe, and Klamath Tribes. The panel recommends the Board appoint the following four ex-officio members: Ray Solley, Rachel Stemach, Christine Horting-Jones and Kelly Madden. If the Board supports the panel's recommendations, the HLC membership would be comprised of: 1. Bill Olsen, Pioneer Association April 1, 2012 - March 31, 2014 2. Dennis Smidling, City of Sisters April 1, 2012 - March 31, 2016 3. Sharon Leighty, Unincorporated April 1, 2012 - March 31, 2014 4. Dr. H. Delight Stone, Unincorporated April 1, 2012 - March 31, 2016 5. Broc Stenman, Unincorporated April 1, 2012 - March 31, 2016 6. Ray Solley, Ex-Officio April 1, 2012 - March 31, 2016 7. Rachel Stemach, Ex-Officio April 1, 2012 - March 31, 2016 8. Christine Horting-Jones, Ex-Officio April 1, 2012 - March 31, 2016 9. Kelly Madden, Ex-Officio April 1, 2012 - March 31, 2016 BOARD APPOINTMENTS / OPTIONS The Board may make appointments to a commission at any public meeting by a motion and approval by the majority of commissioners. The appointments are reflected in the meeting minutes. The Board's options include: 1. A motion to approve the panel's recommendations and appoint the candidates to the recommended positions and terms (except the City of Sisters member). 2. A motion to appoint the slate of candidates with revised positions (except the City of Sisters) and/or terms. 3. A motion to appoint a different slate of candidates (except the City of Sisters). 4. Initiate a new recruitment for HLC members.