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2012-1598-Minutes for Meeting April 02,2012 Recorded 5/24/2012C9G~vTes c~L m 2~ o PUBLIC SAFETY COORDINATING COUNCIL MINUTES OF MEETING MONDAY, APRIL 2, 2012 Allen Room, County Administration Building, 1300 NW Wall St., Bend, OR Present were Judge Michael Sullivan; Ken Hales, Corrections; Hillary Sarceno, Children & Families' Commissioner; Board of Commissioners' Chair Anthony DeBone; Jacques DeKalb, Defense Attorney; Erik Kropp, Interim County Administrator; Rob Poirier, 9-1-1 County Service District; Scott Johnson, Health Services; Scott Ramsey, City of Bend; Ernie Mazorol, Court Administrator; and Capt. Erik Utter for the Sheriff's Office. Also in attendance were Chief Jeff Sale, City of Bend Police Department; Officer Carl Rhodes, Oregon State Police; Dave Cook, City of Bend; Beth Bagley, District Attorney's Office; Shelly Smith, KIDS Center; Donna McClung, Oregon Youth Authority; and citizens Scott McGuire, Marilyn Burwell, and Roger Olson of NAMI. Eileen Stein, City of Sisters, and Judge Alta Brady joined the meeting late. No representatives of the media were present. 1. Call to Order & Introductions Judge Michael Sullivan called the meeting to order at 3:30 p.m., at which time the attendees introduced themselves. 2. March Minutes Approval was moved and seconded; the minutes were unanimously passed as written 3. Citizen Input None was offered. DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL I2032-1 RECORDS CLERK IiJ 05/24/2012 08;03;56 AM Minutes of PSCC Meeting Monday, April 2, 2012 Page 1 of 6 4. KIDS Center & Deschutes County MDT 2011 Review Shelly Smith gave a PowerPoint presentation informing the group of the work done by the KIDS Center, trends and how they are working with the Deschutes County Multi-disciplinary Team. They are now tracking instances of children witnessing abuse in the home. Neglect is the #1 form of abuse nationwide. There are many factors involved in neglect, and often there is more than one kind of abuse found during an evaluation. The group has to determine whether abuse was likely and can be substantiated to enable them to deal with the most serious forms and instances of abuse. There is a five- to seven-day wait for an evaluation; this situation has improved over time, because at one time there was a six-week delay except in the case of an emergency. Offenders are most often adults, but there are a lot of juveniles and younger offenders. Most are male. There seem to be fewer juvenile offenders recently because counselors are often able to work with the offenders to learn and address the reasons for their actions. Family Support Advocacy specialists are now used, and this extra assistance helps children to heal more quickly. 478 families were served in 2011, out of 646 referrals. Some did not need an evaluation, but required some kind of support. Therapy for the child victim and family counseling are priorities. Other services provided are: • Assistance with personal care and health care • Assistance with utilities • Housing/shelter issues • Financial assistance • Domestic violence services Behavioral Health counselors provide therapy on site for those enrolled in the Oregon Health Plan. No one is turned away due an inability to pay. Tours are conducted twice a month at the KIDS Center. They have trained 537 adults in the "Darkness to Light" program, and 96 adults took part in internet and technology safety training. Grades K - 5 counselors have been trained in SafeTOUCH curriculum, and many are involved in the Blue Ribbon Campaign. Minutes of PSCC Meeting Monday, April 2, 2012 Page 2 of 6 The number of medical evaluations has gone steadily up, but has been dropping recently. Outreach programs were launched in 2005, resulting in more intake calls. Prevention efforts seem to be having a positive impact. Revenue sources are grants; funding from the cities and County, United Way and individuals; insurance billings have been decreasing due to more people being on the Oregon Health Plan. In-kind revenue is being received through facilities being provided and by the donation of items and services that would otherwise have to be purchased. The highest expense is for evaluations. 88% of revenue went into programs. The Deschutes County Multidisciplinary Team objectives are to provide a safety net, as mandated by Statute; and investigation of child abuse cases. The case review team meets twice a month to evaluate cases that came into the KIDS Center. About 20% concern an adult who is also involved in Parole & Probation at some level. They are working with other counties to keep track of cases that could be multi jurisdictional. All child fatalities are reviewed if potentially suspicious. Judge Sullivan pointed out that these can be significant cases, and the work being done on these cases makes a big difference. 5. Future of Children & Families Commission Hillary Saraceno gave a brief overview on the impacts of recent legislation, some of which will affect the Children & Families Commission. The State Commission on Children & Families will be eliminated in June, but the law is silent on the local commissioners. In any case, those will be gone by June 2013. In the meantime, infrastructure pieces are being put into place, to include 7-20 year-old youth. The Early Learning Council is under the Governor's Office administration hub, with community-based coordinators. This is still being developed and more changes are anticipated next legislative session. Some programs will be different, such as CASA; and the Healthy Family and Relief Nursery programs will be handled through the ELC. Ms. Saraceno said she is not sure how this will work at the local level. In the meantime, they will have to figure out locally how to handle services. Minutes of PSCC Meeting Monday, April 2, 2012 Page 3 of 6 6. State & Local Budgets & Impact on Public Safety Agencies Judge Sullivan asked for comments on the impacts of the FY 2013 budgets on public safety operations. Ken Hales said that Redmond Police Chief Tarbet (who could not attend the meeting) and sent a note indicating that his department is slowly filling vacancies, and the budget has remained in decent shape due to holding some positions open. Revenue is project to be fairly flat for the next budget year. In summary, being shorthanded is hurting them a little but they are managing calls for service appropriately. The Sheriff's Office has eliminated eight FTE through attrition. They will have to tap into the contingency fund to maintain the current level of service. Beth Bagley said there will be no decline or reduction in the District Attorney's Office. Rob Poirier indicated the main budget issue will be the ballot measure in May. If it passes, there will be no decline. If it fails, they will have to try for another local option levy later. With the use of the contingency fund, they will be able to maintain for a while, but after that there will problems. Chief Sale said that they have done a five-year look, and project revenue to remain flat with no additional FTE's. They will keep things where they are and hope to be able to backfill vacancies. Demands for services are up, so they will be coming before the City Council with a service reduction package. They are looking at various scenarios such as on-line reporting, and prioritizing differently. They already do not respond to accidents in parking lots. They will project out and see what needs to be changed. Carl Rhodes of the OSP said they don't anticipate declines in service in Central Oregon. They will not be hiring until 2013, although they are interviewing for a detective position now and will add a K-9 position. They are down one patrol position in the La Pine assignment. They will be moving Gilchrist operations to La Pine in order to use the new facility, since the Gilchrist property went into foreclosure. Minutes of PSCC Meeting Monday, April 2, 2012 Page 4 of 6 Donna McClung explained that the Oregon Youth Authority is experiencing cutbacks, but the legislature added some back in so there was no reduction to local counties. The cuts have been in the secure closed facility beds, and they will probably be taking some reductions on hard beds. This means more of these kids will be in the community. Ernie Mazorol stated that the Courts have taken another hit. There has been a statewide holdback, with some services restored. However, they have been cut 30% since the beginning of the biennium; they are down to 44 from 56 staff, about a 17% reduction at that level, so they are always shorthanded. They are losing a trainer after 14 years who certified those using courtroom technology. This will mean more down time. They are down a courtroom position and probably won't be able to staff one courtroom at all times. They do not take phone calls for three hours a day, but will try to keep counter service going. Some of these positions are probably gone forever. They still have the Family Court, Drug Court, a juvenile referee and Mental Health Court, but they are extremely vulnerable, along with other outcome- based programs. Jacques DeKalb said that defense is fully funded, but they had to go before the emergency board for approval. The number of providers is down, and there is more support for the public defenders' office and consortiums. They have to be aware of potential conflicts of interest if there are multiple defendants in a case. Scott Johnson explained that Health and Behavioral Health are holding the line on interface issues with law enforcement and the courts. Treatment services are being certified for other agencies, which allows more people to get help. They are looking at what is happening on the federal level, and he is not sure where health care insurance requirements are going. Oregon spends about $3 billion on health services through Medicaid. Without reform, this number will be $11 billion by 2013. Crisis intervention training has continued. Shelly Smith said that KIDS Center is bracing for more hits from the State and less funding from foundations. Hillary Saraceno stated that the Children & Families' Commission is trying to hold the line and see how things develop. Minutes of PSCC Meeting Monday, April 2, 2012 Page 5 of 6 Ken Hales noted that Community Corrections is forecasting a zero-growth budget. Parole & probation fees are harder to get now. He is planning for customary increases in salary, benefits and longevity creating a hole in the budget. This means they have to cut expenses elsewhere, such as not filling vacant positions and reducing the workforce next year. Service numbers have remained fairly flat. They are already upside down for the coming budget. They will eliminate some positions due to vacancies, but this will result in a loss of quality control. Restitution is down, but the caseload is up. Erik Kropp said that the County is working with departments on the next budget. He met with the Board of Commissioners to discuss goals. There will be some cuts in various departments. The overall message is to keep service levels the same, and try to maintain reserves in case next year is worse. Commissioner DeBone noted that the world has changed and this can be very depressing. He wants to see a focus on economic development for the area. 7. Other Business. None was offered. Being no other items discussed, the meeting adjourned at 4:30 p.m. Respectfully submitted, Iu' Bonnie Baker Recording Secretary Attachments Exhibit A: Agenda Exhibit B: Sign-in sheets Exhibit C: KIDS Center presentation Exhibit D: Legislative impacts - AOC Minutes of PSCC Meeting Monday, April 2, 2012 Page 6 of 6 z z 0 W 4 J CL N O N N L„ a 4 a clo loo c ~I N ,c Q) a (I z u a a I ~I~I I I I i~ I I III, I, ~I v C 0 m 0 L v L a DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL G~v-cES w co`2~ ❑ { April 2, 2012 - 3:30 p.m. Allen Room, County Administration Building, 1300 NW Wall St., Bend, OR AGENDA I Call to Order & Introductions Judge Sullivan II March Minutes Judge Sullivan Action: Approve March minutes Attachment 1 III KIDS Center & Deschutes County MDT 2011 Review Attachment 2 Shelly Smith Brief Council on trends from KIDS Center and Deschutes County Multi-Disciplinary Team IV Future of Children & Families Commission Attachment 3 Hillary Saraceno Brief Council on impact of legislation V State & Local Budgets & Impact on Public Safety Agencies Judge Sullivan Seek comments on impact of FY 2013 budgets on public safety operations VI Other Business Judge Sullivan T r: Document Reproduces Poorly (Archived) Year in Review 20'11. , t r t ; : tw UKI DS Center a child abuse intervention center Mission Statement Dedicated to the prevention, evaluation and treatment of child abuse S ;Medical Evaluations '646 referrals came from community partners 380 Medical and Forensic Interviews were conducted For each evaluation the team spent: . 3.5hrs on average with families . 6.5hrs on average preparing and writing reports Attachment 2 r Medical Evaluations 5.7 days Is the average wait time for medical evaluations (excludes Karly's Law cases) Alleged Offender statistics !15 Sl H I i ~ ~ K YYn M1v.b a4 Iwffi Vin InY Yin la- IK it ~ I) 1 n IA Family Support Family Support Services begin at the time of a child abuse evaluation offering crisis counseling for the parent/caregiver of children seen at KIDS Center. Empirical evidence shows that abused children who have a supportive parent and receive timely services are more likely to heal, addressthe abuse issues, and grow up to become healthy adults. Family Support Specialists follow-up with each family to assure that needed services are accessed for a healthy and safe family environment. Family Support 478 families served Ar Ie 233 families served without an evaluation r 45 minutes on average was spent with a Family Support Specialist during an evaluation r 2.3 months on average was spent with a Family Support Specialist for ongoing assistance 3 Therapy ,380 child and youth served No child is ever turned away No payment is required . #T Prevention Mission Work to prevent child abuse from happening in " our community through education, training, media campaigns and events. `Ail outreach events are designed to empower individuals to create a community where no child is abused. KIDS Center offers a number of education and training sessions: KIDS Center Tours Darkness to Light: Stewards of Children Internet and Technology Safety Training SafeTOUCH Blue Ribbon Campaign 5 Financials: 2011 Expenditures SMttr ;•:4F. 4 Deschutes County Multidisciplinary Team (MDT) Mission To bring together agencies to wo4cottoborotively on the Issue orchild abuse in on effort to protect and best serve the needs of child victims and theirfomilies. The purpose of ORS 418.747 to 418.796 is to establish and maintain a county multidisciplinary team and protocols for t;mely Investigations of allegations of child abuse and provide comprehensive services to victims of child abuse through coiiaboratfon and a coordinated response. i n Deschutes County, the District Attorney has designated KIDS Center as the Chair and Coordinator of the MDT. MDT OBJECTIVES 1. Protection of the child 2. Comprehensive fact-gathering 3. Consistent interventions utilizing this protocol 4. Coordination between agencies 5. Effective legal Intervention to protect the child and community G. Comprehensive services to children 7 Attachment 3 Legislative Impacts - Early Learning Association of Oregon Counties HB 4165-Early Learning Council HB 4165 removed the sunset on the Early Learning Council (ELC), extended the life of the local Commissions on Children and Families and assures the funding of services during the transition from the State Commission on Children and Families to the ELC. HB 4165 enacts several changes: 1. Removes the sunset on the Early Learning Council. 2. Establishes the Early Learning Council Fund that is separate and distinct from the General Fund. This fund can take donations, receive grants, earn interest and receive money from federal, state and local governments. 3. The Youth Development Council (YDC) is established to oversee a unified system that provides services to school-aged children through 20 years of age. The YDC will function under the direction and control of the Oregon Education Investment Board (OEIB.) 4. The State Commission on Children and Families is abolished and its duties are transferred to the ELC or the YDC. All remaining money in the State Commission is transferred to the ELC. 5. Defines the term Community-Based Coordinators of Early Learning Services (CBC) (these were called "administrative or accountability hubs" before HB 4165): a. Providers of early learning services are accountable. b. Services are cost effective. c. Are outcome based. 6. In order to become a CBC an organization may apply showing the following: a. Show that they are able to coordinate the provision of early learning services to the community. b. The services will be aligned with the local school system. c. Will make advantageous use of the system of public health care and services available through county health departments and other publicly supported programs delivered through, or in partnership with, counties. d. Have a governing body that has the authority to initiate audits, recommend terms of a contract and report to the public and the ELC. The membership of this governing body will be selected through a transparent process. e. Will collaborate on the documentation related to coordinated services. f. Has the ability to raise significant funds from public and private sources to support services. g. The final sign off of an entity wishing to become a CBC is with the ELC. h. The CBC may not use more than 15% of the money received for administrative purposes. Attachment 3 7. An entity applying to be a CBC must show inclusion of, and coordination with, county governments through January 1, 2014. On and after January 1, 2014 an entity applying is required to show that county governments participated in the development of the application. 8. The funding which supports programs currently funded through local commissions on children and families remain unchanged through the biennium ending June 30, 2013, in order to ensure the continuity of programs and services to communities. Timeline Issues: Requires the ELC to report back to the legislature by September 30, 2012 on several topics: a. The unique complexities of providing early childhood special education and early intervention services; b. A comprehensive children's budget for adequately funding early childhood education and development programs; c. The availability, resource and functions of persons who act as family support Mangers. 2. By February 4th, 2013 the ELC shall submit a report to the legislature on the functions and administration of community-based coordinators of early learning services including: contracting criteria and process for implementation and governance, and shall develop the report using a public and transparent process involving stakeholders. (Section 15, (1) and (2) 3. By June 30, 2013 the ELC and the Department of Education will adopt a Head Start Child Development Early Learning Framework and initiate revision to the early childhood foundation standards. 4. By June 30, 2015 the Department of Education shall align Common Core State Standards with Oregon Early Learning System outcomes and with Head Start Child Development Early Learning Framework.