2012-1627-Resolution No. 2012-061 Recorded 6/11/2012�DESCHUTES OFFICIAL
DS CJ 2012_I17
EVIEW�NANCBLANKENSHIPCOUNTY CLERK
COMISSIONERS' JOURNAL
IIIIIIIIIII IIIIIIIIIIIIIIII III 06/1112012 10;28;07 AM
LEGAL COUNSEL
2012-16
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2012-061
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-2600-465.94-41 Deschutes County General Fund,
Grant Projects, Computer Hardware $ 100
TO: 001-2600-465.66-70 Deschutes County General Fund,
Grant Projects, Computers & Peripherals $ 100
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this �th day of June, 2012.
AAT�0a1M &dalk_ �j%�// ,
lI_
Recording Secretary
PAGE I OF 1-RF.SOLUTION N0.2012-061 (06/06/12)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
7
ANTHONY DEBONE. Chair
ALAN UNGER, Vice -Chair
_ 0_tpl�—
TAMMY BANEY, Commissioner
Lacy Nichols
From: David Inbody
Sent: Tuesday, May 15, 2012 10:41 AM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria; Judith Ure
Subject: Appropriation Transfer Request
Attachments: Fund 001-2600 Appropriation Transfer - Capital Outlay.xls
-----Original Message -----
From: Jeanine Faria
Sent: Tuesday, May 15, 2012 9:27 AM
To: Judith Ure; David Inbody
Subject: RE: General Fund/Grant Projects
Last year, $237.28 was expended for utilities, maintenance agreements, copy machine rental, telephone, computer
supplies, custodial supplies, and office & copier supplies between May 15, 2011 and the end of the fiscal year. I don't
know; do you feel lucky? My recommendation is, AT LEAST, to transfer the $100 from capital outlay (this is a
"placeholder" and there is no way you would buy anything that meets the definition of capital outlay for $100). 1 think
that it's not a bad idea to transfer even a bit more appropriation from General Fund Contingency. As it is unlawful to
expend in excess of appropriation and as the County received a letter from the Secretary of State's office requiring the
BOCC to adopt a resolution describing its plans to avoid such unlawful events in the future, I'm a bit more sensitive to
this issue this year.
An Excel file has been attached. If it is determined that additional M & S appropriation is a good idea, just in case, please
attach the Excel file via email to Marty, with a copy to Lacy, requesting that Finance prepare a resolution.
Jeanine
-----Original Message -----
From: Judith Ure
Sent: Tuesday, May 15, 2012 8:52 AM
To: Jeanine Faria; David Inbody
Subject: RE: General Fund/Grant Projects
I don't plan to go go anywhere or purchase anything out of the ordinary during the remainder of the fiscal year, but I
don't know what else is routinely charged to the grant projects budget. I'll defer to Dave Inbody to answer whether the
remaining appropriation is adequate or if an adjustment needs to be made.
Judith M. Ure
Management Analyst
Department of Administrative Services
Deschutes County
541-330-4627
-----Original Message -----
From: Jeanine Faria
Sent: Monday, May 14, 2012 3:32 PM
To: Judith Ure; David Inbody
Subject: General Fund/Grant Projects
The Materials & Services budget for the General Fund - Grant Projects Department for FY 2012 is $7,167. As of today,
the actual expenditures plus what will be expended for ISF charges in June totals $6,900.67. This leaves $266.33
remaining appropriation for FY 2012. It appears a computer ($821.90) and some office furniture ($389.00) were
purchased, yet hadn't been budgeted. There are some M & S items budgeted but nothing has yet been expended
[telephone, printing, travel expenses and subscriptions).
If there are plans to expended more than $266.33 between now and June 30 (an expenditure occurs when the goods or
services are received NOT when the items are paid for), then an appropriation transfer will be necessary.
As you know it is unlawful to over expend a budgetary category. There is no downside to having too much
appropriation.
Please let me know if $266 will be sufficient for the rest of the fiscal year. If not, I will prepare a draft of excel file to
serve as the basis for a resolution.
Thank you.
Jeanine
N
(0
W
2
(0
C
O
a
Q
v
a)
`m
a
d
CL
3 CL
J
Q �
C1 3
3 �
O N_
O O
O N
LL
o L
N N
m E
J -
a �
3 �
m m
c 0
y U
c m
rn o
c c
3 N
0 3
0
c
E
E �
a �
N � N
v V o
SD =m
E
E d
c U O
0 0
ED
o m
o d aN
0.
'
U
(0 '6 N
O
CL p
O W co
V)
C
l0
Q
C)
0
N D)
�v
m
m
X0
0
O
O
O
LL_
O
F-
-C
15
N 3
J V E
U m Q
E �'
rn 3
�-2
E @
E_=
c
�
N
O
N
� 3
�
N O
L
a
m U
v
a
a
❑
O a
=
oa
Z
c =
N
N
EC,CL
a
w F-
U
U
O
0—
CL
O
C
N
o
U
L)
�
UaS
Y
o
d
lA
uiU
S�
d
O
w
a
m
U
d
L
a
U
O
E
=Y
z'
.CDi(9
v
�
)
J
Wv'I
F-
o
0
J
N
N
Q
O
O
O
NN
N
(0
W
2
(0
C
O
a
Q
v
a)
`m
a
d
CL
3 CL
J
Q �
C1 3
3 �
O N_
O O
O N
LL
o L
N N
m E
J -
a �
3 �
m m
c 0
y U
c m
rn o
c c
3 N
0 3
0
c
E
E �
a �
N � N
v V o
SD =m
E
E d
c U O
0 0
ED
o m
o d aN
0.
'
U
(0 '6 N
O
CL p
O W co
V)
C
l0
Q