2012-1631-Minutes for Meeting May 24,2012 Recorded 6/15/2012DESCHUTES COUNTY OFFICIAL RECORDS CJ Y~i1'1631
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
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0611512012
08:06:57
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2012-1631
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
THURSDAY, MAY 24, 2012
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Erik Kropp, Interim County Administrator; and, for a portion
of the meeting, Scott Johnson, Health Services; and Mark Pilliod, County
Counsel.
Chair DeBone opened the meeting at 5:05 p.m.
1. Consideration of Signature Resolution No. 2012-063, Authorizing Receipt
from Accountable Behavioral Health Alliance of Surplus Assets to
Deschutes County.
Mr. Pilliod said that ABHA agreed to release part of their reserves to the other
entities. This means $1.5 million to Deschutes County, to be used
appropriately.
To be able to obtain those funds, a document will need to be produced to show
that if the funds need to be recovered, the parties would be in a position to do
so. The draft resolution says the County will receive the funds but can return
all or some if there is an obligation to cover ABHA expenses. Commissioner
Baney can sign off on the related documents.
Commissioner Unger asked about the $7 million involved. Mr. Pilliod said
they still do not know why there is $7 million and have not heard the answer to
that question. At this point, $3 million will be released. Mr. Pilliod said there
is not a deadline regarding the return of the funds, if that happens. It will be
when the obligations and those that are possibilities are known. This will be a
gradual process, and they cannot really give an exact date. There will be future
agreements on how to handle any other funds.
Minutes of Board of Commissioners' Work Session Thursday, May 24, 2012
Page 1 of 4
ABHA may continue to exist as a different type of entity, and might be able to
provide some services that are within their expertise. However, this would
separate out ABHA from some of the partners. The other entities involved will
be executing similar agreements to meet the overall objectives.
Commissioner Baney said that some are concerned about holding the other
counties harmless. Mr. Pilliod said that if everyone agrees to cover their own
liabilities, their exposure should be limited to the amount that they receive.
This accomplishes what is needed at this time. Something more elaborate will
probably be developed if and when ABHA dissolves.
UNGER: Move signature of Resolution No. 2012-063.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
. Executive Session, under ORS 192.660(2)(h), pending or threatened litigation.
After executive session, Mr. Pilliod presented a Resolution regarding the execution
of a conflict of interest waiver letter with the law firm of Stoel Rives LLP.
LINGER: Move signature of Resolution No. 2012-063.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Scott Johnson left the meeting at 5:30 p.m.
2. Other Items.
Consideration of Approval of Minutes:
• April 1, 2012 Board Retreat
• May 1, 2012 Public Meeting (Landfill Gas to Energy)
• Work Sessions: May 7 and May 9, 2012
• Business Meeting: May 9, 2012
Minutes of Board of Commissioners' Work Session Thursday, May 24, 2012
Page 2 of 4
BANEY: Move approval of the Minutes.
LINGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Chair DeBone indicated he wanted to provide a letter of support regarding the
La Pine Rodeo; the other Commissioners approved.
Chair DeBone said he wants to begin to address the discussion items not yet
schedule listed on the future agenda items report, as soon as possible.
Chair DeBone indicated that he would like to bring the County Forecast
presentation to the La Pine Chamber of Commerce on June 15, the day after it
is presented to the Bend Chamber of Commerce. The Commissioners agreed.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $4,456.47.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District (two
weeks) in the Amount of $377.95.
Minutes of Board of Commissioners' Work Session Thursday, May 24, 2012
Page 3 of 4
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$4,5069558.55.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
At 5:45 p.m., the Board went into Executive Session, called under ORS
192.660(2) (a), to consider the employment of a County officer or employee
(County Forester) - interview.
DATED this i O "'A, Day of 2012 for the
.
Deschutes County Board of Commission ®r
A60A--
Anthony DeBone, Chair
ATTEST:
/
Recording Secretary
Alan Unger, Vice Chair
C'y 6""
Tammy Baney, Co issioner
Minutes of Board of Commissioners' Work Session Thursday, May 24, 2012
Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA - SPECIAL MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MAY 24, 2012 - 5:00 PM
Legal Conference Room, Deschutes Services Building
Executive Session, under ORS 192.660(2)(a), to consider the employment of a
County officer or employee (County Forester).
2. Executive Session, under ORS 192.660(2)(h), pending or threatened litigation.
3. Other Items.
Consideration of Signature of Resolution No. 2012-063, Authorizing
Receipt from Accountable Behavioral Health Alliance of Surplus Assets to
Deschutes County
Consideration of Approval of Minutes:
• April 1, 2012 Board Retreat
• May 1, 2012 Public Meeting (Landfill Gas to Energy)
• Work Sessions: May 7 and May 9, 2012
• Business Meeting: May 9, 2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dales, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-11
COUNTY SERVICE DISTRICT
CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
MEMORANDUM
DATE: May 7, 2012
TO: Deschutes County Commissioners
FROM: Joe Stutler, Deschutes County Forester
RE: County Forester Strategic Work Plans, Past and Future
When Deschutes County made the decision to hire a County Forester it was indeed a long term
commitment to address natural resource issues for the long term. Even though we address
budgets annually, managing natural resources and creating fire adapted communities along with
fire resilient landscapes for the long term are two long term strategic goals. Additionally, we
manage several thousand acres of county owned lands and must constantly demonstrate good
stewardship. The other necessity is the public lands in our county which is approximately 80%,
thus having a strong collaborative voice to represent the interests of the county will continue to
be an ongoing strategic goal. The last strategic goal is supporting law enforcement and other
emergency response agencies during times of wildland fire and other all hazard incidents.
Consequently for the future I see the following as Strategic Program Goals for the Forestry and
Natural Resource Department:
Mission Statement
The Deschutes County Natural Resources Department provides:
• Quality customer service (internal and external) on all natural resources, forestry and
wildland fire issues.
• Leads efforts with Project Wildfire and associated programs, and provides outstanding
interagency coordination with other agencies, homeowner associations and the public.
• Provides expert advice to law enforcement and other emergency services providers for
both wildland fire and other all hazard responses.
Strategic Goals (2012-2017)
• Create and maintain fire adapted communities along with fire resilient landscapes
utilizing Project Wildfire, FireFree, FireWise, Community Wildfire Protection Plans,
County Comprehensive Plan involvement, and participation in the Deschutes
Collaborative Forest Restoration Project.
• Continue being model land stewards for county owned properties, utilizing Best
Management Practices on all land management practices.
• Providing a strong collaborate voice to represent the Deschutes County interests on
public lands.
• Providing strong interagency participation with all agencies, homeowner groups, and
special interest groups while recognizing the publics as key stakeholders in Deschutes
County natural resource, forestry and wildland fire issues.
Supporting law enforcement and other emergency response agencies during times of
wildland fire and other all hazard incidents.
Maximizing grant funding to support both Project Wildfire and County Forester efforts.
Program Costs
Currently the County Forester true costs are $160,000 annually inclusive of salary, fringe
benefits, indirect charges, vehicle, supplies, travel and uniform.
Project Wildfire support and involvement true costs are $65,000 annually. These services are
provided by Memorandum of Agreement with Rural Fire District #2, which in turn contracts the
work.
Total Costs are $225,000 annually. Over the past eight years, utilizing numerous grants and
funding from Secure and Rural Schools legislation has totally funded this program at no cost to
the county. During this period of time grant funding received has been in excess of $10 million.
It is my expectation that even without legislation to provide similar funding e.g. Title III, the
program can expect approximately % of the cost to be covered by future grants, or
approximately $60,000 annually.
For Fiscal Year 2012-2013, the program is adequately funded utilizing both grants and Title III
reserves. If legislation is not enacted this will be a business decision for the BOCC for the
program.
Attached are previous year strategic goals and accomplishments to compare where the
program has been versus the future.
/s/ Joe Stutler
Joseph E. Stutler
Deschutes County Forester
Attachments
Strategic Program Direction
FY 05-10
Actual Program Accomplishment
1. Completion of Community Fire Plans for all neighborhoods, communities
including those unprotected lands in Deschutes County. 100% accomplished,
with Sister updated three times, Coalition, Sunriver, and La Pine all updated
once. Bend and Redmond will be completed by years end.
2. Work with neighborhoods, communities and agencies to implement and
monitor accomplishments from these plans. 100% and ongoing.
3. Resolve the unprotected lands issue for Deschutes County to maximize both
wildland and structural response for fires, and manage/control open burning.
The revision of the burning ordinance and the defensible space ordinance will
address most of those concerns. Until ODF completes the protection
boundary issue (scheduled for January 2011) the exact boundary of
unprotected will in all likelihood change.
4. Address the vacant lot standards on ODF protected lands in Deschutes
County through the classification committee. Completed, SB 360 state wide
was amended as per recommendations from Deschutes County and
successfully re-classified all acres in the County.
5. Complete a strategic plan for Fire Free program and update business plan for
Project Wildfire. 100% complete and implementing.
6. Maintain "practitioner" skills of County Forester in wildland fire and emergency
response. 100% complete and implementing.
7. Implementation of "best management practices" on County-owned properties..
100% complete and implementing except committing direction into policy will
complete by July 1, 2010.
8. Assist with the identification and prioritization of disposal of County-owned
properties. Ongoing with Teresa Rozic, approximately 98% compliance
9. Maximize funding received for the County through federal and state grants for
fuels reduction and other community fire plan opportunities. To date we have
secured approximately $8.5 million from various grant funding and our ration
of grants applications to awards is we receive about 2 grants for every 3 we
submit.
10. Maximize the Title III funding allocations. We have resolved the Title III
funding for SAR training and still remain on track to have approximately
$250,000 in reserves of the first legislation by the end of next Fiscal Year.
MEMORANDUM
DATE: May 25, 2011
TO: Deschutes County Administrator
FROM: Joe Stutler, Deschutes County Forester
RE: 7 year accomplishments
-4111091110-
When Deschutes County made the decision to hire a County Forester it was indeed a
long term commitment to address natural resource issues for the long term. Even
though we address budgets annually, managing natural resources and creating fire
adapted communities along with fire resilient landscapes for the long term are the long
term strategic goals.
To that end we utilize the "intellectual property" from Project Wildfire to achieve these
goals. The County Forester has been the chair of Project Wildfire the last six years-but
the commitment of the 25 person steering committee, the private citizens and agencies
they represent are the real heroes. Consequently when we begin and complete
projects'we "standup" Project Wildfire as the entity and thus receive the credit for all
those that participate. We've found that private citizens and neighborhoods are much
more receptive to Project Wildfire endeavors than an individual government effort.
The following clearly illustrates not what we've spent but what we've bought over time.
• Acres treated on private lands: 99,263
• Seven Community Wild Fire Plans created and updated.
• Eight FireWise Communities created and maintained and there are only nine
communities in Oregon.
• Over 200,000 cubic yards of biomass in 2010 alone.
• The 2011 FireFree event broke 2010 records by 19% with one weekend to go for
the transfer stations.
• Created ordinances for both open burning and defensible space for the
unprotected lands in the County.
• Created and implementing the qualified pool concept which conservatively has
reduced fuels treatment costs by 50%.
• Project Wildfire and the FireFree programs are recognized both nationally and
internationally as one of the most effective and efficient in terms of both
education and fuels treatment.
• No applicant in the United States, other than Deschutes County has received
three pre-disaster mitigation grants for wildland fire. On one occasion we were
the only successful applicant for this purpose in the United States.
• Our biomass model for defensible space is being copied and implemented in
many locations across the west. We have essentially established the market in
central Oregon.
• Even though we continue to have 450 fires annually and average 50,000 acres
burned in Central Oregon, we have not lost a home to wildland fire since 2003.
• In Oregon there are nine FireWise Communities, eight are in Deschutes County
and we plan to double that amount in the next year.
• We have treated all of the highest priority fuels on County owned lands in South
County, at no cost to the county other than the price of administering grants.
• Our relationships with the federal, state and other local governments from both a
natural resources and wildland fire perspective are in great shape.
• In kind match by the public, approximately $31 million. The education value for
the public is not realistically measurable.
• Grant dollars received: $8.5 million.
• During the same period of time and because of the CWPP's in Deschutes
County, the federal agencies (FS & BLM) have treated over 180,000 acres in the
designated WUI on public lands using the expedited NEPA process as outlined in
the Healthy Forest Restoration Act and other NEPA requirements. The important
point is we completed NEPA when the projects are proposed. The CWPP is the
plan to identify the projects.
• .The Deschutes National Forest received over $11 million from Stimulus Act to
treat wildland hazardous fuels in the WUI as designated by the CWPP's.
• Last month the Deschutes National Forest was awarded an additional $10 million
over 10 years to treat an additional 140,000 acres as part of the Corroborative
Landscape Forest Restoration Act of 2010. There were 31 finalists from across
the country; Deschutes County Commissioner Alan Unger flew to Washington
DC to make oral and written testimony to the advisory/evaluation panel over a
three day period for a project on National Forest lands. As a result of the
CWPP's, the sustaining collaboratives in Deschutes County and personal
commitment from a County Commissioner to see this project thru, we were
ranked number three nationally and will receive the $10 million allocation for the
next ten years to treat both the City of Bend and Sisters watershed, all in the WUI
as identified in the CWPP. My response to Commissioner Unger was that "you
may do many things in your career as County Commissioner, but your legacy will
be the 140,000 acres to protect our largest communities and protect and restore
those watersheds."
• In total the last seven years collectively we have received over $30 million to
treat fuels on private and public lands and our efforts are recognized nationally
and internationally because of the CWPP's, FireWise Communities, biomass
production and sustaining collaboratives supporting the efforts and most
importantly we produce results. Every one of those dollars remains in Deschutes
County to improve and maintain our economy.
• Last August we experienced a 6,100 acre fire. We spent over $6 million to
suppress the fire, we had over 150 homes evacuated or on high alert, we will
spend another $2 million for restoration on the fire and we lost another $2 million
in recreation and tourism due to closures and smoke making the cost over $10
million for a 6,100 acre fire which equates to $1,639/acre.
For the $30 million we have received we have treated over 279,263 acres which
equates to $107/acre. With the 140,000 acres coming in the next ten years we
will have treated over 419,263 acres, again all in designated WUI on private and
public lands, this acreage does not include the acres we will treat on private
lands the next 10 years.
Joe Stutler
Deschutes County Forester