Loading...
2012-1643-Minutes for Meeting June 06,2012 Recorded 6/20/2012DESCHUTES COUNTY OFFICIAL RECORDS Y~iP'1643 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 06/20/2012 11;00;12 AM HI II III 1111111111111111111111 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 69 2012 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Tammy Baney was out of the office. Also present were Erik Kropp, Interim County Administrator; Ken Hales, Community Corrections; Chris Doty and George Kolb, Road Department; Joe Studer, County Forester; Teresa Rozic, Property & Facilities; and about twenty other citizens. Chair DeBone opened the meeting at 10:02 a.m. 1. PLEDGE OF ALLEGIANCE 2. Before the Board was Citizen Input. Members of the Oregon Youth Challenge class joined the meeting. The group is involved in the Student Government program, and they spoke about how the class has affected their lives in a positive way, with graduation next week. Some are joining the military, while others are continuing their education. Commissioner Unger said that this group has taken on a leadership role and asked how they felt about that. They indicated it has not been easy for them to do this when they are used to leadership coming from adults. This course has helped them determine their future and learn how to work well with others. 3. Before the Board was a Public Hearing and Consideration of Signature of Order No. 2012-021, Completing Legalization Procedures for Portions of Skyliners Road. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 1 of 9 George Kolb gave an overview of the item, involving the reconstruction of the road. It was established once in 1935 and then again in 1938. The center line needed to be exactly determined for the project to begin. For the most part the comers matched up, but the Forest Service will be granting an easement for a portion of the land. There have been no real concerns about the process. Doug Treadwell, an area resident for thirty years, commented on the design of the road. The speed limit has been reduced to 25 MPH but he is still worried about the traffic. He wants the County to be aware that the speed limit is not being observed by many drivers. He would like to see some islands installed even though this can impact the operation of snowplows. He would also like to see part of the road narrowed to encourage people to slow down. He feels it is appropriate and can be done. Mr. Kolb said he will be meeting with the Federal Highway people soon, and people can comment then. That agency will be doing the design work. Tad Hodgert supported Mr. Treadwell's observations. They have tried to poll the neighbors, and some want the road wider while others want it narrower. He feels if it was narrower it would slow people down. Almost all support the islands concept. There is a small triangle of federal land that could be used to slow traffic. Another rising concern is that this area is popular and is becoming more so. They would like to have better definition between the private and public areas, and the islands would help. From the beginning he has asked that the curb be moved away from his property. The City has said they will take additional space for a construction easement. The current stakes show that he has lost a good part of his driveway and a lot of landscaping. He wants the road moved north away from his home, and wants this issue left open until more discussion can occur. Mr. Kolb said he spoke with representatives of Federal Highways. By State law they have to legalize along the existing center line of the road. It was moved because if it is pushed north, they will have to buy property since it cannot be donated. They might be able to move it a foot or two but want to avoid having to buy right of way. They will try to work on the driveway and landscaping issues, but those are in the legal right of way. The legalized center line can't be changed, but the construction impacts might be lessened. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 2 of 9 Commissioner Unger asked if they can sell right of way if they have to buy some. Mr. Kolb said the federal people said no. This should have been done even without the construction project. Some of the impact will be because of the City's water line project. This will all be analyzed during the design process. Eric Anderson stated that he is on the south side of the road and feels his property will be affected by the shifting of the road. Mr. Kolb said they won't be taking any right of way from him. Mr. Anderson reiterated that he hopes there are some design elements included to enhance safety. Mr. Kropp said that there will be a decrease in events on the road this year, and next year it will be under reconstruction. Being no further testimony offered, Chair DeBone closed the public hearing. UNGER: Move signature of Order No. 2012-021. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2012-297, Extending the State of Oregon Parole & Probation Funding Grant through June 30, 2013. Ken Hales provided an overview of the item which involves supervising adult felons. Because of the special session, they were to submit the plan in two sections. This brings about a full award for both years. UNGER: Move Chair signature of Document No. 2012-297. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Chair Signature of Document No. 2012-286, an Agreement with Smith Medical Partners for the Purchase of Pharmaceuticals. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 3 of 9 Holly Nyquist and Kathy Christensen came before the Board. This agreement will allow the County to obtain pharmaceutical supplies and medications. They had been doing this through Multnomah County, but they stopped doing so this year. This company has all that is needed in one place with pricing as designed through the U.S. Health Service for public entities. UNGER: Move Chair signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Chair Signature of Document No. 2012-305, Renewing an Agreement with Pfiefer & Associates to Provide Addiction Treatment Services to Offenders in the Jail and Work Center. Erik Kropp gave an overview of the item, which is a contract with both the Sheriff's Office and Health Services. The treatment of offenders is often continued after incarceration ends, and is an important part of the program. UNGER: Move Chair signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 7. Before the Board was Consideration of Signature of Document No. 2012- 258, an Agreement with Telecare Mental Health Services to Provide 24- hour Secure Residential Treatment Facilities. Mr. Kropp said that this covers the facility on Poe Sholes Road. It is essentially pass-through funding from the State to Telecare. UNGER: Move signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 4 of 9 8. Before the Board was Consideration of Chair Signature of Document No. 2012-332, an Amendment to a License between Deschutes County and Redmond Area Park & Recreation District regarding Trail Access. Teresa Rozic explained that after last summer's agreement, they realized that they had not created an adequate access area. It is a rimrock area that is about 400 feet wide. She met with representatives of Solid Waste and Park & Recreation to make this determination. LINGER: Move Chair signature. DEBONE: Second. VOTE: LINGER: Yes. DEBONE: Chair votes yes. 9. Before the Board was Consideration of Signature of Order No. 2012-026, Approving and Confirming the Sale of Certain Real Property Acquired by Deschutes County. Ms. Rozic stated that the public auction occurred and this details the results. They started out with nine parcels for sale, with two being removed from the sale for various reasons. Working with a title company has made the process better and more secure for the County and the buyers. They sold five of the seven parcels. UNGER: Move signature of Order No. 2012-026. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 10. Before the Board was Consideration of Signature of Document No. 2012- 328, an Exclusive Easement to the La Pine Special Sewer District. Ms. Rozic clarified that the conveyance was in 2001 and not in 2011 as shown on the agenda request form. They heard from the Sewer District when they were preparing to convey property to the City of La Pine. There was documentation lacking for the Wickiup Junction pump station from the BLM. This provides proper documentation for the District to convey to the City. UNGER: Move signature. DEBONE: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 5 of 9 VOTE: UNGER: Yes. DEBONE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval of the Consent Agenda. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 11. Signature of a Letter Appointing Celeste Lamosse to the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 12. Signature of a Letter Appointing Thomas Schuchardt as an Alternate Member of the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 13. Signature of a Letter Reappointing Jodi Dwyer to the River Forest Acres Special Road District Board, through December 31, 2012 14. Signature of Resolution No. 2012-048, Transferring Appropriations in the Dog Control Fund 15. Signature of Resolution No. 2012-049, Transferring Appropriations in the Community Development Fund 16. Signature of Resolution No. 2012-050, Transferring Appropriations in the Victims' Assistance Fund 17. Signature of Resolution No. 2012-051, Transferring Appropriations in the Communications System Fund 18. Signature of Resolution No. 2012-052, Transferring Appropriations in the Insurance/Risk Management Fund 19. Signature of Resolution No. 2012-054, Recommending Measures for Addressing Over-expended Appropriations 20. Signature of Resolution No. 2012-055, Transferring Appropriations in the Fair & Expo Fund Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 6 of 9 21. Signature of Resolution No. 2012-056, Transferring Appropriations to the Fair & Expo Fund 22. Signature of Resolution No. 2012-057, Transferring Appropriations in the Sheriff's Office Fund 23. Signature of Resolution No. 2012-058, Transferring Appropriations to the County Fair Fund 24. Signature of Resolution No. 2012-059, Creating a Change Fund for the Annual County Fair 25. Signature of Resolution No. 2012-061, Transferring Appropriations in the Grant Projects Department of the County General Fund 26. Signature of Resolution No. 2012-062, Transferring Appropriations in the General Support Services - BOCC Fund 27. Approval of Minutes: Special Meetings of May 21 and 24, 2012 Budget Hearings, May 23 (morning) CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 28. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) in the Amount of $17,505.73. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-11 COUNTY SERVICE DISTRICT 29. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District (two weeks) in the Amount of $19,757.83. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 7 of 9 UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 30. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,2959572.71. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 31. ADDITIONS TO THE AGENDA Before the Board was Consideration of Board Signature of Order No. 2012-030, Declaring the Results of the Primary Election Held on May 15, 2012 for the 9-1-1 District. Mr. Kropp gave a brief overview and the Order confirms the results of the election. UNGER: Move approval of Order No. 2012-030. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Chair DeBone attended the tourism meeting yesterday afternoon on behalf of Commissioner Baney. There are no big problems although all felt things could have been done differently. Commissioner Unger said that this means they need to talk about opportunities in the future to make sure everyone benefits. Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 8 of 9 Mr. Kropp added that the group talked about increases collaboration and conversations, and COLAG (Central Oregon Lodging Advisory Group) meets once a month and will help with communication. Mr. Kropp stated that there was talk about whether to market as a region, and COVA said they would try to take a leadership role in this. The difficulty is what they consider a region - is it the county, the tri-county area or beyond. There are many terms describing this area, and this needs to be better defined as well. Chair DeBone said there needs to be a regional brand. Commissioner Unger feels that they should focus more on the tri-county area and not just this county. Being no further items addressed, the meeting adjourned at 11:20 a.m. DATED this _ /A Day of 2012 for the Deschutes County Board of Commissioner Anthony DeBolne, Chair t/VLQ.w 0 Alan Unger, Vice Chair ATTEST: C-~{' 42~ -a 6v' ' 77,_- Tammy Baney, C missioner &U~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, June 6, 2012 Page 9 of 9 Name Address Phone #s E-mail ad ❑ In Favor ❑ NeutraUUndecided ❑ Opposed Submitting written documents as part of testimony? ❑ Yes "No Agenda Item of Interest S fC#r l t,7gp 0~, 7 gL~, z Date & Z Name t, t- Address 16 2~ kK !,;a4 1 )1Z Phone #s ~ q ( -'?,95-a 737 E-mail address 0 Z T, ztA, 3~ W("-) , l r f r( 60m ❑ In Favor ❑ Neutral/Undecided ❑ Opposed Submitting written documents as part of testimony? ❑ Yes [ANo G~JSES h%.` 0 2{ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest Date ; . o - IZ Name Address Phone #s j` E-mail address ❑ In Favor F Neutral/Undecided Opposed Submitting written documents as part of testimony? F-] Yes [:~(No Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 6, 2012 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Signature of Order No. 2012-021, Completing Legalization Procedures for Portions of Skyliners Road - George Kolb, Road Department Suggested Action: Move signature of Order No. 2012-021. 4. CONSIDERATION of Chair Signature of Document No. 2012-297, Extending the State of Oregon Parole & Probation Funding Grant through June 30, 2013 - Ken Hales, Community Corrections Suggested Action: Move Board signature of Document No. 2012-297. 5. CONSIDERATION of Chair Signature of Document No. 2012-286, an Agreement with Smith Medical Partners for the Purchase of Pharmaceuticals - Kathy Christensen, Health Services Suggested Action: Move Chair signature of Document No. 2012-286. Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 1 of 6 Pages 6. CONSIDERATION of Chair Signature of Document No. 2012-305, Renewing an Agreement with Pfiefer & Associates to Provide Addiction Treatment Services to Offenders in the Jail and Work Center - Lori Hill, Health Services Suggested Action: Move signature of Document No. 2012-305. 7. CONSIDERATION of Signature of Document No. 2012-258, an Agreement with Telecare Mental Health Services to Provide 24-hour Secure Residential Treatment Facilities - Lori Hill, Health Services Suggested Action: Move signature of Document No. 2012-258. 8. CONSIDERATION of Chair Signature of Document No. 2012-332, an Amendment to a License between Deschutes County and Redmond Area Park & Recreation District regarding Trail Access - Teresa Rozic, Property & Facilities Suggested Action: Move Chair signature of Document No. 2012-332. 9. CONSIDERATION of Signature of Order No. 2012-026, Approving and Confirming the Sale of Certain Real Property Acquired by Deschutes County - Teresa Rozic, Property & Facilities Suggested Action: Move signature of Order No. 2012-026. 10. CONSIDERATION of Signature of Document No. 2012-328, an Exclusive Easement to the La Pine Special Sewer District - Teresa Rozic, Property & Facilities Suggested Action: Move signature of Document No. 2012-328. CONSENT AGENDA 11. Signature of a Letter Appointing Celeste Lamosse to the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 12. Signature of a Letter Appointing Thomas Schuchardt as an Alternate Member of the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 2 of 6 Pages 13. Signature of a Letter Reappointing Jodi Dwyer to the River Forest Acres Special Road District Board, through December 31, 2012 14. Signature of Resolution No. 2012-048, Transferring Appropriations in the Dog Control Fund 15. Signature of Resolution No. 2012-049, Transferring Appropriations in the Community Development Fund 16. Signature of Resolution No. 2012-050, Transferring Appropriations in the Victims' Assistance Fund 17. Signature of Resolution No. 2012-051, Transferring Appropriations in the Communications System Fund 18. Signature of Resolution No. 2012-052, Transferring Appropriations in the Insurance/Risk Management Fund 19. Signature of Resolution No. 2012-054, Recommending Measures for Addressing Over-expended Appropriations 20. Signature of Resolution No. 2012-055, Transferring Appropriations in the Fair & Expo Fund 21. Signature of Resolution No. 2012-056, Transferring Appropriations to the Fair & Expo Fund 22. Signature of Resolution No. 2012-057, Transferring Appropriations in the Sheriff's Office Fund 23. Signature of Resolution No. 2012-058, Transferring Appropriations to the County Fair Fund 24. Signature of Resolution No. 2012-059, Creating a Change Fund for the Annual County Fair 25. Signature of Resolution No. 2012-061, Transferring Appropriations in the Grant Projects Department of the County General Fund 26. Signature of Resolution No. 2012-062, Transferring Appropriations in the General Support Services - BOCC Fund 27. Approval of Minutes: Special Meetings of May 21 and 24, 2012 Budget Hearings, May 23 (morning) Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 3 of 6 Pages CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 28. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-11 COUNTY SERVICE DISTRICT 29. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District (two weeks) RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 30. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 31. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 4 of 6 Pages Monday, June 4 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. NOTE earlier time! Administrative Work Session - could include executive session(s) 2:00 p.m. Groundbreaking - Little Deschutes Lodge II - La Pine 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday. June 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, June 11 - Tuesday, June 12 8:00 a.m. AOC Spring Conference - Bend Wednesday, June 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, June 14 7:30 a.m. Bend Chamber of Commerce Breakfast - Annual County Forecast Wednesday, June 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday. June 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) WednesdaL June 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 5 of6 Pages Monday. July 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday. July 4 Most County offices will be closed to observe Independence Day. Thursday, July 5 8:00 a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, June 6, 2012 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADDITION TO BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 6, 2012 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend CONSIDERATION of Board Signature of Order No. 2012-030, Declaring the Results of the Primary Election Held on May 15, 2012 for the 9-1-1 District - Laurie Craghead, County Counsel Suggestion Action: Move Board signature of Order No. 2012-030.