2012-1693-Minutes for Meeting June 18,2012 Recorded 7/3/2012COUNTY
NANCYUBLANKENSHIP OFFICIAL, COUNTY CLERKRECORDS
COMMISSIONERS' JOURNAL
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07103/2012
08;03;06
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2012 1013
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 18, 2012
Present were Commissioners Anthony DeBone, Alan Unger and, via conference
call for part of the meeting, Commissioner Tammy Baney. Also present were Erik
Kropp, Interim County Administrator; and, for a portion of the meeting, Marty
Wynne, Finance; Joe Studer, Forester; Tom Anderson, Nick Lelack and Kevin
Harrison, Community Development; Laurie Craghead, County Counsel; and
Susan Ross, Property & Facilities. No representatives of the media or other
citizens were in attendance.
Chair DeBone opened the meeting at 1:35 p.m.
1. Finance/Tax Update.
Marty Wynne provided an overview of the finance update. He reviewed
`agency offerings' showing the yield for the recent timeframe from one agency.
The rates look good by comparison. The average maturing time is 621 days.
Many government agencies are receiving a much lower rate. The preferred
maximum investment amount is $45 million, but County investments are
higher, equaling better earnings.
Commissioner Unger asked if this is the responsibility of the Treasurer or the
Finance Manager. Mr. Wynne said that in a County such as this one, it is the
elected Treasurer.
The general fund revenue as now shown is $8.7 million rather than $8.2
million. There has been additional income through property taxes, Clerk
revenue and transient lodging taxes.
Community Development's budget has been adjusted to cover a small deficit
The Health Benefits Trust fund had a lot of expenses in May, so an adjustment
was needed there as well.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 1 of 7
2. Forester Update.
Joe Stutler presented his update at this time. He reiterated that he is retiring the
end of June, but will assist his replacement for a while.
FEMA Update.
The last few weeks there have been a lot of changes in FEMA and OEM, but
the people he deals with the most are still there except for one. The Regional
Director of FEMA is on assignment as well.
The 2007 grant shows that the Cuonty is still owed over $4,000. He is working
on the closeout documents on the 2008 grant, and there should be some funds
coming to the County from that as well. The grant paperwork is complicated
and labor intensive, especially when it has to do with sweat equity types of
work.
Transition Plan.
This will not be known until the various representatives either leave or come on
board with the other agencies. Mr. Studer will keep working to make sure
everything gets handled as it should.
Interim Status.
Mr. Stutler will assist as needed during the time the new Forester comes on
board and is comfortable with what needs to be done.
Sweat Equity Funds Treatment Status.
Mr. Stutler said that they pulled in another 32,000+ acres for wildfire treatment.
A coalition is working on other areas that need to be addressed. They added
four neighborhoods this year that were never dealt with before, with good
results. Some were close-in while others are more remote. Participation was
excellent, and the work on these should be completed by July. They try not to
do this work when they go into fire restriction season because it is too difficult
for the contractors to do their job.
Fire Season Meeting at Fairgrounds.
This meeting is scheduled at the Fairgrounds on June 21.
Project Wildfire Recognition Meeting.
A Project Wildfire meeting happens on July 10, when they will also recognize
individuals and organizations, which may happen at Eagle Crest around 5 p.m.
This will be a bar-b-que. There should be over 100 people present.
Mr. Kropp said he is working on a party to send off Mr. Studer in style.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 2 of 7
Mr. Studer left, and Commissioner Baney joined the meeting via conference
call.
3. Discussion of La Pine Industrial Park.
Susan Ross discussed the future of LIGI and a letter from Darwin Thurston.
Commissioner DeBone indicated concern about the ongoing involvement and
expense of LIGI. LIGI was formed when the County took ownership of the
industrial land in La Pine, and wanted more involvement from the local
population. No other agency was in existence to handle this, so LIGI was
formed to do the marketing and oversight. They feel they have accomplished
what they set out to do, and recommend continued oversight. They do not want
to do the development piece any longer and want to focus mostly on marketing.
Their marketing is probably not limited to just that property, but they want to
promote the La Pine area in general. There is not much left there to be developed;
about forty acres that need development and another parcel that is shovel-ready.
Partitioning and infrastructure improvements are needed on some of it.
The agreement was to send funds that come in from the sale or lease of property
to LIGI, where it was to be used for marketing and overhead. Eventually the
properties would all be sold and the County would keep any revenue.
Commissioner Baney explained this is County land, and costs come out of any
sales or leases. She asked how much overhead is not associated with the land.
Ms. Ross did not know, but noted that Lee Smith is part-time.
Chair DeBone stated that he attended the annual meeting, and his wife is a
member of the La Pine Industrial Group although not on the board. He and the
mayor discussed this information. Mr. Smith was getting paid $2,500 or more a
month, but is retiring. LIGI wants to hire someone more full-time for the
position. There are several different models. Unfortunately, County land and
resources are covering these costs. Mr. Smith was spending time all over the
west coast to market the property, but nothing has been sold in a long time.
Ms. Ross said that it has been several years since they got anything substantial
sold there, including BioGreen, which is having problems finding a market.
She said that LIGI can remain LIGI and they can do whatever they want.
It comes down to money, and they want to keep the County's funds and use it to
develop La Pine properties. It is clear what is supposed to be done with this
money. They would have to market the County's property, but it cannot be
used for general economic development purposes there.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 3 of 7
Chair DeBone wants to see benefits; he asked if property is sold, where does the
funding go. Ms. Ross stated that it is supposed to be dedicated to the industrial
park itself or for a wide variety of economic development activities; or to
diversify the economic base for the County, not necessarily just in La Pine.
These are segregated funds and do not go into the general fund.
Mr. Kropp said it does not make good business sense to continue spending this
money to market a particular parcel. Chair DeBone also came to the conclusion
that there is a problem with this, as there is not a lot of value to these efforts.
Ms. Ross stated that they have been doing it for a long time, but it is not
effective to do it in this way any longer. They are supposed to market just that
County property, but they want to do more of a regional effort. Chair DeBone
said that not everyone agrees to work with EDCO, which looks at the bigger
picture. However, he feels the monetary support should be discontinued.
Ms. Ross does not feel there is a great sense of urgency. Chair DeBone stated
that they want to hire someone else and want more funding. Mr. Kropp said
that this would be a good role for EDCO and he can perhaps find out if they
will work with LIGI and determine how to continue.
Ms. Ross said LIGI can form as a larger economic development agency, but the
County should not have to support it. Commissioner Baney said that most of
the property is shovel-ready, and the State and others are already aware of this.
She is in favor of a six-month effort to gear down and decide how to handle it.
The property can be sold by Realtors through a normal process. The County
can handle an offer to lease or purchase any of those properties. Roger Lee of
EDCO and Clark Jackson of the State occasionally attend LIGI meetings and
are aware of the properties in that area.
Chair DeBone stated that there is no listing agent. Darwin Thurston is also
leaving and Vic Russell will be the chair.
Commissioner Baney said it is a well-oiled machine and they have done fine,
but their work is done. Commissioner Unger added that EDCO is here and
involved in the region, and now La Pine is a city. The County owns acreage in
Redmond as well and does not have a specific agency similar to LIGI to deal
with it.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 4 of 7
Ms. Ross noted that the City of La Pine is not as mature as a City as Redmond.
Commissioner Unger said that Jon Stark of REDI is independent from the City
of Redmond and he should be able to help with this. EDCO should be
contacted to find out how they can better service the La Pine area, and what the
costs would be.
Chair DeBone stated there could be involvement from members of the Chamber
in La Pine and other business owners. The City now exists and they need to be
a part of it.
Commissioner Baney asked if a work session could be set up with EDCO and
the Board and La Pine individuals to figure out how this can be structured. It is
small enough that they should be able to avoid hiring someone to do this work.
Commissioner Unger would like to see Jon Stark involved as well, but this
would mean hiring someone. Commissioner Baney asked if the County could
handle some of the issues; Ms. Ross said that the County can help with
partitioning, etc. but nothing much outside of infrastructure. EDCO gets over
$100,000 from the County, and EDCO should be able to oversee this process.
Commissioner Unger likes the idea of a six-month ramp-down. Mr. Kropp said
there have to be expectations on what happens with the funds from the County.
Chair DeBone indicated that some seem to think there is already a decision to
terminate the agreement. He feels there needs to be a notification that change is
desired.
Commissioner Baney said to give them six months so everyone can figure out
where they are going and to develop their vision for the future. Chair DeBone
would like this to be three months. Commissioner Baney said the letter from
Mr. Thurston sets the table for the conversation, and she agreed with a three-
month timeframe.
4. Discussion of Initiating Review of Administrative Decision (Downs).
This portion of the meeting was audio recoded.
Nick Lelack gave an overview and said that this is the first decision on an event
venue, and needs some interpretation. Staff worked through the decision, but
he is certain that the decision will be appealed if the Board does not call it up.
It would be faster to call it up now rather than having it go to LUBA and then
probably back to the County.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 5 of 7
Laurie Craghead said that for those provisions that are in County Code, the Board
would be given deference. For those in State law, no deference would be given.
It would be a case of first impressions and would give LUBA a way to say yes or
no once they get it. The law is nebulous and decisions have to be made for
clarification.
Commissioner Unger feels the Board should do this, but he does not see the
connection between the event and a farm use. Mr. Lelack said they tried to
make a strong connection with the information from the applicant. Ms.
Craghead stated that if it is an approval, the applicant has to defend it. Mr.
Lelack said that the applicant has counsel and they or another party will likely
appeal. Ms. Craghead said the part about being related to a farm use is a State
issue. Farm use is defined in State statute so the County's interpretation would
be judged in that manner. Mr. Lelack said the farmland activities task force
was to define the meaning of `related to', but it remains unclear.
UNGER: Move approval of Order No. 2012-031.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
5. Other Items.
Executive Session, called under ORS 192.660(2)(h), Pending or
Threatened Litigation.
Executive Session, called under ORS 192.660(2)(e), Real Property
Negotiations.
Being no further items addressed, the meeting adjourned after executive
session at 4:30 p.m.
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 6 of 7
d
DATED this V~ Day of 2012 for the
Deschutes County Board of Commissioner
Aboh-,~
Anthony lDeBonr e, Chair
Alan Unger, Vice Chair
ATTEST: ruplAw-~ )
2 Tammy Baney, Co issioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, June 18, 2012
Page 7 of 7
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JUNE 18, 2012
1. Finance/Tax Update - Marty Wynne
2. Forester Update - Joe Studer
3. Discussion of La Pine Industrial Park - Susan Ross
4. Discussion of Initiating Review of Administrative Decision (Downs) - Kevin
Harrison
5. Other Items
Executive Session, called under ORS 192.660(2)(h), Pending or Threatened
Litigation - Mark Pilliod
Executive Session, called under ORS 192.660(2)(d), Labor Negotiations - Erik
Kropp
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2xd), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dales, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. !f you have questions regarding a meeting, please call 388-6571.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding altemative formats or for further information.
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Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
June 18, 2012
(1) Monthly Investment Report
(2) April 2012 Financials
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Memorandum
Date: May 14, 2012
To: Board of County Commissioners
Erik Kropp, Interim County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find April 2012 financial reports for the following funds: General (001),
Community Justice - Juvenile (230), Sheriff s (255, 701, 702), Public Health (259),
Behavioral Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), and Fair &
Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Revised
Year End
$
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 7,300,000 $
8,245,725
$ 945,725
100%
113%
$7,300,000
$8,245,725
$ 945,725
Revenues
Property Taxes
16,750,806
20,256,704
3,505,898
83%
101%
20,100,967
20,828,228
727,261
Gen. Rev. - excl. Taxes
1,985,268
2,079,040
93,772
83%
87%
a)
2,382,321
2,382,321
-
Assessor
659,163
753,016
93,853
83%
95%
b)
790,996
790,996
-
County Clerk
1,223,923
1,188,711
(35,212)
83%
81%
1,468,707
1,412,207
(56,500)
BOPTA
10,332
14,788
4,456
83%
119%
b)
12,398
12,398
-
District Attorney
248,891
198,001
(50,890)
83%
66%
c)
298,669
325,676
27,007
Finance/Tax
161,583
206,624
45,041
83%
107%
b)
193,900
206,624
12,724
Veterans
51,118
35,087
(16,031)
83%
57%
61,341
64,351
3,010
Property Management
80,167
80,167
(0)
83%
83%
96,200
96,200
-
Grant Projects
1,667
1,667
(0)
83%
83%
2,000
2,000
-
Total Revenues
21,172,918
24,813,805
3,640,887
83%
98%
25,407,499
26,121,001
713,502
TOTAL RESOURCES
28,472,918
33,059,530
4,586,612
83%
101%
32,707,499
34,366,726
1,659,227
REQUIREMENTS:
Exp.
Expenditures
Assessor
2,837,750
2,713,674
124,076
83%
80%
3,405,300
3,283,300
122,000
County Clerk
1,186,638
924,741
261,897
83%
65%
1,423,965
1,183,965
240,000
BOPTA
60,335
54,901
5,434
83%
76%
72,402
72,402
-
District Attorney
4,066,080
3,768,910
297,170
83%
77%
4,879,296
4,511,771
367,525
Finance/Tax
678,040
637,159
40,881
83%
78%
813,648
799,648
14,000
Veterans
218,429
210,261
8,168
83%
80%
262,115
260,100
2,015
Property Management
214,720
214,260
460
83%
83%
257,664
257,664
-
Grant Projects
98,929
99,408
(479)
83%
84%
118,715
118,715
-
Non-Departmental
1,514,135
861,687
652,448
83%
47%
d)
1,816,962
1,696,962
120,000
Contingency
4,803,438
4,803,438
83%
n/a
e)
5,764,125
-
5,764,125
15,678,494
9,485,001
6,193,493
83%
50%
18,814,192
12,184,527
6,629,665
Transfers Out
11,548,842
10,674,027
874,815
83%
77%
13,858,610
13,858,610
-
TOTAL REQUIREMENTS
27,227,336
20,159,028
7,068,308
83%
62%
32,672,802
26,043,137
6,629,665
NET (Resources - Requirements)
1,245,583
12,900,502
11,654,920
e)
34,697
8,323,589
8,288,892
Beginning Net Working Capital per Proposed
Budget
8,300,000
a) Includes annual payments: Tax on Electric Co-ops $489,027, PILT $471,823
b) A & T Grant received quarterly-July, October, January & April. Total budgeted $847,898; total received $840,927
c) DA revenue includes: $155,069 HIDTA Grant to be received later in fiscal year and $122,400 Discovery Fee received monthly (YTD
actual includes nine months of receipts)
d) Budget includes $576,144 for payment to LED #2. This payment normally made annually in June and is projected to be
$110,000 less than budgeted
e) Appropriation (authority to spend) transferred to Video Lottery Fund $34,697
Page 1
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
1
Year End
Budget
Actual
Variance
FY %
Coll. %1
Budget
I
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,101,374
$ 1,099,010
$ (2,364)
100%
100%
$ 1,101,374
$1,099,010
$ (2,364)
Revenues
Federal Grants
8,333
4,267
(4,066)
83%
43%
a)
10,000
10,000
-
SB #1065-Court Assess.
41,667
41,477
(190)
83%
83%
50,000
50,000
-
Discovery Fee
12,500
11,585
(915)
83%
77%
15,000
15,000
-
Food Subsidy
20,833
18,794
(2,039)
83%
75%
25,000
25,000
-
OYA Basic & Diversion
181,248
266,982
85,734
83%
123%
b)
217,498
355,730
138,232
Inmate/Prisoner Housing
73,742
55,200
(18,542)
83%
62%
c)
88,490
80,000
(8,490)
Inmate Commissary Fees
83
220
137
83%
220%
100
250
150
Contract Payments
58,333
73,005
14,672
83%
104%
d)
70,000
100,000
30,000
Miscellaneous
50
301
251
83%
502%
e)
60
365
305
Program Fees
33
-
(33)
83%
0%
40
40
-
MIP Diversion Fees
250
1,040
790
83%
347%
e)
300
1,200
900
Interest on Investments
6,250
6,830
580
83%
91%
7,500
8,200
700
Leases
2,000
1,100
(900)
83%
46%
f)
2,400
1,200
(1,200)
Grants - Private
417
838
421
83%
168%
500
1,000
500
Behavioral Health
5,000
2,905
(2,095)
83%
48%
g)
6,000
3,400
(2,600)
CFC Interfund Grant
128,440
109,341
(19,099)
83%
71%
h)i)
154,128
134,620
(19,508)
Gen Fund Grant-Crime Prev
16,667
15,000
(1,667)
83%
75%
i)
20,000
20,000
-
Total Revenues
555,846
608,885
53,039
83%
91%
667,016
806,005
138,989
Transfers In-General Fund 4,434,550 4,434,550 - 83%
TOTAL RESOURCES 6,091,770 6,142,445 50,675 83%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
83%
87%
Exp.
4,257,558 4,125,711
131,847
83%
81% j)
1,016,444 968,011
48,433
83%
79% b)h)
33,417 -
33,417
83%
0%
42,000 37,800
4,200
83%
75%
558,789 -
558,789
83%
n/a
5,321,459 5,321,459 -
7,089,849 7,226,474 136,625
5,109,069
4,958,044 151,025
1,219,733
1,161,600 58,133
40,100
40,100 -
50,400
50,400 -
670,547
- 670,547
TOTAL REQUIREMENTS 5,908,208 5,131,522 776,686 83% 72% 7,089,849 6,210,144 879,705
NET (Resources - Requirements) 183,562 1,010,923 827,361 - 1,016,330 1,016,330
Beginning Net Working Capital per Proposed Budget 1,010,415
a) Federal Grant billing, reimbursed quarterly in arrears--$2,665 outstanding
b) OYA Basic and Diversion funding increased after budget was submitted. Projections for revenue and expenditures adjusted
accordingly. Payments received quarterly
c) Fees paid for housing for youth from other jurisdictions, need fluctuates and trending lower than anticipated
Billings outstanding - $14,040
d) Contract payments reimbursement requests submitted monthly. Received 1-2 months in arrears, trending higher than anticipated
e) Revenues trending greater than anticipated - dependent on use of programs or services (MIP Diversion Fees, photocopies, etc)
f) Citizen Review Board vacated. Revenue projected adjusted accordingly
g) Due to change in practice, Behavioral Health's referrals for functional family therapy have decreased
h) CFC (JCP) funding less than anticipated. Projections of revenue and expenditures adjusted accordingly
i) Grants paid quarterly Page 2
j) Actual for the year projected to be less than budgeted due to vacant positions
SHERIFF - Fund 255
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Bu
d et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
n/a
$ -
$ _
$ _
Revenues
Law Enf Dist Countywide
18,404,018
15,029,422
(3,374,596)
83%
68%
22,084,821
18,688,541
(3,396,280)
Law Enf Dist Rural
12,040,579
9,618,515
(2,422,064)
83%
67%
14,448,695
11,844,013
(2,604,682)
Total Revenues
30,444,597
24,647,937
(5,796,660)
83%
67%
36,533,516
30,532,554
(6,000,962)
TOTAL RESOURCES
30,444,597
24,647,937
(5,796,660)
83%
67%
36,533,516
30,532,554
(6,000,962)
REQUIREMENTS:
Exp
EXPENDITURES & TRANSFERS
Sheriffs Division
2,153,284
2,070,204
83,080
83%
80% a)
2,583,941
2,536,941
47,000
Civil
686,746
624,830
61,916
83%
76% b)
824,095
748,995
75,100
Automotive/Communications
1,418,506
1,244,046
174,460
83%
73%
1,702,207
1,698,107
4,100
Investigations/Evidence
1,445,182
1,203,300
241,882
83%
69% b)
1,734,218
1,520,664
213,554
Patrol/Civil/Comm Supp
6,670,587
6,586,243
84,344
83%
82% b)
8,004,704
7,862,704
142,000
Records
600,592
531,211
69,381
83%
74%
720,710
694,610
26,100
Adult Jail
8,755,439
7,829,261
926,178
83%
75% c)
10,506,527
9,704,527
802,000
Court Security
238,835
230,715
8,120
83%
81%
286,602
275,402
11,200
Emergency Services
154,688
148,098
6,590
83%
80%
185,625
175,525
10,100
Special Services Division
1,112,634
917,201
195,433
83%
69%
1,335,161
1,307,161
28,000
Regional Work Center
2,515,388
2,384,361
131,027
83%
79% b)
3,018,466
2,835,366
183,100
Training Division
270,221
207,559
62,662
83%
64%
324,265
285,165
39,100
Other Law Enforcement Svcs
526,880
509,883
16,997
83%
81%
632,256
614,156
18,100
Non-Departmental
61,026
61,026
-
83%
83%
73,231
73,231
-
Contingency
3,667,923
-
3,667,923
83%
n/a
4,401,508
-
4,401,508
Transfers Out - D/S Fund
166,667
100,000
66,667
83%
50% d)
200,000
200,000
-
TOTAL REQUIREMENTS
30,444,598
24,647,938
5,796,660
83%
67%
36,533,516
30,532,554
6,000,962
NET (Resources - Requirements)
k Revenues from LED #1 & LED #2 adjusted monthly to equal actual expenditures
a) Less than planned personnel and software maintenance expenditures
b) Less than planned personnel expenditures due to open positions which may not be filled
c) Less than budgeted expenditures due to open positions, jail bed rental expenses, and jail management software costs
d) Semi-annual transfer in November and May
Page 3
Fund 701 LED-Countywide
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
Budget et
Actual
Variance
FY
Cou. %
I
Budget
I
Projection
Variance
RESOURCES:
:
Beg. Net Working Capital
$5,108,671
$ 6,090,734
$ 982,063
100%
119%
$ 5,108,671
$6,090,734
$ 982,063
Tax Revenues - Current
11,922,368
14,256,770
2,334,402
83%
100%
14,306,841
14,711,329
404,488
Tax Revenues - Prior
417,500
651,544
234,044
83%
130%
501,000
651,544
150,544
Federal Grants & Reimb
29,333
30,784
1,451
83%
87%
35,200
35,200
-
State Grant
40,396
56,577
16,181
83%
117%
48,475
56,577
8,102
Transp. of State Wards
4,167
6,304
2,137
83%
126%
5,000
7,000
2,000
SB 1145
1,281,386
1,479,991
198,605
83%
96%
a)
1,537,663
1,479,991
(57,672)
Prisoner Housing
-
77,809
77,809
83%
n/a
b)
-
78,087
78,087
Des. Cty Video Lottery Grant
4,167
5,000
833
83%
100%
5,000
5,000
-
Des Cty Court Security
75,833
74,783
(1,050)
83%
82%
91,000
91,000
Des Cty Juvenile Contract
3,483
3,224
(259)
83%
77%
4,180
4,180
Title III Reimbursement
125,000
40,358
(84,642)
83%
27%
c)
150,000
150,000
Transport
833
465
(368)
83%
46%
1,000
1,000
-
Other
-
3,570
3,570
83%
n/a
-
3,570
3,570
DC Fair & Expo Center
3,188
-
(3,188)
83%
o%
3,825
3,825
-
Inmate Commissary Fees
5,500
12,674
7,174
83%
192%
6,600
14,000
7,400
Work Center Work Crews
41,667
32,910
(8,757)
83%
66%
50,000
50,000
-
Concealed Handgun Classes
2,917
3,225
308
83%
92%
3,500
3,500
-
Inmate Telephone Fee
40,000
69,069
29,069
83%
144%
d)
48,000
84,000
36,000
Soc Sec Incentive-Fed
4,167
7,200
3,033
83%
144%
5,000
9,000
4,000
Miscellaneous
4,167
7,308
3,141
83°%
146%
5,000
8,500
3,500
Oregon Mentors
12,500
6,039
(6,461)
83
40%
15,000
15,000
-
Debit Card Fee
-
194
194
83%
n/a
-
200
200
Medical Services Reimb
13,333
11,646
(1,687)
83%
73%
16,000
16,000
-
Restitution
4,167
1,747
(2,420)
83%
35%
5,000
5,000
Sheriff Fees
166,667
188,457
21,790
83%
94%
200,000
200,000
-
Interest
23,611
42,049
18,438
83%
148%
28,333
50,000
21,667
Interest on Unsegregated
2,944
1,288
(1,656)
83%
36%
3,533
3,533
-
Donations - "Shop with a Cop"
-
12,022
12,022
83%
n/a
e)
-
12,022
12,022
Donations
-
250
250
83%
n/a
-
250
250
Sale of Reportable Assets
833
7,599
6,766
83%
n/a
1,000
8,000
7,000
Total Revenues
14,230,127
17,090,856
2,860,729
83%
100%
17,076,150
17,757,308
681,158
TOTAL RESOURCES
19,338,798
23,181,590
3,842,792
83%
104%
22,184,821
23,848,042
1,663,221
REQUIREMENTS:
EXp. %
Fund 255 Departments:
Sheriffs Services
2,019,759
1,941,831
77,928
83%
80%
2,423,711
2,379,625
44,086
Civil
686,746
624,830
61,916
83%
76%
824,095
748,995
75,100
Auto/Comm
530,791
465,510
65,281
83%
73%
636,949
635,415
1,534
Adult Jail
8,755,439
7,829,261
926,178
83%
75%
10,506,527
9,704,527
802,000
Court Security
238,835
230,715
8,120
83%
81%
286,602
275,402
11,200
Emergency Services
154,688
148,098
6,590
83%
80%
185,625
175,525
10,100
Special Services
773,514
637,647
135,867
83%
69%
928,217
908,751
19,466
Work Center
2,515,388
2,384,361
131,027
83%
79%
3,018,466
2,835,366
183,100
Training
164,967
126,713
38,254
83%
64%
197,961
174,090
23,870
Other (CODE, Forensic)
526,880
509,883
16,997
83%
81%
632,256
614,156
18,100
Non Dept - ISF Charges
30,574
30,574
(0)
83%
83%
36,689
36,689
-
Non Dept - Jamison D/S
166,667
100,000
66,667
83%
50%
200,000
200,000
-
Contingency
1,839,770
-
1,839,770
83%
0%
2,207,724
-
2,207,724
Total to Fund 255
18,404,018
15,029,422
3,374,595
22,084,821
18,688,541
3,396,280
Transfer to Reserve Fund (703)
83,333
100,000
(16,667)
83%
100%
100,000
100,000
-
Total Requirements
18,487,351
15,129,422
3,357,928
83%
68%
22,184,821
18,788,541
3,396,280
Net
851,447
8,052,168
7,200,721
5,059,501
5,059,501
Beginning Net Working Capital
per Proposed Budget
4,507,352
Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to co
untywide services.
a) Reduction in State Community
Corrections fu
nding for custod
y of SB 1145
inmates
b) Prisoner housing reimbursement SB 395
c) Reimbursement requested semiannually in January and June
Page 4
d) Change to new vendor resulting in revenue increase
e) Accounting change for Shop with a Cop donations
Fund 702 LED Rural
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
Budget
I Actual
I Variance
FY /
Con %
L Budget
LProjection
Variance
RESOURCES:
Beg. Net Working Capital
$2,936,523
$3,004,533
$ 68,010
100%
102%
$2,936,523
$3,004,533
$ 68,010
Revenues
Tax Revenues - Current
6,123,438
7,194,837
1,071,399
83%
98%
7,348,125
7,426,095
77,970
Tax Revenues - Prior
214,167
324,316
110,149
83/0
126%
257,000
324,316
67,316
Federal Grants & Reimb
10,000
11,377
1,377
83°%
95%
12,000
12,000
-
Federal Grants-BLM
20,833
17,285
(3,548)
83°%
n/a
25,000
25,000
US Forest Service
65,625
39,375
(26,250)
83/0
50%
78,750
78,750
State Grant
167,477
100,563
(66,914)
83%
50%
200,972
200,972
SB #1065 Court Assessment
50,000
41,477
(8,523)
83%
69%
60,000
60,000
Marine Board License Fee
118.610
73,663
(44,947)
83%
52% a)
142,332
142.332
-
Bureau of Reclamation
-
22,720
22,720
83%
n/a b)
-
26,000
26,000
Des Cty General Fund Grant
480,120
-
(480,120)
83%
0% c)
576,144
466,144
(110,000)
Des Cty Transient Room Tax
1,728,213
1,728,213
-
83%
83% c)
2,073,856
2,183,856
110,000
Des Cty Tax/Fin Contract
-
540
540
83%
-
540
540
City of Sisters
374,968
374,968
-
83%
83%
449,961
449,961
-
Des Cty CDD Contract
45,305
45,305
83%
83%
54,366
54,366
Des Cty Solid Waste Contr
45,305
45,305
83°%
83%
54,366
54,366
Des Cty Clerk/Election
1,667
-
(1,667)
83%
0°%
2,000
2,000
School Districts
66,667
23,445
(43,222)
83%
29% d)
80,000
40,000
(40,000)
Claims Reimbursement
-
24.719
24,719
83%
n/a
-
24,719
24,719
Security & Traffic Reimb
4,167
680
(3,487)
83%
14%
5,000
5,000
-
Seat Belt Program
10,000
6,790
(3,210)
83'
57%
12,000
12,000
-
Miscellaneous
6,667
12,867
6,200
83%
161%
8,000
14,000
6,000
False Alarm Fees
1,667
1,400
(267)
83°ro
70%
2,000
2,000
-
Restitution
-
2,219
2.219
83%
)/a
-
5,000
5,000
Sheriff Fees
8,333
7,814
(519)
83%
78°%
10,000
10,000
-
Court Fines & Fees
95,833
115,131
19,298
83%
100%
115,000
140,000
25,000
Impound Fees
5,833
3,700
(2,133)
83%
53°%
7,000
7,000
-
Restitution - Street Crimes
417
-
(417)
83%
0°%
500
500
-
Seizure/Forfeiture
-
1,324
1,324
83%
n/a
-
1,324
1,324
Interest
8,333
19,406
11,073
83%
194%
10,000
20,000
10,000
Interest on Unsegregated
1,500
650
(850)
83%
36%
1,800
1,000
(800)
Grants-Private
-
7,000
7,000
83%
n/a
-
7,000
7,000
Donations
-
10,155
10,155
83°%
n/a
-
10,155
10,155
Sale of Equip & Material
5,000
11.580
6,580
83%
193%
6,000
15,000
9,000
Sale of Reportable Assets
16,667
59,128
42,461
83%
296% e)
20,000
60
000
40
000
,
,
Total Revenues
9,676,812
10,327,952
651,140
50°%
89%
11,612,172
11,881,396
269,224
TOTAL RESOURCES
12,613,335
13,332,484
719,149
50%
92%
14,548,695
14,885,929
337,234
REQUIREMENTS:
IEEE
Fund 255 Departments:
Sheriffs Services
133,525
128,373
5,152
83%
80%
160,230
157,316
2,914
Auto/Comm
887,715
778,536
109,179
83%
73%
1,065,258
1,062,692
2,566
Investigations
1,445,182
1,203,300
241,882
83%
69%
1,734,218
1,520,664
213,554
Patrol
6,670.587
6,586,243
84,344
83%
82%
8,004,704
7,862,704
142,000
Records
600,592
531,211
69,381
83%
74%
720,710
694,610
26,100
Special Services
339,120
279,554
59,566
83%
69%
406,944
398,410
8,534
Training
105,254
80,846
24,407
83%
64%
126,304
111,075
15,230
Non Dept - ISF Charges
30,452
30,452
-
83%
83%
36,542
36,542
-
Contingency
1,828,154
-
1,828.154
83%
0%
2.193.784
-
2,193,784
Total to Fund 255
12,040,579
9,618,515
2,422,064
14,448,695
11,844,013
2,604,682
Transfer to Reserve Fund (704)
83,333
100.000
(16.667)
83%
100%
100,000
100,000
-
Total Requirements
12,123,913
9,718,515
2,405,397
83%
67%
14,548,695
11,944,013
2.604
682
,
Net
489,422
3,613,969
3,124,546
-
2,941,916
2,941,916
Beginning Net Working Capital
per Proposed
Budget
2,859,915
Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to rural services
a) Reimbursement requested semiannually in January and June
b) BOR patrol contract signed atter budget adopted
c) Received annually in June. Less will be received from General Fund due to additional resources available trorim Transient Room 1 axpage .5
d) Reimbursement for SRO deputies will be less than planned from the Bend La Pine School District
e) Proceeds for sale of used patrol vehicles higher than planned
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
Federal Grants
State Grant
Child Dev $ Rehab Center
State Miscellaneous
OMAP
Title 19
Family Planning Exp Proj
Local Grants
Water Program-Base Fee
Contract Payments
Water Program-Field Work
H2O Sys Insp-Priv Wells
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Environmental Health
NSF Fee
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Total Revenues
PUBLIC HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date Revised Year End
Budget Actual Variance FY % Coil. % Budget Projection Variance
$1,596,918 $ 1,702,129 $ 105,211 100% 107% $1,596,918 $1,702,129 $ 105,211
500
770
270
83%
128%
600
800
-
5,000
5,000
83%
n/a
-
5,000
2,258,453
2,119,375
(139,078)
83%
78%
2,710,144
2,729,165
20,506
17,824
(2,682)
83%
72%
24,607
30,759
187,358
79,565
(107,793)
83%
35%
a)b)
224,829
127,000
436,542
508,762
72,220
83%
97%
523,850
582,000
-
352
352
83%
n/a
-
500
433,333
404,167
(29,166)
83%
78%
520,000
532,000
37,500
92,829
55,329
83%
206%
45,000
118,448
35,000
28,158
(6,842)
83%
67%
a)
42,000
38,000
-
25,000
25,000
83%
n/a
-
25,000
46,514
28,295
(18,219)
83%
51%
a)
55,817
55,817
167
-
(167)
83%
0%
200
200
-
4,129
4,129
83%
n/a
-
7,000
112,817
150,285
37,468
83%
111%
135,380
170,000
98,975
87,076
(11,899)
83%
73%
118,770
110,000
25,500
31,890
6,390
83%
104%
30,600
35,000
83,333
85,400
2,067
83%
85%
100,000
100,000
586,958
718,629
131,671
83%
102%
c)
704,350
735,185
-
60
60
83%
n/a
-
60
10,000
8,698
(1,302)
83%
72%
12,000
10,000
21,692
9,781
(11,911)
83%
38%
26,030
15,000
165,323
125,703
(39,620)
83%
63%
a)
198,387
160,000
12,547
12,547
-
83%
83%
15,056
15,056
4,573,018
4,544,295
(28,723)
83%
83%
5,487,620
5,601,990
Transfers In-General Fund
1,931,470
1,931,470
- 83% 83%
2,317,765
2,317,765
Transfers In-PH Res Fund
25,000
22,500
(2,500) 83% 75%
30,000
30,000
Transfers In-Gen. Fund Other
54,250
48,825
(5,425) 83% 75%
65,100
65,100
TOTAL RESOURCES
8,180,656
8,249,219
68,563 83% 87%
9,497,403
9,716,984
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Beginning Net Working Capital per Proposed Budget
Exp.
200
5,000
19,021
6,152
(97,829)
58,150
500
12,000
73,448
(4,000)
25,000
7,000
34,620
(8,770)
4.400
30,835
60
(2,000)
(11,030)
(38,387)
114,370
219,581
5,158,943
5,071,961
86,982
83%
82%
6,190,732
6,100,000
90,732
1,748,912
1,516,933
231,979
83%
72%
2,098,694
1,904,960
193,734
109,583
-
109,583
83%
0%
131,500
89,000
42,500
238,333
214,500
23,833
83%
75%
286,000
286,000
-
658,731
-
658,731
83%
n/a
790,477
-
790,477
7,914,502
6,803,394
1,111,108
83%
72%
9,497,403
8,379,960
1,117,443
- 1,337,024 1,337,024
1,336,051
266,154 1,445,825 1,179,671
a) Received quarterly, in arrears
b) Elimination of the State self sufficiency program
c) Line includes, among other items, 1) Restaurant Fees (FY 2012 Budget=$450,000) and 2) F'ool& Spa Fee (FY 2012
Budget=$110,000). These are due annually and collected primarily in December and January
Page 6
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
ABHA
Title 19
Liquor Revenue
School Districts
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donations
Administrative Fee
Sheriff
Interfund Contract-Gen Fund
Comm. on Children & Fam
Total Revenues
Transfers In-General Fund
Transfers In-OHP-CDO
Transfers In-Acute Care Svcs
Transfers In-ABHA
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 3,268,759 $ 3,108,163 $ (160,596) 100% 95% $ 3,268,759 $ 3,108,163 $ (160,596)
4,583
4,520
(63)
83%
82%
5,500
5,600
100
110,833
123,291
12,458
83%
93%
133,000
150,000
17,000
83
65
(18)
83%
65%
100
100
-
230,539
152,978
(77,561)
83%
55%
276,647
276,647
-
5,803,502
6,430,633
627,131
83%
92%
a)
6,964,202
7,566,736
602,534
103,478
32,522
(70,956)
83%
26%
b)c)
124,173
61,860
(62,313)
-
164,728
164,728
83%
n/a
d)
-
170,000
170,000
235,248
145,523
(89,725)
83%
52%
282,297
177,300
(104,997)
87,500
105,757
18,257
83%
101%
105,000
141,500
36,500
63,000
62,750
(250)
83%
83%
75,600
75,600
-
11,667
5,815
(5,852)
83%
42%
14,000
14,000
-
94,750
157,650
62,900
83%
139%
113,700
170,000
56,300
1,506
847
(659)
83%
47%
1,807
1,150
(657)
20,833
21,327
494
83%
85%
25,000
26,700
1,700
10,917
12,500
1,583
83%
95%
b)
13,100
13,100
-
-
108
108
83%
n/a
-
200
200
3,691,408
3,655,535
(35,873)
83%
83%
4,429,689
4,429,689
-
16,667
-
(16,667)
83%
0%
e)
20,000
-
(20,000)
105,833
109,686
3,853
83%
86%
b)
127,000
127,000
-
-
725
725
83%
n/a
-
725
725
10,592,347
11,186,960
594,613
83%
88%
12,710,815
13,407,907
697,092
1,052,930
1,052,930
-
83%
83%
1,263,515
1,263,515
-
226,168
330,066
103,897
83%
122%
271,402
396,077
124,675
210,430
210,430
-
83%
83%
252,515
252,515
-
250,719
290,605
39,886
83%
97%
f)
300,863
387,473
86,610
15,601,353
16,179,154
577,800
83%
90%
18,067,869
18,815,650
747,781
Exp.
8,690,155
7,904,922
785,233
83%
76%
10,428,186
9,486,500 941,686
4,838,124
4,473,430
364,694
83%
77%
5,805,749
5,300,000 505,749
325,000
111,406
213,594
83%
29%
390,000
390,000 -
238,333
214,500
23,833
83%
75%
286,000
286,000 -
964,945
-
964,945
83%
n/a
1,157,934
- 1,157,934
15,056,557 12,704,258 2,352,299 83% 70%
NET (Resources - Requirements) 544,796 3,474,896 2,930,099
Beginning Net Working Capital per Proposed Budget
a) Department of Human Services Grant projected at amended contract amount
b) Received quarterly, in arrears
c) Elimination of State contract for Temporary Assistance for Needy Families (TANF) program
d) Revenue for Adult Mental Health Initiative clients, not included in original budget
e) Funding for Mental Health Court from the Sheriffs Department eliminated
f) Transfer made quarterly
18,067,869 15,462,500 2,605,369
- 3,353,150 3,353,150
3,320,968
Page 7
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Year to Date Year End
Bud et Actual Variance FY % 1 Coll. % Budget Projection Variance
$ 229,822 131,776 $ (98,046) 100%
20,292
23,033
2,741
83%
833
1,596
763
83%
138,917
142,293
3,376
83%
1,000,733
792,719
(208,014)
83%
215,958
189,173
(26,785)
83%
133,500
79,543
(53,957)
83%
233,667
238,435
4,768
83%
562,417
450,247
(112,170)
83%
211,438
192,383
(19,055)
83%
57% $ 229,822 $ 131,776 (98,046)
95%
24,350
27,000
2,650
160%
a)
1,000
1,900
900
85%
166,700
171,500
4,800
66%
b)
1,200,880
1,025,000
(175,880)
73%
b)
259,150
231,000
(28,150)
50%
c)
160,200
106,100
(54,100)
85%
280,400
291,000
10,600
67%
b)
674,900
575,000
(99,900)
76%
d)
253,726
235,000
(18,726)
Total Revenues
2,517,755
2,109,423
(408,332)
83%
70%
3,021,306
2,663,500
(357,806)
Trans In-GF
608,023
524,690
(83,333)
83%
72%
729,625
729,625
-
Trans In-GF for Lng Rng Ping
412,800
412,880
80
83%
83%
495,360
495,360
-
Trans In-Other
83
-
(83)
83%
0%
100
-
(100)
TOTAL RESOURCES
3,768,483
3,178,770
(589,713)
83%
71%
4,476,213
4,020,261
(455,952)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Pgm
Planning-Current
Planning-Long Range
Transfers Out (D/S Fund)
Contingency
TOTAL REQUIREMENTS
Exp.%
1,176,515
1,167,671
8,844
83%
83%
1,411,818
1,403,590
8,228
106,463
103,145
3,318
83%
81%
127,755
123,990
3,765
170,475
173,110
(2,635)
83%
85%
204,570
210,679
(6,109)
468,360
461,976
6,384
83%
82%
562,032
551,447
10,585
197,850
179,758
18,092
83%
76%
237,420
230,040
7,380
138,074
141,926
(3,852)
83%
86%
e)
165,689
171,713
(6,024)
119,257
124,638
(5,381)
83%
87%
f)
143,108
144,862
(1,754)
515,835
491,415
24,420
83%
79%
619,002
608,794
10,208
399,005
374,386
24,619
83%
78%
d)
478,806
452,033
26,773
144,904
160,242
(15,338)
83%
92%
g)
173,885
173,885
-
293,440
-
293,440
83%
n/a
352,128
-
352,128
3,730,178
3,378,268
351,910
83%
75%
4,476,213
4,071,033
405,180
NET (Resources - Requirements) 38,305 (199,498) (237,803)
Beginning Net Working Capital per Proposed Budget
Revenues
Expenditures
Net from Operations
2,109,423
3,378,268
(1,268,845)
a) GIS revenue is sporadic based on the frequency of customer requests
b) Fall activity less than anticipated
c) Contract payments from Redmond are currently on hold pending finalization of a new contract
d) As Tumalo area wetland inventory grant will not be received, budgeted expenses will not occur
e) Year to date actual includes payout to retired employee
f) Extra Help expenditures occur primarily in the summer months
g) Transfers recorded November ($160,242) & May ($13,643)
(50,772) (50,772)
4,000
3,021,306 2,663,500 (357,806)
4,476,213 4,071,033 405,180
(1,454,907) (1,407,533) 47,374
Page 8
ROAD
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
Budget
Actual
Variance
FY %
Coii i°
Bud et
Pro ection
Variance
RESOURCES:
Beg. Net Working Capital
$3,417,158
$ 3,417,158
$ 0
too%
100%
$ 3,417,158
$ 3,417,158
$ 0
Revenues
System Development Charge
-
924
924
83°%
n/a
-
924
924
Federal Reimbursements
500,000
600,000
100,000
83%
100%
a)
600,000
600,000
-
Federal Grant (ARRA)
16,667
20,000
3,333
83%
1oo%
b)
20,000
20,000
-
Mineral Lease Royalties
33,333
137,761
104,428
83%
344%
c)
40,000
140,000
100,000
Forest Receipts
1,092,635
1,322,661
230,026
83%
1oi%
d)
1,311,162
1,322,661
11,499
State Miscellaneous
416,701
500,041
83,340
83%
100%
e)
500,041
1,365,151
865,110
Motor Vehicle Revenue
9,450,000
8,660,748
(789,252)
83°%
76%
f)
11,340,000
10,460,748
(879,252)
City of Bend
229,167
29,941
(199,226)
83%
11%
g)
275,000
29,941
(245,059)
City of Redmond
291,667
4,248
(287,419)
83%
%
g)
350,000
350,000
City of Sisters
8,333
-
(8,333)
83°%
0%
g)
10,000
-
(10,000)
City of La Pine
8,333
-
(8,333)
83%
0%
g)
10,000
-
(10,000)
Admin Recovery (SDC)
833
2,101
1,268
83°%
210°%
1,000
2,500
1,500
Miscellaneous
16,667
28,464
11,797
83%
142°%
20,000
32,000
12,000
Road Vacations
833
1,500
667
83%
150%
1,000
1,500
500
Interest on Investments
16,667
16,443
(224)
83°%
82%
20,000
19,731
(269)
Parking Fees
120
-
(120)
83%
0%
144
144
-
Interfund Contract
608,333
-
(608,333)
83°%
o%
h)
730,000
746,579
16,579
Equipment Repairs
166,667
179,699
13,032
83%
90°%
200,000
220,000
20,000
Vehicle Repairs
75,000
-
(75,000)
83°%
0%
90,000
78,800
(11,200)
LID Construction
8,333
(8,333)
83%
o%
h)
10,000
-
(10,000)
Vegetation Management
59,583
(59,583)
83%
o%
h)
71,500
40,175
(31,325)
Forester
20,833
(20,833)
83%
0%
h)
25,000
27,709
2,709
Car Washes
2,917
4,064
1,147
83
116°%
3,500
5,000
1,500
Car Rental
-
758
758
83%
n/a
-
1,000
1,000
Sale of Equip & Material
527,500
680,176
152,676
83%
107%
633,000
842,810
209,810
Total Revenues
13,551,122
12,189,529
(1,361,593)
83°%
75%
16,261,347
16,307,373
46,026
Trans In - Solid Waste
238,144
214,330
(23,814)
83°%
75%
285,773
285,773
-
Trans In - Transp SDC
208,333
187,500
(20,833)
83%
75%
250,000
250,000
Trans In-Road Imp Res
10,000
-
(10,000)
83%
0%
12,000
-
(12 000)
TOTAL RESOURCES
17,424,757
16,008,517
(1,395,407)
83°%
86°%
20,226,278
20,260,304
34,026
REQUIREMENTS:
Exp.
Expenditures
Personal Services
4,679,436
4,459,948
219,488
83
79%
5,615,323
5,348,551
266,772
Materials and Services
8,962,593
7,141,715
1,820,878
83°%
66%
i)
10,755,112
9,883,998
871,114
Capital Outlay
1,030,576
75,288
955,288
83%
6%
j)
1,236,691
85,936
1,150,755
Transfers Out
500,000
600,000
(100,000)
83%
100°%
600,000
600,000
-
Contingency
1,682,627
-
1,682,627
83
r/a
2,019,152
-
2,019,152
TOTAL REQUIREMENTS
16,855,232
12,276,951
4,578,281
83%
61%
20,226,278
15,918,485
4,307,793
NET (Resources - Requirements)
569,525
3,731,566
3,182,874
-
4,341,819
4,341,819
Beginning Net Working Capital per Proposed
Budget
4,719,551
a) Revenue received in November at completion of the Cascade Lakes chip seal project
b) Payment received in December
c) Mineral leases higher than anticipated
d) Received annually in January
e) Annual payment received in August, plus payments from FY 2010 & 2011 previously reserved for 19th St expected to be received in FY 2012
f) Revenues trending less than estimates provided by ODOT
g) Billed upon completion of work
h) Payments to be received in June 2012 from other Road Department funds
i) Expenditures are seasonal and higher during summer. YTD includes $2.5 million paid to Knife River on the Page
Full Depth Reclamation Project in South County
j) Budget includes $1,096,691 for future projects that will not be expended in FY 2012
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
RESOURCES:
Beg. Net Working Capital
Revenues
DOC Measure 57
State Miscellaneous
Alternate Incarceration
State Subsidy
SB 1145
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Interest on Investments
Interfund - Sheriff
Crime Prevention Grant
CFC-Domestic Violence
Total Revenues
Transfers In-General Fund
TOTALRESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budoet Actual Variance FY % Coll. % Budget Projection Variance
$ 560,000 $ 634,125 $ 74,125 100% 113% $ 560,000 $ 634,125 $ 74,125
181,125
219,240
38,115
83%
101%
a)
217,350
3,584
4,301
717
83%
100%
a)
4,301
25,765
-
(25,765)
83%
0%
b)
30,918
10,833
13,826
2,993
83%
106%
c)
13,000
2,379,715
2,748,556
368,841
83%
96%
c)
2,855,659
20,000
17,840
(2,160)
83%
74%
24,000
3,417
2,130
(1,287)
83%
52%
4,100
141,667
107,380
(34,287)
83%
63%
170,000
166,667
155,690
(10,977)
83%
78%
200,000
7,500
5,137
(2,363)
83%
57%
9,000
41,667
41,667
-
83%
83%
50,000
41,667
37,500
(4,167)
83%
75%
d)
50,000
62,360
56,124
(6,236)
83%
75%
d)
74,832
3,085,967
3,409,391
323,424
83%
92%
3,703,160
281,910 281,910 - 83% 83%
3,927,877 4,325,426 397,549 83% 94%
Exp.
219,240
1,890
4,301
-
(30,918)
13,826
826
2,748,953
(106,706)
21,180
(2,820)
2,550
(1,550)
125,446
(44,554)
182,674
(17,326)
9,000
-
50,000
-
50,000
-
74,832
-
3,502,002 (201,158)
338,292 338,292 -
4,601,452 4,474,419 (127,033)
2,640,573
2,527,592
112,981
83%
80% e)
3,168,688
3,084,689
83,999
739,075
600,034
139,041
83%
68% f)
886,890
800,000
86,890
83
-
83
83%
0%
100
-
100
24,000
21,600
2,400
83%
75%
28,800
28,800
-
430,812
-
430,812
83%
n/a
516,974
-
516,974
3,834,543
3,149,226
685,317
83%
68%
4,601,452
3,913,489
687,963
NET (Resources - Requirements) 93,334 1,176,200 1,082,866 - 560,930 560,930
Beginning Net Working Capital per Proposed Budget 570,000
a) Annual allocation received in January
b) AIP funds are being spent down from previous year; we do not anticipate any new funds this year
c) Payments received from State at beginning of quarter
d) Interfund grant received end of each quarter
e) Less than planned expenditures due to open positions
f) Less than planned expenditures due to Measure 57 tax amount
Page 10
CHILDREN & FAMILIES COMMISSION
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
I Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 467,111
$ 556,143
$ 89,032
100%
119%
$ 467,111
$ 556,143
$ 89,032
Revenues
Federal Grants
249,573
192,200
(57,373)
83%
64% a)
299,488
305,416
5,928
Title IV - Family Sup/Pres
32,774
30,155
(2,619)
83%
77% a)b)
39,329
39,534
205
HealthyStart Medicaid
79,167
19,205
(59,962)
83%
20% a)c)
95,000
85,000
(10,000)
Level 7 Services
214,985
154,986
(59,999)
83%
60% a)b)
257,982
196,898
(61,084)
State Prevention Funds
20,417
79,801
59,384
83%
326% d)
24,500
79,801
55,301
HealthyStart /R-S-G
259,865
217,498
(42,367)
83%
70% a)b)
311,838
258,203
(53,635)
OCCF Grant
454,336
433,712
(20,624)
83%
80% a)b)
545,203
509,579
(35,624)
Program Fees
-
3,213
3,213
83%
n/a e)
-
3,500
3,500
Charges for Svcs-Misc
6,667
1,826
(4,841)
83%
23% f)
8,000
3,000
(5,000)
Court Fines & Fees
65,000
73,974
8,974
83%
95% g)
78,000
79,485
1,485
Interest on Investments
4,167
3,723
(444)
83%
74%
5,000
5,000
-
Donations
-
71
71
83%
n/a e)
-
300
300
Interfund Grants
100,729
316,041
215,312
83%
261% h)
120,875
320,875
200,000
Total Revenues
1,487,680
1,526,405
38,725
83%
86%
1,785,215
1,886,591
101,376
Trans from General Fund
227,470
227,470
-
83%
83%
272,960
272,960
-
Total Transfers In
227,470
227,470
-
83%
83%
272,960
272,960
-
TOTAL RESOURCES
2,182,261
2,310,018
127,757
83%
91%
2,525,286
2,715,694
190,408
REQUIREMENTS:
Exp, o~ol
Expenditures
Personal Services
504,266
494,390
9,876
83%
82% i
605,119
589,664
15,455
Materials and Services
1,405,816
1,152,725
253,091
83%
68% j)
1,686,979
1,631,476
55,503
Capital Outlay
83
-
83
83%
0%
100
100
-
Contingency
194,240
-
194,240
83%
n/a
233,088
233,088
TOTAL REQUIREMENTS
2,104,405
1,647,115
457,290
83%
65%
2,525,286
2,221,240
304,046
NET (Resources - Requirements)
77,856
662,903
585,047
-
494,454
494,454
Beginning Net Working Capital per Propo
sed Budget
511,994
a) Grant payments received normally within 60 days after the end of each quarter
b) FY 2012 and FY 2013 Intergovernmental Agreement finalized funding levels from OCCF. Community Schools grant included in
year-end projection at $9,484. Additional Casey Foundation grant of $11,214 received
c) Medicaid revenues reduced due to lower projections
d) Youth Suicide Prevention grant increased by $5,000. Runaway/homeless youth grant from DHS not budgeted for $48,122
e) Youth Suicide Prevention training donations & fees expected to be received
f) Charges for services lower than projected
g) Court fees projected to be higher than estimated in the original budget
h) Two additional grants of $55,000 & $180,000 awarded. $55,000 received in last fiscal year, $20,000 grant from OHP expected
i) Personnel projection increased due to TML sell back, overtime,and increased hours for EC Specialist
j) Sub-grant expenditures paid quarterly. Federal grant amount increased and SPF-SIG grant expenditures added Page 11
$21,214 in expenditures added, remaining $10,000 for staff expenses
SOLID WASTE
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,092,508
$ 1,141,691
$ 49,183
100%
105%
$1,092,508
$ 1,141,691
$ 49,183
Revenues
Miscellaneous
18,333
15,437
(2,896)
83%
70%
22,000
22,000
-
Franchise 3% Fees
166,667
205,107
38,440
83%
103%
200,000
210,000
10,000
Commercial Disp. Fees
716,667
702,283
(14,384)
83%
82%
860,000
860,000
-
Private Disposal Fees
1,095,000
1,058,310
(36,690)
83%
81%
1,314,000
1,314,000
Franchise Disposal Fees
3,333,333
3,214,587
(118,746)
83%
80%
4,000,000
4,000,000
-
Yard Debris
60,833
69,477
8,644
83%
95%
a)
73,000
80,000
7,000
Special Waste
20,833
4,794
(16,039)
83%
19%
b)
25,000
10,000
(15,000)
Interest
6,250
8,903
2,653
83%
119%
7,500
9,500
2,000
Leases
1
8,594
8,593
83%
n/a
c)
1
10,394
10,393
Donations
-
2,880
2,880
83%
n/a
d)
-
2,880
2,880
Sale of Reportable Assets
-
16,494
16,494
83%
n/a
e)
-
16,494
16,494
Recyclables
25,000
65,761
40,761
83%
219%
f)
30,000
72,000
42,000
Bond Issuance
4,195,250
5,044,437
849,187
83%
100%
g)
5,034,300
5,044,437
10,137
Premium
132,028
148,507
16,479
83%
94%
g)
158,434
148,507
(9,927)
Total Revenues
9,770,195
10,565,571
795,376
83%
90%
11,724,235
11,800,212
75,977
TOTAL RESOURCES
10,862,703
11,707,262
844,559
83%
91%
12,816,743
12,941,903
125,160
REQUIREMENTS Exp.
Expenditures
Personal Services
1,392,998
1,340,695
52,303
83%
80%
1,671,598
1,623,865
47,733
Materials and Services
2,484,560
2,154,755
329,805
83%
72%
2,981,472
3,002,274
(20,802)
Debt Service
5,062,956
5,503,172
(440,216)
83%
91% g)
6,075,547
6,075,547
-
Capital Outlay
143,333
160,400
(17,067)
83%
93%
172,000
179,930
(7,930)
Transfers Out-Road
238,144
214,330
23,814
83%
75%
285,773
285,773
-
Trans Out-Post Closure
333,333
200,000
133,333
83%
50% h)
400,000
400,000
-
Trans Out-Equip Reserve
208,333
250,000
(41,667)
83%
100%
250,000
250,000
-
Trans Out-Capital Res
353,333
212,000
141,333
83%
50% h)
424,000
424,000
-
Contingency
463,628
-
463,628
83%
n/a
556,353
556,353
TOTAL REQUIREMENTS
10,680,618
10,035,352
645,266
83%
78%
12,816,743
12,241,389
575,354
NET (Resources - Requirements)
182,085
1,671,910
1,489,825
-
700,514
700,514
Beginning Net Working Cap
ital per Proposed Budget
700,513
a) Seasonal item-Fall and Spring
b) Dependent on special clean-ups such as asbestos and contaminated soil
c) Revenue from rent on Rickard Road property, not included in original budget
d) Incentive for energy efficient lighting upgrade in Knott Transfer Station building
e) Sold glass crusher at auction
f) Recycling markets are higher than expected. Often it can be seasonal Page 12
g) Refunding of FF&C 2003 debt
h) Transfers will be completed in June
RISK MANAGEMENT
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date
Year End
Budget T Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
Other Interest
TOTALREVENUES
Transfers In-General Fund
TOTALRESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Transfers Out
TOTAL REQUIREMENTS
NET
$2,100,000 $2,039,937 ($60,063) 100% 97% $2,100,000 $2,039,937 ($60,063)
209,046
209,046
0
83%
83%
259,694
259,694
(0)
83%
83%
148,592
148,592
0
83%
83%
1,228,287
1,228,287
0
83%
83%
210,361
210,630
269
83%
83%
4,167
548
(3,618)
83%
11%
16,667
64,732
48,065
83%
324%
1,250
1,665
415
83%
111%
42
-
(42)
83%
0%
15,000
11,410
(3,590)
83%
63%
12,500
11,656
(844)
83%
78%
42
-
(42)
83%
0%
2,105,646
2,146,260
40,614
83%
85%
166,667
-
(166,667)
83%
0%
4,372,313
4,186,197
(186,116)
83%
87%
% Exp
250,855
250,855
311,633
311,633
178,310
178,310
1,473,944
1,473,944
252,433
252,433
5,000
5,000
-
20,000
75,000
55,000
1,500
2,000
500
50
50
-
18,000
14,000
(4,000)
15,000
15,000
50
50
-
2,526,775
2,578,275
51,500
200,000
200,000
-
4,826,775 4,818,212 (8,563)
118,228
194,139
5,677
131,591
5,517
395,833 455,153 (59,320) 83% 96% a) 475,000 475,000 -
116,268
67,605
250,186 183,873 66,313 83% 61% 300,223 240,000 60,223
157
376
14,053
78,343
84,571 92,929 (8,359) 83% 92% 101,485 100,000 1,485
812,240
5,000
105,997
48,432
32,959
1,000,000 1,004,628 (4,628)
208,333 184,953 23,380
1,938,923 1,921,537 17,387
245,298
217,383
27,915
139,764
114,851
24,913
83
-
83
385,145
332,234
52,911
6,000
5,400
600
2,330,068
2,259,171
70,897
2,042,244
1,927,026
(115,218)
Beginning Net Working Capital per Proposed Budget
" Contingency is $2,030,693.
83% 84% a) 1,200,000 1,200,000 -
83% 74% 250,000 250,000 -
83% 83% 2,326,708 2,265,000 61,708
83%
74%
294,357
294,357
83%
68%
167,717
167,717
-
83%
0%
100
-
100
83%
72%
462,174
462,074
100
83%
75%
7,200
7,200
-
83%
81%
2,796,082
2,734,274
61,808
2,030,693
2,083,938
53,245
2,000,000
Page 13
a) Expenditures are projected to exceed current appropriation. Appropriation transfer is pending.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Ten Months Ended April 30, 20'12
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll. I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$6,400,000 $
7,559,639
$ 1,159,639
100%
118%
$6,400,000
$7,559,639
$ 17159,639
Revenues
Property Taxes - Current
4,986,478
5,917,109
930,631
83%
99%
5,983,773
6,100,289
116,516
Property Taxes - Prior
166,667
251,926
85,259
83%
'126%
200,000
254,005
54,005
Federal Grants
-
184,578
184,578
83%
n/a
-
203,958
203,958
State Reimbursement
45,000
23,514
(21,486)
83%
44%
a)
54,000
27,000
(27,000)
Telephone User Tax
625,000
446,015
(178,985)
83%
59%
750,000
750,000
-
Grant - Sunriver Serv Dist
-
22,500
22,500
83%
n/a
-
22,500
22,500
Data Network Reimb.
22,667
34,698
12,031
83%
128%
b)
27,200
34,698
7,498
Jefferson County
29,167
28,048
(1,119)
83%
80%
35,000
35,000
-
User Fee
43,333
6,469
(36,864)
83%
12%
c)
52,000
52,000
Police RMS User Fees
165,833
22,428
(143,405)
83%
11%
d)
199,000
199,000
-
Contract Payments
26,667
33,061
6,394
83%
103%
b)
32,000
33,061
1,061
Miscellaneous
7,500
9,752
2,252
83%
108%
9,000
11,750
2,750
Interest
29,167
45,953
16,786
83%
131%
35,000
55,000
20,000
Interest on Unsegregated Tax
667
535
(132)
83%
67%
800
800
-
Donations
-
750
750
83%
n/a
-
750
750
Total Revenues
6,148,146
7,027,336
879,190
83%
95%
7,377,773
7,779,811
402,038
TOTAL RESOURCES
12,548,146
14,586,974
2,038,828
83%
106%
13,777,773
15,339,450
1,561,677
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
3,534,028
3,172,780
361,248
83%
75%
4,240,834
3,800,000
440,834
Materials and Services
1,606,130
1,365,725
240,405
83%
71%
1,927,356
1,927,356
-
Capital Outlay
945,517
492,031
453,486
83%
43%
1,134,620
1,134,620
Transfers Out
416,667
500,000
(83,333)
83%
100%
e)
500,000
500,000
-
Contingency
4,979,136
-
4,979,136
83%
n/a
5,974,963
-
5,974,963
TOTAL REQUIREMENTS
11,481,478
5,530,536
5,950,942
83%
40%
13,777,773
7,361,976
6,415,797
NET (Resources - Requirements)
1,066,668
9,056,438
7,989,770
-
7,977,474
7,977,474
Beginning Net Working Capital
per Proposed Budget
8,000,000
a) GIS/MSAG monthly billings to Oregon Emergency Management-projected revenue overestimated. Projection revised to $27,000
Awaiting payment receipts for February and April
b) Invoiced annually; all expected revenues received
c) US Forest Service invoiced $2156.25 quarterly. Crooked River Ranch invoiced annually June 30th. Payment will not be received
from Crooked River Ranch until FY 2013
d) Fees will be billed out this month
e) Entire amount budgeted transferred to reserve fund in September
Paae 14
Health Benefits Trust
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
Year to Date Revised Year End
Budget Actual T Variance FY / Coll. % I Budget Projection Variance
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
PIT Emp - Addl Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Fees for Clinic Services
Federal Payment (ERRP)
Prescription Rebates
Claims Reimbursements
Vending Machines (Wellness Rebate)
Interest
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Claims Paid-Medical/Rx
Claims Paid-Dental/Vision
Refunds
Insurance Expense
State Assessments
Administration Fee
PPO Fee
Health Impact
Other - Administration
Other- Wellness
Admin & Wellness
Deschutes On-site Clinic
Healthstat
Medications/Drugs/Vacc
Medical Supplies
Equipment
Miscellaneous
Total DOC
Deschutes On-site Pharmacy
Remodeling Costs
Total Pharmacy
Capital Outlay
Contingency
TOTAL EXPEND/REQUIREMNTS
$ 15,500,000 $
15,829,888 $
329,888
100%
0
$15,500,000
$15,829,888
329,888
10,013,093
10,060,175
47,083
83%
84%
12,015,711
12,070,000
54,289
41,667
26,143
(15,524)
83%
52%
50,000
31,000
(19,000)
525,000
496,520
(28,480)
83%
79%
630,000
595,000
(35,000)
1,050,000
1,086,904
36,904
83%
86%
1,260,000
1,300,000
40,000
416,667
703,779
287,112
83%
141%
500,000
800,000
300,000
-
200
200
83%
n/a
-
200
200
150,431
150,431
83%
n/a
150,431
150,431
81,117
81,117
83%
n/a
81,117
81,117
4,535
4,535
83%
n/a
4,535
4,535
-
51
51
83%
n/a
51
51
66,667
86,357
19,691
83%
108%
80,000
100,000
20,000
12,113,093
12,696,212
583,120
83%
87%
14,535,711
15,132,334
596,623
27,613,093 28,526,101 913,008 92% 103%
30,035,711 30,962,222 926,511
Exp,
126,015
118.603
7,412
83%
78%
151,218
151,218
10,395,237
10,449,234
(53,997)
83%
84% a)
12,474,284
12,586,646
(112,362)
1,553,311
1,614,538
(61,227)
83%
87% a)
1,863,974
1,944,784
(80,811)
-
(66,590)
66,590
83%
n/a
-
(66,590)
66,590
291,667
295,217
(3,550)
83%
84%
350,000
350,000
-
125,000
155,263
(30,263)
83%
104%
150,000
155,263
(5,263)
266,667
265,095
1,572
83%
83%
320,000
320,000
41,667
40,648
1,018
83%
81%
50,000
50,000
45,833
42,925
2,908
83%
78%
55,000
55,000
51,932
89,522
(37,591)
83%
144/
62,318
95,000
(32,682)
65,703
22,834
42,870
83%
29%
78,844
78,844
-
12,963,032
13,027,289
(64,257)
83%
84%
15,555,638
15,720,166
-164,528
797,667
564,729
232,938
83%
59%
957,200
857,200
100,000
270,833
127,241
143,593
83%
39%
325,000
225,000
100,000
2,500
22,481
(19,981)
83%
749%
3,000
30,000
(27,000)
3,333
150
3,183
83%
4%
4,000
1,000
3,000
4,542
9,181
(4,639)
83%
168%
5,450
10,000
(4,550)
1,078,875
723,781
355,094
83%
56%
1,294,650
1,123,200
171,450
-
110.871
(110,871)
83%
n/a
-
110,871
(110,871)
-
110,871
(110,871)
83%
nla
-
110,871
(110,871)
167
-
167
83%
n/a
200
-
200
10,987,686
-
10.987,686
83%
n/a
13,185,223
-
13,185,223
25,155,774
13,980,544
11,175,230
83%
47%
30,035,711
16,954,237
13,081,474
NET (Resources - Requirements) 2,457,318 14,545,556 12,088,238 - 14,007,985 14,007,985
Beginning Net Working Capital per Requested Budget 14,500,000
Early Retirement Reinsurance Program (ERRP). Federal program to help pay the cost of insuring retirees who are not yet Medicare eligible.
a) Projection based on annualizing 44 weeks of claims paid. YTD actual is $272,663 per week.
Page 15
Deschutes County - Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Ten Months Ended April 30, 2012
RESOURCES:
Beg. Net Working Capital
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Grants
Interfund Contract
Miscellaneous
Total Receipts
Year to Date
Budget (10/12
of annual)
Actual
Variance
FY %
Coll. %
$ 75,000 $ (40,601) $ (115,601) 100% -54%
Year End
Budget Projection Variance
$ 75,000 $ (40,601) $ (115,601)
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617)
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Total Expenditures
Transfers Out - Reserve Fund
Contingency
504,167
438,518
(65,649)
83%
72%
605,000
558,518
(46,482)
1,250
135
(1,115)
83%
9%
1,500
385
(1,115)
48,333
37,072
(11,261)
83%
64%
58,000
37,072
(20,928)
5,000
7,900
2,900
83%
132%
6,000
10,900
4,900
25,000
10,179
(14,822)
83%
34%
30,000
28,179
(1,821)
183,333
125,213
(58,120)
83%
57%
220,000
155,213
(64,787)
93,333
44,000
(49,333)
83%
39%
112,000
127,000
15,000
-
-
-
83%
n/a
-
33,424
33,424
39,167
46,667
7,500
83%
99%
47,000
47,001
1
5,673
10,215
4,542
83%
n/a
6,807
11,202
4,395
905,256
719,898
(185,358)
83%
66%
1,086,307
1,008,894
(77,413)
141,667
291,670
83%
172%
170,000
370,000
200,000
21,453
21,450
83%
83%
25,744
25,744
-
69,000
69,000
-
83%
83%
82,800
82,800
-
183,333
220,000
36,667
83%
100%
220,000
220,000
-
83
-
(83)
83%
0%
100
-
(100)
415,537
602,120
36,583
498,644
698,544
199,900
1,395,793 1,281,417 (114,376) 83% 77%
Exp.
721,682
691,066
30,616
83% 80%
557,304
525,614
31,690
83% 79%
95,890
71,266
24,624
83% 62%
83
-
83
83% 0%
1,374,959
1,287,946
87,013
8,333 10,000 (1,667) 83% 100%
- - 83% n/a
TOTAL REQUIREMENTS 1,383,293 1,297,946 85,346 83% 78%
NET (Resources - Requirements) 12,500 (16,530) (29,030)
Beginning Net Working Capital per Proposed Budget
1,659,951 1,666,837 6,886
866,018
815,264
50,754
668,765
712,998
(44,233)
115,068
113,695
1,373
100
-
100
1,649,951
1,641,957
7,994
10,000 10,000 -
1,659,951 1,651,957 7,994
14,880 14,880
46,373
Paae 16
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Deschutes County
Bethlehem Inn (Fund 128)
Ten Months Ended April 30, 2012
RESOURCES:
Beg. Net Working Capital
Revenues
Grants - Private
Lease Payments
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service:
Interest Expense
Interest Payment
TOTAL REQUIREMENTS
Budget Actual Variance FY % Coll. % I Budget I Projection I Variance J
$(2,711,235) $(2,716,581) $ (5,346) 100% 100% $(2,711,235) $(2,716,581) $ (5,346)
2,334,856 - (2,334,856) 83% 0%
20,340 20,340 - 83% 83%
2,355,196 20,340 (2,334,856) 83% 1%
2,801,827 - (2,801,827)
24,408 24,408 -
2,826,235 24,408 (2,801,827)
(356,039) (2,696,241) (2,340,202) 83% -2345%
Exp.
12,500 15,335 (2,835) 83% 102% a)
83,333 - 83,333 83% 0%
95,833 15,335 80,499 83% 13%
NET (Resources - Requirements) (451,873)
(2,711,576) (2,259,703)
a) Interest on April 2012 negative cash balance: $1,397.57.
b) Inception through April 30, 2012
Revenues - Lease Payments
$ 44,748
Expenditures:
Land/Building (Amertitle) - July 2007
2,241,313
Hickman Williams
17,578
City of Bend - May 2008
250,000
KN EX CO
5,289
Kleinfelder
3,732
Total expended on facility
2,517,913
Interest on Negative Cash Balance
238,411
Total expended
2,756,324
Net $ (2,711,576)
115,000 (2,692,173) (2,807,173)
15,000 17,000 (2,000)
100,000 - 100,000
115,000 17,000 100,000
b) - (2,709,173) (2,707,173)
l
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2012
BOCC Conference & Travel
Tammy Baney
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare
Mileage reimbursement
Total Banev
Ton I]egone
Jui
Aug
Sep
Oct
Nov
Dec Jan Feb
Mar Apr YTD Total
665
305
15
75
- ~
1.060
-
20 -
0
_
_
90
40
380
-
996
211
429
.
-
1,265
-
841
2,985
_
"
794 f
677
309
529
204
578
-
-
3
,D90
-
150
-
-
15D
1,661
-
'
_
1375
-
734
_
722
3'991,V 0
2041
702 -
7.665
on em u rairnn
305
45
" .
535
30
30
1,610
Travel Meals
-
:
-
159
!
159
Accommodations
-
908
429
.
-
-
1,337
Airfare
-
=
-
-
573
50
623
Mileage
reimbursement
-
300
146
163
138
412
104
1,264
G round
Transport
-
i
-
83
1
37
Total Other
1,573
354
-
1
-
~
-880
45
1
-163
1,
246
42
,
426
_5,130
Total - BOCC Department
I
'
u
c
on em rainm9
1,995
915 I
'
105
- J
685
60
75
1 45
3,880
_
_
Travel Meals
_
-
220
30
90
!
-
-
199
539
Accommodations
-
3,034
3,034
X
-
1,179
-
~
_
_
;
8
,
774
5,
Airfe
-
a
T
j
573 L.._
-
~
50
623
Mi e
ge Reimbursement
-
300
794
146
fi77
-
472
.
~
668
.
fi16
68
2
4,355
Ground Transport-
54
150
-
83
287
Total - BOCC Department
_
354 1
1,375 -1
20240
.2 li
562 i
3,191
676
1,173 45 ;
15,457
_ _FY 2012 Bud et -
~
_
-
14,750
Percent of FY 2012 Budget Expended
`
T
- - '
-104
8%
-
.
BOCC County College
Office/Copier
Supplies
_
120
59
1 1
12
201
Meetin Su lies
9 pp
55fi~
829.
788
_
~
2,172
'
,
Total BOCC County College
-
675
829 82 1847
11
12
-
2,373
5/1/2012
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschute"
FORESTER UPDATE
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JUNE 18, 2012
FEMA update
* Transition Plan
* Intermittent Status
Sweat Equity fuels treatment status.
Fire Season meeting 6/21 C fairgrounds.
Project Wildfire recognition meeting 7/10.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners ' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaued or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Q
Community Development Department
Planning Division Building Safety Division Environmental Soils Division
P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
FILE NUMBER
APPLICANT/OWNER:
FINDINGS AND DECISION
LUP-12-2
Kerry and Deborah Downs
24885 Dodds Road
Bend, OR 97701
REQUEST: The applicant is requesting a Type 2 Limited Use Permit for a
commercial events or activities facility on a 39.83-acre parcel in
the Exclusive Farm Use zone.
STAFF CONTACT: Paul Blikstad, Senior Planner
1. APPLICABLE CRITERIA:
Title 18, Deschutes County Zoning Ordinance
Chapter 18.16, Exclusive Farm Use Zone
Title 22, Deschutes County Development Procedures Ordinance
Oregon Revised Statutes 215.296
II. BASIC FINDINGS:
A. LOCATION: The subject property has an assigned address of 24885 Dodds Road,
Bend, and is identified on Deschutes County Assessor's Map 18-14 as Tax Lot 903.
B. LOT OF RECORD: The subject property is a legal lot of record pursuant to being parcel
1 of Partition Plat No. 1992-06.
C. ZONING: The subject property is zoned Exclusive Farm Use - Alfalfa subzone (EFU-
AL). This property is designated Agriculture on the Deschutes County Comprehensive
Plan.
D. SITE DESCRIPTION: The subject property is 39.83 acres and has an existing dwelling
and barn, as well as an open air structure with enclosed restrooms, which are accessed
from an existing driveway off Dodds Road. The topography of the site is level to rolling,
and the site includes a hay field and irrigated pasture surrounded by fences. There is a
lawn area adjacent to the dwelling, as well as a graveled area adjacent to the dwelling
Quality Services Performed with Pride
and barn. The property is served by an existing domestic well, and an on-site septic
system.
E. SURROUNDING LAND USES: The properties to the west, northwest, south and east
consist of residences with some farming occurring, which are also zoned EFU-AL. To
the north across Dodds Road is land under the administration of the Bureau of Land
Management (BLM - 18-14, 100).
F. PROPOSAL: The applicant proposes to establish a commercial events or activities
facility on the subject property. The applicant is proposing to utilize the existing site as a
wedding facility, with up to six commercial events/weddings each year from June 1
through September 30. The applicant's burden of proof states the following:
"These weddings tend to be very similar with respect to many characteristics. With one
exception, we have never had a request for a wedding on any day other than a
Saturday. Therefore, that is the day that most if not all of these events will take place.
The day before (Friday) will consist of some minimal preparation such as setting up
chairs and tables. This activity usually occurs in the late afternoon and lasts no more
than 2-3 hours. Typically, there will be 125-150 people in attendance on the day of the
wedding (Saturday). The typical Saturday wedding day consists of the following: The
wedding participants (12-20 people) will arrive around 1 p.m. to allow time for pictures
and final preparation. Around 3:30 p.m., the guests will start arriving and the wedding
ceremony will usually commence around 4:00 p.m. The typical wedding ceremony lasts
30-45 minutes and a reception with all of the guests and participants follows. By 8:00
p.m., the majority of people in attendance will have left. By 9:00 p.m. over 80% of the
people in attendance will have left. By 10:00 p.m., everyone will have left and vacated
the property. The following day (Sunday) consists of final clean-up and involves no
more than 2-3 people with everything picked up and done by 11:00 a.m."
G. PUBLIC AGENCY COMMENTS: The Planning Division mailed notice to several
agencies and received the following comments:
Deschutes County Environmental Soils Division: The proposed change in use for
the Accessory structure served by an onsite wastewater treatment system will
require an Authorization Notice to determine that the existing onsite system is
sufficient to serve the proposed use.
2. Deschutes County Transportation Planner: I have reviewed the submittal
materials to hold up to six weddings in June-Sept. on a 40-acre parcel at 24885
Dodds Road, Bend, aka 18-14-00, TL 903. The applicant's materials state the
peak day will be Saturday with attendees ranging from 125-150 people.
Assuming two people per vehicle, that would result in 63-75 additional vehicles
on Dodds Road. The most recent count (2010) on Dodds indicates 680 average
daily traffic (ADT) 0.07 miles north of US 20 and 176 ADT 0.10 miles south of
Alfalfa Market Road. There is adequate capacity on Dodds Road to handle these
events as the County allows 9,600 ADT on existing County roads as an
acceptable level of service (LOS).
3. Deschutes_ County Road Department: The Road Department received a copy of
this letter from Edna McBride concerning the land use application LUP-12-2.
She referenced the driveway and the danger with animals crossing so I looked
LUP-12-2, Downs Page 2
up the driveway permit and this access was approved through MP-91-35. It
required an easement from the BLM at this location as the property did not front
Dodds Road and they had to cross BLM property to get to Dodds. It does not
appear there were any issues with sight distance so I really do not know what
can be addressed concerning her issue with crossing wildlife.
4. Count Building Safety Division: I met briefly with Downs and Nick Lelack.
Based on their description of the proposed use and the permit history, the
Building Division has no further requirements.
5. The following agencies did not respond to the notice: Central Oregon Irrigation
District, Central Electric Cooperative, Pacific Power and Light, Bend Fire
Department, County Assessor, Bureau of Land Management.
H. PUBLIC COMMENTS: The Planning Division sent notice of this proposal to all property
owners within 750 feet of the subject property. The following written comments were
received:
Edna Joanne McBride: "I share the East boundary of said property. My front door is in
direct line with said 'barn.' I am 147 feet from the property line, making it 404 feet from
this structure, with roadway making it even closer. I believe this is a little close.
"I can not object [to] this application for fear of reprisal. You see, I am the one who
turned him in for not having permits on this barn. He has threatened me if I take any
more pictures of his weddings I will be sorry. In addition, the other neighbors west of
Downs share the same well, which happens to be on Downs property. So you can see,
you are not going to get any objection from any of them. The Denhams across the road
have moved away. I would however like you to look into the application for said barn. I
do not believe the bathrooms were set up for 150 to 200 people in a single day. Also,
how can having weddings generate any sales of hay crops. My daughter and I had a
meeting with Mrs. Downs last fall, and she informed us that they do not charge for the
weddings. These are all friends of there (sic) children from collage (sic), and they will
continue to have them if we like it or not.
"There is however, some confusion on the entrance to Downs' driveway onto Dodds
Road. There is a small hill that blocks the vision both directions when pulling out onto
Dodds Road. This is where the Deer and Elk cross from the BLM into our property. Our
neighbors totaled their car hitting a deer on this hill. It is not if, but when someone tears
out the drive at 10:00 at night in the dark and hits an animal or vehicle. You as decision
makers, upon your approval, will be responsible for said accident. I know the county
decision will not affect your life, but it will certainly affect my quality of living."
Gary Dodds: "I have reviewed the notice of application letter regarding Kerry and
Deborah Downs limited use permit for a type 2 commercial events or activities facility on
EFU land. The file number is LIP-12-2 @ 24885 Dodds Road, Bend, OR.
I have reviewed the Down's application and request the permit be denied for the
following reasons:
1. No sign posted as required.
2. Permits are being appealed by Central Oregon Landwatch.
LUP-12-2, Downs Page 3
3. No demand. Only two permits applied for county wide.
4. Events held in hay barn building has agricultural or commercial permit?
5. Permit states wedding held on non-productive land. But in fact, land is irrigated
by Central Oregon Irrigation water rights. Land may be non-productive to hay but
still producing non-native vegetation (farm use).
6. Downs and Dodds share a well. No compensation plan in place to amend for
excessive water use.
7. Permit specifies generation of hay sales at weddings. One Craig's list add would
sell more hay than 6 weddings. Very ineffective sales method.
8. Farm tax deductions or commercial events. Weddings do not qualify for farm
use tax assessments. (Please reference the attached Information Circular)
9. According to profit or loss from farming tax forms accompanying the permit
application, the tax loss is less without weddings."
1. NOTICE REQUIREMENTS: The applicant complied with the posted notice
requirements of Section 22.23.030(B) of Deschutes County Code (DCC) Title 22. The
applicant submitted a Land Use Action Sign Affidavit, dated May 16, 2012, indicating the
applicant posted notice of the land use action on that same date.
J. REVIEW PERIOD: This application was submitted on May 11, 2012. The Planning
Division sent an incomplete letter dated May 24, 2012. The applicant submitted an
addendum to the application, which was received on May 29, 2012. This application
was thus deemed complete and accepted it for review on May 29, 2012.
K. ADJACENT PARCELS: The properties in the area that are within one mile of the
boundaries of the subject property are as follows:
Tax lot no.
Owner
Size (acres)
Dwelling
Farm use
Tax
deferred
18-14,904
Dodds
39.82
1993
Grass ha
Yes
18-14,1001
McBride
39.39
1930/1998
Pasture,
horses
Yes
18-14, 1000
Bussard
37.94
1989
Pasture
Yes
18-14, 1101
Penland
20
1980
Grass ha
Yes
18-14, 1105
Duren
30
1927
Pasture
Yes
18-14, 1103
Fortin
5
1997
Pasture
No
18-14,1102
Cook/Ross
22.61
2006
Grass ha
No
18-14, 1104
Phillips
11
1977
Pasture,
cattle
Yes
18-14,1100
Floyd
71.59
1972
Grass ha
Yes
18-14,301
Roberts
89.94
1993
Grass hay,
pasture
Yes
18-14,302
Thompson
2.68
2004
None
No
18-14,303
Rubaloff
3.93
2005
None
No
18-14,1203
Clarno Cattle
42.88
2000
Pasture
Yes
18-14,1200
Clarno
122.90
1971
Grass ha
Yes
18-14,100
USA/BLM
19,377
No
None
No
18-14,300
COID
480.53
No
None
No
18-14,700
COID
211.28
No
None
No
LUP-12-2, Downs Page 4
18-14-7,
Deschutes
9.93
No
None
No
100
Count
18-14-7,
Denham
42.15
1988
Pasture
Yes
402
18-14-7,
O & M Inc.
4.38
2002
None
No
401
18-14-7,
O & M Inc.
71.90
No
Pasture,
Yes
400
Grass ha
18-14-7,
Winger
26.26
No
None
No
405
18-14-7,
Olsen
25
2007
None
No
404
18-14-7,
Swan
25
No
None
No
200
18-14-7,
Gerhardt
34.84
1997
None
No
300
18-14-7,
Bradetich
5.22
1984
Grass hay
Yes
600
18-14-7,
Williamsen
5.41
2000
None
No
700
18-14-7,
Moriarty
59.53
1996
Grass hay,
Yes
800
pasture
18-14-7,
Conners
36.16
2001
Grass hay
Yes
900
18-14-7,
Pensco
38.09
No
Grass hay
Yes
901
18-14-7,
Pensco
2
No
None
No
902
18-14-7,
Robinson
21.70
1994
Grass hay,
Yes
500
pasture
18-14-7,
Deschutes
9.93
No
None
No
100
Count
III. CONCLUSIONARY FINDINGS:
Title 18, Deschutes County Zoning Ordinance.
A. CHAPTER 18.16. EXCLUSIVE FARM ZONE
Section 18.16.025. Uses Permitted Subiect to the Special Provisions Under DCC
Section 18.16.038 or DCC Section 18.16.042 and a Review Under DCC Chapter
18.124 where a licable.
K. Agri-tourism and other commercial events and activities subject to DCC
1$.16.042.
FINDING: The applicant is proposing a commercial events and activities facility, consisting of a
wedding venue. The criteria under DCC 18.16.042 are addressed in this decision. There are
no criteria under DCC 18.16.038 for the proposed use, and it is not subject to site plan review
under DCC Chapter 18.124.
LUP-12-2, Downs Page 5
2. Section 18.16.042 Agri-Tourism and other Commercial Events or Activities
Limited Use Permit
A. Agri-tourism and other commercial events or activities related to and
supportive of agriculture may be approved in an area zoned for exclusive
farm use only if the standards and criteria in this section are met.
FINDING: The applicant is proposing a commercial events or activities facility, which will
consist of conducting weddings at the site. The standards under DCC 18.16.042(C) are
addressed below.
B. Application. The application shall include the following.
1. The General Provisions information required in DCC 22.08.010.
FINDING: The applicant has submitted a copy of a warranty deed (Vol 410 Page 2847)
demonstrating that the applicants are the owners of the subject property. The applicant has
submitted the Limited Use Permit application form, a burden of proof statement addressing the
criteria in DCC 18.16.042, the filing fee of $785.00, and has submitted the affidavit attesting to
the fact that the land use action sign was posted on the property on May 16, 2012.
2. A written description of.,
a. The proposal.
FINDING: The applicant has addressed the above standards on pages 1-3 of the burden of
proof statement. The applicant states that up to six commercial events/weddings will be held on
the property each year from June 1 through September 30. The applicant has also stated that,
based on past experiences, weddings are generally on a Saturday. The applicant's burden of
proof states that the day before the wedding (Friday) includes preparation of the site, including
setting up chairs and tables. The weddings generally have 125-150 people in attendance. The
applicant provides a description of the Saturday activities, including the wedding and reception
and the times that they occur. The time frame for activities on Saturdays is from approximately
1:00 p.m. to 10:00 p.m., when, according to the applicant, everyone will have left and vacated
the property. The following day (Sunday) consists of final clean-up that involves 2-3 people,
with everything picked up and done by 11:00 a.m. Access and egress, parking facilities, and
sanitation and solid waste operational characteristics are addressed below.
b. The types of agri-tourism and other commercial events or activities
that are proposed to be conducted, including the number and
duration of the agri-tourism and other commercial events and
activities, the anticipated maximum daily attendance and the hours
of operation, and how the agri-tourism and other commercial events
or activities will be related to and supportive of agriculture and
incidental and subordinate to the existing farm use on the tract.
FINDING: The applicant addressed 2(b) above with the following statements in the burden of
proof:
"There exists an undeniable connection to these activities and the agricultural
practices that l conduct on my property. The couples that wish to have their
wedding ceremony on our farm have a multitude of other options to choose from
LUP-12-2, Downs Page 6
for their wedding site (hotels, resorts, golf courses, churches, parks, forests, etc.)
but are interested in my location because they WANT to have their wedding on a
farm. Specifically they want to be in an open air rural environment surrounded by
lush green fields. They choose and want to have their wedding in an
environment that includes the sounds and sights of irrigation sprinklers, tractors,
hay balers, etc. These attributes and connections do not exist anywhere else
other than a farm setting. Further, l have 90-100 tons of Orchard Grass Hay that
needs to be sold annually. By exposing 125-150 people to my farm (per event), I
will routinely and invariably generate some hay sales from hosting a wedding on
our farm. These sales become an important part of my operation because the
volume of Hay that I produce dictates that my sales are spread over several
small transactions vs. one or two large transactions.
"Not counting maintenance activities during the winter months my farm operation
encompasses approximately 183 days of actual production with the onset of the
irrigation season to the end of the irrigation season. The proposed events with
this limited use permit will encompass at most 6 days during the time frame of
June-September with those 6 days only utilizing 8-10 hours of time farm per
event. The total amount of land usage for these events is approximately 2 acres
(non productive land). Therefore, these proposed events utilize the following:
Time as a percentage of farm production year - 3.2%
Time as a percentage of total year- 1.6%
Land usage as a percentage of total parcel - 5.02%
"In summary, the appeal and indication of interest I receive from future
grooms/brides for the purpose of having their wedding on my farm is because of
my farm operation rather than in spite of it being a farm."
Senate Bill (SB) 960, approved by the State Legislature in 2011, is the legal basis for DCC
18.16.042. SB 960 establishes the "related to and supportive of agriculture" standard, as well
as the "incidental and subordinate to a farm use" standard. The law, however, does not define
these terms or phrases. Staff has not found the "related to and supportive of agriculture"
standard defined elsewhere in state law or Land Use Board of Appeals (LUBA) decisions.
Several LUBA decisions address the "incidental and subordinate to a farm use" standard, but
each case appears to be applicable to the particular circumstances of the subject application,
property, and local regulations.
Therefore, to better understand and apply the meaning and intent of these terms and phrases,
staff looks to the following sources:
The Oregon Department of Land Conservation and Development's "Guide to Wineries
and Events in EFU Zones" dated, March 1, 2012;
2. The Webster's New World Dictionary; and
3. The Association of Oregon Counties (AOC) Farmland Activities Task Force Final Report
and Recommendations, dated December 13, 2010. This report was the basis for SB
960 and is included in the State Legislative record for SB 960 and Deschutes County's
record for the ordinance adopting DCC 18.16.042.
LUP-12-2, Downs Page 7
Staff summarizes each of these sources in order.
1. DLCD's "Guide to Wineries and Events in EFU Zones" states:
"Q: What does `related to' and `supportive of agriculture mean in SB 960? What
about 'incidental and subordinate?'
A: We interpret `related to' and `supportive of to mean that the proposed agri-
tourism or other commercial event or activity is physically and/or economically
logically connected to, and supports, an existing on-site farm operation. For
example, `related to' could mean that the proposed event involves a product that
is produced on site that has a meaningful and significant relationship to the
proposed event. `Supportive of could involve the generation of supplemental
income to support a farm. `Incidental and subordinate' means that the event or
activity is strictly secondary and ancillary to on-site farming in terms of income
generated, area occupied, and off-site impacts. "
2. Webster's New World Dictionary defines:
Related: "connected or associated, as by origin or kind"
Supportive: "that gives support, help or approval"
Incidental: "happening as a result of in connection with something more important;
secondary or minor"
Subordinate: "inferior to or placed below another in rank, power, importance, etc.;
secondary"
3. AOC Farmland Activities Task Force Final Report and Recommendations
Page 4. "The Task Force realizes these recommendations may not provide an
opportunity to conduct activities and events on farmland which do not promote farm use.
However, we believe it is a good basis for providing balance between the conservation
of farmland and the need of farmers to use their land in beneficial yet non-traditional
ways. "
Page 6. "The Farmland Activities Task Force developed a set of principles with the
assistance of state agencies and other interested parties to guide its work. A list of
issues was also compiled based upon the responses to the statewide survey referenced
above and the comments and discussion of the Task Force.
"Principles
The FATF developed and approved the following principles:
1. Give preference to `farm use' as defined in ORS 215.203(2) (a) on farmland.
2. Support economic activities that compliment farm use.
3. Seek opportunities for better communication between those wishing to establish
nontraditional farm uses and those who may be impacted by such activities.
LUP-12-2, Downs Page 8
4. Ensure compliance with public health, environmental health and safety requirement
when establishing other uses on farm land.
5. Ensure activities associated with 'farm use' (i. e. efficient operation of equipment and
transport of products to market in a timely manner) are not impaired.
6. Assist counties with establishment of clear, transparent, and to the extent possible,
consistent processes for consideration of traditional and nontraditional farm activities.
7. Identify `best practices' in the public process for consideration of nonfarm issues on
farm land."
Staff believes the key components of this criterion for which findings must be made are:
1. Is there a farm use, as defined in ORS 215.203(2), on the property?
2. How is the commercial event related to and supportive of agriculture?
3. How is the commercial event incidental and subordinate to the farm use?
Staff addresses each component of this criterion in order.
1. Is there a farm use, as defined in ORS 215.203(2), on the property?
Oregon Revised Statute (ORS) defines a farm use under ORS 215.203(2) as:
"(2)(a) As used in this section, "farm use" means the current employment of land
for the primary purpose of obtaining a profit in money by raising, harvesting and
selling crops or the feeding, breeding, management and sale of, or the produce
of, livestock, poultry, fur-bearing animals or honeybees or for dairying and the
sale of dairy products or any other agricultural or horticultural use or animal
husbandry or any combination thereof..."
Staff finds this element of the criterion is met because the primary use of the property is to seek
a profit in money by the sale of Orchard Grass Hay.
2. How is the commercial event related to and supportive of agriculture?
DLCD's interpretation of "related to"' and "supportive of mean that the commercial event or
activity is "physically and/or economically logically connected to, and supports, an existing on-
site farm operation." The agency's Guide states, "`related to' could mean that the proposed
event involves a product that is produced on site that has a meaningful and significant
relationship to the proposed event. `Supportive of could involve the generation of supplemental
income to support a farm."
Staff poses a series of questions and answers/findings to address this issue.
Do commercial events include commercial weddings?
Staff finds the answer to this question is "yes," commercial events include commercial
weddings. The text amendment to adopt SIB 960 into Deschutes County Code (DCC) also
included a new definition of "commercial event or activity." As defined in DCC:
"Commercial event or activity" means any meeting, celebratory gathering,
wedding, party, or similar uses consisting of any assembly of persons and the
LUP-12-2, Downs Page 9
sale of goods or services. It does not include agri-tourism. In DCC 18.16.042, a
commercial event or activity shall be related to and supportive of agriculture.
In addition, while weddings have historically occurred on farms throughout Central Oregon and
across the state and nation they are not considered a traditional farm activity. In public
testimony on Deschutes County Ordinance 2012-004 adopting SB 960 and new definitions into
Deschutes County Code from several sources, including AOC, Oregonians In Action, the
Oregon Farm Bureau, and others, weddings were clearly contemplated as an allowed use as a
commercial event or activity under SB 960 for properties with an existing farm use. The AOC
Task Force Final Report and Recommendations supports this testimony in its principles (listed
above), which call for "economic activities that support farm use," "activities associated with
`farm use;"' and "consideration of traditional and nontraditional farm activities." Weddings are an
economic activity that support a farm use, a nontraditional farm activity, and an activity
associated with a farm use.
In comments to Deschutes County during consideration of Ordinance 2012-004, DLCD Policy
Analyst Michael Morrissey and Farm/Forest Specialist Katherine Daniels, wrote:
"We aren't sure a wedding meets a definition of agri-tourism, but it isn't hard to see it as
an `other commercial event.' The department believes that `related to and supportive of
agriculture' (together with `incidental and subordinate) is specific to the site. That means
there needs to be on-site farming taking place, and that any wedding activities must
either provide supplementary income to a farm operation that earns a larger income, so
that they financially 'support' the onsite farming. It could also mean that wedding
activities must use products grown on the farm as part of the wedding activities (e.g.,
flowers from a flower farm, etc.). However, as an example, a free standing 15-acre
`wedding mill,' on an EFU zoned site, with a dwelling and a personal backyard vegetable
garden would not meet the standards, in our opinion. "
Are weddings physically and/or economical) logically connected to a farm use and specifically
to a ha operation?
The applicant's burden of proof statement explains that weddings are physically and
economically connected to the existing 39.83-acre farm and helpful to the farm use on the
property. Commercial weddings are physically connected to this specific farm by people
choosing to have their wedding in a pastoral setting with its green fields, irrigation sprinklers,
tractors, hay balers, and associated sounds. In addition, weddings are economically connected
to this farm by the importance of hay sales at such events in the overall farm operation,
according to the applicant. The burden of proof states, "These sales become an important part
of my operation because the volume of Hay that I produce dictates that my sales are spread
over several small transactions vs. one or two large transactions." In addition, the applicant
states in the burden of proof, "I will routinely and invariably generate some hay sales from
hosting a wedding on our farm."
Weddings also are supportive of this farm by providing supplemental income.
How are commercial weddings economical) connected to this farm use?
Deschutes County Planning Director Nick Lelack called and asked the applicant, Mr. Downs, on
June 11, 2012 how the commercial weddings facilitate sales of hay at these events. Mr. Downs
explained that his direct involvement in and attendance throughout all commercial events on his
property provide him with opportunities to integrate hay sales with weddings by:
LUP-12-2, Downs Page 10
(1) Bringing people to his farm who otherwise would not or do not know about it; and
(2) Providing him opportunities to "network" in person with the wedding party, attendees, and
associated service providers about his agricultural practices, the types of grasses growing
on the farm, and the potential uses for the hay.
Mr. Downs explained that these "networking" opportunities have directly lead to hay sales in the
past, and he has customers today who continue to purchase hay that he previously met while
conducting weddings on his farm.
The sales of Orchard Grass Hay to event attendees, and the supplemental income generated
by events to support the agricultural operations, creates a direct economic connection between
the commercial events and the applicant's agricultural operations.
Staff finds the proposed commercial weddings are related to and supportive of agriculture for
this application.
3. How is the commercial event incidental and subordinate to the farm use?
Staff identifies two components to this question:
1. There must be farm use, as defined in DCC 18.04.030, occurring on the property.
2. The commercial event must be lower in rank or importance, or secondary and ancillary,
to the farm use. It also means that the intensity, scope, duration, etc. of the commercial
event must be judged proportionate to the scale of the farm use.
The first component is addressed above. A farm use exists on the property.
Therefore, the second and primary question is whether the commercial weddings are incidental
and subordinate to the farm use.
The applicant's burden of proof statement demonstrates compliance with this standard based
on the amount of time and land used for the weddings compared to that of the farm use.
Specifically, the applicant is applying for six (6) days each year to conduct weddings. A few
hours the day before and a few hours the day after the six (6) wedding days would be used for
set-up and take down. This total amount of time is less than 5% of the overall total amount of
time for farm production each year (183 days) according to the application.
The area occupied by the wedding events is less than 3 acres, including the parking area. The
County Assessor's records indicate the property has 34 irrigated acres. Therefore, the area
used for weddings is less than 10% of that used for farming.
Staff finds that the wedding event time period and land area is incidental and subordinate to the
farm use on the property.
In sum, staff finds a qualifying farm use on the subject property, and that the commercial
weddings are related to and supportive of agriculture and incidental and subordinate to the
existing farm use.
LUP-12-2, Downs Page 11
Staff finds this criterion is met.
c. The types and locations of all permanent and temporary structures,
access and egress, parking facilities, and sanitation and solid waste
to be used in connection with the agri-tourism or other commercial
events or activities.
FINDING: The applicant addressed c above on page 3 of the burden of proof as follows:
"All activities related to these events will take place exclusively on non-productive farm
ground (approximately 2 acres) within my 40 acre property. Traffic to these events
comes via Hwy 20 to Dodds Road (traveling east) with a direct access right hand turn
onto our driveway. The first 660 feet of our driveway is a paved surface with the final
250 feet via a rocked portion of the driveway into a 2 acre grass horse pasture used for
parking event vehicles (this pasture is not part of my hay production ground). Traffic
into, on, and from our property is solely on either a paved surface, rock surface, or grass
surface and produces absolutely zero dust. All of the wedding event activities
(ceremony/reception) occur within the landscaped portion of our residence. We utilize
an accessory structure to our residence (an open air structure) for a portion of the event
activities. Sanitation and solid waste for people attending these events is handled by
two (2) county permitted restrooms in the accessory structure. These restrooms are
serviced via a county dedicated/permitted septic system exclusively for these two (2)
restrooms. "
Staff finds that the applicant has adequately described the structures on the property, as well as
access and egress, parking and sanitation. Any solid waste would be disposed of at the County
landfill. Staff has imposed conditions of approval to address this standard.
Staff finds this criterion is met with the conditions of approval.
3. A traffic management plan that.,
a. Identifies the projected number of vehicles and any anticipated
use of public roads;
b, Provides an assurance that one traffic control person shall be
provided for each 250 persons expected or reasonably expected
to be in attendance at any time during the agri-tourism and other
commercial event or activity. The traffic control personnel shall
be certified by the State of Oregon and shall comply with the
current edition of the Manual of Uniform Traffic Control Devices.
FINDING: The applicant addressed these criteria on page 3 of the burden of proof as follows:
"The proposed events under this limited use permit will generate 30-50 vehicles usage
for all participants/guests of the event. Virtually all of the vehicles travel from Bend east
on Highway 20 to Dodds Road. They then travel east on Dodds Road to a direct right
hand turn onto our property. Access to our property is a direct turn with no crossing of
the opposing lane of traffic. When existing our property the vehicles turn left onto Dodds
Road with excellent visibility in both directions for traffic entering Dodds Road. For all
events, i will place temporary signage on Dodds road alerting motorists to an "event in
LUP-12-2, Downs Page 12
progress" both east and west of our driveway on Dodds Road. As unlikely as it may
seem, if we ever host an event that exceeds the 250 participants threshold we will also
provide a licensed traffic control person (certified by the State of Oregon) stationed at
the entrance of our driveway to Dodds road.
Staff finds that the applicant has adequately described the number of any anticipated number of
vehicles for the event site. The anticipated number of guests (125-150) will require that at least
one traffic control person must be on-site during the wedding event. Any attendance over 250
will require a second traffic control person.
Staff finds this criterion is met with the requirement under "b" above as a condition of approval.
c. Demonstrates that the parcel, lot or tract has direct access such
that the lot, parcel or tract on which commercial events will
occur.,
i. Fronts on a public road; or
ii. Is accessed by an access easement or private road, and all
underlying property owners and property owners taking
access between the subject property and the public road
consent in writing to the use of the road for agri-tourism and
other commercial events or activities at the time of initial
application.
FINDING: Approximately one-half of the subject property (west half) has direct frontage on
Dodds Road. The east half of the property appears to have a sliver of land under the
administration of the Bureau of Land Management, with a right of way grant (OR 47891) to
cross this land. According to BLM staff, this right of way has been extended in perpetuity
(Decision letter is in the record).
Staff finds this criterion is met because the BLM has extended the right of way grant, they
consent to the use of the road by the applicant.
4. Inspection of Event Premises Authorization. The applicant shall
provide in writing a consent to allow law enforcement, public health,
and fire control officers and code enforcement staff to come upon
the premises for which the Limited Use Permit has been granted for
the purposes of inspection and enforcement of the terms and
conditions of the permit and DCC Chapter 18.16 Exclusive Farm Use
Zone and DCC Chapter 8.08 Noise Control, and any other applicable
laws or ordinances.
FINDING: The applicant states the following in the burden of proof:
"If the County has a written form for this consent document I will provide a signed
version upon receiving my Limited Use Permit. Otherwise, I will draft a version if
necessary.
Staff finds that this requirement is met with a condition of approval that the consent form be
submitted to and approved by the Planning Division prior to the first commercial event.
C. Approval Criteria.
LUP-12-2, Downs Page 13
2. Type 2. Up to six (6) agri-tourism and other commercial events or
activities in a calendar year on a tract may be approved by a limited use
permit that is personal to the applicant and is not transferred by, or
transferred with, a conveyance of the tract, if in compliance with:
a. Minimum lot or parcel size: 10 acres.
FINDING: The subject property is 39.83 acres. Staff finds this criterion is met.
b. Agri-tourism event may not, individually, exceed a duration of 72
consecutive hours, excluding set-up and take down of all temporary
structures and facilities. The limitation on the hours of operations is
included within the duration of 72 consecutive hours.
FINDING: The applicant is not proposing any agri-tourism events. This criterion is not
applicable.
c. Commercial events or activities may not, individually, exceed a
duration of 30 consecutive hours, excluding set-up and take down of
all temporary structures and facilities. The limitation on the hours of
operations is included within the duration of 30 consecutive hours.
FINDING: The applicant has stated in the burden of proof that each proposed event will last
between 8-10 hours in consecutive duration, and the events will be conducted on six calendar
days each year. Set up and take down will occur for a few hours the day before and the day
after the commercial event is conducted.
Staff finds this criterion is met and imposes a condition of approval based on the application
submitted limiting commercial events to the applicant's proposal - 6 calendar days each year,
excluding the set-up and take down of all temporary structures and facilities.
d. Must be incidental and subordinate to existing farm use of the tract,
and shall be related to and supportive of agriculture.
FINDING: The findings for this criterion are addressed above. Staff incorporates those findings
herein by reference. Staff finds this criterion is met.
e. Set-up and take down of all temporary structures and facilities shall
occur up to one business day prior to the agri-tourism and other
commercial events or activities and one business day after the agri-
tourism and other commercial events between 7.00 a.m. and 10:00
p.m.
FINDING: The applicant states in the burden of proof statement that set-up and take down of
the facilities used at the site will occur one day before and one day after the weddings, within
the time limits listed under "e" above. Staff finds this criterion is met.
f. May not require that a new permanent structure be built, used or
occupied in connection with the agri-tourism or other commercial
events or activities.
LUP-12-2, Downs Page 14
FINDING: The applicant is not proposing any new permanent structure and the Planning
Division is not requiring any new permanent structure be built, used or occupied in connection
with the commercial events. The existing open-air building will be used as part of the wedding
site. Staff finds this criterion is met.
g. May not, in combination with other agri-tourism or other commercial
events or activities authorized in the area, materially alter the
stability of the land use pattern of the area.
FINDING: There are no other authorized agri-tourism or commercial events or activities
proposed or occurring in the area. The proposed event site is for up to six weddings over 4
months. The wedding events will be temporary in nature and practice. The existing land use
pattern of the area is single-family dwellings with some farm use occurring, as well as some dry
land (such as the BLM and COID lands to the north). Staff finds that the temporary nature of
the weddings will have no impact on the land use pattern of the area. The farm use in the area
will continue as currently conducted, which is mainly grass hay and livestock raising and
grazing.
Staff finds that the proposed wedding event site and activities meet this criterion.
h. Must comply with ORS 215.296.
FINDING: Oregon Revised Statutes 215.296, Standards for approval of certain uses in
exclusive farm use zones, has two criteria that apply to the proposed use. They are:
(1) A use allowed under ORS 215.213(2) or 215.283(2) may be approved only
where the local governing body or its designee finds that the use will not:
b. Force a significant change in accepted farm or forest practices on
surrounding lands devoted to farm or forest use: or
c. Significantly increase the cost of accepted farm or forest practices on
surrounding lands devoted to farm or forest use.
FINDING: None of the properties in the area surrounding the subject property are in forest use.
There are many properties in farm use, including properties immediately adjacent to the subject
property to the west, south and east. The main farm use in the surrounding area appears to be
grass hay, with livestock raising and grazing occurring on lands devoted to pasture. Staff finds
that conducting up to six (6) weddings on six (6) calendar days for up to 10 hours per event on
the applicant's property in a 4-month period will not force a significant change in these farm
practices, or significantly increase the cost of accepted farm practices. Staff believes that
existing farm uses will not be impacted by the wedding events and that the events will have any
impact on the hay operations, livestock or grazing activities.
Staff finds this criterion is met.
i. Limited Use Permits approved under this section expire two years
from the date of approval.
j. Limited Permits may be renewed for an additional two years subject
to:
i. An application for renewal; and
LUP-12-2, Downs Page 15
ii. Demonstration of compliance with conditions that apply to the
limited use permit and applicable provisions in this section, DCC
Chapter 18.16.042.
FINDING: The approval for LUP-12-2 would be valid for two years from the date of approval.
The date of approval would be after the review process is completed, including all appeals. The
possibility for renewal exists, based on submittal of an application, and findings made
demonstrating compliance with the conditions of approval as well as the then-current Deschutes
County Code and state law. Staff finds this criterion is met.
4. The area in which the agri-tourism or other commercial events or
activities are located shall be set back at least 100 feet from the
property line.
FINDING: The commercial events or activities areas all are at least 100 feet from the property
line, as evidenced by the air photo in the record. The only exception to this is the entrance
driveway into the site, which is closer than 100 feet at the front of the property. Staff finds that
the entrance road is not part of the "activities" of the wedding venue site.
Staff finds this criterion is met.
5. Notification of agri-tourism and other commercial events or activities.
a. The property owner shall submit in writing the list of calendar days
scheduled for all agri-tourism and other commercial events or
activities by April 1 of the subject calendar year or within 30 days of
new or renewed limited use permits, if after April 1, to Deschutes
County's Community Development Department and Sheriff's Office,
and all property owners within 500 feet of the subject property.
b. The list of calendar dates for all agri-tourism, commercial events
activities may be amended by submitting the amended list to the
same entities at least 72 hours prior to any date change.
c. if such notice is not provided, the property owner shall provide
notice by Registered Mail to the same list above at least 10 days
prior to each agri-tourism and other commercial event or activity.
d. The notification shall include a contact person or persons for each
agri-tourism and other commercial event or activity who shall easily
be accessible and who shall remain on site at all times, including the
person(s) contact information.
FINDING: A condition of approval is included requiring compliance with these criteria for
notification of events.
6. Sanitation facilities shall include, at a minimum, portable restroom
facilities and stand-alone hand washing stations.
FINDING: The applicant is proposing to utilize two bathrooms already on the property. These
are more than the minimum required based on the expected number of attendees. The
applicant states that hot and cold water for hand washing stations will be utilized for these
events. Staff finds this criterion is met with the condition of approval that such facilities be
LUP-12-2, Downs Page 16
maintained for the approved use and be subject to inspection upgrading if required by the
Environmental Soils Division.
7. Hours of Operation. No agri-tourism and other commercial event or
activity may begin before 7.00 a.m. or end after 10:00 p.m.
FINDING: The applicant states that all events will occur and end within the specified hours.
Staff finds this criterion is met with a condition of approval requiring compliance.
8. Overnight camping is not allowed.
FINDING: The applicant states that no overnight camping will occur. Staff finds this criterion is
met.
9. Noise Control
a. All noise, including the use of a sound producing device such as
but not limited to, loud speakers and public address systems,
musical instruments that are amplified or unamplified, shall be in
compliance with applicable state regulations.
b. A standard sound level meter or equivalent, in good condition,
that provides a weighted sound pressure level measured by the
use of a metering characteristic with an "A" frequency weighting
network and reported as dBA shall be available on-site at all
times during agri-tourism and other commercial events or
activities.
FINDING: The applicant states that all noise and sound associated with these events will be
monitored with a sound level meter and kept within the permitted levels allowed under this
ordinance. Staff finds these criteria are met.
10. Transportation Management
a. Roadways, driveway aprons, driveways and parking surfaces
shall be surfaces that prevent dust, and may include paving,
gravel, cinders, or bark/wood chips.
b. Driveways extending from paved roads shall have a paved apron,
requiring review and approval by the County Road Department.
c. The parcel, lot or tract has direct access as defined in DCC
Chapter 18.16.042(B)(3)(c).
d. Adequate traffic control must be provided by the property owner
to address the following:
L There shall be one traffic control person for each 250 persons
expected or reasonably expected to be in attendance at any
time.
ii. All traffic control personnel shall be certified by the State of
Oregon and shall comply with the current edition of the
Manual of Uniform Traffic Control Devices.
FINDING: The applicant states that all surfaces utilized during these events will occur on a
paved driveway, gravel driveway, or grass area for parking of vehicles. Staff conducted a site
visit and confirms the property has a paved apron and paved driveway connection to Dodds
Road.
LUP-12-2, Downs Page 17
The property has direct access to Dodds Road through an approved right of way grant from the
BLM.
The anticipated number of persons expected or reasonably expected to be in attendance is 125-
150 people. This requires one traffic control person. A condition of approval is that 1 or 2 traffic
control persons be on-site, depending upon the number of persons reasonably expected to be
attendance at each wedding.
Staff finds this criterion is met.
11. Health and Safety Compliance
a. All permanent and temporary structures and facilities are subject
to fire, health and life safety requirements, and shall comply with
all requirements of the Deschutes County Building Safety
Division and the Environmental Soils Division and any other
applicable federal, state and local laws.
b. Compliance with the requirements of the Deschutes County
Building Safety Division shall include meeting all building
occupancy classification requirements of the State of Oregon
adopted building code.
FINDING: The proposed open-air pavilion the applicant will use for the wedding facility meets
the building code requirements for its use. Staff confirmed this with the County Building
Division.
Staff finds this criterion is met and imposes a condition of approval that all permanent and
temporary structures and facilities comply with all State of Oregon adopted building code
requirements and all Environmental Soils Division requirements.
12. The maximum number of people shall not exceed 500 per calendar
day.
FINDING: The applicant states that the average attendance is expected to be 125-150. Staff
finds this criterion is met, and imposes a condition of approval that specifies no more than 500
people for all parts of any particular wedding, including any catering service, is permitted.
13. Agri-Tourism and other Commercial Events or Activities shall not be
allowed.
a. Within the County adopted big game winter ranges during the
months of December through March.
b. Within the County adopted big game migration corridors during
the month of April and during the months of October and
November.
c. Within the County adopted sensitive bird and mammal habitat
areas as defined in DCC 18.90.020, unless a site has had no
nesting attempt or the nest has failed, as determined by a
professional wildlife biologist in May of the calendar year in
which the application is approved, unless a site has had no
nesting attempt or the nest has failed which could be determined
in May by a professional wildlife biologist.
t.UP-12-2, Downs Page 18
FINDING: The subject property is not located within any big game winter range, big game
migration corridor, or sensitive bird and mammal habitat area. Staff finds this criterion is met.
3. Section 18.16.043, Single Permit
A. The maximum number of agri-tourism and other commercial events or
activities on a lot, parcel or tract may not exceed the total number of
commercial events allowed by any individual land use approval, including a
winery authorized under DCC 18.16.038(6), and events, outdoor mass
gatherings or extended outdoor mass gatherings authorized under DCC
Chapter 8.16.
B. The following permits may not be combined.
1. Agri-tourism and other commercial events or activities under DCC
18.16.042.
2. Winery under DCC 18.16.038(B),
3. Events, outdoor mass gatherings, extended outdoor mass
gatherings, parades or funeral processions authorized under DCC
Chapter 8. 16,
4. Home occupation for commercial events or activities.
FINDING: The applicant is not proposing any other events at the site, beyond the 6 weddings
they are requesting. Staff finds this criterion is met.
4. Section 18.16.060. Dimensional Standards.
E. Building height. No building or structure shall be erected or
enlarged to exceed 30 feet in height, except as allowed under DCC
18.120.040.
FINDING: The applicant is not proposing any new structures, or any additions to existing
structures. Therefore, this standard is not applicable to the limited use permit.
5. Section 18.16.070. Yards.
A. The front yard shall be a minimum of. 40 feet from a property line
fronting on a local street, 60 feet from a property line fronting on a
collector street, and 100 feet from a property line fronting on an
arterial street.
B. Each side yard shall be a minimum of 25 feet, except that for a
nonfarm dwelling proposed on property with side yards adjacent to
property currently employed in farm use, and receiving special
assessment for farm use, the side yard shall be a minimum of 100
feet.
C. Rear yards shall be a minimum of 25 feet, except that for a nonfarm
dwelling proposed on property with a rear yard adjacent to property
currently employed in farm use, and receiving special assessment
for farm use, the rear yard shall be a minimum of 100 feet.
D. In addition to the setbacks set forth herein, any greater setbacks
required by applicable building or structural codes adopted by the
State of Oregon and/or the County under DCC 15.04 shall be met.
LUP-12-2, Downs Page 19
FINDING: The applicant is not proposing any new structures or additions to existing structures.
These setbacks are not applicable to the limited use permit.
IV. CONCLUSION:
Based on the foregoing Findings, staff concludes the proposed limited use permit can
comply with the applicable standards and criteria of the Deschutes County zoning ordinance if
conditions of approval are met.
V. DECISION:
APPROVAL, subject to the following conditions of approval.
VI. CONDITIONS OF APPROVAL:
This approval is based upon the application, specifications, and supporting
documentation submitted by the applicant. Any substantial change in this Limited Use
Permit will require review through a new Limited Use Permit application. No more than
six (6) commercial events shall be conducted each year beginning on the date of this
approval. The six (6) commercial events shall occur between June 1 through September
30.
2. The six (6) commercial events shall be limited to six (6) calendar days each year,
excluding set-up and take down. No activity for a commercial event shall be conducted
before 7:00 a.m. or after 10:00 p.m.
3. Prior to initiation of use, the applicant shall:
a. Provide in writing a consent to allow law enforcement, public health, fire control
officers and code enforcement staff to come upon the premises for which the Limited
Use Permit has been granted for the purpose of inspection and enforcement of the
terms and conditions of the Permit, and Chapter 8.08 of the county code, noise
control.
b. Provide notification of the weddings as prescribed under DCC 18.16.042(C)(5).
c. The sanitation facilities shall be reviewed and approved by the Environmental Soils
Division prior to the first event. The Environmental Soils Division may require
additional sanitation facilities if the number of expected attendees exceeds the
maximum capacity of the permanent, existing on-site facility.
4. The noise emanating from the site shall at all times meet applicable state regulations. A
standard sound level meter or equivalent, in good condition, that provides a weighted
sound pressure level measured by use of a metering characteristic with an "A" frequency
weighting network and reported as dBA shall be available on-site at all times during the
weddings.
5. All lighting on the subject property shall be required to comply with Chapter 15.10 of the
Deschutes County Code, the Outdoor Lighting Control Ordinance. All exterior lights
shall be sited and shielded so that no direct light projects off-site.
LUP-12-2, Downs Page 20
6. Solid waste shall be disposed of at the Knott Landfill.
7. One traffic control person, certified by the State of Oregon, shall be required for up to the
first 250 persons in attendance at the site, including any persons involved in conducting
the wedding. A second traffic control person shall be required if more than 250 persons
are reasonably expected to be in attendance at the site, including any persons involved
in conducting the wedding.
8. No more than 500 people shall be in attendance for any wedding at the site, including
persons involved in conducting the wedding and caterers.
9. No overnight camping shall be allowed.
10. Catering is subject to licensure and inspection at the caterer's base of operations only,
including transportation vehicles and equipment. Food prepared on site requires a
temporary restaurant license.
11. All permanent and temporary structures shall comply with the State of Oregon's adopted
building code and the Deschutes County Building Safety Division's fire, health, life
safety, accessibility, and occupancy requirements at all times.
12. Agriculturally exempt structures are prohibited from occupancy by the public.
13. If a small, non-regulated water system is used to supply water to the public, they must
be approved by the Environmental Health Division prior to the first event.
VII. DURATION OF APPROVAL:
The applicant shall complete all conditions of approval and initiate the proposed event
facility within two (2) years of the date this decision becomes final, or obtain an extension of
time pursuant to Section 22.36.010 of the County Code, or this approval shall be void.
This decision becomes final twelve (12) days after the date of mailing, unless appealed
by a party of interest.
DESCHUTES COUNTY PLANNING DIVISION
P,g A"az~
Written by: Paul Blikstad, Senior Planner
Va..-
Reviewed by: Nick Lelack, Planning Director
Dated this 15th day of June, 2012
Mailed this 15th day of June, 2012
LUP-12-2, Downs Page 21