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2012-1701-Minutes for Meeting June 04,2012 Recorded 7/11/2012COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKpS I'llll l~ 7/11/2012 11.3101 H 2012-170 1 Do not remove this page from original document. Deschutes County Clerk Certificate Page DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL ~U~vices co~Za MINUTES OF MEEING MONDAY, JUNE 49 2012 Barnes Room, County Administration Building, 1300 NW Wall, Bend, OR Present were Judge Michael Sullivan; Judge Alta Brady; Commissioner Tammy Baney; Erik Kropp, Interim County Administrator; Ken Hales, Community Corrections, Hillary Saraceno, Children & Families' Commission; Scott Johnson, Health Services; Rob Poirier, 911; Donna McClung, Oregon Youth Authority; Redmond Police Chief Dave Tarbet; defense attorney Jacques DeKalb; and Bend Police Chief Jeff Sale. Also present were Tom Greene, citizen; Roger Olson, NAMI; Eileen Stein, City of Sisters; Patrick Flaherty, District Attorney; Marybeth Jaeger, Courts; Erik Utter, Sheriff's Office; Denny Kelley, Black Butte Ranch Police; Marc Mills, Sunriver Police Department; Dave Coon, citizen. 1. Call to Order & Introductions Judge Sullivan called the meeting to order, at which time the attendees introduced themselves. 2. May Minutes Wording was corrected to indicate "fatality" rather than "lethality" review team. HALES: Move approval. JOHNSON: Second. Passed unanimously with that change. Minutes of PSCC Meeting Monday, June 4, 2012 Page 1 of 7 3. Public Comment None was offered. 4. Review of Send Police Department Strategic Plan Chief Sale discussed the Bend Police Department's strategic plan and budget projections. He said he had been in his position for about ten months, and during that time spent a lot of time talking with people both in and outside of the Police Department. He feels the culture of the Police Department is correct; he has seen many where it is not. He noted they are all high-caliber and dedicated employees. They put together a cross-section of the Police Department to analyze the strategic plan. The outcome was seven broad goals. The first was a more proactive approach to policing. To do this, they have to change how they operate day-to-day, which is responding to calls 24/7 in a shotgun approach. This is reactive and not proactive. They need to free up time for officers to reinsert priorities. One way to do this is online reporting, typically misdemeanor crimes with no identifiable suspect. Some like this idea and just want to get the report made so they can report it to their insurance carrier. Some may not have computers or be able to do this, however, so they are trying to identify individuals in neighborhood associations to be able to assist. They will also have a kiosk available at the City. They have reevaluated their records management system. Prior to the new system, records were handled too many times, and it was cumbersome to get information out and analyze it. Reporting can be done in vehicles and sent electronically. Judge Sullivan said that misdemeanors can take in a lot of offenses, including some assaults. He asked what happens if someone makes a domestic violence call to 911. Chief Sale replied that if it is a true 911 call, they will respond and not take that information on line. Minutes of PSCC Meeting Monday, June 4, 2012 Page 2 of 7 Judge Sullivan asked what happens if there is an active suspect. For instance, if someone steals gas as a gas station and drives off, but a license number is obtained. Chief Sale said that the hope is dispatch will put out the information and they can keep an eye out for the vehicle. But no one will take the report at the gas station. Chief Sale said they are hiring an analyst to take disparate information and data and put it into useable form. Daily deployments can revolve around this: trends, locations, etc., so they can respond to those quickly. Information will go to supervisors to help them recognize trends. This need became apparent after a rash of boat and battery thefts. They hope to use information and technology to help them operate better and faster. It is expensive to purchase and maintain, so they are looking for affordable technology. There are problems in the downtown area, so they are considering putting cameras in strategic locations. However, these can cost $300 each or more. Cameras in vehicles can cost up to $5,000 each. Regarding criminal investigations, they will work Monday through Friday for eight to ten hours. They added two people, so half work Monday through Thursday days, the other half Thursday through Sunday nights. They can immediately assist patrol. They are working towards improving interdepartmental communications. Expectations need to be clear. They are planning efficiency controls. They run twenty field officers at any given time, and anther eight in charge of officers. Some are being combined into one position: Corporal, FTO's and acting Sergeants. They are evaluating traffic units so they are in the appropriate places at the right times. They are evaluating CSO's. They have streamlined purchasing, have one contract point rather than doing this by division. The department is increasing positive public interaction, working more closely with neighborhood associations, and analyzing other programs. They are working on interaction with the media, and enhancing prevention and education. Appropriate training across all divisions is important. Current programs are being evaluated to come up with a department-wide training matrix. This can eventually be tied back to evaluations. Those who want to advance will be able to take additional training as appropriate. Minutes of PSCC Meeting Monday, June 4, 2012 Page 3 of 7 Ken Hale asked if the changes in scheduling and training comply with their union agreement. Chief Sale replied that the union was involved with the process, and saw it as a good thing for the Department. Chief Sale stated that another item they are pursuing is recovering revenue. A major issue is animal control. He is working with the process and negotiating with the humane society, to see whether the City can take over animal licensing. Each year they get over 2,100 alarm calls and spend a lot of officer time on false alarms. An ordinance will allow people to register alarms and authorizes the use of an outside vendor to oversee this. There would be fines attached to more than one false alarm. The fee schedule for the Department was updated. Some had not been reevaluated for years. They plan to host more training, which will be good for his Department and be priced so that other agencies don't have to spend a lot to get training elsewhere. They are also scouring for grant funds as available. In regard to radio communications, the system is owned by the Sheriff's Office, so all public safety agencies got together to look at options. It is not appropriate that officers can't talk with the fire department or the State Police. An RFP will be done for a consultant to look at options. Oregon is building out a new radio system as well. This would include public works. Any government agency using radios should be able to utilize it. There are details of this on the City's website. Judge Sullivan said that he read that a large number of property crimes are not being investigated. Chief Sale said that they expect the general fund growth to be about 2%. In 2007 they had 121 employees; they now have 108. Projections are for service to be up 7 to 9% per year. The investigations division is at the top, dealing with homicides, child abductions, etc. As of March, they no longer respond to private property crimes. They will be using on-line reporting and a phone tree as of July. They are eliminating the YES program and investigations into credit card fraud for the banks. There are a lot of nuisance calls as well. They have had to reallocate FTE's as appropriate. Minutes of PSCC Meeting Monday, June 4, 2012 Page 4 of 7 Chief Sale said that the City needed to look at priorities. They have to look at the most serious issues first. Patrick Flaherty stated that it is about deterrence; the vast majority of those prosecuted do not result in reimbursement. If the Police Department does not investigate thefts, the D.A.'s Office may have to. It is the same with the Sheriff, who will end up pricking up the load. Chief Sale said that if his Department has ten other things going on, and there is no money to hire more, they can't do everything. Commissioner Baney indicated that the County made a decision to shift priorities to public safety first. This is a cost shift. She is concerned about those calls going to 911 dispatchers or to the Sheriff. Someone is going to have to pick up the slack. Judge Sullivan asked about not responding to dog or noise complaints. Chief Sale said this equates to twelve people who did not get hired. If the service demand goes up 7 to 9%, they can't keep up. There are only so many hours in the day. Judge Sullivan asked about nuisance calls. Chief Sale replied that responding to a suspicious person on the street or a barking dog equates to about one officer a year. Tom Green said that a lot of the calls have to do with the economy. They are stuck with a set tax rate and have nowhere else to squeeze. But they can't count on the number of calls going down if the economy improves. The demands of transportation is a real issue as well. 5. La Pine Teen Court Ken Hales said they are discontinuing the Teen Court in La Pine. It is not a workload or funding issue; but that the number of kids referred has greatly declined. They made an effort to recruit and train volunteers, but they meet only about every six to nine months, so they drop off. This program has been around since the mid-1990's. The one in Jefferson County is still going well. Some are being referred to other resources. Chief Sale indicated that he has a breakdown of how many hours they spend on each type of issue. Minutes of PSCC Meeting Monday, June 4, 2012 Page 5 of 7 Judge Sullivan said that merchants begged for them to be careful about what is eliminated, like the bad check program. Mr. Flaherty asked how they certify the statement from the person who is reporting; how do they avoid insurance fraud. Chief Sale said that it will be certified. There will be a lot of changes. Commissioner Baney asked if the Bend Police Department is on top of the new electronics record issue. Chief Sale said they spend 60 to 90 minutes per day preparing press information. The new management system allows less detailed information to be given. He will be meeting with the media to talk about this, but he knows one editor does not like it. In reality, there will be more information available once they start mapping. They are just now getting comfortable with this. There is no way to spend all the time the media wants, so it will be somewhere in the middle, rather than hand-feeding the media. He feels few agencies in the State do this. Judge Sullivan noted that the Courts have been in this situation. He hopes all of this works out okay, but feels that squeezing the balloon in one place only means it will come out somewhere else. 6. Other Business Judge Sullivan said that Multnomah County has reduced its trial court hours, even though it is a busy place. Housing Works is going to seek Crime-Free Multi-Housing Certification as soon as agency-assigned officers attend a training course, which will help them be able to properly teach property management companies and/or landlords. They feel this will help them have more leverage in rental agreements. They worked on Stonybrook Apartments, which used to have a lot of calls every week. After evicting problem tenants, the calls are down to one or two a week. Other agencies are getting on board with this as well. Rob Poirier said that since they were not successful with the 911 ballot measure, they have analyzed the numbers and recommend trying again in November. Being no other- items discussed, the meeting adjourned at 4:40 p.m. Minutes of PSCC Meeting Monday, June 4, 2012 Page 6 of 7 Respectfully submitted, Bonnie Baker Recording Secretary Attachments Exhibit A: Agenda Exhibit B: Sign-in sheets Exhibit C: Bend Police Chief Presentation Minutes of PSCC Meeting Monday, June 4, 2012 Page 7 of 7 DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL o < June 4, 2012 - 3:30 p.m. Barnes Room, County Administration Building, 1300 NW Wall, Bend, OR Agenda I Call to Order & Introductions Judge Sullivan II May Minutes Attachment 1 Judge Sullivan Action: Approve May minutes III Public Comment Judge Sullivan IV Bend Police Department Strategic Plan Chief Sale Brief Council on strategic plan and budget projections V La Pine Teen Court Ken Hales Advise Council of program status VI Other Business Judge Sullivan Z Z V V's W H Q W .J O. v C O co O C L v m ~o m a z z 0 Ww W J CL v C F O L v L a ro a a