2012-1840-Resolution No. 2012-129 Recorded 11/13/2012DESCHUTES COUNTY OFFICIAL RECORDS Q 2012N18jo
NANCY BLANKENSHIP, COUNTY CLERK 4J
REVLEVI!1I7 / COMMISSIONERS' JOURNAL
11/13/01109;31;40 AM
LEGAL C UNSELa IIIIIIII I IIIIIII�II II III I III
2012- 0
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2012-2013 * RESOLUTION NO. 2012-1.29
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Sheriff's Office requesting a transfer of
appropriations, and.
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office,
Non -Departmental, Contingency $ 6,825
TO: 255-2900-421.93-50 Deschutes County Sheriff's Office,
Automotive/Communications, Storage Units $ 6,825
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 3( st day of October, 2012..
ATTEST:
Recording Secretary
PAGE. 1 OF 1 -RESOLUTION No. 201.2-129 (10/31/1.2)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES
COUNTY, OREGON
ANTHONY DEBONE, Chair
ALAN UNGER, Vice -Chair
a4o, - -
TAMMY BANEY, Commissioner
Lacy Nichols
From: James Ross
Sent: Monday, October 22, 2012 1:56 PM
To: Lacy Nichols; Shelley Pichardo
Cc: Marty Wynne
Subject: Capital Outlay & Transfer
Attachments: metal bldg_20121022134638.pdf
Follow Up Flag: Fallow up
Flag Status: Flagged
Please process the attached capital outlay and appropriation transfer for the purchase and installation of a metal
building. This item was not in the adopted budget.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 3224819
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DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure Automotive Department Vehicle Storage Metal Building
Structure required for storage of vehicles from inclement weather,
This structure will be added to the front of existing building.
2. Department Sheriffs Office Dept. 2900
3. Budgeted Amount FY2012 $0
Less: Prior Expenditures $0
Remaining Budget $0 Expenditure Amount: $6,825.00
Appropriation Transfer is being submitted
to appropriate $6,825.00 from Contingency.
93'50 UNt TS
4. Charge to: 255-2900-421.1'0
Fund Dept/Div BAS Elem/Obj Project
5. Bids Received: Written Yes Oral None "
Bid Detail Unit:
West Coast Metal Bldg.
Northwest Metal Bldg.
Versa Tube Steel Carport
6. Initial Purchase Yes
Replacement Information:
Justification for
Comments
$6,825.00 Accepted
$7,120.00
$7,546.00
Replacement
Replaced Asset Number Make
Year of Purchase Model
Original Cost Serial
ADDITIONAL. INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete I or 2).
1. Source of appropriation if not budgeted or in excess of budget:
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF (sce attached)
B. Item not as described in budget
REASON:
C, EMERGENCY PURCHASE — Item purchased prior to COEAF approval Yes (old lift can't
lift trucks due to weight limit restrictions)
Q REASON Z
C Department plead
Finance Department evie�
County Administrator Approval
County Commissioner Approval
(if over $25,000)
Submit form to the Finance Department for review and approval.
Dated 2 Z
Date
Date
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