2012-1849-Minutes for Meeting October 15,2012 Recorded 11/13/2012COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKOS V L~iL~1849
COMMISSIONERS' JOURNAL 11/13/2012 09;33;07 AM
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2
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 15, 2012
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Erik Kropp, Interim County Administrator; Scott Johnson,
Health Services; Mark Pilliod, County Counsel, and Chief Art Hatch, Sunriver
Fire & Rescue. No representatives of the media were in attendance.
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Document No.
2012-599, an Intergovernmental Agreement between Deschutes County
Health Services and the Central Oregon Health Board.
Scott Johnson stated this is the core document that funds Behavioral Health
services. They are doing a considerable amount of work with and regarding the
Health Board and health care reform. Pacific Source, the CCO, coordinates
much of the work in the region for Oregon Health Plan members. Much is
pass-through funding. The value is about $7 million, but this varies according
to the number of members and the services provided. They are expecting
membership to increase somewhat during the next year.
Minutes of Board of Commissioners' Business Meeting Monday, October 15, 2012
Page 1 of 5
Mr. Pilliod stated that there are a few items in the contract that need
clarification but are non-substantive. He asked for the Board to approve
signature of the document, subject to these adjustments.
Commissioner Unger asked if this agreement transfers responsibility and
management. Mr. Johnson stated that they are responsible for making sure any
members who are entitled and need services get such services. Not only is the
County providing services, but they use a number of other community sources.
Commissioner Baney added that the County has liability as well; to make sure
relevant information is gathered and provided responsibly.
BANEY: Move Board signature as amended.
LINGER: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
4. Before the Board was Consideration of Signature of Resolution No. 2012-
121, Adopting the Emergency Operations Plan for the Sunriver Service
District.
Art Hatch, Chief, Sunriver Fire & Rescue, explained that it is the first plan
Sunriver has had in its history, covering all risks and hazards. It has been
before several committees who worked on the risk and hazard analysis. A grant
through the Department of Homeland Security funded much of this. A vendor
who had done so for many Oregon communities wrote the plan. It was
reviewed to make sure it was consistent with the County's Emergency
Management Plan and other relevant documents. One thing that was missing
was the activation plan, which was added.
Commissioner Baney asked how they integrated this into the Deschutes County
EMP. Mr. Hatch said they used the County's plan as a model and template.
This vendor also worked on the County's plan in the past. Mr. Hatch is very
confident they are compatible and consistent.
Mr. Pilliod noted that the County has been asked to approve this since Sunriver
is not an incorporated city. Only counties and cities are allowed to adopt these
plans. They were coordinated to avoid conflicts. A pdf file was provided to
the Board to avoid printing out copies of the 400+ page document.
Minutes of Board of Commissioners' Business Meeting Monday, October 15, 2012
Page 2 of 5
Mr. Hatch said they are planning a full-scale exercise in March involving the
railroad and various parts of the plan, including evacuation.
UNGER: Move approval of Resolution No. 2012-121 and the EOP document.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
Consent Agenda Items
5. Approve an Economic Development Grant Award to NeighborImpact's
Emergency Energy Services Program, in the Amount of $5,000
6. Approval of Minutes:
Board Meeting of October 10, 2012
Work Session of October 10, 2012
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$8,452.64.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
Minutes of Board of Commissioners' Business Meeting Monday, October 15, 2012
Page 3 of 5
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $904.48.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $714,704.62.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair vote yes.
10. ADDITIONS TO THE AGENDA
Commissioner Baney said that she heard in July about the Oregon Statesman of
the Year award; she thought she was just nominated, but did not know she was
selected. It is basically done on a non-partisan basis, and this year they were
looking at health care reform. Eleven people received the award.
She said it was exciting to be there and representing Deschutes County as well
as other counties. All are partners and share much of the work and the risk.
Commissioner Unger said that he is glad that the Oregon Business Association
recognizes this kind of work. This is meaningful to the County and the State
and especially to Deschutes County.
No other items were discussed.
Minutes of Board of Commissioners' Business Meeting Monday, October 15, 2012
Page 4 of 5
Being no further discussion, the meeting adjourned at 10:25 a.m.
DATED this 5/ "J Day of 2012 for the
Deschutes County Board of Commissioners.
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: CW
rlb3~ &&- Tammy Ba y, Comm ssioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, October 15, 2012
Page 5 of 5
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, OCTOBER 15, 2012
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Board Signature of Document No. 2012-599, an
Intergovernmental Agreement between Deschutes County Health Services and
the Central Oregon Health Board - Scott Johnson, Health Services
Suggested Action: Move Board signature of Document No. 2012-599.
4. CONSIDERATION of Signature of Resolution No. 2012-121, Adopting the
Emergency Operations Plan for the Sunriver Service District - Art Hatch,
Sunriver Fire & Rescue
Suggested Action: Move Board signature of Resolution No. 2012-121.
CONSENT AGENDA
5. Approve an Economic Development Grant Award to NeighborImpact's
Emergency Energy Services Program, in the Amount of $5,000
Board of Commissioners' Business Meeting Agenda Monday, October 15, 2012
Page 1 of 5
6. Approval of Minutes:
Board Meeting of October 10, 2012
• Work Session of October 10, 2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-1-1 County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
10. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Board of Commissioners' Business Meeting Agenda Monday, October 15, 2012
Page 2 of 5
Monday, October 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursdav. October 18
8:30 a.m. Tobacco Survey Results Discussion
Monday, October 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. October 24
2:00 p.m. Joint Meeting: Behavioral Health and Public Health Advisory Committees
Monday, October 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 7
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, October 15, 2012
Page 3 of 5
Monda November 12
Most County Offices Closed to Observe Veterans' Day Holiday
November 13 through 16
Association of Oregon Counties Conference
Monda November 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
November 22 & 23
Most County Offices Closed to Observe Thanksgiving (November 23 Unpaid Furlough)
Monda November 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, December 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, December 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, October 15, 2012
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Wednesda December 12
10:00 a.m. j Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 17
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, Januaiy 2 2013
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January _7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesda Janu 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, October 15, 2012
Page 5 of 5