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2013-53-Minutes for Meeting January 23,2013 Recorded 2/15/2013DESCHUTES COUNTY OFFICIAL RECORDS Cd i~~~■5~ NANCY BLANKENSNIP, COUNTY 0 CLERK COMMISSIONERS" JOURNAL 1511013 10.01.44 AM 11111111111111111111 ill IIIN 13- 3 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orm MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 23, 2013 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Erik Kropp, Deputy County Administrator; Darryl Nakahira and Capt. Erik Utter, Sherif~'''s Office; Scot Langton, Assessor; Thomas Kuhn, Health Services; Nick Lelack and Paul Blikstad, Community Development; Judith Ure, Administration; Bob Haas, Information Technology; and nine other citizens. Chair Unger opened the meeting at 10:05 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Signature of Order No. 2013-030, a Notice of Intent to Award Contract Letter for the Design of the Next Generation Emergency Communications Network for Public Safety Agencies. Capt. Utter and Mr. Nakahira came before the Board. Capt. Utter said this process started about a year ago when it was recognized a better system was needed for inter-operability. A consultant is helping with this process. Commissioner Baney asked when the consulting work will end and whether this will be phased in. Capt. Utter thought the consulting piece would take about five months. They expect to have options that consider different systems and ways to migrate gradually into one. Costs will be assigned to each model. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 1 of 15 Commissioner DeBone added that sometimes various agencies have to use a number of radios, and this would enable these agencies to operate off the same one. Many systems are redundant and the technology is aging for each as well. Chair Unger said that communities are challenge by the cost and the life of the system. Sometimes they are only good for ten years, as technology changes. BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Second Readings, by Title Only, and Adoption of Ordinance No. 2013-005, Approving Amendments relating to the Ambulance Service District Code. BANEY: Move second reading, removing the emergency clause from the wording. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger then conducted the second reading of the Ordinance. BANEY: Move adoption. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Approval of Federal 5310 Public Transit Grant Award Recommendations. Judith Ure gave an overview of the grant program, which covers maintenance, planning, bus stops and other items. The discretionary funds from the State have been deleted. Some groups are not going to be eligible if their services are not available to the general public. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 2 of 15 There are six applicants including the County. Cascade East Transit is one of them. Since Deschutes County is an applicant on behalf of La Pine, and those funds would be contracted out for services. The majority of the funds are for rural services, with a portion going towards the City of Bend. The application goes from the County with the committee's recommendations, to ODOT. Commissioner Baney asked if there was communication regarding Abilitree and others that offer specialized transit. Ms. Ure stated that the groups were aware and had time to prepare. Abilitree and Opportunity Foundation have contracted for maintenance services through Cascade East Transit. They do not want to take on the liability of providing services to the general public. They are still eligible for formula funding later in the year. Chair Unger asked if consideration has been given to how year two will be handled, especially in La Pine. Ms. Ure said the funds are drawn on a reimbursement basis. It might be possible to amend the agreement if there is a drastic change. Chair Unger asked what the SDG fund covers. Ms. Ure said these are the discretionary funds from a variety of sources, mostly for capital improvements or purchases. It appears these funds are no longer available. Formula funds are typically used for operations. Commissioner DeBone asked when these funds are available and whether there is risk. Ms. Ure stated the applicants will know by July. The funds should remain available but there is no guarantee that federal funding will happen. It is fairly secure since it is not part of the federal general fund, but there can be changes. DEBONE: Move approval of the recommendations of the STF Committee and authorize Chair signature when the documents are available. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 3 of 15 f . Before the Board was Consideration of First Reading of Ordinance No. 2013-009, Amending Code to Change the Designation of Certain Property from Agriculture to Rural Residential Exception Area. Paul Blikstad stated that there were Board hearings, and a decision has been drafted. Ordinances have been prepared to support these findings. This will be the first reading of both. Commissioner Baney said that it took a while to get to this, but it is the right thing to do. Experts have been brought in to clarify, and time has been taken to analyze this issue. Ms. Craghead stated that normally there is a findings and decision document, but in this case it will be attached to and referenced by the Ordinances. This includes clarifications about the weighted average regarding soil capabilities and how soil data comes into play. Chair Unger said this makes this property more residential in nature, and they will have to be careful about this path in the future. BANEY: Move first reading of the Ordinance. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger did the first reading of Ordinance No. 2013-009 by title only. Consideration of the second reading and adoption will be addressed no sooner than in two weeks. 7. Before the Board was Consideration of First Reading of Ordinance No. 2013-010, Amending Code to Change the Zone Designation of Certain Property from Exclusive Farm Use to Multiple Use Agricultural. Ms. Craghead stated this is the zoning amendment that coincides with Ordinance No. 2013-009. BANEY: Move first reading of the Ordinance. DEBONE: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 4 of 15 VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger did the first reading of Ordinance No. 2013-009 by title only. Consideration of the second reading and adoption will be addressed no sooner than in two weeks. 8. Before the Board was a Public Hearing, and Consideration of Adoption of a County Website Policy. Bob Haas and Scot Langton came before the Board. Mr. Haas explained that they are replacing many existing applications by combining them; this will offer much more information. At this time there will be just a period of adjustment. In the past when a new application is released, it was an internal decision. He feels it is more appropriate for the Board to make the larger decisions via policy. They tried hard to come up with the correct balance of providing information considering privacy needs. Extensive information has been available, and this benefits many people. It is easy for citizens and businesses to focus on this and interact with County staff as well. This should collectively reduce the number of phone calls and visits to the County. This kind of availability has benefited citizens as well as the County. The County has received concerns regarding privacy issues. There are three possible policies with different options. A decision matrix has outlined the differences and the contrast with what is currently in place. He stressed that they are not reducing the amount of information available; it will in fact increase and be easier to find information in one place. The policy relates to how best to access this information. (He then referred to the matrix) Option A offers two versions of the application: standard and enhanced. The primary difference between these is that the standard does not allow a search by property owner's name. Other property identifiers must be used, such as an address. In contrast, the enhanced version allows a search by property owner, but requires an individual to log into an individual user account that has an initial application. There is no criteria to say who is eligible, and there is no cost. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 5of15 Option B is similar, with the standard and enhanced. The standard version allows for searches by owner name with no log-in. The enhanced version requires a log-in and has other features, such as a link to recorded deeds, information on structures, and the ability to print out mailing labels. There is no criteria regarding eligibility and no charge. Option C is a continuation of the current practices. However, the person would not have to visit multiple sites. It would provide for searches by property owner name, and there is no cost. There is more information in the matrix and policies. He asked that the Board adopt one of these options. Mr. Langton said it is important to get public input and he appreciates that some folks find this information valuable. No matter which option is used, public records are still going to be available per Oregon law. He has heard from people on both sides. It is a difficult balance. The question is, should they or how do they balance both the open records via the web and privacy concerns of individuals. And how do they maintain and the information viable. As policy changes at the State level, another issue is retaining continuity. Commissioner DeBone asked if the CD maps are included. Mr. Haas said that this will take five or six months to implement. Chair Unger asked about continuity over time to respond to the needs of citizens. Mr. Langton stated that public records have always been available but the web has made accessing this easier. Certain groups have argued special circumstances to the legislature so they could be exempted from public records. The legislature has made decisions on some groups and that information is redacted. There are other groups seeking this exemption that have been denied this. The question is how to make such a transaction, if it happens in the future, easy and understood. Chair Unger asked what other counties are doing in this regard. Mr. Langton said it varies widely. It appears that the larger counties are making some information harder to get. He has not gotten a clear answer as to why, for instance, Washington County and Multnomah County restrict some information or charge a fee. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 6 of 15 Citizen K. J. Phillips came before the Board and said she found it astounding that she had to search into a Board private meeting to find information on this. She saw no details on how to get information to the Board, but saw there were a lot of a-mails posted. She thinks this information needs to be provided to people more easily. She is representing absentee owners in particular. She said the County concentrates on destination resorts and should work for the people. Tom Anderson started revising some of the information on DIAL several years ago. As they edited, they now have inaccurate legal information. Specifically, she has been looking at the red lots that can't be developed. There are a lot of irregularities. They should note on the pages any information regarding septic tanks. She has possession of documents before they were altered. They should fix some of this. Some deal with setbacks on septic systems. She asked that the record be kept open. She feels it takes a lot of work to find out about a public hearing. Tom Anderson was cited by a local nonprofit that wanted public information. The County wants to just provide this to partners and not the public. Regarding lots that were combined in order to get septic approval, there are varying requirements in some areas. People want to know why some could be developed and some can't. She provided information to DEQ also. She knows someone added a bedroom and did not expand their septic system. Ms. Phillips feels information should be available to everyone more easily. Chair Unger said that the concern today is about the public policy regarding accessing information. The process with the upgrade should help with this. Richard Klyce of Terrebonne said that some years ago he purchased a property in south County and information on the property was not complete. He was a Planning Commissioner previously in part to help make these corrections. There are many reasons why limiting access is not a good idea. Citizens should be fully informed and this information should not be difficult to access. At the State level there seems to be a push for more transparency to information. This is a philosophical discussion. It is in the best interests of the public to have information available freely. This may be a solution in search of a problem that does not exist. Chair Unger asked what he means by freely and whether this means no log-in. Doing this creates some accountability. There have been issues for some people. Sometimes you can see a potential problem and should prepare for it. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 7of15 Mr. Klyce asked if there have been problems or has someone just been uncomfortable. Ms. Langton said he does not think anyone here has been harmed. However, at the State level, police officers and district attorneys have been threatened and this was tied back to public records. He finds it interesting that the former Attorney General is pushing for more transparency, but got an exemption for himself and others because of potential threats. There are concerns on both sides. Chair Unger indicated that the intent is not to make it more difficult. There are valid arguments on both sides. Juanita Thompson said the Bulletin had the dates of this meeting posted. Her concern is fixing something that is not broken. Those that need an exemption can get one. People can go on Dex or Google or find other ways to look for information on people. She thinks that spending time and money on this is not right. There is a right to public information and it should be made easier. They should take advantage of technology and should continue to allow for this. A log-in is like big brother, another level impacting privacy. The next thing would be charging a fee. She is against this. Paul Dewey of Central Oregon Landwatch stated that he agrees with the others. Free access works well. He does not understand the need to change this or having to log in. This is big brother observation, wondering who is looking at what you are looking at. He also said it would be better to have the hearings first rather than later in the meeting. Mr. Kropp said that they often are trying to get staff and others back to work quickly, and most items do not take that much time. Mr. Langton feels that most people will be pleased with the new product, which combines a lot of the systems. He would like to see this move forward. William Kuhn stated that he appreciates the fact that Chair Unger replied back via e-mail to people who contacted the Board. He knows it is hard to do this. He was moved by one e-mail from someone who was frustrated with a problem that has gone on for eight years. He believes that whatever the system is, there needs to be a good and diligent method of dealing with people who may have reason for withholding their information. This would be people who work for the government and may be followed to their homes or have other problems. He thinks there should be the ability to redact some information on occasion. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 8of15 He appreciates being able to follow on the website the location of absentee owners so they can be contacted. He would also like to see those who submit code violation complaints be able to track this through the process. This process can take months. Prior to Tom Anderson's change of position at the County, he was getting better at reacting to code violation complaints. He does favor Option C. Commissioner DeBone stated when he was a child, there was no caller ID and you could make crank phone calls. Caller ID makes it less likely to do something for malicious intent. The reality is, you are already getting tracked if you log into anything through Google or other search engines. Everything is tracked to try to extract value out of your search patterns. This would be an authentication to be able to get more information. The policy could also be changed at any time. He feels the hearing should be closed at this time so staff can proceed with the system integration process. Commissioner Baney asked if she wanted to redact her personal information, how she could do this. Mr. Langton said it is all public information unless you are part of a group such as District Attorneys, a police officer or a victim of domestic violence with a court order. It takes a change in law to make it more restricted. Commissioner Baney stated that she understands this issue on a personal level. There are a lot of land use actions in this area and this has created more interest in some of the people involved. It is in the newspaper and on the web. She is hearing that residents like the idea of privacy, but understand that with the internet, the concept of privacy has changed. People want to be able to have access and documents can't be changed at the government level. She likes the idea of being able to search in the easiest possible way. A lot has changed in the last five years. She does not agree that a log-in is needed for this information, at least not at this time. There has not been an issue and the same information is available in other ways. Where a log-in might make sense in the enhanced version for information that is public but is not commonly needed. It is still there, but might take a bit longer to get. Code enforcement and others might be added later. Things can be changed in the future. She does not see the County charging, although some agencies do. She would like her own personal information less available, but that's the way things are. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 9of15 Chair Unger said that there is information on different platforms. This information is not changing, but they hope to merge the platforms together to make it easier to administer and provide the same information without searching in various places for it. He is concerned that as they see more actions in Salem relating to privacy, there will be a bigger push to have more accountability. Today there are open options without any log-in, or they can go to the enhanced version, creating more accountability. In the future, there may be a time when we have to be more accountable with information obtained through the County. It is not much different than the federal government's Freedom of Information Act, which asks who you are. He sees Option B as the best one, with a simple log-in option, with no oversight. Commissioner DeBone said Option B just relates to the last name search. If he wanted to get ownership information on every property owner in the County, he asked what he would do. Mr. Langton said if someone went to the counter, they would be provided with paper copies and charged a fee. This is a tricky one. It seems to be prudent to not put an easy last name search out there. This is a partnership to register only, a teamwork concept. The intent is to support the users. He feels confident that this policy puts into play infrastructure that can accommodate State law as it changes in the future. It is no different than caller ID. Commissioner Baney stated they can change this in the future. She does not want to see current information require a log-in now. They need to move forward as more information can be made available. Commissioner DeBone said there will be a year with the old system on line during the transition, and anything can happen. Chair Unger stated he supports Option B. This can be reviewed later to see how things are working. Mr. Haas said that some of the systems are coming to the end of their lives and they don't want to spend a lot of time keeping them up to date. They hope to see people migrate to the new version, at which time they can retire some of these systems. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 10 of 15 Chair Unger stated they are doing this today, but they can offer the enhanced version. Perhaps the old system should be kept going until this can be reviewed. Mr. Haas said that keeping the old systems in place takes away from putting new features being introduced. But they can make an effort to do both for a while. Mr. Langton added that they are not necessarily tracking individuals but the number of inquiries. They don't want to shut off people if there is still a lot of use of the old systems. Mr. Haas stated they will monitor utilization and hope to get to a level where they can discontinue the old systems. There will be training in the community to promote the new application. They are confident that the ease of use will convince people to go to the one site. All information will be available as is now, plus more. Commissioner Baney asked if she created a password, then what. Ms. Haas said it goes into a data base and they can notify those users of new uses and capabilities as they are implemented. The user name could be an e-mail address plus their password, which no one would know. The database would keep building as use continues. Chair Unger said it would take a change of policy to use any of that information. Mr. Haas does not know if this becomes part of the public record as well. Commissioner Baney asked if there was a terrible event, would there be a way to trace this back to anyone. Mr. Haas stated they have never done this kind of analysis and he does not know. Commissioner DeBone said you have to assume that the answer is yes. The technology is there through the internet, and anyone can track that information at any time. Mr. Haas said there is a privacy policy on the web with the application. Commissioner Baney likes the work that has been done, but is not sold on solving something that they may not be the best to solve. The County is not the entry point. Commissioner DeBone said this is new, and you can connect everyone with everything. It is mind-boggling and bigger than the County. If there are no takers of the new system, they can make changes. Commissioner Baney does not feel this change is merited and prefers Option C. If a piece of the partnership is the ability to e-mail and talk about changes, maybe people could choose to do this voluntarily in order to get contacted. Mr. Haas said they will have a `what's new' feature as they add them. The plan is to evolve this over time. They could choose to create an account to be notified of what is new. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 11 of 15 Commissioner DeBone wants to support the users. This involves only a last name search and should not be that contentious. Chair Unger said maybe they can move for policy Option C, and if someone wants to be a partner in being notified on ongoing changes, they can create an account. Mr. Langton said the enhanced version allows a direct link to the Clerk's records. Commissioner DeBone said that sometimes deeds have more information than most people really want to have available. He feels than an authentication is appropriate and is not out of line when compared to all else that goes on every day. DEBONE: Move approval of Option B, with a six-month review period. UNGER: Second. VOTE: DEBONE: Yes. BANEY: No. (Split vote) UNGER: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval of the Consent Agenda, with the removal of Item # 18. DEBONE: Second. VOTE. BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Items 9. Signature of Document No. 2012-627, a Services Agreement with Marc Williams, M.D., regarding Providing Behavioral Health Services 10. Signature of Order No. 2013-004, Reappointing David A. Pardo as Justice of the Peace, Pro-Tem, through February 28, 2014 11. Signature of Order No. 2013-008, Renaming a Portion of Cattle Drive Road to Lower Cattle Drive (Sisters) 12. Signature of Document No. 2013-002, a Sublease Agreement regarding the Use of County-owned Land by Bend Cable Communications Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 12 of 15 13. Signature of Resolution No. 2013-001, Transferring Appropriations in the Behavioral Health Fund 14. Signature of Resolution No. 2013-002, Transferring Appropriations in the Property Management Fund 15. Signature of Resolution No. 2013-003, Transferring Appropriations in the Acute Care Services Fund 16. Signature of Resolution No. 2013-004, Transferring Appropriations from the General Fund Contingency to the Grant Projects Fund 17. Signature of a Letter Reappointing Charlie Jones to the Beaver Special Road District Board, through December 31, 2015 18. Signature of a Letter Appointing Molly Baker-Ray to the Deschutes County Special Transportation Fund (STF) Advisory Committee, as an Alternate Member through December 31, 2013 19. Signature of a Letter Accepting the Resignation of Lindsay Stevens, and Thanking him for his Service on the Deschutes County Behavioral Health Advisory Board 20. Approval of Minutes: • Work Sessions of January 7 and 9, 2013 Business Meetings of January 2, 7 and 9, 2013 Budget Meeting of January 3, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $77,227.05 for Two Weeks. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 13 of 15 CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 22. Before the Board was Consideration of Signature of Letters: Accepting the Resignation of David Creach, Jim Fields and Stu Otto, and Thanking them for their Service on the Deschutes County Extension/4-11 Service District Advisory Council Reappointing Betty Faller and Chris Lawrence to the Deschutes County Extension/4-H Service District Advisory Council Accepting the Resignation of Kim Seely from the Deschutes County Extension/4-H Service District Budget Committee Appointing Katrina Van Dis to the Deschutes County Extension/4-H Service District Budget Committee BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. LINGER: Chair votes yes. 23. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $2,413.76 for Two Weeks. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 24. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $2,289,996.33 for Two Weeks. Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 14 of 15 BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 25. ADDITIONS TO THE AGENDA None were offered. Being no further discussion, the meeting adjourned at 11:45 a.m. DATED this / --Day of 2013 for the Deschutes County Board of Commissioners. 0, ~ a4l~ ATTEST: Recording Secretary Alan Unger, Chair Tammy Baney, Vice Chair Anthony DeBone, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, January 23, 2013 Page 15 of 15 o { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest LL c c ~ Date 1/2 ~?_V r~ Name o , v tf Address ~s Phone #s E-mail address ❑ In Favor ❑ Neutral/Undecided Opposed Submitting written documents as part of testimony? ❑ Yes ErNo ,C) f 6 op BOARD OF COMMISSIONERS' MEETING a ~ REQUEST TO SPEAK Agenda Item of Interest ~ Date , ~ 1, Name Address S 0~... Phone #s E-mail address F-] In Favor ❑ NeutraWndecided ~ LAj Opposed Submitting written documents as part of testimony? ❑ Yes ❑ kNo -CES V.< o~ Agenda Item of Interest w-U -5 "'t-6 Date Name QA139 CC L Address Phone #s E-mail address ❑ In Favor ❑ Neutral/Undecided ❑ 'Opposed .Submitting written documents as part of testimony? ❑ Yes ❑ No o { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest L:. 'I U )t C" Date - ' , Name Al Address pt, 5-gq 41 ? 7 a e . g~ Phone #s c7 I ~ 6~ 7 "74 E-mail address 01 164,4 -r"o C a ❑ In Favor ❑ Neutral/Undecided Submitting written documents as part of testimony? ❑ Yes BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK ❑ Opposed 0 No DES o BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest Date Name %i Address Phone #s E-mail address In Favor F] NeutraWndecided Submitting written documents as part of testimony? Yes Opposed No Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 23, 2013 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Signature of Order No. 2013-030, a Notice of Intent to Award Contract Letter for the Design of the Next Generation Emergency Communications Network for Public Safety Agencies - Capt. Erik Utter and Darryl Nakahira, Sheriffs Office Suggested Action: Move signature of Notice of Intent to Award Letter. 4. CONSIDERATION of Second Readings, by Title Only, and Adoption of Ordinance No. 2013-005, Approving Amendments relating to the Ambulance Service District Code - Thomas Kuhn, Health Services Suggested Actions: Conduct second reading by title only of Ordinance No. 2013-005; move adoption of Ordinance. 5. CONSIDERATION of Approval of Federal 5310 Public Transit Grant Award Recommendations -Judith Ure, Administration Suggested Action: Move approval of grant award recommendations. Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Pagel of 8 6. CONSIDERATION of First Reading of Ordinance No. 2013-009, Amending Code to Change the Designation of Certain Property from Agriculture to Rural Residential Exception Area - Paul Blikstad, Community Development Suggested Action: Move first reading of Ordinance No. 2013-009. 7. CONSIDERATION of First Reading of Ordinance No. 2013-010, Amending Code to Change the Zone Designation of Certain Property from Exclusive Farm Use to Multiple Use Agricultural - Paul Blikstad, Community Development Suggested Action: Move first reading of Ordinance No. 2013-010. 8. A PUBLIC HEARING and Consideration of Adoption of a County Website Policy Bob Haas, Information Technology CONSENT AGENDA 9. Signature of Document No. 2012-627, a Services Agreement with Marc Williams, M.D., regarding Providing Behavioral Health Services 10. Signature of Order No. 2013-004, Reappointing David A. Pardo as Justice of the Peace, Pro-Tem, through February 28, 2014 11. Signature of Order No. 2013-008, Renaming a Portion of Cattle Drive Road to Lower Cattle Drive (Sisters) 12. Signature of Document No. 2013-002, a Sublease Agreement regarding the Use of County-owned Land by Bend Cable Communications 13. Signature of Resolution No. 2013-001, Transferring Appropriations in the Behavioral Health Fund 14. Signature of Resolution No. 2013-002, Transferring Appropriations in the Property Management Fund 15. Signature of Resolution No. 2013-003, Transferring Appropriations in the Acute Care Services Fund 16. Signature of Resolution No. 2013-004, Transferring Appropriations from the General Fund Contingency to the Grant Projects Fund Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 2 of 8 17. Signature of a Letter Reappointing Charlie Jones to the Beaver Special Road District Board, through December 31, 2015 18. Signature of a Letter Appointing Molly Baker-Ray to the Deschutes County Special Transportation Fund (STF) Advisory Committee, as an Alternate Member through December 31, 2013 19. Signature of a Letter Accepting the Resignation of Lindsay Stevens, and Thanking him for his Service on the Deschutes County Behavioral Health Advisory Board 20. Approval of Minutes: Work Sessions of January 7 and 9, 2013 Business Meetings of January 2, 7 and 9, 2013 Budget Meeting of January 3, 2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Signature of Letters: • Accepting the Resignation of David Creach, Jim Fields and Stu Otto, and Thanking them for their Service on the Deschutes County Extension/4-H Service District Advisory Council Reappointing Betty Faller and Chris Lawrence to the Deschutes County Extension/4-H Service District Advisory Council • Accepting the Resignation of Kim Seely from the Deschutes County Extension/4-H Service District Budget Committee Appointing Katrina Van Dis to the Deschutes County Extension/4-H Service District Budget Committee 23. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 3 of 8 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 24. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 25. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, January 21 Most County offices will be closed to observe Martin Luther King, Jr. Day Tuesday, January 22 Governor's Office Cutting Edge Symposium - Riverhouse Wednesday, January 23 10:00 a.m. Board of Commissioners' Business Meeting 11:30 a.m. Partnership to End Poverty Luncheon - St. Charles Medical Center 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, January 24 7:30 a.m. Legislative and Public Affairs Counsel Conference Call Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 4of8 Monda Janu 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesda Janua 30 10:00 a.m. Board of Commissioners' Business Meeting 1:00 a.m. Grand Opening, Veterans' Affairs Clinic, 2650 Courtney Dr. 1:30 p.m. Administrative Work Session - could include executive session(s) ThursdU, January 31 8:00 a.m. CERF (Center for Economic Research and Forecasting) Conference - Riverhouse Monday, February 4 10:00 a.m. Board of Commissioners' Business Meeting 12:00 noon (Tentative) Advisory Committee on Court Security - Courthouse 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, February, 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, February 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, Febru 18 Most County offices will be closed to observe Presidents' Day Wednesday, February 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 5 of 8 Monday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monda March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, March 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, March 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, March 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, March 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 6 of 8 Monday, April 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesda Aril 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monda A ril 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Monday, April 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, April 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, April 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 7of8 Wednesday, May I 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 8 of 8 L ~e eo m O m a c m ~ c 0 O bo w c c ~ L v E t m s L a..l ~ O y UJ N O O 7 d c In ,r O c O ca ~ a, Y L ~ V E O CL ~ Q1 a.-1 O O v L CL U CL w m . r a N E O N CD 0 (U N ~ O O ro 0 u O (D O D L 4.1 c N (U 0 fO N O w U_ co N E _ O) W N a Q7 O a Lam C 0 E c ccC w a~ n. - 0 m I-°0 (D LU o L C) n co Y 4L N v C eC .'n In O N U VI O L 1 a1 no L E Q O N 1 (U E L O •F E x `1 Q C +J tC Z C aj O O U O 0 c C) c 0 n W a V v 2 m ca a 4- L V Ql Ln N a -0 v m C 10 OQ 0 (U 0 W O OtA U O Q) O0 E t. 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