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2013-920-Resolution No. 2013-031 Recorded 4/30/2013i REVIEWT DESCHUTES COUNTY OFFICIAL RECORDS CJO�a�rli0 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JO RNAL 0413012013 07;07;!3 PM LEGAL COUNSEL II Jill i-Z BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations Within the Various Funds of the 2012-2013 * RESOLUTION NO. 2013-031 Deschutes County Budget and Directing Entries WHEREAS, attached is a request from the Sheriffs Office requesting a transfer of appropriations, and WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to accommodate the request; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 245-1700-501.97-01 Deschutes County Communication System Fund, Contingency $ 5,180 TO: 245-1700-421.94-35 Deschutes County Communication System Fund, Operating Equipment $ 5,180 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this -nd day of April, 2013. ATTEST: Recording Secretary PAGE I OF I -RESOLUTION NO. 2013-031(04/24/13) BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON aid'.— UA--d� ALAN,UNGEER,, Chair TAMMY.,BANEY, Vice -Chair ATHONY DEBONE, Commissioner Lacy Nichols From: James Ross Sent: Friday, March 22, 2013 10:59 AM To: Jeanine Faria; Shelley Pichardo; Lacy Nichols; Marty Wynne Subject: Capital Outlay and Appropriation Transfer Attachments: air conditioner 20130322105043.pdf; Appropriation transfer request FY2013 Fund 245.xls We have an emergency need to replace the broken air conditioner at the Awbrey Butte Communication Site. Air Conditioner is needed due to the heat generated by the equipment in the building. Repair is not recommended due to cost and reliability concerns. Attached are the Capital Outlay and Appropriation Transfer. Jim Ross Business Manager Deschutes County Sheriffs Office 541 322-4819 00 C _�� N 2 \ ,2 � � E / / LL© 9 / CD . '0 / It � lqr r q r\R� f co 0 E _ CL / §w 72 Z / A m 0° a CL aE§ / 0ciuj ° = ƒ c E 2§ - 2e% § \/ ® § G y = a ® O / % E 0 0 U A� °° / t 0 U % / \ ° c .E 0t \ 2: o - \ U k cn / M c ƒ \ / % E y a E / / / 2 $ 7� ) / ƒ g / / E / L)k 2 -0k \ m k E rr & \ \ t E 2 &f 9 2® / / § ƒ �/ / / g) / cj� 2 DESCHUTES COUNTY Capital Outlay Expenditure Authorization Form 1. Description of Expenditure County Communication System (Fund 245) Purchase replacement Air Conditioner For the Awbrey Radio Repeater Site 2. Department Sheriff's Office Fund 245 3. Budgeted Amount FY2013 $0 Less: Prior Expenditures $0 Remaining Budget $0 Expenditure Amount: $5,180.00 Appropriation Transfer from Contingency is being submitted. 4. Charge to: 245-1700-421.94-35 Fund Mpt/Div HAS EWWObj Projwr 5. Bids Received: Written Yes Oral None Bid Detail Unit: Comments Mountain View Heating $5,180.00 Accepted Northwest Mechanical $6,505.00 Portland Mechanical $6,992.0 6. Initial Purchase Replacement Yes Replacement Information: Not available purchased in 1998. Justification for Replaced Asset Number Make Year of Purchase Model Original Cost Serial ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy and Procedures, COEAF Form Section) A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2). 1. Source of appropriation if not budgeted or in excess of budget: 2. Appropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to COEAF B. Item not as described in budget REASON: C. EMERGENCY PURCHASE – Item purchased prior to COEAF approval REASON Current air Department Head Finance Department Review — County AdministratorAtrdval County Commissioner Approval (If over $25,000) is ino.D6rablir and and not recommended. Submit form to the Finance Department for review and approval. Date Z 7 w� Date Date Date