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2013-974-Minutes for Meeting May 06,2013 Recorded 6/4/2013COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS 1111111 Uiniiuiiuuiiiu 06/04/2013 08:10:51 AM Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 6, 2013 Present were Commissioners Tammy Baney and Anthony DeBone; Chair Alan Unger was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Lori Furlong, Dave Peterson, Todd Cleveland, Peter Gutowsky, and Nick Lelack of Community Development; and, for a portion of the meeting, Judith Ure, Administration. Vice Chair Baney opened the meeting at 1:30 p.m. 1. CDD Work Plan/Annual Report. Nick Lelack explained that the annual report has a lot more information in it this year than in the past. It lists all groups that CDD works with on a regular basis. He talked about the CDD mission statement. Commissioner DeBone asked if they do a fee study on a regular basis. Mr. Lelack said they would be doing one during or before 2014. Mr. Anderson stated there are companies that will provide this kind of analysis, but it can be expensive. The Board indicated the format of the report helps to make it informative and easy to read. Mr. Anderson noted that the new structure of CDD includes Nick Lelack being both Department Director and Planning Director. Some administrative work is being shifted, and Ms. Furlong will become Administrative Manager rather than Assistant due to her increased workload. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 1 of 8 Ms. Furlong stated that they wanted to increase responses to the customer service surveys. They started sending them out for land use applications, and increased the response. Counter staff encourage people to complete them. It took a lot of work to get this in place. Sher Bucker has been a big help with much of this work. They were able to clean up their database. The big goal is to implement the new software. They are taking a regional approach with the City of Redmond, who will share the cost. The City of Sisters will share in some of this since their scope is small. All will be brought up to speed at the same time. Commissioner Baney asked if the City of Bend is going to participate. Ms. Furlong stated they are not interested in it at this point, and their platform is not compatible. Eventually the State may require the City of Bend to convert to the same system. Mr. Lelack stated that the State is supporting this platform, which kept the cost down. About 30 jurisdictions have this in place, and it is being used nationally. This could significantly reduce staffing needs in the future. The benefits will be significant eventually, but over the next year, the training and transition time will be challenging. This is identified as a line item in the budget, but because of Ms. Furlong's involvement, they are able to save about $100,000. Todd Cleveland stated that they are receiving more requests for permits all the time and are getting busier. They are not yet to the point where additional staff can be justified; however, the most activity comes in the next few months. The priority is maintaining turnaround time. The biggest issue remains south County groundwater, and the committees and meetings involved with the DEQ and others. He works with the DEQ on every situation and relies on their expertise. They will continue this way until other recommendations are made. Commissioner DeBone asked how steel septic tanks are being handled. Mr. Cleveland said they stopped approving those about ten years ago. Most buyers of property want those tanks replaced. It is a matter of keeping track of them; no one is looking for them. Neighbor Impact is also becoming involved in this issue. Commissioner Baney asked if he is getting too busy to handle the workload. He stated that he can do it at this point, but that could change. Minutes of Board of Commissioners' Work Session Monday, May G, 2013 Page 2 of 8 Commissioner DeBone stated he keeps being asked about the potential of a sewer system. Commissioner Baney said the County can support this concept, but it will not go far if the State doesn't back it. Mr. Lelack said that Oregon Water Wonderland 2 is more likely to be able to expand their system. Mr. Anderson stated there may be a couple of things the County can do in advance, such as a encourage OWW2 to obtain a feasibility study regarding the cost and timeframe. Mr. Cleveland said he thinks they came up with a cost of about $13,000 per lot. Commissioner Baney noted that some property owners say they can't afford a new septic system, but there is still a cost attached to putting in a sewer system and paying for the ongoing service. Commissioner DeBone said he would be talking with a lot of homeowners in that area at some point. Mr. Cleveland said that the Cagle property is within the City limits, but there is no funding to provide sewer or water services. Dave Peterson said that the workloads are steadily increasing. His biggest project will be integrating Sisters into the system. Staff there works well together. They are a little bit behind the times and the community is different in regard to regulations. There is a lot of outreach occurring right now. It will take a while, but eventually they will all be on the same page. Code changes on commercial building happen this year, and they have to arrange for training. They are working with local designers, contractors and groups on this, especially in regard to new bracing rules. Construction is coming back and it is hard to know yet what to expect. They also support other, less populated counties, and activity is increasing there as well. It is challenging to juggle the on-call staff and inspectors, considering some have expertise that others don't. It helps to cross-train and have more people able to do plan review. Commissioner DeBone asked about energy resources work. He was advised that Oregon Energy Code is the most advanced in the country. Oregon has a `reach code', which is a series of processes to go beyond standard Code, and it is available to companies that build all over the country. Information was made available to residential customers regarding heat recovery systems and solar gain. They can then incorporate this in their building plans. The State has studied the energy code and feel that huge amounts of energy can be saved by this. Much of it is part of the process now. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 3 of 8 Peter Gutowsky said that the current planners are doing a remarkable job with working with the public. Each time an Ordinance is passed, it means adjustments and education of the public, as well as studying traffic impacts and more. The TSP was adopted, and Peter Russell is navigating the Tumalo Trail project as well. Mr. Russell is working on bicycle interactive mapping, which requires working with GIS and others. It will be very unique and an outstanding resource. The other long-range planning tasks being addressed are the South County Plan, REOA, and some changes to the SDC Code, and Sage Grouse. In the year ahead, there is a lot to consider. There are some high-profile programs in the works, and others that may consume resources. Some of this triggers other work, which could overwhelm them. Working on a Goal 11 Exception is one of these, as it requires collaboration with the DEQ and EPA. They are waiting for a decision from the EPA regarding a brownfields assessment grant for the landfill. The County would be the lead on that. The use of non-resource lands is high priority, and will require a lot of public involvement. In terms of coordination, they met with the City of Bend and it went better than it has in the past. One thing they asked about is planning-level services around the Bend airport. This involves transportation and would include services provided to the City of Bend by contract. The City would be the applicant and they would pay the fee. There has to be meaningful public involvement. Mr. Gutowsky said the large lot industrial project will probably be coordinated by the County. Information will be provided to the City of Redmond, and this also may result in more work. The Sage Grouse issue demands coordination and the County is providing technical assistance to the other local counties. This will be active until at least 2015. Mr. Russell talked about a TGM (transportation and growth management) grant for Deschutes River Woods, and an application to address the Bend North Corridor amendment to the TSP. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 4of8 Commissioner Baney asked about Deschutes Junction. Mr. Russell stated it is quiet now, but ODOT is talking about the frontage road project. It probably won't be addressed until the North Corridor Plan is handled. He said that if the Board wants this addressed, they will add it to the Plan. Commissioner Baney said she wants to get ahead of issues there. Mr. Lelack stated that they created a matrix that shows carry-over projects as well as new ones. Commissioner DeBone asked about the coordination with the City of La Pine and La Pine Parks & Recreation. He said the land transfer should be referred to as `events land' and not `rodeo grounds'. Mr. Lelack said that there are other projects they attempt if resources allow. Jefferson County has asked for some services as well. They had been contracting with other counties previously. They are exploring whether there is capacity to do this, a day there about every other week. He said that with Terri Payne's retirement and his increased responsibilities, they maintained a place in the budget for a senior planner. It is not filled now but could be filled as an associate planner position at this time to reduce the cost. Mr. Anderson stated that they have to determine which projects are critical and whether current staffing can handle it. It depends on whether the Board wants to add more projects or move some of them up in priority. They should be able to do the projects as stated at this time if they are properly phased. If they take on the Deschutes River Woods Community Plan or text amendments to address Crooked River Ranch, they would need more help. They need to properly manage expectations. Commissioner Baney said that with the change in housing ratios and the unknown regarding Thornburgh, there might be a heavier load. She does not want to offer services outside of the county if local workload suffers from it. There will be a public hearing on the CDD Plan in June. Commissioner Baney asked if the list is by priority; Mr. Lelack stated they are not shown that way. Commissioner Baney asked if the livestock issue (too many on a parcel) can be addressed through Code enforcement. Mr. Lelack stated that some of these uses might be grandfathered in. They have worked with the Oregon Department of Agriculture, which considers manure piles part of a land use. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 5 of 8 Mr. Cleveland stated they could act if it endangers water quality. Mr. Lelack stated they can look at it different ways. Mr. Gutowsky that the Soil and Water Conservation Districts try to educate, but may look at more regulation as these problems increase. Commissioner DeBone stated there does not seem to be a way to limit the number of livestock, but there should be a realistic amount and the people need to be able to care for the animals. The County needs to find a way to help with mitigation or prevent the extreme cases. 2. Other Items. Commissioner Baney asked if the meeting when the committee considering elected officials' compensation can be held on Wednesday, May 22, around noon since the Board does not attend this. They would like to attend a Healthy Beginnings luncheon. Mr. Kropp stated that it is that day set aside for this meeting, so they can do other things. Commissioner DeBone stated the Central Oregon Regional Counties group meets on June 4 in John Day, to talk about federal lands management. He will try to attend. Commissioner DeBone said that there is an EDCO Board meeting on Thursday afternoon but it conflicts with Fair Board meeting. He asked if someone else can attend the EDCO meeting at 2:30. Mr. Kropp said he could.. Commissioner DeBone noted that a discussion on the North 97 Corridor is coming up. The MPO may be a focal point for this coordination. Commissioner Baney said there are going to be two alternatives, both of which have issues. Mr. Anderson presented a letter to be sent to the City of Redmond specifying the submittal for large lot industrial (not SB 1544 land, but the parcel to the north). It requests that a utility feasibility examination begin on this property, so it will not be overlooked. He met with John Russell of the State last week regarding DSL land and options for a land swap or other consideration. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 6 of 8 DEBONE: Move signature of the letter. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Vice Chair votes yes. Judith Ure asked if the Bethlehem Inn is considered a service partner. They are eligible for United Way funding for food and shelter. She asked if the Board wants to earmark a portion of the $75,000 or add to it just for the Bethlehem Inn. It would not prevent them from being eligible for other grants. Commissioner Baney said the need is great and the dollars small. She doesn't want them to lose federal funds because they might be able to get funds from the County. Ms. Ure said if they are a service partner, should they be able to apply for other grants. Mr. Anderson stated they could earmark $15,000 of the $75,000 and make it cleaner. Commissioner Baney said they could leave them as a service partner for the $15,000. Ms. Ure stated that they could probably throw the $75,000 into the United Way fund to get a federal match. The $75,000 would go to United Way, and Bethlehem Inn would have to apply for those funds like anyone else. Ms. Ure stated that COCOA's allocation has been cut by $4,000. Ken Wilhelm said that they are losing about $40,000 this year due to the federal sequester, and no one knows if this will be permanent. Commissioner Baney said that COCOA is one group with little oversight, and the County is trying to move away from this. Each community has a senior center already. Ms. Ure asked if the $4,000 even goes to COCOA or to Redmond Senior Center. Commissioner DeBone said that he believes COCOA is separate from the Center and provides meals on wheels and other services. Ms. Ure will find out more about the structure and who actually gets this funding. Ms. Ure distributed information on the community grant program criteria. Commissioner Baney stated they were inundated with requests to support community events in the past, so she'd like to see this more focused on education. However, this is hard to determine for arts and culture. Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 7 of 8 Ms. Ure stated that spay and neuter grants originated from donated funds from people paying their dog licensing fees. The number is typically rounded up. She asked if the Board wants to use just what is donated or add to it. The additional amount in the past came from animal related funds that were not being utilized. There is money in the dog fund that is budgeted and available. The grant amount has been about $13,000 for the past couple of years, and typically is divided between three or four groups. Commissioner Baney said this is a low-ticket item with a high return. Commissioner DeBone added that he is not opposed to the $13,000 as in the past. Commissioner Baney stated that three groups, Bend Spay/Neuter, the Humane Society of Central Oregon and the Humane Society of Redmond (Brightside) were supposed to develop a program to address the issues of spay and neuter and TNR (trap, neuter, return). They have not partnered as they were supposed to, with their efforts to be pooled. The County should not take away from any other groups that have not been included. The three organizations can decide whether to pool their resources or try to do things individually. Being no further items addressed, the work session ended at 3:25 p.m. DATED this l Day of 2013 for the Deschutes County Board of Commissioners. ATTEST: 67~t~- (b kk~~ Recording Secretary Alan Unger, Chair N Tatum aney, Vi Chair Anthony DeBone, Commissioner Minutes of Board of Commissioners' Work Session Monday, May 6, 2013 Page 8 of 8 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MAY 6, 2013 1. CDD Work Plan/Annual Report Nick Lelack 2. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Community Development Department rx~ Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, AICP, Director DATE: May 8, 2013 SUBJECT: Work Session - Community Development Draft Annual Report 2013 SUMMARY The purpose of this work session agenda item is to present and discuss the draft Community Development Department (CDD) Annual Report 2013 in preparation for a public hearing to discuss euF pr-io-myour priority projects for next fiscal year (July 1, 2013-June 30, 2014). The public hearing will be held on a date to be determined in early June. Staff seeks BOCC comments and revisions, if any, on the draft Annual Report prior to the public hearing. DISCUSSION Each spring, CDD prepares a summary of accomplishments from the previous calendar year and a work plan outlining the goals and priorities for the coming fiscal year. This year, the two reports are combined into one Annual Report, and include descriptions of: 1. BOCC and Administrative staff; 2. Appointed commissions and committees, and Hearings Officers; 3. BOCC's draft FY 2013-14 goals and objectives, which inform CDD's goals, priorities and performance measures; 4. CDD organizational chart, staff contact information, and office locations/availability; 5. High level budget summary and staff full-time equivalent (FTE) for FY 2010-2013; and 6. Annual (2012) Deschutes County Citizen Involvement Report. The Citizen Involvement Report is submitted to the State's Citizen Involvement Advisory Committee (CIAC) each year. CIAC is appointed by the State's Land Conservation and Development Commission (LCDC). In addition to the draft Annual Report, please find attached a table with carry-over projects from the FY 12-13 Work Plan that have not yet been initiated, and projects proposed by citizens for CDD to undertake. These projects are not planned to be initiated in the next fiscal year until or unless resources become available, and then only under BOCC direction. Staff will update the Page 1 Quality Services Performed with Pride table periodically as new projects are proposed and during the development of future annual work plans. The draft Annual Report has been shared with our major customer groups, including the Central Oregon Builders Association (COBA) and the Central Oregon Association of Realtors (COAR), the Planning Commission, and to the general public in CDD lobbies and public meetings. PLANNING COMMISSION RECOMMENDATION On March 28, the Planning Commission conducted a public hearing on the draft Annual Report's Planning Division Work Plan. Several Deschutes River Woods (DRW) residents provided comments in support of initiating a DRW Community Plan, and two residents provided comments in support of amending County code to limit livestock in Crooked River Ranch. Additional written comments were submitted; the projects are included in the table. On April 25, the Commission unanimously recommended approval of the Annual Report's Planning Division Work Plan as proposed. In addition, a couple of commissioners expressed interest in further exploring code amendments to limit livestock density on rural residential-type properties. BOCC COMMENTS / REVISIONS Staff seeks direction from the BOCC on whether any changes should be made to the draft Annual Report 2prior to the public hearing. w N N Q Q .y 0 C C w v 4 v 27 s ~ 3 ~ g P i B { S nn 3! 3t ~ nP N O w N 4 C .O. .h Q Df fi C C 0 d a C a 4 eV a BOARD OF CQukry' OMMISSIDNERS 2 Alan Unger, Chair Tammy Baney, Vice Chair Anthony DeBone Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator Nick Lelack, AICP, Director Dave Pedersen, Building Official Dale Brieske, Building Inspector III Scott Farm, Building Inspector 111 Chris Gracia, Building Inspector III Steve Jensen, Building Inspector III Randy Scheid, Plans Examiner Dan Swarthout, Building Inspector III Dan Swarthout, Building Inspector III Lori Furlong, Administrative Supervisor Tracy Griffin, Permit Technician Judy Hackett, Permit Technician Marti Mello, Permit Technician Lisa Petersen, Permit Technician Martha Shields, Permit Technician John Griley, Code Enforcement Technician Tim Grundeman, Code Enforcement Technician Todd Cleveland, Environmental Health Specialist III Kathleen Stockton, Administrative Assistant Kevin Harrison, Principal Planner Peter Gutowsky, AICP, Principal Planner Paul Blikstad, Senior Planner Will Groves, Senior Planner Peter Russell, Senior Transportation Planner Cynthia Smidt, Associate Planner Sher Buckner, Administrative Secretary Tim Berg, GIS Analyst Programmer CDD ANNUAL Rwo* r 2013 COMMISSIONS, COMMITTEES A HEARINGS OFFICERS DESCHUTES COUNTY PLANNING COMMISSIONERS DESCHUTES COUNTY HISTORIC LANDMARKS COMMISSIONERS DESCHUTES COUNTY HEARINGS OFFICERS DESCHUTES COUNTY BICYCLE & PEDESTRIAN ADVISORY COMMITTEE Bill Rainey ♦ Sisters (Chair) Christen Brown ♦ At Large (Vice Chair) Hugh Palcic ♦ At Large Ed Criss ♦ South County Matt Lisignoli ♦ Redmond James Powell ♦ Bend Todd Turner ♦ Bend Broc Stenman ♦ Unincorporated (Chair) Bill Olsen ♦ Pioneer Association (Vice Chair) Chris Horting Jones • Unincorporated (Secretary) Sharon Leighty ♦ Unincorporated Dennis Schmidling ♦ City of Sisters Kelly Madden ♦ Ex-Officio Ray Solley ♦ Ex-Officio Rachel Stemach ♦ Ex-Officio Karen Green Ken Helm Michele Sims ♦ Vice Chairperson Kevin Tanski ♦ Secretary Pam Hardy Mary Barron Bill Braly Jim Stone Matt Martin Phyllis Lewis CDD ANNUAL RenaR'r 2013 3 DESCHUTES COUNTY MISSION STATEMENT Enhancing the lives of citizens by delivering quality services in a cost-effective manner EXCERPT FROM THE BOARD OF COUNTY COMMISSIONERS 201 3-201 4 GOALS AND OBJECTIVES: Economic Vitality Promote policies and actions that stimulate economic development in Deschutes County ♦ Provide safe and effective infrastructure that supports local economic opportunities and livable communities. ♦ Support land use policies that promote beneficial utilization of the land for economic growth. ♦ Support beneficial management and access policies of publicly owned natural resources to promote tourism and recreation activities. ♦ Pursue interjurisdictional and interdepartmental cooperation to enhance service delivery and the cost effectiveness of public services. Healthy Environment Assess, protect and enhance the natural resources of Deschutes County ♦ Enhance and protect Deschutes County air, land and water resources. Effective Service Delivery Promote confidence in County government by ensuring fiscal responsibility, openness and accessibility in the delivery of County services ♦ Support employee development, productivity and safety through training, technology, resources and tools necessary to delivery quality public services. ♦ Support and promote Deschutes County Customer Service "Every Time" Standards. ♦ Provide ongoing evaluation of employee performance, job satisfaction and wellness. ♦ Provide comprehensive support services in an effective and efficient manner. ♦ Ensure accurate, secure and timely delivery of public services. ♦ Monitor, analyze and report on the financial health of the Deschutes County organization. ♦ Promote policies and actions that provide open and transparent access to County government. CDD ApmuAL RwoRT 2013 5 INTRODUCTION CDD MISSION STATEMENT The Community Development Department facilitates orderly growth and development in Deschutes County through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement, education and services to the public. This Annual Report highlights the Community Development Department's 2012 accomplishments, the work plan for Fiscal Year 2013-14, and implements the Board's goals and objectives. CDD provides satellite office coverage in Redmond and La Pine, as well as services at the main office in Bend. The Department consists of four divisions as listed below, as well as Code Enforcement and Geographic Information Systems (GIS) programs, which provide coordinated planning and development services. The Department has 28.6 full-time employees and is managed by Nick Lelack, Director. Coordinated Services Building Safety Environmental Soils Planning Division Code Enforcement Geographic Information Systems Main Office 117 NW Lafayette Ave. Bend, OR 97701 Mon., Tues., Thurs., Fri. 8-5, Wed. 9-S 51340 Highway 97 S. La Pine, OR 97739 Tuesday 8-4 6 COO ANNUAL RErowr 2013 South County Services Center Deschutes County Fair & Expo 3800 SW Airport Way Redmond, OR 97756 Thursday 8:00-4:30 OVERVIEW HEA M45 OFFICER: ouiwlNa SAFETY DIVISION DAVE PEDERSEN Building OMdal Commercial/Residential Plan Review and Inspections NICK LBACK CD DDlk'*~ PLANNING ENVIRONMENTAL SORE DIVISION DIVISION Current Planning Long Range Planning Geographic Information Systems TODD CLEVELAND Envi►enwmMUl Health Specialist Onsite Program BICYCLE AND PEDESTRIAN ADVISORY CoMMims COORDINATED S92VIC93 DIVISION LORI FWRLowe Adminis""" Supervisor Permit Technicians Code Enforcement Resources $5,912,932 4,292,013 4,476,213 4,457,361 5,000,870 Requirements 5,299,901 4,160,237 4,476,213 4,457,366 5,000,870 Community De"kWnent 48.10 3150 28.60 21.60 211.00 BOARD OF COUNTY COMMUMONERS HISTORIC LANDMARK$ PLANNING DEECIIUTEE RIVER COMMISSION L COMMISSION MITIGATION AND ENIUwCEMENT COMIMMI! CDD ANNWAL Raroit7 2013 7 COMMUNITY DEVELOPMENT DEPARTMENT GOALS 8 SUMMARY SIGNIFICANT ISSUES IN THE YEAR AHEAD WORK PLAN FOR 2014 INCLUDES: The items listed below apply to all divisions within the Community Development Department. Customer service continues to be the highest priority. A proactive approach was undertaken in 2012 to encourage customers to complete questionnaires, and a significant number of these were returned to CDD, with an average rating of 4.52 (on a scale of 5). This achievement continued to occur for another year during which CDD maintained historical service levels despite staffing reductions. The increased availability of information on the CDD website and improved brochures helped to keep customer wait times to an average of 2.5 minutes, with an increased number of customer visits since 2011. ♦ Maintaining high customer service levels with increasing development activity in the rural areas of La Pine, Sisters, Redmond and surrounding counties. ♦ Seamlessly installing and transitioning the County's ePermitting software program from AccuTerm to Accela. ♦ Maintaining recently updated intergovernmental agreements and coordinating with cities, state and federal agencies. ♦ Enhance cooperative relationships and open dialogue with stakeholder organizations. ♦ Improving and expanding CDD's communications with social media, the monthly newsletter, and this Annual Report. ♦ Developing a five-year CDD Department Strategic Plan with internal and external customers. ♦ Conducting a CDD fee study/audit as part of future work plan projects in 2014-2017. COD ANmuA4 REroRT 2013 COORDINATED SERVICES OVERVIEW ACCOMPLISHMENTS DRAFT WORK PLAN The Coordinated Services Division provides service to customers at the main office in Bend, as well as at satellite offices in Redmond and La Pine. The Division consists of five permit technicians and two code enforcement technicians. The goals of the Division are to ensure minimal wait times, provide accurate information to the public, and ensure the efficient operation of the front counter. ♦ The Coordinated Services Supervisor has been extensively involved with the state and Accela Automation Software (software vendor) to prepare, develop and convert CDD to a new statewide ePermitting system. In addition, this new system will be developed for the Building Divisions in the cities of Redmond and Sisters. CDD's software for the Building and Environmental Soils Divisions will incur no cost to CDD. ♦ The Coordinated Services Supervisor has taken the lead role in organizing and developing training programs for CDD personnel as well as staff in Redmond and Sisters to prepare for the implementation of Accela. Another responsibility undertaken to launch this program was to organize and submit intergovernmental agreements and contracts from the state and software vendor to the County's legal counsel, with ultimate approval of the BOCC. ♦ Staff has completed the database cleanup project needed for the conversion to Accela. Approximately 80% of the records have been corrected, with anticipated completion in 2013. ♦ GIS, Coordinated Services and IT support continued to assess equipment used by staff to ensure that operational needs were met. The team has developed project list that will enhance service, staff efficiency and communications. Projects include making data available to inspectors in the field, linkages to historical documents where parcel numbers have changed, new types of online permit applications, and reviews of business processes and procedures. ♦ Coordinated Services will lead CDD in the conversion to Accela and coordinate with the Planning and Code Enforcement Divisions and the cities of Redmond and Sisters to train staff and implement the new software program. CDD ANNUAL REPORT 2013 COORDINATED SERVICES, CONTINUED, 10 CDD ANNUAL RepoRT 2013 CODE ENFORCEMENT OVERVIEW The Code Enforcement program consists of two Code Enforcement technicians (1.6 FTE in 2012- 2013) plus volunteers, supported by a law enforcement technician from the Sheriff's Department, management and the operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with building, land use, onsite wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court or before a Code Enforcement hearings officer. ACCOMPLISHMENTS Code Enforcement staff successfully resolved 257 cases in 2012. Case Initiation Summary Cases Opened New Proacti" Cases Total New Cases Percent Change 2010 221 3 224 (9%) 2011 181 7 1$$ (16%) 2012 252 24 276 46% Case Turnaround Total Cases Closed 30 pays 60 Days 180 Days 360 Days 2010 231 12% 23% 62% 82% 2011 197 10% 22% 50% 77% 2012 257 13% 26% 62% 77% Compliance Voluntary Warning Citation Injunction 2010 89% 5% 6% <1% 2011 85% 11% 4% t1% 2012 85% 10% 5% <1%-- * The number of new Code Enforcement cases increased 46% in Year 2012. Accommodating this increase, staff maintained consistency in case turn around times and achieved an 85% voluntary compliance rate. ♦ Utilization of volunteers in the proactive code enforcement program was very successful. Work performed by volunteers directly enhanced productivity and efficiency. ♦ Coordinating with the County Weeds Program Specialist, staff extended proactive enforcement program focus to include identification of noxious weed-infested property. CDD AmHUAL REPORT 2013 CODE ENFORCEMENT, CONTINUED DRAFT WORK PLAN Ongoing Projects: ♦ Complete the update of the Code Enforcement procedures manual, including revising sections to reflect current practices, deleting those sections which are no longer appropriate, and adding provisions for updated objectives. One discussion item will be a review of the policy on accepting anonymous complaints. The BOCC will consider adoption of the updated manual after conducting public hearings. ♦ Continue proactive effort in investigation of illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. ♦ Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners associations. Code Enforcement technicians make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. ♦ Participate in land use text amendment process by providing information and insight to ensure code enforceability. ♦ Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA) conference participation and networking. ♦ Administer the Code Enforcement Volunteer Program, focusing on proactive, non-threatening case review. Potential Projects (listed in priority order, to be accomplished as time allows): ♦ In cooperation with the Building Safety Division, participate in the development of a text amend- ment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting options. 12 CDD ANNWAL RaPoRT 2013 GEOGRAPHIC INFORMATION SYSTEMS OVERVIEW ACCOMPLISHMENTS Geographic Information Systems (GIS) is staffed by one Analyst/ Programmer and supports CDD divisions as well as providing direct service to the public via electronic and web-based mapping. GIS will assist Coordinated Services with the ePermitting (Accela) transition and adding the City of La Pine's Comprehensive Plan designations and zoning districts into the County's database. ♦ Continued to train employees and customers on the expanded use of the Local Area Virtual Atlas (LAVA) and Community Development's Online Mapping (CDMap) applications. ♦ Worked with the Long Range Planning Division to complete all mapping and statistical analysis related to the Comprehensive Plan and South County Plan. ♦ Contributed to development of the Land Information System (DIAL 2) currently being developed within the Information Technology Department. Attended bi-weekly meetings and provided data, design criteria and feedback to DIAL 2 development team. ♦ Provided technical support, statistical analysis and mapping support for South Deschutes County Local Wetland Inventory. Worked with Oregon Department of State Lands and ESA Adolfson, the wetland consultant, to identify and map wetlands within the South Deschutes County region. ♦ Updated Deschutes County's online mapping applications to display the South Deschutes County Local Wetland Inventory, correct graphing errors and modified printable maps and reports. ♦ Continued to work with the Senior Transportation Planner to update the Transportation System Plan. Created maps and exhibits for meetings, public hearings and final publication document. ♦ Updated and maintained GIS Metadata, a summary for all GIS data maintained by CDD for the County GIS program. ♦ Assisted with the successful conversion of CDD's website to Kentico CMS. ♦ Compiled data, reports, maps, and technical analysis for the Environmental Soils Division and the Department of Environmental Quality in both Deschutes and Klamath Counties. ♦ Provided mapping and technical support to Economic Development for Central Oregon (EDCO) and La Pine Industrial CDD AmNuAL REPORT 2013 13 GEOGRAPHIC INFORMATION, SYSTEMS, CONTINUED DRAFT WORK PLAN Group for the La Pine Industrial Park. Created maps for brochures and packets to help market and advertise the Industrial Park. ♦ Assisted the Long Range Planning Division with mapping support and statistical analysis for the Regional Economic Opportunity Analysis (REOA). ♦ Supported Upper Deschutes River Coalition (UDRC) with data- base development used for landowner and member/ stakeholder notification purposes. Ongoing Projects ♦ Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where they may assist, including enhanced linkages between the GIS and permit systems. Areas of particular emphasis include: o Maintaining and enhancing GIS Metadata when necessary. o Providing technical support, including mapping and analysis to the cities of Bend, La Pine, and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 0 Update and enhance the Land Use Tracking System (LUTS) by incorporating and updating the spatial databases contained within LUTS. Projects ♦ Create pre-printed series of PDF maps for the website. ♦ Create bicycle route map/online guide. ♦ Create and inventory databases and maps for all surface mines in Deschutes County. Determine which surface mines no longer require Surface Mining Impact Area reviews; update LUTS, GIS and Deschutes Information Access Line (DIAL). Web Projects CDD will continue to work with IT to complete the following objectives: ♦ Online Ecommerce Application: Develop ability to process other types of permits online such as roof replacement permits using our e-commerce application. ♦ Develop a search system with IT staff to research child/parent tax lot number structure in order to retrieve data attached to cancelled tax lots. 14 CDD ANNUAL ftpoim 2013 GEOGRAPHIC INFORMATION SYSTEMS, CONTINUED p~. ♦ Recreate and expand the information center with SharePoint to provide a "one stop shop" for all CDD data. Add interactive forms such as: o Legal Program/Quickstart Program Pages o Online Address Request and Problems Forms o Online Property Violation Report Form o Online CDDStatistics SharePoint Application: Automate monthly statistics reports in a format to include dynamic charts and reports. ♦ Automate application with SharePoint to retrieve land use history maps and documents scanned by the Clerk's office. T r R.anw.w c.oaecw... w, ~ f• .r I - oddM e. ~:e.u Hqn na^s wnwn s •.r " w..u.rv » 6~..o JJJ ew.y f CDD ANNUAL REPomT 2013 Is BUILDING SAFETY OVERVIEW The Building Safety Division consists of a Building Official, six full-time inspectors and additional on-call staff and provides construction plan reviews, consultations and inspections to assure compliance with national and state building specialty codes. Inspectors are required to possess the following certifications: ♦ Oregon Specialty Code Certification for two A-level inspector certificates ♦ Oregon Specialty Code Certification for one- and two-family dwellings for structural, mechanical, plumbing, electrical and plan review ♦ Manufactured home installation inspector certificates ♦ A-level electrical and one- and two-family dwelling electrical certifications The Building Safety Division also provides services to a number of cities and counties, including the State of Oregon Building Codes Division. Deschutes County has intergovernmental agreements (ICAs) in place with the following jurisdictions, with the length of service as far back as 2001: City of Bend (2003) City of Sisters (2013) Jefferson County (2001) :Lake County (2002) City of La Pine (2007) Crook County (2003) Klamath County (2012) State of Oregon (2003) City of Redmond (2002) Harney County (2011) ACCOMPLISHMENTS ♦ During 2012, the Division processed 157 single family home permits, a 34% increase from 2011. ♦ Plan review procedures have been successfully reorganized, and inspection and turnaround times have been met, with a reduction in the timeframe for residential plan review. ♦ Field inspection response time of 24 hours has been maintained. ♦ Monthly meetings with the Central Oregon Builders Association (COBA) continue, and participation in other events with COBA has maintained an effective and open process. ♦ A review of the process for granting agricultural exemptions to structural permits has reduced the number of structures that would eventually be entered into the code enforcement process. ♦ Steps have been implemented to enhance electronic plan submittals for commercial and residential projects. 16 CDD ANNUAL REPORT 2013 BUILDING SAFETY, CONTINUED ♦ Permit extensions will continue to be evaluated regarding the most efficient method for performing actual inspections to legally close and archive old permits. ♦ Critical state mandated training events for all of the division personnel have been organized and produced, to maintain active Inspector certifications. This was accomplished through the cooperation of the Central Oregon Chapter of the International Code Conference. ♦ Building Safety continues to provide information to customers on energy efficiency improvements that customers can incorporate into their construction plans. This program was funded by a two-year grant through the Department of Energy and ended in fall 2012. ♦ Updated Title 15 to include the most up-to-date versions of specialty codes, as well as the fire and dangerous building codes. ♦ Worked with the Code Enforcement Division to establish an administrative hearing process for violations of the Building Code, mandated by Senate Bill 960. DRAFT WORK PLAN The Division will explore opportunities for shared service delivery with other jurisdictions. Technology initiatives include launching Accela as part of Deschutes County's ongoing effort to move toward a paperless office. The Division will also: ♦ Maintain field inspection turnaround time to meet a goal of 24 hours, with Plan Review completion within the stated time frames of 10 days for commercial and 7 days for residential. ♦ Continue to participate in regular meetings with the Central Oregon Builders Association and maintain an excellent working relationship with that group. ♦ Continue to review and refine the process for consistently determining Agricultural and Equine exemptions with the goal of all exemptions meeting the requirements of ORS 455.315. ♦ Continue to refine the permit expiration rules and practices with the goal of reducing the number of dormant or abandoned open permit files. ♦ Work with Planning and Environmental Soils to investigate the potential benefits and drawbacks of adopting a grading ordinance. This will entail examining the ICC model Grading Code, along with local adaptations utilized by other jurisdictions. ♦ Develop and coordinate a process to ensure that all necessary permits have been issued by the Building and Environmental Soils Divisions when inspections of wastewater sewer/septic system repairs and alterations are required. ♦ Work to develop a routine method of providing ongoing technical training for residential inspectors, in addition to the state mandated code change updates, and also provide an in-house electrical code cross training program . CDD ANNUAL RaPoRT 2013 17 ENVIRONMENTAL SOILS OVERVIEW ACCOMPLISHMENTS The Environmental Soils Division is staffed by one Environmental Health Specialist III, who provides site evaluations, design review and inspection of onsite wastewater and dispersal systems. Staff also inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an operations and maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff is also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. In 2012, the Division: ♦ Assessed 74 sites for onsite wastewater treatment and dispersal systems, issued 726 permits and authorizations for new and existing onsite treatment and dispersal systems, up 7.1 % from 2011. ♦ Regularly coordinated with Department of Environmental Quality (DEQ), including the hydrologist in the Western Region office, to determine the circumstances in South County requiring protective onsite wastewater systems. Staff also attended DEQ South Deschutes/North Klamath Groundwater Steering Committee meetings and a soil scientist training seminar to maintain onsite wastewater certifications. ♦ Participated in drinking water well resampling with DEQ to compare data from previous samplings in 1999 and 2000. ♦ Replaced approximately 73 antiquated, leaky steel septic tanks within the groundwater protection area of South County. ♦ Permitted and inspected 17 new nitrogen reducing alternative treatment technology (ATT) systems, bringing the total to 151 homes which are reducing nitrogen loading from their wastewater to standards necessary to ensure safe drinking water in South County. ♦ In coordination with the Deschutes County/Neigh borlmpact Loan Partnership program, assisted a South County property owner, when a nitrogen-reducing ATT system was required to repair a failing onsite system. ♦ Provided five property owners in South County with rebates of $3,7S0 per property for upgrading conventional onsite systems to nitrogen reducing pollution reduction systems. ♦ Coordinated with the City of Bend to assess sites eligible for onsite wastewater treatment and dispersal systems due to their distances from a sewer collection facility. I6 CDD ANNUAL RmpoitT 2013 ENVIRONMENTAL SOILS, CONTINUED DRAFT WORK PLAN ♦ Participated in the DEQ Total Maximum Daily Load (TMDL) work group for the upper Deschutes Basin and City of Bend Stormwater Quality Advisory Group. The Environmental Soils Division will continue to maintain or exceed service level goals and reduce permit application processing time for site evaluations, design review and inspection of onsite wastewater and dispersal systems. ♦ Staff will coordinate with the DEQ on its groundwater protection efforts, including implementing the South Deschutes/North Klamath Groundwater Steering Committee recommendation and participating in discussions regarding Statewide Planning Goal 1 1 (Public Facilities and Services). ♦ Staff will prioritize addressing sewage health hazards and protecting public health and the environment. ♦ Staff will continue working with the DEQ on permitting protective onsite wastewater systems in South Deschutes County. CDD ANNUAL Rtw©RT 2013 19 PLANNING OVERVIEW CURRENT PLANNING LONG RANGE PLANNING ACCOMPLISHMENTS CURRENT PLANNING The Planning Division is divided into two operational areas: Current Planning and Long Range Planning. The Division consists of eight employees: a Planning Director, two Principal Planners, two Senior Planners, one Senior Transportation Planner, an Associate Planner and an Administrative Secretary. Current Planning is responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with hearings officers and the BOCC. Staff are also responsible for signing off on building and septic permits; performing addressing and road naming duties in rural Deschutes County; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; and providing assistance at the public counter, over the telephone and via email. Long Range Planning is responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, and coordinating with cities and agencies on various planning projects taking place in the region. Staff participate in local, regional and statewide committees, primarily focusing on transportation, natural resources and economic development. ♦ Met with 1,614 customers in 2012, compared to 1,472 in 2011. ♦ Received 403 land use applications in 2012, compared with 412 applications for 2011. Seven applications were reviewed by hearings officers in 2012. ♦ There were 4 appeals filed with the Land Use Board of Appeals in 2012. This compares with 4 appeals in 2011. ♦ A new Deschutes County-City of La Pine Intergovernmental Agreement (IGA) was adopted that anticipates the transfer of land use permitting responsibilities within La Pine to the City. LONG-RANGE PLANNING ♦ Received an 31$5,000 grant along with the Oregon State Parks and Recreation to design and construct a trail near Tumalo State Park. 20 COD ANNUAL RmpoRT 2013 PLANNING, CONTINUED DRAFT WORK PLAN CURRENT PLANNING ♦ Completed the Transportation System Plan Update, which replaces the one originally adopted in 1998. ♦ Participated in two sage grouse conservation programs, one led by the Bureau of Land Management (BLM), the other by the Governor's Office. ♦ Completed the Central Oregon Large Lot Industrial Land Needs Analysis, which now provides a policy framework for the tri-county region to coordinate as a single entity promoting large lot industrial employment sites ♦ Completed a draft of Newberry Country: A Plan for Southern Deschutes County, which received a recommendation of approval from the Planning Commission, and has been submitted to the Board of Commissioners for their formal review. ♦ Adopted amendments to County Code to permit agri-tourism and other commercial events and activities under SB 960. ♦ Continue to improve pre-application conferences to provide the best available information (e.g., applicable standards, fees, processes) to customers at the start of their projects. ♦ Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. ♦ Continue to issue all administrative decisions for land use actions requiring prior notice within 45 days of determination of complete application and for those that do not require prior notice, within 21 days of determination of complete application. ♦ Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. ♦ Assist the City of La Pine in performing current planning services (currently performed by Deschutes County under contract) to implement its Comprehensive Plan and zoning and development regulations. CDD ANNUAL. Repoim 2013 21 PLANNING, CONTINUED LONG-RANGE PLANNING COMPREHENSIVE PLAN ♦ Support the DEQ South Deschutes/North Klamath County Groundwater Protection Project with the Environmental Soils Division. ♦ Explore programs (Non-Resource Lands, Secondary Lands, Big N~ Look/HB 2229, and/or Regional Resource Definitions) with Department of Land Conservation and Development (DLCD) w staff to determine the best option to review and potentially change farm and forest land designations in Deschutes County. Some programs require state approval to initiate. ♦ Establish tracking and reporting systems, including annual updates to the Planning Commission and Board, on implementing and identifying necessary revisions to the Comprehensive Plan and Action Plan, community plans, and destination resorts. COORDINATION 22 ♦ Local Governments 0 Coordinate with the City of Bend to plan for urban growth; and to update, adopt, and implement the Bend Airport Master Plan. 0 Coordinate with the City of La Pine and La Pine Park and Recreation District on the BLM land transfer for the rodeo grounds. 0 Coordinate with the City of Redmond to amend the Comprehensive Plan and zoning map and urban growth boundary expansion for a regional large lot industrial site. 0 Participate in the City of Redmond's Southwest Area Plan process. 0 Provide support to the City of Sisters and Sisters Airport owner to expand the Sisters UGB to include the airport property. 0 Coordinate with the La Pine Park and Recreation District on land use and environmental health issues associated with parks facilities at Rosland Campground. ♦ State Government Participate in and monitor annual legislative sessions, committees and work groups regarding BOCC planning priorities. COD ANHuAC RaeoRT 2013 PLANNING, CONTINUED ♦ Special Projects o Support Deschutes County's Property and Facilities Department to amend the Bend Area General Plan and zone map to allow for redevelopment of the Demolition Landfill site on Simpson Avenue. o Assist Central Oregon jurisdictions implement the Central Oregon Large Lot Industrial Land Project. o Coordinate with Assessor and Administration Office to complete Portland State University, Population Research Center, 2013 Housing Unit and Population Questionnaire o Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates in Deschutes County. o Maintain an up-to-date Deschutes County Economic -..r Development Initiatives Report. ♦ Unincorporated Areas y Participate in the process to develop solutions for safe access to the Deschutes River at or near Harper Bridge. HISTORIC PRESERVATION ♦ Administer 2013/2014 Certified Local Government (CLG) grant for historic preservation. NATURAL RESOURCES ♦ Participate as a cooperating agency with the Bureau of Land Management and the Governor's Office Sage Grouse Conservation Partnership to coordinate federal, state, and local efforts to address the multiple threats to sage-grouse across Central and Eastern Oregon in anticipation of the U.S. Fish and Wildlife Service review of the bird's "Warranted But Precluded" status under the federal Endangered Species Act (ESA). ♦ Monitor and participate in a state-led process to address the effects of the U.S. District Court decisions related to the ESA and floodplain development. CDD ANNUAL RspoRT 2013 23 201 2 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT BACKGROUND 2012 COMMUNITY INVOLVEMENT ACCOMPLISHMENTS CURRENT PLANNING MONTHLY UPDATE Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement program to provide opportunities for community participation in land use planning processes and decisions. Land use legislation, policies and implementation measures made by Oregonians 40 years ago helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for information gathering, analysis and debate. Deschutes County's Community Involvement program is defined in Section 1.2 of the Comprehensive Plan. This chapter identifies the County Planning Commission as the committee for citizen involvement. It also contains the County's Community Involvement goal and corresponding five policies that comply with Goal 1. This report briefly discusses the noteworthy community involvement actions undertaken by the Planning Division in 2012. The report is intended to provide county residents and stakeholders with a tool to assess its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse communities remain actively involved in land use planning discussions. As noted in the Community Development Department's (CDD) 2013 Annual Report, administering the zoning code requires the Current Planning Division to process individual land use applications, zoning review and signoff for building and septic permits. Land use applications are subject to state mandated public notice requirements; public hearings are subject to public meeting requirements. These laws ensure public participation in the land use permitting process. The Current Planning Division also follows public records law to ensure access to County records. In 2012, the Deschutes County Planning Director distributed a monthly update containing current and long range planning projects; Historic Landmarks Commission, Planning Commission, and Board of County Commissioners' calendars; noteworthy land use issues and decisions; and legislative subcommittee discussions. This update is emailed to hundreds of residents and stakeholders who have requested copies, and it is also posted on the CDD website. 24 COD ANNUAL RspoRT 2013 r , TRANSPORTATION SYSTEM PLAN AMENDMENT a: County staff created a website for the Transportation System Plan (TSP) Update where reports and draft versions were posted for public review, and held several work sessions with both the Planning Commission and the BOCC in 2012. The Planning Commission held three public hearings in the spring of 2012, including one in Sisters, as the public had identified several transportation issues unique to that area. The BOCC then conducted three more public hearings in the summer of 2012 to provide ample opportunities for public input on the TSP Amendment. One of the hearings occurred in the evening to accommodate those who work during the day. A joint work session also took place between the Sisters City Council and the BOCC. Coordination with the Road Department and continual involvement by members of the public led to several meaningful revisions in the TSP's bicycle and pedestrian policies and goals, triggers for improvements on US 20 west of Sisters, and in the unincorporated community of Tumalo, as well as prioritizations of selected road projects. The BOCC adopted the TSP Update on August 20, 2012, completing the multi-year project and the first major amendment to the TSP since 1998. Ordinance 2012-OOS, the TSP Update, took effect November 19, 2012. Deschutes County is amending its Comprehensive Plan to formally recognize an area-specific plan entitled Newberry Coun- try: A Plan for Southern Deschutes County. The Plan encompasses the rural areas south of Lava Butte with two exceptions: Sunriver and La Pine, which are governed separately. It addresses the area's unique assets, local values and preferences for growth and development, the environment, natural hazards, transportation and more. The Plan represents a legal framework for implementing a vision for building stronger, more resilient rural communities by managing growth in this region to 2032. This Plan recognizes the realities facing rural Deschutes County, while acknowledging what governments can and cannot influence. It demonstrates leadership for improving the ways in which collaboration can occur among all sectors---government, businesses, non-profits, and residents---to achieve a shared vision. This Plan presents the results of the planning process that led to the development of its goals and policies. As shown in the list on the next page, a significant amount of in-house resources were expended to assure active public participation from January to August 2012. Two public hearings with the Planning Commission took place in the fall. In December, the Planning Commission concluded their deliberations, recommending the Board adopt the Plan. CDO ArmuAC R4PmT 2013 25 2,012 DESCHUTES. COUNTY COMMUNITY INVOLVEMENT 'DEPORT South County Plan Public Outreach: ♦ Community meetings ♦ Planning Commission field trip ♦ Focus groups ♦ Frontier Days Wl of July) booth in La Pine • Government agency meetings ♦ Homeowner association meetings ♦ Interviews with community leaders ♦ Non-governmental organization meetings ♦ Road District meetings ♦ Informal survey ♦ Three Rivers Elementary School PTA meeting ♦ Radio interviews (KBND/KITC) ♦ Website updates ♦ Regular work sessions (PC/BOCC) CENTRAL OREGON LARGE LOT Funded by two DLCD grants totaling $75,500, Deschutes County INDUSTRIAL AND NEED-ANALY.SI hired a consultant in 2010 and convened a Regional Advisory , Committee (RAC) to develop a Regional Economic Opportunity Analysis (REOA) for the tri-county area of Central Oregon. The RAC consisted of Central Oregon cities and counties, Business Ore on Johnson-Reid LLC De artment of State DLCD g , , , p Lands, Central Oregon Intergovernmental Council, 1,000 Friends of Oregon (1,000 Friends), Economic Development for Central F Oregon, Central Oregon Association of Realtors and private area ` developers. The RAC met officially six times before the REOA was finalized on May 31, 2011. ' Responding to a lack of large lot industrial sites, 50 acres or larger that prevent site selectors from visiting the region, the BOCC t r fir. in November 2011 adopted a Comprehensive Plan amendment to officially recognize the REOA as a technical study and a series of r , % L policies that establish the legal basis to encourage cities to a address this unmet employment land need (Ordinance 2011-017). -L The BOCC, by exercising its statutory coordination authority, chose to identify and implement a program to create a large lot land ,,,9,,,; supply that enables Central Oregon to compete for industrial recruitment. The community development objective is to h establish a s ort term supply of six large lot industrial sites. Policies also establish a planning framework for creating a regional entity to oversee the program. COIC is the beneficiary of a third DLCD grant totaling $35,000, and is now using it to establish a regional authority to promote the large-lot industrial land strategy. 26 CDD At4IAL RW4Wr 2013 2012 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT Ordinance 201 1-017 was subsequently appealed to the Land Use Board of Appeals by 1,000 Friends. However, the appeal was stayed in early 2012 to allow Deschutes County, the Governor's office, and 1,000 Friends to explore a settlement, which was ultimately reached in April. During that process, Deschutes County collaborated with Crook and Jefferson counties, cities of Bend, La Pine, Madras, Prineville, and Redmond, DLCD, Department of State Lands, Central Oregon Association of Realtors, and Economic Development for Central Oregon. The settlement consisted of policy concepts focusing entirely on Central Oregon's short-term need for large lot industrial sites as well as a commitment from DLCD to initiate rulemaking over the summer. Following recommendations from a rule making committee, two hearings on the proposed permanent rules were held. A hearings officer conducted a hearing in Redmond on September 27. The other was held during a regularly scheduled Land Conservation and Development Commission (LCDC) meeting on November 15 in McMinnville. LCDC took public testimony and then unanimously adopted the new administrative rules to 660-024-0040 and 660-024- 0045 to recognize Central Oregon's short-term need for large lot employment land. The rules went into effect on December 10. In January 2013, Deschutes County adopted a new ordinance in its Comprehensive Plan, justifying Central Oregon's short term need for a critical mass of competitive and diverse vacant, developable industrial sites. Adopting the ordinance creates a policy framework to enable municipalities within Deschutes County to apply the new administrative rules adopted by LCDC to identify land to meet this regional need for large lot industrial sites. It also allows Jefferson and Crook counties to adopt similar ordinances to tie the region together from a policy standpoint. CDD ANNUAL, RaPoRT 2013 27 STAFF DIRECTORY NAME TITLE PHONh EMAIL Nick Lelack Director (541) 385-1 708 Nick.Lelack@deschutes.org Tim Berg GIS Analyst/Programmer III (541) 330-4648 Tim.BergCa)deschutes.org Paul Blikstad Senior Planner (541) 388-6554 Paul. Blikstad@deschutes.org Dale Brieske Building Inspector III (541) 388-6614 Dale.Brieske@deschutes.org Sher Buckner Administrative Secretary (541) 617-4736 Sher.Buckner@deschutes.org Todd Cleveland Environmental Health Spec. III (541) 61 7-4714 Todd.Cleveland@deschutes.org Scott Farm Building Inspector III (541) 385-1402 Scott.Farm@deschutes.org Lori Furlong Administrative Supervisor II (541) 31 7-31 22 Lori.Furlong@deschutes.org . . Chris Gracia Building Inspector III (541) 388-6578 Chris.Gracia@deschutes.org Tracy Griffin Permit Technician (S41) 388-6573 Tracy.Griffin@deschutes.org John Griley Code Enforcement Technician (S41) 61 7-4708 John.Griley@deschutes.org William Groves Senior Planner (541) 388-6S 1 8 William.Groves@deschutes.org Tim Grundeman Code Enforcement Technician (541) 385-1 707 Tim.Grundeman@deschutes.org Peter Gutowsky Principal Planner (S41) 385-1 709 Peter.Gutowsky@deschutes.org Judy Hackett Permit Technician (S41) 317-1713 Judy.Hackett@deschutes.org Kevin Harrison Principal Planner (541) 385-1401 Kevin.Harrison@deschutes.org Steven Jensen Building Inspector III (541) 385-1 700 Steven, Jensen@deschutes.org Marti Mello Permit Technician (541) 31 7-3148 Marti.Mello@deschutes.org Dave Pedersen Building Official (541) 385-3200 Dave.Pedersen@deschutes.org . Lisa Petersen Permit Technician (541) 31 7-31 88 Lisa.Petersen@deschutes.org Peter Russell Senior Transportation Planner (541) 383-6718 Peter.Russell@deschutes.org Randy Scheid Building Inspector III (541) 31 7-31 37 Randy.Scheid@deschutes.org Martha Shields Permit Technician (541) 38S-1706 Martha.Shields@deschutes.org Cynthia Smidt Associate Planner (S41) 31 7-31 50 Cynthia.Smidt@deschutes.org Kathleen Stockton Administrative Assistant (S41) 31 7-31 93 Kathleen.Stockton@deschutes.org Dan Swarthout Building Inspector III (541) 385-1 745 Dan.Swarthout@deschutes.org 28 CDD ANNUAL REPORT 2013 Deschutes County Community Grant Program Request for Applications Deschutes County is currently seeking applications for community grants from qualified non-profit organizations. Community grants fund programs and projects that benefit Deschutes County residents and that are consistent with priorities established by the Board of County Commissioners. PLEASE NOTE: Deschutes County has recently revised the community grant process, categories, criteria, and award amounts. Potential applicants should carefully review the following information to ensure that their organizations, programs, and/or projects are eligible. Award Categories A pre-determined number of community grants will be awarded within each of the following categories: 1. Health, mental health, and addiction services. Treatment for individuals who lack the resources to otherwise obtain such care. Three grants of $10,000 each will be awarded in this category. 2. Arts and Culture: Community evems, programs, and exhibitions that support public access to art, music, history, and other cultural assets. Two grants of $),000 each will be awarded in this category. 3. Other Essential Services: Services that benefit youth: underserved, indigent, and vulnerable populations; animals; and the environment. Three grants of $10,000 each will be awarded in this category. Eligibility • Applicants must be designated as 501(c)3 tax-exempt organizations. • Applicant organizations must be located within Deschutes County. • Grant funds must be used to provide services to Deschutes County residents only. • Organizations currently receiv1rig funds as a designated Deschutes County Service Partner are not eligible to apply for community grant funds. • Programs and projects thcit address emergency food, clothing, and shelter are not eligible to receive community grant fiends. Deschutes County supports United Way's Food and Shelter program for this purpose and qualified organizations can apply for funds from this source. • Grant awards will be made in the dollar amount shown. Proposals for a larger or smaller amount will not be considered; however partnerships between multiple agencies are encouraged. Application Submission Application forms are available at . 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