2013-1158-Minutes for Meeting August 28,2013 Recorded 9/16/2013DESCHUTES COUNTY OFFICIAL RECORDS ~V 7013.1158
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 0911613013 11:13:54 AM
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Deschutes County Clerk
Certificate Page
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 28, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Eric Kropp, Deputy
County Administrator; Joe Sadony and Kevin Furlong, I. T.; Peter Gutowsky,
Community Development; George Kolb, Road Department; Ken Hales,
Community Corrections; and two other citizens.
Chair Unger opened the meeting at 10:01 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
The Board recognized Kevin Furlong's fifteen years of service to the County in
the I.T. Department. Joe Sadony said he started work for the County about the
same time, and there has been an enormous amount of change in computers and
technology during that time. Tom Anderson added that Mr. Furlong was
instrumental in developing the digital records system used in Community
Development.
3. Before the Board was Consideration of Board Signature of Document No.
2013-474, the Federal Lands Access Program Match Agreement for the
Replacement of Fall Creek Bridge.
George Kolb gave an overview of the agreement. It is similar to the agreement
used for the Skyliners Road project. The site survey will be a large part of the
County's 10% match.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
Page 1 of 6
ODOT inspects bridges every two years, and this bridge, which is partially
timber and concrete, has a low load rating and can't handle many motorhomes
or other large vehicles. Its low efficiency rating merits replacement.
This project and Tetherow Bridge are on the SDC plan so that funding can be
used for this. They expect this work to be done during 2015.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2013-469, the 2013-14 Community Corrections Plan.
Ken Hales explained that this plan identifies the activities and services of
Community Corrections for the next year. The Public Safety Coordinating
Council has asked the Board to approve this.
The amount for one year is $4.65 million. There are no significant changes in
services to be provided.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
5. Before the Board was Consideration of Board Signature of Document No.
2013-470, an Intergovernmental Agreement with the State of Oregon
regarding the Administration of Adult Parole & Probation Services.
Mr. Hales said that the submission of the Plan precedes this agreement, but the
legislature was late getting the State budget out. This is the actual contractual
agreement that allows the County to receive funding and notes the services the
County is required to provide.
The State has asked for a one-year Plan and agreement rather than a two-year
Plan as in the past.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
Page 2 of 6
6. Before the Board was Consideration of Board Approval of Document No.
2013-485, Detailing the Terms of a U.S. Environmental Protection agency
(USEPA) Community-wide Brownf elds Assessment Grant Agreement.
Peter Gutowsky provided an overview of this cooperative agreement. The
County applied for the brownsfields assessment grant and it was awarded about
six months later, subject to the terms of the agreement. It is for three years and
totals $400,000. Most will go to consulting work to help Deschutes County and
the two major cities assess these sites. About $23,000 of the grant will go to
Community Development for its work thus far in coordinating this work and
prioritizing sites. There is an in-kind contribution of about $31,000, which will
involve staff working on this project for the three years, starting October 1.
CDD has experience administering these kinds of grants and it makes sense for
this effort to continue.
The inventory will include rural Deschutes County and the cities of Bend and
Redmond. There are a lot of variables as to which sites need the most help,
willing property owners and other factors. Most sites are probably within the
cities.
Commissioner Baney noted that it took a lot of work to secure this grant. The
Board is supportive because it can lead to economic development and benefit
the region as a whole.
Chair Unger agreed, and appreciates the opportunity to get this kind of work
done.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
Page 3 of 6
Consent A ends Items
7. Board Signature of Order No. 2013-040, Approving and Confirming the Sale of
Certain Real Property Acquired by Deschutes County
8. Board Signature of Document No. 2013-459, a Real Property Lease to Rhonda
Schoenborn for Adult Foster Home Services
9. Board Signature of Resolution No. 2013-100, Transferring Appropriations in
the Public Health Fund
10. Board Signature of Resolution No. 2013-101, Transferring Appropriations in
the Behavioral Health Fund
11. Board Signature of Resolution No. 2013-104, Transferring Appropriations in
the CDD - Groundwater Partnership Fund
12. Board Signature of Resolution No. 2013-105, Transferring Appropriations in
the District Attorney Department General Fund
13. Board Signature of Resolution No. 2013-106, Appropriating a New Grant in the
Natural Resource Protection Fund
14. Board Signature of Order No. 2013-038, Declaring Certain County Property
Surplus and Authorizing Sale (Sheriff Vehicle)
15. Approval of Minutes:
Business Meeting: August 19, 2013
Work Session: August 19, 2013
Joint Meeting of Board of Commissioners, the Planning Commission and
Others, in La Pine, July 25, 2013
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
16. Before the Board was Consideration of Signature of Letters regarding the
Sunriver Service District Managing Board.
Accepting the Resignation of and Thanking Jim Wilson and Bob Wrightson
for their Service;
Appointing Mike Gocke (through August 30, 201.4); and Gregory Keller and
Ron Angell (through August 31, 2016)
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
Page 4 of 6
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$8,432.95.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
18. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $561.66.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $6549416.74.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
Page 5 of 6
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
20. ADDITIONS TO THE AGENDA
None were offered.
Being no further items discussed, the meeting adjourned at 10:30 a.m.
DATED this `"I Day of 1644-- 2013 for the
Deschutes County Board of Commissioners.
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Alan Unger, Chair
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Tammy Baney, Vice C r
ATTEST:
Anthony DeBone, ommissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 28, 2013
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.descbutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 28, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE. Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-474, the
Federal Lands Access Program Match Agreement for the Replacement of Fall
Creek Bridge George Kolb, Road Department
Suggested Action: Move Board signature of Document No. 2013-474.
4. CONSIDERATION of Board Signature of Document No. 2013-469, the
2013-14 Community Corrections Plan - Ken Hales, Community Justice
Suggested Action: Move Board signature of Document No. 2013-469.
5. CONSIDERATION of Board Signature of Document No. 2013-470, an
Intergovernmental Agreement with the State of Oregon regarding the
Administration of Adult Parole & Probation Services - Ken Hales, Community
Justice
Suggested Action: Move Board signature of Document No. 2013-470.
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 1 of 6
6. CONSIDERATION of Board Approval of Document No. 201.3-485,
Detailing the Terms of a U. S. Environmental Protection agency (USEPA)
Community-wide Brownfields Assessment Grant Agreement - Peter Gutowsky,
Community Development
Suggested Action: Move Board approval of Document No. 2013-485.
CONSENT AGENDA
7. Board Signature of Order No. 2013-040, Approving and Confirming the Sale
of Certain Real Property Acquired by Deschutes County
8. Board Signature of Document No. 2013-459, a Real Property Lease to Rhonda
Schoenborn for Adult Foster Home Services
9. Board Signature of Resolution No. 2013-100, Transferring Appropriations in
the Public Health Fund
10. Board Signature of Resolution. No. 2013-101, Transferring Appropriations in
the Behavioral Health Fund
11. Board Signature of Resolution No. 2013-104, Transferring Appropriations in
the CDD - Groundwater Partnership Fund
12. Board Signature of Resolution No. 2013-105, Transferring Appropriations in
the District Attorney Department - General Fund
13. Board Signature of Resolution No. 2013-106, Appropriating a New Grant in
the Natural Resource Protection Fund
14. Board Signature of Order No. 2013-038, Declaring Certain County Property
Surplus and Authorizing Sale (Sheriff Vehicle)
15. Approval of Minutes:
• Business Meeting: August 19, 2013
Work Session: August 19, 2013
Joint Meeting of Board of Commissioners, the Planning Commission and
Others, in La Pine, July 25, 2013
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 2 of 6
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
16. CONSIDERATION of Signature of Letters regarding the Sunriver Service
District Managing Board:
Accepting the Resignation of and Thanking Jim Wilson and Bob Wrightson
for their Service;
Appointing Mike Gocke (through August 30,2014); and Gregory Keller and
Ron Angell (through August 31, 2016)
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4.11
COUNTY SERVICE DISTRICT
18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
20. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 3 of 6
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, August 26
11:00 a.m. Meeting with Senator Ron Wyden - Forest Planning Event - Skyliners Lodge
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, August 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, Au ug st 29
8:00 a.m. Regular Meeting with City of Sisters Council
Monday, September 2
Most County offices will be closed to observe the Labor Day Holiday
Tuesday, September 3
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, September 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesdays September 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, September 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 4 of 6
Monday, September 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, September 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesdav. October 1
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, October 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. October 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 5 of 6
Wednesday, October 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, November S
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Wednesday, August 28, 2013
Page 6 of 6
