2013-1160-Minutes for Meeting August 26,2013 Recorded 9/16/2013DESCHUTES COUNTY CLERK OS ~~1 ZY~~'~~ ~
NANCY
COMMISSIONERS' JOURNAL
no ■ n .l u IN 09/16/2013 11:14:26 AM
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2013-1160
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 _ Fax (541) 385-3202 - www.ddeschutes._org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 26, 2013
Present were Commissioners Tammy Baney and Anthony DeBone; Chair Alan
Unger joined the meeting late. Also present were Tom Anderson, County
Administrator; and, for a portion of the meeting, Wayne Lowry and Jeanine Faria,
Finance; Dan Despotopulos, Fair & Expo; David Givans, Internal Auditor; Judith
Ure, Administration; Joe Studer, County Forester; and media representative
Richard Coe of The Bulletin.
Chair Unger opened the meeting at 1:30 p.m.
1. Tax/Finance Update.
Mr. Lowry presented his handout, which is different from what they have
received in the past. Commissioner Baney liked the summary page. He said
this is a preliminary document that takes in fiscal year 2012-13, including fund
balances. Most funds were higher than anticipated a year ago.
Mr. Anderson noted that the County has always budgeted conservatively, so
this positive is very good news.
Mr. Lowry stated that in general, property taxes are performing better than
anticipated. Total expenditures were less than budgeted, and they try to be
slightly under-expended. Also, transient room tax performed better than
anticipated which offsets the funds going to the Sheriff. And Community
Development is doing much better this year. He feels that in the near future the
TRT will be able to take over the general fund amount going to the Sheriff.
Public Health and Behavioral Health are off the mark by a little. Their funding
stream is very complicated since it involves primarily State and Federal grants
and other funding.
Minutes of Board of Commissioners' Work Session Monday, August 26, 2013
Pagel of 5
Commissioner Baney noted that in regard to Community Development, much
has changed over the past seven or eight years regarding how it would be
funded since it is fee-supported. A discussion should occur regarding long-
range planning that is not fee-supported but involves a lot of work that the
Board wants done.
Mr. Anderson stated that he thought CDD might be asked to repay the general
subsidy received during the slow years. However, the Board has indicated it is
important for the department's reserves to be replenished. This will have an
impact on next year's budget.
Commissioner DeBone stated that in his opinion, long-range planning has
provided a lot of value.
Mr. Lowry stated that Solid Waste numbers are up as well, which is another
indicator of the economy improving. It will still be some time before it gets
back to what was considered normal about eight years ago.
The Health Benefits Trust Fund has a higher balance than anticipated. They are
slightly above the strategic target.
In regard to conference and travel expenses for the Board, Mr. Lowry asked if
these were on track. Commissioners Baney and DeBone felt the amount is
appropriate given there has been a full legislative session. Commissioner
Baney stated that they have to be visible during this time to protect the interests
of rural Oregon. More than half of the expense is for mileage.
There has not been a lot of investing done in the past year. Much of it is in the
pool but they have too much in it, so it is time to look at other options. Mr.
Lowry said he is looking at the investment policy and will present some
changes to the Board in the next couple of months. Rates are rising, so this
needs to be done carefully over time.
He hopes to meet with the Board for July and August numbers, and then get
back on a regular schedule.
Next week he hopes to do an update on Health and an analysis of Solid Waste.
Mr. Anderson added that they also need to deal with PILT funds and figure out
how to handle the next landfill cell construction.
Chair Unger joined the meeting at this time.
Minutes of Board of Commissioners' Work Session Monday, August 26, 2013
Page 2 of 5
2. Grants Update.
Consideration of Two Discretionary Grant Fund Requests (Arts Central and
Latino Community Association)
Discretionary Grant Program Status and Applications Approved, FY 2013-14
• Oregon World War II Memorial Foundation Request for Funds
Ms. Ure said the Latino Community Association's event is in mid-September;
Arts Central's request has to do with fundraising. Only one discretionary grant
has been awarded so far this fiscal year.
There was a brief discussion regarding the Latino Community Association
event. Commissioner Baney said it brings services to people who otherwise
may not get that connection.
Chair Unger feels it is worthwhile and adds a level of communication the
County can't. The Commissioner split the grant amount three ways.
Arts Central's request involves an annual fundraiser. Commissioner Baney said
this helps the schools, which have lost a lot of their funding. They typically
have matching grants from other entities. The Commissioners split the grant
amount three ways.
In regard to the request for funding for a WW II Memorial, Ms. Ure asked if
this should come from the general fund since it does not exactly fit under
economic development. She thought that perhaps one quarter of the counties
have granted funds in various amounts to this project.
Commissioner DeBone said that various veteran groups ask for other things
quite often.
UNGER: Move support in the amount of $2,500 from the general fund.
BANEY: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Joe Studer joined the meeting. In regard to the Eastern Oregon Counties
Association and Senate Bill 1301, eastside forest legislation is in the queue in
Washington DC. Senator Wyden wants this to be supported.
Minutes of Board of Commissioners' Work Session Monday, August 26, 2013
Page 3 of 5
Commissioner DeBone said that this is part of a bigger effort that includes PILT
funds and advocating for eastern Oregon issues. It was noted that the regions
are quite different and central Oregon has other issues that need to be addressed
as well.
Joe Studer stated that the issue involves millions of acres of USFS land that
need a pilot program in place to address concerns.
Chair Unger stated he read the bylaws of the Eastern Oregon group and is not
sure how they fit in. Commissioner DeBone is not convinced Deschutes
County should be a major player. He would like to see this discussed further at
the District 2 AOC meeting.
3. Other Items,
Executive Session - Real Property Negotiations.
Mr. Anderson pointed out that a Dog Control Advisory Board hearing is
scheduled, but the Board needs to appoint another person to get to a quorum. They
wish to appoint Ken Harms as an alternate, and Mr. Harms is agreeable.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Mr. Anderson said the Board is meeting with City of Sisters Council on Thursday.
The agenda is posted, but he thought that perhaps Mr. Despotopulos might provide
an update on the Fair & Expo. Also, Scott Johnson might want to do an update on
the school-based health care program in Sisters.
Commissioner Baney feels there should be an update of the Cyrus situation at the
Sisters meeting. It is a State process, but the County may need to be involved at
some level. There is a lot of local interest.
Commissioner Baney stated there were 25 applicants for the Health Council; they
will narrow it down to ten and have a decision by the end of October.
Minutes of Board of Commissioners' Work Session Monday, August 26, 2013
Page 4of5
Chair Unger asked what the Affordable Health Care Act really means. It is
confusing to everyone.
Commissioner Baney said that the County provides about 32,000 residents with
Medicaid help now. By January, this may include dental. Expansion will be
occurring, probably starting with Healthy Beginnings. There might be some funds
added to help provide services. Behavioral health dollars will go to the CCO, and
they will contract with provides, which may or may not include the County. The
County may end up providing only Medicaid or long-term care.
There are lots of challenges in this scenario. This affects the Crisis Team, Drug
Court work and health care in the jail. Funds come from a variety of sources.
They may have to figure out how to keep services with no funding yet put together.
Being no further items discussed, the meeting adjourned at 4:05 p.m.
lt~ -
DATED this q Day of 6 2013 for the
Deschutes County Board of Commissioners.
a& U4,~
Alan Unger, Chair
Tammy Baney, Vice Chair
ATTEST: &C0
Anthony DeBone, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, August 26, 2013
Page 5 of 5
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, AUGUST 26, 2013
1. Tax/Finance Update - Wayne Lowry
2. Grants Update - Judith Ure
Consideration of Two Discretionary Grant Fund Requests (Arts Central and
Latino Community Association)
Discretionary Grant Program Status and Applications Approved, FY 2013-14
• Oregon World War II Memorial Foundation Request for Funds
3. Other Items
Executive Session - Real Property Negotiations - Tom Anderson, Susan Ross
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 191660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Date: August 22, 2013
To: Board of County Commissioners
Tom Anderson, County Administrator
From: Wayne Lowry, Finance Director '
Re: 2012/13 Preliminary Financial Reports
Attached you will find a summary of the 2012/13 results for the 16 major funds we
have been reporting to you during the year. In addition, you will find a page for each
of these funds with more details about budget to actual for both revenues and
expenditures.
You will also find the investment report as of June 30, 2013. 1 will have a brief
discussion about these reports at the work session on August 26 and there will be an
opportunity to answer any questions.
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2
GENERAL FUND
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
FY 2013
FY 2014
of %
Budget
Actual
Variance
Budget
Budget
Revenues
Property Taxes - Current
20,197,160
20,734,019
536,859
102.7%
21,031,062
Property Taxes - Prior
680,000
1,108,377
428,377
163.0%
720,000
Other General Revenues
2,381,731
2,681,068
299,337
112.6%
1,955,900
Assessor
748,626
866,121
117,495
115.7%
812,421
County Clerk
1,380,023
1,710,900
330,877
124.0%
1,415,487
BOPTA
12,398
16,419
4,021
132.4%
15,200
District Attorney
184,694
174,794
(9,900)
94.6%
184,194
Tax Office
198,900
252,869
53,969
127.1%
208,750
Veterans
68,400
74,348
5,948
108.7%
70,920
Property Management
99,244
100,249
1,005
101.0%
91,000
Grant Projects
2,000
2,000
-
100.0%
2,000
Total Revenues
251953,176
27,721,164
1,767,988
106.8%
26,506,934
Expenditures
Assessor
3,567,752
3,439,127
128,625
96.4%
3,687,131
County Clerk
1,467,638
1,299,189
168,449
88.5%
1,500,045
BOPTA
72,385
58,401
13,984
80.7%
76,901
District Attorney
5,274,667
5,030,903
243,764
95.4%
5,557,171
Finance/Tax
833,865
779,725
54,140
93.5%
846,733
Veterans
260,992
250,880
10,112
96.1%
299,163
Property Management
278,027
275,329
2,698
99.0%
258,807
Grant Projects
122,749
122,139
610
99.5%
129,951
Non-Departmental
1,714,671
1,221,749
492,922
71.3%
1,492,993
Total Expenditures
13,592,746
12,477,442
1,115,304
91.8%
13,848,895
Transfers Out
13,937,652
13,930,307
7,345
99.9%
13,015,578
Total Exp & Transfers
27,530,398
26,407,749
1,122,649
95.9%
26,864,473
Change in Fund Balance
(1,577,222)
1,313,415
2,890,637
(357,539)
Beginning Fund Balance
8,700,000
9,059,394
359,394
9,500,000
Ending Fund Balance
$ 7,122,778
$ 10,372,809
$ 3,250,031
$ 9,142,461
FY 2014 Variance of Beginning Fund Balance (BNWC)
* FY 2014 Contingency-$ 9,142,461
$ $72,809
Page 1
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Budget
Actual
Variance
Revenues
Federal Grants
6,000
-
(6,000)
SB #1065-Court Assess.
50,000
8,606
(41,394)
Jail Funding HB #2712
-
101,659
101,659
Discovery Fee
13,000
8,703
(4,298)
Food Subsidy
21,000
24,650
3,650
OYA Basic & Diversion
375,347
354,583
(20,764)
Inmate/Prisoner Housing
60,000
113,760
53,760
Inmate Commissary Fees
100
231
131
Contract Payments
122,000
90,765
(31,235)
Miscellaneous
200
259
59
Program Fees
50
-
(50)
MIP Diversion Fees
1,000
300
(700)
Interest on Investments
8,000
6,343
(1,657)
Leases
1,200
1,200
-
Grants - Private
500
1,729
1,229
CFC Interfund Grant
125,661
120,595
(5,066)
Interfund Grant - Gen Fund
20,000
20,000
-
Total Revenues
804,058
853,383
49,325
Expenditures
Personnel Services
5,075,017
4,878,315
196,702
Materials and Services
1,193,960
1,086,677
107,283
Capital Outlay
100
-
100
Transfers Out
50,400
50,400
-
Total Expenditures
6,319,477
6,015,391
304,086
Revenues less Expenditures
(5,515,419)
(5,162,008)
353,411
Transfers In-General Fund
5,344,523
5,344,523
-
Change in Fund Balance
(170,896)
182,515
353,411
Beginning Fund Balance
1,010,415
995,051
15,364
Ending Fund Balance
$ 839,519
$ 1,177,566 $
338,047
FY 2014 Variance of Beginning Fund Balance (BNWC)
* FY 2014 Contingency-$ 1,012,147
0.0%
4,254
17.2%
6,000
n/a
36,568
66.9%
8,300
117.4%
24,000
94.5%
364,268
189.6%
125,000
230.6%
100
74.4%
120,000
129.5%
50
0.0%
25
30.0%
475
79.3%
6,000
100.0%
1,200
345.9%
1,250
96.0%
-
100.0%
20,000
106.1%
717,490
96.1% 5,109,496
91.0% 1,085,433
0.0% 100
100.0% 3,660
95.2% 6,198,689
' (5,481,199)
5,368,346
' (112,853)
1,125,000
$1,012,147
$ 52,566
Page 2
SHERIFF - Fund 255
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Total Revenues
Expenditures
Sheriffs Division
Civil
Automotive/Communications
Investigations/Evidence
Patrol/Civil/Comm Supp
Records
Adult Jail
Court Security
Emergency Services
Special Services Division
Training Division
Other Law Enforcement Svcs
Non-Departmental
Total Expenditures
Revenues less Expenditures
B
Actual I Variance
% of
22,561,626 18,708,928 (3,852,698) 82.9% 24,478,462
14,441,692 12,206,355 (2,235,337) 84.5% 14,525,221
37,003,318 30,915,283 (6,088,035) 83.5% 39,003,683
2,313,630
2,263,061
50,569
97.8%
2,401,838
808,989
723,704
85,285
89.5%
1,110,175
1,887,450
1,837,849
49,601
97.4%
1,643,912
1,528,180
1,425,223
102,957
93.3%
1,472,678
8,324,358
8,174,690
149,668
98.2%
8,544,952
717,617
685,178
32,439
95.5%
774,452
13,603,110
12,850,417
752,693
94.5%
14,384,459
303,001
298,060
4,941
98.4%
275,852
194,533
185,439
9,094
95.3%
223,273
1,386,037
1,236,781
149,256
89.2%
1,498,298
539,950
481,717
58,233
89.2%
527,979
693,504
667,913
25,591
96.3%
779,623
85,253
85,253
-
100.0%
81,701
32,385,612
30,915,283
1,470,329
95.5%
33,719,192
4,617,706
4,617,706
5,284,491
Variance of Beginning Fund Balance (BNWC) - FY 2014
FY 2014 Contingency-$ 5,284,491
Page 3
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
Budget
Actual
Variance
% of
Budget
Budget
Expenditures
Sheriffs Services
Personnel
1,328,580
1,311,042
17,538
98.7%
1,411,820
Materials & Services
984,950
952,019
32,931
96.7%
989,918
Capital Outlay
100
-
100
0.0%
100
Total Sheriffs Services
2,313,630
2,263,061
50,569
97.8%
2,401,838
Civil / Special Units
Personnel
713,766
637,830
75,936
89.4%
1,009,306
Materials & Services
95,123
85,874
9,249
90.3%
95,769
Capital Outlay
100
-
100
0.0%
5,100
Total Civil
808,989
723,704
85,285
89.5%
1,110,175
Automotive/Communications
Personnel
420,039
413,153
6,886
984%
404,407
Materials & Services
1,448,716
1,406,033
42,683
97.1%
1,202,505
Capital Outlay
18,695
18,663
32
99.8%
37,000
Total Automotive/Communications
1,887,450
1,837,849
49,601
97.4%
1,643,912
Investigations/Evidence
Personnel
1,370,051
1,283,221
86,830
93.7%
1,338,593
Materials & Services
158,029
142,001
16,028
89.9%
133,985
Capital Outlay
100
-
100
0.0%
100
Total Investigations/Evidence
1,528,180
1,425,223
102,957
93.3%
1,472,678
Patrol/Civil/Comm Support
Personnel
7,411,660
7,325,801
85,859
98.8%
7,723,459
Materials & Services
620,981
613,033
7,948
98.7%
563,921
Capital Outlay
291,717
235,856
55,861
80.9%
257,572
Total Patrol/Civil/Comm Supp
8,324,358
8,174,690
149,668
98.2%
8,544,952
Records
Personnel
613,040
583,461
29,579
95.2%
665,327
Materials & Services
104,477
101,717
2,760
97.4%
109,025
Capital Outlay
100
-
100
0.0%
100
Total Records
717,617
685,178
32,439
95.5%
774,452
Adult Jail
Personnel
11,500,740
10,934,201
566,539
95.1%
12,060,079
Materials & Services
1,985,499
1,879,643
105,856
94.7%
1,947,790
Capital Outlay
116,871
36,573
80,298
31.3%
76,590
Transfer Out - Jail Debt Service
-
-
-
n/a
300,000
Total Adult Jail
13,603,110
12,850,417
752,693
0.94
14,384,459
Court Security
Personnel
288,671
285,997
2,674
99.1%
265,966
Materials & Services
14,230
12,063
2,167
84.8%
9,786
Capital Outlay
100
-
100
0.0%
100
Total Transport/Court Security
303,001
298,060
4,941
98.4%
275,852
Emergency Services
Personnel
178,151
175,729
2,422
98.6%
196,825
Materials & Services
16,282
9,710
6,572
59.6%
26,348
Capital Outlay
100
100
0.0%
100
Total Emergency Services
194,533
185,439
9,094
95.3%
223,273
Special Services
Personnel
1,141,294
1,024,967
116,327
89.8%
1,251,196
Materials & Services
192,014
175,717
16,297
91.5%
211,502
Capital Outlay
52,729
36,096
16,633
68.5%
35,600
Total Special Services
1,386,037
1,236,781
149,256
89.2%
1,498,298
Training
Personnel
359,382
345,417
13,965
96.1%
384,725
Materials & Services
180,468
136,300
44,168
75.5%
143,154
Capital Outlay
100
-
100
0.0%
100
Total Training
539,950
481,717
58,233
89.2%
527,979
Other Law Enforcement Services
Personnel
622,501
607,877
14,624
97.7%
705,392
Materials & Services
70,903
60,035
10,868
84.7%
74,131
Capital Outlay
100
100
0.0%
100
Total Other Law Enforcement Svcs
693,504
667,913
25,591
96.3%
779,623
Non-Departmental
Materials & Services
85,253
85,253
-
100.0%
81,701
Total Non-Departmental
85,253
85,253
-
100.0%
81,701
Total Expenditures
32,385,612
30,915,283
1,470,329
95.5%
33,719,192
Page 4
SHERIFF 701
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
FY 2013
FY 2014
Budget
Actual
Variance
% of Budget
Budget
Revenues
Tax Revenues - Current
15,385,740
15,812,544
426,804
102.8%
16,103,377
Tax Revenues - Prior
440,000
813,425
373,425
184.9%
507,902
Federal Grants
30,000
24,510
(5,490)
81.7%
25,500
State Grant
74,000
158,199
84,199
213.8%
115,524
Jail Funding HB 2712
-
101,659
101,659
n/a
46,143
Transp. of State Wards
5,000
3,289
(1,711)
65.8%
5,000
SB 1145
1,479,991
1,479,991
0
100.0%
1,584,991
Prisoner Housing
50,000
284,189
234,189
568.4%
80,000
Des. Cty Gen Fund Grant
-
-
-
n/a
4,762
Des. Cty Video Lottery Grant
5,000
5,000
-
100.0%
5,000
Grants
-
17,640
17,640
n/a
-
Des Cty Court Security
241,000
116,646
(124,354)
48.4%
99,318
Des Cty Juvenile Contract
4,180
12,051
7,871
288.3%
10,000
Title III Reimbursement
-
39,916
39,916
n/a
-
Transport
500
2,568
2,068
513.7%
1,500
DC Fair & Expo Center
4,000
756
(3,244)
18.9%
2,000
Other
3,500
7,477
3,977
213.6%
3,500
Inmate Commissary Fees
10,000
29,756
19,756
297.6%
15,000
Work Center Work Crews
50,000
53,237
3,237
106.5%
50,000
Concealed Handgun Classes
3,500
8,050
4,550
230.0%
3,500
Inmate Telephone Fee
80,000
97,403
17,403
121.8%
80,000
Sac Sec Incentive-Fed
5,000
14,600
9,600
292.0%
5,000
Miscellaneous
5,000
7,843
2,843
156.9%
11,349
Oregon Mentors
1,000
-
(1,000)
0.0%
-
Debit Card Fee
100
548
448
548.0%
400
Medical Services Reimb
13,000
20,461
7,461
157.4%
13,000
Restitution
5,000
67
(4,933)
1.3%
5,000
Sheriff Fees
250,000
314,668
64,668
125.9%
250,000
Interest
28,333
43,124
14,791
152.2%
30,000
Interest on Unsegregated
3,533
1,505
(2,028)
42.6%
2,000
Grants
-
3,000
3,000
n/a
-
Donations-"Shop with a Cop"
51,897
31,717
(20,180)
61.1%
51,897
Land Sale Revenue
-
3,897
3,897
n/a
-
Sale of Reportable Assets
5,000
2,320
(2,680)
46.4%
5,100
Total Operating Revenues
18,234,274
19,512,055
1,277,781
107.0%
19,116,763
EXPENDITURES & TRANSFERS
DC Sheriffs Office
22,561,626
18,708,928
3,852,698
82.9%
24,478,462
DC Comm Systems Reserve
80,000
80,000
-
100.0%
80,000
Transfer to Reserve Fund
100,000
100,000
-
100.0%
100,000
Total Expenditures
22,741,626
18,888,928
3,852,698
83.1%
24,658,462
Change in Fund Balance
(4,507,352)
623,127
5,130,479
(5,541,699)
Beginning Fund Balance
4,507,352
5,883,963
1,376,611
5,541,699
Ending Fund Balance
-
6,507,090
6,507,090
-
Variance of Beginning Fund Balance (BNWC) - FY 2014 $ 965,391
Page 5
SHERIFF 702
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Budget
Actual
Variance
% of
Budget
Budget
Revenues
Tax Revenues - Current
7,550,000
7,698,340
148,340
102.0%
7,839,932
Tax Revenues - Prior
230,000
402,997
172,997
175.2%
263,858
Federal Grants
15,000
53,818
38,818
358.8%
14,500
Federal Grants-BLM
26,000
20,881
(5,119)
80.3%
25,000
US Forest Service
75,000
78,750
3,750
105.0%
76,500
Bureau of Reclamation
26,000
40,580
14,580
156.1%
26,000
State Grant
189,194
274,465
85,271
145.1%
169,000
SB #1065 Court Assessment
55,000
8,606
(46,394)
15.6%
55,000
Marine Board License Fee
142,091
143,724
1,633
101.1%
150,000
Des Cty General Fund Grant
576,735
136,735
(440,000)
23.7%
375,703
Des Cty Transient Room Tax
2,073,265
2,513,265
440,000
121.2%
2,274,297
Asset Forfeiture
-
11,760
11,760
n/a
-
City of Sisters
467,960
468,060
100
100.0%
486,678
Des Cty Tax Office Contract
500
540
40
108.0%
500
Des Cty CDD Contract
54,366
54,366
-
100.0%
59,270
Des Cty Solid Waste Contract
54,366
54,366
-
100.0%
59,270
Des Cty Clerk/Election
1,000
1,663
663
166.3%
1,000
School Districts
40,000
46,212
6,212
115.5%
40,000
Claims Reimbursement
-
860
860
n/a
-
Security & Traffic Reimb
5,000
240
(4,760)
4.8%
5,000
Seat Belt Program
10,000
5,390
(4,610)
53.9%
10,000
Miscellaneous
6,000
9,629
3,629
160.5%
7,000
False Alarm Fees
2,000
3,800
1,800
190.0%
3,000
Restitution
5,000
1,389
(3,611)
27.8%
5,000
Sheriff Fees
10,000
9,617
(383)
96.2%
10,000
Court Fines & Fees
120,000
120,247
247
100.2%
125,000
Impound Fees
4,000
4,626
626
115.7%
5,000
Restitution - Street Crimes
500
-
(500)
0.0%
500
Seizure/Forfeiture
1,000
140
(860)
14.0%
1,000
Interest
10,000
19,920
9,920
199.2%
11,000
Interest on Unsegregated
1,800
734
(1,066)
40.8%
1,000
Grants-Private
-
6,500
6,500
n/a
-
Donations
-
11,650
11,650
n/a
-
Land Sale Revenue
-
1,897
1,897
n/a
-
Sale of Equip & Material
10,000
3,706
(6,294)
37.1%
4,000
Sale of Reportable Assets
40,000
18,995
(21,005)
47.5%
21,000
Total Revenues
11,801,777
12,228,468
426,691
103.6%
12,125,008
EXPENDITURES & TRANSFERS
DC Sheriffs Office
14,441,692
12,206,355
2,235,337
84.5%
14,525,221
DC Comm Systems Reserve
120,000
120,000
-
100.0%
120,000
Transfer to Reserve Fund
100,000
100,000
-
100.0%
100,000
Total Expenditures
14,661,692
12,426,355
(2,235,337)
84.8%
14,745,221
Change in Fund Balance
(2,859,915)
(197,887)
2,662,028
(2,620,213)
Beginning Fund Balance
2,859,915
3,244,571
384,656
2,620,213
Ending Fund Balance
-
3,046,683
3,046,683
-
Variance of Beginning Fund Balance (BNWC) - FY 2014
$ 426,470
Page 6
PUBLIC HEALTH
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
FY 2013 FY 2014
% of
Budget Actual Variance Budget Budget
Revenues
Medicare Reimbursement
1,000
68
(933)
6.8%
-
Federal Grant
-
630
630
n/a
4,000
Federal Grant (ARRA)
200,000
212,500
12,500
106.3%
85,000
State Grant
2,914,349
2,700,025
(214,324)
92.6%
2,655,897
Child Dev & Rehab Center
39,609
38,154
(1,455)
96.3%
39,609
State Miscellaneous
134,740
248,176
113,436
184.2%
163,310
OMAP
627,588
578,042
(49,546)
92.1%
612,400
Title 19
352
28
(324)
7.9%
600
Family Planning Exp Proj
550,000
519,121
(30,879)
94.4%
550,000
Grants (Intergovernmental)
48,000
40,214
(7,786)
83.8%
-
Environmental Health-Water
92,200
95,224
3,024
103.3%
94,200
Contract Payments
103,810
174,624
70,814
168.2%
151,316
Miscellaneous
-
2,567
2,567
n/a
-
Patient Insurance Fees
193,200
214,544
21,344
111.0%
184,200
Health Dept/Patient Fees
103,100
95,108
(7,992)
92.2%
119,400
Vital Records-Birth
41,000
32,475
(8,525)
79.2%
41,000
Vital Records-Death
100,000
112,235
12,235
112.2%
100,000
Environmental Health-Lic Fac
720,050
755,693
35,643
105.0%
753,750
NSF Fee
-
30
30
n/a
-
Interest on Investments
12,000
6,262
(5,738)
52.2%
6,000
Grants-private
16,876
-
(16,876)
0.0%
30,915
Donations
5,300
19,366
14,066
365.4%
1,800
Interfund Contract
158,629
162,757
4,128
102.6%
180,426
Administrative Fee
800
800
-
100.0%
800
Total Revenues
6,062,603
6,008,643
(53,960)
99.1%
5,774,623
Expenditures
Personnel Services
6,454,705
6,344,766
109,939
98.3%
6,479,682
Materials and Services
2,185,639
2,036,535
149,104
93.2%
2,070,058
Capital Outlay
65,000
-
65,000
0.0%
100
Transfers Out
157,200
157,200
-
100.0%
157,320
Total Expenditures
8,862,544
8,538,501
324,043
96.3%
8,707,160
Revenues less Expenditures (2,799,941) (2,529,858) (378,003) 1 (2,932,537)
Transfers In-General Fund
Transfers In-PH Res Fund
Transfers In-Gen. Fund Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
2,349,357
2,349,357
-
100.0%
60,136
62,136
2,000
103.3%
65,100
65,100
-
100.0%
2,474,593
2,476,593
2,000
100.1%
(325,348)
(53,265)
272,083
1,336,051
1,327,199
(8,852)
$ 1,010,703
$ 1,273,934
$ 263,231
2,701,475
33,000
65,100
2,799,575
(132,962)
1,385,592
$ 1.252.630
FY 2014 Variance of Beginning Fund Balance (BNWC)
$ (111,658)
* FY 2014 Contingency-$ 1,252,630 Page 7
BEHAVIORAL HEALTH
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Budget
Actual
Variance
% of Budget
Budget
Revenues
Marriage Licenses
6,500
5,650
(850)
86.9%
6,500
Divorce Filing Fees
160,000
122,971
(37,029)
76.9%
140,600
Domestic Partnership Fee
45
110
65
244.4%
100
Federal Grants
252,349
252,331
(18)
100.0%
252,349
Federal Grant (ARRA)
63,750
63,750
-
100.0%
25,500
State Grants
7,795,599
7,552,648
(242,951)
96.9%
7,893,477
State Miscellaneous
61,860
62,361
501
100.8%
61,860
Adult Mental Health Initiative
200,000
229,038
29,038
114.5%
230,000
Title 19
269,446
121,876
(147,570)
45.2%
144,246
Liquor Revenue
141,500
144,595
3,095
102.2%
137,000
School Districts
69,000
23,317
(45,683)
33.8%
-
Miscellaneous
-
16,255
16,255
n/a
-
Patient Insurance Fees
87,532
108,937
21,405
124.5%
156,332
Patient Fees
950
1,554
604
163.6%
1,750
Interest on Investments
25,000
19,900
(5,100)
79.6%
20,500
Rentals
18,500
16,625
(1,875)
89.9%
18,500
Forfeitures
-
1,118
1,118
n/a
-
Administrative Fee
5,292,527
5,224,877
(67,650)
98.7%
8,318,643
Interfund Contract-Gen Fund
127,000
127,000
-
100.0%
127,000
Total Revenues
14,571,558
14,094,911
(476,647)
96.7%
17,534,357
Expenditures
Personnel Services
11,560,702
10,916,057
644,645
94.4%
13,095,797
Materials and Services
6,602,955
5,970,799
632,156
90.4%
6,828,913
Capital Outlay
50,100
26,965
23,135
53.8%
10,000
Transfers Out
204,000
204,000
-
100.0%
204,900
Total Expenditures
18,417,757
17,117,821
1,299,936
92.9%
20,139,610
Revenues less Expenditures
(3,846,199)
(3,022,909)
823,290
2,605,253
Transfers In-General Fund
1,307,787
1,307,787
-
100.0%
1,377,302
Transfers In-OHP-CDO
484,494
484,494
-
100.0%
-
Transfers In-Acute Care Svcs
264,631
264,631
-
100.0%
293,593
Transfers In-ABHA
524,039
524,039
-
100.0%
-
Total Transfers In
2,580,951
2,580,951
-
100.0%
1,670,895
Change in Fund Balance
(1,265,248)
(441,958)
823,290
(934,358)
Beginning Fund Balance
3,320,968
3,113,095
(207,873)
3,461,651
Ending Fund Balance
$ 2,055,720
$ 2,671,137
$ 615,417
$ 2,527,293
Variance of Beginning Fund Ba
lance (BNWC) -
FY 2014
$ (790,514)
* FY 2014 Contingency-$ 2,527,293
Page 8
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 0 FY 2014 1
Budget
Actual
Variance
Budget
Budget
Revenues
Admin-Operations
22,090
31,848
9,758
144.2%
56,243
Admin-GIS
1,250
778
(473)
62.2%
1,500
Admin-Code Enforcement
166,200
239,264
73,064
144.00/co
178,000
Building Safety
1,273,575
1,563,938
290,363
122.8%
1,247,359
Electrical
256,000
336,210
80,210
131.3%
283,073
Contract Services
111,600
166,428
54,828
149.1%
204,800
Env Health-On Site Prog
312,971
340,564
27,593
108.8%
288,484
Planning-Current
637,350
798,221
160,871
125.2%
634,602
Planning-Long Range
226,421
348,545
122,124
153.9%
274,527
Total Revenues
3,007,457
3,825,796
818,339
127.2%
3,168,588
Expenditures
Admin-Operations
1,700,093
1,311,935
388,158
77.2%
1,675,007
Admin-GIS
117,778
117,502
276
99.8%
124,246
Admin-Cade Enforcement
228,925
208,357
20,568
91.0%
274,876
Building Safety
621,087
599,764
21,323
96.6%
666,399
Electrical
203,231
200,596
2,635
98.7%
218,300
Contract Services
141,745
163,822
(22,077)
115.6%
162,658
Env Health-On Site Program
159,636
160,291
(655)
100.4%
165,132
Planning-Current
642,315
581,155
61,160
90.5%
646,709
Planning-Long Range
463,401
356,807
106,594
77.0%
418,512
Transfers Out (D/S Fund)
179,155
179,155
-
100.0%
179,035
Total Expenditures
4,457,366
3,879,383
577,983
87.0%
4,530,874
Revenues less Expenditures
Transfers In
General Fund - Gen Ops
General Fund - UR Planning
A&T Reserve (D/S assistance)
Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
(1,449,909) (53,586) 1,396,323
854,872
854,872
-
100.0%
495,360
495,360
-
100.0%
89,577
89,577
-
100.0%
100
-
(100)
0.0%
1,439,909
1,439,809
100
100.0%
(10,000)
1,386,223
1,396,223
10,000
192,482
182,482
$ -
$ 1,578,705
$ 1,578,705
FY 2014 Variance of Beginning Fund Balance (BNWC)
* FY 2014 Contingency-$ 384,103
(1,362,286)
465,121
495,360
89,518
100
1,050,099
(312,187)
696,290
$ 384,103
$ 882,415
Page 9
ROAD
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Budget
Actual
Variance
Budget
Budget
Revenues
System Development Charge
-
2,772
2,772
n/a
1,200
Federal Grant (ARRA)
7,000
7,335
335
104.8%
-
Mineral Lease Royalties
40,000
140,591
100,591
351.5%
140,000
Forest Receipts
396,826
1,265,279
868,453
318.8%
356,270
State Grant
-
2,618
2,618
n/a
-
State Miscellaneous
542,290
542,290
-
100.0%
773,452
Motor Vehicle Revenue
10,790,043
10,495,426
(294,617)
97.3%
10,554,500
City of Bend
25,000
45,486
20,486
181.9%
310,000
City of Redmond
350,000
11,554
(338,446)
3.3%
370,000
City of Sisters
10,000
1,861
(8,139)
18.6%
10,000
City of La Pine
10,000
10,000
-
100.0%
10,000
Admin Recovery (SDC)
-
3,565
3,565
n/a
-
Miscellaneous
20,000
24,116
4,116
120.6%
20,000
Road Vacations
1,000
-
(1,000)
0.0%
1,000
Interest on Investments
15,000
32,342
17,342
215.6%
18,000
Grants-Private
-
1,948
1,948
n/a
-
Interfund Contract
690,000
526,110
(163,890)
76.2%
562,000
Equipment Repairs
220,000
255,369
35,369
116.1%
220,000
Vehicle Repairs
90,000
82,542
(7,459)
91.7%
90,000
LID Construction
10,000
-
(10,000)
0.0%
1,000
Vegetation Management
25,000
49,503
24,503
198.0%
-
Forester
25,000
24,628
(372)
98.5%
1,500
Other Inter-fund Services
10,000
30,387
20,387
303.9%
12,500
Inter-Fund Sales - Fuel
525,000
623,074
98,074
118.7%
550,000
Sale of Equip & Material
193,600
287,313
93,713
148.4%
270,000
Total Revenues
13,995,759
14,466,108
470,349
103.4%
14,271,422
Expenditures
Personnel Services
5,365,202
5,303,241
61,961
98.8%
5,385,717
Materials and Services
9,438,662
7,277,398
2,161,264
77.1%
10,306,609
Capital Outlay
2,037,300
67,987
1,969,313
33%
2,882,108
Transfers Out
275,000
275,000
-
100.0%
450,000
Total Expenditures
17,116,164
12,923,627
4,192,537
75.5%
19,024,434
Revenues less Expenditures (3,120,405) 1,542,481 (3,722,188)
Trans In - Solid Waste
Trans In - Transp SDC
Trans In-Road Imp Res
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
276,272 276,272 -
250,000 - (250,000)
12,000 - (12,000)
538,272 276,272 (262,000)
(2,582,133) 1,818,753 4,400,886
4,719,551 4,723,852 4,301
$2,137,418 $6,542,605 $4,405,187
Variance of Beginning Fund Balance (BNWC) - FY 2014
(4,753,012)
100.0%
282,148
0.0%
400,000
0.0%
1,000
51.3%
683,148
(4,069,864)
6,014,368
$1,944,504
$ 528,237
* FY 2014 Contingency-$ 1,944,504 Page 10
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Budget
Actual
Variance
% of Budget
Budget
Revenues
DOC Measure 57
219,240
219,240
-
100.0%
219,240
State Miscellaneous
4,301
4,301
-
100.0%
4,301
Alternate Incarceration
15,000
-
(15,000)
0.0%
15,000
State Subsidy
13,826
22,329
8,503
161.5%
13,826
SB 1145
2,748,556
2,748,555
(1)
100.0%
2,951,504
Probation Work Crew Fees
22,500
14,136
(8,365)
62.8%
13,376
Miscellaneous
4,500
4,648
148
103.3%
4,500
Electronic Monitoring Fee
130,000
177,947
47,947
136.9%
156,000
Probation Superv. Fees
190,000
189,330
(670)
99.6%
175,000
Interest on Investments
9,000
5,743
(3,257)
63.8%
6,000
Interfund - Sheriff
50,000
50,000
-
100.0%
50,000
Sale of Equipment
-
250
250
n/a
-
Crime Prevention Grant
50,000
50,000
-
100.0%
50,000
CFC-Domestic Violence
74,832
63,906
(10,926)
85.4%
73,938
Total Revenues
3,531,755
3,550,384
18,629
100.5%
3,732,685
Expenditures
Personnel Services
3,091,291
2,956,034
135,257
95.6%
3,326,077
Materials and Services
900,867
912,384
(11,517)
101.3%
955,003
Capital Outlay
100
-
100
0.0%
100
Total Expenditures
3,992,258
3,868,418
123,840
96.9%
4,281,180
Revenues less Expenditures (460,503) (318,034) (105,210)
(548,495)
Transfers In-General Fund
435,328
435,328 -
100.0%
451,189
Change in Fund Balance
Beginning Fund Balance
(25,175)
570,000
117,294 142,469
630,226 60,226
(97,306)
707,953
Ending Fund Balance
$ 544,825 $
747,520 $ 202,695
$ 610,647
FY 2014 Variance of Beginning Fund Balance (BNWC) $ 39,567
* FY 2014 Contingency-$ 610,647
Page 11
CHILDREN & FAMILIES COMMISSION
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Youth Investment
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Charges for Svcs-Misc
Program Fees
Court Fines & Fees
Interest on Investments
Donations
Interfund Grants
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
Revenues less Expenditures
Transfers In
General Fund
General Fund - Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
I FY 2013 ■ FY 2014 1
Budget I Actual I Variance
304,556
252,020
(52,536)
39,533
54,151
14,618
85,000
80,557
(4,443)
196,898
181,435
(15,463)
48,122
65,270
17,148
219,951
219,950
(1)
419,796
392,440
(27,356)
8,000
5,148
(2,852)
-
5,645
5,645
79,485
73,959
(5,526)
1,000
3,659
2,659
2,000
13
(1,988)
320,874
358,343
37,469
82.7%
402,044
137.0%
19,767
94.8%
30,000
92.1%
-
135.6%
-
100.0%
119,539
93.5%
89,475
64.4%
2,000
n/a
-
93.0%
75,034
365.9%
1,000
0.6%
-
111.7%
350,375
1,725,215 1,692,590 (32,625)
647,474
570,985
76,489
1,573,476
1,424,002
149,474
2,220,950
1,994,987
225,963
(495,735) (302,397) 193,338
275,984 275,984 -
275,984 275,984 -
(219,751) (26,413) 193,338
511,994 567,120 55,126
$ 292,243 $ 540,707 $ 248,464
FY 2014 Variance of Beginning Fund Balance (BNWC)
* FY 2014 Contingency-$166,043
98.1%1 1,089,234
88.2% 573,849
90.5% 1,093,135
89.8% 1,666,984
(577,750)
100.0% 278,739
n/a 89,350
100.0% 368,089
(209,661)
375,704
IS 166.043
$ 165,003
Page 12
SOLID WASTE
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
FY 2013
FY 2014
% of
Bud et
Actual
Variance
Budget
Budget
Operating Revenues
Miscellaneous
22,000
19,127
(2,873)
86.9%
22,000
Franchise 3% Fees
200,000
209,076
9,076
104.5%
200,000
Commercial Disp. Fees
860,000
971,213
111,213
112.9%
954,100
Private Disposal Fees
1,314,000
1,376,005
62,005
104.7%
1,309,350
Franchise Disposal Fees
4,000,000
3,980,498
(19,502)
99.5%
4,095,525
Yard Debris
73,000
107,801
34,801
147.7%
85,000
Special Waste
25,000
73,568
48,568
294.3%
25,000
Interest
7,500
8,118
618
108.2%
8,000
Leases
10,801
10,801
-
100.0%
10,801
Other
-
1,680
1,680
n/a
-
Recyclables
45,000
47,033
2,033
104.5%
45,000
Other Sales
-
1,451
1,451
n/a
-
Total Operating Revenues
6,557,301
6,806,370
249,069
103.8%
6,754,776
Operating Expenditures
Personnel Services
1,733,321
1,651,419
81,902
95.3%
1,868,124
Materials and Services
2,989,315
2,808,337
180,978
93.9%
3,311,993
Debt Service
946,711
946,711
-
100.0%
930,157
Capital Outlay
83,000
76,335
6,665
92.0%
55,000
Total Operating Expenditures
5,752,347
5,482,802
269,545
95.3%
6,165,274
Operating Rev less Exp
804,954
1,323,569
(20,476)
589,502
Transfers Out
Road
276,272
276,272 -
100.0%
282,148
Capital Reserve
630,000
630,000 -
100.0%
545,000
Total Transfers Out
906,272
906,272 -
100.0%
827,148
Change in Fund Balance
(101,318)
417,297 518,615
(237,646)
Beginning Fund Balance
700,513
807,470 106,957
825,655
Ending Fund Balance
$ 599,195
$1,224,767 $ 625,572
$ 588,009
Variance of Beginning Fund Balance (BNWC) - FY 2014
$ 399,112
" FY 2014 Contingency-$ 588,009
Page 13
RISK MANAGEMENT
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Miscellaneous
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personnel Services
Materials & Service
Capital Outlay
Total Insurance Administration
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
FY 2013 FY 2014
% of
Budget Actual Variance Budget Budget
262,333
262,333
-
100.0%
272,823
313,480
313,480
-
100.0%
326,526
173,635
173,635
-
100.0%
164,150
1,440,176
1,448,553
8,377
100.6%
1,512,188
250,000
254,165
4,165
101.7%
310,203
60,000
34,401
(25,599)
57.3%
40,000
2,000
1,300
(700)
65.0%
2,300
550
76
(474)
13.8%
80
16,000
23,060
7,060
144.1%
14,000
15,050
12,226
(2,824)
81.2%
12,050
2,533,224
2,523,228
(9,996)
99.6%
2,654,320
382,659
50,919
85,751
148,035
8,790
3,290
200
300,000 679,645 (379,645) 226.5%
159,171
54,449
250,000 213,620 36,380 85.4%
366
16,030
54,919
100,000 71,316 28,684 71.3%
367,051
141,960
36,000
46,366
1,000,000
591,376
408,624
59.1%
250,000
137,082
112,918
54.8%
1,900,000
1,693,039
206,961
89%
317,896
308,508
9,388
97.0%
176,190
129,225
46,965
73.3%
100
-
100
0.0%
494,186
437,733
56,453
88.6%
2,394,186
2,130,772
263,414
89.0%
139,038
392,456
253,418
2,000,000
2,240,791
240,791
2,139,038
2,633,247
494,209
Variance of Beginning Fund Balance (BNWC) - FY 2014
* FY 2014 Contingency-$ 2,871,279
250
1 120,000
800,000
200,000
1,770,000
333,327
197,093
100
530,520
2,300,520
353,800
2,517,479
2,871,279
$ 115,768
Page 14
DESCHUTES COUNTY 911
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
Revenues
Property Taxes - Current
Property Taxes - Prior
Federal Grants
State Reimbursement
Telephone User Tax
Data Network Reimb.
Jefferson County
User Fee
Police RMS User Fees
Contract Payments
Miscellaneous
Claims Reimbursement
Interest
Interest on Unsegregated Tax
Total Revenues
Budaet I Actual
6,547,687
6,323,533
185,000
319,349
240,000
-
36,000
35,066
750,000
767,453
30,000
64,247
30,000
30,755
44,000
69,012
278,950
229,103
31,000
11,885
9,000
10,084
-
46,760
40,000
53,720
600
603
(224,154) 96.6%
134,349 172.6%
(240,000) 0.0%
(934) 97.4%
17,453 102.3%
34,247 214.2%
755 102.5%
25,012 156.8%
(49,847) 82.1%
(19,116) 38.3%
1,084 112.0%
46,760 n/a
13,720 134.3%
3 100.6%
8,222,237 7,961,569
Variance
% of
5,947,600
219,007
200,000
36,000
750,000
30,000
30,000
54,000
256,791
137,000
9,000
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Revenues less Expenditures
(260,668) 96.8%
60,000
600
7,729,998
4,340,490
3,982,162
358,328
91.7%
4,432,356
2,050,202
1,929,460
120,742
94.1%
2,132,476
562,000
81,515
480,485
14.5%
350,000
6,952,692
5,993,138
959,554
86.2%
6,914,832
1,269,545 1,968,431 698,886
815,166
Transfers Out - Reserve Fund
500,000
500,000
- 100.0%
7,800,000
Change in Fund Balance
Beginning Fund Balance
769,545
8,000,000
1,468,431
8,883,086
698,886
883,086
(6,984,834)
9,800,000
Ending Fund Balance
$ 8,769,545
$ 10,351,517
$ 1,581,972
$ 2,815,166
FY 2014 Variance of Beginning Fund Balance (BNWC) $ 551,517
* FY 2014 Contingency-$ 2,815,166
Page 16
Deschutes County - Fair and Expo Center
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
FY 2013
FY 2014
% of
Budget
Actual
Variance
Budget
Budget
Revenues
Miscellaneous
1,200
4,102
2,902
341.8%
5,000
Vending Machines
1,200
-
(1,200)
0.0%
1,500
Telephone Fees - Events
2,000
255
(1,745)
12.8%
-
Special Events Revenues
607,578
383,339
(224,239)
63.1%
395,000
Interest
1,500
76
(1,424)
5.1%
-
Storage
57,441
35,283
(22,158)
61.4%
54,000
Camping at F & E
6,000
16,700
10,700
278.3%
11,000
Horse Stall Rental
30,000
48,036
18,036
160.1%
30,000
Concession % - Food
190,000
139,006
(50,994)
73.2%
152,000
Rights (Signage, etc.)
95,000
85,338
(9,662)
89.8%
80,000
InterFund Rentals
2,400
2,400
-
100.0%
2,400
Interfund Contract
20,000
45,000
25,000
225.0%
-
Total Revenues
1,014,319
759,534
(256,487)
74.9%
730,900
Expenditures:
Personnel Services
831,882
821,293
10,589
98.7%
887,593
Materials and Services
611,223
580,396
30,827
95.0%
483,533
Debt Service
114,119
114,117
2.19
100.0%
112,974
Capital Outlay
14,259
9,000
5,259
63.1%
100
Total Expenditures
1,571,483
1,524,806
46,677
97.0%
1,484,200
Revenues less Expenditures
(557,164) (765,272) (303,165)
(753,300)
Transfers In
General Fund
Room Tax - 6%
Room Tax - 1 %
Fair & Expo Reserve
Annual County Fair
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
170,000
320,000
150,000
188.2%
25,744
25,744
-
100.0%
82,800
82,800
-
100.0%
-
50,000
50,000
n/a
264,259
245,000
(19,259)
92.7%
542,803
723,544
180,741
133.3%
(14,361)
(41,728)
(122,424)
$ 46,373 $
35,055
$ 11,318
32,012
(6,673)
(38,685
Variance of Beginning Fund Balance (BNWC) - FY 2014
* FY 2014 Contingency-$ 234,613
374,186
25,744
189,156
100,000
250,000
939,086
185,786
48,827
$ (55,500)
Page 16
Health Benefits Trust
Statement of Financial Operating Data
FY 2013 Budget, Actual and Variance
FY 2014 Budget
I FY 2013 ■ FY 2014 1
Actual I Variance I % of
Revenues:
Internal Premium Charges
12,795,000
12,874,815
79,815
100.6%
14,269,138
Part-Time Employee Premium
50,000
30,280
(19,720)
60.6%
40,000
Employee Monthly Co-Pay
630,000
643,918
13,918
1022%
980,000
COIC
1,300,000
1,405,518
105,518
108.1%
1,592,750
Retiree / COBRA Co-Pay
750,000
963,987
213,987
128.5%
958,333
Prescription Rebates
-
99,330
99,330
n/a
50,493
Claims Reimbursements
-
50,493
50,493
n/a
-
Vending Machines (Wellness Rebate)
1,240
1,240
n/a
-
Interest
80,000
70,959
(9,041)
88.7%
60,000
Total Revenues
15,605,000
16,140,540
535,540
103.4°,6
17,950,714
Expenditures:
Personnel Services (all depts)
207,372
197,101
10,271
95.0%
209,676
Materials & Services
Admin & Wellness
Claims Paid-Medical
11,952,000
11,854,240
97,760
99.2%
12,321,732
Claims Paid-Prescription
1,195,200
1,059,923
135,277
88.7%
1,064,841
Claims Paid-Dental/Vision
1,792,800
1,728,916
63,884
96.4%
1,825,442
Claims Refunds
-
-
-
n/a
-
Stop Loss Insurance Premium
350,000
336,407
13,593
96.1%
375,000
State Assessments
160,000
194,510
(34,510)
121.6%
215,000
Administration Fee (EMBS)
320,000
334,141
(14,141)
104.4%
330,000
Preferred Provider Fee
50,000
50,841
(841)
101.7%
55,000
Health Impact
55,000
52,224
2,776
95.0%
55,000
Other - Administration
125,353
101,616
23,737
81.1%
60,162
Other - Wellness
105,000
50,210
54,790
47.8%
76,739
Admin & Wellness
16,105,353
15,763,028
342,325
97.9%
16,378,916
Deschutes On-site Clinic
Contracted Services
822,000
804,311
17,689
97.8%
915,000
Medical Supplies
30,000
33,155
(3,155)
110.5%
10,000
Equipment
1,000
2,170
(1,170)
217.0%
250
Other
33,533
46,715
(13,182)
139.3%
38,310
Total DOC
886,533
886,351
182
100.0%
963,560
Deschutes On-site Pharmacy
Contracted Services
260,427
367,193
(106,766)
141.0%
289,004
Medication and Drugs
2,000,000
1,446,770
553,230
72.3%
1,500,000
Other
64,419
63,518
901
98.6%
11,876
Total Pharmacy
2,324,846
1,877,480
447,366
80.8%
1,800,880
Total Expenditures
19,524,104
18,723,960
800,144
95.9%
19,353,032
Change in Fund Balance
(3,919,104)
(2,583,420)
(264,604)
(1,402,318)
Beginning Fund Balance
13,800,000
14,551,028
751,028
$ 11,700,000
Ending Fund Balance
$ 9,880,896 $
11,967,607 $
2,086,711
$ 10 297 682
% of Exp covered by Rev
86.2%
Variance of Beginning Fund Balance (BNWC) - FY 2014 $ 267,607
" FY 2014 Contingency-$ 10,297,682
Page 17
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Deschutes County Board of Commissioners
Discretionary Grant Program
rtindraising Activity
Application Summary
Board. Meeting Date: August 26, 2013
Organization: Arts Central
Organization Description: Arts Central. provides arts services to the communities, artists and
r.►ts organizations in 1)cschutes, leffcrson, and Crook Counties. Arts Central's purpose is to
inspire creativity through arts education and to advocate i:or integration of the arts in all aspects
of community life.
Project Naine: Black & White
Project Description: Art Central's Black & White is an annual fundraising activity that features
a silent and live auction, diniaer, paddle race; and other activities. Funds secured through the
event are used to increase awareness, participation, and support of arts education programs.
During the most recent year, Black and White accommodated 235 guests and raised $95,000.
This year's event will be held on September 29'x' From 4:00 to 8:00 p.m. at the Bend Country
Club and is expected to attract 250 attendees.
Project Period: September 29, 2013
Amount of Request: $1,500
Previous Grants:
9/27/2001
$
3,000.00
Arts education programs
6/8/2004
$
5,000.00
Resource development
9/7/2005
$
3,000.00
Van Go Mobile Art Studio
4/21/2008
$
500.00
Van Go Mobile Art Studio
Note: Applications in support of fundraising activities arc often time-scositive and will rominel
be. presented to the Board of Commissioners outside of tl}e regular cluarterly review cycle.
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY VIDEO LOTTERY FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: - Project Name: I
Project Beginning Date: •~q , Project End Date: 4
Amount Requested: * I , Date Funds Needed: -
Name of Applicant Organization:
Tax ID n2 (I „9-1J J
Contact Name(s):
ICY )IU Bu-- iffN-
~
Telephone#:
{o~ ~~Q
Faz
Email Address:
t Q PY~ { c'3~ t]d~CtCi Y1
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
THE RIAU & WHIIt
September 21, 2C13
Dend Golf and Ccunbrr Club
For the last eight years Arts Central has been committed to
the Black and White as an integral part of our fundraising
efforts. Last year we were honored to have 235 guests and
through their support we were able to raise $95,000.00 for
arts education.
The Black and White is pivotal to our continued commitment
in increasing awareness, participation and support of our arts
education programs. Our efforts include:
Art Station - The only nonprofit community visual arts
school in Central Oregon. The Art Station provides art
education for ages two through adult. Professional art
instructors and artists teach painting, drawing, ceramics,
sculpture and glass classes throughout the year.
Artist in Schools (AiS) - This program provides professional
teaching artists to schools in five counties (Deschutes,
Jefferson, Crook, Klamath and Lake Counties). In many of
these small schools, AiS is the sole provider of visual and
performing arts curriculum. So far we have provided artist
residencies to over 58,000 students.
Art Academy for Children -This is an innovative art
program which offers in-depth, sequential art classes
designed to deepen a child's appreciation of art, develop
artistic thinking, strengthen art-making skills, and cultivate
personal expression. As student's progress through each
year of the Children's Art Academy, they assemble an art
portfolio, participate in critiques, and gain artistic confidence.
BLACK & WHITE 2013
(updated 5/15/13)
Pre-April Task Responsible Party
Book event space Debbie
Book auctioneer Debbie
Begin soliciting sponsors Debbie, et al
Negotiate lodging for auctioneer/staff Debbie
Schedule first committee meeting Marsha
April Committee prospects
Committee
Committee team leader assignments
Marsha
Create preliminary gala production plan
Marsha
Continue to procure sponsors
Debbie
Finalize solicitation letters
Marsha/Cate
Begin soliciting auction items
Committee
Establish committee meeting dates
Marsha
Work with board on table sales
Marsha
Finalize budget
Alyce
May First draft collateral design concept
Brenda
"Save the Date" design/list/send
Brenda
Begin procuring in-kind donations for d6cor
Committee
Continue to procure sponsors
Debbie
Continue to solicit silent auction items
Committee
June Continue to secure sponsors
Continue to secure silent auction items
Procure wine donation
Begin to secure live auction items
Order blinkies
Order bid paddles
Meet w/ Audio Visual company
Menu selection/budget w/ BCC
Create/implement website pages
Recruit volunteers for teams
Begin updating MaestroPro
Determine media strategy
Meet w/auctioneer re: auction items/raffle/
Round up
Begin designing packets
Debbie
Committee
Debbie/Rebecca
Cate/Paula
Debbie
Debbie
Marsha/Debbie
Marsha /Debbie
Brenda
Team Leaders
Debbie/Marsha/Laura
/Alyce
Brenda
Marsha/Debbie/Cate
/Paula/Laura
Alyce/Marsha
Completed
Done
Done
On going
Done
Done
On going
Done
On going
Done
On going
Done
5/29 due date
On going
On going
On going
On going
On going
On going
On going
July Continue to secure sponsors
Continue to secure silent auction items
Begin designing silent auction tables
Table sales/individual ticket sales continue
Establish special appeal strategy
Continue to secure live auction items
Produce check in/check out documents
Begin Dessert Dash solicitation
Begin Raffle solicitation
August Continue to secure sponsors
Continue to procure desserts
Continue to procure raffle items
Wrap up silent auction procurement
Wrap up live auction donations
Table/individual tickets sales continue
Photograph live auction items
Develop marketing strategy for event
Catalogue silent auction items
Catalogue live auction items
Hire entertainment
Develop schedule for day of event
Develop training for volunteers
Night of event volunteers in place
Set up event space on paper
Meet w/BCC to implement event space
Write event script
Secure all silent auction items by Aug. 30
Design/build out donations secured by Aug. 30
Finalize event process
Choose art for placemats (5 -10 templates)
Laminate placemats (1 per attendee)
Press release on event sent
Auction collateral designed
Television promotion
Debbie
Committee
Laura
Marsha/Paula
Cate/Paula
Cate/Paula
Alyce
Senneh
Raffle Team Leader
Debbie
Senneh
Raffle Team Leader
Laura
Cate/Paula/Marsha
Committee
Cate
Brenda
Laura
Laura/Marsha
Paula
Marsha/Alyce
Volunteer Team Leader
Volunteer Team Leader
/Alyce
Debbie/Marsha
Debbie/Marsha
Cate/Paula
Committee/Laura
Laura/Marsha
Committee
Committee/Debbie
Debbie
Brenda
Brenda
Brenda
On going
On going
On going
On going
On going
On going
On going
On going
On going
On going
On going
September Photograph live auction items
Cate
Confirm entertainment
Paula
Wrap up dessert dash donations
Senneh
Wrap up raffle donations
Raffle Team Leader
Hold training day for volunteers
Volunteer Team Leader
Auction program completed/printed
Brenda
Auction collateral printed
Brenda
Signage for event printed
Brenda/Debbie
Placemats completed
Debbie
Create displays for silent/live tables
Laura/Committee
Produce bid sheets w/ item descriptions
Laura/Alyce/Marsha
Finalize sponsorships
Debbie
Finalize table sponsors
Marsha
F & B guarantees due
Debbie/Marsha
Secure/obtain flowers for Registration/
Debbie/Senneh
Dessert Dash/Auction tables
Pick up Dessert Dash items
Senneh/Committee
Assign bidder numbers
Debbie/Alyce
Create/produce packets & master sheets
Debbie/Alyce/Marsha
Assign table numbers
Gary/Paula
Produce table tents
Debbie
Create table placement floor plan
Debbie/Marsha
Move in and set up
Marsha
EVENTII
SEPT. 29
October Follow up on invoices/budget/final numbers
Marsha/Alyce/Debbie
Thank yous
Committee
Committee Recap meeting
Committee October 17
Document Reproduces Poorly
(Archived)
The Adopt a School Initiative
A COLLABORATIVE VENTURE OF ARTS CENTRAL, THE
BUCCOLA FAMILY AND THE COMMUNITY
Mission
The Adopt a School Initiative is dedicated to securing high-quality arts education for Bend
La Pine School District students who have limited access to this opportunity.
Our Belief
.i
In-school and out-of-school-each and every day-ail children need the opportunity
to create
to perform
to learn
and to experience
the arts in all forms, including visual arts, dance, music and theatre.
A
AR I\f:INIP AI
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Arts Central, as the Regional Arts and Culture Council for Central Oregon, provides
arts services to the comtTtunitics, artists and arts organizations in Deschutes, Jefferson and
Crook counties. Arts Central receives support from the Oregon Arts Commission for these
services. Our purpose is to inspire creativity through arts education and to advocate for
integration of the arts in all aspects of community life in Central Oregon. We accornplish
out- purpose through two distinct initiatives. advocacy and arts education. We are able to
provide arts education to our community through programs like out- Art Station, VanGo,
and Artists in Schools residencies and now the Adopt a School Initiative.
Clary Chandler - President
Alice Dawes - Treasurer
Brenda Komar - Secretary
Tamrny Baney
Cindy Briggs
Richard Gallio
Paula Johanson
Joanne Mathews
Marsha Stout
Rebecca Warner
Catc O'l lagan - Executive Director
Debbie Butler- Development Manager
Deborah Allen - Education Manager
Tracy Alexander Art Station Manager
Gillian Rathbun - Artists in Schools Coordinator
Dawn Kirkpatrick - Program Assistant
;
Arts Central is the steward of one of Bend's most significant historic structures, the
historic 1911 train depot which is now located in the Old Mill District.
Arts Central 15 SW Colorado/Building II/Suite #1 DO Bend. OR 97702 541.633.7242 1 artscentraloregon.org
A
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Building Community through the Arts
Art Central's regional art services include strategic planning, technical services, meetings, and.
management services. Great results and partnerships frequently emerge from these activities and
as a result, the region continues to grow in a positive direction culturally.
Cultural Advocacy Coalition
We are a member of the statewide Cultural Advocacy Coalition. We help them access local arts
and culture organizations to spread the word about lobbying the state legislature for support of the
Oregon Arts Commission (OAC) and Oregon Cultural Trust (OCT). In turn, funds from the OAC
and OCT are distributed to arts and culture organizations throughout the state, including those in
Central Oregon. Arts Central is invited to attend statewide meetings, lobby legislators and testify
before Ways and Means as a representative from this part of the state.
Bend 2030
As the lead partner for Arts and Culture for this vision and long range community based process
Arts Central is integrated into the City of Bend community development planning. This gives Arts
Central an official role as a convener around arts and culture subjects and projects.
OPB
Arts Central is represented on the Central Oregon Advisory Board for Oregon Public
Broadcasting. Having a relationship with another prestigious statewide organization such
as 013B is important and can bring more attention to the vibrant arts and culture scene in
Bend, which in turn attracts more and people interested in relocating here.
Arts Central 1 15 SW Colorado/Building II/SuRe #100 I Bend. OR 97702 1541.633.7242 1 arlscentraloregon.org
A
ARTS CENTRAL
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Arts Education for All!
Our education work is currently fulfilled by four programs: Art Station, Artists in Schools,
VanGo and now the Adopt a School Initiative. We serve approximately 8,000 students
annually through these programs, most of whom would otherwise have no access to arts
education and creative learning development.
Art Station
Art Station is the only non-profit visual arts school in Central Oregon where children can
explore their creative sides and discover what they are capable of in painting, drawing,
ceramics, glass design, and sculpture. We also provide a variety of art classes for adults to
rediscover their creative spark and fulfill their potential in the arts. Our Instructors are
professional artists and arts educators who continually strive
for excellence in their teaching.
ART STATION
A Cer'a fur 1 p Crap i~,Q A is
Artists in Schools and
Adopt a School Initiative
We have an AIS Artist Directory of over 20 professional
dancers, musicians, artists, actors and writers who love to
teach children and youth their art form. This program
provides professional teaching artists to schools in five counties (Deschutes, Jefferson,
Crook, Klamath and Lake Counties). In many of these small schools, AiS is the sole
provider of visual and performing arts curriculum. So far we have provided artist
residencies to over 58,000 students. We have identified 17 Title 1 schools in the Bend
LaPine School District. "These are schools who have 50% or more students on their free or
reduced lunch program. Our goal. through the Adopt a School initiative is to provide Artist
in Residencies to all of these schools through the support of individuals and corporate
donors.
VanGo
VanGo, a colorfully detailed Honda Element, is a mobile art
studio with professionally trained art instructors in the driver's
` seat, arriving fully loaded with high quality art supplies and a
visual arts curriculum.
VanGo is Arts Central's arts education outreach program. It hit
the pavement in summer 2006 and continues to travel
throughout Central Oregon to non-profit facilities where children gather after school and
during the summer. VanGo is a visible, dynamic way to bring the arts to children and teens
that do not normally have access to arts instruction, in their schools or elsewhere.
VanGo now serves as an "arts ambassador" to rural communities.
Arts Central 115 SW Colorado/Building II/Suite #100 Bend, OR 97702 1 541.633.7242 1 artscentraloregon.org
A
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Arts Central manages the Deschutes Cultural Coalition (DCQ, which was created under
the Community Cultural Participation Grant Program of the Oregon Cultural 1"rust in 2003.
Funds from the Oregon Cultural Trust are distributed to the DCC, which in turn, gets re-
granted to local cultural organizations through a formal process run by Arts Central.
The Oregon Cultural Trust is a statewide cultural plan to
raise significant new funds to invest in Oregon's arts,
humanities, and heritage. Funds will be distributed to local
communities to support their cultural priorities, through
competitive grants for projects of regional and statewide
significance, and through grants to Oregon's statewide
cultural agencies to support their ongoing efforts.
The Oregon Cultural Trust was created by civic, business, and cultural leaders to preserve
and strengthen every aspect of Oregon culture. It-, goal is to create a protected endowment
of over $200 million to provide long-term support for culture in Oregon.
The Deschutes Cultural Coalition is committed to growing and protecting the county's
unique cultural resources, advocating for investment of Oregon Cultural Trust funds
that have been given to the Deschutes Cultural Coalition to distribute, and encourage
donors to add to the statewide endowment of the Oregon Cultural
Deschutes County is a showplace for a rich array of heritage sites,
museums and events, folkloric traditions and activities; a growing
number of literary, visual, and performing artists and crafts people; a
host of well received musical, theater, poetry, arts and other events; and
exceptional recreational opportunities.
Trust.
" As Deschutes County continues to grow so do the challenges and
opportunities that impact the region's cultural assets. On the other
hand, the steadily increasing population base has resulted in more
interest in, and demand for, local cultural activities and events.
Likewise, Central Oregon enjoys a growing reputation as a prime
tourist destination giving us an opportunity to feature local heritage, arts and culture
activities--which benefits the region economically.
With such growth, however, come challenges. It is increasingly important that the area's
cultural resources--both creative and historic--he protected; that all residents have access to
cultural activities regardless of income level; and that a diversity of cultural groups,
activities and individuals be maintained---especially those which are grassroots and/or in
more rural areas.
Arts Central 115 SW Colorado/Building II/Suite #100 l Bend, OR 97702 1541,633.7242 1 artseentraloregon.org
Art Central Arts Education
Budget 2013
Artists in
Art Station
Schools
VanGo
Total
Revenue
Corporate donations
-
45,000
2,500
47,500
Scholarship donations
3,000
-
-
3,000
Grants
53,000
13,000
17,500
83,500
Activity donations
250
-
-
250
Program revenue
Art Classes
108,500
-
-
108,500
Artist in Schools
-
21,000
21,000
VanGo
-
-
6,000
6,000
Birthday party revenue
3,850
-
-
3,850
Total revenue
168,600
79,000
26,000
273,600
Expenses
Marketing
16,500 10,000
650 27,150
Bank/credit card fees
2,400 -
- 2,400
Computer/training
2,800 -
- 2,800
Copier/printer maintenance
720 -
720
Hospitality
215
215
Instructor wages
Art Station
33,000
33,000
Art parties
1,425 -
- 1,425
Artists in Schools
- 22,000
- 22,000
VanGo
- -
4,400 4,400
Liability insurance
550 -
- 550
Directors insurance
750 -
- 750
Auto insurance
-
1,100 1,100
Licenses & fees
2,400 -
- 2,400
Art Central Arts Education
Budget 2013
Office supplies
Payroll expense
Postage/shipping
Professional services
Accounting
Education coach
Education manager
Artists in Schools Coord.
Grant writer
Marketing consultant
Program supplies
Rent
Repairs/maintenance
Travel
Teacher training comp.
Utilities
Vehicle fuel/maintenance
Art Station Manager %
Development Manager %
Executive Director %
Total expenses
Increase(decrease) in
Net Assests
700
-
-
700
60,200
-
-
60,200
100
-
-
100
2,200
-
-
2,200
3,000
-
-
3,000
-
20,000
-
20,000
-
5,000
-
5,000
5,000
-
-
5,000
5,000
-
-
5,000
6,040
1,500
1,000
8,540
6,000
-
-
6,000
2,815
-
-
2,815
-
1,500
620
2,120
1,895
-
-
1,895
9,690
-
-
9,690
-
-
2,000
2,000
-
-
14,250
14,250
8,040
-
8,040
8,100
6,330
1,550
15,980
171,500
74,370
25,570
271,440
(2,900) 4,630 430
2,160
$MP~nmal Revenue Service
OGDZX, UT 84201
In reply refex to= 291650x011
Feb. 17, 1993 brR 2520
93-0696258 0000 00 000
02472
CENTRAL ORRGOH ARTS ASSOCIATIOM
PO BOX 49
BEXD OR 97709-0045-450
Taxpayer Identification Humber= 93-0696258
near Taxpayerw
Thank you for,the .inquiry dated Feb. 02, 1993.
We have changed the name on your account as requested. The number
shown above is valid for us& on all tax documents.
If you have any gt,estions about this letter, please write us at the
addxoxx shown on Uii.s letter. If you prefer, you may pall the
IRS telephone number listed in your local directory. An employee
there may be able to help you, but the office at the address shown on
this letter is 'qast familiar with your care.
Whan you write, pleavp include your telephone number, the hours you
can be reached, and this latter. You may also want to keep R copy of
this letter for your records.
Telephone Humber ( ) Hours
iie apologize for any ineonven3.ence we may have caused your, and thank
you for your cooperation.
Sincerely yo-a.xs,
Barbara J. McCormick
Chief. Correspondence Section
2nolosure(s)t
Copy of this letter
Q0 fils ;all i orlhe'I'reaRUry
Iallr17p11 'evenur 'V1'.1tr
OGDEN UT 84201-0046
ARTS CENTRAL
875 NW BROOKS ST
BEND OR 97701-2751759
000206
In reply refer to: 0424148731
Sep. 14, 2004 LTR 252C
93-0696258 200412 67 000
02526
BODC: TE
Taxpayer Identification Number: .93--0696258
Dear Taxpayer:
Thank you for the inquiry dated July 27, 2004.
We have changed the name on your account as requested. The number
shown above is valid for use on all tax documents.
If you have any questions, please call us toll free at 1-877-829-5500
between the hours of 8:00 a.m. and 6t30 p.m., Eastern Time.
If you prefer, you may write to us•at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give-us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( ) Hours
Sincerely yours,
772M4•
. C0104.
Marilyn Cook
Dept. Manager, Code & Edit/Entity 3
Enclosure(s):
Copy of this letter
District Director
Data: APR 19 1911
Central Oregon Arts Society, Inc.
P.O, pox 45
send, OR 97701
RP/CO:RO:11-AD
Our Letter Doled.
May 11, 1978
Person to Cvmtoct-
John Sutton
Contort telephaue Number
(206) 442-5106
14 -x ►l> . ft 13 - 6 6 et bx s-8
Dear Applicant:
This mod;fies our letter of the abova date in which we atated that
you would be treated as an organization which is not a private foundation
until the expiration of your advance ruling period.
Based on the information you submitted. we have determined thin you
are not a private foundation within the meaning of section 509(a) of the
Internal Revenue Code, because you are an organization of the type described
in section 509(a)(2)..Your exempt status under section 501(c1(3) of the
code is still in effect.
Grantors and contributors may rely an this determination until the
Internal Revenue Service publishes notice to the contrary. However, a
grantor or a contributor may not rely on this determination if he or she was
in part responsible for, or was aware of, the act or failure to act that
resulted in your loss of section 50 aLL),status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section _ 502 aa)_.()_ organization.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
Sincerely yours,
/7 tart-, I, ":r- - C U_A_
Arturo A. Jacob.
District Director
915 Second Avenue, Seattle, Wash. 98174 Letter 1050 (DO) (7-77-!
Deschutes County Board of Commissioners
Discretionary Grant Program
Application Summary
Board Meeting Date: August 26, 2013
Organization: Latino Community Association (LCA)
Organization Description: The Latino Community Association's mission is to empower Latino
families to thrive at home and in the community. LCA offers information and referrals; job
search, resume, and application assistance; computer education; English tutoring; citizenship
assistance; free and low-cost dental and legal services; tax filing assistance; and other services.
Project Name: 7a` Annual Festival of Cultures
Project Description: The Festival of Cultures will be held at Redmond's Centennial Park and
will feature an official naturalization ceremony hosted by U.S. Citizenship & Immigration
Services; cultural booths displaying maps, books, photos, and other items; singing, music, and
dance performances; activities for children; product and service vendor booths; food, beer, and
wine; and live music.
Project Period: September 14, 2013
Amount of Request: $1,500
Previous Grants:
2/1112009 1.000.00 High Desert Intercultural Festival
8/2212011 ; 1,50040 Festival of Cultures
Note: This application is being presented to the Board of Commissioners outside of the regular
quarterly review cycle due to the time sensitive nature of the project.
Approved:
Declined:
G~~-res ~G
Z{ Deschutes County Board of Comrnissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall street, Suite 200, Bend, OR
Telephone: 541-388-6571 1:'a x: 541-385-3202
Wehsite' r4~v+;aeschute. ~r~
DESCHUTES COUNTY VIDEO LOTTERY FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: Z 5 1 Project Name: F. 0 5 i v elp (L r c(re 5-
Project Beginning.Date: 9 lq I 3 Project End Date: 9 ! 3
Amount Requested: LP d Date Funds Needed:
Name of Applicant
LLt4/h 0 61110601"Ur "J /'I ~~d llr~ filvt4
q1 Z 5•W g
City &ZipCode: w81"if 1 '9~56 Tax ID#: 93-(26OZQ_
Contact Name(s): a p,, " r'-0_1 Telephone 5,V1, 3S Z "134
Email Address: yed rria rr~wtn,uyt,' a~fe ~ ~ +r, d .
On a separate sheet(s), please briefly answer the following questions:
I . Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of snatching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. Uthe grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and .glad to provide a complete line item budget.
Latino Community Association
Project Description - 2013 Festival of Cultures
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The Latino Community Association is a registered 501 c3 non-profit organization. Our mission is
to empower our Latino families to thrive at home and in our communities, providing opportunities
for advancement and building bridges that unite and strengthen us all. We currently have two staff
and two offices: in Bend we are open four days a week, and in Redmond we are open one day a
week. We have roughly 125 volunteers, including ten members of our Board of Directors. Our
service area includes Deschutes, Crook and Jefferson counties.
To achieve our mission we have a Workforce Empowerment program that includes information &
referral, job search, resume and application assistance, computer education and English tutoring.
Our Family Empowerment program provides info & referral, citizenship assistance, free and low-
cost dental and legal services for children and adults, tax filing assistance, our annual Mexican
consulate service, and after-school Spanish literacy in Redmond. Our Cultural Enrichment
program consists of our annual Festival of Cultures, web, a-news and social media content, and
supporting other's events. We also provide translation services, cultural competency training,
cultural consultancy and outreach. Our services in 2011-12 impacted the lives of 5,848 people.
Direct recipients of our services reached 1,647. The key to our success is collaboration.
2. Describe the proposed project or activity.
We are seeking the County's investment in our 7th Annual Festival of Cultures. The event is
held at Redmond's Centennial Park right in the heart of the city. The event includes an:
• Official Naturalization Ceremony hosted by US Citizenship & Immigration Services
• Cultural booths where Central Oregon residents share their unique heritages by displaying
maps, books, photos, and items typical of their distinct cultures
• Local cultural performances of singing, music, dance and more
• Kid's area including martial arts and gymnastics groups, bouncy houses, and non-profit
partners who provide kid's activities and educational materials
• Passport Challenge educational activity for kids (with raffle prizes)
• Business sponsor booths and other product and service vendors
• Unique ethnic and American foods
• Beer and wine
• Live music
Last year, approximately 2,000 people attended the event. This year we anticipate 2,500-3,000.
We are more organized and have several years of experience under our belt. We have the full
support of the City of Redmond and the Redmond Chamber of Commerce. We are in year four
with our presenting sponsor, OnPoint Community Credit Union, we acquired SELCO credit union
last year, and, so far, Redmond Dental Group has joined this year. We are focused on increasing
the number of vendors, which has grown from eight in 2010 to seventeen in 2012. We would like
you, our County commissioners, to consider investing in this year's event to ensure we have
adequate resources to put on a quality signature event for Redmond which provides economic
opportunity to many local businesses and helps accomplish the goal of raising awareness and
greater appreciation for the diversity of our people. We will utilize county funds to pay for event
infrastructure, increase publicity, and include more well-known live bands. Our community
Page 1 of 3
Latino Community Association
partners include the City of Redmond and Redmond Chamber, Redmond Proficiency Academy,
Deschutes Library and Deschutes Children's Foundation. For more information, please visit
www.festivalofcultures.info
3. Provide a timeline for completing the proposed proIect or activity.
This year's festival will be on Saturday, September 14' , 2013.
4. Explain how the proposed project or activity will positively impact the community.
As you know, public festivals have great potential for attracting local residents, folks from nearby
communities, and visitors from afar. We believe most attendees from years past are from the tri-
county area and expect numbers from this area to increase as the festival gains notoriety and word
spreads. There is no event like the Festival of Cultures in Central Oregon or anywhere east of the
Cascades since the Collage of Cultures was discontinued in Madras. This event has a ton of
potential to draw visitors from all parts of Oregon and bordering states and we believe it will with
sufficient community support. Event vendors are given the opportunity to make a significant sum
of money to support their businesses, employees, and families. Food vendors averaged around
$1,200 each in sales last year. Vendors attract future business following the event due to the
exposure they gain. Beyond this direct impact, all of our local businesses in Redmond and the
surrounding area stand to benefit if visitors stay overnight or venture away from the festival to
explore Redmond's downtown. There is also a positive impact on Redmond's reputation and
image, which can potentially generate economic activity from tourism to family relocation to new
business relocation and development. Eventually, we also hope to raise money from the event to
help sustain the critical programs and services we provide at the Latino Community Association.
5. Identify the specific communities or groups that will benefit.
Because this is a public event, it benefits everyone who participates and attends. The City of
Redmond benefits. Sponsors and vendors benefit economically, and hopefully area businesses, as
the participants spill over into downtown, stay at hotels, etc. Various cultural groups benefit by
being welcomed and invited to celebrate their unique heritages. Local groups who perform at the
festival, including dance studios and gymnastics programs, benefit from the exposure for recruiting
new clients, and from the experience of performing publicly. Champion Tae Kwon Do had opened
just months before last year's festival. We invited them to host a booth and for their students to
perform. As a result, they received several sign-ups at the event and saw registrations soar. Student
volunteers benefit by learning more about event planning and world cultures, and by gaining
academic credit. The Latino Community Association benefits primarily from the exposure derived
from hosting the event, but also economically if we succeed in acquiring business and community
support in excess of event expenses. Any economic benefit to LCA translates into a benefit for our
client community through the services and opportunities we provide.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures.
We will utilize grant funds to help:
1. Pay for event infrastructure (stage, tents, sound, etc.);
2. Cover a small portion of administrative costs (project management, supervision, fundraising);
3. Increase publicity (photography and video for future promotion); and
4. Hire well-known local bands to attract more people to the event.
Page 2 of 3
Latino Community Association
Project Budget - 2013 Festival of Cultures
to Klndi
Other
Deschutes
TOTAL
Donated
Commissioners
INCOME
Raffle Entry Fees
0
100
0
100
Sponsors
750
3,500
0
4,25
Grants
0
0
1,600
1.500
Product-Service Vender Fees
0
750
0
750
Food Vendor Fees
0
350
0
350
Beer & Wine %
0
500
0
500
SUBTOTAL-CASH
750
5,200
1,500
7,4501
In-Kind
6,600
0
0
6,60
volunteer
10,425
0
0
10,42
TOTAL
17,776
8,200
1,500
24,475
EXPENSES
In-Kind
Cash
Ex nsas
TOTAL
Coordination
2,000
1,000
0
3,00
Administration
0
250
300
560
Planning/Pre-event Implementation
1,100
0
0
1,10
Event personnel (day-of)
3,600
250
0
3,85
Public Assembly Permit fee
0
60
0
0
Insurance
0
150
0
15
Stage(s)
500
400
200
1,100
Portable Restrooms
0
150
0
15
Green Room Rental
25
15
0
4
Tents /Coverings
0
200
200
40
Sound System
0
400
200
Table/Chair rentals
0
200
0
2
Printing posters,fliers, programs
325
0
0
325
Passport Printing
50
100
0
1
Distribution
300
0
0
Media-Print
1,000
500
0
1,50
Media-TV
250
250
0
Media-Radio
3,700
30D
0
4,00
Supplies
0
100
0
1
Food for perforrners/wluntser
200
50
0
250
Prizes for raffle drawing
250
0
D
25
Gills for new citizens
250
0
0
2
Musicians
600
200
400
1,20
Volunteer performers
800
0
0
80
Cultural booth presenters
2,625
0
0
2,82
Ph0 rah !Video rah
200
100
200
500
TOTAL
17 775
4,675
1,600
23,950
Net Fund Balance
0 525 0 525
Income
Deschutes County
1,500
Cash
4,675
Volunteer
10,425
In-Kind
7,350
TOTAL
23,080
Hours Rate Vtllue
Volunteers
Coordination
100
20
2,000
Planning Cffde
00
15
1,350
of Support
240
13
3;600
SUBTOTAL
430
50
5,950
Gultural Booths
175
15
2;625
Performers
8
100
800
SUBTOTAL
183
115
3,425
TOTALS
613
18510,376
Value
In-Kind Donations
USCIS
Bend Radio Group
3,000
Radio La Bronca
700
Cascade Publications
1,000
Telemundo-KTVZ
250
Source Weekly
500
Marathon Printing
100
COCC
250
Food Markets
250
Local Merchants
250
Local merchants
350
Deschutes Childrens 1
150
Musicians
600
TOTAL
7,49k
BUDGET NOTES:
Description
Portion of stage expense (paid directly)
Radio spots
Radio spots
Free Ads
TV spots
Comped Ad
Discounted printing
Printing (paid directly to Marathon)
Food for volunteers, performers
Gilts, certificates, for new citizens
Prizes for raffle drawing
Discounted space rental
Discounted performance fees
17,778
1. The Net Fund Balance assumes all estimated income is received and expenses align with our estimates. The surplus
balance will ideally roll over to support next year's festival, but it also functions as a cushion to absorb miscalculations
and/or unforeseen expenses.
2. Sponsorships for $3,200 have already been secured.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
We have grown revenues from business sponsorships from $900 in 2010 to $2,700 in 2012. We are
starting this year with $3,200 in sponsorships. There is great potential to recruit new sponsors and to
increase sponsorship levels for existing sponsors in future years. We are also working to increase the
number of vendors. In 2010, we had 8 and in 2012 we had 17. There is plenty of room to grow.
County support at this time will help add value to the event which will draw more people and
encourage vendors and sponsors to invest more. We will continue to seek private and public grant
support. Possible sponsors and funders we will invite to invest in the festival next year include: St.
Charles Health Systems, PacificSource, Bend Research, CoverOregon, Deschutes Cultural Coalition
and Cow Creek Umpqua Indian Foundation.
Page 3 of 3
P. 0. BOX 2508
CINCINNATI, OH 45201
Date. MAY 2 4 2000
PROGRAM DR AYUDA INC
63333 HWY 20 W
SEND, OR 97701
Dear Applicant:
Employer Identification Number:
93-1260288
DLN:
17053117007040
Contact Person:
KEVIN KAHKANN ID# 31081
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
June 30
Foundation Status Classification:
509(a)(1)
Advance Ruling Period Begins:
January 18, 2000
Advance Ruling Period Ends:
June 30, 2004
Addendum Applies:
No
Based on information you supplied, and assuming your operations will be as
stated in your application for recognition of we have determined you
are exempt from federal income tax under se on 501(a) f the Internal Revenue
Code as an organization described in sect 501(c)(3).
Because you are a newly created org are not now malting a
final determination of your foundation statues under section 509(a) of the Code.
However, we have determined that you can reasonably expect to be a publicly
supported organisation described in sections 509(a)(1) and 170 (b) (1) (A) (vi) .
Accordingly, during an advance ruling period you will be treated as a
publicly supported organization, and not as a private foundation. This advance
ruling period begins and ends on the dates shown above.
Within 90 days after the end of your advance ruling period, you must
send us the information needed to determine whether you have met the require-
ments of the applicable support test during the advance ruling period. If you
establish that you have been a publicly supported organization, we will classi-
fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue
to meet the requirements of the applicable support test. If you do not meet
the public support requirements during the advance ruling period, we will
classify you as a private foundation for future periods. Also, if we classify
you as a private foundation, we will treat you as a private foundation from
your beginning date for purposes of section 507(d) and 4940.
Grantors and contributors may rely on our determination that you are not a
private foundation until 90 days after the end of your advance ruling period.
.If you'send us`the'required information within the 90 days, grantors and
contributors may continue to rely on the advance determination until we make
Lettcr 1045 (DO/CU)
Internal Revenue Service
P.O. Box 2508
Cincinnati, ON 45201
Date: MAR 2 0 2007
THE LATINO COMMUNITY ASSOCIATION
C/O THOMAS B WALSH PRES
1036 NE 5TH ST
BEND OR 97701
Dear Sir or Madam:
Department of the Treasury
Person to Contact:
Gregory Renier
ID# 31-07231 .
Toll Free Telephone Number:
877-829-5500
Employer Identification Number:
93-1260288
This is in response to the amendments to your organization's Articles of Incorporation filed with the state on
September 26, 2006. We have updated our records to reflect the name change from PROGRAMA DE AYUDA
INC to THE LATINO COMMUNITY ASSOCIATION, as indicated above.
Our records indicate that a determination letter was issued in May 2000 that recognized you as exempt from
Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the
Internal Revenue Code.
Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code
because you are a public charity as described in section 509(x)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises,
transfer;, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2106, and 2522 of the Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter
Sincerely,
L 4/
Cin Westcatt
Manager, Exempt Organizations
Determinations
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OREGON MM MEMORIAL FOUNDATION
I lonoring the greatest generation on the grounds of the State Capitol
Jaffe j
Lou
PreslrioaII; nwirrr
U.S. 1rmy
}
June 28.2013
yyy
Jim Willis
Nce 11,esident
i
The Honorable Tony DeBone
us. Air Forrr
Chair, Deschutes CountyyCounty Board of Commissioners
Af Allcn +
1300 NW Wall, Ste 200
.S'cndary
9
Bend, OR 97701
Bob I'lamc
P,qu l Man r g-
UX, d•raiine. Corp
Dear Chair DeBone:
Tim llronlctwc
At the suggestion of Mary Stern, president of the Association of Oregon Counties, I am
ITC; Alkha Hamel
nr~K- Aationar Umrd
writing you on behalf of the Oregon WWII Memorial Foundation.
Jack Hci""
Oregon is one of six states that do not have a memorial to its WWII veterans. Our
. l
organization was established to build such a memorial on the capitol grounds in Salem, one
.n,a„ g
jell)
US, Arrnr' i
that will honor Oregon's WWII veterans as well as those civilians that supported the war
effort here at home. This will indeed be a memorial to our "Greatest Generation" and the
nlary J. nlaycr
i
F
US
sacrifices they endured for our freedoms. Additionally, by using current technology built
, .4
orte
,
into the memorial itself, we will be able to share the stories and experiences of this
Ic.i'`'' "'`n"'":dd
eneration in perpetuity, so that future generations can learn from them.
g
We have the land secured; the plans, permits and contractors in place, and we have raised
60% of the funds needed to complete this project. We have $450,000 remaining to be
nvcrnnr Victor Atiych
G
raised.
Govn•ru•,I John kiczhabe,
ly
Recently I presented before the Yamhill County Board of Commissioners, and short
Governor kd Kulongoskl
Mary that Yamhill County pledged $5,000. A donation of $5,000
informed b
ft
Governor Barbara Roberts t
y
er was
therea
above ensures that Yamhill County's name will be forever visible at the memorial. The
or
enthusiasm for this project by these commissioners was overwhelming, and Mary has
"
Rat B
challenged each county in Oregon to match Yamhill County's $5,000 pledge. It is Mary's
M
Rate I1rn
hope that the name of each of Oregon's 36 counties will be reflected on the donor wall as a
Scnarur JeN+>vlci klcy
sign of support for its WWII veterans. Accordingly, I am writing you for your assistance in
.Scnacor Ron NV),dcn
securing such a pledge from Deschutes county.
Congress... aft
fail Blkuncnancr
C:ongrcas,vornNn
Suzanne Bonan,ici
Art Jackson
,Ved rl 0f l razor Rrripirnt
11t Alarine Dir•l,e:nn
r'etific
Robert Ma:well
Medal Of plonor Recipient
~d, rr,i nrrv
F•uropr l
Gary Frank
899 I i~,rutr~ Oiclrion
r!urope
Bill Markham
Sib LW iAF
r nvpe
Arc Sorenson
104eh lnffantry Division
F.-upr
Kerry Tynichu k
F.ee•crrrioe Director
0,egon rrisiorle.d Society
I fully recognize the economic hardships faced by many Oregon counties; nevertheless, I am
asking for your help, that Deschutes county can assure that every Oregonian in your
jurisdiction can be connected to this worthwhile project. Additionally, if you are aware of
specific constituents with whom this project would particularly resonate, we would
welcome an introduction.
I have enclosed a very compelling nine-minute video that more fully describes this project
and why it is so important to the people of Oregon. After viewing this video, if you would
like to learn more about this project on behalf of your county, please feel free to contact me.
Very truly yours,
Lou Jaffe
President
Oregon WWII Memorial Foundation
i
40SNW.~N4Yk.1NF;t•..iLSlk0A0 i f"ORI(ANt•)„CM 91/P 100t t,o_)NWW/fAt..Mr(7k1AIQlYdM...I..'Mt, %ta1:}K.P;G:+M,f.Cdliff)foPM4WS"d~"Pu'INRVFI,;JFtV,,
Judith Ure
From:
Cliff Engel <cliffve@outlook.com>
Sent:
Monday, August 19, 2013 2:51 PM
To:
Judith Ure
Subject:
RE: WWII Memorial Foundation
Ms. Ure: I do not have an exact breakdown by county, but I know that several counties have contributed $5,000, a few
have contributed smaller amounts and a few have said they are not able to contribute at all. Because the county boards
meet at various times we have not been able to summarize the contributions yet. As you know, some of the counties
are is dire financial shape.
Whatever your county can contribute will be appreciated. To date, we have reached 82% of our goal and have $195,000
yet to raise.
Thank you in advance for your efforts.
Cliff Engel
-----Original Message-----
From: Judith Ure [mailto:Judith.UreC@desrhutes.oM]
Sent: Monday, August 19, 2013 9:59 AM
To: 'cliffve@outlook.com'
Subject: WWII Memorial Foundation
Mr. Engel -
The Deschutes County Board of Commissioners recently received a letter from Lou Jaffe requesting funds in support of
constructing an Oregon WWII memorial. The Board would like to consider this request, however, they have asked me to
find out if other Oregon counties have made donations and, if so, the amount they each contributed. Mr. Jaffe's letter
mentioned Yamhill County and I see from your website that Linn County and Lincoln County have also made donations.
If you could please provide me with information concerning additional commitments by Oregon's counties, I will forward
it to the Deschutes County Board of Commissioners in advance of any discussions they may have on the matter.
Thank you,
Judith M. Ure
Management Analyst
Department of Administrative Services
Deschutes County
541-330-4627
Community Donors
rC
Page 1 of 13
Home Donate Memorial Foundation Greatest Generation press
Thank you to these donors whose contributions ho
who fought and worked on behalf of our country i)
ABLE Able - $25,000 and above C
$25 000 and above Oregon Memorials
' P.H. Parker/United Foundation Ka
. ick and Gayle Wthnell Co
BAKER Baker - $10,000 and above
Cow Creek Band of Umpqua Tribe
or * * -k A+- $10,000 to $24,999 Henningsen Cold Storage
Ted Lyster
CHARLIE Charlie - $5,000 and above
Umpqua Bank
$5',000 to $9,999 John & Linda Carter
Thi
Ma
Me
Po
Orr
http://oregonwwiimemorial.com/community-donors.html 8/19/2013
011RE WW-1-1., MEMORIAL
Honoring those who worked and served
Community Donors
Sha
re
NW Natural
John Runyan
Linn Ciounty
Easy - $2,500 and above
-k -4 Fox - $1,000 and over
Bill & Karin Wright
Bob Plame
Friends of Greg Matthews
Jack and Phyllis Heims
John Harrington
Lou & Kathy Jaffe
Mildred Pitzer Wheeler
Shelley & Craig Dewey
Tim Bronleewe
Michael Egans MD
EASY
Sons of the American Legion
- Detachment of Oregon
$2,500 to $4,999
Sons of the American Legion - Squadron 180
VFW Post 4015
Lincoln County
:OX
Roger - $250 and over
1, 000 to $2,499
Alisha Hamel
American Legion Post 29
'
AMVETS Bicentennial Post 1776
Carolyn Gorsuch
Chown Hardware
Chuck Ferguson
Col. Mary Mayer
Courtney Gatlin
Dale and Earl Oiler
Gary and Gail Wilhelms
George Arscott
Heckmann Thiemann Motors
James Dettore
Jerry Lorang
Jerry Titus
Jim Damon
June G. Bolden
ROGER
Ken
Un
Marine Corps. League Department of Oregon
$250 to $999
Mary J. Mayer
Page 2 of 13
OT
Pri
Pa,
Lai
PO
Pla
Ch
Su
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Stf
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http://oregonwwiimemorial.com/community-donors.html 8/19/2013
Community Donors Page 3 of 13
Memorial Sponsor
Military Order of the Purple Heart Chapter #72
Alt
Nestucca Valley Post # 9611
Oregon Pioneer PAC
Oregon Veterans Motorcycle Assoc. - Hgh Desert
Eagles Chapter
Oregon Veterans Motorcycle Assoc., West Valleydavid
Otto and Carol Ehlers
Pearl Day
Rick & Patty Sorensen
Rod Pitcher
Unkeles Family - Ken Unkeles
Vietnam Veterans of America - Chapter 585
Vietnam Veterans of America - Oregon State Council
W. David Kolb
Jim Flynn
re
Department of Oregon Military Order of the Purple
Heart
Mrs.
Lino,
River View Cemetery Funeral Home
presf
River View Cemetery
raise,
to rai
Sherry Haxby
$10,c
American Legion Auxiliary #45
Marilyn Mayhew
Hillsboro Rotary
John Atherton
Ron and Linda Palmer
Ladies Auxiliary VFW Post 4273
A. Courtney Gatlin
Jay and Teresa Bowerman
Florence Elks Lodge #1858
Barclay Armitage
Zebra - Up to $250
Agnes Brock
AJ Allen
Alfred Rasmus
Alfredo Herrera
American Legion Auxillary #62
American Legion Dept of Oregon Dist #1
American Legion Post #42
American Legion Post #90
American Legion Post 62
American Legion Riders Post 21
Annette Whittington
Anonymous
Ardath Finucane
Arthur Johnson
Barb Lewis
Barry Raber
Bert Diamond
Beryl A. & Auda Bonacker
Beryl Bonacker
http://oregonwwiimemorial.com/community-donors.html
8/19/2013
Community Donors
ShFl
re
Page 4 of 13
Bill and Judy Felt
Bill Becherer
Bill Kwitman and Monica Moriarty
Boyd Yaden
Brian Iverson
Brownlee Bush
Burnie Pearson
Carma Halverson
Carol Selvaggi
Cassandra Borgeson
Catherine Palmer
Chester Brown
Col. Mildred Chambers
Coos Bay Elks Lodge
Craig Hanneman
David Bishop
David Neset
Dee Collins
Dennis Vanlaningham
Dennis Whittington
Dennis Young
Diane Plame
Dianna Ruybalid
Dirk Kruysman
Dolores Engler
Don & Carolyn Byard
Don Holden
Donald Ash
Donald Benson
Donald K. Guthrie
Dorothy Culbertson
Dorothy Leeson
Dorothy Nelson
Dr. & Mrs. James Asaph
Doug Naef Insurance Agency
Edmond Ben
Elaine Smith
Ellen Teicher
Ellen Tweet
Ellen Wilson
Emma LaBonte Sell
Esther Rucker
Ethel Rieken
Eugene and Patricia Reddemann
Eugene LaBonte
Ford Dow Hansen
Frank Lagesen
Fraternal Order of Eagles, Willamette Aerie #2081
Fred Hill
Fred Larson
Garry York
George and Mary Roe
Georgia Willis
Gerald Bonacker
hnp:Horegonwwiimemorial.com/community-donors.html 8/19/2013
Community Donors
5ra
re
Page 5 of 13
Gerry Schirado
Glen and Joyce Ward
Glen and Lucillle Wakefield
H.L. Whitley
H&B Jewelery & Loan
Hildur Bailey
Howard Rosenbaum
Independent Employer Association (Grover Simmons)
Ira & Julie Gottlieb
Issac Regenstreif
James Bohenkamp
James Johnstone
Jerilyn Felton
Jessie Singleton
Jim & Irene Jerome
Jim and Julie Carter
Jim Willis
Jim Wilson
Joan Kreitz
John and Bonnie Moore
John Cameron
John Claflin
John Day
John Klosterman
John Rizzo
Joseph H. & Althea Rose Kriz
Joseph Pelz
Joseph Thimm
Joseph Wolf
Joyce Davenport
Juanita Lucht
Judy Sawser
Kenneth Lundgren
Kurt Jaeger
Kyle Rotenberg
Larry and Faye Swain
Larry Levy
Leland Lewis
Leland Svarverud Jr.
Lenore Kipp
Leslie Fleet
Linda Johnston
Lou& Mari Livingston
Lt. Col. Stanton Rickey
Lynne Bartenstein and Dan Heims
Margaret Brooks
Margie and Elden Rosenthal
Marie and Virgil Dorsett
Marilyn Nathan
Marine Corps. League - Calvin E. Murphy Detachment
578
Marlene Burns
Martha Curl
Marvin Casebeer
http://oregonwwiimemorial.com/community-donors.html 8/19/2013
Community Donors
Sha
m
Mary Coffel
Mary Henschen
Mary Lou & Joseph Cosby
Maxine Wallender Kilcrease
Michael & Mary Campbell
Michael Provost
Mike Ashland
Milton McCarthy
Molalla VFW Auxiliary 3973
Molalla VFW Post 3973
Nellie Rue
Norman Hoffman
Olga Buswell
Orville Frank Lund
Pacifc NW Defense Coalition
Patricia and Elbert Bales
Paul Grinde
Peggy Posey
Penny Wallace and Donald Roy
Peter Hansen
Peter Lebray
Ralph Hill
Ray & Katie Honerlah
Representative Deborah Boone
Richard Maizels
Richard O'Neil
Richard Page
Robert (Ozzie) Rose
Robert and Judith Ervin
Robert Culver
Robert Dale Loney
Robert Lee Ryan
Robert M. Johnson Trust
Robert Sabbe
Ronald & Adellah Brown
Ronald Larsen
Rosaline Mallory
Scott Foster
Scott Putnam
Shirley Rods
Southern Oregon Warbirds Assn.
Stephanie Garton
Susan Hill
Susan Weaver
Suzanne & Robert Litviak
Tamara Greene
Theodore Geck
Thomas and Patricia Majchrowski
Thomas Bulger
Tim Nissen
Toby Deemer
Toby Fencl
Vance Strunk
Verna Goad
Page 6 of 13
http://oregonwwiimemorial.com/community-donors.htrnl 8/19/2013
Community Donors
shl
re
VFW Post 4362
Vicki Carlson
Vietnam Veterans of America - Chapter 805
Viola Anderson
Vito Pileggi
Walt Beglau
Wesley Robinson
Willa Morris
Willard Scott
William Caldwell
William Wright
Yoichi Kitayama
Kenneth Ward
G. Hanley Barker
American Legion Post # 46
Larry Benson
Michael Redhead
Joseph McCarthy
Roland Salisbury
John and Eleanor Yeager
Gill Jacobson
William Ruggles
LeRoy Gugel
MSGT. Horst Pfand
Leland Morrison
Richard Palo
Joseph Brooks
Ernest and Jeanie Stoppel
Keith Tucker
John Leitner
Trudie Gavette
Lloyd Patterson
Leo Hollett
Marilyn Karson
Gary Larson
Robert Shelstad
Betty Leonard
Vivian Boulch
Marshall Sherwin
Edward and Shirley Rognle
Jim Pilling
Barbara Jeane Jenkins
Carlton Legion Auxiliary
Helen Fuiten
Roberta McCuen
Charlotte Kathrens
Don Benson
Harold Vogel
Joseph and Patricia Howell
Harry Hartley
Chuck Ferguson
Anonymous
Jim and Pam Gulley
Roger and Bonnie Sande
Page 7 of 13
http://oregonwwiimemorial.com/community-donors.html 8/19/2013
Community Donors
Sha
rf,
Richard Van Zante
David Kenell
Col. M. Jean Chambers, USAF, Ret.
Jean and Quentin Smith
Illene Gonzalez
Donald Moberg
Vincent Ceccacci
Donald K Guthrie
Michael Welch
Susan Ritchey
LeRoy Dunn
Thomas and Krista Goodrie
David and Gail Bartee
Raymond Olson
Ivan Child
Jean Thompson
Jim and Pam Gulley
Alvin Mohr
Ralph Juda
Ann and Jim Younger
Elnora Malpass
June Leafgren
Julian and Alice Thornton
Vivian Boulch
Steve and Karen Paden
Nelson and Lorita Havel
Lou and Mari Livingston
Larry Thompspn
Mark Lindland
Terry Hanson
Dan Swan
Anonymous
Attrell's Newberg Funeral Home
William and Jocelyn Cox
Rudy Fenk
Robert Trummer
Ronald Hart
Ann Palanuk
Jeff Bird
Vickie Partridge
Wesley Cameron
James Johnstone
Don Carney, LtCOL (Ret.) USAF
Joe Kriz
Lady Marine Rose Chapter OR-1
Mary Wilson
Michael and Kathleen Jones
Dennis Betts
Elaine Morris
Loretta Asa
Phyllis Pruitt
Harold Smith
Dennis and Carole Nye
Pete Miller
Page 8 of 13
http://oregonwwiimemorial.com/conununity-donors.html 8/19/2013
Community Donors
Shi
re
Pale 9 of 13
Douglas Southgate Jr.
Delores Chapman
Rita Smith
Lee and Joy Perry
Herbert Black
Jean Thompson
Louise Grose
Steve Andrews
Raul Garcia
United Veterans Groups of Oregon
David Fuks
American Legion Post # 43
William and Cora Lee Stewart
Chuck and Paula Underwood
Jerry Metcalf
Clarence and Barbara Carnahan
Gordon Ohman
D. Winn
Lois and George Dyer
Leigha Teubel
Peter and Nancy McGillivra
Mack Clemens
Ray Braswell
Kyle Smith
Nita Rickerson
Pacific Power Foundation
James and Thelma Coates
Erman and Clara Mays
Alvin and Violet Mohr
James and Jenette Kittelson
Cascade Wholesale Hardware
Michael Parr
Duane Watt
Joyce Davenport
Calvin and Mary Collins
NW Chapter National Timberwolf Assn.
Janet and William Pritchett
Donald Guthrie
Michael Meyer
Jim and Chris Roethlin
Ted and Laura Everest
Ernie and Ellen Neal
Robert and Phyllis Smith
Anonymous
Pamela Beale
Michael Glassey
Doris Monson
Dennis McCarthy
Past Exhalted Rulers, Florence Elks Lodge #1858
Elizabeth Capizzi Bates and Charles Bates
Bill and Mary Mainwaring
William Barber
http://oregonwwiimemorial.com/conimunity-donors.html 8/19/2013