2013-1185-Minutes for Meeting September 25,2013 Recorded 10/2/2013DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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10/02/2013 10;33;44 AM
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.org
OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 25, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger and Anthony DeBone; Commissioner
Tammy Baney was out of the office. Also present were Erik Kropp, Deputy County
Administrator; Chris Doty and George Kolb, Road Department; Christina Partain,
Finance; Beth Raguine, Health Services; Tanner Wark, Community Justice; Susan
Ross, Property & Facilities; Joe Sadony and Diana Jackson, Information
Technology; Nancy Blankenship, County Clerk; and four other citizens.
Chair Unger opened the meeting at 10:02 a.m.
PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
The Board recognized the twenty years Diana Jackson has been with Deschutes
County. She works in Information Technology and is also the liaison between
the City of Redmond and the County.
3. Before the Board was Consideration of Board Signature of Document No.
2013-512, a Gate Permit for Upas Avenue, Redmond.
George Kolb gave an overview of the item. Chair Unger stated that the BLM
has indicated there are some areas that get more use than others, but the
Irrigation District needs to be able to control improper use of their canals.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 1 of 6
Mr. Kolb also stated that the BLM wishes to consolidate access points so they
can control what goes on within BLM lands. The gate permit can be revoked at
any time in the future if public access is needed.
Commissioner DeBone noted that the homeowners maintain the road at this
point in any case.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
4. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 201.3-1.07, Approving an Addition to the FY 2013-14 Fee
Schedule.
Chair Unger opened the hearing. Beth Raguine explained the Resolution,
which has to do with the addition of a specific fee to cover a procedure for one
client.
Being no testimony, Chair Unger closed the hearing.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
5. Before the Board was Consideration of Board Signature of Document No.
2013-535, an Intergovernmental Agreement regarding Grant Funds from
the State of Oregon to Facilitate Measure 57, Treatment Services for Drug-
Addicted Offenders.
Tanner Wark gave an overview of the item. This program was implemented in
2010 and this is the renewal. The dollar amount from the State is now known.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 2 of 6
6. Before the Board was Consideration of Board Signature of Document No.
2013-527, an Amendment to an Intergovernmental Agreement with the
City of Redmond regarding the City's Purchase of Industrial Land from
the County.
Susan Ross explained that this is an amendment regarding the sale of "Desert
Rise" property to the City of Redmond. The thought was at the time it began
that it would be paid off by now, through development. However, due to the
poor economy only three properties sold during that time, and the City has
asked for an extension of five years with an option for another five years.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
7. Before the Board was Consideration of Board Signature of Document No.
2013-465, an Amendment to a Construction Contract with Kirby
Nagelhout Co., Establishing a Guaranteed Maximum Price for Phase 2 of
the Jail Expansion Project.
Ms. Ross advised that this involves the second phase of the jail project. They
are on target and on time, and bidding is finished. Commissioner DeBone said
that the County jail is at capacity and he is pleased this is finally happening.
Chair Unger stated that this is a CMGC contract, and not necessarily the low
bid. It is a negotiated contract amount. Ms. Ross said other factors can be
considered, such as timing, company experience and specialized work since it
has to do with a secure facility. They looked at a variety of factors and price is
a part of this, including the company's profit margin. This one is at 2.5%
profit. The other contractors were over 3%. They also have to bid out the
subcontracted work. Every element was bid out and all have a fair opportunity
to participate.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 3 of 6
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner DeBone asked the minutes be removed, as he had not had a
chance to review them.
Regarding the BOPTA appointments, Nancy Blankenship gave an overview of
the citizens on this Board. She said some are seasoned members while a few
are newer, which is a good mix. She said Deschutes County has taken the lead
in the State on training these individuals, and there are four different training
sessions throughout the State.
DEBONE: Move approval of the Consent Agenda, removing the minutes.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
8. Board Signature of Document No. 2013-516, a Lease Amendment with the
State of Oregon regarding Space in the Deschutes Services Center
9. Signature of Letters Appointing Citizens to the Board of Property Tax Appeals
and the BOPTA Pool, through June 30, 2014: Vicki Schuetze-Compton, Susan
Helfer, Thomas Bouradage, B. Chase Osborne, Mara Vasilevna Stein, Robert
Helfer, Dennis R. Luke, David Lilley, Karen Stenzel and Jo Ellen Zucker
10. Approval of Minutes:
• Business Meeting: September 16, 2013
• Work Session: September 16, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $13,482.26.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 4of6
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District (two
weeks) in the Amount of $3,351.68.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$2,714,993.66.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
14. ADDITIONS TO THE AGENDA
None were offered.
Being no further items discussed, the meeting adjourned at 10:30 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 5 of 6
DATED this Day of 1tA4eA-. 2013 for the
Deschutes County Board of Commissioners.
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Alan Unger, Chair
ATTEST:
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Recording Secretary
Tammy Baney, Vice Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, September 25, 2013
Page 6 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.dcschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 25, 2013
Commissioners' llearing Room - Administration Building - 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time pro vided.for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of'that hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-512, a Gate
Permit for Upas Avenue, Redmond - George Kolb, Road Department
Suggested Action: Move Board signature of Document No. 2013-512.
4. A PUBLIC HEARING and. Consideration of Signature of Resolution No.
2013-107, Approving an Addition to the FY 2013-14 Fee Schedule - Christina
Partain and/or Beth Raguine, Finance
Suggested Actions: Conduct public hearing; close hearing; move Board
signature of Resolution No. 2013-107.
5. CONSIDERATION of Board Signature of Document No. 2013-535, an
Intergovernmental Agreement regarding Grant Funds from the State of Oregon
to Facilitate Measure 57, Treatment Services for Drug-Addicted Offenders -
Ken Hales, Community Corrections
Suggested Action: Move Board signature of Document No. 2013-535.
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
Page 1 of 6
6. CONSIDERATION of Board Signature of Document No. 2013-527, an
Amendment to an Intergovernmental Agreement with the City of Redmond
regarding the City's Purchase of Industrial Land from the County - Susan Ross,
Property & Facilities
Suggested Action: Move Board signature of Document No. 2013-527.
7. CONSIDERATION of Board Signature of Document No. 2013-465, an
Amendment to a Construction Contract with Kirby Nagelhout Co., Establishing
a Guaranteed Maximum Price for Phase 2 of the Jail Expansion Project - Susan
Ross, Property & Facilities
Suggested Action: Move Board signature of Document No. 2013-465.
CONSENT AGENDA
8. Board Signature of Document No. 2013-516, a Lease Amendment with the
State of Oregon regarding Space in the Deschutes Services Center
9. Signature of Letters Appointing Citizens to the Board of Property Tax
Appeals and the BOPTA Pool, through June 30, 2014: Vicki Schuetze-
Compton, Susan Helfer, Thomas Bouradage, B. Chase Osborne, Mara
Vasilevna Stein, Robert Helfer, Dennis R. Luke, David Lilley, Karen Stenzel
and Jo Ellen Zucker
10. Approval of Minutes:
• Business Meeting: September 16, 2013
• Work Session: September 16, 2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (two weeks)
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
Page 2 of 6
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
14. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday, September 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, September 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, October 1
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, October 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
Page 3 of 6
Thursdav. October 3
11:30 a.m. Latino Community Association Luncheon - Deschutes Brewery
Monday, October 7
10:00 a.m. Joint Meeting with the City of Bend Council - Bend City Hall
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, October 8
10:00 a.m. 9-1-1 Executive Board Meeting - at 9-1-1
Thursday, October 10
12:00 noon MountainStar Family Relief Nursery Luncheon - Riverhouse
Friday, October 11
9:00 a.m. Association of Oregon Counties' District 2 Meeting - County Offices
Thursday October 17
10:00 a.m. Leadership Bend Presentation - County Offices
Monday, October 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
Page 4 of 6
Wednesday, October 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, November 5
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 11
Most County offices will be closed to observe Veterans' Day
Wednesday, November 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 14
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
12:00 a.m. Audit Committee Meeting
Monday, November 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
Page 5 of 6
Monday, November 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 28
Most County offices will be closed to observe Thanksgiving.
Friday, November 29
Most County offices will be closed (unpaid holiday).
Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Wednesday, January 1, 2014
Most County offices will be closed to observe New Years' Day.
Board of Commissioners' Business Meeting Agenda Wednesday, September 25, 2013
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